HomeMy WebLinkAboutC - 25-18-ITB - Citywide Pavement Maintenance and Rehabilitative Services Pre-Bid PowerPointPre-Bid Meeting
25-18-ITB
CITYWIDE PAVEMENT MAINTENANCE AND
REHABILITATIVE SERVICES
July 22, 2025
Agenda
Cone of Silence
Schedule
Questions
Authorized Signer
Bid Bond/Bonding
Capacity
Liquidated
Damages
Insurance
Bid Documents
Required Forms
Bid Submittal
Minimum
Qualifications
Scope of Work
Cone Of Silence
The no-contact period began on July 10,2025,
and will continue until the city council decides to
approve or reject the award (tentatively
scheduled for September 10,2025).
Failure to comply with this requirement may be
grounds for disqualification.
Address all comments,concerns,or questions
to the Procurement Division.DO NOT contact
city Staff or Council Members.
Schedule
Event Date
Question Deadline July 29, 2025
Response Due August 14, 2025
Tentative Council Award September 10,2025
The schedule is tentative and subject to change.
Questions
All questions must be submitted in writing to
the Procurement Division.
All questions and modifications to the
solicitation will be addressed by an
addendum and posted on VendorLink.
Authorized Signer
Each bid submittal must include the
signature of an officer or employee having
the authority to bind the contractor.
A Corporate Resolution is provided for
corporations,if needed.
If a corporate resolution is not provided with
the bid submittal,the bid submittal may be
marked non-responsive.
Bid Bond
Five percent (5%)of the total bid amount.
See Section 11 for the Bid Bond form.
Electronic bid security shall be submitted
with the bid package.
A contractor may file an alternative form of
security in cash,a money order,a certified
check,or a cashier’s check.
Performance Bond
A Performance and Payment Bond of
$1,000,000.00 is required.
The bond must be renewed on or before
October 1 of each subsequent year of the
agreement for $1,000,000.00
At any given time,the City may require the
Contractor to provide a Bond Rider or a
separate Bond for a specific project.
Bonding Capacity
Bidders shall submit the Bonding Capacity
Certification Letter.
The letter shall be notarized and issued by a
surety company licensed and holding a
current certificate to conduct business in
Florida.
See Section 11 for the Bonding Capacity
form.
Liquidated Damages
The Contractor hereby agrees,as part
consideration for awarding the Agreement,
to pay the City the sum of Five Hundred
Dollars ($500.00),for each and every
calendar day that the Contractor shall be in
default after the time stipulated in the
agreement and/or the individual purchase
orders for completing the Work.
Insurance
Commercial General Liability:
Per Occurrence:$1,000,000
General Aggregate:$2,000,000
Business Automobile:
Bodily Injury and Property Damage:
Combined Single Limit (each Accident):
$1,000,000.00
Workers'Compensation
State Worker’s Compensation:Statutory
Employer’s Liability:
$1,000,000.00 Each Accident
$1,000,000.00 Disease,Policy Limit
$1,000,000.00 Disease,Each Employee
Bid Documents
5 documents were uploaded to
VendorLink.
Before submitting your bid,
ensure you have received,
downloaded,and reviewed ALL
solicitation documents.
Document List:
25-18-ITB -Citywide Pavement Maintenance and
Rehabilitative Services (Solicitation)
Attachment A -Contract Provisions for Non-Federal
Entity Contracts Under Federal Awards
Attachment B -FY 2025-26 FDOT Standard
Specifications Section 334
Attachment C -Electronic Price Sheet
Attachment D -Sample Contract
Required Forms
Required Form List Continued:
Certification Regarding Debarment And Suspension
Certification Regarding Scrutinized Companies
Appendix A,44 C.F.R.Part 18 –Certification Regarding
Lobbying
Contracting With Entities Of Foreign Countries Of Concern
Prohibited Affidavit
Reference List
Subcontractor List
Addenda Acknowledgement
Bid Price Form Instructions
Electronic Bid Price Form
Bid Bond
Bonding Capacity Letter
Bid Submittal
All submittals are due electronically via
VendorLink.
Bidders may access VendorLink via the link
below:
https://www.myvendorlink.com/external/home
Submittals sent by mail, facsimile,
electronic mail, telephone, or other means
will not be accepted.
Minimum Qualifications
The Prime Bidder must meet the minimum experience
requirements in Section 2.32.The Prime Bidder SHALL
NOT use a subcontractor to meet the minimum
qualifications listed in Section 2.32.
Bidder must possess five (5)years of experience providing
Pavement Maintenance and Rehabilitation Services.
Bidders must submit a minimum of five (5)Cape Seal
project references from a City or County in the State of
Florida that have been completed within the past three (3)
years.
Minimum Qualifications
Bidders must submit a minimum of five (5)In-Place
Recycling-Reconstruction (with emulsion and cement blend
stabilization)project references from a City or County in the
State of Florida,that have been completed within the past
two (2)years.
Bidder must submit previous use documentation and test
data conclusively demonstrating that;the TiO2 Enhanced
Asphalt Rejuvenating Agent has been used successfully for
a period of two years by government agencies such as
state,City and municipal governments,etc.
Minimum Qualifications
Florida Law and Rules of the State of Florida,Department
of Transportation,require Contractors to be prequalified
with the Department in order to bid for the performance of
road,bridge,or public transportation construction contracts
greater than $250,000.00.
All contractors and subcontractors shall be FDOT
prequalified in the work classes of drainage,flexible
paving,grading,and hot plant–mixed bituminous
courses.
Scope of Work
Contractor shall provide pavement and asphalt
maintenance/rehabilitation,and striping/pavement
marking on an as-needed basis.
The services include,but may not be limited to:
milling
resurfacing
pavement preservation (asphalt rejuvenation)
full-depth reclamation
micro-surfacing
crack sealing
paint and thermoplastic striping/pavement markings
QUESTIONS?
The following is the only person who should be
contacted regarding this solicitation.
Jessica Graham
Procurement Manager
772-388-8231
procurement@cityofsebastian.org