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Home My WebLink AboutR-99-33 RESOLUTION NO. R-99-33 A RESOLUTION OF THE OTY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO ADVISORY BOARDS, COMMITTEES AND COMMISSIONS; ESTABLISHING DUTIES OF THE OTY CLERK; PROVIDING FOR UNIFORM APPLICATION; PROVIDING FOR RESIGNATION AND REAPPOINTMENT; ESTABLISHING A PROCEDURE TO FILL AN UNEXPIRED TERM IN THE EVENT OF A VACANCY; PROVIDING FOR SOLIOTATION OF APPLICANTS BY THE OTY CLERK; REQUIRING THE OTY CLERK TO PROVIDE APPOINTEES WITH ETHICAL AND FINANOAL DISCLOSURE INFORMATION; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Home Rule Charter of the City of Sebastian and the Code of Ordinances enacted pursuant to its authority allow the creation of appointive boards to assist and advise the City Council in the performance of its duties; and WHEREAS, the City Council desires to establish procedures for appointment to such advisory boards; NOW, THEREFORE, BE IT RESOLVED BY THE OTY COUNOL OF THE OTY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. DUTIES OF THE aTY CLERK. a. The City Clerk shall keep and maintain a list of the names, addresses, and telephone numbers of all members of appointive boards, commissions, and committees; their date of appointment, reappointment, and term expiration. b. The City Clerk shall timely infono the City Council and City Manager of any changes made to the composition of any appointive board, commission or committee. c. The City Clerk shall provide each new appointee with a copy of the publication entitled "Florida Commission on Ethics Guide for Political Officers and Employees", pertinent excerpts of the City Board Handbook and related financial disclosure forms. d. Two months prior to the expiration of the term of any member of an appointive board, commission, or committee, or in the event of any vacancy on any such appointive board, commission or committee, the secretary or clerk to any such appointive board, commission, or committee shall notify the City Clerk of such opening to enable the City Clerk to advertise the position in accordance with Section 2-169 of the Code of Ordinances. The advertisement shall be a press release and shall include a deadline date for submittal of applications for such advertised opening to enable the City Clerk time for preparation of the agenda transmittal. All applications on file for membership on such board, commission or committee which were submitted within the six month period prior to the advertisement deadline date for such opening will be submitted to the City Council for consideration, even if the incumbent member intends to seek reappointment. e. Pursuant to Section 2-168 of the Code, the City Clerk shall prepare and maintain a list of volunteers comprising those persons who have indicated an intention and willingness to serve as members of city boards and committees if appointed by the City Council for such purpose and who have filed an application with the City Clerk. Any preference of the volunteers to serve on a particular board or committee shall be so stated. The application shall be kept on file by the City Clerk for six (6) months, unless renewed by the applicant for an additional six (6) month period. The list shall be kept current and available to the members of the City Council, as requested Twice a year advertisements shall be published in a newspaper of general circulation setting forth a list of all city boards and committees, special qualification necessary for membership and the city telephone number to call for additional infonoation. Section 2. APPLICATION. a. The City Clerk shall provide a unifono application which shall be completed by each individual seeking appointment to a board, commission or committee. b. Each applicant shall file a complete application with the City Clerk which is signed and dated 2 - by the applicant. Each applicant shall attest to the truthfulness of the information on the application. Section 3. RESIGNATION. Any member of an appointive board, commission or committee who does not intend to seek reappointment shall notify the City Clerk and the chairperson of such board, commission or committee at least two (2) months in advance of the expiration date of his or her term of office. Section 4. v ACANaES AND REAPPOINTMENTS. a. Each member of an appointive board, commission or committee who seeks reappointment shall notify, in writing, the City Clerk and the respective chairperson of the board, commission or committee, of the intention of such member to seek reappointment at least two (2) months in advance of the term expiration date. He/she must submit a new application or renew the application on file if it is more than six months old. b. In the event that the City Council fails to reappoint a member for any reason prior to the expiration of the member's term, the member shall continue to serve until reappointment is ratified or a new appointment is confirmed. Section 5. SOLI aT ATION FOR APPLICANTS. The City Clerk shall, by press release in a newspaper of general circulation in the City of Sebastian, notice open positions at the request of board secretaries. The City Clerk shall notify persons on the list of volunteers who have indicated a preference to serve on the board which is subject of the solicitation of the open position to ascertain their continued interest in serving. Section 6. SELECTION OF CHAIRPERSONS AND VICE CHAIRPERSONS. Whenever possible, the individual selected as the chairperson and vice chairperson of an appointive board, commission or committee, shall have served two (2) years as a regular member of such appointive board, commission or committee, and shall have attended at least ninety percent (90%) of the meetings of such appointive board, commission or committee, which such member was not otherwise excused from attending by the individual 3 - serving as the chairperson of such appointive board, commission or committee at such meeting or meetings. Section 7. EXCUSED ABSENCES. In accordance with Section 2-173 of the Code, a board or committee member shall be automatically removed if, in a given fiscal year, he or she is absent for three consecutive meetings without an acceptable excuse. A member's excuse shall be conveyed to the secretary of the board or committee prior to the meeting to which the request for an excuse has been submitted. The member's request for an excused absence shall be considered at the beginning of the meeting for which the excuse has been requested. Section 8. If any clause, section, or other part of this Resolution shall be held by any Court of competent jurisdiction to be lDlconstitutional or invalid, such unconstitutional or invalid part shall be eliminated and shall in no way affect the validity of the other provisions of this Resolution. Section 9. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 10. This Resolution shall become effective immediately upon adoption. The f.xegoing ResoIutioo was mov~ f", adoption by Councilmember ,f!M{]/j!J L . The motion was seconded by Councilmember 6~ and, upon bdng put U>to . vote, the vote was as follows: Mayor Martha S. Wininger Vice-Mayor Chuck Neuberger Councilmember Joe Barczyk Councilmember Ben Bishop Councilmember Edward Majcher The Mayor thereupon declared the Resolution dully passed and adopted this ;! h 'I/... day of IljtUf '/ ,1999. 4 . " J\I-TEST: ~ ~{(>Jl - j~t? Tl.. 5'aLkt - f1a~6) CMC/AAE ~-1j City cferk (SEAL) Ap ed as to Fono and Content: / ( " c,,^, -.' '-\.-- Rich Stringer City Attorney CITY OF SEBASTIAN, FL By: MaS. Wininger Mayor 5