HomeMy WebLinkAbout08132003 REGULARHOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
MINUTES
REGULAR MEETING
WEDNESDAY, AUGUST t3, 2003 - 7:00 P.M.
CITY COUNCIL CHAMBERS
'1225 MAIN STREET, SEBASTIAN, FLORIDA
2.
3.
4.
Mayor Barnes called the Regular Meeting to order at 7:00 p.m.
The Pledge of Allegiance was recited.
There was a moment of silence.
ROLL CALL
City Council Present:
Mayor Walter Barnes
Vice-Mayor Raymond Coniglio
Councilmember Joe Barczyk
Councilmember James Hill
Councilmember Nathan McCollum
Staff Present:
City Manager, Terrence Moore
City Attorney, Rich Stdnger
City Clerk, Sally Maio
Deputy City Clerk, Jeanette Williams
Airport Director, Jason Milewski
City Engineer, David Fisher
Acting Finance Director, Debra Krueger
Human Resources Director, Jim Sexton
Stormwater Engineer, Ken Jones
Growth Management Director, Tracy Hass
Police Chief, James Davis
Public Works Director, Terry Hill
Regular City Council Meeting
August 13, 2003
Page Two
AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS)
Items no! on the wdtten agenda may be added only upon a unanimous vote of City Council members (R-03-14)
None.
6. PROCLAMATIONS, ANNOUNCEMENTS AND/OR PRESENTATIONS
03.163
A. Presentation to Employee of the 2nd Quarter
Mayor Barnes presented Philip Patnode with a certificate honodng him as Employee of
the 2nd Quarter.
03.164
1-2
City of Sebastian Receipt of Award for Excellence in Community Service 2002
(HR Transmittal 7/30/03, Plaque)
The Human Resources Director accepted the Excellence in Community Service 2002
Award on behalf of the City, and listed the events and fundraisers in which the City
Council and staff involve themselves.
03.165
Presentation by Indian River Mosquito District Director Doug Carlson and
Research Entomologist Alan Curtis
Alan Curtis gave a presentation on the mosquito control program in Indian River County,
which he described as being performed on an as needed basis when the distdct is
contacted by a County resident. He advised that their phone number is 562-2393 as
listed in the business section of the phone number.
03.055
3-4
Presentation by Comcast Cable Communications, Inc,. -Additional Pro.qramm n,q
Opportunities in the Community
Comcast Cable Communications, Inc. representative, Leigh Ann Dunleavy, addressed
City Council on new programming opportunities, including 88 new channels and
requested a change in the notification requirement to thirty days.
Mr. McCollum cited some possible problems with channels planned for change. He
requested that customers be notified first and said he was not in favor of a reduction in
the notice requirement. Mr. Hill concurred.
The City Attorney advised that Council would have to amend its ordinance to change the
sixty day requirement. In response to Mr. Coniglio, the City Attorney said that there is
some provision for Council regulation of cable service. He said he would review the
franchise agreement.
03.166
E, Update Reqarding 2003 Sebastian Clambake
The City Attorney addressed City Council on the upcoming Clambake Festival
scheduled for September 5, 6 and 7, 2003.
Regular City Council Meeting
August 13, 2003
Page Three
CONSENT AGENDA
Alt items on the consent agenda are considered routine and will be enacted by one motion. There w#l be no separate discussion
of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon
separately.
5-8
A. Approval of Workshop Minutes - 7116/03
g-18
B. Approval of Regular Meeting Minutes - 7/23103
03.167
19-20
Authorize City Manager to Pay for Travel Expenses of Qualified Candidates for
"Key" Positions at His Discretion (HR Transmittal 8/6/03)
03.168
21-36
Resolution No. R-03-34 Vacation of Easement - Merrifield - Lots 18 & 19,
Block 151, Sebastian Highlands Unit 5 (GMD Transmittal 8/6/03, R-03-34,
Site Map, Staff Report, Application, Utility Letters)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
VACATING CERAIN EASEMENTS OVER LOTS 18 AND 19, BLOCK 151, SEBASTIAN
HIGHLANDS UNIT 5; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING
FOR RECORDING; PROVIDING FOR EFFECTIVE DATE.
03.169
37-40
Resolution No. R-03-35 Designating "No Parking" Zone on the South Side of
Cleveland Street (Engineering Transmittal 8/6/03, R-03-35)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
ESTABLISHING A "NO PARKING' ZONE ON THE SOUTH SIDE OF CLEVELAND
STREET IN ACCORDANCE WITH SECTION 98-38 OF THE OODE OF ORDINANCES;
PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE.
03.107
41-44
Resolution No. R-03-36 Correcting Tables for Establishing Building Permit Fees
(City Attorney Transmittal 8~7/03, R-03-36, R-03-22)
A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING VARIOUS BUILDING
PERMIT FEES PURSUANT TO CITY CODE SECTION 26-35 CHAPTER 26, ARTICLE II
BUILDING CODE; PROVIDING FOR PENALTIES; PROVIDING FOR PLAN-CHECKING FEES;
PROVIDING FOR VALUATION CERTIFICATION; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR EFFECTIVE DATE.
03.151
45-46
Authorize the Appropriation of Additional $40,000 to Complete Improvements
The Sebastian Community Center (Public Works Transmittal 8/4/03, Cost Estimate)
03.144
4~72
Authorize the City Manager to Execute Project Amendment Exhibit B-Cost
Estimate Revision for FIND Waterway Boat Safety Program Project (City Manager
Transmittal 7/29/03, Amendment)
03.007
73-78
Approve Work Authorization No. 10 to Kimley-Horn Agreement in Amount of
$23,000 for Requisite Construction Phase Services, Survey Layout Services and
As-Built Drawings for New Piers & Shoreline Restoration at Riverview Park
(Engineering Transmittal 8/4~03, Work Authorization #10, Exhibit A)
Regular City Council Meeting
August13,2003
Page Four
03.059 J.
79-82
Approve Change Order No. 1 to WCG; Inc. Contract for 39 Legal Descriptions
Required for Acquisition of Required Rights-of-Way and Easements for the
Renovation of Louisiana Avenue Not-to-Exceed $23,790 (Engineering Transmittal
8/5/03, Change Order #1, Letter, Scope)
03.170 K.
83-84
Approve KIRB Fall Craft Festival at Riverview Park on September 13 & 14,
2003 from 10 a.m. Until 5:00 p.m. Each Day (Parks Transmittal 8/6/03, Letter)
(Application Under Separate Cover)
03.171 L.
85-86
Approve Closing of Veterans Memodal Way from Sebastian Blvd. Westbound
East to Louisiana Avenue from 11:00 a.m. until 6:00 p.m. on Saturday, August
30~h, 2003 For VFW/American Legion Labor Day Picnic (Parks Transmittal 8/5/03,
Letter)
03.172 M.
87.88
Approve Purchase of 180 Roles of 5730 Reflective White Stamark Tape from
3M for Total Amount of $24,624 For Stop Bar Pavement Markings (Engineering
Transmittal 8/5/03, Cost List)
The City Attorney read titles for Resolution Nos. R-03-34, R-03-35, and R-03-36.
Mr. Hill removed item I.
MOTION by Coniglio/Barczyk
"1 move to approve items A through H and J through M."
Mayor Barnes - aye
Mr. Coniglio - aye
Mr. Barczyk - aye
Mr. Hill - aye
Mr. McCollum - aye
Roll Call carried 5-0
Item I
Mr. Hill inquired what the City had been paid to Kimley-Horn so far on this pier project. The City
Manager noted that Kimley-Horn has a general services contract with the City, said he would
have to report back because he did not have this information on hand, and suggested that
perhaps the Acting Finance Director could answer that question. Mr. Hill asked what tasks the
City's Engineering Department could not handle. The City Manager said there is only one
professional engineer in-house, thus a project such as this is typically outsourced and is, in fact,
a more efficient process. Mr. Hill said he would agree with tasks two and three but did not
agree with certain provisions of the work authorization.
Regular City Council Meeting
August 13, 2003
Page Five
Mr. Barczyk said he would like to see worksheets on these projects as to who is working on
them.
MOTION by McCollum/Coniglio
"1 move approval of item I.~
Mr. Coniglio - aye
Mr. Barczyk - aye
Mr. Hill - nay
Mr. McCollum - aye
Mayor Barnes - aye
Roll Call carried 4-1
8. COMMITTEE REPORTS/RECOMMENDATIONS
03.038
89-130
Planning and Zoning Commission
i. Appoint Alternate Member Position to Expire 1/2005 (City Clerk
Transmittal, Letter, Applications, Board Member List, Ad)
Mayor Barnes announced that all applicants who are not successful tonight will be
carded over to a regular member position appointment at the next regular meeting.
Mayor Barnes asked the applicants if they had any further information they wished to
present to Council at the podium.
Scott Taylor, member of the Construction Board since 1999, addressed City Council
citing his experience as a local builder. He said he could keep an unbiased opinion on a
particular development that might be proposed in his area, and that he does build in
Sebastian.
Dan Keogh said he loves Sebastian and would love to see controlled growth.
Bill Simmons, Code Enforcement Board, said he has construction background and
would have no conflict of interest since he does not work in the area.
WScot:t:
Mr. Coniglio nominated I~ube~tTaylor.
Mr. McCollum nominated Sal Neglia.
Mayor Barnes nominated Dan Keogh.
Mr. Coniglio asked Mr. Neglia if he had any planning or zoning experience. Mr. Neglia
said he did not but had served on many boards and would be an asset.
Regular City Council Meeting
August 13, 2003
Page Six
Mr. Barczyk - Neglia
Mr. Hill - Keogh
Mr. McCollum - Neglia
Mayor Barnes - Keogh
Mr. Coniglio - Taylor
The City Attorney advised a run-off of the two highest vote getters take place.
Mr. Hill - Keogh
Mr. McCollum - Neglia
Mayor Barnes - Keogh
Mr. Coniglio - Keogh
Mr. Barczyk - Neglia
Dan Keogh was appointed.
03.173
131-142
Tree and Landscape Advisory Board
i. Appoint Regular Member Position to Expire 4/2004 (City Clerk
Transmittal, Letter, Applications, Board Member List, Ad}
Mayor Barnes asked if any of the three applicants had anything to add.
Only Mrs. Fusco was in attendance and briefly addressed Council.
Mr. Hill nominated Mr. Madsen. There were no ether nominations for regular member,
therefore Henry Madsen was appointed.
Mr. Coniglio nominated Mrs. Fusco and Mayor Barnes nominated
Mrs. Bennett for the vacated alternate position.
Mr. McCollum - Fusco
Mayor Barnes ~ Bennett
Mr. Coniglio - Fusco
Mr. Barczyk - Bennett
Mr. Hill - Fusco
Mrs. Fusco was appointed alternate to replace Mr. Madsen's vacated position.
Mayor Barnes called recess at 8:30 p.m. and reconvened the meeting at 8:44 p.m. All
members were present.
Regular City Council Meeting
August 13, 2003
Page Seven
9. PUBLIC HEARING
03.095 A.
143-160
First Reading and Public Hearinq for TCansmittal to Florida Dept. of Community Affaim
Ordinance No. O-03-13; Land Use Amendment for a Proposed 63-Acre Planned Unit
Development Situated South of CR510 Along CR512, and Known as Sebastian River
Landings Unit II (GMD Transmittal 8~6~03, O-03-13, Conceptual Plan, Map, P & 7
Recommendation, Application, PJ Ad)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, APPROVDING AN AMENDMENT TO THE
COMPREHENSIVE PLAN WHICH AMENDS THE FUTURE LAND USE MAP TO DESIGNATE INITIAL
LAND USE CLASSIFICATION OF LOW DENSITY RESIDENTIAL (LDR) FOR ANNEXED LAND WITH A
PRIOR COUNTY LAND USE DESIGNATION AS LOW DENSITY RESIDENTIAL, 3 UNITS PER ACRE (I-1)
FOR LAND CONSISTING OF 63 ACRES, MORE OR LESS, KNOWN AS SEBASTIAN LANDINGS UNIT II;
AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR EFFECTIVE DATE.
The City Attorney read Ordinance No. O-03-13 by title and Mayor Barnes opened the
public hearing at 8:44 p.m.
The Growth Management Director presented staff recommendation.
Applicant Timothy Jelus, 1682 West Hibiscus, Melbourne, addressed City Council on the
mixed-use development. He noted that there is a market for different types of housing,
and that the City's code is inherently asking for more than 80' x 125' lots.
The City Attorney asked if the required traffic impact analysis addresses this phase. Mr.
Jelus said CR510 is planned for widening next year and that he is working with Indian
River County.
The Growth Management Director stated the development will not impact the state
owned floodway.
Mr. Jelus described two methods of removing lots within the development out of the
flood zone, and said there are discussions on-going relative to purchase of an out-parcel
as an alternate entryway. Mr. Hill said he could approve the fifty foot lots, was pleased
with the product, but could not support increased density to 3.4 units per acre resulting in
over-development. Mr. McCollum said he could not support five foot setbacks and was
concerned about the increased density.
The City Attorney advised Council that there would be a 3 months window to receive a
response from the Department of Community Affairs and that dudng that time the
applicant could work on the four options of zoning.
Regular City Council Meeting
August 13, 2003
Page Eight
Mayor Barnes concurred that he would like to see the setbacks wider.
Linda DeSanctis asked about waste runoff from the development. Mayor Barnes said
they will be connected to County sewer.
Mayor Barnes closed the hearing at 9:17 p.m.
The City Attorney said they can pass this, send it to DCA, and if Council is
uncomfortable with the zoning, they can pass on it at this time and give the applicant
time to work on amendments.
MOTION by McCollum/Coniglio
"With that understanding Mayor, I would go ahead and move to approve
ordinance O-03-13 for first reading."
Mayor Barnes - aye
Mr. Coniglio - aye
Mr. Barczyk - aye
Mr. Hill - aye
Mr. McCollum - aye
Roll Call carried 5-0
03.095
161-186
First Reading and Public Hearing for Ordinance No. O-03-14; Conceptual
Development Plan and Rezonin.q Request from A,qdcultural (A-1) to Planned Unit
Development Residential (PUD-R) for a Proposed 63-Acre Planned Unit Development
Situated Along CR510, South of CR512 and Known as Sebastian River Landinqs
Unit II (GMD Transmittal 8~6~03, O-03-14, Plan, Staff Report, P & Z Recommendation
Application)
~This is Quasi Judicial ~
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, DESIGNATING AN INITIAL ZONING
CLASSIFICATION OF PLANNED UNIT DEVELOPMENT RESIDENTIAL (PUD-R) IN ACCORDANCE
WITH A CONCEPTUAL DEVELOPMENT PLAN FOR ANNEXED LAND WITH A PRIOR COUNTY ZONING
DESIGNATION AS AGRICULTURE (A-l) FOR LAND CONSISTING OF 63-ACRES, MORE OR LESS,
KNOWN AS SEBASTIAN LANDINGS UNIT II; PROVIDING FOR CONFLICT; PROVIDING FOR
SEVERABILITY; PROVIDING FOR EFFECTIVE DATE.
MOTION by McCollum/Hill
"Mayor on that note t move to table ordinance O-03-14 until we receive notice
from staff or come back to council."
Mr. Coniglio - aye
Mr. Barczyk - aye
Mr. Hill - aye
Mr. McCollum - aye
Mayor Barnes - aye
Roll Call carded 5-0
Regular Cily Council Meeting
August 13, 2003
Page Nine
10.
INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC
Item that has occurred or was discovered within the previous six months which is not otherwise on the
agenda - sign-up required - limit of ten minutes for each speaker
Linda DeSanctis, requested a traffic signal at Barber and George Street. The City Manager
said he had received a letter from Sal Neglia and had directed staff to conduct an engineering
traffic study to ascertain need for safety measures at this intersection and it should be available
in September.
Mickey Groeppler, Wimbrow Drive, asked about process of collapsing seawalls on Collier Creek
from Fleming north. She said there are sinkholes forming adjacent to the seawall and eroding
soil. She said in fourteen years there has never been any maintenance to the seawall, and
asbestos is getting into the water. The City Manager said the City is working with St. Johns
River Water Management District on a partnership, but received a letter that there is no funding
available to them at this time. He said some other approaches have to be made including some
responsibility by the property owner.
The City Attorney recommended said this will only be accomplished by a public/private mix, it is
not appropriate to use general funds to repair the properties, it can't be done piecemeal and a
realignment will be required, and it is becoming a liability concern. He said private property
owners could never be allowed to repair those that involve city right-of-way. He suggested that
Nabors, Giblin and Nickerson be brought on board to formulate a public/private plan. He said
he thought they would come in and give a presentation. The City Manager said he would come
back with a recommendation in the next couple of meetings or so. The City Attorney said he
could contact the consultants and was advised to coordinate with the City Manager.
Mrs. Groeppler asked if staff could help her with the holes that have formed in the meantime.
Mayor Barnes read a letter from Bill Ingui, Parks and Recreation, inviting City Council to attend
the August 25, 2003 Parks and Recreation meeting and to advertise the meeting on the website
and in the newspaper.
11. OLD BUSINESS
03,161
187-188
Request by Sebastian River Area Chamber of Commerce for Consideration of
City of Sebastian Sponsorship of Fourth Annual Flats Fishinq Tournament on
October 31st and November 1st, 2003 as Proposed by the Sebastian River Area
Chamber of Commerce (City Mana.qer Transmittal 8/4/03, Letter)
Beth Mitchell, Sebastian River Area Chamber of Commerce, requested that the City of
Sebastian sponsor the Flats Fishing Tournament to enable them to serve beer,
Mr. Barczyk asked if the City is opening a pandora's box if it approves this request.
Regular City Council Meeting
August '13, 2003
Page Ten
Mayor Barnes said this is a group that is active in the City and serves the City's interests.
Mr. Hill concurred with co-sponsoring this event.
The City Attorney said these requests should be addressed on a case-by-case basis, and
should not be a problem if Council remains consistent with its approvals.
Baxter Coston, Sebastian, said he thought it was late for them to be asking now for city
sponsorship. The City Attorney said their asking at this time is compliant with the City laws.
Mickey Groeppler, asked if this was charitable and if the City has to supply police and cleanup.
The City Manager said this was discussed and no City staff is required.
Beth Mitchell said the Chamber is a not-for profit corporation, and net proceeds do go into their
coffers, they promote business, highlight the Indian River Lagoon and the City's heritage, and
they are taking children from the Boys and Girls Club fishing.
MOTION by Hill/Coniglio
"Move to approve City of Sebastian sponsorship of Fourth Annual Flats Fishing
Tournament on October 31st t° November Ist, 2003 as proposed by the Sebastian River Area
Chamber of Commerce."
Mr. Barczyk - nay
Mr. Hill - aye
Mr. McCollum - aye
Mayor Barnes - aye
Mr. Coniglio - aye
Roll Call carded 4-1
Mr. Coniglio said there is bronze plaque at Jordan Park that needs to be refurbished.
12. NEW BUSINESS
03.027
18g-226
Approve Resolution No. R-03-33 Adopting an Amended Fiscal Year 2002-03
Budget (Finance Transmittal 7131/03, R-03-33, Memo, Status Reports, Schedules,
Accomplishments and Statement)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA , ADOPTING AN
AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2002, AND ENDING
SEPTEMBER 30, 2003 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE
DATE.
The City Attorney read Resolution No. R-03-33 by title.
Regular Ci~ Council Me~ing
Augu~ 13,2003
Page Eleven
The Acting Finance Director explained the budget amendments. Mayor Barnes thanked
the Acting Director for the continuation of easy-to-understand budget documents.
Mr. Coniglio was absent from 10:00 pm to 10:02 pm.
MOTION by Hill/McCollum
"Move to approve R-03-33.'
Mr. Hill - aye
Mr. McCollum - aye
Mayor Barnes - aye
Mr. Coniglio - aye
Mr. Barczyk - aye
Roll Call carried 5-0
03.174
227-230
First Readin,q Ordinance No. 0-03-03 - PertaininR to the Display of
Buildin,q Numbers -Schedule Public Hearin,q 9/10/03 (Code Enforcement
Transmittal 7/30/03, 0-03-03, P & Z Recommendation)
AN ORDINANCEOF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
PERTAINING TO THE DISPLAY OF BUILDING NUMBERS; AMENDING ARTICLE VII
OF THE LAND DEVELOPMENT CODE, SECTION 54-2-7.20 AND RENUMBERING AS
CODE SECTION 26-6; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
The City Attorney read Ordinance No. 0-03-03 by title, and explained the amendments.
MOTION by McCollum/Barczyk
"Move first reading of Ordinance 0-03-03 and schedule public hearing for
9/10/03."
Mr. McCollum - aye
Mayor Barnes - aye
Mr. Coniglio - aye
Mr. Barczyk - aye
Mr. Hill - aye
Roll Call carried 5-0
Regular City Council Meeting
August 13, 2003
Page Twelve
03.175
231-232
C. City Mana.qer Evaluation (HR Transmittal 7/29/03)
Mr, McCollum read his excellent evaluation into the record (see attached).
Mayor Barnes stated he had also rated the City Manager as excellent.
Mr. Coniglio commended him for all the projects he has spearheaded, the time he spends and
the grants he brings in. He said an increase should be looked at with an eye to bringing the
salary in line with other manager salaries.
Mayor Barnes suggested that Council look at data and place an item on the next agenda to
bring the City Manager's salary in line with other managers in similar size cities.
Mr. Hill said he appreciates all the work the City Manager has done and that the City is a better
place because it has him here. He said Mr. Moore agreed to the position at a certain salary and
has been given above the norm increases in the last couple of years. He said holding the line
on other areas and raising the City Manager's salary concerns him.
Mr. Coniglio said businesses and City staff are pleased with Mr. Moore.
Mayor Barnes said it is common practice to review and adjust salaries.
Mr. McCollum said Mr. Moore came into a city which handed him increased workload and that
there needs to be a market adjustment because of an error made several years ago when his
salary was set. He said he intended no insult to the other Charter officers but that he did not
see the same trend with the others. He said he was prepared to make a recommendation
tonight.
MOTION by McCollum/Coniglio
"I'd like to make a motion that we make it 5% market increase for the City Manager's
position along with 3.5% medt increase that we gave the City Attomey for a total--I guess it
would be a total of 8.5%."
Mr. Coniglio amended the motion to for a salary of $90,000 with 3.5% merit.
The City Manager asked that Council's decision be unanimous so that everyone is satisfied and
comfortable~
At 10:30 p.m. motion was made to continue the meeting.
MOTION by Coniglio/McCollum
"Make a motion we extend to whatever time is necessary--until 11 o'clock."
VOICE VOTE on the motion carried.
Regular City Council Meeting
August 13, 2003
Page Thirteen
Mr. Hill again said it was not appropriate to make this much of an adjustment at this time during
contract negotiations. He said he will support the City Manager regardless of whatever is done
tonight but he will not be able to support the vote.
Mr. Barczyk agreed with the problems with on-going negotiations.
Mayor Barnes - aye
Mr. Coniglio - aye
Mr. Barczyk - nay
Mr. Hill - nay
Mr. McCollum - aye
Roll Call carded 3-2
13. cI'rY ATTORNEY MATTERS
Reported on:
-coordinating an effort to upgrade porous concrete and asphalt regulations within the Code of
Ordinances and request a presentation from Camp, Dresser and McKee on these products.
-Received a consensus for ReMax to cover the City on its liability insurance during the
Clambake Festival.
-Need for hearing on August 19, 2003 regarding Capital Sanitation's termination process.
-Colonel Jordan Park - will introduce his daughter at next meeting
-Hopefully in final stages of leaving for another job and recommended an ad be placed in the
Florida Bar News for a new City Attorney. He said he will work with Human Resources on
requirements and council concurred.
t4. CITY MANAGER MATTERS
None.
16. CITY CLERK MATTERS
None.
17. CITY COUNCIL MATTERS
A. Mayor Barnes
None,
B. Mr. Hill
None.
Regular Ci~ Coun~l Meeting
Augu~ 13,2003
Page Fou~een
C. Mr. Coni.qlio
03.125
A. City Attorney Pension
He said he feels uncomfortable with the provision and suggested that there is always an
attorney that reviews future contracts, He also suggested five-year renewable contracts
in the future. He said the point is moot to address the City Attorney's pensions.
D. Mr. Barczyk
-Reported on a ripped flag at the Yacht Club and handicapped stripes need to be re-
painted.
-Requested report on the new Public Works/Engineering administration building.
E. Mr. McCollum
None,
18. Being no further business, Mayor Barnes adjourned the Regular Meeting at 10:52 p.m.
Approved at the August 27, 2003 Regular City Council Meeting. ~as amezzded
Walter W. Barnes; Mayor
A'ri'EST:
SalI~'-A. Mai~', CMC, City Clerk
Parks & Recreation Advisory Committee
City of Sebastian, Florida
Communication
August 13, 2003
Re~
Presentation
Mr. Ralph Brown, PE
Supervising Professional Engineer
St. John's River Water Management District
Monday, August 25, 2003 - Time: 5 PM
Dear Council Members,
The Parks and Recreation Advisory Committee, having met in July to discuss future meetings,
has invited Mr. Ralph Brown, PE, to attend a meeting of our committee on Monday, August 25th,
at 5 PM.
Mr. Brown will discuss the storm water ponds that will be on the property off of Englar Drive
and especially the design that is envisioned for a passive park and trails around the area. The
development of storm water management plans, involving a partnership of cooperation between
the City of Sebastian and the St. Johns River Water Management District, seems very unique.
Our meeting will be an opportunity for citizens to learn more and our intent would be to invite
input into the project.
I am writing to advise the Council of our meeting and to invite the Council members and all
interested parties to attend that evening to hear Mr. Brown make his presentation. If the City has
a plan, perhaps it would be an opportunity for some brief input as well.
In addition, I would like to ask if the City Council, through the Office of the City Manager, can
help us invite the public by communicating our meeting date, time and place to them, using their
website and news media. Your help would be appreciated.
Thank you for continuing to support the efforts of the Parks and Recreation Advisory Committee
in its work to bring public input forward for consideration by the City.
S ~,e, 5~ely.
Zone A Representative and Chairperson
Committee Members:
Wayne LeBoeuf
Jeanne Jessup
JayneBarczyk
Zone B Representative
Zone C Representative
Zone D Representative
Jessica Keaton Regular at-Large Member
Elizabeth Gray Alternate Member
City Liaison/Parks Superintendent - Chris McCarthy
INTRODUCTION OF NEW BUSINESS
FROM THE PUBLIC
SIGN-UP SHEET
August 13, 2003 REGULAR MEETING
"New Business" as used herein, is defined as an item that has occurred
or was discovered within the previous six months
USE THIS FORM ONLY FOR INTRODUCTION OF NEW BUSINESS
NOT OTHERWISE ON THE PREPARED AGENDA*- LIMIT OF 10
MINUTES PER SPEAKER
If the item on which you wish to speak is on the printed agenda, do not sign this form. The Mayor will
call for public input prior to Council deliberation on each agenda item. Please raise your hand when he
calls for input.
New Subject:
.,~,-/ : . , ~ ',
................. ..... ..........
New Subject: : , : :~;~~ d,,~,~,~ ~ ~
.............................................................................
Name:
New Subject:
Name:
New Subject:
Name:
New Subject:
CITY OF SEBASTIAN
CITY MANAGER EVALUATION
1 2 3 4 5
I I I
I ] I I
Does not
meet Expectations
Meets
Expectations
Exceeds
Expectations
I. RELATIONS WITH THE GOVERNING BODY
PROVIDING INFORMATION
Keeps the Council informed in an appropriate and timely manner
about matters critical to the Council policy making role?
Provides information on an equal basis to all Council members?
Anticipates and follows up promptly on Council requests for
information or action without having to be reminded?
Is available to the Council on official business either personally or
through a designated subordinate?
Reports departmental and staff activities to the Council in an
appropriate and timely manner?
Advises the Council of relevant legislation and developments in
the area of public policy affecting the City of Sebastian?
Has developed, or is in the process of developing, a comprehensive
understanding of the problems and issues existing in the City of
Sebastian?
Considers all available alternatives before making recommendations
to the City Council?
9. Anticipates, plans and sets priorities for future needs and programs ,----
recognizing the potential problems confronting the City? ~
Comments:
II. ORGANIZATIONAL RELATIONS
A. FISCAL MANAGEMENT
Develops and administers a process of budget preparation and
review which meets the requirements of the City Charter, and
expectations of the Council in its decision making role?
Controls operational and capital costs through adequate budgetary
controls and the judicious/economical utilization of manpower,
material and equipment?
Provides the Council with timely and sufficient reports on the
financial status of the City government in accordance with the
Charter and requirements of the City Council?
Comments:
B. PERSONNEL MANAGEMENT
1. Effectuates sound personnel selection and placement policies?
2. Motivates personnel through leadership and training so that they are
increasingly effective in the performance of their duties, in achieving
common goals and objectives and in nurturing an attitude of courtesy,
helpfulness and sensitivity to the public?
3. Takes and enforces disciplinary action when necessary?
4. Promotes and supports the "public service role" for all city
employees and emphasizes exemplary performance? --~'
5. Treats all city personnel in a fair and equitable manner?
Comments:
, Ji. il
¢' /-r l t /c d.
C. MANAGING THE ORGANIZATION
Executes the policies adopted by the Council in a timely and
appropriate fashion?
Plans and executes organizational priorities in a manner reflective of
the City's stated mission and goals, and satisfactory to the Council?
Analyzes organizational problems or issues and identifies causes,
reasons, implications, and solutions employing all available
technologies, systems and methods?
Executes the short and long-term goals and objectives set forth in the
City's Mission Statement in a timely and effective manner?
Communicates effectively, clearly, and to the point?
Demonstrates sensitivity to the opinions and concerns of others in and
outside of the organization?
Emphasizes the importance of teamwork and leadership in his
relationship with the organization, and provides him/herself as a role
model for personnel?
8~ Accepts new ideas and suggestions for change?
9. Adapts to and deals effectively with unanticipated conditions and
situations?
Comments:
III. RELATIONS WITH THE PUBLIC
Handles disputes or complaints involving citizens in an effective,
equitable, and timely manner?
Makes him/herself available and visible to the citizens of
Sebastian in an appropriate manner?
Presents Council policies and positions on issues to the citizens
and city organization accurately, equitably, and effectively?
Directs sufficient public credit to the Council in its role as the
Governing Body?
Comments:
IV. RELATIONS WITH OTHER GOVERNMENTS
Deals effectively with other governmental agencies at all levels in
representing the City of Sebastian?
4
Develops and administers an effective program of grantsmanship?
Comments:
5
IV. GENERAL COMMENTS
List any goals, achievements, or objectives (strengths and weaknesses) that you have
observed by the City Manager over the six (6) months. (If more room is needed to
document continue on the back page).
2. t
4.
Overall Rating
IConsiderin~ all items above1
Recommendation:
A performance salary increase should be granted.
Percentage %
A salary increase should not be given at this time, employee should be re-
evaluated in days.
A salary increase is not recommended at this time.
Print Name (Evaluat. or)
Sigfi~tu're of Eveluator
Date
CITY MANAGER EVALUATION COMMENTS
I. Relations With The Governing Body
During my short tenure as Councilmember on the Sebastian City
Council, Mr. Moore has been very informative with all issues.
During the transition period after the election, Mr. Moore provided
me with good information relating to the operation of Sebastian.
Mr. Moore always keeps the Council in mind during the operation
of the City. His weekly newsletter to Council provides an
excellent method of communication relative to pressing issues
facing the City. Furthermore, the agenda packets provided before
each Council meeting contain excellent backup for each item.
As technology improves, it is my hope that pertinent items
presented to the State Legislature can be expeditiously
disseminated to Councilmembers by the City Manager.
Submitted By,
Nathan B. McCollum
CITY MANAGER EVALUATION COMMENTS
II. Organizational Relations
In all realms of city government, Mr. Moore has excelled in his
management skills. Mr. Moore has complete confidence in his
department heads and city staff. Furthermore, the staff has
complete confidence in Mr. Moore's administration.
Mr. Moore is acutely aware of the need to keep tax rates down
while operating Sebastian in an economical manner. He continues
to protect the ad valorem tax payer by assuring enterprise funds
remain solvent such as recently demonstrated by building permit
fee reviews.
Mr. Moore continues to manage all city projects with little
direction needed by Council. His organizational skills continue to
be excellent as demonstrated by the efficient operation of the City
of Sebastian.
S~ubmitted. By,
Nathan B. McCollum
CITY MANAGER EVALUATION COMMENTS
III. Relations With The Public
I have had the pleasure of listening to Mr. Moore address many of
Sebastian's civic groups and organizations. Mr. Moore is a great
cheerleader for Sebastian and articulates the vision of our town
very well.
While the public does not always agree with a solution offered by
Mr. Moore, our citizens have always been very complimentary of
his availability. Mr. Moore has a great relationship with our public
and should be complimented for his interaction. I have never
heard anyone say "I have tried to talk to the city manager, but he
won't return my calls or see me". Mr. Moore makes every effort
to be available.
Nathan B. McCollum
CITY MANAGER EVALUATION COMMENTS
IV. General Comments
Although my tenure has been short on the City Council, I have
known Mr. Moore for many years. The City of Sebastian
management has never performed as well as it does now. Mr.
Moore's accomplishments have been many, but recently he has
secured grants, secured the highest bond rating, developed an
affordable and functional city complex plan, etc. His aggressive
management has resuked in Sebastian saving thousands of tax
dollars by seeking alternative funding sources for city projects.
While our great city staff deserves a lot of credit for successful
projects, Mr. Moore is ultimately responsible for every
administrative action and he has done well.
As a Councilmember, I am most appreciative of Mr. Moore's
positive attitude when dealing with Council and the citizens of
Sebastian. Mr. Moore is always willing to listen to the citizens and
offer solutions rather than additional problems. Mr. Moore will
offer an honest opinion to the Council and, even though it may not
be politically correct, provide the best solution for any problem.
Mr. Moore's character and management skills are truly a blessing
for the City of Sebastian. While the Council and public may not
always agree with Mr. Moore, he truly has the respect and
admiration of our citizens and the Council. This is the best
compliment anyone could give a Sebastian City Manager, knowing
the long history of Sebastian politics.
It is with great pleasure and appreciation that I submit an
"excellent" rating for Mr. Moore during this evaluation period.
Nathan B. McCollum
03.095
PUBLIC HEARING SIGN-UP SHEET
First Reading and Public Hearing for Transmittal to Florida Dept. of Community
Affairs Ordinance No. O-03-13; Land Use Amendment for a Proposed 63-Acre
Planned Unit Development Situated South of CR510 Along CR512, and Known
as Sebastian River Landings Unit II
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, APPROVDING AN AMENDMENT
TO THE COMPREHENSIVE PLAN WHICH AMENDS THE FUTURE LAND USE MAP TO
DESIGNATE INITIAL LAND USE CLASSIFICATION OF LOW DENSITY RESIDENTIAL (LDR)
FOR ANNEXED LAND WITH A PRIOR COUNTY LAND USE DESIGNATION AS LOW DENSITY
RESIDENTIAL, 3 UNITS PER ACRE (I-1) FOR LAND CONSISTING OF 63 ACRES, MORE OR
LESS, KNOWN AS SEBASTIAN LANDINGS UNIT II; AUTHORIZING FINDINGS AND
ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR EFFECTIVE DATE,
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03.95
PUBLIC HEARING SIGN-UP SHEET
First Reading and Public Hearing for Ordinance No. O-03-14; Conceptual
Development Plan and Rezoning Request from Agricultural (A-l) to Planned
Unit Development Residential (PUD-R) for a Proposed 63-Acre Planned Unit
Development Situated Along CR510, South of CR512 and Known as Sebastian
River Landings Unit II
This is quasi-judicial
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, DESIGNATING AN iNITIAL
ZONING CLASSIFICATION OF PLANNED UNIT DEVELOPMENT RESIDENTIAL (PUD-R) IN
ACCORDANCE WITH A CONCEPTUAL DEVELOPMENT PLAN FOR ANNEXED LAND WITH A
PRIOR COUNTY ZONING DESIGNATION AS AGRICULTURE (A-l) FOR LAND CONSISTING
OF 63-ACRES, MORE OR LESS, KNOWN AS SEBASTIAN LANDINGS UNIT II; PROVIDING
FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR EFFECTIVE DATE.
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