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Home My WebLink AboutR-97-21RESOLUTIOJ A RESOLUTION OF THE CITY COUNTY, FLORIDA, REPEAL~ ESTABLISHING THE DATE AND TI~ WORKSHOPS AND QUASI-JUDICIAl RULES OF ORDER; PROVIDIN(] PROVIDING FOR AGENDA MODIFii HEARING PROCEDURES (OTHER T PROVIDING FOR PUBLIC INPU3 DIRECTION RELATIVE TO VERB~ FOR REPEAL OF RESOLUTIONS CONFLICT HEREWITH; AND PRO~ WHEREAS, the City Council of the believes it to be in the best interest of the citizens Council meeting times and dates and provide for. NOW, THEREFORE, BE IT RESOLVI OF SEBASTIAN, INDIAN RIVER COUNT5 SECTION 1. CITY COUNCIL MEE~ Re~tndar Meetings: Regular Meetings si of each month at 7:00 p.m. and shall adjourn at 10:~ Council members present. A motion to extend the Regular meeting and the motion shall be for nc unfinished business at adjournment shall be carried NO. R-97-21 DF SEBASTIAN,' INDIAN RIVER IG RESOLUTION NO. R-97-02; IE FOR CITY COUNCIL MEETINGS, HEARINGS; ADOPTING ROBERTS FOR AGENDA PREPARATION; ATION; PROVIDING FOR PUBLIC [tAN QUASI-JUDICIAL MATTERS); PROCEDURES; ESTABLISHING ,TIM TRANSCRIPTS; PROVIDING OR PARTS OF RESOLUTIONS IN IDING FOR AN EFFECTIVE DATE. '.ity of Sebastian, Indian River County, Florida, Sebastian to provide clear direction to establish :onduct of City Council meetings. 'rD BY THE CITY COUNCIL OF THE CITY as follows: iNG DATE AND TIME. ri be held on the second and fourth Wednesdays 0 p.m. unless extended by a majority vote of City meeting time shall be made only once during the more than a thirty (30) minute extension. All o the beginning of the next Regular City Council meeting unless, prior to adjournment, items are I: aced on a special meeting agenda. Quasi-judicial Hearings: Quasi-judicial ~earings, when necessary, shall be conducted at special meetings called for such purpose on the firsl and third Wednesdays of the month, at 7:00 p.m. and shall adjourn at 10:30 p.m. unless extended by The City Manager, at his discretion, may schedule meeting when necessary. Workshops: Workshops, when necessal, of the month at 7:00 p.m.and shall adjourn at 10:3. majority vote of City Council members present. tuasi-judicial hearing for a Regular City Council r, shall be held on the first and third Wednesdays p.m. unless extended by a majority vote of City Council members present. a quasi-judicial hearing scheduled for the first or special meeting. A consensus to extend the works and the extension shall be for no more than a adjournment shall be carded to the beginning oftl Special Meetings for Other Pu~. oses: Speci; hearings may be called in accordance with the Chi SECTION 2. NO SUBSTANTIVE DI~ matters may be discussed and placed on an appJ In the event that there i,~ a special meeting for the purpose of conducting third Wednesday, the workshop will follow the hop shall be made only once during the meeting :hirty (30) minutes. All unfinished business at te next scheduled workshop. ti meetings for purposes other than quasi-judicial ~rter of the City of Sebastian. UISIONS AT WORKSHOPS. At workshops, 3priate City Council meeting agenda for formal action. SECTION 3. ROBERTS RULES O1~ follow Roberts Rules of Order, Revised, 9th Edi' guideline in the conduct of all meetings and worksl the validity of any action taken. The City Council recognizes Robert Rules matter governing a public official in the State of motions unless a Councilmember has a conflict of Substantive decisions shall not be made at workshops. ORDER ADOPTED. The City Council will :ion, published by Scott, Foresman as a general lops. Failure to follow said rules shall not affect of Order are not applicable to every procedural Florida. Each Councilmember must vote on all interest. A Councilmember may make a motion, second a motion or participate in discussion on of Council have the exclusive tight to raise que and have the Chair rule on the procedure or poin decision of the Chair to the entire Council. Fu'LI2ILO~ AGENDA SUBMITr^ Manager is directed to prepare agendas for all agendas must be submitted to the City Clerk respective meeting to expedite the preparation. SECTION 5. AGENDA MODIFI¢ members, may modify the agenda to add an addil who wishes to address City Council with res reasonable opportunity to address City Council ~. ORDER FOR PUl JUDICIAL) BEFORE CITY COUNCIL. Thc before City Council is as follows: A. Order &Business: 1. Chairperson shall annoul 2. City Attorney shall rea~ City Charter, Code of than the title be read. 3. Chairperson, if approp heating. 4. City staff shall make a pi recommendation, if any. 5. Public input. motion without relinquishing the chair. Members stions of procedure or a point of order to the Chair of order. Any member of Council may appeal the DEADLINE AND PREPARATION, The City ',ity Council meetings. Documentation for items on aot later than noon on the Thursday preceding the >f agenda packets. :ATION. City Council, by a majority vote of its ional agenda item, and, in such event, an individual ~ect to the new agenda item, shall be afforded a on such new agenda item. ILIC HEARINGS (OTHER THAN OUASI- order for public hearings (other than quasi-judicial) ice the opening of the public heating. the Ordinance or Resolution by title unless the }rdinances and/or Florida Statutes requires more late, shall announce the rules that apply to the 'esentation, comments and preliminary 6. City stafffinal comments 7. Chairperson closes hear affirmative vote of three C B. Continuance of Public Hearing. a continuance would violate City Charter, City Co continued to a time certain that the hearing will be Council may defer action on a matter and continue ~ on the matter. C. ]~eferring Decision on Merits. City matter pending as a result of a public hearing. D. Suspension of Rules. Any provisi~ cause by the affirmative vote of at least three Cou the record. E. Failure to Follow Rules. If City Co Resolution, such failure shall not invalidate actiol ;~113~J.2. PROCEDURES FOR S BUSINESS FROM THE PUBLIC~ A. Sign-up Sheet. Sign-up sheets st commencement of any meeting of City Council in the meeting or in the City Clerk's office from Mt prior to the meeting for Introduction of New Bu: nd recommendation, if any. ~g unless hearing continuation granted by the ouncil members. ',ity Council may continue a public hearing unless e, State or Federal law. A Public hearing may be re-opened and shall be stated in the record. City :he public hearing for receipt of written comments Council may defer a decision on the merits of any ~ns of this Resolution may be suspended for good ~cil members. The good cause shall be stated on uncil fails to strictly abide by any provision of this taken by City Council or staff. PEAKERS AND INTRODUCTION OF NEW ~all be provided by the City Clerk prior to the the City Council Chambers one half hour prior to today through Wednesday from 8:00 a.m. to 4:30 finess from the Public and Public Hearings. B. Public Input on Agenda Items. In¢ items where public presentations are permitter immediately prior to City Council deliberation of ti Council after commencement of City Council del concluded, provided, however, the Mayor and ml provide additional information or to answer q~ opportunity to address City Council during a put state law, the City Charter, the Code of Ordinanc~ Sebastian. C. Introduction of New Business fro~ the Public shall be that portion of Regular Meetin business not otherwise on the prepared agenda. "] as an item that has occurred or was discovered witl to introduce new business during the Introducl Regular City Council meetings shall have the op signed the sign-up sheet prior to the commenceme Individuals are encouraged, whenever possible, Individuals are also encouraged, whenever possi from the public by noon on the Thursday precedin[ for inclusion in the agenda packet. D. No Public Input at Special Meetin of New Business from the Public shall be allox~ [ividuals who wish to address the City Council on on the agenda shall address the City Council e agenda item. Individuals shall not address City iberation on an agenda item after public input has ~mbers of City Council may recall an individual to ~estions. In addition, individuals shall have the ~lic hearing held in accordance with any federal or ~s and the Land Development Code of the City of n the Public. Introduction of New Business from agendas at which individuals may introduce new 'ew Business" as used in this paragraph, is defined fin the previous six months. Any individual wishing ion of New Business from the Public section of ~ortunity to address the City Council if they have at of the meeting on a first come first heard basis. to meet with staff to attempt to resolve matters. ble, to sign up for Introduction of New Business the Regular Meeting and provide documentation ~ or Workshops. No public input or Introduction ~d at special meetings or workshops, other than a scheduled public hearing. Notwithstanding this, th meeting or workshop. Such a determination shall workshop and must be approved by a majority E. Time Limit for Public Input. proceedings, shall be limited to ten (1 O) minute.~ except if extended by the Chair or reduced by th~ F. Written Presentations. Individuals Council by providing ten (10) complete copies meeting. G. Public Input Addressed to Chair. unless answering a question of a member of Cit' ~ VERBATIM TRANS( person who decides to appeal any decision mac considered at any meeting or hearing will need a that a verbatim record of the proceedings is made, upon which the appeal is to be heard, in accorda~ The City Clerk's office is not required to p~ of City Council meetings unless City Council, by parts of any minutes it deems necessary and prog ~ ~N~.J~. All rest are hereby repealed, including Resolution No. R. e City Council may allow public input at a special ~e made at the beginning of the special meeting or ~te, or in the case ora workshop, by consensus. I adividuals, who are not parties in quasi-judicial . in making oral presentations to the City Council, Chair based on the amount of time available. may also submit written presentations to the City to the City Clerk prior to commencement of the Ail public input shall be addressed to the Chair, Council or City staff. ~[PTS OF CITY COUNCIL MEETINGSL Any le by the city council with respect to any matter · ecord of the proceedings and may need to ensure ~vhich record includes the testimony and evidence ~ce with 286.0105 Florida Statutes. epare verbatim transcripts or parts of any minutes majority vote, directs verbatim transcripts for any er for conduct of internal affairs of city. lutions or parts of resolutions in conflict herewith 97-02. ~. EFFECTIVE DA'! The foregoing Resolution was passed for The motion was seconded by Councilmember vote, the vote was as follows: Mayor Walter W. Barnes Vice-Mayor Richard J. Taracka Councilmember Louise R. Cartwright Councilmember Larry Paul Councilmember Ruth Sullivan //~_The Mayor thereupon declared this ResO ~ ,1997. / CE ATTEST: I~athryn M(,. o'Halioran, CMC/AAE C[iy Clerk (~al~) '- _ -.. -- _. Approved as to Fermand Content: '- ValL~4e_F.._S,sttlgs~-,~,~y Attorney By: W~ 'E. This Resolution shall take effect on .doption by Councilmember...~ ~g/4)-N3' ~ .;~g- and, upon being put to a ution duly passed and adopted this . day of ?Y OF SEBASTIAN, FLORIDA lter W. ffa~r~e~, Ma~or