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HomeMy WebLinkAboutR-95-22RESOLUTION NO. 95-22 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING ~DMINISTRATIVE PROCEDURES FOR THE SELECTION OF PROFESSIONAL ARCHITECTURAL, ENGINEERING, LANDSCAPE ARCHITECTURE OR LAND SURVEYING SERVICES; EST~,BLISHING CRITERIA FOR THE EVALUATION AND SELECTION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FORAN EFFECTIVE DATE OF THE RESOLUTION. WHEREAS, Section 287.055 of the Florida Statutes requires that the City of Sebastian adopt administrative procedures for the evaluation of the proposals for the provision of professional consulting services when the City solicits proposals for such services; and WHEREAS, City of Sebastian desires to adopt uniform administrative procedures which apply to the evaluation of all proposals for professional consulting services when such services are sought; and, WHEREAS, the City Council of the City of Sebastian finds it is in the public interest to adopt such uniform procedures. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: SECTION 1. ADMINISTRATIVE PROCEDURES: The City Council hereby establishes uniform administrative procedures which shall guide all Consultant Selection Committees in evaluating and selecting architectural, engineering, landscape architecture or land surveying services and projects for the City of Sebastian which exceed the minimum threshold amounts established in Section 287.055, Florida Statutes. The City Council shall appoint a Consultant Selection Committee (Committee) for each project requiring the use of the competitive selection process in obtaining professional services under Section 287.055, Florida Statutes. All proceedings of each Committee shall be open to the public. SECTI0~ Z. PUBLIC ANNOUNCEMEnt: The city Manager shall announce, in a uniform and consistent manner, each occasion when professional services are required for the City of Sebastian if the cost of such services exceeds the threshold established in Section 287.055, Florida Statutes. The public announcement shall include a general description of the project and the manner in which professional consultants may apply to the City for the purpose of furnishing services on the projects. SECTION 3. COMPETITIVE SELECTION PROCESS: The competitive selection process shall be conducted as follows: A. The Committee appointed to select the professional services for any project or proposal shall evaluate the current statements of qualifications and performance data on file with the City for the project, together with those which may be submitted by other firms regarding the proposed project, and shall conduct discussions with, and may require public presentations by, no less than five (5) firms, regarding their qualifications, approach to the project, and ability to furnish required services. In the event that less than five (5) firms make proposals for the project, the Committee may limit its discussions to those firms which have made application to the city. B. The Committee shall select in order of preference no less than five (5) firms, if at least five (5) firms apply, deemed to be 2 the most highly qualified to perform the required services. In determining whether a firm is qualified, the Committee shall consider such factors as the ability of the professional personnel; whether a firm is a certified minority business enterprise; past performance; willing to meet time and budget requirements; location; recent and current project workloads of the firm; and the volume of work previously awarded to each firm by the City. The Committee shall furnish its selection of the professional firms to the City Council for approval. C. In evaluation of the firm's qualifications for the project, the Committee shall consider, but not be limited to, the capacities, adequacy of personnel, past record, experience, whether the firm is a certified minority business in accordance with the Florida Statutes, and such other factors as may be determined by the Selection Committee to be applicable to its particular project. D. Each Committee will consider the attached Exhibit "1" as the evaluation form for analyzing the experience of the professionals and content of each proposal. The criteria adopted by the Committee must comply with the general guidelines established in Sections B and C. The City Council may change the points assigned to elements on the evaluation form for different projects. SECTION 4. SEVERABILITY: if any section or part of a section of this Resolution is declared invalid or unconstitutional, the validity, force and effect of any other section or part of a section of this Resolution shall not thereby be affected or 3 impaired unless it clearly appears that such other section or part of a section of this Resolution is wholly or necessarily dependent upon the section or part of a section so held to be invalid or unconstitutional. SEC?ION 5. CONFLIC?S: This Resolution shall prevail over all other Resolutions which are in conflict with this Resolution. If any clause, section or other part or application of this Resolution shall be held by any Court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part or application shall be considered as eliminated and in no way affecting the validity of the remaining portions or applications remaining in full force and effect. SECTION 6. EFFECTIVE DATE: immediately upon its adoption. The foregoing Resolution was Councilmember ~/~ by Councilmember ~%~ into a vote, the vote was as follows: This Resolution shall take effect moved for adoption by The motion was seconded and, upon being put Mayor Arthur L. Firtion Vice Mayor Carolyn Corum Councilmember Norma J. Damp Councilmember Ray Halloran Councilmember Louise R. Cartwright 4 The Mayor thereupon declared this Resolution duly passed and adopted this /~J~ day of ~~ , 1995. By:CITY~~/~~~OF SEBASTIAN, ~ ~ Arthur L. Firtion, Mayor · kathryn 4. O'Nall~¥an', CMC/AAE (Seal) ~' Approved as to Form and Content: Clifton A. McClelland, Jr. City Attorney 5 Name of Consulting Firm: Date and Time: Rating Done By: Factors to be Rated Knowledge of Specific Local Project Requirements Ability of Personnel Assigned to Project (Capacities, Adequacy of Personnel, Whether Firm is a Certified Minority Business Enterprise; Willingness to Meet Time and Budget Requirements) Proximity of Firm's Office to Sebastian (Location) Performance on Past Projects (Quality of Past Performance and Includes Recent, Current and Projected Workloads of the Firm and Volume of Work Previously Awarded Each Firm by the City) Knowledge of Permitting Agency Rules for the Project Overall Presentation Score Range 1 to 15 1 to 25 1 to 20 1 to 15 1 to 15 1 to 10 Total Points EXHIBIT "1"