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HomeMy WebLinkAbout04242003 PRB SEBASTIAN POLICE OFFICER PENSION PLAN BOARD OF TRUSTEES Regular Meeting No. 03 - 01 Thursday, April 24, 2003 City Hall Council Chambers CALL TO ORDER: 10:05 a.m. ROLL CALL: Present - Mr. Ewert, Mr. Sexton, Mr. Hovasse, Mr. Taracka, and Mr. Perez Introduction of Eric Wheeler, Police Officer as new member. Motion to adopt minutes from regular meeting 02 - 04, November 26, 2002 by Mr. Hovasse, seconded by Mr. Taracka. Motion passed 5 - 0 NEW BUSINESS: 1. Mr. Hovasse nominated Mr. Eric Wheeler for Chairperson, Mr. Perez seconded. Motion passed 5-0. Mr. Wheeler is Chairperson; Mr. Hovasse remains Vice-Chair, and Mr. Sexton remains Secretary. 2. Motion by Mr. Sexton to approve Mr. Ewert's regular retirement payment, including Health Insurance payment to be automatically mailed to the City. Seconded by Mr. Taracka. Motion passed 5-0 3. Mr. Sexton read the notice from the State of Florida, Division of Retirement, that the Annual Report was approved. 4. Mr. Taracka raised issues about the City's disability retirement. Right now there is no cost of living increase in place and State Statute sets the amount. He wants us to research whether the Board has the authority to give a higher disability pension than set forth in Statute. 5. Motion to authorize the increase to $2750 (for two year term) for Salem Trust for their services by Mr. Perez, seconded by Mr. Taracka. Motion passed 5-0. The Board had nice things to say about our relations with Salem Trust. OLD BUSINESS: 1. Board still needs to research the insurance policy held by the fund protecting individual members. When I talked to Sebastian Insurance, they said they did not have a copy of the Policy, but could get one.. . Mr. Sexton was going to check with the Finance Department to determine if they had a copy. 2. Mr. Sexton read the letters from to the Board Members. Board discussion ensued with a recommendation for Mr. Sexton to forward all correspondence to the Board Attorney for follow-up. Being no other business, the meeting Adjourned at II :20 a.m. {~~ ("'", ,~-" .~ RECEIVED INVESTMENT MANAGEMENT POLICIEE;!AND ~DELnsrns . I,: OF CITY CLEr:i~ 2D03 JUb 10 PrJ Z 3 A 1. General Philosophy While both absolute and relative measures of investment performance should be monitored, Jhe primary emphasis will be focused on absolute performance. The basic objective of the Plan is to attain a reasonable rate of return which will keep the Fund actuari1y sound. This return will be achieved within the framework of the "prudent man" rule, as defined in the Employee Retirement Income Security Act of 1974, recognizing the responsibilities to the Sebastian Police Officers' Retirement Trust Fund. 2. Portfolio Guidelines The investment manager is empowered to exercise complete discretion in security selection, within the following limitations: A. Cash. There is a positive cash flow from contributions into the Fund. With respect to cash- equivalent short-term investments, overall quality and minimal risk guidelines apply. Instruments which may be used are: United States Government Obligations, Certificates of Deposit and Repurchase Agreements with major money center banks, Commercial Paper rated A-I by Standard & Poor's or P-l by Moody's or better, with the exception of the custodian's savings account. B, Equity Securities. Investments would be made primarily in general market common stocks and equity securities having prospects of attractive returns from a combination of appreciation and dividends. Maximum investment in one stock or equity related security on the basis of cost would be 5% of the total portfolio. A maximum of ~Of the total asset?J};t cost may be committed to equity securities. : 5 01. ~~ tft".I Investments may be made in common stocks or equitY related securities with quality rating in the three highest categories of a major rating service. Sales of common stocks or equity related securities may be made at any time. A reserve of cash arid short-term debt securities may be held pending investment in accordance with investment policy. C. Fixed-Income Securities. The quality minimum of all fixed-income securities purchased for the Fund shall be Standard & Poor's or Moody's rated A or its equivalent. A maximum of 100% of the total assets at cost may be committed to fixed-income securities. D. Absolute Restriction. Investment activity in the following is prohibited: 1. Short sales, margin purchases, or borrowing. 2. Private placements or other restricted securities (not freely marketable). 3. Commodities. 4. Puts, calls, straddles or hedging. 5. Foreign securities. 6. Warrants or other options, except as part of purchase of another security. 7. Municipal bonds. I:::::::' ~ , 3. Objectives A Total Portfolio. The total portfolio shall achieve ?~mAY'oJJl arf,f,l,p~3 year period in excess of a custom index. The custom index is defined as a 1et'J'~~A1ent in the Shearson Lehman Government/~ Bond Index""J)d r;. OJ.' .'5'0 ... . I) -H' - S<t-P 5'"cO- ~ Y''',~ z-J:L,.?' . .^""-r....,...,vv ./..... B. Equity Portfolio. Th 1 quity portion of the portfolio shall achieve a return over any rolling 3 year period in excess of the return of the Standard & Poor's 500 Index. In addition, it should be a goal 0,- the Investment Manager that the equity portfolio returns in any 36-month period rank in the top 50% of a representative universe of managers managing similar portfolios. RECEiVED INVESTMENT MANAGEMENT POLICIES ANDGBIDE-bINEShPage 2 . , , _. ~ _~" _, , 'i'-." oCE OF CITY CLEi::: C. Fixed-Income Portfolio. The overall objective of the fIXed-income portion of the portfolio is to add stability, consistency, and safety to the total fund portfolio. As a result, the Investment Manager shall produce a positive rate of return during any 36-month period while meeting or exceeding the return of the Shearson Lehman Government/Corporate Bond Index. 4. Communications The Trustees require continual awareness of the Fund's activity and position, both absolute and relative. To accomplish this: A. Daily. Confirmation of all trades should be sent to the person( s) so designated by the Trustees to receive such notice. B. Monthly. End-of-month valuations of current holdings at market value should be sent to the person(s) so designated by the Trustees to receive such reports. C. Ouarterlv. 1. Evaluation reports will be supplied to the Trustees to provide most current statistics on rate of return. 2. Written reports shall be supplied by the investment manager in sufficient detail and commentary so that the Trustees are apprised of Fund status and any changes in philosophy or investment strategy. D. Meetings. On a reasonable schedule, meetings will be held with the investment manager to discuss performance results, economic outlook, investment tactics, organizational changes and any other pertinent matters. The Trustees will quickly schedule an interim meeting whenever the manager or Trustees deem necessary. E. Minutes. The Trustees will provide copies of meeting minutes to The Investment Counsel Company on a timely basis. It is the Trustees' intention to review this Statement of Investment Management Policies and Guidelines from time to time. As the above are changed or expanded, this document will be amended. No amendment to this document shall be made except by the consent of the Board of Trustees. A6.Dp+--I1d <>.";, O\IM"vILkJ . 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