The URL can be used to link to this page

Home My WebLink About09-24-2025 CC MinutesCITY OF SIF13ASTI,NN HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, SEPTEMBER 24, 2025 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the Regular Meeting to order at 6:00 p.m. 2. Reverend Karen Leedahl gave the invocation. 3. Council Member Nunn led the Pledge of Allegiance. 4. ROLL CALL Mayor Bob McPartlan Vice Mayor Fred Jones Council Member Ed Dodd Council Member Chris Nunn Staff Present City Manager Brian Benton City Attorney Jennifer Cockcroft City Clerk Jeanette Williams Chief Financial Officer Brian Stewart Community Development Director Alix Bernard Community Development Manager Dorri Bosworth City Engineer/Special Projects Manager Karen Miller Public Works Director Lee Plourde Procurement Manager Jessica Graham Human Resources Director Cindy Watson Social Media Coordinator Avery Joens Police Chief Daniel Acosta Police Lt. Rob Vafiades Deputy Det. Terrence Pizzuti 5. AGENDA MODIFICATIONS There was no objection to adding a presentation by the Treasure Coast Hospice to request a letter of support for their Certificate of Need application. 6. PROCLAMATIONS. AWARDS, BRIEF ANNOUNCEMENTS BOA, CRA & Final Budget Hearing Regular City Council Meeting September 24, 2025 Page 2 25.141 Moonshot Moment Literacv Movement Presentation by Marie O'Brien, The Learninq Alliance and Invitation to the Moonshot Series Educator and Communitv Partner Preview Ms. O'Brien shared a trailer video highlighting the series produced by internationally - recognized documentary producer, Jeff Martin to promote the Moonshot Moment efforts. She invited the public to attend the upcoming documentary at Riverside Theater. Ms. Jackie Kendrick, Treasure Coast Hospice, described the hospice care, grief support, pediatric care, veteran's program, complementary therapies, and pet programs that they provide. She requested support for a Certificate of Need to allow for a local office serving the Indian River County community. There was no objection from City Council. BriefAnnouncements: Sunday, September 28 - Gold Star Family Day - Veterans Memorial - 11 am to 11:30om Saturday, October 4 - Sebastian Kids Fest - Riverview Park - 10am to 4pm Tuesday, October 7 - SRHS Homecoming Parade along Indian River Drive - 6pm to 8pm (Rain date is Wednesday, October 8) Vice Mayor Jones announced the upcoming events. 7. PUBLIC INPUT Damien Gilliams, 1623 US Highway 1, stated he would go up to the Florida Supreme Court to appeal the decision regarding his food truck on his commercial property. 8. BOARD OF ADJUSTMENT A. A motion was made by Mr. Dodd and seconded by Mr. Nunn to approve the draft November 4, 2024 Board of Adjustment Minutes passed with a unanimous voice vote of 4-0. B. A motion was made by Vice Chairman Jones and seconded by Mr. Nunn to approve the draft November 20, 2024 Board of Adjustment Minutes passed with a unanimous voice vote of 4-0. C. Consideration of a Variance Reauest - 851 Wasena Avenue, Sebastian, Florida: Owners: James & Sandra Barkhau - Land Development Code Sec. 54-2- 5.2.3(d)(3), to Allow Buildinq Coveraqe on the Property to Exceed the Maximum of 30% Mr. Barkhau, 851 Wasena Avenue, introduced himself. The Community Development Manager said this request came into review when Mr. Barkhau pulled a permit for a carport. She explained this was a 10,000 sq. ft. lot, zoned RS10, whereby regulations BOA, CRA & Final Budget Hearing Regular City Council Meeting September 24, 2025 Page 3 provide for a maximum building coverage of 30%. The homebuilder, Adams Homes, built the home at exactly at 3,000 sq. ft. removing the possibility of additional building coverage for the property. At the time of sale, the homeowners did not receive any information from Adams Homes that the lot was built out. She noted that Mr. Barkhau commented to the sales person that the garage wasn't big enough for both vehicles and a golf cart to which the salesman said they should build a shed like everyone else. When the carport permit was denied because the house was at maximum build -out, the permit technician noticed that the home had a chickee but built behind the property. The homeowner did reach out to the chickee but builder to see if he needed a permit for the chickee but to which the Seminole contractor responded that chickee huts are exempt from state statute. The Community Development Manager pointed out that the huts are exempt from the building code only. She said this was a special circumstance because the homeowner was guided by misinformation; it is a special type of accessory structure; and the homeowner did not create the hardship. The Community Development Manager said the board could deny the request and require the but to be removed or grant the request on the condition that it is only for the chickee but and no other structures could be added to the lot. The Community Development Manager said there are some homebuilders who have built homes at 3,000 sq. ft. that they wish the salesmen would have let homebuyers know the home was at build -out. She said even when the home passes to the second and third buyer, she was not aware of a way to let the buyers know the home was at build -out. MOTION by Mr. Dodd and SECOND by Vice Chairman Jones to approve the variance for the chickee but only. Kim Pappadopoulas said she lives behind the Barkhau's and finds that the chickee but enhances her property. Roll call: Vice Chairman Jones - aye Mr. Dodd - aye Mr. Nunn - aye Chairman McPartlan - aye Motion carried. 4-0 D. Consideration of a Variance Request - 1921 N. Central Avenue, Sebastian. Florida, by the Citv of Sebastian for the Reduction of the Reauired 30 ft. Setback to 19.31 ft. Land Development Code Section 54-2-5-8(d)(5) BOA, CRA & Final Budget Hearing Regular City Council Meeting September 24, 2025 Page 4 The City Attorney read the request by the City to construct a new administrative building for the Cemetery property. The Community Development Director said when the Parks and Recreation Department submitted their site plan to build a new administration building, it was determined that they should not adversely impact the existing grave plots while also trying to save an oak tree that is there by reducing the required setback from the required 30 feet to 19.31 feet. She said staff was in favor of this request. The new building will be offset to the east with a bigger building footprint. Damien Gilliams, 1623 US Highway 1, said the board gives residents a hard time when they request a variance but they make allowances for variances needed by the City. MOTION by Mr. Nunn and SECOND by Vice Chairman Jones to approve -the City's request for a variance for the new cemetery building. Roll call: Mr. Dodd - aye Mr. Nunn - aye Chairman McPartlan - aye Vice Chairman Jones - aye Motion carried. 4-0 9. COMMUNITY REDEVELOPMENT AGENCY A. A motion was made by Vice Chairman Jones and seconded by Mr. Nunn to approve the draft May 28, 2025 CRA Minutes, which passed unanimously with a voice vote of 4-0. B. Consideration of Resolution No. R-26-01 Adopting the Riverfront Community Redevelopment Aaencv (CRA) Budget for the Fiscal Year 2025-2026 The City Attorney read the title to CRA Resolution No. R-26-01. The City Manager said the estimated tax increment revenue from the City will be $314,399 and estimated revenue from the County will be $323,707 for a total amount of $638,106. He briefly went over the Capital Improvement Projects scheduled for the CRA District. Damien Gilliams, 1623 US Highway 1, said the biggest expense is going to the Fisherman's Landing but the money should go to the whole community. The City Manager said the Working Waterfront Expansion is to expand the area to allow the commercial fishermen to offload their fish and process their catch. The numbers BOA, CRA & Final Budget Hearing Regular City Council Meeting September 24, 2025 Page 5 are inclusive of the design and construction over the next two years. The submerged land lease expansion is also underway. Mr. Dodd said the $383,683 line item for the Hurricane Harbor facility is for architects and engineers to see what can be done with the building and put together a design. He asked if that will complete the design phase. The City Manager said they will be able to get through the design but not the building construction. MOTION by Mr. Dodd and SECOND by Mr. Nunn to approve Resolution No. R-26-01 adopting the Riverfront Community Redevelopment Agency (CRA) Budgetfor the Fiscal Year 2025-2026. Kathryn Rondeau asked if the Working Waterfront area was going to be a little wharf or have a walkway with restaurants. Mr. Nunn specified there are local fishermen there now in about 20-25 ft. boats. Roll call: Mr. Dodd - aye Mr. Nunn - aye Chairman McPartlan - aye Vice Chairman Jones - aye Motion carried. 4-0 Chairman McPartlan recessed the Community Development Agency meeting and reconvened the City Council meeting. 10. CONSENTAGENDA A. Consider Draft August 12, 2025 City Council Minutes B. Consider Draft August 27, 2025 City Council Minutes 25.135 C. Consideration of Resolution No. R-25-36 Approving a Piggyback of Contract 240240-01 by the City of Tucson, AZ, for Janitorial and Sanitation Supplies, Equipment, and Related Services, and Authorization to Issue Purchase Orders to Imperial Bag and Paper Co., LLC, Not to Exceed $33,900.00 25.142 D. Consideration of Authorizing a Grant Agreement with the Florida Department of Agriculture and Consumer Services for Exotic Plan Removal at Filbert Street Park in the Amount of $15,095.55 and Providing Signature Authority to the City Manager to Execute MOTION by Vice Mayor Jones and SECOND by Council Member Nunn to approve Consent Agenda Items A-D. BOA, CRA & Final Budget Hearing Regular City Council Meeting September 24, 2025 Page 6 Roll call: Council Member Nunn - aye Mayor McPartlan - aye Vice Mayor Jones - aye Council Member Dodd - aye Motion carried. 4-0 11. COMMITTEE REPORTS & APPOINTMENTS - None 12. PUBLIC HEARINGS 25.143 A. Consideration of Ordinance 0-25-04 - 1st Reading and (Public) Transmittal Hearing - Reauest for Large Scale Comprehensive Plan Future Land Use Amendment (FLUM) for 148.5 Acres - Existing Land Use of Mixed Use (MU), Industrial (IN), and Commercial/Industrial (CA Indian River Countv) to Low Densitv Residential (LDR. 5 units/acre) The City Attorney read the title to Ordinance No. 0-25-04 and Mayor McPartlan opened the public hearing 7:01 p.m. The Community Development Manager said she would give the presentation but the property owner, project engineer and potential buyer were present for any questions as well. This was a request for a large-scale land use change on a 140-acre site that contains an 85-acre lake with about ±63 acres of uplands. This will require a review by DEO and if approved, staff will send the ordinance to the state for review and bring it back with their comments. On the overhead, she displayed a map of the property location with the red indicating the requested land use change. She said the mixed use, land use is a new use to help with the development of the Graves Brothers annexation and other catalyst sites in the City. Shortly after the mixed -use change, there was a buyer for the property but it didn't happen so the property has gone back to the original low density residential. This is a request to change 10 parcels to low density residential. The rezoning will show the conceptual plan for property. Staff recommends approval on first reading and if approved, staff will send it to DEO for comments. Mayor McPartlan invited the public to speak on the ordinance but no one came forward. MOTION by Council Member Nunn and SECOND by Council Member Dodd to approve Ordinance No. 0-25-04 on first reading. Roll call: Mayor McPartlan - aye Vice Mayor Jones - aye Council Member Dodd - aye Council Member Nunn - aye BOA, CRA & Final Budget Hearing Regular City Council Meeting September 24, 2025 Page 7 Motion carried. 4-0 25.035 B. Final Public Hearing/Adoption of FY2025-2026 Final Millaae and Tentative Budaet The City Attorney read the title to Resolution Nos. R-25-37 and R-25-38. The City Manager stated the advertisements were posted in accordance with Florida Statutes and the FY2025-2026 final millage of 3.4455 is recommended, which in accordance with State Statutes is 14.29% higher than the computed "roll back" millage. These revenues will be applied to General Fund expenditures projected for FY2025-2026. The Chief Financial Officer said this would be the final hearing on the FY2025-2026 budget. He gave a brief PowerPoint presentation covering the General Fund, the Enterprise Funds, the Special Revenue Funds, the Capital Improvement Program, and how the proposed millage will affect property values. (See attached) He went over the Enterprise Funds the Special Revenue Funds, the Cemetery Trust Fund, and the Capital Improvement Program in detail. He said the certified taxable property values have increased 8.4% which add 2.55% to the tax roll. He noted to use the rolled -back rate, it would require using about $1 M of the Reserves. He displayed a brief history of past tax roll additions. He said the proposed millage rate was advertised as a 14.29% tax increase. He asked for approval of the tentative millage and budget resolutions. Mayor McPartlan opened the public hearing. Kathryn Rondeau, 1408 Tradewinds, said the property tax, local option sales tax, gasoline tax and the water bill will have a rate increase and she asked if anyone was looking at what people's incomes are and how much the average the citizen can afford —she asked if everything was necessary. Damien Gilliams, 1623 US Highway 1, said Ms. Rondeau is correct, everything is going up. Over the past five years property values have gone up and they shouldn't be raising taxes during the hard economic time. He suggested Council reconsider raising the millage rate. The City Manager said staff is estimating a 1% increase in discretionary gas tax and discretionary sales tax which is a projected increase for coming in. The City Manager explained the current cemetery building is outdated and unusable. A new building will be funded by the trust account and provide grieving families a place to purchase the lots for their loved ones, a small office and a breakroom. BOA, CRA & Final Budget Hearing Regular City Council Meeting September 24, 2025 Page 8 Council Member Dodd said there isn't a lot of things they can get by without doing if they want to service the residents. The feedback he has received is that residents will support the millage increase. He said this budget deserves to be passed and he made a MOTION that was SECONDED by Council Member Nunn to approve Resolution No. R- 25-37, setting the millage rate at 3.4455. Council Member Nunn said they gave a directive to the City Manager to cut the budget at the workshop and he came back with a reduction of an additional quarter million. He encouraged the public to watch the budget workshops as they explain what each department is spending. The Chief Financial Officer said if they were to take the money out of reserves for operating expenses, they would be compounding future years of debt. Council Member Nunn said the reserves are there to protect all of them. Roll call: Vice Mayor Jones - aye Council Member Dodd - aye Council Member Nunn - aye Mayor McPartlan - aye Motion carried. 4-0 MOTION by Council Member Dodd and SECOND by Council Member Nunn to approve Resolution No. R-25-38 adopting the budget for Fiscal Year beginning October 1, 2025 and ending September 30, 2026. Roll call: Council Member Dodd - aye Council Member Nunn - aye Mayor McPartlan - aye Vice Mayor Jones - aye Motion carried. 4-0 25.128 C. Consideration of Ordinance 0-25-13 — Second Readinq and Adoption Hearing Establishina a Retirement Plan and Trust for the General EmDlovees of the Citv of Sebastian The City Attorney read the title to Ordinance No. 0-25-13 and Mayor McPartlan opened the public hearing at 7:42 p.m. The Chief Financial Officer displayed a PowerPoint outlining the need for the new plan. (See attached) He said there is a plan adoption agreement and a master trust agreement to be considered with the ordinance. He has made the requested board of trustee changes to be 5 members with 3-year terms after the initial term, 3 residents appointed by Council, two of which have a 3-year initial and BOA, CRA & Final Budget Hearing Regular City Council Meeting September 24, 2025 Page 9 one with a 2-year initial term. Also, two plan participants would be elected by the participants to be on the board. One with a 3-year initial term and 1 with a 2-year term. He said the start date would be October 1, 2025; there is an opt of period for employees within 5 years of retirement however the City would stop contributing to the 401(a) after October 1, 2030; contributions are voluntary and may be changed every 5 years and the vesting period is 5 years. The City Manager said the buy back for unvested CWA employee and the increase over budget will come out of Reserves this year. He also noted the requested change to pay unvested employees was also included within the plan document. Mayor McPartlan invited public comment but there was no one to come forward. MOTION by Vice Mayor Jones and SECOND by Council Member Nunn to approve Ordinance 0-25-13 establishing a retirement plan and trust for the general employees of the City of Sebastian. Roll call: Council Member Dodd - aye Council Member Nunn - aye Mayor McPartlan - aye Vice Mayor Jones - aye Motion carried. 4-0 25.138 D. Ordinance 0-25-14 - Second Readina and Adoption Hearina Establishment and Creation of The Board of Trustees for the Retirement Plan and Trust for the General Emr)lovees of the Citv of Sebastian The City Attorney read the title to Ordinance No. 0-25-14. MOTION by Council Member Dodd with a SECOND by Council Member Nunn to approve the establishment and creation of the Board of Trustees for the retirement plan and trust for the general employees. Mayor McPartlan invited public comment but there was no one to come forward. Roll call: Council Member Nunn - aye Mayor McPartlan - aye Vice Mayor Jones - aye Council Member Dodd - aye Motion carried. 4-0 13. UNFINISHED BUSINESS - None 14. NEW BUSINESS BOA, CRA & Final Budget Hearing Regular City Council Meeting September 24, 2025 Page 10 25.144 A. Consideration of Resolution No. R-25-35 Approvinci a Collective Baraaininq Aareement to be Effective October 1. 2025 to September 30, 2028 Between the City of Sebastian and the International Union of Police Associations, AFL-CIO (IUPA) Local 6053 and Authorize the City Manager to Execute the Appropriate Documents The City Manager said this was the culmination of meetings with IUPA representatives; the contract is a great representation of Council's direction and the resident's representation to show their appreciation for the officers. He thanked the City's negotiating team. He recommended approval of Resolution No. R-25-35. Mayor McPartlan invited public input but no one came forward. MOTION by Vice Mayor Jones and SECOND by Council Member Nunn to approve Resolution No. R-25-35 approving a collective bargaining agreement between the City and the International Union of Police Associations Local 6053. Roll call: Mayor McPartlan - aye Vice Mayor Jones - aye Council Member Dodd - aye Council Member Nunn - aye Motion carried. 4-0 25.135 B. Consideration of Amendment Two for Invitation to Bid 21-09 Professional Janitorial Services with CleanSpace and Invitation to Bid 21-10 Public Restroom Cleanina Services. and Authorization for the City Manager to Execute all Appropriate Documents The Procurement Manager said this was the second amendment to the CleanSpace contract who requested an increase. The increase was lower than the budgeted amount so she decided to approve the increase with some conditions to ensure the City's building were better taken care of. MOTION by Council Member Nunn and SECOND by Vice Mayor Jones to approve Invitation to Bid 21-09 and 21-10 for Janitorial Services with CleanSpace. Mayor McPartlan invited public comment but there was no one to come forward. Roll call: Vice Mayor Jones - aye Council Member Dodd - aye Council Member Nunn - aye Mayor McPartlan - aye Motion carried. 4-0 25.025 C. Consideration of Selectinq Asohalt Pavinq Systems, Inc. for ITB 25-18 Citvwide Pavement Maintenance and Rehabilitative Services BOA, CRA & Final Budget Hearing Regular City Council Meeting September 24, 2025 Page 11 The Procurement Manager said she issued a solicitation last June to seek a contractor that could do mill and overlay as well as full depth reclamation. Asphalt Paving Systems was the only vendor that bid and while it was more, she did see increases with MOT, mobilization and pavement marking but the pavement marking includes thermal plastic marking. She requested approval of the contract. MOTION by Council Member Nunn and SECOND by Council Member Dodd to select Asphalt Paving Systems for citywide pavement maintenance and rehabilitative services. The Procurement Manager pointed out that she has worked with the contractor in the past and they have come in under budget each time. Mayor McPartlan invited public input but no one came forward. Roll call: Council Member Dodd - aye Council Member Nunn - aye Mayor McPartlan - aye Vice Mayor Jones - aye Motion carried. 4-0 15. CITY ATTORNEY MATTERS 25.145 A. Discussion/Direction on Citv Attornev Matter 8:03 pm Uodate on Litigation Matters The City Attorney advised that a house with squatters that Council was concerned about in the past is being foreclosed by HUD and the City is having good progress with the matter. The City Attorney said she did complete some forms for the national opioid settlement but there may be additional forms to fill out after communications with the Florida Attorney General's Office. The City Attorney stated the Code Enforcement litigation matter referenced earlier in the meeting is still pending and will be pending appeal for a few more weeks. Other Matters: The City Attorney stated that she gave the City Council a letter on September 16 regarding her intent to resign to pursue other opportunities. With respect to this letter, she stated that while her contract has a 60-day notice period, she requested a negotiated exit under which the City Council agreed to reduce that to a 38-day notice without penalty with a final date of October 24, 2025. BOA, CRA & Final Budget Hearing Regular City Council Meeting September 24, 2025 Page 12 The City Attorney gave the City Council several options, including a renegotiation of her contract, or the option to continue on as interim or permanent City Attorney through the law firm she is intending to accept employment with. She advised that Andrew Mai would not be available to serve as interim and is not interested in applying for the permanent position. She also contacted the runner up from when she was hired to see if he was interested but he is no longer interested. Further, she said she also has a ballpark quote from a recruiting firm that she has worked with in the past to see if the City Council was interested. Per the letter, the City Attorney requested her last day to be October 24, or perhaps October 28 but reiterated she was available to the Council per the terms of her contract if the Council was not amenable to a lessor notice period. If Council did not want to consider a shorter notice period, she would be available until November 15 as the 60 days' notice requires. Council Member Dodd said he did some research on salaries for attorneys in similar cities. (See spread sheet attached) He requested that they come to an agreement from a wage point of view so they can advertise. He said he would prefer to have a full-time staff attorney and have Human Resources post the job. He suggested using the advertisement they used last time and increase it based on the increases that have come along. Mayor McPartlan suggested they add 10% from the last advertisement and have the advertisement close at the end of October. With regard to Ms. Cockcroft's end date, there was a consensus of Council on agreement with an end date of October 28. It was determined that they would need an interim attorney from the end of October until January 1. Ms. Cockcroft agreed to give Council a proposal to be the interim attorney at the October 8th meeting. It was the consensus of Council to advertise for an in-house attorney until October 31 st. 16. CITY MANAGER MATTERS The City Manager thanked the Chief Financial Officer, Jennifer Smith and all of the Department Heads that were involved in preparing for the budget. 17. CITY CLERK MATTERS - None 18. CITY COUNCIL MATTERS Council Member Nunn - None BOA, CRA & Final Budget Hearing Regular City Council Meeting September 24, 2025 Page 13 Council Member Dodd said the new pension plan may require contract modifications for the Charter Officers. The City Manager said that was correct, under the current contracts, the officers are not eligible to participate. Vice Mayor Jones - None Mayor McPartlan thanked the City Attorney for her time with Sebastian. He also thanked the Finance Department and the department heads for their work on the budget. 19. Being no further business, Mayor McPartlan adjourned the Regular City Council meeting at 8:23 p.m. Approved at the October 22, 2025 Regular City Council meeting. Mayor Bob McPartlan ATTEST.• L—i amE t(c W-d6daw, Jeanette Williams, City Clerk Submitted to Council by Council Member Dodd Information added by Council Member Dodd using Web sources Florida Public Human Resources Association Public Employers Personnel Note: may contain Info from 2026 or 2026 Budget and reference from City Information Exchange (PEPIE) I Web Site, City of Dunedin 37,000 $ 216,694.00 $ 24SA7,597.00 Y Y Y 423 City of Casselberry 29,100 $ 216,788,00 $ 86,600,000,00 Y P Y City of Dania Beach 31,977 $ 293,686.00 $ 600,00 $ 156,970,109.00 Y Y 389 City of DeBary 23,000 $ 200,492.00 $ 500.00 $ 46,103,283.00 N Y N 86 Note 1 City of Naples 22,000 $ 208,820.00 $ 800.00 $ 186,736,994,00 Y Y Y City of Parkland 35,000 $ 267,696.00 $ 79,880,100.00 N Manage N 140 City of Plant City 38,000 $ 230,027.00 $ 125,925,917.00 W Y Y 513 City of Venice 29,000 $ 258,134.00 Manage 49 contract Village of Palmetto Bay 24,400 $ 210,968,00 $ 31,825,141.00 N officers 89 City of St Augustine 15,000 $ 222,987,00 $ 99,305,996.00 Y Y 408 City of Stuart 19,245 $ 265,725.00 $ 500.00 $ 110,312,396.00 Y Y Y 254 Average of Wages $ 235,637.91 Range for all Cities: Minimun Mid Max $191,020.00 $240,034.00 $305,749,00 Note 1: police and fire contrated to outside about 60 FTE's additional Information added by Council Member Dodd using Web sources Florida Public Human Resources Association Public Employers Personnel Note: may contain info from 2026 or 2026 Budget and reference from City Information Exchange (PEPIE) Web Site. City of Dania Beach City of St. Augustine City of Stuart 31,977 $ 15,000 $ 19,245 $ Village of Palmetto Bay 24,400 $ Average of Wages $ 246,122.00 $ $00.00 $ 158,970,109.00 Y 209,885.00 $ 250.00 $ 99.305,996 00 Y 203,528.00 $ 500.00 $ 110,312,396.00 Y 152,164.00 $ 350.00 $ 31, 525,141.00 N 201,824A0 Range for all Cities Y Y 513 Y 389 Y 408 Y Y 254 Manage 49 contract officers 89 Min Mid Max $182.585.00 $229,739.00 $279,000.00 9/29/2025 PROPOSED NEW RETIREMENT PLAN t. AND TRUST For the General Employees of the City of Sebastian Agenda • General Information • New Proposed Plan • Establishment of Plan and Board • Plan Highlights • Plan Details • Plan Costs 1 9/29/2025 New Retirement Plan Plan Highlights and Options • Plan Start Date 101112025 • Eligibility Full Time General Employees • New Employee Participation date immediate • Opt out for employees within 5 years of retirement • Employee Contributions voluntary 0%-10%, may change every 5 years • Vesting Period 5 Years • Service Credit buy back option (5 yr max) • City to buy back service credit or contribute to 401(a) for 43 unvested CWA employees • Retirement Age 60 or 55 with 25/Early Retirement • Benefit options, life, 5/10 certain, joint pensioner Opt Out Provision Established because vesting in the new plan will take 5 years • Allowing Opt out for employees within 5 years of retirement • City to contribute 9% to 401(a) • Immediate vesting in 401(a) means the employee retains ownership • On 10/1/2030 the City will stop contributing to the 401(a) Plan 9/29/2025 Plan Cost Payroll Subject to Retirement 5,903,033.33 2,133,255.56 8,036,288.89 Retirement Cost Budgeted @ 9% 531,273.00 191,993.00 723,266.00 New Plan Estimated Cost: Cost for Participants @ 13.74% 675,675.26 175,500.41 851,175.67 401a for Opted Out employees @ 9% 88,690.95 77,036.40 165 727.35 Total FY26 Cost with New Plan 764,366.21 252,536.81 1,016,903.02 Increase over Budget 233,093.21 60,543.81 293,637.02 Buyback for Unvested CWA employees' option 105,681.00 52,880.00 158,561.00 Increase over Budget with Buyback 338,774.21 113,423.81 452,198.02 QUESTIONS Brian Stewart, CPA bstewart@cityofsebastian org 772-388-8205 5 9/29/2025 2026 Budget and Capital Program Presentation on Proposed 2026 Budget and Tentative Millage City Council First Hearing: Monday September 15, 2025 City Council Second Hearing: Wednesday September 24, 2025 Prepared By: Brian Stewart, CPA Chief Financial Officer i 2026 Budget and Capital Program O Current Factors o Summary of General Fund Budget O Enterprise, Special Revenue and Other Funds c Capital Improvement Program ® Property Values and Millage 1 9/29/2025 Draft FY2026 Enterprise Funds: Golf Course o Projected expenses over revenues of $155,442 Revenues projected conservatively even with new rates $100,000 is shown as a repayment to General Fund o Restaurant lease remains at $30,000 o Airport rent remains at $107,483 o $37,397 principal and interest on $700,000 Building Fund loan o $200,000 for Cart barn replacement moved into FY26 5 Draft FY2026 Enterprise Funds: Airport c_ Projected expenses over revenues of $78,332 Property Rental Revenue Expected to Increase With Rental of new Square Hangars. Loans from Discretionary Sales Tax Fund: Hangar A principal remaining $213,495 @ 9/30/2026 Hangar B principal remaining $213,408 @9/30/2026 Grant matching from Airport Fund (Change from Budget WS): $50,000 for the design of the Taxiway Golf; $27,750 for Construction of the Terminal Apron Expansion; $50,000 for the design of the NW Access for expansion Grant matching From DST Fund: $197,520 for the Construction of Taxiway Golf Over the next Five Years: $1 010,000for the matching on the construction of Taxiway Golf; Runway 10f28 Rehab; Security Fiber Network Upgrades.; Construction of NW Access for expansion; Design taxiway Alfa Rehab; Taxiway Bravo Rehab. F 3 9/29/2025 Draft FY2026 Special Revenue Funds o Local Option Gas Tax: Projecting Collections at 1.0% Annual Increase. Being Used for All Road Preservation and Associated Swale Work as Scheduled in Current Paving Management Program. Funding a Road condition assessment in FY26 Railroad Crossing Maintenance Sidewalk Work (Moved from GF) Draft FY2026 Special Revenue Funds o Discretionary Sales Tax: Projecting Collections at 1.0% Annual Increase. Being Used for Road Reconstruction and Associated Swale Work as Scheduled in Current Paving Management Program. Also Funding: MIS Infrastructure, Police Vehicles/Equipment, A/C Replacements, PD Roof Repair/Replacement Work, Main Street Boat Ramp Dredging, Vehicle and Equipment Shelter at PW Compound, Major construction Vehicles/Equipment and used for matching Funds for FAA and FDOT Grants. 9 9/29/2025 Draft FY2026 Special Revenue Funds: o Stormwater Utility Fund: Personnel and Operating Expenditures exceed revenues by $75,933. Capital Expenditures Includes: oMini Excavator Zero Turn Mower oSliplining or Pipe Replacement. 13 Draft FY2026 Special Revenue Funds: o Law Enforcement Forfeiture Fund: Used Only for Unbudgeted Items. Specific Items Need City Council Approval. Current Balance is $53,582. o Parking In Lieu Of Fund: Used for Providing Additional Parking. Current Balance is $127,540. 14 7 9/29/2025 Property Values and Millage: Certified Taxable Values o Total Certified Taxable Property Values Increased $193,311,991 or 8.4% Above 2025. Additions Account for $58,569,929 or 2.55% of the Increase. Reassessments Were $134,742,062 or 5.86% of the Increase. c: Rolled -Back rate is 3.0148. Proposed Millage is 3.4455 (Increase of .25 Mills from Prior Year) but is less that the advertised TRIM rate of 3.5455. o To Use Rolled -Back Millage Would Require Using $1,038,827.39 of Reserves. Property Values and Millage: Taxable Value Additions Dollar Value of Tax Roll Additions: (New Construction or Improvements) 2025 58,569,929 2024 59,143,508 2023 84,817,696 2022 47,981,095 2021 32,716,715 2020 33,685,698 2019 23,351,814 2018 151998,366 2017 35,951,704 2016 25,763,700 1% 18 9 9/29/2025 Property Values and Millage: Millage impact on various Home Values Millaee With Homestead (3%) Without Homestead (8,4%) I.r. as Home values 350,000.00 400,000.00 450,000.00 350,000.00 400,000.00 450,000.00 2025 Tax Amount @ 3.1955 958.65 1,118.43 1,278.20 1,118.43 1,278.20 1,437.98 2026 Tax Options 2026Increase (Decrease) over Roll -Back Rate Rolled Back Rate 3.0148 (27.08) (31.59) (36.10) 25.39 29.02 32.64 Prior Year Rate 3.1955 28.76 33.55 38.35 93.95 107.37 120.79 Other Rate Options: 3.3305 70.47 82.22 93.97 145.17 165.90 186.64 Proposed Rate 3.4455 106.01 123.68 141.35 188.80 215.77 242.74 3.5455 136.91 159.73 182.55 226.74 259.13 291.52 3.5955 152.36 177.75 202.15 245.71 2K.81 315.91 3.69551 183.26 213.80 244.35 283.65 324.17 364.69 21 Millage Setting 20 Year History At or Below Rolled -Back 11 Years - 55% of the Time F4.0000 3.8000 3.6000 3.4000 3.2000 3.0000 2.8000 4oa� 1D(i� 20000 2007 2008 2009 1010 2011 1077 2013 2014 2015 2016 201' 2018 2015 2020 2021 2022 2023 2024 2025 M2i Raked -Back 3.051 3.212 3.364 3.8M 3.901 3.731 1564 3.739 3.544 3.629 3.670 3493 3151 2.929 2.SC3 SaM 2653 2627 2.985 3.014 •1" 3451 2991 3.345 3345 3304 3394 3.716 3716 3.855 3.955 3.800 3.400 3.151 2.939 3.151 3.00t 2.905 3.195 3.195 3445 22 11