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SPECIAL MEETING
FIRST PUBLIC HEARING ON THE MILLAGE AND BUDGET
MONDAY, SEPTEMBER 15, 2025 6:00 PM
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAYBE INSPECTED 17V THE OFFICE OF THE CITY CLERK OR ON THE C17Y'S WEBSITE
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. MOMENT OF SILENCE
4. ROLL CALL
5. PUBLIC HEARINGS
In accordance with Florida Statutes, the following steps must be followed:
1. The City Attorney advises City Council on the procedure for the millage and budget hearing and reads
the titles of Resolutions R-25-31 on the FY 2025-2026 tentative millage and R-25-32 on the FY 2025-
2026 tentative budget.
2. The City Manager announces that the FY 25-26 tentative millage of 3.4455 is recommended, which in
accordance with State Statutes is 14.29% higher than the computed "roll -back" millage. These
revenues will be applied to General Fund expenditures projected for FY25-26.
3. Budget overview of the FY25-26 tentative budget to be presented by the Finance Director.
4. Mayor McPartlan opens the public hearing on the FY 25-26 tentative millage and tentative budget.
5. City Council considers Resolution No. R-25-31 adopting the FY 25-26 tentative millage.
6. City Council considers Resolution No. R-25-32 adopting the FY 25-26 tentative budget.
7. Mayor McPartlan announces the final public hearing on the FY 25-26 millage and budget will be held
on September 24th, 2025 at 6: 06pm.
A. Budget Overview of Tentative Millage and Tentative FY 2025-2026 Budget
FY26 Tentative Millage and Budget Presentation
B. Consideration of Resolution No. R-25-31 Adopting the Tentative Millage For Calendar
Year 2025
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
ADOPTING A TENTATIVE MILLAGE OF 3.4455 MILLS FOR THE CALENDAR YEAR 2025;
PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING
FOR AN EFFECTIVE DATE.
Resolution No. R-25-31
C. Consideration of Resolution No. R-25-32 Adopting the Tentative Budget for Fiscal Year
2025-2026
Draft Budget Link: https://www.cityofsebastian.org/DocumentCenterNiew/3133/
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR
BEGINNING ON OCTOBER 1, 2025 AND ENDING SEPTEMBER 30, 2026; MAKING
APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES,
AND FOR PRINCIPAL AND INTEREST PAYMENTS ON INDEBTEDNESS OF THE CITY, IN
THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, CAPITAL IMPROVEMENT
FUNDS, GOLF COURSE FUND, AIRPORT FUND, AND BUILDING FUND, AS PROVIDED
FOR IN SCHEDULE "A", ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY
MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR CONFLICTS; PROVIDING
FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE.
Resolution No. R-25-32
Resolution No. R-25-32 Schedule A Attachment
D. Consideration of Resolution No. R-25-33 Adopting the Capital Improvement Program for
the Fiscal Years 2026-2031
Staff Report
Resolution No. R-25-33
Capital Improvement Program Summary
E. Consideration of Resolution No. R-25-34 Adopting Financial Policies for Fiscal Year
2025-2026
Staff Report
Resolution No. R-25-34
Proposed Financial Policies for FY 25-26 w/ Redline
F. Mayor McPartlan announces the final public hearing on the FY2025-2026 millage and
budget will be held on September 24, 2025 at 6:00pm
ADJOURN (All meetings shall adjourn by 9:30 pm unless extended for up to one half hour by a
majority vote of City Council).
NO STENOGRAPHIC RECORD BY A CERTIFIED COURT REPORTER WILL BE MADE OF THE
FOREGOING MEETING. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY
THE CITY COUNCIL, BOARD OR AGENCY WITH RESPECT TO ANY MATTER CONSIDERED AT
THIS MEETING OR HEARING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE
PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE HEARD. (F. S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA) OF 1990, ANYONE
WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE
CITY'S ADA COORDINATOR AT 388-8226 — ADA@CITYOFSEBASTIAN.ORG AT LEAST 48 HOURS
IN ADVANCE OF THIS MEETING
2
Regular City Council Meetings
Public input is ALLOWED under the headings:
• Consent Agenda
• Public Hearings
• Unfinished Business
• New Business
• Public Input
Public input is NOT ALLOWED under the headings:
• Proclamations, Awards, Brief Announcements (except for individuals giving or accepting
proclamations or awards)
• Committee Reports and Appointments (except for committee members giving reports and
applicants being interviewed for committee appointments)
• City Council Matters
• Charter Officer Matters
• Council may, by majority vote, call upon an individual to provide input if desired.
Workshops and Special Meetings
Public input is limited to the item on the agenda
Time Limit
Input on agenda items where public input is permitted on agendas is THREE MINUTES; however, City
Council may extend or terminate an individual's time by majority vote of Council members present.
Input Directed to Chair
Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL
DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR,
unless answering a question of a member of City Council or City staff. Individuals shall not address
City Council after commencement of City Council deliberation on an agenda item after public input has
concluded, providing, however, the Mayor and members of City Council may recall an individual to
provide additional information or to answer questions.
Certain Remarks Prohibited
Personal, impertinent, and slanderous remarks, political campaigning, and applauding are not permitted
and may result in expulsion from the meeting. The Chair shall make determinations on such remarks,
subject to the repeal provisions below.
Appealing Decisions of Chair
Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of
City Council shall overrule any decision of the Chair.
Public Input Heading on Agenda
The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to
bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE
PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings.
Individuals are asked to provide copies of material for Council one week prior to the meeting if they
intend to refer to specific material. City Council will not debate an issue during Public Input but may by
consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a
future agenda.
3
2026 Budget and Capital Program
Presentation on Proposed 2026 Budget
and Tentative Millage
City Council First Hearing: Monday September 15, 2025
City Council Second Hearing: Monday September 24, 2025
Prepared By:
Brian Stewart, CPA
Chief Financial Officer
2026 Budget and Capital Program
o Current Factors
o Summary of General Fund Budget
o Enterprise Special Revenue and
Other Funds
o Capital Improvement Program
o Property Values and Millage
Current Factors
Personnel
o Health Insurance Premiums up 7°0.
o Property, Liability &Workers comp down
$327,206 across all funds
o Police Contract come to Council on 9/24
Supervisors Union Negotiations ongoing
o Non -Union employees Pay Increases at 6%,
Maintenance Worker positions new pay grades
and additional adjustments
o No new Positions in this budget
0 1 position transfer/re-classification from
Maintenance Worker II (Roads) to Heavy
Equipment Mechanic (Garage)
o New Retirement Plan
0
General Fund Summary
General Fund Increases (Decreases)
$ 992,013 Personnel Costs'
207,274 Operating Expenditures 2
(584,896) Capital Items and Projects
$ 6141391 3.2% Budget Increase
1 6.9% Increase due to pay.
2 4.9% Increase.
4 7
Draft FY2026 Enterprise Funds:
Golf Course
o Projected expenses over revenues of
$1551#442
Revenues projected conservatively even with
new rates
$100,000 is shown as a repayment to General
Fund
o Restaurant lease remains at $301000
o Airport rent remains at $107,483
o $37,397 principal and interest on $700,000
Building Fund loan
o $200,000 for Cart barn replacement moved
into FY26 5
Draft FY2026 Enterprise Funds:
Airport
o Projected expenses over revenues of $78,332
o Property Rental Revenue Expected to Increase With Rental of
new Square Hangars.
o Loans from Discretionary Sales Tax Fund:
Hangar A principal remaining $213,495 @ 9/30/2026
Hangar B principal remaining $213,408 @9/30/2026
Grant matching from Airport Fund (Change from Budget WS):
$50,000 for the design of the Taxiway Golf; $27,750 for
Construction of the Terminal Apron Expansion; $50,000 for the
design of the NW Access for expansion
Grant matching From DST Fund:
$197,520 for the Construction of Taxiway Golf
Over the Following Five Years, $1,010,000 for the matching on
the construction of Taxiway Golf; Runway 10/28 Rehab; Security
Fiber Network Upgrades; Construction of NW Access for
expansion; Design Alfa Rehab• Taxiway Bravo Rehab.
p � g Y � Y
•
Draft FY2026 Enterprise Funds:
Building
o Projected expenses over revenue by 456,172
o Permit revenue starting to level off.
o Expecting $37,397 Principal and Interest
Payment on Golf Course Loans:
$700,000 Loan Will Be $428,522 By 9/30/25.
$559,684 Loan To Be Paid After the $700,000.
7 10
Draft FY2026 Special Revenue Funds
oAmerican Rescue Plan Act Fund (ARPA):
Originally Allocated to Gardenia Ditch,
Schumann Drive., Concha Dam, Employee
Retention Payments and Road Work.
-Must Be Obligated by December 31, 2024
and Totally Spent by December 31, 2026.
Improvement Projects Need Plans and
Permitting Which Require Some Time.
- Road work completed in FY25, Gardenia
Ditch and Schumann Drive Projects
ongoing.
g 11
Draft FY2026 Special Revenue Funds
o Local Option Gas Tax:
-. Projecting Collections at 1.0% Annual
Increases for Future Years.
Being Used for All Road Preservation and
Associated Swale Work as Scheduled in
Current Paving Management Program.
Funding Road condition assessment in
FY26
Railroad Crossing Maintenance
Sidewalk Work (Moved from GF)
9 12
Draft FY2026 Special Revenue Funds
o Discretionary Sales Tax:
.. Projecting Collections at 1.0% Annual
Increases for Future Years.
Being Used for Road Reconstruction and
Associated Swale Work as Scheduled in
Current Paving Management Program.
- Also Funding: MIS Infrastructure, Police
Vehicles/Equipment, A/C Replacements, PD
Roof Repair/Replacement Work, Main Street
Boat Ramp Dredging, Vehicle and Equipment
Shelter at PW Compound, Major
Construction Vehicles/Equipment and
Matching Funds for FAA and FDOT Grants. 10 13
Draft FY2026 Special Revenue Funds:
c Riverfront CRA Fund:
_ Operating Expenditures:
M>Audit Fees, Administration, Working
Waterfront Improvements, Other Facility
Maintenance, Submerged Land Leases,
Consulting Fees, Travel and Education Cost,
Legal Ads, State Fee, Association Dues and
Landfill Fee on Fisherman's Landing.
oLandscaping is Handled In -House
-Fisherman's Landing and Working
Waterfront Projects Thru FY 26-27.
Central Avenue Catalyst Site in FY 27-28.11 14
Draft FY2026 Special Revenue Funds:
o Recreation Impact Fee Fund:
Unspecified Improvements ($5K per Zone).
$80,000 in playground Improvements
budgeted in FY26
Projected 2026 Fund Balance is $2071787
Provided Revenue Estimates Hold True.
12 15
Draft FY2026 Special Revenue Funds:
o Stormwater Utility Fund:
Personnel and Operating Accounts are
exceeding the revenue from fees by
$751933.
Capital Includes:
oMini Excavator
oZero Turn Mower
oSliplining or Pipe Replacement.
13 16
Draft FY2026 Special Revenue Funds:
o Law Enforcement Forfeiture Fund:
Used Only for Unbudgeted Items.
Specific Items Need City Council Approval.
Current Balance is $53,582.
o Parking In Lieu Of Fund:
Used for Providing Additional Parking.
Current Balance is $127,540.
14 17
Draft FY2026 Trust Fund
o Cemetery Trust Fund:
Y2of Sales on Operations and Maintenance:
oReimbursing $150,000 to General Fund.
Y2of Sales Expendable on Expansions or
Cost Incidental to Adding Future Sites:
orunas uaiumuarium ivicnes
,.,,,Replacing Admin Building in
$6601000.
in FY 26-27.
FY26
MAE
w
Capital Improvement Program
o $46.2 Million Over 6 Years.
o $12.5 Million Next Fiscal Year.
o $4.0 Million Next Year Will Be Funded by
Grants, Which is 31.9%.
o Largest Items for Next Fiscal Year:
• $ 31147,500 Street Work
� 111101,000 Terminal Apron Expansion
• 987,600 Taxiway Golf Construction
$ 5,2451100 Total of Largest Items
16 19
Property Values and Millage:
Certified Taxable Values
o Total Certified Taxable Property Values
Increased $193,311,991 or 8.4% Above 2025.
Additions Account for $58,569,929 or
2.55% of the Increase.
Reassessments Were $134,742,062 or
5.86% of the Increase.
o Rolled -Back is 3.014E
3.4455 (Increase of .:
which is less that the
Proposed Millage is
5 Mills from Prior Year)
advertised TRIM 3.5455.
o To Use Rolled -Back Millage Would Require Using
51,038,827.39 of Reserves.
17 20
Property Values and Millage:
Taxable Value Additions
Dollar Value of Tax Roll Additions:
2025 5815691929 2020 3316851698
2024 5911431508 2019 2313511814
2023 8418171696 2018 1519981366
2022 4719811095 2017 3519511704
2021 3217161715 2016 2517631700