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HomeMy WebLinkAboutR-96-53RESOLUTION NO. R-96-53 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RiVER COUNTY, FLORIDA, REPEALING RESOLUTION NO. R-95-33; ESTABLISHING THE DATE AND TIME FOR CITY COUNCIL MEETINGS, WORKSHOPS AND QUASI-JUDICIAL HEARINGS; ADOPTING ROBERTS RULES OF ORDER; PROVIDING FOR AGENDA PREPARATION; PROVIDING FOR AGENDA MODiFICATION; PROVIDING FOR PUBLIC HEARING PROCEDURES (OTHER THAN QUASI-JUDICIAL MATTERS); PROVIDING FOR PUBLIC INPUT PROCEDURES; ESTABLISHING DIRECTION RELATIVE TO VERBATIM TRANSCRIPTS; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROViDiNG FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Sebastian, Indian River County, Florida, believes it to be in the best interest of the citizens of Sebastian to provide clear direction to establish Council meeting times and dates and provide for conduct of City Council meetings. NOW, THEREFORE, BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, as follows: SECTION 1. CITY COUNCIL MEETING DATE AND TIME. City Council Workshops shall be held, when needed, on the second and fourth Wednesday of the month at 6:00 p.m. and should not exceed one hour in duration. Regular City Council meetings shall be held on the second and fourth Wednesdays of each month at 6:00 p.m., unless preceded by a workshop, in which case they will begin at 7:00 p.m. or soon thereafter. Regular meetings which begin at 6:00 p.m. shall adjourn at 9:30 p.m. unless extended by a majority vote of City Council members present. Regular meetings which begin at 7:00 p.m. shall adjourn at 10:30 p.m. unless extended by a majority vote of City Council members present. A motion to extend the meeting time shall be made only once during each Regular meeting and the motion shall be for a thirty (30) minute extension. All unfinished business at adjournment shall be carried to the beginning of the next Regular City Council meeting unless prior to adjournment items are placed on a special meeting agenda. SECTION 2. SPECIAL MEETINGS FOR OUASI-JUDiCIAL HEARINGS. Quasi- judicial hearings shall be conducted at Special meetings on the first or third Wednesday of the month as needed. Special meetings called for quasi-judicial hearings shall begin at 6:00 p.m. Continuance of quasi-judicial hearings shall be in accordance with the ordinance governing quasi-judicial proceedings. SECTION 3. NO SUBSTANTIVE DECISIONS AT WORKSHOPS. At workshops, matters may be discussed and placed on an appropriate City Council meeting agenda for formal action. Substantive decisions shall not be made at workshops. i,~,~7,,~[O_!~[~ ROBERTS RULES OF ORDER ADOPTED. The City Council will follow goberts Rules of Order~ Revised, 9th Edition, published by Scott, Foresman as a general guideline in the conduct of all meetings and workshops. Failure to follow said rules shall not affect the validity of any action taken. The City Council recognizes Robert Rules of Order are not applicable to every procedural matter governing a public official in the State of Florida. Each Councilmember must vote on all motions unless a Councilmember has a conflict of interest. A Councilmember may make a motion, second a motion or participate in discussion on a motion without relinquishing the chair. Members of Council have the exclusive right to raise questions of procedure or a point of order to the Chair and have the Chair rule on the procedure or point of order. Any member of Council may appeal the decision of the Chair to the entire Council. SECTION 5, AGENDA SUBMITTAL DEADLINE AND PRE~,ARATION. The City Manager is directed to prepare agendas for all City Council meetings. Documentation for items on agendas must be submitted to the City Clerk not later than noon on the Thursday preceding the respective meeting to expedite the preparation of agenda packets. ~ AGENDA MODIFICATION~ City Council, by majority vote of members present, may modify the agenda to add an additional agenda item, and, in such event, an individual who wishes to address City Council with respect to the new agenda item, shall be afforded a reasonable opportunity to address City Council on such new agenda item. ~,,~C,_TJ3~._~. ORDER FOR JUDICiAL) BEFORE CITY COUNCIL. before City Council is as follows: A. Order of Business: 1. 2. PUBLIC HEARI,N. GS (OTHER THAN OUASI- The order for public hearings (other than quasi-judicial) Continuance of Public Hearing. a continuance would violate City Charter, City Code, State or Federal law. 3 Chairperson shall announce the opening of the public hearing. City Attorney shall read the Ordinance or Resolution by title unless the City Charter. Code of Ordinances and/or Florida Statute~ la,~ requires more than the title be read. Chairperson, if appropriate, shall announce the ground rules that apply to the hearing. City staff shall make a presentation, comments and preliminary recommendation, if any. Public input. City stafffinal comments and recommendation, if any. Chairperson closes hearing unless hearing continuation granted by thC affirmative vote of three Councihnembers. City Council may continue a public hearing unless A Public hearing may be continued to a time certain that the hearing will be re-opened and shall be stated in the record. City Council may defer action on a matter and continue the public hearing for receipt of written comments on the matter. C. Deferring Decision on Merits. City Council may defer a decision on the merits of any matter pending as a result of a public hearing. D. Suspension of Rules. Any provisions of this Resolution may be suspended for good cause by the affirmative vote of at least three Councilmembers. The good cause shall be stated on the record. E. Failure to Follow Rules. If City Council fails to strictly abide by any provision of this Resolution, such failure shall not invalidate action taken by City Council or staff. i~F,.C,,.TI_Q~IS~. PROCEDURES FOR SPEAKERS AND INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC. A. ' -~. Speaker sign-up sheets shall be provided by the City Clerk prior to the commencement of any meeting of City Council in the City Council Chambers one half hour prior to the meeting or in the City Clerk's office from Monday through Wednesday from 8:00 a.m. to 4:30 prior to the meeting. Speakers at Council meetings shall be limited to individuals who have signed up to speak prior to commencement of the meeting, except as provided in Section 6. B. Public Input on Agenda Items. Individuals who wish to address the City Council on items where public presentations are permitted on the agenda shall address the City Council immediately prior to City Council deliberation of the agenda item. individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, provided, however, the Mayor and members of City Council may recall an individual to 4 provide additional information or to answer questions. Individuals shall have the opportunity to address City Council if they have signed the sign-up sheet prior to the commencement of the meeting with respect to an agenda item on a first-come, first heard basis. In addition, individuals shall have the opportunity to address City Council during a public hearing held in accordance with any federal or state law, the City Charter, the Code o/:' Ordinances and the Land Development Code of the City of Sebastian. C. Introduction of New Business from the Public. Introduction of New Business from the Public shall be that portion of Regular Meeting agendas at which individuals may introduce new business not otherwise on the prepared agenda. Any individual wishing to introduce new business during the Introduction of New Business from the Public section of Regular City Council meetings shall have the opportunity to address the City Council if they have signed the sign-up sheet prior to the commencement of the meeting on a first come first heard basis. Individuals are encouraged, whenever possible, to meet with staff to attempt to resolve matters. Individuals are also encouraged, whenever possible, to sign up for Introduction of New Business from the public by noon on the Thursday preceding the Regular Meeting and provide documentation for inclusion in the agenda packet. D. No Public Input at Special Meetings or Workshops. No public input or Introduction of New Business from the Public shall be allowed at special meetings or workshops, other than a scheduled public heating. Notwithstanding this, the City Council may allow public input at a special meeting or workshop. Such a detem~inatlon shall be made at the beginning of the special meeting or workshop and must be approved by a majority vote. E. rime Limit for Public Input. Individuals, who are not parties in quasi-judicial proceedings, shall be limited to ten (10) minutes in making oral presentations to the City Council, except if extended by the Chair or reduced by the Chair based on the amount of time available. F. Written Presentations. Individuals may also submit written presentations to the City Council by providing ten (10) complete copies to the City Clerk prior to commencement of the meeting. G. Public Input Addressed to Chair. All public input shall be addressed to the Chair, unless answering a question of a member of City Council or City staff SECTION 9. VERBATIM TRANSCRIPTS OF CITY COUNCIL MEETINGS. Any person who decides to appeal any decision made by the city council with respect to any matter considered at any meeting or heating will need a record of the proceedings and may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be heard, in accordance with 286.0105 Florida Statutes. The City Clerk's office is not required to prepare verbatim transcripts or parts of any minutes of City Council meetings unless City Council, by majority vote, directs verbatim transcripts for any parts of any minutes it deems necessary and proper for conduct of internal affairs of city. SECTION 10. .G.O.I~LEJaI.C~. All resolutions or parts of resolutions in conflict herewith are hereby repealed, including Resolution No. R-95-33. SECTION 11. EFFECTIVE DATE. This Resolution shall take effect October 1, 1996. Mayor Louise R. Cartwright Vice-Mayor Walter W. Barnes Councilmember Norma J. Damp Councilmember Raymond Halloran Councilmember Richard J. Taracka  The Mayor thereupon declared this Resolution duly passed and adopted this/~q.g day of . 1996. ATTEST: ' K,giu3m M.. 6;Hailorah, CMC/AAE .-City Clerk }.--(Seal) . -Approved as to Form and Content: (_ 2' Valerie F. Settles, City Attorney CITY OF SEBASTIAN, FLORIDA By'~fg~~ d ~ Louis8 R. Cartwright, Mayor 7