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Home My WebLink AboutR-26-06 4th Quarter Financial ReportRESOLUTION NO. R-26-06 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on September 30, 2025, was made and it was determined there was a budget adjustment requiring formal approval by the City Council; and WHEREAS, it was determined that the City Council and City Manager previously approved all the necessary amendments and adjustments and these are being reported in accordance with the Annual Budget Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The above recitals are hereby recognized as true correct and incorporated herein. Section 2. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2024 and ending September 30, 2025 has been amended and adjusted as necessary within the quarter ending September 30, 2025; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit "A"; the revised appropriations, if any, are set out therein and are recognized as having been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 3. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed. Section 4. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 5. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember Mr -Part 7 an The motion was seconded by Councilmember Matthews and, upon being put to a vote, the vote was as follows: Mayor Fred Jones Yav Vice -Mayor Bob McPartlan Yav Councilmember Ed Dodd Yav Councilmember Sherrie Matthews va V Councilmember Christopher Nunn Yav The Mayor thereupon declared this Resolution duly passed and adopted this 111" day of February 2026. CITY OF SEBASTIAN _ Mayor Fred Jones ATTEST: Approved as to form and legality for the reliance by the City of Sebastian only: - - Catherine E. fie James .. Sto es Acting City Clerk City A omey - _ Fund Gen Fund Project Account Dept Gen Fund Trsw Canopy Survey Appropriation from General Fund Reserves Cap Pro) FDACS Grant Cap Proj Other Contractual Services Gen Fund Police Appropriation from General Fund Reserves (R8R) Gen Fund Pohce R & M - Orwratutg Equipment DST Runway 05-23 Rehab Appropriation from DST Reserves Airport Pm j-ts FAA Grant Revenue Airport Projects FOOT Grant Airport Projects Infrastructure Cap Pro) PD Patrol Boat Find Grant Revenue Cap Pro) Vehicles 8 Equipment DST Appropriation from DST Reserves Cap Prof PD Veh 8 Body Cams Equipment Leases DST APpropnetion from DST Reserves Cap Prot Sustainable Sebastian Departmental Supplies Gen Fund Appropriation from General Fund Reserves Airport Projects Design Rurevay 1028 Repairs FAA Grant Revenue Airport Projects Infrastructure Airport Fund Appropriation Itom Airport Reserves SW Utility Fund R&M - Vehicles Gen Fund Appropriation from General Fund Reserves (R8R) Airport Projects Square Hangers Construction FDOT Grant Revenue Airport Projects Buildings Exp DST Appropriation Irwin DST Reserves Airport Projects AWOS System FOOT Grant Revenue Airport Projects Vehicles 8 Equipment DST Appropihijf n from DST Reserves Airport Projects Design Taxiway Golf FOOT Grant Revenue Airport Projects Infrastructure DST Appropriation from DST Reserves Airport Projects Protective Netting FDOT Grant Revenue Airport Projects Improvements Other than Buddlegs Airport Fund Appropnaton from Airport Reserves Cap Impry W W Dods Dry Line Find Grant Revenue Cep Impry Vehicles 8 Equipment Rrverfronl Approprlaton from RD Resarves Gen Fund Vehicles 8 Equipment Gen Font Appropnabon from General Fund Reserves (R8R) SW Improv Purchase Trader Vehicles 8 Equipment DST Appropriation from DST Reserves CapImpry Main St Ramp Dredging Fish & Wildlife Grant Revenue Cap Impry Infrastructure RiveAront Appiopnation from RD Reserves Cap Impry Riverview Park Renovations; Find Grant Revenue Cep Impry Contractual Services Rrverfront Appropriation from RD Reserves Cap Proj Citywide Computers Computer Supplies Cap Proj Vehicles 8 Equipment DST Appropriation from DST Reserves Cap Proj COSH Equipment Computer Supplies DST Appropriation from DST Rosarves EXHIBIT "A" OF RESOLUTION R-26-06 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED September 30. 2025 ADJUSTMENTS AFFECTING FUND BALANCES / RESERVES: Prior Budget Budget Adjustment Amended Budget Entry Date Council Approval Data Reason for Adjustment 5541.970) $15.73n (S679,134) 10/132025 P"kv Esmbhsh New Pro,ed $o (s50,0Duj (S50.000) so $62.500 $62.500 (S683.570) ($11.300) (S604.8701 9/17f2025 Periling Repair City Hall transfer switch $3,700 $11.300 S15,000 ($4,929.e94) $24.076 (S4.905,618) 91102025 Pending Adjustments to dose out project 43.329.99(l1 $464.018 tS2.865,972) ($185.000) $27.482 ($157,518) $3.770218 (S515,576) $3254.642 ($125.0001 $15,500 (S1D9,500) 919=5 Pending Adjustments to dose out project $234,504 (S 15,5041 S219.DD0 (S4.929,698) $4 1S4.929.6441 $101,559 (S4 062) S97A97 9FY2025 Pending Adjustments to dose out project (S4.933.760) S4.062 (S4,929,6481 $10.000 (S9.4831 $517 9/9/2025 Pending Adjustments to dose out project f5693,053) $9.483 (S683.5701 so (SMAD0) ($74.100) 820/2025 7(232025 Establish New Project so $79.500 $79.5W )543.356) (S5.400) (S48 756j $24,000 $4.168 $28.168 72212025 Pending Utlize R8R funds to repair SW-604 (S688,995i (S4.168) (S693,0531 ($1,256,000) $46.161 (SI.210,839) 7212025 Pending Adjustments to dose out project S1,6W.895 ($92.346) S1.513,549 (S4,981.9811 $47.195 (S4.934796) (5102.9401 S800 (S102040i 721/2025 Pending Adjustments to dose out project $128.SW (S7 000) $127.550 ($4.981,981) $200 (S4.981.78f1 ($172,400) $3.344 (s189.ji%) 7212025 Pending Adjustments to dose out project $215,500 ($4.180) $211.320 ($4.981.981) $836 ($4,981,145) S60.000) $27.594 iS32 406) 7212025 Pending Adjustments to dose out project $75.000 ($34493, s40.507 ($50,2551 $6.899 IS43.356i ($25.0001 $6.750 (S18,2501 7212025 Pending Adjustments to dose out project $50.000 (S13.5D0) $36,500 (S462.6931 S6,750 ($455,9431 $48.190 $13,249 $61439 7/182025 Ponding Replace Speed Trader no longer usable f$675.636. f$13,249) 1$688.8851 $0 $7.119 S7,119 7I92025 Pending Purchase Trader for StomIwater ($4,974,662) ($7.119) (S4.981,981) ($50.0001 $50.000 $0 12/122025 Pending Adjustments to dose out project $100.000 fS100.(m) s0 (S444.6211 $50.000 (S394.6211 s0 ($50.000) ($50.000) 12/122025 Pending Adjustments to dose out project $25,000 $100.000 $125.000 (5444.6211 ($50 000) (S494,621) $BAB5 $1.426 S9,511 1202025 Pending Adjustments 1g dose out project $29.915 (S7 437) S28,478 ($4.667,0701 $11 (S4,667,059) $5.742 j$25) $5,717 122/2025 Pending Adjustments to dose out project ($4.667.070) $25 iS4.667.445) Cap Prof Network Infrastructure Contractual Services $D $1.092 $1.092 1212/2025 Pending Adjustments to dose out project Cap Prof Computer SuPpfies $40,ODO $7.057 S47.D57 Cap Prof Vehldes & Equipment S5,000 IS2.105) S2.895 DST Appropnation from DST Reserves ($4,667,070) 156,044) (S4.673.1141 Cap Prof Security Cameras Computer Supplies $6.000 $3,146 $8.146 1222M25 Pending Adjustreents to dose out project Cap Prof Vehicles & Equipment $22.762 ($12.9381 $9,824 DST Appropriation from DST Reserves (S4,667,070) $9.792 (S4.657.278) Cap Prof CADtRMS System R & M Office Equipment $10.000 ($10 0D01 SO 12MM25 Pending Adjustments to dose out project DST Appropriation from DST Reserves 144,997.070) $10.000 IS4.987.070) Cap Impry Riverview Park Master Plan Contractual Services S62.700 $1208 S63,908 12JI2025 Pending Adjustments to dose out project Gen Fund Appropriation from GF Reserves ($709,134) $1.208 ($707.926) Cap Impry Park Improvements Contractual Services So $2,485 SZ485 12/12025 Pending Adjustments to dose out project Cap Impry Improvements Other than Buildings $5,257 ($3.n65j S2.192 Rec Impact Fee Appropriation from Rec Impact Fee Reserves $60.000 s580 s60.580 Cap Impry CRA Maintenance Equipment Small Tools & Equipment s0 $3.650 S3.680 121IM25 Pending Adjustments to dose out project Cap Impry Vehicles & Equipment $123,500 ($15.002) 3108.498 Rwedront Appropriation from RD Reserves (S455,943) $11,322 1S444.6211 Tmnsp Projects Street Presevat-tRepavmg StreetslRoads $1,579,739 ($431.662) S1,146.077 12/12025 Pendmg Adjustments to dose out project Local Option Gas Tax Appropriations from LOGT Reserves ($815.518) $431,662 (S383,856) Tmnsp Projects Street Reconstruction Stmets/Roads $2,825,143 ($233,103) $2.392,040 12/1/2025 Pending Adjustments to dose out project DST Appropriations from DST Reserves ($4,900.173) S233,103 (S4,66T070) Gen Fund City Attorney Contractual Services S30.000 S30,000 $60,000 10/3112025 31262025 Utilize GF Reserves for outside counsel Ceti Fund City AOomey Appropriation from GF Reserves (S679.1341 J$30,000) ($709.134) R & R Fund Balance (Used) ($28,717) Unreserved Fund Balance Increased (Decrease) 5764,371 Net Increase (Decrease) to Resemn/Fund Balance: $735,654 Note: The AppnTpnnfnxi 7nvn Reserves account is a reduction of the Re.s STund Balarxw accounts. ADJUSTMENTS NOT AFFECTING FUND BALANCES / RESERVES (SIGNIFICANT LINE ITEM ADJUSTMENTS WITHIN FUNDS) Fund Gen Fund Project Account Prior Budget Budget Amended Budget Entry Date Manager Approval Reason for Adjustment Dept Adjustment Date Cap Pro; Community Center Upgrades R & M - Buildings $32 000 W5 7Jb, $9.26: Adjustments to dose out project Cap Prof R & M - Grounds Maintenance S500 ISS001 SO Cap Prof Buildings $5.000 ($5.D00) $0 Cap Prof Memalats & Park Beautification Contributions & Donations $1.e45) (S482) ($2,327) 10/16/2025 IW 2025 Ongoing Project Adjustments for Contributions Cap Prof Memonal Brick Exp $1.845 ($432) $1.413 and Donations Received Cap Prof Dept Supplies so $4,142 S4.142 Cap Prof Membership & Prof Dues s0 $2.499 S2.499 Caplmpry Parks Special Events Comnbutions& Donaborls ._'500- 13227) IS7727) Cap Impv Special Events Exp $7,500 $227 S7.727 Gen Fund Police Special Events Exp $15,000 ($5 645) $9.355 Gen Fund Police Books & Publications $100 ($82) $18 Stormwater Salanes & Wages $800,850 (S300DO) $770.850 9/17/2025 91172025 Reclass Expendilures to cover equipment repass Slormwater R & M Operatag Equipment S64.160 $30,0DO $94.160 Gen Fund COA Redesign Other Contract Services S38.974 ($24,00M $12.974 9/102025 91102025 Redass Exp for Chart of Accounts Redesign Cap Prof Other Contract Services s0 $24.000 S24.D00 Airport Projects Design Terminal Apron Expansion FAA Grant Revenue (S218,5001 S20,116 (SI" 3841 9/92025 9/92025 Adjust FAA Revenue to align with Project Airport Projects Professional Services $230.000 (S20.116) $209.884 Gen Fund Police Police Pension State Shared Revenue s0 ($338.304) ($338.304) 81262025 8/26/2025 2024 Calendar Year Slate Premium Tax Distribution Gen Fund Police Chapter 185 Pension Expense so $338.304 S338.304 Cap Prof Walmart Sparks Grant Conlnbutian & Donations s0 fS4.727) (S1.727) 7/172025 7/172025 Establish New Project Cap Prof Special Events Exp so $4.727 S4.727 Cap Impry Filbert St Park Exotic Removal FDACS Grant Revenue $0 (S15.094) ($15.094) 10272025 102712025 Establish New Project Cap Impry R & M Grounds Maintenance s0 $15.094 $15,094 CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF SEPT 30, 2025 Current Prbr Project Budget Share Projed Year Year Expenditures Percent Foods Natnbcr Description Budget Soarcts fln Thousands of Sj Budget Expenditures Exoenditures To Date Extsemded Encumbrances Remaintng FY2020 A2007 CDBG Grant Program CDBG 748.4 748,443 59,603 549.158 608,761 81.34% - 139,683 S 74&443 S 59.603 S 549.1S8 S 608.761 31.34% $ - S 139.683 FY2022 A2220 Working Waterfront- Submerged Land Lease CRA 50 50.000 9.550 9.550 17.10•/. - 41.450 A2261 Concha Dam Replacement DST 367 367.203 62.307 - 62.307 16.975. 4.898 100,000 A2264 Gardenia Ditch ARPA/DST 689/308.7 996,728 1,360 10.016 11,376 1.14N 985.351 1 A2263 Schumann Drive Box Culvert ARPA/DST/SW 44/18.6/18.6 $1,370 37,250 7,596 44.846 55.11% 36,524 - S 1,495,303 S 100,917 S 26.162 S 127,079 8.50% S 1,026,773 $ 341,451 FY2023 A2320 SwittVBcneh Park CRA 59 S 59,300 $ 14,747 S 14,390 S 29,137 49.13% S $ 30.163 A2324 Riverview Area L.,. ,,, .... DST 74 S 73,591 S 5.230 S 46,995 S 52.143 70.86% S 20,005 S 1,441 A2364 Stooecrop Drainage Imptovemcn s FEMA/DST 2,293/746 S 3.038.287 S 2.318.907 S 205.884 S 2.324.791 83.10Y. S 439.762 S 74,735 S .1.171.179 S 2.338.904 S 267,169 $ 2.606.073 92.18% $ 458.767 S 106,339 FY2024 A2423 Working Waterfront Expansion FIND,CRA 60160 S 120,000 $ 65,552 S 38,174 S 103,726 86.44% S 16.274 S - A2425 N County Marine Law Enforcement Facility F1NDMON 50 / 50 S 100,000 $ . $ . $ - 0.00% $ . $ 100.000 A2426 Grant Admin - N County Marine Law Enf Facility DOXIGF 10.4 / 39.7 S 50,120 S 24,070 S 8.925 S 32,"3 65.83% S 17.M S - A2427 Riverview Park L..,..,.....:. FINDIDST 50/1500 S 1,600.00D S • S - S 0.04r% S • S 1,600,OOD A2436 Cemetery Building CTF 75.4 S 75,410 S 34.661 S S 34.661 45.960.. S 40,749 S - A2467 Majestic & Montrose Drainage DST 133.2 S 145,744 S 111,403 S - S 111.403 76.44% S - S 34,341 S 2.091.274 S 235,686 S 47.099 $ 282.785 1352% S 74.148 S 1.734.341 FY2025 A2505 PD Vehicles & Equipment DST 297 S 296.996 S 278,450 $ - S 278.450 93.76°/. S 15.467 S 3.079 A2508 Hurricane Mihoo FEMA 0 S - S 315.395 S - S 315,395 100.000, S - S (313.393) A2511 Stan Mayfield W W Restoration Phase 1 FMDIGF/CRA 100/50/50 S 200.000 S - S S - 0.00% S - S 200,000 A2514 Opiod Senleman DON 4.9 S 4,991 S • S S - 0.0054 S - S 4,981 A2515 Parks Special Events-Wahmrt Spark DON 4.8 S 4,727 S 262 $ S 262 5.55% S - S 4.465 A2516 Tyler COA Redesign OF 24 S 24,000 S 12,000 $ - S 12,000 50.005. S 12.000 S - A2517 Tree Canopy Survey FDACS/GF SO/12.5 S 62,500 S - $ - S - 0.00% S - S 62,500 A2518 Filbert Si Park Exotic Removal FDACS 15.1 S 1S,094 $ $ - S 0.00% S - S 15,094 A2524 Main Street Shoreline Stabliization FINDtCRA 50/50 S 100.000 $ 93.995 S - $ 93.995 94.00*4 S - S 6.005 A2526 Working Wstcrfront Expansion FiND+CRA 250/250 S 500,000 S - S S - 0.00% S - S 500.000 A2530 Design Terminal Apron Expansion FAA/FDOT/DST 198.4/5.815.8 S 209,894 S 56.656 S - S 56,656 26.995. S 149.670 S 3.558 A2531 Construct Taxiway Golf FDOT/DST 790.11197.5 S 987.600 $ 6.197 S - S 6,197 0.635. S 201.754 S 770.648 A2553 Airport Gate Security System FDOT/AP 28/7 S 35,0D0 S - S S - 0.W14 S - S 35.000 A2554 Design Runway 10/28 Repairs FAA/AP 74.1 /5A $ 79,500 S 8,710 $ - S 9.710 10.965. S 66.790 S 4.000 A2560 Sliplining SW 182 S 192,000 S 143.0.14 S - S 143,934 79.03% S . S 38,166 A2564 Canal Study DST 95 S 95,000 S 2.500 $ - S 2,500 2.63% S . S 92,500 A2565 Schumann Drive Box Culvert DST 750 S 7500000 S - $ - S - 0.00% S - S 750.000 A2566 StonecropUpstream Drainage FEMA/DST 915/305 S 1,220,000 S 41,588 S S 41.588 3.41% S 134.370 S 1.044,042 A2567 CRA Sewer ServicdlRC Interlocal OF 100 S 100,000 S • S S - 0.00*0 S . S 100.000 A2568 Adaptation Plan FDF.P 55 S 55.000 S 30.675 S S 30.675 55.77% S 24,325 S - S 4.922.182 $ 990.262 $ - $ 990.262 20.12% S 604.376 $ 3327,544 GRAND TOTAL S 12.428380 S 3.725371 S 889.588 S 4.614,959 37.13% S 2.164.064 S 5.649.357