HomeMy WebLinkAboutR-94-26RESOLUTION NO. R-94-26
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, APPROVING THE CITY'S EMERGENCY PLAN FOR
1994; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF
RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Sebastian needs an Emergency Action
Plan~ and
NHEREAS, the City needs to provide direction to its employees
in the event of a natural or man-made disaster~ and
WHEREAS, the Plan is mandated under the Department of Labor's
Division of Safety.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Sebastian, Indian River County, Florida, as follows:
SECTION 1. The document entitled "City of Sebastian Emergency
Plan - 1994," attached hereto as Exhibit "A" is hereby adopted as
the emergency plan for employees of the City of Sebastian.
SECTION 2. All Resolutions or parts of Resolutions in
conflict herewith are hereby repealed.
SECTION 3. This Resolution shall take effect immediately upon
its adoption.
The foregoing Resolution was moved for adoption by
cou c m..b. mo on
was seconded by Councilmember ~ ....
and, upon being put to a vote, the vote was as follows:
Mayor Arthur Firtion
Vice Mayor Carolyn Corum
Councilmember Norma Damp
Councilmember Robert Freeland
Councilmember Frank Oberbeck
The Mayor thereupon declared thi~ ~lution duly passed and
adopted this ]1~ day of · ~[~ , 1994.
ATTEST:
Kathry~ M.' O'H~lloran, CMC/AAE
CITY OF SEBASTIAN, FLORIDA
Arthur Fir~ion, Mayor
Approve~ as to For~..._ and J~antent:
~Charles I. Nash, '~ttorney
CiTY OF SEBASTIAN
EMERGENCY PLAN
1994
CITY OF SEBASTIAN. PERSONNEL DEPARTMENT
1225 MAIN STREET
SEBASTIAN, FLORIDA 32958
(407) 589.5330
CITY OF SEBASTIAN
EMERGENCY PLAN
TABLE OF CONTENTS
Paqe
I Introduction
II Basic Plan
1
1
A. Purpose ...................
B. Scope .................... 2
C. Situation ................. 2
D. Possible Emergency ~i~uations . i ....... 3
E. Assumptions ................ 3
F. Mission ................ 4
III Authorities
4
IV Organization ....................... 5
V Concept of Operation ................... 6
VI Execution ........................ 6
VII Responsibilities.
APPENDICES
I Responses to Fire Emergency ............. 1
II Responses to Tornado Emergency ............. 3
III Responses to Hurricane Emergency ......... 4
IV Responses to Hazardous Materials Spills ....... 5
V Responses to Transportation Accidents .......... 6
VI Response to Bomb Threats ................ 7
VII Key Personnel List
VIII Evacuation Charts ..............
IX Telephone Notification of Evacuation ........
. . 10
11
EMERGENCY RESPONSE PLAN
I.' INTRODUCTION
The City of Sebastian Administrative Complex is a group of
City buildings located closely together at:
City Hall
1225 Main Street
Sebastian, Florida 32958
(407) 589-5330
The Departments located in this complex are four separate
buildings. They are:
-Police Department
-City Hall (City Clerk's Office, Finance Department,
Utilities Department, City Manager's office, and the
Personnel Department)
-Engineering Department/City Council Chambers
-Community Development/Building Department
II. BASIC PLAN
A. Purpose
The purpose of this Emergency Response Plan is to
establish a procedure to respond to a variety of man-made
or natural emergencies that could affect the health,
safety and/or general welfare of the employees who work
in this complex and any visitors who might be in the
complex at the time of an emergency. This plan has three
principal objectives:
1. to minimize public service disruptions.
2. to minimize suffering, loss of life, personal
injury, and damage to City property.
3. to protect important City records and currency.
Scope
The Scope of this Plan encompasses the following:
Describes the various types of emergencies which
might occur. Provides procedures for disseminating
warnings. Determines, assesses and reports the
severity and magnitude of such emergencies.
Establishes the concepts under which all City
employees function during emergencies.
defines the emergency roles and functions of
employees.
b. defines the responsibilities of City Manager.
defines the responsibilities of (a & b) in
relation to visitors at the time of the
incident.
Establishes a framework for expeditious, effective,
and coordinated actions to be taken in emergencies.
Situation
The City of Sebastian Administrative Complex is such that
an emergency in one part could affect the rest.
Approximately 35 employees work in the Police Department;
20 employees work in City Hall; 9 in Community
Development; and 5 in the Engineering Department and
anywhere from 0 - 50 in the City Council Chambers. These
buildings have many citizens in them each day. The
Complex is a public service center for City services.
There is approximately 3,000 square feet of office space
in the Complex.
The total number of employees within the City Complex of
the building is 69. The number of visitors in the
Complex on a normal working day is estimated to be
approximately 50. This number could easily be doubled on
days where City Council activities take place. Building
permits, payments of utility bills, or garage sale
permits generate walk-in traffic; special meetings also
occur frequently throughout the year, increasing the
number of visitors.
The entire Complex is serviced by a single fire alarm
system.
The Complex buildings are of cement block or brick construction.
The main building is two stories high and was built in 1927. The
Police Department is new, being built in 1992. The Community
Development and City Council Chambers buildings were built
approximately in 1960.
The Complex is located near an airport traffic pattern
and is approximately 2000 feet from the nearest runway.
It is also located within a quarter mile of the Florida
East Coast (F.E.C.) Railroad Tracks.
Some departments in the Complex conduct various financial
transactions with the public and therefore keep and
handle currency during business hours.
Many extremely important documents/records are maintained
and stored in this Complex. Each Department will set up
an emergency records storage system.
The Complex operates daily Monday thru Friday 0800 a.m.
until 1630 p.m. (4:30 p.m.). However, some office
employees, such as in the Police Department, work 24
hours around the clock, 7 days a week. The Complex is
closed during legal Holidays.
D. Possible Emergency Situations
Fire in any part of the Complex which could
threaten all of the Complex.
Severe weather conditions (hurricanes, lightning,
tornadoes), etc.
3. Hazardous Material Spills (gases or toxic
chemicals), etc.
Transportation Accidents (including aircraft, train
and truck.)
5. Bomb Threats.
E. Assumptions
The City of Sebastian has developed a local
Emergency Response Plan and has the capability to
execute this plan to provide for the safety and the
welfare of the employees and visitors to the
Administration Complex.
The City has the capability to function under
emergency conditions by means of these trained
public service agencies:
Indian River County Emergency Services
Indian River County E.M.S. Division
Indian River County Fire Division
Indian River County Sheriff's Department
Sebastian Police Department
These agencies are further supported by Volunteer
Emergency Response Agencies including:
City of Sebastian Emergency Management Committee
American Red Cross/Indian River County Chapter
Civil Air Patrol (C.A.P.)
Radio Amateur Emergency Service (RACES)
Radio Emergency Associated Communications Teams
(REACT)
F. Mission
In the event of an emergency at the Administration
Complex, the mission of the City of Sebastian municipal
services and staff include the following:
Continuity, to the extent possible, of services
provided by the City.
Expeditious restoration of the Complex after the
emergency has subsided.
3. Protection of City currency and vital records.
Safety and protection of the Complex employees and
visitors.
III. AUTHORITIES
2.
3.
4.
Florida Statute Chapter 252.
Indian River County Emergency Operations Plan 1994.
City of Sebastian Resolution 85-14 et seq.
Rules/Regulations of the City of Sebastian
Personnel Department.
Police Department General Orders
IV.
ORgaNIZaTION
1.
2.
3.
4.
CITY OF
(see Charts 1 - 4)
Police Department
City Administration
Engineering/Public Works
Community Development/Building Department
SEBASTIAN - Ail Departments
Airport
Building Maintenance
Cemetery
City Clerk's Office
City Council
City Manager's Office
Community Development
Engineering
Finance Department
Golf Course
Parks
Police Department
Public Works
Utilities Department
Vehicle Maintenance
~o~,,Employees
01
03
02
05
05
04
09
05
08
22
03
35
18
06
03
TOTAL 129
~. CONCEP~ OF OPERAtiON
This plan is predicated on the principle that the City Manager
or his designee bears the responsibility for coordination of
all the emergency response group activities during an
emergency.
If local resources are inadequate to handle the emergency,
assistance will be requested from the Indian River Department
of Emergency Services, and alternately the Chief of the Bureau
of Florida State Disaster Preparedness, through the
appropriate sources.
VI. EXECUTION
The City Manager or his designees may initiate this plan when
an emergency occurs.
Any employee of the City will report any emergency situation
they become aware of to:
1. The 9-1-1 Center.
2. Their immediate supervisor.
The Receptionist on duty and report to her/him the
section of the Complex in which the emergency is
discovered (Dial "0").
VII. RESPONSIBILITIES
A. General
Responsibility for Emergency Preparedness lies with
officials at all municipal levels of the City of
Sebastian. The City Manager is ultimately
responsible for emergency actions and for the
direction and control of emergency operations.
The City Manager, or his designee is responsible
for coordination of all response groups during an
emergency; for maintenance and review of this plan;
and for conducting practice/training drills on a
continuing basis. At least one (1) practice drill
will be held each year.
Summary of Responsibilities of City
Administration Personnel
of Sebastian
City Manager:
Supervises all phases of emergency response.
Chief of Police:
Assists City Manager or serves as his/her designee.
Public Works Director:
Ascertains that all Exit signs are operable at all
times.
Establishes patterns or traffic signs to Exit
areas.
Has Maintenance Personnel secure offices and other
parts of the building, when needed.
Directs Maintenance Personnel
objects outside of building.
to secure loose
City Administration Personnel:
Requests that any visitors in the complex during an
incident accompany them to the nearest exit.
Department Directors:
Appoints alternates to serve in his/her absence
during emergencies.
Directs evacuation of
personnel and visitors.
his/her
departmental
Accounts for all personnel and visitors at pre-
determined evacuation site; notifies person
charge of any missing persons.
in
Secures vital records and currency, if time
permits.
Management/Supervisory Personnel:
Are responsible to familiarize themselves with the
contents of this plan and to ensure:
That all their employees and visitors in their area
of the complex are notified of the evacuation.
That evacuation is accomplished in a calm, fast and
safe manner.
That remote areas in their part of the Complex such
as restrooms and storage rooms have been evacuated.
Secretaries/Receptionist:
Notifies Key Personnel (see Appendix VII).
Other responsibilities as assigned.
Employees:
Report emergencies that they become aware of to 9-
1-1, the Receptionist (dial "0"), and their
Immediate Supervisor.
APPENDIX !
RESPONSES TO FIRE EMERGENCY
Initial Responses
The Central Alarm System is the primar~ method of warning
the employees and visitors of a fire emergency. An
alternate method of warning will be runners and/or
telephone alert.
An employee that should discover a fire emergency
will respond as follows:
activates alarm system.
calls "9-1-1" and give details of the
emergency.
notifies the Receptionist by dialing "0"
evacuates the Complex and assists visitors to
evacuate (see Appendix VIII - Evacuation
Charts).
City Receptionist, upon being notified of the
emergency, will:
try to get as many details as possible about
the emergency.
notify Key Personnel of the emergency (see
Appendix VII).
stand-by to assist.
evacuate if directed to, or if the emergency
becomes an immediate threat.
Ail City currency will quickly be secured. If a
transaction has not been completed, the currency will be
returned to the customer and the paper work secured.
Upon hearing the alarm system or being told to evacuate,
all areas of the Complex will be evacuated immediately
(see Evacuation Charts). Employees will ensure that all
visitors they come in contact with are assisted to
evacuate. Supervisors will ensure that all remote areas
such as restrooms and storage rooms in the vicinity of
their departments are checked and evacuated.
Evacuation Holding Areas
Ail Police and City Hall employees will proceed to
the parking lot on the West side of their buildings
to be available to assist Emergency Response Groups
if required. Engineering and Community Development
employees will proceed to the parking lot in the
front of the Council Chambers (South).
Ail Department Heads, managers, and supervisors,
will collect their personnel in a group and account
for all their employees. Unaccounted for
individuals and their probable location in the
Complex will be reported to the Emergency Services
Fire Division.
Public Works Director will:
Direct a competent person to cut the electrical
services of the building when directed by the Fire
Division.
Report to the Senior Fire Division Official at the
scene to be available to assist as required.
Re-entry
Re-entry into the Complex will not be attempted until
authorized by the Senior Fire Division Official on the
scene, the City Manager, or their designees.
APPENDIX
RESPONSES TO TORNADO EMERGENCY
Tornado Watch
A Tornado Watch means that
thunderstorms are possible.
tornadoes and severe
Keep an eye on the sky, if possible, for funnel
clouds and signs of severe thunderstorms and report
any significant signs you see to the City
Receptionist.
Tornado warnings or watches are dipatched over
the County emergency alert radio network. The City
Clerk's office will keep the radio on to monitor and
report warnings sent by th~ Department of Emergency
Management.
Be prepared to move immediately to a safe area if
directed to do so.
Ensure that all employees and visitors are aware of
the tornado watch in progress.
Tornado Warninq
A Tornado Warning means that a tornado has been detected
in our area.
Close all window blinds/drapes
Close/Secure all hallway doors
Evacuate to interior hallways on the ground floor.
Any second floor personnel will evacuate to the
ground floor via the interior stairways
If time does not permit evacuating to interior
hallways, seek shelter away from windows and under
heavy furniture and shield your head with your
hands
Stay as far as possible from windows and exterior
doors
Secure City currency
Secure City records
APPENDIX III
RESPONSES TO HURRICANE EMERGENCY
Hurricane Watch
A Hurricane Watch means that a hurricane may threaten
within twenty-four (24) hours.
Employees should:
1. Keep advised of the storm's location/heading.
2. Stand-by to assist as directed.
Hurricane Warninq
A Hurricane Warning means that a hurricane is expected to
hit our area within twenty-four (24) hours.
Employees should:
Assist in the hurricane preparations
Evacuate to safe shelter
Fuel and service all City vehicles
Keep advised of the storms location/heading
Secure all loose material on the exterior of the
buildings
Secure City currency
Secure or relocate City vital records
Secure or move City equipment
APPENDIX IV
RESPONSES TO HAZARDOUS MATERIAL SPILLS
A. When spills occur emDlovees should:
1. Call the appropriate person to identify the hazardous
material. When identified, if possible, the MSDS list should be
reviewed to determine the toxicity of the materials and the danger
to employees.
2. If appropriate, employees and visitors should be evacuated
from the area, and the following steps should be taken:
a. activate the fire alarm system.
b. notify the 9-1-1 Center.
c. notify the Receptionist by dialing "0"
d. notify your immediate supervisor.
e. secure City currency and vital records.
Receptionist will:
1. Notify key officials (See Appendix VII)
2. Evacuate if directed to, or if the emergency becomes an
immediate threat.
APPENDIX V
RESPONSES TO TRANSPORTATION ACCIDENTS
Transportation accidents could introduce a serious problem - this
is especially valid if vehicles are transporting hazardous
materials. Some of the hazardous materials which the Complex might
have to contrend with include:
Explosives
Toxic Gases (Flammable and Non-Flammable)
Petroleum Products
Poisons
Radioactive Materials
Toxic Chemicals
A. When spills occur, employees should:
1. Follow the procedures listed above for a hazardous
material spill.
2. Wait until a qualified individual can determine the
hazardous material and the toxicity of the materials and the danger
to employees.
3. If appropriate, employees and visitors should be evacuated
from the area, and the following steps should be taken:
a. activate the fire alarm system.
b. notify the 9-1-1 Center.
c. notify the Receptionist by dialing "0".
d. notify your immediate supervisor.
e. secure City currency and vital records.
Receptionist will:
1. Notify key officials (See Appendix VII)
APP~ND~'X VII
CITY OF SEBASTIAN ADM'FNISTRATION
KEY PERSONNEL LIST
The following personnel will be notified of any emergency
which occurs in the City of Sebastian Administration Complex
(City Government):
City Manager
Mayor and City Council
Chief of Police
City Clerk
Director of Public Works
Chairman Emergency Management Committee
First Floor Occupants
Second Floor Occupants
Receptionist
APPENDIX VIII
EVAC~JATXON CHARTS
ADMINISTRATIVE COiqPLEX
Police Department
City Hall
City Clerk's Office
Finance Department
Utilities Department
City Manager's Office
Personnel Department
Building A
Engineering Department
Council Chambers
Building B
Community Development
APPENDIX XX
~ELEPHONE NOTXFXCA~TON
OF KVAClJATION
City Manager notifies:
chief of Police notifies:
City Clerk notifies:
Deputy Clerk notifies:
Department Heads:
Chief of Police
City Clerk
Director of Public Works
Additional law enforcement officers,
if necessary
Receptionist
Mayor and City Council members
Deputy Clerk
Department Heads (10)
city Clerk - Deputy Clerk
Admin. Secretary
Clerical Asst. ii
Clerical Asst. I
Personnel Director -
city Mgr's Admin. Asst.
City Mgr's Admin. Sec.
Finance Director - Staff Accountant
2 Computer Operators
3 Account Clerk IIs
Clerical Asst. II
Comm. Dev. Director -
Chief Building Inspector
Building Inspector I
Code Enforcement Off.
zoning Technician -
Administrative Asst.
Administrative Sec.
Clerical Asst. II
Clerical Asst. I
Airport Manager
Utilities Director -
Clerical Asst. II
Supervisor, Plant Oper. -
Plant Oper. C
Plant Oper. Trainee
Util. Service Worker
Golf Pro/Manager -
Admin. Secretary - 4 Desk Clerks
Golf Cart Mechanic
4 Cart Attendants
Supt. Golf Course
Asst. Supet
2 Mechanics
6 Maint. Worker IIs
i Maint. Worker I
Police Chief -
Deputy Chief - Senior Srgt. -
3 Senior Srgt. (Shift)
12 Shift Police Off.
Senior Investigator -
3 Investigators
Crime Scene Tech.
Chief Comm. Technician -
6 Communications Tech.
Admin. Assistant -
Admin. Secretary
Clerical Asst. II
Clerical Asst. I
City Engineer -
Building Maint. Supt. -
Building Main. Tech.
Main. Worker I
Cemetery Sexton -
Main. Worker I
P.W. Engineering Tech. -
Engineering Tech.
Admin. Assistant
Clerical Asst. II
Asst. Public Workers Dir.
~ Crew Leaders (M. Wk. III)
5 Main. Wk. II
7 Main. Wk. I
Heavy Equipment Operator
Foreman, Garage
Head Mechanic
Clerical Asst. II
Foreman, Parks
2 Main. Wk. II
Main. Wk. I