HomeMy WebLinkAbout02-09-2026 BAC Agenda
SEBASTIAN BUDGET REVIEW ADVISORY COMMITTEE
AGENDA
6:00 P.M. MONDAY – FEBRUARY 9, 2026
CITY HALL
1225 MAIN STREET
a. Call to Order
b. Pledge of Allegiance
c. Roll Call
d. Introduction of Members (Name and Appointee)
• Harry Hall Mayor Jones
• Bill Flynn Council Member Matthews
• Grace Reed Vice Mayor McPartlan
• Bill Middleton Council Member Nunn
• Larry Napier Council Member Dodd
• Scott Baker At-large Member by Vote of City Council
• Roy Garton Alternate Member by Vote of City Council
• Susan Jacob Alternate Member by Vote of City Council
e. Selection of Chairperson
f. Selection of Vice-Chairperson
g. Approval of Minutes: Meeting of August 4, 2025
h. Review Budget Calendar for FY2025-26
i. Review and Approval of FY 2025 4th Quarter Financial Report (CIP Only)
j. Review and Approval of FY 2025 4th Quarter Budget Amendment Report
k. Review and Approval of FY 2026 1st Quarter Financial Report
l. Review and Approval of FY 2026 1st Quarter Budget Amendment Report
m. Announce Next Meeting Date of May 4, 2026
n. Adjourn
Agenda Attachments:
• Minutes for Meeting of August 4, 2025
• Budget Calendar for FY2025-26
• FY 2025 4th Quarter Financial Report (CIP Only)
• FY 2025 4th Quarter Budget Amendment Report
• FY 2026 1st Quarter Financial Report
• FY 2026 1st Quarter Budget Amendment Report
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE
PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL IS TO BE
HEARS. (F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMODATION FOR
THIS MEETING SHOULD CONTACT THE CITY’S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS
MEETING.
ZOOM INFORMATION
Budget Review Advisory Committee
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Description Meeting of the City of Sebastian's Budget Review Advisory Committee
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SEBASTIAN BUDGET REVIEW ADVISORY COMMITTEE
MINUTES
6:00 PM MONDAY – AUGUST 4 , 2025
CITY HALL
1225 MAIN STREET
A. Chair Hall called the Citizens Budget Advisory Committee meeting to order at 6:00 p.m.
B. The Pledge of Allegiance was recited by all.
C. Roll Call
Mr. McGinn-via Zoom
Mr. Baker
Mr. Garton
Chair Hall
Mr. Napier
Absent
Ms. Jacob
Mr. Middleton
Mr. Hoffman
Ms. Reed-Excused
Also Present
Brian Benton , City Manager
Brian Stewar t, Finance Director/C F O
Bridget Eakins , Recording Secretary
Cynthia Watson, Human Resources Director
D. Approval of Minutes: Meeting of July 21, 2025
A motion to approve the m inutes as presented from July 21 st, 2025 was made by Mr. Baker, seconded
by Mr. Garton, and approved unanimously via voice vote.
E. Review of FY2025 3rd Quarter Financial Reports
Chair Hall opened the floor for discussion. Mr. Baker commented that the big picture looked good, and
Mr. Napier expressed his approval of the report and the recent changes. With no further discussion, Mr.
Napier moved to approve the report, and Mr. Baker seconded the motion. The motion passed
unanimously via voice vote.
F. Review of FY2025 3rd Quarter Budget Amendment Report
Chair Hall and Mr. Napier both stated they had reviewed the report and found it to be in a more readable
format. Mr. Napier moved to approve the report, and Mr. Baker seconded the motion. The motion
passed unanimously via voice vote.
Mr. Napier then inquired about the Governor's DOGE committee. The City Manager assured the
committee that the city had no concerns about a review and had already submitted all requested
information. Mr. McGinn, via Zoom, asked for updates since the last me eting. The City Manager stated
BUDGET REVIEW ADVISORY COMMITTEE PAGE 2
MINUTES OF REGULAR MEETING
AUGUST 4, 2025
that the council had agreed with the recommended millage rate, but the city was still in negotiations
with the police and supervisors' union s and was waiting on final insurance quotes.
Mr. Garton asked for an update on the Brightline railroad project and whether the city was being
reimbursed for police presence. The City Manager confirmed that all security and road closure costs
were included in Brightline's scope of work. He noted that the Barber Street crossing repairs were
underway and that the Schuman crossing date had been pushed back until November.
Mr. Baker asked about the new pension plan for non -salary workers, specifically a five -year vesting
period. The City Manager explained that employees retiring in less than five years could opt into the
401(a) Mission Square account instead of the pension p lan. When Mr. Baker asked the Finance Director
if Mission Square offered an annuity option, he replied that they were unsure.
Chair Hall concluded the discussion by expressing his satisfaction with the budget process and the
funding for union negotiations.
G. Next Meeting Date -
The City Manager explained that another meeting would only be necessary if a drastic budget change
was required and would likely be scheduled for the first Monday in September. Otherwise, the next
meeting would likely be in November. The committee agreed to schedule the next meeting as needed.
H. Ajourn
Being no further business, Chair Hall adjourned the Citizens Budget Review Advisory Board at 6:18 p.m.
By: ________________________
Harry Hall, Chair
CITY OF SEBASTIAN - FISCAL YEAR 2026-2027 BUDGET CALENDAR
DATE DAY EVENT
01/28/26 Wednesday City Council @6:00pm - Approve Budget Calendar.
02/09/26 Monday Budget Review Advisory Meeting @ 6:00pm – Organizational Meeting/1st Qtr Budget
02/25/26 Wednesday City Council @6:00pm – Approve 1st Quarter Budget Report.
02/26/26 Thursday Departments Receive Forms and Instructions for Capital Improvement Program.
03/13/26 Friday Departments Submit Capital Improvement Program Request to Finance Dept.
04/10/26 Friday Departments Receive Forms and Instructions on Operating Budget Preparation.
05/04/26 Monday Budget Review Advisory Board @ 6:00pm – Review 2nd Quarter Budget Report.
05/01/26 Friday Departments Submit Operating Budget Request to Finance Dept.
05/13/26 Wednesday City Council @6:00pm – Approve 2nd Quarter Budget Report.
05/29/26 Friday Estimate of Property Values Received from Property Appraiser.
06/12/26 Friday Complete Review of Department Request and Balancing of CIP and Draft Budgets.
06/26/26 Friday DR-420 Certified Property Values Received from Property Appraiser.
07/08/26 Wednesday City Council and Budget Review Advisory Board Provided Recommended CIP and
Operating Budget documents.
7/13/26 Monday Parks and Recreation Board @ 6:00pm- Review of Recreation Impact Fee Uses in CIP
07/15/26 Wednesday City Council Budget Workshop @ 9:00am – Budget Review with Departments
07/16/26 Thursday City Council Budget Workshop @ 9:00am – Budget Review with Departments
07/20/26 Monday Budget Review Advisory Board @6:00pm – Presentation of Draft CIP and Operating
Budget and Consider Proposed Millage to be Recommended to City Council.
07/22/26 Wednesday City Council @6:00pm – Receive Budget Review Advisory Board Recommendation
and Approve Proposed Millage.
07/23/26 Thursday Send DR-420 Proposed Millage Form to Property Appraiser.
08/03/26 Monday Budget Review Advisory Board @6:00pm – Review 3rd Quarter Budget Report.
08/26/26 Wednesday City Council @6:00pm – Approve 3rd Quarter Budget Report.
09/03/26 Thursday Anticipated Final Adoption of School Board Budget.
09/09/26 Wednesday First Public Hearing on County Budget.
09/14/26 Monday City Council @6:00pm – Special Meeting for First Public Hearing on the Millage and
Budget - Approval of Capital Improvement Program – Approval of Financial Policies.
09/16/26 Wednesday Final Public Hearing on County Budget.
09/20/26 Sunday Advertise the Tentative Millage and Proposed Budget Final Public Hearing.
09/23/26 Wednesday CRA/City Council Meeting @6:00pm – Approval of Community Redevelopment
Agency Budget - Public Hearing on Final Millage and Final Budget.
09/25/26 Thursday Send Resolution Adopting Final Millage to Property Appraiser.
• NOTE Budget Workshops With Department Heads :
9:00am on 7/15/26 – Stormwater, Roads, Fleet, Golf, MIS, City Clerk, City Attorney, and City Manager
9:00am on 7/16/26 – Police, Building, Airport, Parks, Facilities, Cemetery, HR, Finance, and Community
Development/CRA
Current Prior
Project Budget Share Project Year Year Expenditures Percent Funds
Number Description Budget Sources (in Thousands of $)Budget Expenditures Expenditures To Date Expended Encumbrances Remaining
FY2020
A2007 CDBG Grant Program CDBG 748.4 748,443 59,603 549,158 608,761 81.34%-139,683
748,443$59,603$549,158$608,761$81.34%-$139,683$
FY2022
A2220 Working Waterfront- Submerged Land Lease CRA 50 50,000 -8,550 8,550 17.10%-41,450
A2261 Concha Dam Replacement DST 367 367,205 62,307 -62,307 16.97%4,898 300,000
A2264 Gardenia Ditch ARPA/DST 688/308.7 996,728 1,360 10,016 11,376 1.14%985,351 1
A2265 Schumann Drive Box Culvert ARPA/DST/SW 44/18.6/18.6 81,370 37,250 7,596 44,846 55.11%36,524 -
1,495,303$100,917$26,162$127,079$8.50%1,026,773$341,451$
FY2023
A2320 Swing/Bench Park CRA 59 59,300$14,747$14,390$29,137$49.13%-$30,163$
A2324 Riverview Area Improvements DST 74 73,591$5,250$46,895$52,145$70.86%20,005$1,441$
A2364 Stonecrop Drainage Improvements FEMA/DST 2,293/746 3,038,287$2,318,907$205,884$2,524,791$83.10%438,762$74,735$
3,171,178$2,338,904$267,169$2,606,073$82.18%458,767$106,339$
FY2024
A2423 Working Waterfront Expansion FIND/CRA 60 / 60 120,000$65,552$38,174$103,726$86.44%16,274$-$
A2425 N County Marine Law Enforcement Facility FIND/DON 50 / 50 100,000$-$-$-$0.00%-$100,000$
A2426 Grant Admin - N County Marine Law Enf Facility DON/GF 10.4 / 39.7 50,120$24,070$8,925$32,995$65.83%17,125$-$
A2427 Riverview Park Improvements FIND/DST 50/1500 1,600,000$-$-$-$0.00%-$1,600,000$
A2436 Cemetery Building CTF 75.4 75,410$34,661$-$34,661$45.96%40,749$-$
A2467 Majestic & Montrose Drainage DST 133.2 145,744$111,403$-$111,403$76.44%-$34,341$
2,091,274$235,686$47,099$282,785$13.52%74,148$1,734,341$
FY2025
A2505 PD Vehicles & Equipment DST 297 296,996$278,450$-$278,450$93.76%15,467$3,079$
A2508 Hurricane Milton FEMA 0 -$315,395$-$315,395$100.00%-$(315,395)$
A2511 Stan Mayfield WW Restoration Phase 1 FIND/GF/CRA 100/50/50 200,000$-$-$-$0.00%-$200,000$
A2514 Opiod Settlement DON 4.9 4,881$-$-$-$0.00%-$4,881$
A2515 Parks Special Events-Walmart Spark DON 4.8 4,727$262$-$262$5.55%-$4,465$
A2516 Tyler COA Redesign GF 24 24,000$12,000$-$12,000$50.00%12,000$-$
A2517 Tree Canopy Survey FDACS/GF 50/12.5 62,500$-$-$-$0.00%-$62,500$
A2518 Filbert St Park Exotic Removal FDACS 15.1 15,094$-$-$-$0.00%-$15,094$
A2524 Main Street Shoreline Stabliization FIND/CRA 50/50 100,000$93,995$-$93,995$94.00%-$6,005$
A2526 Working Waterfront Expansion FIND/CRA 250/250 500,000$-$-$-$0.00%-$500,000$
A2550 Design Terminal Apron Expansion FAA/FDOT/DST 198.4/5.8/5.8 209,884$56,656$-$56,656$26.99%149,670$3,558$
A2551 Construct Taxiway Golf FDOT/DST 790.1/197.5 987,600$6,197$-$6,197$0.63%201,754$779,648$
A2553 Airport Gate Security System FDOT/AP 28/7 35,000$-$-$-$0.00%-$35,000$
A2554 Design Runway 10/28 Repairs FAA/AP 74.1/5.4 79,500$8,710$-$8,710$10.96%66,790$4,000$
A2560 Sliplining SW 182 182,000$143,834$-$143,834$79.03%-$38,166$
A2564 Canal Study DST 95 95,000$2,500$-$2,500$2.63%-$92,500$
A2565 Schumann Drive Box Culvert DST 750 750,000$-$-$-$0.00%-$750,000$
A2566 Stonecrop Upstream Drainage FEMA/DST 915/305 1,220,000$41,588$-$41,588$3.41%134,370$1,044,042$
A2567 CRA Sewer Service/IRC Interlocal GF 100 100,000$-$-$-$0.00%-$100,000$
A2568 Adaptation Plan FDEP 55 55,000$30,675$-$30,675$55.77%24,325$-$
4,922,182$990,262$-$990,262$20.12%604,376$3,327,544$
GRAND TOTAL 12,428,380$3,725,371$889,588$4,614,959$37.13%2,164,064$5,649,357$
CITY OF SEBASTIAN
CAPITAL PROJECT STATUS REPORT AS OF SEPT 30, 2025
EXHIBIT “A” OF RESOLUTION R-26-06
SUMMARY OF BUDGET CHANGES
FOR THE QUARTER ENDED September 30, 2025
ADJUSTMENTS AFFECTING FUND BALANCES / RESERVES:
Fund Gen Fund
Dept Project Account Prior Budget Budget
Adjustment Amended Budget Entry Date Council Approval
Date Reason for Adjustment
Gen Fund Tree Canopy Survey Appropriation from General Fund Reserves ($694,870)$15,736 ($679,134)10/13/2025 Pending Establish New Project
Cap Proj FDACS Grant $0 ($50,000)($50,000)
Cap Proj Other Contractual Services $0 $62,500 $62,500
Gen Fund Police Appropriation from General Fund Reserves (R&R)($683,570)($11,300)($694,870)9/17/2025 Pending Repair City Hall transfer switch
Gen Fund Police R & M - Operating Equipment $3,700 $11,300 $15,000
DST Runway 05-23 Rehab Appropriation from DST Reserves ($4,929,694)$24,076 ($4,905,618)9/10/2025 Pending Adjustments to close out project
Airport Projects FAA Grant Revenue ($3,329,990)$464,018 ($2,865,972)
Airport Projects FDOT Grant ($185,000)$27,482 ($157,518)
Airport Projects Infrastructure $3,770,218 ($515,576)$3,254,642
Cap Proj PD Patrol Boat Find Grant Revenue ($125,000)$15,500 ($109,500)9/9/2025 Pending Adjustments to close out project
Cap Proj Vehicles & Equipment $234,504 ($15,504)$219,000
DST Appropriation from DST Reserves ($4,929,698)$4 ($4,929,694)
Cap Proj PD Veh & Body Cams Equipment Leases $101,559 ($4,062)$97,497 9/9/2025 Pending Adjustments to close out project
DST Appropriation from DST Reserves ($4,933,760)$4,062 ($4,929,698)
Cap Proj Sustainable Sebastian Departmental Supplies $10,000 ($9,483)$517 9/9/2025 Pending Adjustments to close out project
Gen Fund Appropriation from General Fund Reserves ($693,053)$9,483 ($683,570)
Airport Projects Design Runway 10/28 Repairs FAA Grant Revenue $0 ($74,100)($74,100)8/20/2025 7/23/2025 Establish New Project
Airport Projects Infrastructure $0 $79,500 $79,500
Airport Fund Appropriation from Airport Reserves ($43,356)($5,400)($48,756)
SW Utility Fund R&M - Vehicles $24,000 $4,168 $28,168 7/22/2025 Pending Utlize R&R funds to repair SW-604
Gen Fund Appropriation from General Fund Reserves (R&R)($688,885)($4,168)($693,053)
Airport Projects Square Hangers Construction FDOT Grant Revenue ($1,256,000)$45,161 ($1,210,839)7/21/2025 Pending Adjustments to close out project
Airport Projects Buildings Exp $1,605,895 ($92,346)$1,513,549
DST Appropriation from DST Reserves ($4,981,981)$47,185 ($4,934,796)
Airport Projects AWOS System FDOT Grant Revenue ($102,840)$800 ($102,040)7/21/2025 Pending Adjustments to close out project
Airport Projects Vehicles & Equipment $128,550 ($1,000)$127,550
DST Appropriation from DST Reserves ($4,981,981)$200 ($4,981,781)
Airport Projects Design Taxiway Golf FDOT Grant Revenue ($172,400)$3,344 ($169,056)7/21/2025 Pending Adjustments to close out project
Airport Projects Infrastructure $215,500 ($4,180)$211,320
DST Appropriation from DST Reserves ($4,981,981)$836 ($4,981,145)
Airport Projects Protective Netting FDOT Grant Revenue ($60,000)$27,594 ($32,406)7/21/2025 Pending Adjustments to close out project
Airport Projects Improvements Other than Buildings $75,000 ($34,493)$40,507
Airport Fund Appropriation from Airport Reserves ($50,255)$6,899 ($43,356)
Cap Imprv WW Dock Dry Line Find Grant Revenue ($25,000)$6,750 ($18,250)7/21/2025 Pending Adjustments to close out project
Cap Imprv Vehicles & Equipment $50,000 ($13,500)$36,500
Riverfront Appropriation from RD Reserves ($462,693)$6,750 ($455,943)
Gen Fund Vehicles & Equipment $48,190 $13,249 $61,439 7/18/2025 Pending Replace Speed Trailer no longer usable
Gen Fund Appropriation from General Fund Reserves (R&R)($675,636)($13,249)($688,885)
SW Improv Purchase Trailer Vehicles & Equipment $0 $7,119 $7,119 7/9/2025 Pending Purchase Trailer for Stormwater
DST Appropriation from DST Reserves ($4,974,862)($7,119)($4,981,981)
Cap Imprv Main St Ramp Dredging Fish & Wildlife Grant Revenue ($50,000)$50,000 $0 12/12/2025 Pending Adjustments to close out project
Cap Imprv Infrastructure $100,000 ($100,000)$0
Riverfront Appropriation from RD Reserves ($444,621)$50,000 ($394,621)
Cap Imprv Riverview Park Renovations Find Grant Revenue $0 ($50,000)($50,000)12/12/2025 Pending Adjustments to close out project
Cap Imprv Contractual Services $25,000 $100,000 $125,000
Riverfront Appropriation from RD Reserves ($444,621)($50,000)($494,621)
Cap Proj Citywide Computers Computer Supplies $8,085 $1,426 $9,511 12/2/2025 Pending Adjustments to close out project
Cap Proj Vehicles & Equipment $29,915 ($1,437)$28,478
DST Appropriation from DST Reserves ($4,667,070)$11 ($4,667,059)
Cap Proj COStv Equipment Computer Supplies $5,742 ($25)$5,717 12/2/2025 Pending Adjustments to close out project
DST Appropriation from DST Reserves ($4,667,070)$25 ($4,667,045)
Cap Proj Network Infrastructure Contractual Services $0 $1,092 $1,092 12/2/2025 Pending Adjustments to close out project
Cap Proj Computer Supplies $40,000 $7,057 $47,057
Cap Proj Vehicles & Equipment $5,000 ($2,105)$2,895
DST Appropriation from DST Reserves ($4,667,070)($6,044)($4,673,114)
Cap Proj Security Cameras Computer Supplies $5,000 $3,146 $8,146 12/2/2025 Pending Adjustments to close out project
Cap Proj Vehicles & Equipment $22,762 ($12,938)$9,824
DST Appropriation from DST Reserves ($4,667,070)$9,792 ($4,657,278)
Cap Proj CAD/RMS System R & M Office Equipment $10,000 ($10,000)$0 12/2/2025 Pending Adjustments to close out project
DST Appropriation from DST Reserves ($4,997,070)$10,000 ($4,987,070)
Cap Imprv Riverview Park Master Plan Contractual Services $62,700 $1,208 $63,908 12/1/2025 Pending Adjustments to close out project
Gen Fund Appropriation from GF Reserves ($709,134)$1,208 ($707,926)
Cap Imprv Park Improvements Contractual Services $0 $2,485 $2,485 12/1/2025 Pending Adjustments to close out project
Cap Imprv Improvements Other than Buildings $5,257 ($3,065)$2,192
Rec Impact Fee Appropriation from Rec Impact Fee Reserves $60,000 $580 $60,580
Cap Imprv CRA Maintenance Equipment Small Tools & Equipment $0 $3,680 $3,680 12/1/2025 Pending Adjustments to close out project
Cap Imprv Vehicles & Equipment $123,500 ($15,002)$108,498
Riverfront Appropriation from RD Reserves ($455,943)$11,322 ($444,621)
Transp Projects Street Preservation/Repaving Streets/Roads $1,579,739 ($431,662)$1,148,077 12/1/2025 Pending Adjustments to close out project
Local Option Gas Tax Appropriations from LOGT Reserves ($815,518)$431,662 ($383,856)
Transp Projects Street Reconstruction Streets/Roads $2,625,143 ($233,103)$2,392,040 12/1/2025 Pending Adjustments to close out project
DST Appropriations from DST Reserves ($4,900,173)$233,103 ($4,667,070)
Gen Fund City Attorney Contractual Services $30,000 $30,000 $60,000 10/31/2025 3/26/2025 Utilize GF Reserves for outside counsel
Gen Fund City Attorney Appropriation from GF Reserves ($679,134)($30,000)($709,134)
R & R Fund Balance (Used)($28,717)
Unreserved Fund Balance Increased (Decrease)$764,371
Net Increase (Decrease) to Reserves/Fund Balance:$735,654
Note: The Appropriation from Reserves account is a reduction of the Reserves/Fund Balance accounts.
ADJUSTMENTS NOT AFFECTING FUND BALANCES / RESERVES
(SIGNIFICANT LINE ITEM ADJUSTMENTS WITHIN FUNDS)
Fund Gen Fund
Dept Project Account Prior Budget Budget
Adjustment Amended Budget Entry Date Manager Approval
Date Reason for Adjustment
Cap Proj Community Center Upgrades R & M - Buildings $32,000 ($22,736)$9,264 Adjustments to close out project
Cap Proj R & M - Grounds Maintenance $500 ($500)$0
Cap Proj Buildings $5,000 ($5,000)$0
Cap Proj Memorials & Park Beautification Contributions & Donations ($1,845)($482)($2,327)10/16/2025 10/20/2025 Ongoing Project Adjustments for Contributions
Cap Proj Memorial Brick Exp $1,845 ($432)$1,413 and Donations Received
Cap Proj Dept Supplies $0 $4,142 $4,142
Cap Proj Membership & Prof Dues $0 $2,499 $2,499
Cap Imprv Parks Special Events Contributions & Donations ($7,500)($227)($7,727)
Cap Imprv Special Events Exp $7,500 $227 $7,727
Gen Fund Police Special Events Exp $15,000 ($5,645)$9,355
Gen Fund Police Books & Publications $100 ($82)$18
Stormwater Salaries & Wages $800,850 ($30,000)$770,850 9/17/2025 9/17/2025 Reclass Expenditures to cover equipment repairs
Stormwater R & M Operating Equipment $64,160 $30,000 $94,160
Gen Fund COA Redesign Other Contract Services $36,974 ($24,000)$12,974 9/10/2025 9/10/2025 Reclass Exp for Chart of Accounts Redesign
Cap Proj Other Contract Services $0 $24,000 $24,000
Airport Projects Design Terminal Apron Expansion FAA Grant Revenue ($218,500)$20,116 ($198,384)9/9/2025 9/9/2025 Adjust FAA Revenue to align with Project
Airport Projects Professional Services $230,000 ($20,116)$209,884
Gen Fund Police Police Pension State Shared Revenue $0 ($338,304)($338,304)8/26/2025 8/26/2025 2024 Calendar Year State Premium Tax Distribution
Gen Fund Police Chapter 185 Pension Expense $0 $338,304 $338,304
Cap Proj Walmart Sparks Grant Contributions & Donations $0 ($4,727)($4,727)7/17/2025 7/17/2025 Establish New Project
Cap Proj Special Events Exp $0 $4,727 $4,727
Cap Imprv Filbert St Park Exotic Removal FDACS Grant Revenue $0 ($15,094)($15,094)10/27/2025 10/27/2025 Establish New Project
Cap Imprv R & M Grounds Maintenance $0 $15,094 $15,094
City of Sebastian QUARTERLY FINANCIAL REPORT
FY26 Quarter 1, Ending 12/31/2025
REVENUES:
FY 26 FY 26 FY 26 FY25 FY 26 % through Estimated Amount
Original Budget Amended Prior Fiscal Year Current Fiscal Year Amount over % Increase Fiscal Year % of Over (Under)
Budget Amendments Budget YTD Actual YTD Actual (Under)(Decrease)(Oct - Dec)Budget Budget
Governmental and Proprietary Funds:
Ad Valorem Tax 8,393,178.00 - 8,393,178.00 6,128,473.14 7,206,574.19 1,078,101.05 18%25%86%5,108,279.69
Local Half-Cent Sales Tax 2,555,300.00 - 2,555,300.00 188,882.83 183,528.71 (5,354.12) -3%*25%7%(455,296.29)
Local Option Gas Tax 709,020.00 - 709,020.00 65,948.88 66,499.17 550.29 1%*25%9%(110,755.83)
Discretionary Sales Tax 5,322,700.00 - 5,322,700.00 316,439.09 293,786.63 (22,652.46) -7%*25%6%(1,036,888.37)
Franchise Fees & Utility Service Taxes 5,450,300.00 - 5,450,300.00 806,952.10 916,376.03 109,423.93 14%25%17%(446,198.97)
Solid Waste Collection Fees 2,383,360.00 - 2,383,360.00 1,993,748.34 2,045,214.85 51,466.51 3%25%86%1,449,374.85
Stormwater Utility Fee 2,756,060.00 - 2,756,060.00 2,317,837.54 2,336,569.97 18,732.43 1%25%85%1,647,554.97
Golf Fees & Sales 2,017,180.00 - 2,017,180.00 604,192.93 662,506.89 58,313.96 10%25%33%158,211.89
Airport Fund Operating Revenues 861,315.00 - 861,315.00 203,032.30 239,596.86 36,564.56 18%25%28%24,268.11
Other Taxes, Permits & Fees 1,180,120.00 - 1,180,120.00 257,996.03 279,680.56 21,684.53 8%25%24%(15,349.44)
Grants & Other Intergovernmental Rev 8,487,749.00 1,022,900.00 9,510,649.00 796,076.88 3,365,756.78 2,569,679.90 323%25%35%1,243,819.53
Misc & Other income 2,285,617.00 60,830.00 2,346,447.00 706,725.85 523,009.65 (183,716.20) -26%25%22%(63,602.10)
Total Revenues 42,401,899.00 1,083,730.00 43,485,629.00 14,386,305.91 18,119,100.29 3,732,794.38 26%25%42%7,247,693.04
*Gas & Sales Taxes collections have a 2 month delay
Comparison to Prior Yr Actual Comparison to Budget
-
1,000,000.00
2,000,000.00
3,000,000.00
4,000,000.00
5,000,000.00
6,000,000.00
7,000,000.00
8,000,000.00
9,000,000.00
10,000,000.00
Governmental and Proprietary Revenues
FY25 Amended Budget FY25 Actual YTD
City of Sebastian QUARTERLY FINANCIAL REPORT
FY26 Quarter 1, Ending 12/31/2025
EXPENDITURES/EXPENSES:
FY 26 FY 26 FY 26 FY 25 FY 26 % through Estimated Amount
Original Budget Amended Prior Fiscal Year Current Fiscal Year Amount over % Increase Fiscal Year % of Over (Under)
Budget Amendments Budget YTD Actual YTD Actual (Under)(Decrease)(Oct - Mar)Budget Budget
Governmental and Proprietary Funds:
Salaries and Benefits Total (included below)18,781,970.00 - 18,781,970.00 4,585,900.48 5,500,203.18 914,302.70 20%25.00%29%804,710.68
Professional Services Total (included below)8,007,903.00 8,349.00 8,016,252.00 783,842.70 782,635.44 (1,207.26) 0%25.00%10%(1,221,427.56)
Departments:-
01 City Council 60,020.00 - 60,020.00 13,292.70 9,799.51 (3,493.19) -26%25.00%16%(5,205.49)
05 City Manager 610,675.00 861.00 611,536.00 139,321.08 153,248.29 13,927.21 10%25.00%25%364.29
09 City Clerk 323,630.00 431.00 324,061.00 94,244.85 84,083.27 (10,161.58) -11%25.00%26%3,068.02
10 City Attorney 318,490.00 - 318,490.00 52,610.74 26,178.86 (26,431.88) -50%25.00%8%(53,443.64)
20 Finance 1,021,600.00 (68,288.00) 953,312.00 112,062.63 195,496.53 83,433.90 74%25.00%21%(42,831.47)
21 Management Information Services 821,530.00 1,346.00 822,876.00 192,311.87 234,840.89 42,529.02 22%25.00%29%29,121.89
35 Human Resources 308,405.00 431.00 308,836.00 70,046.09 64,126.83 (5,919.26) -8%25.00%21%(13,082.17)
40 Police 8,962,610.00 14,801.00 8,977,411.00 2,464,763.45 2,897,042.99 432,279.54 18%25.00%32%652,690.24
52 Roads and Drainage 1,450,855.00 2,584.00 1,453,439.00 427,665.86 365,567.99 (62,097.87) -15%25.00%25%2,854.24
54 Fleet Management 402,990.00 646.00 403,636.00 65,004.81 105,898.35 40,893.54 63%25.00%26%5,150.85
56 Facilities Maintenance 858,235.00 12,161.00 870,396.00 189,818.24 214,907.97 25,089.73 13%25.00%25%349.22
57 Parks and Recreation 1,756,595.00 4,521.00 1,761,116.00 403,158.67 449,280.26 46,121.59 11%25.00%26%10,131.51
59 Cemetery Operations 188,045.00 538.00 188,583.00 36,300.68 45,873.76 9,573.08 26%25.00%24%(1,137.49)
80 Community Development 795,240.00 6,917.00 802,157.00 118,752.90 171,486.98 52,734.08 44%25.00%22%(27,323.02)
99 Non-Departmental 2,006,570.00 (29,604.00) 1,976,966.00 1,558,555.58 1,117,328.84 (441,226.74) -28%25.00%56%615,686.34
Riverfront Redevelopment 418,385.00 (100,000.00) 318,385.00 96,892.28 61,231.24 (35,661.04) -37%25.00%15%(43,365.01)
Stormwater 2,627,568.00 3,158.00 2,630,726.00 585,574.52 494,493.31 (91,081.21) -16%25.00%19%(163,188.19)
Solid Waste 2,432,000.00 - 2,432,000.00 381,745.00 387,318.75 5,573.75 1%25.00%16%(220,681.25)
Golf Operations 2,035,225.00 - 2,035,225.00 465,152.01 471,533.16 6,381.15 1%25.00%23%(37,273.09)
Airport Operations 781,897.00 15,000.00 796,897.00 225,846.82 219,065.98 (6,780.84) -3%25.00%27%19,841.73
Building Dept 1,552,312.00 33,019.00 1,585,331.00 317,769.99 361,813.63 44,043.64 14%25.00%23%(34,519.12)
Capital Projects 14,178,310.00 1,953,064.00 16,131,374.00 2,247,981.19 1,029,167.87 (1,218,813.32) -54%25.00%6%(3,003,675.63)
Total Expenses 43,911,187.00 1,851,586.00 45,762,773.00 10,258,871.96 9,159,785.26 (1,099,086.70) -11%25.00%20%(2,280,907.99)
Comparison to Prior Yr Actual Comparison to Budget
City of Sebastian QUARTERLY FINANCIAL REPORT
FY26 Quarter 1, Ending 12/31/2025
CASH & INVESTMENTS:
Prior Fiscal Year Current Fiscal Year
Current Balance Current Rate Maturity YTD Actual YTD Actual
All Funds:
Cash (Seacost Bank)9,547,750.88 1.12%N/A 67,245.48 2,261.11 Cash moved to Investment accounts
Investments
FL Prime (SBA)3,795,723.32 3.99%N/A 53,664.54 39,333.68 Lower rates
FL Trust Short Term Bond Fund 618,782.04 3.87%Various 1,222.49 6,927.43
FL Trust Day to Day Fund 4,067,479.66 3.83%N/A - 41,858.43 New Account 5/15/25
Total FL Trust 4,686,261.70 1,222.49 48,785.86
FL CLASS 11,595,758.57 3.86%N/A - 56,349.46 New Account 5/1/25
iTrust CD 8,099,075.20 - 84,474.23 New Account 9/15/25
Salem Trust - PD Pension 28,218,794.60
Morgan Stanley - PD Pension 687,214.34
Total PD Pension 28,906,008.94 N/A Various
Total Investments 57,082,827.73 54,887.03 228,943.23
Total Cash & Investments 66,630,578.61 122,132.51 231,204.34
Interest Earned
-
1,000,000.00
2,000,000.00
3,000,000.00
4,000,000.00
5,000,000.00
6,000,000.00
7,000,000.00
8,000,000.00
9,000,000.00
Department Expenditures
FY25 Amended Budget FY25 Actual YTD
Current Prior
Project Budget Share Project Year Year Expenditures Percent Funds
Number Description Budget Sources (in Thousands of $)Budget Expenditures Expenditures To Date Expended Encumbrances Remaining
FY2020
A2007 CDBG Grant Program CDBG 748.4 748,443 - 608,761 608,761 81.34%- 139,683
748,443$ -$ 608,761$ 608,761$ 81.34%-$ 139,683$
FY2022
A2220 Working Waterfront- Submerged Land Lease CRA 50 50,000 - 8,550 8,550 17.10%- 41,450
A2261 Concha Dam Replacement DST 367 367,205 63 62,307 62,370 16.98%4,898 299,937
A2264 Gardenia Ditch ARPA/DST 688/308.7 996,728 - 11,376 11,376 1.14%985,351 1
A2265 Schumann Drive Box Culvert ARPA/DST/SW 44/18.6/18.6 81,370 750 44,846 45,596 56.04%35,774 -
1,495,303$ 813$ 127,079$ 127,892$ 8.55%1,026,023$ 341,388$
FY2023
A2320 Swing/Bench Park CRA 59 29,137$ -$ 29,137$ 29,137$ 100.00%-$ -$
A2324 Riverview Area Improvements DST 74 73,591$ -$ 52,145$ 52,145$ 70.86%20,005$ 1,441$
A2364 Stonecrop Drainage Improvements FEMA/DST 2,293/746 3,038,287$ 505$ 2,524,791$ 2,525,296$ 83.12%438,257$ 74,735$
3,141,015$ 505$ 2,606,073$ 2,606,578$ 82.99%458,262$ 76,176$
FY2024
A2423 Working Waterfront Expansion FIND/CRA 60 / 60 120,000$ 3,292$ 103,726$ 107,018$ 89.18%12,982$ -$
A2425 N County Marine Law Enforcement Facility FIND/DON 50 / 50 100,000$ -$ -$ -$ 0.00%-$ 100,000$
A2426 Grant Admin - N County Marine Law Enf Facility DON/GF 10.4 / 39.7 50,120$ 4,990$ 32,995$ 37,985$ 75.79%12,135$ -$
A2427 Riverview Park Improvements DEP/FIND/DST 1,500/50/1,500 3,100,000$ -$ -$ -$ 0.00%-$ 3,100,000$
A2436 Cemetery Building CTF 735.4 735,410$ 379$ 34,661$ 35,040$ 4.76%40,749$ 659,621$
A2467 Majestic & Montrose Drainage DST 145.7 145,744$ -$ 111,403$ 111,403$ 76.44%-$ 34,341$
4,251,274$ 8,662$ 282,785$ 291,446$ 6.86%65,866$ 3,893,962$
FY2025
A2511 Stan Mayfield WW Restoration Phase 1 FIND/GF/CRA 100/50/50 200,000$ -$ -$ -$ 0.00%-$ 200,000$
A2514 Opiod Settlement DON 14.6 14,591$ -$ -$ -$ 0.00%-$ 14,591$
A2516 Tyler COA Redesign GF 26.5 26,480$ 620$ 12,000$ 12,620$ 47.66%13,860$ -$
A2517 Tree Canopy Survey FDACS/GF 50/12.5 62,500$ 63$ -$ 63$ 0.10%-$ 62,437$
A2518 Filbert St Park Exotic Removal FDACS 15.1 15,094$ 12,565$ -$ 12,565$ 83.24%-$ 2,529$
A2524 Main Street Shoreline Stabliization FIND/CRA 50/50 99,995$ 6,000$ 93,995$ 99,995$ 100.00%-$ -$
A2526 Working Waterfront Expansion FIND/CRA 250/250 500,000$ -$ -$ -$ 0.00%-$ 500,000$
A2550 Design Terminal Apron Expansion FAA/FDOT/DST 198.4/5.8/5.8 209,884$ 76,759$ 56,656$ 133,415$ 63.57%73,033$ 3,436$
A2551 Construct Taxiway Golf FDOT/DST 1,580/395 1,975,200$ 234,566$ 6,197$ 240,763$ 12.19%935,487$ 798,949$
A2553 Airport Gate Security System FDOT/AP 28/7 35,000$ -$ -$ -$ 0.00%19,221$ 15,779$
A2554 Design Runway 10/28 Repairs FAA/AP 74.1/5.4 79,500$ 7,247$ 8,710$ 15,957$ 20.07%59,543$ 4,000$
A2564 Canal Study DST 95 95,000$ -$ 2,500$ 2,500$ 2.63%-$ 92,500$
A2565 Schumann Drive Box Culvert DST 750 750,000$ -$ -$ -$ 0.00%-$ 750,000$
A2566 Stonecrop Upstream Drainage FEMA/DST 1,147/382.5 1,530,000$ 7,146$ 41,588$ 48,734$ 3.19%127,224$ 1,354,042$
A2567 CRA Sewer Service/IRC Interlocal GF 100 100,000$ 6,000$ -$ 6,000$ 6.00%-$ 94,000$
A2568 Adaptation Plan FDEP 55 55,000$ 11,525$ 30,675$ 42,200$ 76.73%12,800$ -$
5,748,244$ 362,491$ 252,321$ 614,812$ 10.70%1,241,169$ 3,892,263$
FY2026
P6100 Citywide Computers DST 45 45,000$ 3,044$ -$ 3,044$ 6.76%2,958$ 38,998$
P6101 COStv Equipment DST 15 15,000$ -$ -$ -$ 0.00%-$ 15,000$
P6102 Network Infrastructure DST 20 20,000$ 2,227$ -$ 2,227$ 11.13%-$ 17,773$
P6103 Outdoor Security Updates DST 30 30,000$ 547$ -$ 547$ 1.82%-$ 29,453$
P6104 Campus Security Improvements DST 142.9 142,869$ -$ -$ -$ 0.00%142,869$ 0$
P6105 CAD/RMS System DST 25 25,000$ -$ -$ -$ 0.00%-$ 25,000$
P6106 PD Vehicles & Equipment DST 633.8 633,751$ 41,072$ -$ 41,072$ 6.48%479,296$ 113,383$
P6107 PD Vehicle & Body Cameras DST 108.6 107,560$ 48,661$ -$ 48,661$ 45.24%-$ 58,899$
P6108 PD Parking Lot Improvements DST 57.2 57,251$ 74$ -$ 74$ 0.13%24,344$ 32,833$
P6109 PD Roof Replacement DST 300 300,000$ 2,807$ -$ 2,807$ 0.94%10,513$ 286,680$
P6110 PD Roof Hardening FEMA 250 250,000$ -$ -$ -$ 0.00%-$ 250,000$
P6111 Air Conditioner Replacements DST 30 30,000$ 2,690$ -$ 2,690$ 8.97%-$ 27,310$
P6112 CDBG Grant Program CDBG 116.3 116,320$ -$ -$ -$ 0.00%-$ 116,320$
P6113 Budget Pro Software GF 67.1 67,100$ 59,110$ -$ 59,110$ 88.09%7,990$ -$
P6114 JAG Grant - Training Pistols JAG 10.6 10,665$ -$ -$ -$ 0.00%10,115$ 550$
P6200 Park Improvements RIF 20 20,000$ -$ -$ -$ 0.00%-$ 20,000$
P6201 Playground Improvements GF/RIF .2/80 80,152$ 2,210$ -$ 2,210$ 2.76%73,253$ 4,689$
P6202 Garden Club Park DEP/DST 360/90 450,000$ -$ -$ -$ 0.00%-$ 450,000$
P6203 Main Street Boat Ramp Dredging FIND/DST 250/250 500,000$ -$ -$ -$ 0.00%-$ 500,000$
P6204 Swing & Bench Park FIND/CRA 93.2/230.2 323,413$ -$ -$ -$ 0.00%-$ 323,413$
P6205 Working Waterfront Expansion FIND/CRA 250/250 500,000$ -$ -$ -$ 0.00%-$ 500,000$
P6206 Pedestrian Crossing Signs CRA 15 15,000$ -$ -$ -$ 0.00%-$ 15,000$
P6207 Fisherman's Landing WW CRA 393.7 393,683$ 3,207$ -$ 3,207$ 0.81%-$ 390,476$
P6300 Street Preservation/Repaving LOGT 700 700,000$ -$ -$ -$ 0.00%656,618$ 43,382$
P6301 Street Reconstruction DST 2,448 2,447,500$ 164,968$ -$ 164,968$ 6.74%543,068$ 1,739,464$
P6302 Sidewalk Repair/Replacement LOGT 120 120,000$ 76,811$ -$ 76,811$ 64.01%12,000$ 31,189$
P6500 Terminal Building Rehab AP 30 30,000$ -$ -$ -$ 0.00%-$ 30,000$
P6501 Design Taxiway Golf Apron FDOT/AP 200/50 250,000$ -$ -$ -$ 0.00%-$ 250,000$
P6502 Construct Terminal Apron Expansion FAA/FDOT/AP 1,054/27.8/27.8 1,110,000$ -$ -$ -$ 0.00%-$ 1,110,000$
P6503 Design NW Access for Expansion FDOT/AP 200/50 250,000$ -$ -$ -$ 0.00%-$ 250,000$
P6600 Dump Truck DST 89 89,000$ -$ -$ -$ 0.00%83,248$ 5,752$
P6601 Clear Span Shelter DST 450 450,000$ -$ -$ -$ 0.00%-$ 450,000$
P6602 Vacuum Truck Trailer DST 166 166,000$ -$ -$ -$ 0.00%159,144$ 6,856$
P6603 Sliplining SW 198.1 198,165$ 58,532$ -$ 58,532$ 29.54%67,262$ 72,371$
P6604 Barber Street Sports Complex Pipe SW 50 50,000$ 21,951$ -$ 21,951$ 43.90%2,662$ 25,387$
CITY OF SEBASTIAN
CAPITAL PROJECT STATUS REPORT AS OF DEC 31, 2025
P6607 CRA Septic to Sewer Conversion DEP/CRA 3,610/229 3,838,845$ -$ -$ -$ 0.00%-$ 3,838,845$
13,832,274$ 487,910$ -$ 487,910$ 3.53%2,275,341$ 11,069,023$
GRAND TOTAL 29,216,553$ 860,381$ 3,877,018$ 4,737,399$ 16.21%5,066,660$ 19,412,494$
EXHIBIT “A” OF RESOLUTION R-26-07
SUMMARY OF BUDGET CHANGES
FOR THE QUARTER ENDED December 31, 2025
ADJUSTMENTS AFFECTING FUND BALANCES / RESERVES:
Fund Gen Fund
Dept Project Account Prior Budget Budget
Adjustment Amended Budget Entry Date Council Approval
Date Reason for Adjustment
SW Improvments SW Mini Excavator Vehicles & Equipment $58,465 ($328)$58,137 1/8/2026 Pending Adjustments to close out project
SW Utility Fund Appropriation from SWU Reserves ($116,865)$328 ($116,537)
SW Improvments Zero Turn Mower Vehicles & Equipment $17,590 ($392)$17,198 12/29/2025 Pending Adjustments to close out project
SW Utility Fund Appropriation from SWU Reserves ($79,091)$392 ($78,699)
SW Improvments CRA Septic to Sewer FDEP Grant Revenue $0 ($3,610,000)($3,610,000)11/17/2025 Pending Establish New Project
SW Improvments Contract Services $0 $3,838,845 $3,838,845
Riverfront Sewer Connection Grants $100,000 ($100,000)$0
Riverfront Appropriation from RD Reserves ($638,950)($128,845)($767,795)
R & R Fund Balance (Used)$0
Unreserved Fund Balance Increased (Decrease)($128,125)
Net Increase (Decrease) to Reserves/Fund Balance:($128,125)
Note: The Appropriation from Reserves account is a reduction of the Reserves/Fund Balance accounts.
ADJUSTMENTS NOT AFFECTING FUND BALANCES / RESERVES
(SIGNIFICANT LINE ITEM ADJUSTMENTS WITHIN FUNDS)
Fund Gen Fund
Dept Project Account Prior Budget Budget
Adjustment Amended Budget Entry Date Manager Approval
Date Reason for Adjustment
Cap Proj PD Parking Lot Improvements R & M Fencing $0 $29,756 $29,756 1/2/2026 1/2/2026 Project Adjustments
Cap Proj Improvements Other than Buildings $17,625 ($17,625)$0
Cap Proj Campus Security Improvements Vehicles & Equipment $155,000 ($12,131)$142,869
Cap Proj JAG Grant Training Pistols JAG Grant Revenue $0 ($10,665)($10,665)11/18/2025 11/18/2025 Establish New Project
Cap Proj Small Tools & Implements $0 $10,665 $10,665