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HomeMy WebLinkAboutR-02-46RESOLUTION NO. R- 02-46 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO ADVISORY BOARDS, COMMITTEES AND COMMISSIONS; ESTABLISHING DUTIES OF THE CITY CLERK; PROVIDING FOR UNIFORM APPLICATION; PROVIDING FOR RESIGNATION AND REAPPOINTMENT; ESTABLISHING A PROCEDURE TO FILL AN UNEXPIRED TERM IN THE EVENT OF A VACANCY; REQUIRING THE CITY CLERK TO PROVIDE APPOINTEES WITH ETHICAL AND FINANCIAL DISCLOSURE INFORMATION; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Home Rule Charter of the City of Sebastian and the Code of Ordinances enacted pursuant to its authority allow the creation of appointive boards to assist and advise the City Council in the performance of its duties; and WHEREAS, the City Council desires to establish procedures for appointment to such advisory boards; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. ADVERTISEMENT, APPLICATION, AND APPOINTMENT PROCEDURES. Twice a year advertisements shall be published in a newspaper of general circulation setting forth a list of ail city boards and committees, special qualifications necessary for membership and the city telephone number to call for additional information. The City Clerk shall keep and maintain a list of the names, addresses, and telephone numbers of all members of appointive boards, commissions, and committees; their date of appointment, reappointment, and term expiration. One month prior to the expiration of the term of any member of an appointive board, commission, or committee, or in the event of any vacancy on any such appointive board, commission or committee, the City Clerk shall advertise the position in accordance with Section 2-169 of the Code of Ordinances, in the form of a press release. The press release shall include a deadline date for submittal of applications for such advertised opening, and language indicating City Council's intent to reserve the right to immediately fill a vacancy in an alternate member position in the event an alternate is moved into the regular member position, if there are other eligible applicants for the regular position. All applications on file for membership on such board, commission or committee which were submitted within the one year period prior to the advertisement deadline date for such opening will be submitted to the City Council for consideration, even if the incumbent member or a board alternate intends to seek reappointment. A uniform application which shall be completed by each individual seeking appointment to a board, commission or committee shall be provided by the City Clerks' office. Each applicant shall file a complete application which is signed and dated by the applicant and notarized. Each applicant shall attest to the truthfulness of the information on the application. Pursuant to Section 2-168 of the Code, the City Clerk shall keep each application on file for a period of one year from the date of its submittal. Any preference of the applicants to serve on a particular board or committee shall be so stated on the application form. Applicants who have stated a preference for a particular board and for which an application remains on file in the City Clerks' office will be notified by mail that their application will be submitted for consideration any time a position opens on that board for which they are qualified. The City Clerk shall timely inform the City Council and City Manager of any changes made to the composition of any appointive board, commission or committee; and shall timely notify the Supervisor of Elections for Indian River County by letter of any changes in the membership of any boards, commissions, or committees which are required by Florida law to file financial disclosure. The City Clerk shall provide each new appointee with a copy of the publication entitled "Flodda Commission on Ethics Guide for Political Officers and Employees", pertinent excerpts of the City Board Handbook; and, if applicable, a financial disclosure form with instructions to mail the form to the Supervisor of Elections for Indian River County and information relative to the requirement to file final financial disclosure upon leaving the position. The City Clerk shall schedule presentation of Certificates of Appreciation by the Mayor at Regular City Council meeting for all former members of boards, commissions, or committees, and notify them accordingly. Section 2. RESIGNATION. Any member of any appointive board, commission or committee who does not intend to seek reappointment shall notify the City Clerk and the chairperson of such board, commission or committee at least one month in advance of the expiration date of his or her term of office. If applicable, members of any appointive board, commission, or committee who were required to file financial disclosure will be provided with a final financial disclosure form for mailing to the Supervisor of Elections for Indian River County. Section 3. VACANCIES AND REAPPOtNTMENTS. Each member of an appointive board, commission or committee who seeks reappointment shall notify, in writing, the City Clerk and the respective chairpemon of the board, commission or committee, of the intention of such member to seek reappointment at least two (2) months in advance of the term expiration date. He/she must submit a new application or renew by initialing and dating the application on file if the application has been on file for more than one year. In the event that the City Council fails to reappoint a member for any reason prior to the expiration of the member's term, the member shall continue to serve until reappointment is ratified or a new appointment is confirmed. Section4. SELECTION OF CHAIRPERSONS AND VICE CHAIRPERSONS. Whenever possible, the individual selected as the chairperson and vice chairperson of an appointive board, commission or committee, shall have served two (2) years as a regular member of such appointive board, commission or committee, and shall have attended at least ninety pement (90%) of the meetings of such appointive board, commission or committee, which such member was not otherwise excused from attending by the individual serving as the chairperson of such appointive board, commission or committee at such meeting or meetings. Section 5. EXCUSED ABSENCES. In accordance with Section 2-173 of the Code, a board or committee member shall be automatically removed if, in a given fiscal year, he or she is absent for three consecutive meetings without an acceptable excuse. A membe'e excuse shall be conveyed to the secretary of the board or committee prior to the meeting to which the request for an excuse has been submitted. The member's request for an excused absence shall be considered at the beginning of the meeting for which the excuse has been requested. Section 6. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 7. This Resolution shall become effective immediately upon adoption. The foregoing Resolution was moved for adoption by Councilmember M a j c h e r The motion was seconded by Councilmember C o n i g ]. i o and, upon being put into a vote, the vote was as follows: Mayor Walter Barnes Vice-Mayor James Hill Councilmember Joe Barczyk Councilmember Ray Coniglio Councilmember Edward Majcher aye aye aye aye aye The Mayor thereupon declared the Resolution dully passed and adopted this October ,2002. Sally A. Ma~, CMC City Clerl(~' (SEAL) Approved as to Form and Content: Rict~ Stringer City Attorney "~ 23rd day of CITY OF SEBASTIAN, FLORIDA Walter Barnes Mayor 4