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Home My WebLink AboutR-95-23RESOLUTION NO. ~ A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ESTABLISHING THE DATE AND TIME FOR CITY COUNCIL MEETINGS; ADOPTING ROBERTS RULES OF ORDER; PROVIDING FOR AGENDA PREPARATION; PROVIDING FOR AGENDA MODIFICATION; PROVIDING FOR PUBLIC HEARING PROCEDURES (OTHER THAN QUASI-JUDICIAL MATTERS); PROVIDING FOR PUBLIC INPUT PROCEDURES; ESTABLISHING DIRECTION RELATIVE TO VERBATIM TRANSCRIPTS; PROViDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Sebastian, Indian River County, Florida, believes it to be in the best interest of the citizens of Sebastian to provide clear direction to establish Council meeting times and dates and provide for conduct of City Council meetings by repealing current Resolutions and combining them into one Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, as follows: SECTION 1. CiTY COUNCIL MEETING DATE AND TIME. City Council Workshops shall be held, when needed, on the second and fourth Wednesdays at 6:30 P.M., and shall not exceed one hour in duration. The Regular City Council meeting shall also be on the second and fourth Wednesday and shall follow immediately upon conclusion of the workshop session and shall adjourn at 10:30 P.M., unless extended by unanimous vote of the City Council members present. All unfinished business at adjournment shall be carried to the next regularly scheduled City Council meeting unless prior to adjournment items are placed on a special meeting agenda. ~ NO SUBSTANTIVE DECISIONS AT WORKSHOPS. At workshops, matters may be discussed and placed on an appropriate City Council meeting agenda for action. Substantive decisions shall not be made at workshops. ISI.,_C. iIQ]~I_.~ ROBERTS RULES OF ORDER ADOPTED. The City Council will follow Roberts Rules of Order, Revised, 9th Edition, published by Scott, Foresman as a general guideline in the conduct of all meetings and workshops. Failure to follow said rules shall not affect the validity of any action taken. The City Council recognizes Robert Rules of Order are not applicable to every procedural matter governing a public official in the State of Florida. Each Councilmember must vote on all motions unless a Councilmember has a conflict of interest. A Councilmember may make a motion, second a motion or participate in discussion on a motion without relinquishing the chair. Members of Council have the exclusive right to raise questions of procedure or a point of order to the Chair and have the Chair role on the procedure or point of order. Any member of Council may appeal the decision of the Chair to the entire Council. The City Manager is AGENDA SUBMITTAL DEADLINE AND PREPARATION~ directed to prepare agendas for all City Council meetings. Documentation for items on agendas must be submitted to the City Clerk not later than noon on the Thursday preceding the respective meeting to expedite the preparation of agenda packets. 2 ~ AGENDA MODIFICATION. City Council, by unanimous vote of members present, may modify thc agenda to add agenda items. ~C~.TiOJ~[..~ ORDER FOR PUBLIC HEARINGS (OTHER THAN QUASI- JUDICIAL) BEFORE CiTY COUNCIL. The order for public hearings (other than quasi- judicial) before City Council is as follows: 1. Chairperson shall announce the opening of the public hearing. 2. City Attorney shall read the Ordinance or Resolution by title unless law requires more than the title be read. 3. Chairperson, if appropriate, shall announce the ground rules that apply to the hearing. 4. City staff shall make a presentation, comments and preliminary recommendation, if any. 5.Public input. a. Individuals in favor of approval of the matter. b. Individuals against approval of the matter. c. Individuals providing information only on the matter. 6. City staff final comments and recommendation, if any. 7. Chairperson closes hearing unless hearing continuation granted by vote of three Councilmembers. Continuance of Public Hearing. City Council may continue a public hearing unless a continuance would violate City Charter, City Code, State or Federal law. A Public heating may be continued to a time certain and date that the hearing will be re-opened shall be stated in the record. City Council may defer action on a matter and continue the public heating for receipt of written comments on the matter. Deferring Decision on Merits. City Council may defer a decision on the merits of any matter pending as a result of a public hearing. Suspension of Rules. Any provisions of this Resolution may be suspended for good cause by a vote of at least four Councilmembers present at the time of the decision to suspend. The good cause shall be stated on the record. Failure to Follow Rules. If City Council fails to slrictly abide by any provision of this Resolution, such failure shall not invalidate action taken by City Council or staff. ISF..~T[Q]~.. PROCEDURES FOR SPEAKERS AND INTRODUCTION OF NEW BUSINESS FROM TItE PUBLIC. 5Jllllzllp_SJle~. Speaker sign-up sheets shall be provided by the City Clerk prior to the commencement of any meeting of City Council in the City Council Chambers one half hour prior to the meeting or in the City Clerk's office from Monday through Wednesday from 8:00 a.m. to 4:30 prior to the meeting. Speakers at Council meetings shall be limited to individuals who have signed up to speak prior to commencement of the meeting or workshop. P~ublic Input on Agenda Items. Individuals who wish to address the City Council on items where public presentations are permitted on the agenda shall address the City Council immediately prior to City Council deliberation of the agenda item. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, provided, however, the Mayor and members of City 4 Council may recall an individual to provide additional information or to answer questions. Individuals shall have the opportunity to address City Council if they have signed the sign- up sheet prior to the commencement of the meeting with respect to an agenda item on a first- come, fu'st heard basis. In addition, individuals shall have the oppommity to address City Council during a public hearing held in accordance with any federal or state law, the City Charter, the Code of Ordinances and the Land Development Code of the City of Sebastian. Introduction of New Business from the Public. Introduction of New Business from the Public shall be that portion of Regular Meeting agendas at which individuals may introduce new business not otherwise on the prepared agenda. Any individual wishing to introduce new business during the Introduction of New Business from the Public section of Regular City Council meetings shall indicate this by signing the sign-up sheet available to the public in City Council chambers one half hour prior to the meeting or in the City Clerk's office from Monday through Wednesday from 8:00 a.m. to 4:30 p.m. prior to commencement of the meeting. Individuals shall be heard on a first come, first heard basis. Individuals are encouraged, whenever possible, to meet with staff to attempt to resolve matters. Individuals are also encouraged, whenever possible, to sign up for Introduction of New Business from the public by noon on the Thursday preceding the Regular Meeting and provide documentation for inclusion in the agenda packet. Introduction of New Business shall not be allowed at workshops. No Public Input at Special Meetings. No public input or Introduction of New Business from the Public shall be allowed at a special meeting, other than a scheduled public 5 hearing, if any, unless provided in the meeting call. Agenda Modification. City Council, by unanimous vote of members present, may modify the agenda to add an additional agenda item, and, in such event, an individual who wishes to address City Council with respect to the new agenda item, shall be afforded a reasonable opportunity to sign the sign-up sheet for such new agenda item. Time Limit for Public Input. Individuals, who are not parties in quasi-judicial proceedings, shall be limited to ten (10) minutes in making oral presentations to the City Council, except if extended by the Chair or reduced by the Chair based on the mount of time available. 3~ritten Presentations. Individuals may also submit written presentations to the City Council by providing ten (10) complete copies to the City Clerk prior to commencement of the meeting. Public Input Addressed to Chair. All public input shall be addressed to the Chair, unless answering a question of a member of City Council or City staff. ,~21[Q151~ VERBATIM TRANSCRIPTS OF CITY COUNCIL MEETINGS. The City Clerk's office is not required to prepare verbatim transcripts or parts of any of any minutes of City Council meetings unless City Council, by majority vote, directs verbatim transcripts for any parts of any minutes it deems necessary and proper for conduct of internal affairs of city. Any person shall be required to transcribe their own verbatim transcript from a copy of the tape provided by the city clerk's office at such cost as allowed by Florida Statute. 6 ~ F.,_Q. IS~[C~. All resolutions or parts of resolutions in conflict herewith are hereby repealed, including Resolution Nos. R-81-34A, R-85-35, R-86-46, R-87- 26, R-88-32, R-93-19, and R-93-20. SECTION 10. EFFECTIVE DATE. This Resolution shall take effect immediately upon its passage. The foregoing Resolution was passed for adoption by Councilmember The motion was seconded by Councilmember ....................... and, upon being put to a vote, the vote was as follows: Mayor Arthur Firtion Vice Mayor Carolyn Corum Councilmember Louise Cartwright Councilmember Norma Damp Councilmember Raymond Halloran The Mayor thereupon declared this Resolution duly passed and adopted this ~ day of C~/&}, 1995. Arthur L. Firtion~ ~ Mayor , ( . Approved as to Form and Content: ~ c..", P \ . j y . Chfton A. McClelland, Jr. City Attorney 8