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HomeMy WebLinkAbout09231985Jim Gallagher Mayor City of Sebastian POST OFFICE BOX 127 ~ SEBASTIAN, FLORIDA 32958-0127 TELEPHONE (305) 589-5330 Deborah C. Krages City Clerk ,~:,SEBAST]fANCCONS,TEUCTION~/BOARD., WORKSHOP MEETING SEPTEMBER 23, 1985 - 7:00 P,M. CALL TO ORDER ROLL CALL DISCUSSION - PROPOSED BUILDING PERMIT FEES 155MINUTES TO PUBLIC ADJOURN NOTE: IF ANY PERSON DECIDES TO APPEAL ANY DECISION~'/MADE ON THE ABOVE MATTERS, HE/SHEWiLL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSES, HE,SHE WILL NEED TO ENSURE THAT A VERBA- TIM RECORD OF THE PROCEEDINGS IS MADE, WHICH' RECORD INCLUDES.~ THE TESTIMONY IN EVIDENCE ON WHICH THE APPEAL~i.IS.~MADE. SEBASTIAN CONSTRUCTION BOARD - WORKSHOP MEETING - SEPTEMBER 23, 1985 MEETING WAS CALLED TO ORDER BY. CHAIRMAN BALLOUGH AT 7:00 P.M. PRESENT: ABSENT: MR. DOMINIX, ALTERNATE MR. HOFFMAN MR. TRIPP VICE CHAIRMAN CAREY MR. RIZIO MR. LAMAN, ALTERNATE CHAIRMAN BALLOUGH MR. PALMER (ARRIVED AFTER THE START OF THE MEETING) MR. MOLER, EXCUSED. ALSO IN ATTENDANCE: .MAYOR"GALLAGHER, VICE MAYOR HARRIS, DEBORAH KRAGES, CITY CLERK, HECTOR FRANCO, BUILDING OFFICIAL, COUNCILMAN VALLONE. CHAIRMAN BALLOUGH STATED THAT THE PURPOSE OF THE MEETING WAS TO FURTHER DISCUSS THE PERMIT FEE STRUCTURE, AND THE BUILDING DEPARTMENT BUDGET FOR THE UPCOMING YEAR. CHAIRMAN BALLOUGH ASKED MR. FRANCO TO SUMMARIZE THE CURRENT SHORTCOMINGS OF THE BUILDING DEPARTMENT IN TERMS OF THE BUDGET, THE NEEDS FOR THE FUTURE? AS HE SEES IT AND THE UPCOMING REQUIREMENTS FOR THE ENGINEERS DEPARTMENT. HE ALSO ASKED MRS. KRAGES TO EXPLAIN HOW THE REVENUES ARE CURRENTLY BEING COLLECTED AND HOW THEY ARE DISPERSED BACK TO THEIR RESPECTIVE DEPARTMENTS. HE ALSO ASKED THE MAYOR TO SUMMARIZE THE PROCESS AS IT RELATES TO THE CITY AS A WHOLE AND HIGHLIGHT THE TIME CONSTRAINTS THAT WE HAVE WITH THE UPCOMING BUDGET. MR. FRANCO STATED THE BUDGET WAS BASED ON ONE BUILDING OFFICIAL, THKSEFULL TIME INSPECTORS AND ONE SECRETARY. AT PRESENT TIME THE DEPARTMENT HAS ONE FULL TIME INSPECTOR.AND THREE PART TIME INSPECTORS. MAYOR GALLAGHER STATED THAT BECAUSE OF THE COST INVOLVED PART TIME PEOPLE WERE USED TO HELP SAVE ON THE BUDGET. MAYOR GALLAGHER GAVE A BREAKDOWN OF THE PROPOSED BUDGET. TOTAL BUDGET - $141,505.00. CHAIRMAN BALLOUGH MENTIONED THAT WE'RE LOOKING AT APPROXIMATELY $220,000.00. MAYOR GALLAGHER STATED THAT UNDER THE RECOMMENDATION OF THE CITY COUNCIL THE ADDITIONAL MONEY WOULD BE USED FOR AN ENGINEERING DEPARTMENT. THE COUNCIL FELT THIS.iISNEEDED BY THE CiTY AND THAT AT THE TIME MR. FRANCO WAS HIRED IT WAS THE INTENTION THAT HE WOULD EVENTUALLY MOVE INTO THAT POSITION. MAYOR GALLAGHER GAVE A BREAKDOWN OF THE ENGINEERING DEPARTMENT WHICH TOTALED $67,228.45. IN ADDITION, $4,000.00 WILL BE TAKEN OUT FOR LEGAL COUNCIL FOR P & Z AND ALSO MONEY ALOTED TO THE CITY CLERKS OFFICE TO HIRE NEEDED HELP. NO .FIGURE HAS BEEN SET FOR THIS. SEBASTIAN CONSTRUCTION BOARD - WORKSHOP MEETING - SEPTEMBER 23, 1985 CHAIRMAN BALLOUGH ASKED WHY LEGAL COUNCIL FOR P & Z? MAYOR GALLAGHER STATED THAT WITH THE GROWTH.OF THE CITY AND THE NEW LAWS ON THE BOOKS, LEGAL COUNCILWAS NEEDED. CHAIRMAN BALLOUGH ASKED IF ANYONEHAD.CONSIDERED THE ENGINEERING'DEPARTMENT SUSTAINING ITSELF AND NOT DEPEND ON THE BUILDING FEES? MAYOR GALLAGHER SAID THAT SOME CITIES HAVE REVIEWS DONE AND THAT THE FEES COULD COME FROM THERE. CHAIRMANBALLOUGH ASKED MR. FRANCO IF THREE FULL TIME INSPECTORS W~RE REALLY NEEDED? MR. FRANCO ANSWERED YES~ THAT TO DO A DRIVEWAY ELEVATION YOU NEEDED TWO MEN TO DO ITi AND THAT THERE WERE OTHER INSPECTIONS TO BE DONE ALSO. MAYOR GALLAGHER SAID THE PAST 11 MONTH OPERATING STATEMENT ($75,522.68) THE MAJORITY WAS DONE WITH THE USE OF PART TIME, TEMPORARY INSPECTORS AND BUILDING OFFICIAL AND THAT BECAUSE OF THE UNION, WE CAN NOT CONTINUE USING PART TIME, TEMPORARY PEOPLE. IT IS THE CITY'S OBLIGATION TO ADOPT A BALANCED BUDGET ON OR BEFORE ,SEPTEMBER 30, 1985. THE PRESENT BUILDING FEES HAVE BEEN ON THE BOOKS SINCE 1976. MAYOR GALLAGHER STATED THAT IF THE BUDGET WAS NOT ADOPTED, TAXES WOULD GO UP AND THE CITY WOULD HAVE TO WORK WITH LAST YEARS BUDGET. VICE CHAIRMAN CAREY STATED THAT WE HAD AN ENGINEERING DEPARTMENT AND ASKED WHERE THE FUNDS CAME FROM FOR THIS DEPARTMENT. MAYOR GALLAGHER SAID HE THOUGHT FROM THE GENERAL FUND. CHAIRMAN BALLOUGH ASKED THE MAYOR TO WHAT'.OTHERi-'AREAS_.OF.iTHE'CITY"THE. FUNDS ~ENERATED BY THE BUILDING DEPARTMENT WOULD GO. MAYOR GALLAGHER STATED THAT THE ELEVEN MONTHS ENDING ON AUGUST 31, 1985 OF THE FISCAL YEAR WE ARE IN RIGHT NOW, MONEY HAS GONE INTO THE BUILDING DEPARTMENT FROM OUTSIDE SOURCES RATHER THAN GOIN~GOUT OF THE DEPARTMENT. THEY HAVE EXCEEDED THEIR REVENUES BY ABOUT $3,000.00. THAT MONEY IS MADE BY GENERAL TAX MONEY FROM ANOTHER BUDGET. CHAIRMAN BALLOUGH ASKED IF THIS BUDGET WAS ADOPTED AND THERE WAS AN EXCESS IN FUNDS, WHERE WOULD THESE FUNDS GO? MAYOR GALLAGHER SAID IT WOULD GO INTO THE GENERAL FUND AND WOULD BE ALLOCATED INTO NEXT YEARS BUDGET. VICE CHAIRMAN CAREY ASKED MR. FRANCO HOW MANY INSPECTIONS ARE MADE.ONAN AVERAGE HOUSE. MR. FRANCO ANSWERED 12. CHAIRMAN BALLOUGH SUGGESTED THAT A LETTER BE WRITTEN TO THE CITY COUNCIL TO ACCEPT THE PROPOSED BUDGET AND THAT THE BOARD MAKE RECOMMENDATIONS FOR AMENDMENTS AT A LATER DATE. SEBASTIAN CONTRUCTION BOARD - WORKSHOP MEETING - SEPTEMBER 23, 1985 MR. ROBERT FITZMAURICE ADDRESSED THE BOARD STATING THAT HE WAS AGAINST THE INCREASE AND THAT HE HAD DONE SOME RESEARCH ON THE MATTER. HE READ TO THE BOARD FLORIDA STATUTE 166.222, RE: BUILDING CODE INSPECTION FEES. HE ALSO GAVE SOME STATISTICS ON THE NUMBER OF BUILDING PERMITS PULLED IN THE PAST. HE WAS OPPOSED TO THE HIRING OF ADDITIONAL INSPECTORS, EXTRA OFFICE SPACE, EXTRA FURNITURE, ETC. HE FELT THERE WAS NO NEED TO TRIPLE FEES AND THAT HE WOULD BE AT THE NEXT COUNCIL MEETING AND PROVIDE A BALANCED BUDGET THAT WOULD NOT INCLUDE ANY INCREASE IN THE BUILDING FEES FOR THE NEXT YEAR. CHAIRMAN BALLOUGH ASKED IF HIS BUDGET WOULD INCLUDE AN ENGINEERING DEPARTMENT. MR. FITZMAURICE STATED THAT HE HAD TAKEN ENOUGH FAT OUT OF THE BUDGET TO PROVIDE FOR AN "ENGINEERING DEPARTMENT. VICE CHAIRMAN CAREY ASKED MR. FITZMAURICE IF HE FELT THE BUILDING DEPARTMENT SHOULD BE SELF SUSTAINING TO WHICH THE ANSWER WAS YES.. MR. CHUCK NEUBERGER STATED THAT AN ENGINEERING DEPARTMENT WAS NEEDED~AND SINCE IT WOULD BE TAKING AWAY PROBABLY A THIRD OF THE WORK OF THE BUILDING DEPARTMENT,.THE BUILDING DEPARTMENT DID NOT NEED TO BE DOUBLED OR TRIPLED IN SIZE.NOR DOES IT NEED FOUR BUILDING INSPECTORS. EVEN FEES ARE NEEDED, NOT TRIPLING THE FEES. MR. HARVEY HOLGREN, RETIRED BUILDER AND ALSO BUILDING INSPECTOR IN THE STATE OF NEW YORK STATED THAT IT DOES NOT'TAKE TWO HOURS TO DO AN INSPECTION AND THAT WHAT IS NEEDED IS MORE OFFICE HELP NOT MORE HELP IN THE FIELD,.AND THAT THE ENGINEERING DEPARTMENT SHOULD BE SEPARATE FROM THE BUILDING DEPARTMENT. CHAIRMAN BALLOUGH SUGGESTED THAT THE BOARD WORK ON THE BUDGET TO COME UP WiTH SOMETHING FOR THE COUNCIL ON WEDNESDAY NIGHT OR RECOMMEND THE COUNCIL PASS THE BUDGET AND THEN REDUCE IT AT A LATER DATE. VICE CHAIRMAN CAREY FELT THE BOARD SHOULDN'T GIVE THE COUNCIL SOMETHING AND THEN TRY TO REDUCE IT. THE FEES SHOULD BE REVISED BUT IT CAN'T BE DONE IN A FEW DAYS. MR. LAMAN ASKED CHAIRMAN BALLOUGH HOW FAR FROM THE PROPOSED BUDGET WAS THE BOARD FROM GOING THROUGH IT AND COMING UP WITH A WORKING BUDGET. CHAIRMAN BALLOUGH STATED THAT ADDITIONAL INFORMATION WAS NEEDED AND THAT IT WAS AT LEAST A MONTH AWAY. COUNCILMAN VALLONE SUGGESTED THAT BECAUSE OF THE LATE HOUR THEBOARD HAVE NO RECOMMENDATION AT THIS TIME BUT HAVE RECOMMENDATIONS AT A LATER DATE OR GIVE A GENERAL OUTLINE TO THE COUNCIL. MR. FITZMAURICE STATED THAT HE HAD BEEN WORKING ON THE BUDGET FOR SOME TIME AND THAT HE WOULD GIVE THE BOARD A WORKSHEET OF WHAT HE HAD DONE. HE THEN GAVE A BREAKDOWN OF THE BUDGET HE DREW UP, THE TOTAL OF WHICH CAME TO $88,888.00. SEBASTIAN CONSTRUCTION BOARD - WORKSHOP MEETING - SEPTEMBER 23, 1985 MR. HOFFMAN STATED THAT HE FELT IT WAS NOT ~WE BOARDS JOB TO REWRITE A BUDGET WHICH CHAIRMAN BALLOUGH AGREED WITH. MR. LAMAN SUGGESTED THE BOARD TAKE 30 MINUTES WITH THE HELP OF MR. FITZMAURICE AND HIS SUGGESTED FIGURES AND POSSIBLY COME UP WITH SOMETHING. CHAIRMAN BALLOUGH ASKED FOR A 5 MINUTE RECESS. BOARD RECESSED AT 9:34 P.M. REOPENED AT 9:40 P.M. WITH ALL PRESENT. A DISCUSSION FOLLOWED IN REGARDS TO THE PROPOSED BUDGET AND THE BUDGET MR. FITZMAURICE HAD DRAWN UP. MOTION BY MR. TRIPP, SECONDED BY MR. DOMINIX THAT THE BOARD RECOMMEND TO THE CITY COUNCIL THAT THE ENGINEERING DEPARTMENT GENERATE THEIR OWN FEES AND NOT BE PART OF THE BUILDING DEPARTMENT. CARRIED. MOTION BY MR. DOMINIX, SECONDED BY MR. TRIPP TO REMOVE THAT PORTION FROM THE BUDGET (BUILDING DEPARTMENT) THAT REFERS TO P & Z. DISCUSSION: MR. TRIPP ASKED IF THAT PORTION OF THE BUDGET REFERRED TO LEGAL FEES TO WHICH THE ANSWER WAS YES. MR. DOMINIX STATED THAT P & Z DOES GENERATE THEIR OWN FEES AND SHOULD BE RESPONSIBLE FOR THEIR OPERATIONS. CARRIED. MOTION BY VZCE"CHAIRMAN CAREY, SECONDED By'MR. HOFFMAN TO TAKE B~DGET WORKED ON TO COUNCIL FOR ACCEPTANCE AND.THEN AT A LATER DATE THE BOARD WILL R~V!SE THE BUILDING PERMIT F~S AND TAKE. TO COUNCIL. ~ CARRIED. MOTION BY VICE CHAIRMAN CAREY, SECONDED BY MR. DOMINIX TO ADJOURN MEETING. CARRIED. MEETING ADJOURNED AT 11:00 P.M.