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HomeMy WebLinkAbout110420024. 4,kt4,0, Board Chairperson &,/0 Date Approved TREE AND LANDSCAPE ADVISORY BOARD MINUTES REGULAR MEETING MONDAY, NOVEMBER 4, 2002 - 5:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Chairman Fulton called the meeting to order at 5:37 p.m. The Pledge of Allegiance was recited. ROLL CALL Members Present: Chairman Cathy Fulton Vice Chairman Charles Cardinale Ruth Davies Lynn Albury Henry Madsen (Alternate) William Creamer (Alternate) Absent: Ann Dann (excused) Also Present: Jennifer Maxwell, Board Secretary Chris McCarthy, Parks & Recreation Supervisor APPROVAL OF OCTOBER 7, 2002 MINUTES MOTION Davies/Cardinale "I make a motion to approve the October 7, 2002 minutes." VOICE VOTE on the motion carried 6-0 -mo.dd , Motion carried q-0 Tree and Landscape Advisory Board October 7, 2002 Page 2 5. ANNOUNCEMENTS None 6. OLD BUSINESS A. FINAL DRAFT OF INTRODUCTORY LETTER TO NEW HOMEOWNERS PACKET Mr. Henry Madson suggested some minor changes to the letter. The committee reviewed the changes. Vice Chairman Cardinale inquired about where his cover letter will appear in the homeowners packet. It was noted that the order will be Vice Chairman Cardinale's introductory letter, the summary tree list to follow and then the current homeowners packet. Chairman Fulton noted that it can be presented to City Council in that order, but it is likely that they may change the order. MOTION Fulton/Davies "I move to approve the cover letter that will be held in the Tree Protection Homeowners packet for the City of Sebastian." VOICE VOTE on the motion carried 6-0 B. SUMMARY TREE LIST FOR ATTACHMENT TO INTRODUCTORY LETTER Both Ann Dann and Advisor John Almada were absent from this meeting. However, it was noted that Chairman Fulton would contact Ann Dann and/or John Almada to get the summary tree list together. Chairman Fulton asked that this item be put under old business for the December meeting along with a review of the Homeowners packet contents. Henry Madsen volunteered to put together the summary tree list of Lynn and John were unable to do so. C. CHAMPION TREES Vice Chairman Cardinale stated that once they get the tree sticks that the committee will need to go out and practice how to use them. Chairman Fulton noted the committee now has a new city property map and that members of the committee should split up and inventory any Champion Trees on these properties. 2 Henry Madsen questioned why, as an "advisory" committee, that the committee is taking field actions with something like Champion Trees. Vice Chairman Cardinale noted that when Dan Culbert was here they got the feel for Champion Trees and the committee became interested in doing an inventory of Champion Trees on city owned property. William Creamer read his draft article regarding the committee's Champion Tree project that will appear in the newspaper. Henry Madsen noted that as a maximum, the committee should simply encourage the community to discover whether they have Champion Trees on their property. Chairman Fulton stated the reason the Champion Tree Inventory project came to surface was because of Arbor Day last year. Mr. Culbert discussed Champion Trees and brought the tree stick with him to demonstrate. She further noted that the Chapion Tree project was in the work plan for 2002. Chairman Fulton noted that the she would go to some of the city owned sites and check for Champion Trees. She further noted that if members would like to join her what would be helpful. D. UPDATE ON MEETING WITH CITY MANAGER REGARDING "TREE CLUB" AT LOCAL SCHOOLS William Creamer noted he had a very nice meeting with Mr. Moore. Mr. Moore was very happy to hear about the program and told Mr. Creamer that if the committee needed help in delivering the trees to the schools that city trucks and equipment would be available to the committee. He further noted that he spoke with the principal of Pelican Island Elementary, Bonnie Swanson, and she noted that the Eco group will be the club to handle this program. He further noted that he spoke with Pat Donovan at Sebastian elementary said the PTA has a beautification program which they are working on at this time. Mr. Donovan felt it would not be advisable at this time to get involved with the project, but stated that he is very interested in pursuing it for next year. Liberty Magnet principal was very receptive to this idea, but Mr. Creamer noted that the Indian River School Board was currently placing trees in all around this school and the principal would like to wait until the county has completed their planting before the committee does anything. The principal already has a club that is ready to take over a project like this and the planting of trees by IRC should be over within the next few weeks. 3 Mr. Creamer went on to state that WalMart, Relief Trees and Rock City will all donate trees for this project. Jim Christensen of Relief Trees will also donate trees for Arbor Day and they will have their men come out and plant the trees. Chairman Fulton asked if the Tree Advisory committee will be running the program or if the school teachers will be doing so. William Creamer stated he will be the contact person with the school principal and noted that he will do everything and the committee does not have to do a thing. E. LDC ORDINANCE: Vice Chairman Cardinale asked what Mr. Madsen's main concerns were about the new LDC Ordinance. Henry Madsen stated that his concern had to do with details of the sizes and count of each tree that should be planted. His main concern was about the DBH. He wants the code and the brochure to conform and say the same thing. Chairman Fulton asked Mr. Madsen if he would simply highlight the sections that he would like changed and bring it to the next meeting the committee will review it. Chairman Fulton stated that this item be put under old business for the December /00,N meeting. 7. NEIN BUSINESS A. NEW GENERATION OF TREES AT SHADE HOUSE Chairman Fulton stated that this item will be discussed next month under new business. B. DRAFT ARTICLE FOR NEWSPAPER REGARDING CHAMPION TREE PROJECT Chairman Fulton noted that this item was discussed earlier in the meeting. 4 �, C. ARBOR DAY — NOMINATION OF CHAIRMAN & VICE CHAIRMAN r'"� Vice Chairman Cardinale noted that an outline needs to be put together for the photography contest. Chairman Fulton noted to Vice Chairman Cardinale that he should contact Lynn Albury and see if she if ok with the idea of a photography contest. Vice Chairman Cardinale noted that the parameters of the contest should include a theme, grade level, etc. Chairman Fulton stated that Vice Chairman Cardinale should put together the outline and bring it to the December meeting. 8. MEMBER MATTERS None 9. STAFF MATTERS A. CHRIS McCARTHY: Chris noted that unfortunately the tree sticks didn't arrive in time for this meeting, but they should be delivered the following day. The benches for the east side of city hall will be tied in with benches he is purchasing for various parks. Chris stated he is also purchasing plants for Schumann Drive and that he will tie that in with the plants for the east side of city hall as well. Chairman Fulton asked if a new City Hall is going to be built is the committee wasting its time in planting the trees and placing benches on the east side. Chris McCarthy stated that he dosen't believe the east side will be affected. 10. ADJOURNMENT Chairman Fulton adjourned the meeting at 7:06 p.m. 5