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City of Sebastian
1225 MAIN STREET ❑ SEBASTIAN, FLORiDA 32958
TELEPHONE (561) 589-5537 � FAX (561) 589-2566
AGENDA
75T" ANNIVERSARY COMMITTEE
REGULAR MEETING
TUESDAY, JUNE 13, 2000
3:00 PM
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. ANNOUNCEMENTS:
• 5. APPROVAL OF MINUTES: May 9, 2000
6. NEW BUSINESS:
A. City Manager, Mr. Moore, and Finance Director, Mr. Mason to speak
about City Ciock project
B. Discuss publicity pian
7. OLD BUSINESS:
A. Detailed reports on current and planned projects
for presentation to City Council on June 14, 2000:
(1) Discuss new order of T-shirts
(2) Coordinate volunteers for 4`h of July booth at Riverview Park
(3) Discuss Anniversary Cake Contest for 4th of July (Lion's Club)
(4) Discuss brackets for Banners
8. CHAIRMAN MATTERS:
9. MEMBERS MATTERS:
10. STAFF MATTERS:
11. ATTORNEY MATTERS:
12. ADJOURNMENT:
IN COMPLIANCE WITH THE AMERICANS WITH DISABtLITIES ACT (ADA), ANYONE WHO NEEDS
• SPECIAI ACCOMMODATIONS FOR THE MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT (561)
589-5330 AT LEAST 48 HOURS PRIOR TO THE MEETING.
ONE OR MORE ELECTED OFFICIALS MAY BE PRESENT.
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MINUTES OF REGULAR MEETING
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JUNE 13, 2000
Chairman Caniglio called the meeting to order at 3:05 pm.
The Pledge of Allegiance was said.
ROLL CALL: PR�SENT: VC Louise Kautenburg Julianne Barrett
Adrina Davis Ch. Coniglio
Inez Fielding Jayne Barczyk(a)
Joann Osmundsan (late arrival)
EXCUSED ABSENCE: Betsy Connelly
ALSO PRES�NT: Mark Mason, Finance Director
Terry Hill, Public Works Director
Terrence Moare, City Manager
Ann Brack, R�cording Secretary
ANNOUNCEMENTS:
Ch. Coniglio welcomed Jayne Barczyk back from her European trip.
APPROVAL OF MINUTES: (5/23/00)
MOTNON by Davis/Kautenburg
I make a motian we adopt the minutes of May 23, 2000.
A voice vote was taken. 5- 0, motion carried.
N�W BUSINESS:
(Item A. is mav�d to later in the meeting when Mr. Moore arrives.)
B. Discuss publicity plan:
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A promotional newspaper from the Anniv�rsary Celebration in Cacoa B�ach was passed
around for all members to see.
Ch. Coniglia commented that the Press Journal has expressed their interest in
. publishing information from our Committee. He then asked for a volunteer to head up a
publicity pragram.
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75r" ANNIVERSARY COMMITTEE
• MINUTES OF REGULAR MEETING OF JUNE 13, 2000
Nomination by Mr. Davis, seconded by Ms. Barczyk
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I nominate our Chairman, Ray C. fvr publicity chairman for the 75t" Anniversary
Committee.
There were no other nominations. Chmn. Coniglio is chairman of Publicity.
OLD BUSINESS:
A. Detailed reports an current and planned projects:
Ch. Coniglio reminded Committee members of the Council meeting the following night
and invited all members to attend for his presentation, and to wear their Committee
shirts.
1. Open House - July 25, 2000, fram 1:00 to 4:30 pm. AI Davis, Jayne
Barczyk and Louise Kautenburg with Terry Hill -"apen hause" banner or flags outside
Cauncil Chambers on that day were suggested - discuss with Jan King in the Growth
Management Dept. - Louise Kautenburg will check on this issue. Refreshments; building
and department tours; Public Works equipment display; informational hand-outs;
Anniversary T-shirts & caps on sale; display of "Clock Tower" rendering; Histarical
Saciety to join event with display; publicity for event.
• 2, Banners - At this point, Mr. Moore arrived, and proceeded to discuss the
Anniversary banners for the riverfront light poles. He suggested that this Committee
authorize the Finance Dept. to order the banners as time is running short. Brackets
were discussed and it appears that the Public Works Dept. is going to cr�ate these
brackets. Julianne B. presented her design for the banners, which was accept�d. The
colors of royal blue, silver and white were agreed upon, and the size shall be 2' X 4'.
MOTION by Kautenburg/Barczyk
I'd like to make a mation that this Committee approve that banner design,
using the background color of the rayal blue with white and silver lettering,
as praposed, size to be 2' X 4'.
A voice vote was taken. 7— 0, motion carried.
There was discussion with Mr. Mason about the number and price of the banners as
stated on three (3) quotes received in the Finance Dept. Clarificatian was made about
th� manner in which the banners would hang. In consideration of the price quote, it was
determined to order twenty-five (25) banners with cross-poles in the initial arder, with the
stipulation that more cauld be ordered if necessary.
MOTION by Kautenburg/Fielding
� I make a motion that we accept the bid of A-�lag for an initial order af
twenty-five (25) flags as specified in the bid quote.
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75T" ANNIVERSARY COMMITTEE
MINUT�S OF REGULAR MEETING OF JUNE 13, 2000
Roll call: Inez Fielding - yes
Joann Osmundsnn - yes
VC Kautenburg - yes
Adrina Davis - yes
The vate was 7-- 0. Motion carried.
L.J
Chmn. Coniglio - yes
Jayne Barczyk(a) - yes
Julianne Barrett - yes
3. Clack Tower - Mr. Moore spoke of the Clack Tower program and noted that
grant funding probably would not b� available far this program as it is presently
structured. There was much discussion on this issue. It was clarified that "gifts" to the
City are tax deductible, which could make this project more attractive to donors, but it
was alsa noted that raising $25,000 is a major objective.
In view of the fact that Sebastian has adapted the "�Id Florida Fishing Village" theme far
the riverFront district, and the fact that the Clack Tower or City Clock being discussed
would ideally fit into that descriptian, it was determined to request financial assistance
from City Council.
Consensus of the Committee was unanimous that Chmn. Coniglio should include a
request for City Clock financial assistance from City Council in his presentation to them
on 6/14/00.
Th�re was discussion on making printed copies of the Clack Tower rendering for each
Committee member for their contacts with local businesses.
MOTION by Osmundson/Kautenburg
I mak� a motion we have a dozen copies of this Clock done up so that all of
us have one, and then for publicity purposes, there wauld be some extras.
A voice vote was taken. 7— 0, motion carried.
4. High Schaol Band Concert — Chmn. Coniglio noted that he has been having
a very difficult time making contact with the Band Director, and has that issue an hold far
the time being.
5. Essay Contest - Jayne Barczyk reported that letters to the schools have
been sent, and no further contact will be made until Fall.
6. 5-K Run - Jayne noted that at a prior meeting it was determined to abandon
this praject because of the difficulty in setting it up.
7. Street Party on Indian River Drive, Parade & Juried Art Show - Chmn.
Coniglio reported that Bill Dixon and Lisanne Monier, two local professional artists, have
agreed to chair this event. He noted that they have the experience and knowledge to
handle this project, and they are developing a plan which they will bring to this
Committee very soon.
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75T" ANNIVERSARY COMMITTEE
MINUTES OF REGULAR MEETING OF JUNE 13, 20Q0
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8. Time Capsule - Chmn. Coniglio nated that he is still waiting for the
information from Beverly Paris of Hale Groves who handled their Time Capsule project.
9. Concerts in City Parks - The Chairman noted that the prices for these
bands range fram $350 up, and suggested that food sales and other types af sales
wauld have ta be included to generate the money to pay these bands. He suggested
that a separate committee might have to handle a project like this unless it could be
worked into a fund raising event for this Cammittee's projects. There was discussion
about getting publicity in the newspaper ta generate interest from residents or
businesses to get involved in individual facets of the Cammittee's "wish list".
There was discussion abaut the parade during the Street Party. JoAnn Osmundson
reparted that the parade planner with the Lion's Club committed to help anyone wha
would take on this responsibility. She noted that the entrants from the July 4t" parade
could be contacted for the December parade. She also noted that if an Honar Guard is
desired from Patrick Air Force Base, for example, they need to be contacted as soon as
possible. There was further discussion on the parade, and a suggestion was made to
adv�rtise far help.
10. Sale of custom T-shirts and Baseball Caps - Julianne Barrett reported an
this praject, and asked the Committee to approv� a new d�sign for a new order. It was
determined that the July 4th theme should not be incorporated into the Anniversary
design. A design was selected for th� back of the shirts, with the Anniversary Iogo on
the front.
MOTION by Kautenburg/8arczyk
I move that we adopt, for the next T-shirt production, the sign, as shown to
us here, minus "welcame to", to be praduced on the wheat colared T-
shirts, with the 75`h lago on the front, and the reproduction of the city's
welcoming sign, minus the words "welcome to" on the back, in the colors
of the sign, produced an the wheat colored T-shirts, ten (10) dozen in
assorted sizes.
Roll call: VC Kautenburg - yes
Adrina Davis - yes
Inez Fielding - yes
JoAnn Osmundson - yes
The vote was i— 0. Motion carried.
Juliann� Barrett
Chmn. Coniglio
Jayne Barczyk(a)
� yes
- yes
- yes
It was noted that there are four (4) dozen hats available at a cost of $168.00 and are
being sold for $10.00 each.
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757H ANNIVERSARY COMMITTEE
MINUTES OF REGULAR MEETING OF JUNE 13, 2000
MOTION by Barrett/Osmundson
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I move we charg� ten dollars ($10.00) per hat.
Roll call: Julianne Barrett - yes Adrina Davis - na
Chmn. Coniglio - yes Inez Fielding - yes
Jayne Barczyk(a) - yes JoAnn Osmundson - yes
VC Kautenburg - yes
The vote was 6— I. Motion carried.
Mr. Davis commented that he thought $10.00 was too much.
It was noted that the next Committee meeting will be an June 27c"
JoAnne suggested that this Committee check ta see what other events are scheduled for
Riverview Park so that we may be able ta sell shirts and caps at other events, also.
Chmn. Coniglio noted that on July 15t, Mesa Park is having a 5alute America celebration,
and has invited all non-profit arganizations to share the event, providing free space for T-
shirt sales and other activities. Activities begin at 10:00 am, and end at 9:00 pm. The
Chairman will check to find out if a baoth will be provided. The following schedule was
devised by the members:
9:Op to 12:00 noon
12:00 noon to 3:00 pm
3:00 to 6:OQ pm
6:00 to 9:00
- Ray and AI, also da set-up
- Lauise and Inez
- Julianne and Jayne
- Julianne and JoAnne
The Chairman noted that he will be there till 9:00 pm. There will also be a Historical
Society display at Mesa Park.
Discuss work schedule for July 4t" celebration:
JoAnne gave a rundown of the apening and closing times, parade, and other special
activities for this event. The fallowing schedule for volunteer Committee members was
formulated:
$:00 to 10:00 am - Louise K., AI Davis, Julianne B.
10:00 to 12:00 naon - Inez F., Julianne B., AI Davis
12:Oq naon to 2:00 pm - Jayne B.
2:00 to 4:00 pm - Ray C.
4:00 to 6:00 pm - Louise K.
JoAnne noted that she will carry the booth sales in the afternaon, as necessary. Ray
and AI will da the set-up in the marning. It was nated that any members that are in the
park in the afternoon might check in at the booth in case help is needed.
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75T" ANNIVERSARY COMMITTEE
� MINUTES OF REGULAR MEETING OF JUNE 13, 2000
Discuss Anniversary Cake Cantest far 4`h af July Lion's Club Cantest:
JoAnne noted that a press releas� is ready to go to the newspaper. The judges will be
from Publix Supermark�ts and will be very unbiased. Th� judging will take place at
12:00 noon in the gazebv, then cakes donated from other establishments will be raffled
off at the main stag� at 1:00 pm. She noted that a variety of prizes have been donated
from many sources, and a small cash prize will be recammended for first place. There is
no pre-�ntry activity, entrants just bring their cakes to the gazebo priar to noon. She
then spoke about a cake eating contest between local organizations.
CHAIRMAN MATTERS: None
MEMBER'S MATTERS:
Inez F. spake about a Health Fair, and at the recommendation of City staff, she will
cantact Daisy Knowles at Sebastian River Hospital to organize this event.
MOTION by Chmn. ConigliolKautenburg
I make a motion that we have Inez set up a Health Fair far the city.
A voice vote was taken. 6— p, motion carried.
� The Chairman adjourned the meeting at 4:58 pm.
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