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HomeMy WebLinkAbout10031986 CEMCALL TO ORDER PLEDGE OF ALLEGIANCE TO THE FLAG ROLL CALL APPROVE MINUTES OF JULY 31, 1986 MEETING ELECTION OF CHAIRPERSON ELECTION OF CO-CHAIRPERSON SAVAGE REQUEST/REVIEW CHAIRMAN'S MATTERS: COMMITTEE MEMBERS' MATTERS: REVIEW OF CEMETERY ADJOURN POSSIBLE AMENDMENTS TO THE ORDINANCE REGULATING NOTE: IF ANY PERSON DECIDES TO APPEAL ANY DECISION MADE ON THE ABOVE MATTERS, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSES, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY IN EVIDENCE ON WHICH THE APPEAL IS MADE. CEMETERY COMMITTEE MEETING MINUTES COUNCILMAN PETER VALLONE CALLED THE CEMETERY COMMITTEE MEETING TO ORDER AT 7:00 P.M. AND THEN LED THE COMMITTEE AND AUDIENCE IN THE PLEDGE OF ALLEGIANCE TO THE FLAG. ROLL CALL: PRESENT: MR. TIM JOBE MR. ALLEN SCHOFIELD MRS. YOLANDA PAYANT MRS. FLORENCE PELAN MR. SAM COBURN ABSENT: MRS. ELSIE PLYLER (UNEXCUSED) MR. DANIEL POTTINGER (EXCUSED) ALSO PRESENT: MR. KIP KELSO, SEXTON COUNCILMAN PETER VALLONE ACCEPT MINUTES OF JULY 31, 1986 MOTION BY MR. SCHOFIELD, SECONDED BY MR. JOBE, MINUTES OF THE JULY 31, 1986, MEETING AS PRESENTED. ALL AYES: OLD BUSINESS: ELECTION OF CHAIRPERSON NOMINATIONS: MOTION BY MRS. NOMINATIONS. TO ACCEPT THE MOTION CARRIED. FLORENCE PHELAN, NOMINATED BY MRS. PAYANT, SECONDED BY MR. TIM JOBE. YOLANDA SAM COBURN, NOMINATED BY MRS. FLORENCE PHELAN, SECONDED BY MR. AL SCHOFIELD. PHELAN, SECONDED BY MRS. PAYANT TO CLOSE THE MOTION CARRIED. MRS. PHELAN REQUESTED PERMISSION TO WITHDRAW HER NOMINATION. ROLL CALL VOTE: UNANIMOUS VOTE - SAM COBURN, CHAIRPERSON. 1 CEMETERY COMMITTEE MEETING MINUTES ELECTION OF CO-CHAIRPERSON OCTOBER 3, 1986 PAGE 2 NOMINATIONS: FLORENCE PHELAN, BY MR. JOBE. BY MR. SCHOFIELD, SECONDED DANIEL POTTINGER, BY MR. JOBE, SECONDED BY MRS. PHELAN ( WITH A REFUSAL RIGHT DUE TO HIS ABSENCE) MOTION BY MRS. TIONS. PAYANT, SECONDED BY MR. JOBE TO CLOSE THE NOMINA- MRS. PHELAN WITHDREW HER NOMINATION. ROLL CALL VOTE: UNANIMOUS VOTE - DANIEL POTTINGER, CO-CHAIRPERSON. COUNCILMAN VALLONE REQUESTED PERMISSION TO ADDRESS THE GROUP BEFORE DISCUSSION OF THE SAVAGE PROBLEM. IT WAS REINTERATED THAT MRS. SAVAGE HAD BEEN BEFORE CITY COUNCIL BEFORE AND SHE WILL ALLOW THE TREE TO BE REMOVED IF THE ROOTS OR LIMBS POSE A PROBLEM AND ALSO SHE WOULD NOT CONSIDER REIMBURSEMENT AT ANY TIME. MOTION BY MR. SCHOFIELD, SECONDED BY MRS. PAYANT, FOR A ONE TIME EXCEPTION TO ALLOW THE TREE TO STAND AND IF THERE IS ENCROACHMENT ON AJOINING LOTS IT CAN BE TAKEN CARE OF OR TRIMMED JUDICIOUSLY BY THE SEXTON. IT WAS NOTED THAT THERE HAD NOT BEEN SUFFICIENT INPUT BY ANY CEMETERY COMMITTEE PREVIOUSLY AND COUNCILMAN VALLONE HOPES THE NEW COMMITTEE WILL BE ABLE TO DEAL WITH SOME OF THE PROBLEMS THAT HAVE ARISEN DUE TO THIS. ROLL CALL VOTE: AYES: CH. SAM COBURN MRS. YOLANDA PAYANT MR. TIM JOBE MR. AL SCHOFIELD MRS. FLORENCE PHELAN (UNDER PROTEST) NAYS: NONE MOTION CARRIED. MR. GEORGE METCALF ADDRESSED THE GROUP ON THE IMPORTANCE OF REVIEWING CONTRACTS WITH REQARD TO CEMETERY MATTERS. HE ALSO DISCUSSED THE WAY MARKING WAS DONE IN UNIT 3 & 4. KIP KELSO: INFORMATION TO COMMITTEE ADDED BY UNANIMOUS ROLL CALL VOTE. REVIEW OF POSSIBLE AMENDMENTS TO THE ORDIANANCE CEMETERY. POSTPONED UNTIL THE OCTOBER 30, 1986 MEETING. REGULATING 2 CEMETERY COMMITTEE MEETING MINUTES OCTOBER 3, 1986 PAGE 3 MOTION BY MRS. FLORENCE PHELAN, SECONDED BY MRS. YOLANDA PAYANT TO PUT KIP'S INFORMATION ON THE AGENDA BEFORE NEW BUSINESS. ROLL CALL VOTE: AYES: CH. SAM COBURN MRS. YOLANDA PAYANT MR. TIM JOBE MR. AL SCHOFIELD MRS. FLORENCE PHELAN UNANIMOUS VOTE. MOTION CARRIED. COUNCILMAN VALLONE LED A DISCUSSION OF THE CEMETERY TRUST FUND. IT WAS SUGGESTED BY MRS. PHELAN THAT THE MONEY, $36,000. IS IN A PASSBOOK ACCOUNT AND SHOULD BE LOOKED INTO FOR INVESTMENT PUR- POSES. MOTION BY MRS. PHELAN, SECONDED BY MR. JOBE TO SEND A MEMO TO THE FINANCE DIRECTOR REQUESTING ADVISE ON THE STATUS OF THE CEMETERY FUNDS IN RELATION TO THE TRUST FUND, CHECKING ACCOUNTS AND EXPENDITURES OF SAME. IT IS FURTHER REQUESTED THE FINANCE DIRECTOR PRESENT TO THE COMMITTEE CHAIRPERSON A REPORT OF SAME AND IF POSSIBLE TO ATTEND THE NEXT MEETING TO EXPLAIN IT TO THE MEMBERS. ROLL CALL VOTE: AYES: CH. SAM COBURN MRS. YOLANDA PAYANT MR. TIM JOBE MR. AL SCHOFIELD MRS. FLORENCE PHELAN UNANIMOUS VOTE. MOTION CARRIED. KIP KELSO ADDRESSED THE COMMITTEE AS TO THEIR OPINION ON WHETHER TO CONSULT WITH THE CITY ATTORNEY OR GO AHEAD WITH A SITE PLAN OF UNIT 4 SO IRRIGATION CAN BE LAID OUT. ALSO, SHOULD HE OBTAIN A LICENSE TO PERSUE MATTER. MOTION BY MR. TIM JOBE, SECONDED BY FLORENCE PHELAN, THE SEXTON TO SEEK A LEGAL (WRITTEN) OPINION OF ATTORNEY IF HE IS ALLOWED TO MAKE A SITE PLAN FOR PURPOSES ONLY FOR THE APPROPRIATE BLOCKS. ALSO, MAY THE SEXTON DO THE WORK. TO DIRECT THE CITY IRRIGATION ROLL CALL VOTE: AYES: CH. SAM COBURN MRS. YOLANDA PAYANT MR. TIM JOBE MR. AL SCHOFIELD MRS. FLORENCE PHELAN __ CEMETERY COMMITTEE MEETING MINUTES OCTOBER 3, 1986 PAGE 4 UNANIMOUS VOTE MOTION CARRIED. REQUEST BY MR. SCHOFIELD TO HAVE MEMBERS RECEIVE COPIES OF SURVEY MAP BY LLOYD AND ASSOCIATES SO THEY MAY FOLLOW INFORMATION. COUNCILMAN VALLONE RECOMMENDED TO COUNCIL THAT THE CITY ENGINEER APPEAR TO GIVE HIS OPINION AS TO WHAT WAS DONE OUT AT THE CEMETERY AND WHY MORE PERMANENT MARKERS WERE NOT USED IN UNITS 3 & 4 AND WHAT THE ORIGINAL CONTRACT WAS. A REVIEW OF THE CONTRACT SPECIFICATIONS IS ALSO REQUESTED. MOTION BY MRS. FLORENCE PHELAN, SECONDED BY MR. AL SCHOFIELD TO DIRECT THE CITY ENGINEER TO APPEAR BEFORE US AT OUR NEXT SCHE- DULED MEETING WHICH IS THE LAST THURSDAY OF THE MONTH (10/30/86) AT 7:00 P.M. TO SHOW CAUSE IN REFERENCE TO WHAT WAS ACTUALLY DONE AT THE SURVEY OF BLOCKS 3 & 4 WITH THE QUESTION OF WHY WASN'T A MORE PERMANENT MARKER USED IN THE LAY-OUT OF BLOCKS 3 & 4. IF HE CANNOT APPEAR TO GIVE A WRITTEN OPINION TO THE CHAIRPERSON WITH THE COPY OF THE ORIGINAL CONTRACT AND ALSO WHAT WAS PUT OUT FOR BID (SPECIFICATIONS). ROLL CALL VOTE: AYES: CH. SAM COBURN MRS. YOLANDA PAYANT MR. TIM JOBE MR. AL SCHOFIELD MRS. FLORENCE PHELAN UNANIMOUS VOTE. CHAIRPERSON'S MATTERS: MOTION CARRIED. NONE COMMITTEE MEMBERS MATTERS: NONE MRS. FLORENCE PHELAN REQUESTED PERMISSION OF THE CHAIR TO REVIEW THE CEMETERY FILES AT HER LEISURE IN THE NEAR FUTURE SO SHE MAY GATHER INFORMATION FOR THE COMMITTEE'S USE. NEW BUSINESS: STEVE MAINGOT OF THE MERRITT MONUMENT COMPANY ADDRESSED THE COMMITTEE AND ASKED THEM TO REVIEW THE REGULATIONS ON UPRIGHT MONUMENTS SECTIONS. WILL THERE BE DISCUSSION ON THIS MATTER IN THE FUTURE FOR RECOMMENDATIONS TO THE CITY COUNCIL? WILL THE PEOPLE BE GIVEN A CHOICE BETWEEN UPRIGHTS AND FLAT MARKER SECTIONS? MRS. FLORENCE PHELAN RECOMMENDED THE CITY CLERK GIVE EACH PERSON WHO INQUIRES ABOUT PURCHASING A PLOT A COPY OF THE RULES AND REGULATIONS OF THE CEMETERY SO THEY MAY BE AWARE OF SAID 4 CEMETERY COMMITTEE MEETING MINUTES OCTOBER 3, 1986 PAGE 5 REGULATIONS. CHAIRPERSON SAM COBURN ADJOURNED THE MEETING AT 8:45 P.M. MINUTES APPROVED AT THE CEMETERY COMMITTEE. MEETING OF THE 5