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HomeMy WebLinkAboutR-99-09RESOLUTION N A RESOLUTION OF THE CITY COUNTY, FLORIDA, ADOPTING POSITION OF PURCH ADMINISTRATOR/ASSISTANT TO ( INCLUSION OF SUCH JOB DESCRIP STANDARD OPERATING PROCE.DU] RESOLUTIONS OR PARTS OF HEREWITH; AND PROVIDING FOI~ WHEREAS, the job description of Purcha Manager will replace the current job description of which was never adopted by resolution. NOW THEREFORE, BE IT RESOLVED River County, Florida, as follows: SECTION 1. The job description for the class / Assistant to City Manager as attached hereto as SECTION 2. The City Clerk is hereby direcl Mayor and members of the City Council, City Man~ Standard Operating Procedures for the City. The Resolution on said job description. SECT!ON. 3, All Resolutions or parts of Res SECTION 4, This Resolution shall take eft O. R-99-09 OF SEBASTIAN, INDIAN RIVER A JOB DESCRIPTION FOR THE ASING & CONTRACT IITY MANAGER; PROVIDING FOR lION IN THE CITY OF SEBASTIAN lES; PROVIDING FOR REPEAL OF RESOLUTIONS IN CONFLICT · AN EFFECTIVE DATE. ting & Contract Administrator/Assistant to City Assistant to the City Manager/Purchasing Agent ~y the City Council of the City of Sebastian, Indian ification of Purchasing & Contract Administrator Exhibit "A" is hereby adopted. ed to supply a copy of this job description to the tger and all department heads for inclusion in the City Clerk shall note the number and date of this olutions in conflict herewith are hereby repealed. :ctive immediately upon its adoption. The foregoing Resolution was moved for d :~pt. ion by Councilmember --,,.~--. .. was seconded by Councilmember ~ffz.c ~ and, upon being put to a vote, The motion the vote was as follows: Mayor Ruth Sullivan Vice-Mayor Martha Wininger Councilmemeber Louise R. Cartwright Councilmember Larry Paul Councilmember Chuck Neuberger The Mayor thereupon declared this Resolutic CIT By: Stringer, City ~rney mchard n duly passed and adopted this ~/'/'~' Day of Y OF SEBASTIAN, FLORIDA [uth Sullivan, Mayor POSITIO~ Class Title: Purchasing & Cont / Assistant to Department: CITY MANAGER Division: Date: 02/24/99 GENERAL PURPOSE Under direction of the supervises the procuremen difficult professional wo~ development of contracts services for the City; an~ Acts as Professional lia functions including receivJ public. SUPERVISION RECEIVED Works under the general Manager. SUPERVISION EXERCISED None ESSENTIAL DUTIES AND RESPONSIB~ Plans, organizes, directs directly to the purchase for the City. Develops and writes s' specifications through res~ determine product and/or ~ Researches, examines and ~ proposals, and prepares I City Council regarding aw~ Confers with department h~ specific descriptions of Consults and confers with information to department Establishes procedures to other items to requisitior DESCRIPTION tact Administrator the City Manager Resolution: R-99.~-09 ity Manager, plans, organizes and t activities of the City, performs :k regarding research, analysis and to procure equipment, supplies and performs related work as required. ison and assist in administrative .ng requests and complaints from the uidance and direction of the city 5ITIES and reviews all functions relating Df equipment, supplics and services :andardized and specialized, bid arching and analyzing information to ervice need and availability; .nalyzes bid proposals, requests for ecommendations to City Manager and .rding of bids; ~ad and other employees to establish 'equested goods or services; ~endors to obtain and provide market .; receive and disperse all stock and ~ing departments; Purchasing & Contract Administrate.' Assistant to the City Manager ~rade Number: Union: EXEMPT Location: Recommends disposal of su material; Supervises, evaluates and personnel; Assists in the preparatio purchasing budget; Confers with City Attorney Administer policies and compliance to related laws Establish standards to ens contracts and purchases; Approves purchase requisit for payment; DESIRED MINIMUM QUALIFICATIONS Qualifications: To perform this job succes~ perform each essential dut listed below are represent~ ability required. Reason enable individuals with dj functions. rplus City equipment, supplies and provides training for subordinate n and administration of the City's in reference to contracts; procedures to ensure mu. nicipal and ordinances; ure the effective administration of ions, purchase orders, and invoices ~fully, an individual must be able to y satisfactorily. The requirements ~tive of the knowledge, skil. l, and/or able accommodations may be made to sabilities to perform the essential Education and E~perience: Graduation from a four y~ courses in business admi accounting, business law, field. Education may be ~ubstituted by additional experience in contract purchasing o~ a two years of experience for each year of education basis./ Four years of experiencei~ contract purchasing of a variety of material, services and ~quipment. Must demonstrate solid :ar college or university includJ_n[~ nistration, public administration, basic computer science or related Abilities: systems used in governmental ~t contracts, contract services and 'ocedures; :rials, and services; Purchasing & Contract Administratm' Assistant to the City Manager Basic computer applicatio~ Construction methods, mat~ Legal aspects of governme bidding and procurement pz Necessary Knowledge, Skills an( Methods, procedures an( purchasing; organizational, management, and methods. and negotiating skills, ~rinciples Prepare clean and concise Prepare bid specifications Develop procurement procec in most efficient use of £ Understand and carry out c Establish and maintain el employees, vendors, and ot SPECIAL REQUIREMENTS Computer literate and license. TOOLS AND EQUIPMENT USED Personal computer, incl calculator; copy and fax n PHYSICAL DEMANDS The physical demands descrJ that must be met by an e~ essential functions of thi~ be made to enable individu~ essential functions. While performing the dut frequently required to wal~ is occasionally required t or operate objects, and re The employee must frequent] Specific vision abilities vision, distance vision, cc perception, and the abilit WORK ENVIRONMENT The work environment ck representative of those an the essential functions of may be made to enable indix the essential functions. While performing the dutie~ is indoors in an offic outside. reports; and write contracts; ures and programs which will result ity funds; ral and written instructions; ~fective working relationship with hers; valid Florida State driver's uding word processing achine; phone. software; .bed here are representative of those ~ployee to successfu]~J.y perform the . job. Reasonable accommodations may .ls with disabilities to p(~r~orm 'the les of this job, the employee is ~, sit and talk or hear. The employee o use hands to finger, handle, feel ach with hands and arms. .y lift and/or move up to ]0 pounds. required by this job includ, e close ,lor vision, peripheral vision, depth y to adjust focus. .aracteristics described here are employee encounters while performing this job. Reasonable accommodation~ ~iduals with disabilities to perform I of this job, the employee generally environment; occasionally works 3 Purchasing & Contract Adtninistrator Assistant 1.~ the City Malinger The noise level in the wor~ in the office. SELECTION GUIDELINES Formal application, ratine interview and reference required. The duties listed above al the various types of work of specific statements of C position if the work i assignment to the position The job description does nc between the employer and the employer as the needs the job change. Effective Date: 02/24/99 Resolution Number: R-99-09 environment is usually quiet while of education and experience; oral check; job related tests may be e intended only as illustrations of that may be performed. The omission .uties does not exclude them from the similar, related or a logical ,t constitute an employmeDt agre~:~ment mployee and is subject to chang~ by of the employer and requirements of Revision History: 4 Purchasing & Contract Adminis~rat,.' Assistant to the City Manage,'