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HomeMy WebLinkAbout09301997CITY OF SEBASTIAN CITIZEN ADVISORY TASK FORCE MINUTES OF REGULAR MEETING SEPTEMBER 30, 1997 Chairman Dabrowski called thc meeting to order at 7:06 P.M. The Pledge of Allcgiance was said. ROLL CALL: PRESENT: Thomas Connelly Chmn. Dabrowski Chuck Neuberger(a) Anthony Donini VC Salvatore Ncglia EXCUSED ABSENCE: Cindy Lou Dierkcs George Reid ALSO PRESENT: Robert Massarelli, Community Development Director Ann Brack, Recording Secretary APPROVAL OF MINUTES: (August 20, 1997) MOTION by Donini/Neglia I move we accept the minutes of the last meeting. A voice vote was taken. 5 - 0 motion carried. OLD BUSINESS: RECOMMENDATION ON STREET LIGHTING Mr. Massarelli referred to information passed out to the members, noted the GranVille Luminaire, and commented that the price for the unit would be $510.00 which is book price, not bid price. He suggested using this price for budget reasons. He noted that it is 150 watt high pressure sodium, has the leaf-style casting, and black finish with IES type III distribution optical assembly. He also called attention of the pattern of the cast lighting on the sidewalk which is elongated and not circular. He then commented that based on one hundred (100) foot spacing, it would require one hundred (100) lights, which would cover an area from the south end to approximately May's Marina to the north. His calculations were $510 for the fixture, $950 for a fiberglass pole with anchor-base, and it would amount to approximately $146,000 for the lights. He referred to past comments about doubling that number for conduit, wire, and installation for budget purposes. He noted that direct burial would amount to an additional $175. Mr. Neuberger suggested going with direct burial and gave his reasons. CITIZEN ADVISORY TASK FORCE MINUTES OF REGULAR MEETING OF SEPTEMBER 30, 1997 Mr. Massarelli commented that either way, the amount for budget purposes should be around $292,000 for the lighting in the area. Mr. Neuberger asked for details on the composition of the pole, and other details, which Mr. Massarelli provided to the best of his ability from the information he had. There was consensus to go with the black color. Mr. Ncuberger asked many technical electrical questions about ballast, wattage, volts, etc. He suggested the 480 volt. Mr. Massarelli summed up the options as: Leaf style casting with a black finish, optical assembly to be Type 11I, lES Type III distribution. Mr. Neuberger suggested specifying the mogul base, the 15 AHP which are more readily available. There was discussion on the height of the poles, and it was determined that the price given was based on a twelve (12) foot pole, and the members indicated that they preferred a fifteen (15) foot pole. There was also discussion on criteria for writing the specs, and issues such as distribution of lighting was pointed out to avoid a conflict on patented Holophane fixtures. It was also recognized that the pole length and the total fixture length may vary by inches. There was discussion on number of circuits, hours of operation, individual photo cells, line fuses, and timers. Chairman Dabrowski suggested getting projections on kilowatt-hour usage and costs because if there is a significant savings in turning the lights off, it needs to be known during the planning stage as it will affect the choice of photo cells or timers, etc. Mr. Connelly asked if there was a City employee capable of handling this system, and Mr. Massarelli responded that there is, with some minor training. There was more discussion on this issue. At this point, Chairman Dabrowski mentioned that FPL would lease to the City, these lights as a package from them, and they would take care of all the maintenance. He noted that they will put in any light you want. Mr. Massarelli noted that the CDBG grant being used for this project will not cover leases, but commented that this was an issue that will be researched. Mr. Donini mentioned coordination with DOT, making the sidewalk the priority, but getting the conduit and wiring installed while the soil is disturbed. He mentioned training for use of the lighting system. CITIZEN ADVISORY TASK FORCE MINUTES OF REGULAR MEETING OF SEPTEMBER 30, 1997 Mr. Massarelli noted that the bid documents will contain training for the entire system for several employees, complete as-builts, a manual on operation, and possibly spare luminaires and poles. Mr. Neuberger suggested checking to be sure the bulbs and fuses are included in the price. Mr. Massarelli noted that at the next meeting, he will have all of these details available, for everything that was discussed tonight. Mr. Massarelli then spoke on the budget, noting that the best guess at present, is a cost of $292,000 for street lighting. He presented a revised budget, noting that the first third is $265,000 for parking at the CAV Corp property, $183,000 for lighting, $45,000 for parks including the pier at Riverview Park, $59,000 for engineering, $48,000 administrative costs, for a total of $600,000. The current estimates for the CAV Corp property is $95,600, which is broken down as $22,800 for patterned concrete on six (6) entrances; curb and gutter $6,600; parking blocks $15,000; irrigation system $6,000; concrete vault and pump $4,000; sidewalk $4,000; grading $9,000; sod $6,200; landscaping $10,000; and lighting $12,000. He then referred to the lighting for along Indian River Drive, as discussed tonight, as having a price of approximately $292,000; engineering and administrative be kept as a constant, right now. He referred to the east parking area (east of Indian River Drive), and to the drawing included in each member's packet. He explained some suggestions for changes to those plans that were drawn up several years ago in 1991. His suggestions included some traffic calming designs, rebuilding a culvert at Coolidge, and adding benches and streetscape items. He noted that the consultant has contacted DCA and has received a verbal approval. Whether thc parking on the east side can be counted toward the 64 required spaces for the grant has not been definitely established. Mr. Massarelli also noted that with the changes that he is proposing, at least two handicapped parking spaces could be included on the east side. He noted that a paving project to curve Indian River Drive east of the CAV Corp property would cost approximately $15,000, based on a 300 foot long by 30 foot wide type situation. He also commented that landscaping would be adjusted, and to realign Indian River Drive he has received an estimate of about $52,000, which would include about $2,000 to deal with the culvert problem on Coolidge and Fellsmere, and more piping and paving. He then summed up all discussions, concepts and proposals to the rough total of $566,600. He noted that there is a cushion of about $34,000, which is for contingencies first, but if it is not needed for that, it could be used for park benches, landscaping, more parking, etc. He commented that this provides a realistic budget. Mr. Neglia asked if a timeframe was in mind to get this back to City Council and Mr. Massarelli responded that his desire is as soon as possible. He also noted consideration of planting seasons, and holidays, and surmised that probably nothing could be started until after Christmas, which is the same time that DOT plans to start the sidewalk. CITIZEN ADVISORY TASK FORCE MINUTES OF REGULAR MEETING OF SEPTEMBER 30, 1997 Mr. Massarelli noted that the drawing provided tonight is an old drawing, and if thc members were interested in the concept, then the design would be worked on and some redesigning done to attend to some concerns voiced here tonight. Mr. Donini indicated support of this conceptual project. He also suggested that there may be some overlapping in the budget in grading, and recommended that the budgeted projects come in around $540,000 and keep 10% in reserve. Chmn. Dabrowski suggested removing the parking along the river on the east side of Indian River Drive, put all parking in the parking lot, and mm the east side into a park area for people, not cars. This issue was discussed. Mr. Connelly commented the many entrances in that area could be a problem and this was discussed. He also suggested consideration of Sebastian Trailer Park in this plan. There was much more discussion on many issues of this area including the landscape plan. Board members asked if a new drawing could be provided at the next meeting to better represent the concepts discussed here tonight, and Mr. Massarelli agreed. Mr. Donini requested looking again at the engineering budget in case it could be reduced since more of the cost is going toward lighting as opposed to parking. Mr. Massarelli responded that he would check with the consultant on that. Mr. Neuberger asked about drawings for the sidewalk, and Mr. Massarclli noted that he has 90% drawings and expects the 100% drawing any day. He noted that as soon as he receives it, he will provide a copy. PUBLIC INPUT: Ms. Edra Young, who is handicapped, requested that the parking area on the east side of Indian River Drive remain so she and others can get to the water. CHAIRMAN MATTERS: MEMBERS MATTERS: None Mr. Connelly asked if there was some way to also plan a rest room facility for the Park area, using the CDBG Grant, and staff responded that this can not be done. But a future grant might be obtained that would cover this item. Mr. Neglia commented that there is a Board member who never shows up, hasn't come since she was appointed to the Board, and never picks up her packet. He suggested that she be removed from the Board. Mr. Dabrowski commented that asking her to resign might be all that is needed. 4 CITIZEN ADVISORY TASK FORCE MINUTES OF REGULAR MEETING OF SEPTEMBER 30, 1997 Mr. Neglia noted the importance of having a dependable alternate, and that she doesn't seem interested. After some discussion on this issue, Mr. Massarelli commented that he will look into it and if she has tripped the criteria, it will be taken care of. STAFF MATTERS: None Chairman Dabrowski adjourned the meeting at 8:39. (10/7/97 AB) CITIZEN ADVISORY TASK FORCE MINUTES OF MEETING HELD APPROVED AT MEETING HELD 7 ANN BRACK, RECOR.DING SECRETARY GERRY KUBES, SECRETARY City of Sebastian 1225 MAIN STREET [] SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5537 [] FAX (561) 589-2566 AGENDA CITIZEN ADVISORY TASK FORCE TUESDAY, SEPTEMBER 30, 1997 7:00 P.M. 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: 4. MINUTES: APPROVAL OF MINUTES FOR SPECIAL MEETING OF 8/20/97 5. OLD BUSINESS: RECOMMENDATION ON STREET LIGHTING 6. NEW BUSINESS: PROPOSED BUDGET AMENDMENTS 7. PUBLIC INPUT: 8. CHAIRMAN'S MATTERS: 9. MEMBERS MATTERS: 10. STAFF MATTERS: 11. ADJOURN: NOTE: IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THE MEETING. AGENDA.DOC City of Sebastian 1225 MAIN STRE~ [] SEBASTIAN, FLORIDA 32958 TELEPHONE (561)$89-$$37 r~ FAX ($61) 589-2566 PUBLIC MEETiNG CiTY OF SEBASTIAN 1225 MAIN STREET iNDIAN RIVER COUNTY FLORIDA THE CITIZEN ADVISORY TASK FORCE OF THE CiTY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, WILL HOLD A REGULAR MEETING ON TUESDAY, SEPTEMBER 30, 1997, AT 7:00 P.M. IN THE CITY COUNCIL CHAMBERS. GERRY KI~E~, SECRETARY ANN BRACK, RECORDING SECRETARY CITIZEN ADVISORY TASK FORCE NOTE: IF ANY PERSON DECIDES TO APPEAL ANY DECISION MADE ON THE ABOVE MATTERS, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSES, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY IN EVIDENCE ON WHICH THE APPEAL IS BASED. NOTE: IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY' S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THE MEETING. TWO OR MORE CITY COUNCIL MEMBERS MAY BE IN ATTENDANCE OF THIS MEETING. PUBMTG.DOC