HomeMy WebLinkAboutC - 25-15-ITB - Citywide Tree Trimming and Removal Pre Bid Meeting PPTPRE BID MEETING
25-15-ITB
CITYWIDE TREE TRIMMING AND REMOVAL
April 22, 2025
AGENDA
•Schedule
•Questions
•Cone of Silence
•Administrative Review
•Technical Review
•Questions and Answers
SOLICITATION SCHEDULE
The schedule is tentative and subject to change.All changes to
the schedule will be issued via an addendum.
Event Date
Question Deadline Apr 25, 2025
Response Due May 8, 2025
Tentative Council Award May 28, 2025
SOLICITATION QUESTIONS
•All questions must be submitted in writing to the Procurement
Division.
•All questions,modifications to the solicitation specifications,
or changes in the solicitation due date will be addressed by
an addendum posted on VendorLink.
CONE OF SILENCE
•City council members and city staff,except the procurement
representative,shall not be contacted regarding this bid.
•The no-contact period shall commence on the initial date of
the advertisement (4/10/25)and continue through and
include the date the city council decides to approve or reject
the award (tentatively scheduled for 5/28/2025).
•Failure to comply with this requirement may be grounds for
disqualification.
ADMINISTRATIVE REVIEW
•Bid Submittal
•All submittals are due electronically via VendorLink.
•The link to register to receive solicitations is below:
•Https://www.myvendorlink.com/external/home
•Submittals sent by mail,facsimile,electronic mail,
telephone,or any other means will not be accepted.
ADMINISTRATIVE REVIEW
•Authorized Signature
•Each bid submittal must include the signature of an
officer or employee with the authority to bind the
contractor in the space(s)provided.
•If the individual is not listed on Sunbiz.org as an
approved signatory for the Corporation,a
Corporate Resolution shall be provided.
TECHNICAL REVIEW
•Contractor shall provide tree trimming,pruning,
removal,stump grinding,and stump removal services
at various locations within the City as needed.
•NOTE:Most of the work will be tree trimming and
tree removal from canals and ditches.
TECHNICAL REVIEW
TREE TRIMMING SPECIFICATIONS
CANAL AND DITCH TREE TRIMMING
•This work consists of removing fallen trees,drifting
logs,and overgrown vegetation on an as-needed
basis within canals and ditches throughout the City of
Sebastian.
TECHNICAL REVIEW
Special Requirements:
•The Contractor’s employees are expected to obey all
traffic regulations and have at least one (1) employee
on-site with Intermediate Maintenance of Traffic Course
(M.O.T.) training per FDOT.
•The contractor will be called to do work in areas not
accessible via paved roadways. A four-wheel-drive
vehicle, barge, or boat may be required.
TECHNICAL REVIEW
CONTRACTOR MINIMUM QUALIFICATIONS
•At least 3 (three) years of verifiable experience.
•A minimum of one (1) staff member who is Certified
Intermediate M.O.T. per Section 2.4.6.
•A minimum of one (1) arborist who is certified by the Tree
Care Industry Association (TCIA) or the International
Society of Arboriculture (ISA).
TECHNICAL REVIEW
CONTRACTOR MINIMUM QUALIFICATIONS
•Contractor or subcontractor must possess a Florida aquatic pesticide
license and Florida right -of-way pesticide license from the Florida
Department of Agriculture and Consumer Services and have the ability
to identify invasive plant species on the Florida Exotic Plant County
Category I and Category II plant lists.
•A minimum of one (1) crew with sufficient crew composition and size to
meet all safety standards
MINIMUM EQUIPMENT
Equipment Quantity
Chipper with truck 2
Log or dump truck 2
Deep cut stump grinder 1
Portable stump grinder 1
Bucket truck 2
4-Wheel drive vehicle 1
Boat or barge to access canals 1
ANY QUESTIONS?
The following is the only person who should be contacted
regarding this solicitation.
Jessica Graham
Procurement Manager
772-388-8231
procurement@cityofsebastian.org