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Home My WebLink AboutR-99-10 RESOLUTION NO. R-99-10 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A POSITION DESCRIPTION FOR THE JOB OF POLICE RECORDS SUPERVISOR; PROVIDING FOR INCLUSION OF SUCH POSITION DESCRIPTIONS IN THE CITY OF SEBASTIAN STANDARD OPERATING PROCEDURES; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager has determined that the City has a need for a Police Records Supervisor. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Sebastian, Indian River County, Florida, as follows: SECTION 1. The position description for the Police Records Supervisor is attached hereto as Exhibit "A" is hereby adopted. SECTION 2. The City Clerk is hereby directed to supply a copy of the position description to the Mayor and members of the City Council, City Manager, and all department heads for inclusion in the Standard Operating Procedures for the City. The City Clerk shall note the number and date of this Resolution on said position description. SECTION 3. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed. SECTION 4. This Resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember U The motion was seconded by Councilmember e-4~?~ and, upon being put to a vote, the vote was as follows: Mayor Ruth Sullivan Vice-Mayor Martha Wininger Councilmember Louise Cartwright Councilmember Larry Paul Councilmember Chuck Neuberger The Mayor thereupon declared this Resolution duly passed and adopted this cl% day Of~ 1999. CITY OF SEBASTIAN, FLORIDA By: d--~ Ruth Sullivan, Mayor ATTESy Or:::~ m (}t!a~~ Kathryn M. 'Halloran, CMC/ AAE City Clerk (Seal) Richard Stringer, "EXHIBIT A" Class Title: POLICE R Resolution Number: R- Department: POLICE FLSA Status:pay Grade 25 Unio Date Prepared: 02/10/99 CORDS SUPERVISOR 9-10 ivision: Records CWA Approved Date: 02/24/99 SUMMARY: Under direction, the pu ose of the position is to supervise and coordinate activities for assigned sections of the City of Sebastian Police Department Records Bureau. Sections of responsibility include, but are n t necessarily limited to, FCIC/NCIC system entry, arrest history, rec rds counter work for public and law enforcement personnel, injunctio orders, receiving desk, juvenile desk, and Uniform Crime Reportin . Employees in this classification assist in all areas under charge as needed, and are responsible for responding to complex and non-rou ine issues unable to be resolved by unit personnel under charge. Pe forms related work as directed. ESSENTIAL DUTIES AND RESPONSIBIL TIES: include the following. Other related work may be assigned as needed. . Provides direct supervision a d coordination for assigned records functions under charge; prov'des training and assistance to unit personnel as needed. . Supervises receipt, classifica ion, and entry of reports and record data in compliance with St te Department of Law Enforcement prescribed procedures and gui elines. . Researches and responds to c mplex and non-routine issues unable to be resolved by unit pers nnel under charge, i. e., locating records, reports, and other pecified data, to include accessing archived data when required. · Supervises receipt of court or ers, verifies such for accuracy and completeness, and ensures co pliance with court order requests concerning sealing,/expunging arrests or correcting data. . Oversees operation of unit entering, modifying, canceling stolen items, and other syste automated records system in the and validating of missing persons, data. . Ensures the preparation of aily mailings for a wide range of requested items, i.e., bac ground checks, accident reports, incident reports, affidavits, defendant jackets, arrest bookings. . Supervises the counter functio s of responding to in-person public requests in compliance with guidelines of Chapter 119, and in responding to law enforceme t and outside agency requests for records and F.S. related data. 1 . Has charge of and operates t e network server for the local area network (LAN System) within t e Police Department. . Oversees administrative suppor duties relating to data management, i.e., compiling hard copy, a swering telephone inquiries, filing documentation, making required copies, transmitting information to proper recipients. . Supervises the processing of arrest histories as applicabl ivil injunctions, misdemeanors, and to section of assignment. . Supervises processing units as applicable to ests from fingerprint and booking of assignment. The list of essential functions, s outlined herein, is intended to be representative of the tasks perf rmed within this classification. It is not necessarily descriptive 0 anyone position in the class. The omission of an essential functio does not preclude management from assigning duties not listed her in if such functions are a logical assignment to the position. MARGINAL FUNCTIONS While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by othe unit members. Performs related duties as direc ed. MINIMUM TRAINING AND EXPERIENCE High school diploma or GED supp emented by a minimum of three (3) years progressively responsible I ad worker or supervisory experience in the records function to in lude the receipt, processing and retrieval of records for a small 0 moderate scale governmental or law enforcement agency; or an equ'valent combination of education, training, and experience. SPECIAL REOUIREMENTS FCIC/NCIC certification as a te minal operator must be maintained while serving in this position. PERFORMANCE APTITUDES Data Utilization: Requires the and/or assess data and/or info Includes exercise of discretion consequences, and in referencin select alternatives. bility to evaluate, audit, deduce, ation using established criteria. in determining actual or probable such evaluation to identify and Human Interaction: Requires the bility to effectively function in a supervisory capacity for a group f workers. Includes the ability to make decisions on procedural and technical levels. 2 .. E i M hin iliz i n: Requires the ability to operate and control he actions of equipment, automated systems and/or materials requiri 9 complex and rapid adjustments. ability to perform addition, Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or a visory data and information. Mathematical Aptitude: Requires subtraction, multiplication and Functional Reasoning: Requires he ability to apply principles of influence systems, such as mati ation, incentive, and leadership. Ability to exercise independent j dgment to apply facts and principles for developing approaches and te hniques to problem resolution. Situational Reasoning: Requires t e ability to exercise the judgment, decisiveness and creativity equired in situations involving evaluation of information agains measurable or verifiable criteria. ADA COMPLIANCE Pnysical Ability: Tasks involve effort in sedentary to light work, carrying, pushing and/or pullin weight (25 pounds) . he ability to exert light physical but which may involve some lifting, of objects and materials of light Sensory Requirements: Some discrimination. Tasks require tas s require visual perception I communications ability. and Environmental Factors: Tasks are egularly performed without exposure to adverse environmental condit' ons, such as dirt, dust, pollen, odors, wetness, humidity, rain, f es, temperature and noise extremes, machinery, vibrations, elect ic currents, traffic hazards, animals/wildlife, toxic/poisono s agents, violence, disease, or pathogenic substances. The City or Sebastian is an Equal Opportunity Employer. In compliance with the Americans with Disabili ies Act, the City of Sebastian will provide reasonable accommodatio s to qualified individuals with disabilities and encourages both rospective and current employees to discuss potential accommodations with the employer. 3