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Home My WebLink About0910200303.188 03.061 HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, SEPTEMBER 10, 2003 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK - 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals wi//address the City Council with respect to agenda items immediately before deliberation of the item by the City Council ~ limit of ten minutes per speaker (R-03-14) 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3, INVOCATION/MOMENT OF SILENCE 4. ROLL CALL 5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-03-14) PROCLAMATIONS~ ANNOUNCEMENTS AND/OR PRESENTATIONS A. Introduction of New Finance Director, Shai Francis B. Presentation by George Nickerson, Nabors, Giblin & Nickerson, P.A. Relative to Funding Sea Wall Repairs (no backup) 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council se requests; in which event, ~he item will be removed and acted upon separately. 1-6 A. Approval of Budget Workshop Minutes - 8/20/03 7-18 B. Approval of Regular Meeting Minutes - 8/27/03 03.189 I~22 03.098 23-28 03.190 29-34 03.005 35-52 03.173 53-~ 03.174 65-68 10. Resolution No. R-03-41 Adoption of Cemetery As-Built Survey as Official Map of Cemetery (R-03-41) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ACCEPTING THE CEMETERY AS-BUILT SURVEY'AS PREPARED BY KIMLEY-HORN AND ASSOCIATES, INC. AS THE OFFICIAL MAP FOR THE SEBASTIAN MUNICIPAL CEMETERY; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILiTY; AND PROVIDING FOR AN EFFECTIVE DATE. Resolution No. R-0342 - Extending the Expiration of the Temporary Parks and Recreation Advisory Committee (City Clerk Transmittal 9/2/03, R-03-42, R-01-85) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, EXTENDING THE TERM OF THE PARKS AND RECREATION ADVISORY COMMI'VEEE FOR ADOPTION OF AN ORDINANCE ESTABLISHING THE COMMITTEE AS PERMANENT COMMITTEE OF THE CITY; PROVIDING FOR REPEAL OR RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR EFFECTIVE DATE. Authorize the City Manager to Execute An Amendment to Videotaping Agreement Between Barbour Multimedia Productions and the City of Sebastian for Council Videotaping Services (City Clerk Transmittal 9/2/03, Amendment, Agreement, Exhibit A) COMMITTEE REPORTS/RECOMMENDATIONS A. Construction Board Interview Unless Waived, and Appoint Four Vacant Regular Member Positions (City Clerk Transmittal 9/2~03, applications, board member list, ad) B. Tree and Landscape Advisory Board Interview Unless Waived, and Appoint Vacant Alternate Member (City Clerk Transmittal 9/2/03, letter, applications, board member list, ad) PUBLIC HEARING Second Reading and Public Hearing Ordinance No. O-03-03 - Pertaining to the Display of Building Numbers (Code Enforcement Transmittal 9/2/03, O-03-03, ad) AN ORDINANCEOF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO THE DISPLAY OF BUILDING NUMBERS; AMENDING ARTICLE VII OF THE LAND DEVELOPMENT CODE, SECTION 54-2-7.20 AND RENUMBERING AS CODE SECTION 26-6; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign-up mquired - limit often minutes for each speaker 11. OLD BUSINESS 03.186 Presentation by Growth Management Director, Tracy Hass - Community Planning Issues and Impact Regarding Side-Setback Requirements in Planned Unit Residential Developments (no backup) 12. NEW BUSINESS 03.179 Approve Holland Builders of South Florida, Inc. Ranking for Design and Construction of Airport/Public Works/Engineering Administration Facility & Police Evidence Compound (Airport Transmittal 9/3/03) '13. CITY ATTORNEY MATTERS t4. CITY MANAGER MATTERS 03.191 A. Acknowledgements and Compliments from Residents (no backup) '16. CITY CLERK MATTERS 17. CITY COUNCIL MATTERS A. Mayor Barnes B. Mr. Hill C. Mr. Coniglio D. Mr. Barczyk E. Mr. McCollum '18. ADJ~URN (A~ rneetings sha~~ adj~urn at1~:3~ p~rn~ un~ess extended f~r up t~ ~ne ha~f h~ur by a rnaj~dty v~te ~f City Council) ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS iS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286,0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Hearing Assistance Headphones are Available in the Council Chambers for all Government Meetings. Upcoming Meetings: September 11, 2003- 7:00 p.m. -1~ Public Hearing of City Budget September 24, 2003- 7;00 p. rn. - Final Public Hearing of City Budget & Regular Council October 8, 2003 - 7:00 p.m. - Regular Council October 22, 2003- 7:00 p.m. - Regular Council November 12, 2003 - 7:00 p.m. - Regular Council November 26, 2003 - 7:00 p.m. - Regular Council December 10, 2003 - 7:00 p.m. - Regular Council 3 HOME OF PELICAN ISLAND 1225 Hain Street, Sebastian, FL 32958 · (772) 589-5330 SEBAS'I'~AN CZTY COUNC1'L FY2003/2004 BUDGET WORKSHOP WEDNESDAY, AUGUST 20, 2003 - 6:00 PM DRAFT H 1' N U T E S CZTY COUNCt'L CHAHBERS 1225 HAIN STREET, SEBAST~N, FLORZDA Hayor Barnes called the Budget Workshop to order at 6:00 p.m. The Pledge of Allegiance was recited. ROLL CALL Cit~ Council Present: Hayor Walter Barnes Vice-Hayor Raymond Coniglio Councilmember Joe Barczyk Councilmember Nathan McCollum City Council Absent: Councilmember 3ames Hill (unexcused) Staff Present: City Manager, Terrence Moore City Clerk, Sally Maio Deputy City Clerk, .leanette Williams Airport Director, Jason Milewski Building Director, George Bonacci City Engineer, David Fisher Stormwater Engineer, Ken Jones Acting Finance Director, Debra Krueger General Services Manager, Paul Wagner Golf course Manager, Greg Gardner Growth Management Director, Tracy Hass Human Resources Director, Jim Sexton Police Chief, James Davis Police Captain, Dave Puscher Police Ueutenant, Robert Lockhart Police Ueutenant, Greg Witt Public Works/Engineering Administrative Supervisor, Linda Kinchen Roads and Drainage Supervisor, Jerry converse Parks and Recreation Supervisor, Chris McCarthy Also Present: Citizen Budget Aclviso~y Board Members - Gene Rauth, Larry Napier, and Richard Smith City Council Workshop August 20, 2003 Page Two 4. FY 2003~2004 BUDGET A. OPENING COMMENTS - CITY MANAGER The City Manager opened the workshop by reporting that the City has the ability to maintain the current millage rate of 4.5904 due to increased property values. He went on to explain why it is necessary not to go to rolled-back rate due to the fact that ad valorem taxes represent only approximately one-third of all City revenues. B. DEPARTMENT GOALS, OB]ECTIVES, AND PROGRAMS, F/SCAL YEAR 2004 1. C1-FY A1-FORN EY The City Manager said the City Attorney was unable to attend the workshop and then stated that the Attorney's proposed budget is consistent with previous years, however, there may be some adjustments necessary based on a possible transition. He said the City Manager's budget and responsibilities are straightforward in that as Chief Executive Officer he oversees all administrative departments. (A// department goa/s and objectives are I/sted /n the fisca/ year 200't proposed budget,) 2. GENERAL SERVICES The General Services Manager, a division of the City Manager's office, and which also oversees the City garage, presented his division's accomplishments and fiscal 2004 goals and obje~ves. 3. CITY CLERK The City Clerk presented her department's accomplishments and fiscal 2004 goals and objectives. She noted there may be a needed increase in codification at a later date to accommodate amendments to stormwater code provisions. 4. FINANCE/MIS The Acting Finance Director presented her department's accomplishments and fiscal 2004 goals and objectives. City Council members complimented the Acting Finance Director for filling in the vacated Finance Director position, and for her efforts in the preparation of the budget. The City Manager also commended the Finance Department and Citizens Budget Advisory Board for its review of the proposed budget. Richard Smith, Citizens Budget Review Advisory Board, thanked City Council and staff for their cooperation with the board and for the opportunity to serve. He read from a portion of the Board's letter to Council relative to whether the County's "rate equalization charge" for water and sewer which appears as a 6% franchise fee, and which asks, if truly an equalization charge, should it go to the Utility or the MSTU (City). City Council Workshop August 20, 2003 Page Three The City Manager said this issue and Assistant County Administrator 3oe Baird's response would require a legal review. 5. HUMAN RESOURCES The Human Resources Director presented his department's accomplishments and 2004 goals and objectives. The safety manual recently published and initiated by Marge PooJe was commended. 6. POLICE DEPARTNENT The Police Chief introduced the Police Captain and Police Lieutenants, described the department's organizational structure, and presented accomplishments and fiscaJ 2004 goals and objectives for the following divisions: Administration The Chief explained the difference between an emergency response team and a SWAT team. Discussion followed on the 911 system. School Resource Officers The Chief explained the programs. Patrol Division The Chief noted a correction to uniformed division - "five" divisions rather than four, He went on the describe accomplishments and 2004 goals and objectives, TAPE I - SIDE II (7.'O~ p.m.) The Chief noted a correction to funded positions at 23.5 and new position .5, and a reduction in the uniform expenditures for next year, due to the fact that they were able to purchase additional uniforms this year. Community Oriented Policinq Unit- no corrections Code Enforcement- no corrections Detectives The Chief noted that the Detective division is now supervised by a Sergeant. Suppo~Services - no corrections ~ 3 City Council Workshop August 20, 2003 Page Four Dispatch Unit Noted corrected numbers for calls received under performance measures as follows: 911 - 3600 Code Violation calls - 890 Total calls received ~ 29,500 Mr. McCollum said he wholeheartedly supports the School Resource Officer program, and urged City Council to request that the School Board renew its funding for those officers. The Chief noted that the City will pick up funding for the officers in November, and reported that Sebastian elementary schools have the only officers in the county school system. The City Manager said he and the Chief will meet with the new School Superintendent. Tn response to the Mayor, the officers said they did not believe there was a growing gang problem in the City; and that most departments are staying with Crown Victorias despite reports about problems. Mr. Coniglio agreed with importance of the School Resource Officer program, and the effectiveness of the buckle up program. In response to his question, the Chief said officers who live in the City and investigators are allowed to take vehicles home. Mr. Coniglio said it would benefit everyone if all officers could take their vehicles home. Mr. Barczyk commended programs implemented by the department. 7. ENGIN EERING/STORMWATER The City Engineer complimented his colleagues, noting the City has a tremendous team in place. He then presented the Engineering Department goals and objectives for fiscal 2004. He said the department is working on improved citizen response and a better performance measurement process. He corrected the table on page 61 as follows: 2003/2004 Citizen Inquiries and Complaints: 500-1000 2003/2004 Drainage/Easement Requests - 150-250 2003/2004 Signage - 5000 2003/2004 Site plan review items - 100 or more 2003/2004 Driveway and Drainage permits and inspections - 2000-3000 Stormwater The Stormwater Engineer listed accomplishments for the division since its inception this fiscal year and goals for fiscal 2004. Mr. Barczyk suggested educating the public in the newsletter about their responsibility to maintain swales. City Council Workshop August 20, 2003 Page Five Mayor Barnes called recess at 7:50 p.m. and reconvened the workshop at 8:04 p.m. All members were present. 8. ROADS & MAINTENANCE/PARKS/CEMETERY The Roads and Maintenance Supervisor described his divisions' accomplishments and goals and objectives for fiscal 2004. The Parks Supervisor described the accomplishments of the Cemetery Sexton and the Parks and Recreation Division, and goals and objectives for fiscal 2004. He responded to questions about pepper tree eradication from Easy Lake. The City Manager discussed the proposed South Side park program and the need to receive public input through Parks and Recreation, noting there is nothing firm in place at this time. 9. GROVVTHMANAGEMENT The Director of Growth Management described his staff's accomplishments and goals and objectives for fiscal 2004. 10. BUILDING DEPARTMENT The Building Director described accomplishments for his department and 2004 goals and objectives. Mr. Coniglio commended him for the activity in the department and for coordination of iocai contractors on the train station. 11. GOLF COURSE The Golf Course Director described the accomplishments of the past couple of years at the Golf Course, and goals for fiscaJ 2004. He commended Don Campbell for painting buildings, and reported that One Source will not increase its annual rate to the City this year as it is entitled to. He went on to describe needed replacements to equipment owned by the City. He was commended for his staff, the beauty of the course, and the efficiency with which he runs the course. Mr. McCollum recommended looking into lowering the cost for Sebastian residents in the future. City Council Workshop August 20, 2003 Page Six 12. AIRPORT The Airport Director described his accomplishments and his goals for fiscal 2004. Mr. Coniglio said it was exciting to know how much is going on at the airport, and recommended that gPeenery be planted on the fence surrounding the golf course for aesthetics purposes. It was noted the drop zone will be moved in the future, and secudty camera monitoring will take place at the Police DepaKo'nent. A, COUNCIL COMMENTS/DIRECTION Mayor Barnes said he had no problem with the budget, that listening to department heads is a good experience, and he recommended the budget be moved on to the next step which is the public hearings. Mr. Barczyk agreed to proceed with a minor corrections that have been discussed. Mr. McCollum agreed that the budget should move forward. Mr. Coniglio agreed to proceed and recommended checking on the water utility fee with Attorney. Mayor Barnes congratulated everyone on staff for the good job on the budget and the work they do all year long. Mr. McCollum noted the millage rate will remain the same, stating it was an honor to work with people who understand there will be increases in health care costs every year and still worked hard and professionally to keep the millage the same in a growing community, and that the City is in a pro-active stage. The City Manager noted the next City newsletter will provide information about the proposed millage and property tax rates. B. PUBLIC COMMENTS 13. Being no further business, Mayor Barnes adjourned the workshop at 9:20 p.m. Approved at the Regular City Council Meeting. Walter W. Barnes Mayor Sally A. Maio, CMC City Clerk 6 HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, AUGUST 27, 2003 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2. 3. 4. The Mayor called the Regular City Council Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. A moment of silence was held. ROLLCALL City Council Present: Mayor Walter Barnes Vice-Mayor Raymond Coniglio Councilmember Joe Barczyk Councilmember James Hill Councilmember Nathan McCollum Staff Present: City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Airport Director, Jason Milewski City Engineer, David Fisher Human Resources Director, Jim Sexton Police Lieutenant, Greg Witt Regular Ci~ Council Me~ing August27,2003 Page Two AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-03-1,~) None. 6. PROCLAMATIONS~ ANNOUNCEMENTS AND/OR PRESENTATIONS 03.176 A. Presentation by State Senator Mike Haridopolos. District 26-R (no backup) Senator Haridopolis addressed City Council on current on-going legislative matters, and requested input from Council on unfunded mandates. 03.177 1-2 Colonel Ashford T. Jordan Park (1974 Resolution) The City Attorney spoke of Colonel Jordan, who was the City Clerk for ten years and for whom A.T. Jordan Park is named. 03.178 3-4 Presentation by Mr. Don Bobish Re~ardinq a Proposed Citywide Litter Removal Proiect to Help Benefit the American Lunq Association (Public Works Transmittal 8/20/O3) Mr. Bobish proposed a litter removal program, suggesting that clean up of construction sites be enforced, cited excessive litter on CR512 that is mowed over by mowing crews, and noted parks are being littered by users. He suggested that Code Enforcement officers visit construction sites, that the media be utilized to educate people, and reported that he found $152 in a discarded McDonald's bag. He requested use of the American Lung Association to coordinate a fundraiser walk and call it Sebastian Clean Sweep and use a crying pelican as a symbol for this effort. Mayor Barnes said he was on the board of Keep Indian River Beautiful, and agreed that there may need to be enforcement at construction sites. Mr. Bobish suggested that people report license plate numbers of litterers. He gave his phone number as 589-4818. The City Manager addressed Mr. Bobish about current enforcement efforts in place. Mayor Barnes announced the Coastal Cleanup is scheduled for September 20, 2003. 03.179 Update Relative to Airport Administration Facility - Firm Selection and Development Process (no backup) The Airport Manager updated City Council on the administration facility, proposed to be a design built facility, and then explained the process being utilized. He stated three firms responded and financial proposals are being evaluated with a recommendation to come before Council in September. 2 Regular City Council Meeting August 27, 2003 Page Three ?. CONSENT AGENDA Afl ~ems on ~e consent agen~ am conside~d ~uline and will be enac~d ~ one mo~n. ~e~ will be no s~a~ discussion ofconsent~en~ ~msun~ssamem~rofCityCoun~so~ques~ ~wh~heven~e~emwillbemmovedandac~d~on s~a~ 5-18 A. Approval of Regular Meeting Minutes - 8/13/03 03,113 f9-26 Resolution No. R-03-32 - Florida Department of Transportation, Aviation Section Joint Participation Agreement Addendum for Infrastructure Improvements (Airport Transmittal 8/18/03, R-03-32, Agreement) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT ADDENDUM FOR INFRASTRUCTURE iMPROVEMENTS; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE, 03.090 27-32 Resolution No. R-03-39 - Federal Aviation Administration Grant for Runway 9-27, Phase II (Airport Transmittal 8/18/03, R-03-39, Grant Agreement) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT AND EXECUTE A GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF TRANSPORTATION, FEDERAL AVIATION ADMINISTRATION (FAA) TO REHABILITATE RUNWAY 9-27 AND CONSTRUCT TAXlWAY 'B"; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. 03.019 33-38 Resolution No. R-03-40 - Final Plat for Fischer Lake island Phase V (GMD Transmittal 8/19/03, R-03-40, Application, Plat) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE FINAL PLAT FOR A SUBDIVISION KNOWN AS FISCHER LAKE ISLAND PHASE V; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. 03,180 39-40 Authorize the Expenditure of $12,192.00 from a $13,806.68 Federal Grant to Purchase Eight Bulletproof Vests from SRT Supply, State Contract #19-680- 850-0 (PD Transmittal 8/14-/03) Mayor Barnes questioned item B on page circle 28 relating to matching FDOT revenue. The City Attorney read Resolution Nos. R-03-32, R-03-39 and R-03-40 by title. Mr. McCollum removed item A. MOTION by Coniglio/Hili. "Move to approve items B-E." 3 Regular City Council Meeting August 27, 2003 Page Four Mayor Barnes ~ aye Mr. Coniglio - aye Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - aye Roll call carried 5-0 Item A Mr. McCollum noted a correction to circle page 9, Mr. Coniglio's nominee should be Scott Taylor not Robert Taylor. MOTION by McCollum/Coniglio "With that correction, I would move approval of consent item A." Mr. Conigiio - aye Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - aye Mayor Barnes - aye Roll call carried 5-0 8. COMMITrEE REPORTS/RECOMMENDATIONS 03.038 41-92 Planninq and Zoninq Commission Interview, Unless Waived, and Appoint Reqular Member Position with Term to Expire May 1, 2005 (City Clerk Transmittal 8/18/03, Applications, Board Member List, Ad) Robert Craw addressed City Council on his prior experience. Norman Blessing, current Planning & Zoning alternate member, addressed City Council. Ed Seeley, Vice Chairman of Code Enforcement Board, addressed City Council on his prior experience. Gilbert Swiger, addressed City Council, citing his experience and many years in the City. Nominations for the regular member were made. 4 Regular City Council Meeting August 27, 2003 Page Five Mr. Coniglio nominated Mr. Ed Seeley. Mr. McCollum nominated Mr. Sal Neglia Mr. Barczyk nominated Mr. Norm Blessing. ROLL CALL: Mr. Barczyk - Blessing Mr. Hill - Blessing Mr. McCo[lum - Neglia Mayor Barnes - Blessing Mr. Coniglio - Seeley Mr. Blessing was appointed to the regular member position. Nominations for altermate were then made. Mr. Coniglio nominated Mr. Ed Seeley. Mr. Barcazyk nominated Mr. Sal Neglia. ROLL CALL: Mr. Hill - Seeley Mr. McCollum - Neglia Mayor Barnes - Seeley Mr. Coniglio - Seeley Mr. Barczyk - Neglia Mr. Ed Seeley was appointed to the alternate member position. The City Clerk noted that Mr. Seeley would be considered terminated effective immediately from Code Enforcement and his position on Code Enforcement would be advertised. 9. PUBLIC HEARING - none OLD BUSINESS 03.181 93-118 Cancellation of Oranqe Peel Enterprises, Inc. Lease (Airport Transmittal 8/20/03, Lease) The Airport Manager cited that during meetings with Orange Peel it became apparent that they were financially unable to proceed with construction of their facility at this time, and therefore, recommended termination of the existing lease agreement. MOTION by BarczykJConiglio "Move to authorize staff to terminate the Airport Lease Agreement between the City of Sebastian and Orange Peel Enterprises, Inc." Mr. McCollum - aye Mayor Barnes - aye Mr. Coniglio - aye Mr. Barczyk - aye Mr. Hill - aye Roll call carried 5-0 5 Regular City Council Meeting August 27, 2003 Page Six 10. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC item that has occurred or was discovered within the previous six months which is not olhen, vise on the agenda - sign-up required- limit of ten minutes for each speaker William Shaw, speaking on behalf of Jeff Starkey, Maximum Torque Engines, requested City Council approval for the firm to obtain a lease to install an NHRA ¼ mile track facility on the vacated airport runway 13. The Airport Manager reported he and the City Manager had met with Mr. Starkey and had explained to him that runway 13 is being closed because it is a noise problem and they did not want to install another noise problem. He said the City is seeking clean, light industry for the airport. Mr. Starkey said the firm could provide a plan for noise abatement. Mayor Barnes suggested that Mr. Shaw could provide any additional information to staff and could make a future presentation if he so wished. Council concurred that they would be open to a presentation. It was noted that the requested site would be approximately ten acres. TAPE I, SIDE I1, (8:04 p.m.) The City Manager said he would bring this request back to Council at a future date with a recommendation. 03.136 Opportunities to Finance Acquisition of Historic Train Depot Property on Main Street West of United States Highway 1(no backup) The City Manager said the Flagler Development Corporation was interested in working with the City on the purchase of the Main Street property, in addition Coldwell Banker offered a financial commitment. He requested a consensus from Council to proceed with a proposal. It was the consensus of City Council to proceed. 12. NEW BUSINESS 03.182 ~I9~138 Authorize Option and Lease Agreement Between City of Sebastian and Atlantic Coast Tower of Florida, Inc. (City Manager Transmittal 8/21/03, Aqreement) Dave Herring, Atlantic Coast Tower Florida, addressed City Council and distributed photos representing both options of a flag pole and tree (see attached) Mr. McCollum expressed concern with several provisions of the lease agreement as follows: -Circle page 122, #7- the last sentence, which denies the City's right to protest the application and what the company does with the tower The City Attorney replied that the City should take care of concerns at the time of the lease application and the City's code provides for height and design limitations. Regular City Council Meeting August 27, 2003 Page Seven -Circle page 122, #8 - if a utility company cannot access the right-of-way, the City will grant additional right-of-way with no cost to the company The City Attomey stated the City does have right-of-way up to the property and there is nothing to prohibit access to the site. -Circle page 123, #2 - no inclusion of the CPI increase in extended term option, and wants mutual ability to accept or reject extensions. The City Manager stated the increases designated for each term surpasses what the CPI will provide. The City Attorney further stated a long term lease is always sought so that the company will recoup their high investment cost but they reserve the dght to cancel should the technology become obsolete. -Circle page 124, #6 - questioned what is surrounding property Mr. Herring stated the parcel is 100 by 100 that will be enclosed by a fence; surrounding property is owned by the City. -Circle page 124, #7 - does not think the City should commit to this request for 30 years -Circle page 126 #13 - asked what is quiet enjoyment The City Attorney stated this is a traditional legal term that means the City will not bother the company as long as they are complying with the contract. -Circle page 126 -#14- assignment and subleasing The City Attorney stated if it is not a related company, an assignment cannot be done without the City's express approval, but any denial must be based upon reasonable grounds such as financial considerations. -Circle page 127 - #18 - hazardous substances - costly to City if anything found - assume a hazardous substances analysis would be done prior to construction Mr. Herring confirmed a hazardous materials analysis would be done and this paragraph addressed City accidents. Mr. McCollum said Council should not endorse use of City property for these types of projects, given the length of time and possibly foregoing future rights. Mr. McCollum pointed out that if Representative Mayfield's bill passed this session, the City would not have a say in the lease process. Mayor Barnes said the proposed lease meets the City's ordinance provisions. Mr. Coniglio said provisions currently in place will protect the City. Mr. Barczyk questioned proposed height and proximity of the proposed tower to lot 19. 7 Regular City Council Meeting August 27, 2003 Page Eight MOTION by McCollum/Barczyk "Mayor, I would move to deny the request of Atlantic Coast Tower of Flodda and deny the lease agreement between the City and Atlantic Coast Tower of Florida." Mayor Barnes - nay Mr. Coniglio - nay Mr. Barczyk - aye Mr. Hill - nay Mr. McCollum - aye Roll call failed 3-2 MOTION by Hill/Coniglio "Mayor I move to authorize the City Manager to execute the Option and Lease Agreement between the City of Sebastian and Atlantic Coast Tower of Florida, Inc. for the exclusive dght and option to lease a portion of property approximately 10,000 square feet, located at the end of Roulette Street, for the installation of a communications tower." Mr, McCollum asked the attorney if the lease addressed any state or federal permitting for the tower. The City Attorney confirmed that the lease only addresses construction of the tower. Mr. Coniglio - aye Mr. Barczyk - nay Mr. Hill - aye Mr. McCollum - nay Mayor Barnes - aye Roll call carried 3-2 03.183 13g-146 Approve Work Authorization #11 to City's Master Engineering Services Agreement with Kimley-Horn & Assoc., Inc. in an Amount not to Exceed $23,800 for the Study, Analysis, and Conceptual Design of Improvements for Main Street and Appropriate Funds for Same (Engineering Transmittal 8/8/03, Work Authorization #11, Exhibits A, B & C) The City Engineer addressed City Council on the proposed Main Street improvements program, and requested authorization to negotiate with Kimley-Horn, citing their expertise in these matters. He said there would be a presentation in January 2004 as to what options would be available. MOTION by McColium/Coniglio "Move to approve the award of work authorization #11 to the City's master engineering services agreement with Kimley-Hom & Associates, Inc. in an amount not to exceed $23,800 for the study, analysis, and conceptual design of enhancements and improvements to the entire length of Main Street, and appropriate funds for same." Regular City Council Meeting August 27, 2003 Page Nine Mr. Barczyk - aye Mr. Hill - aye .,~ Mr. McCollum - aye Mayor Barnes - aye Mr. Coniglio - aye Roll call carried 5-0 Mayor Barnes called recess at 8:55 p.m. and reconvened the meeting at 9:10 p.m. All members were present. 03.184 147-150 Review November and December City Council Meetinq Schedules (City Clerk Transmittal 8/12/03, Calendars) MOTION by Hill/McCollum "1 would Sug.ge.st we cancel the meeting dated November 26th and cancel the meeting dated December 24""" Mr. Hill - aye Mr. McCollum - aye Mayor Barnes - aye Mr. Coniglio - aye Mr. Barczyk - aye Roll Call carried 5-0 03.185 Discussion Reqard nq City Attorney Position (no backup) Mayor Barnes said he put this item on the agenda due to the fact that at the last meeting Council gave direction to advertise the position. Discussion took place on the interview process. The City Attorney discussed theadvertisement he had prepared and recommended against managerial reviews that weed down applicants, but suggested Chadie Vitunac, Warren Dill, and Will Collins sit down with the Human Resources Director to pick.5-7 candidates who would be seen by City Council. He recommended a round robin interview process rather than interview by full Council, however, final deliberation would have to be conducted by full Council. Mr. McCollum requested to see all applications that come in. TAPE II- SIDE t (9:lT p.m.) Mr. McCollum noted that there is no start date to come on board and that Council has not obtained a formal resignation. '~he City Attorney said the ads will appear in the September 1 and 15 Florida Bar newsletter and that under the best of circumstances Council is looking at a three month process. 9 Regular City Council Meeting August 27, 2003 Page Ten Mr. McCollum suggested employing a temporary attorney for the interim period between attorneys, and suggested the City Manager and Human Resources Director pursue this when necessary. ; The Human Resources Director said each applicant that receives an offer will be asked to sign a release to allow Council members to call references. Mr. Coniglio said he had a copyOf the County Attorney's contract for review by Council. 13. CITY ATTORNEY MATTERS Reported that Council should give direction as to the Parks and Recreation Committee. It was the consensus of Council to make them a permanent committee and the City Attorney said he would bring back a resolution tc. extend the committee until he can bring bacKan ordinance as required by the Code. Stated that he might have appeared to be advocating the cell tower agreement earlier with his responses, but he does not negotiate the substance of the agreements, but once they are made he looks to protecting the City's iinterest. Stated the judge received and is reviewing Capital Sanitation's legal memo on the propriety of the City procurement process. He further stated that Capital's surety company is waffling on the default paymentI. Announced the Florida Getaways magazine would be in town to do an article for the Clambake and he would introduce council members to be interviewed and photographed. 14. CITY MANAGER MATTERS 16. Stated Mr. McCollum had a successful forum and a primary issue was the Collier Creek flow which he will rep!crt on in his newsletter. Introduced Neal Standard, local Channel 10, and he addressed City Council. CiTY CLERK MATTERS Complimented staff on the previous night's meeting relating to Louisiana Avenue as a property owner. 17. CITY COUNCIL MATTERS A.~ Mr. Hill Stated the tenni~ coud lights at Schumann Drive seem to be on the blitz. Wished the University of Michigan Wolverines good luck. 10 Regular City Council Meeting August 27, 2003 Page Eleven B. Mr. Coniqlio Received Christmas decoration information in the mail and turned it over to City Manager. He suggested a City tree. C. Mr. Barczyk Asked when the new banners would be installed and where the kiosk is that was part of the agreement. City Manager stated the new banners will be installed soon and offered to bring back a status report on the kiosk. ~ Recently visited a property with ~15 vehicles on two lots and perhaps the property owner sells the cars. The City Attorney advised that Council can set a limit on unenclosed vehicles on a p~'operty. Mayo~' Barnes said he would be interested in adopting an ordinance to limit the number of vehicles. The Mayor requested that an item be placed on the next agenda to discuss the issue further. William Shaw suggested using DMV records to see who oWns the cars. Stated there were six new homes going up in his neighborhood:and he had to call Code Enforcement fo~ trash from construction sites. The City Manager said that is not case with all b~Jilders and that citizen notification is important~ D. Mr. McCollum Complimented City staff for clearing up problems addressed at his forum within a matter of days. 03.186 Consideration of Permanent Rules & Requlations Re<lard nq S de. Setbacks for Planned Unit Developments (no backup) Mr. McCollum said it was evident:that staff is under tremendous stress when developers come:in with proposed annexations, because there is no clear d!rection from Council, and recommended that rules be established by Council, send the recommendation to Planning and Zoning for their review and recommendation back to Council: Mr. McCollum made a motion to submit a request to Planning and Zoning and staff for their recommendation on minimum side Setback, maximum density and minimum lot size For PUDS, however' the motion died for lack o3 a second.' Discussion followed on Council determining what is in the best i~terest of the City. The City Managei said he would arrange for the Growth Management Director to make a presentation to City council on September 10, 2003, and Council Can then decide what direction it wish,es to proceed with. 11 Regular City Council Meeting August 27, 2003 Page Twelve E. Mayor Barnes Said he had been receiving phone calls regarding rear ditches that have not been cleaned north of CR 512. The City Manager invited citizens to call to see when their channel is scheduled to be cleaned. Announced ali Clambake Festival activities, and that a video presentation will be broadcast the following weekend on Channel 25. Said a citizen called who felt Comcast broadcasts programs with foul language during the day. Stated the light at CR512 and Barber Street is ~ausing problems. The City Manager stated the County controlled the traffic flow at this intersection. 18. Being no further business, the Mayor adjourned the Regular City Council meeting at 10:17 p.m. Approved at the September 10th Regular Cty Council Meeting. Walter W. Barnes, Mayor ATTEST: Sally A. Maio, CMC, City Clerk 12 City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject Resolution No. R-03-41 -Adoption of Cemetery As-Built Survey as Official Map of the Cemetery Exhibits: Rc,~olution No. R-03-41 Agenda No. C,,~.~ . / O¢~ ~ Department Origin: City Clerk and Cemetery Sexton Date Submitted: 9/3/03 For Agenda of 9/10/03 Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT The City entered into an agreement with Kimiey-Horn and Associates, Inc. for preparation ot an as-built survey of the Sebastian Municipal Cemetery in July 2002. Chris Demeter of Kimley-Hom and survey crews spent many hours with city staff reviewing cemetery records and walking the cemetery for specific locations to create the best map possible. The as-built was completed and provided to the City in November 2002. Discussions took place about the possibility of re-platting the cemetery property in accordance with the as-built survey due to the fact that the as-built provides the best representation of the actual location of lots and all other improvements within the cemetery property and is in accordance with lot ownership records. After discussing the matter with the Clerk of the Circuit Court Support Services Director and the City Attorney, it was decide¢ that the 1982 plat, while not showing actual location of all improvements, does reflect th general location of lots and units on the property. We have decided that it is not necessar to replat the property, but simply to adopt the as-built as the City's official map of th Cemetery. This as-built is included in the database of our cemetery software for location, data to site. There are still some issues that we are working on in regard to the Cemetery property. WE are meeting with members of the Parks family next week to discuss the Parks property which is located within the walls of the Cemetery property, and we will look at clearing Ul: possible boundary disputes which have been alleged over the years with an eye to clearinc them up. Those of us who are involved in the administration of cemetery records want to ensure th~ we have done everything we can to leave behind the best set of records for the descendants of those who are laid to rest in our municipal cemetery. RECOMMENDED ACTION Move to adopt Resolution No. R-03-41. RESOLUTION NO. R-03-41 A RESOLUTI°N OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, E~ORIDA, ACCEPTING THE CEMETERY AS-BUILT SURVEY AS PREPARED BY KIMLEY-HORN AND ASSOCIATES, INC. AS THE OFFICIAL MAP FOR THE SEBASTIAN MUNICIPAL CEMETERY; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council entered into an agreement with Kimley-Hom and Associates for preparation of an as-built survey of the Sebastian Municipal Cemetery on July 26, 2002; and WHEREAS, prior to the completion of the as-built survey in 2002, the current plat of the cemetery was prepared and recorded in 1982, and the last survey of the cemetery was completed in 1986; and WHEREAS, the 2002 as-built survey is a true representation of all improvements and lot locations within the Sebastian Municipal Cemetery; and WHEREAS, City Council concurs with staff recommendation to adopt the 2002 as-built survey as the official map of the Sebastian Municipal Cemetery. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. ADOPTION OF OFFICIAL SEBASTIAN MUNICIPAL CEMETERY MAP. City Council hereby adopts the "As-Built Survey- Sebastian Cemetery- Sheets 1 through 4" (Sheet 1 of 4 - Unit One, Sheet 2 of 4 - Unit Two, Sheet 3 of 4 - Unit Three, and Sheet 4 of 4 - Unit Four) as signed and certified by Chris Demeter, Kimley-Horn and Associates, Inc. on November 19, 2002, as the official map of the Sebastian Municipal Cemetery. Section 2. CONFLICTS. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. adoption. The foregoing Resolution was moved for adoption by Councilmember motion was seconded by Councilmember vote was as follows: EFFECTIVE DATE. This resolution shall take effect immediately upon its · The and, upon being put into a vote, the Mayor Walter Barnes Vice-Mayor Ray Coniglio Counciimember Joe Barczyk Councilmember Jim Hill Councilmember Nate McCollum The Mayor thereupon declared this Resolution duly passed and adopted this 10th day of September, 2003. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Mayor Walter Barnes Sally A. Maio, CMC City Clerk Approved as to form and Legality for the City of Sebastian Rich Stdnger City Attorney City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject: Resolution No. R-03-42 Extending the Term of the Parks and Recreation Advisory Committee Agenda No. ~ ~ .~oG'~"'/")~, Dept. Origin: City Clerk .~.~[rl~, Data Submitted: 9/2/03 For Agenda of: 9/10/03 Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT At the direction of Council this resolution was drafted to provide for an extension of the Advisory Board's September expiration. An ordinance solidifying the Board will be brought before Council at a later date. RECOMMENDED ACTION Move to adopt Resolution No. R-03-42. RESOLUTION NO. R-03-42 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, EXTENDING THE TERM OF THE PARKS AND RECREATION ADVISORY COMMITTEE FOR ADOPTION OF AN ORDINANCE ESTABLISHING THE COMMITTEE AS PERMANENT COMMITTEE OF THE CITY; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City Council, at its September 12, 2001 Regular Meeting, adopted Resolution No. R-01-65, establishing a Parks and Recreation Advisory Committee; and WHEREAS, this committee was to automatically disband two years from its establishment under the terms provision of that resolution; and WHEREAS, the City Council has determined that it would like to see this committee become a permanent committee of the City of Sebastian; and WHEREAS. Section 2-166 of the Code of Ordinances of the City of Sebastian provides that all permanent boards and committees of the City shall be adopted by Ordinance. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. AMENDMENT TO TERM PROVISION. In order to allow sufficient time for an ordinance to be adopted establishing the Parks and Recreation Advisory Committee as a permanent committee of the City of Sebastian, the term provision of Resolution No. R-01-65 is amended as follows: "TERM. The term of this Committee shall continue until such time as an ordinance can be adopted establishing it as a permanent committee of the City." Section 2. CONFLICTS. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember . The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Walter Barnes Vice-Mayor Ray Coniglio Councilmember Joe Barczyk Councilmember Jim Hill Councilmember Nate McCollum The Mayor thereupon declared this Resolution duly passed and adopted this 10th day of September, 2003. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Mayor Waiter Barnes Sally A. Maio, CMC City Clerk Approved as to form and Legality for the City of Sebastian Rich Stdnger City Attorney RESOLUTION NO. R-01-65 A RESOLUTION OF TNF~ CITY OF. SEBASTIAN, FLORIDA, FORMULATING TEMPORARY PARKS AND RECREATION ADVISORY COMMITTEE; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. WHEREAS, the City of Sebastian has reached a crossroads in meeting the recreation needs of its citizens; and WI~,REAS, the City has recently committed to a long-term program of expanding and improving passive park facilities, as well as active recreation, through establishment of the Sebastian Recreational Impact Fee; and WHEREAS, the City's Recreation Advisory Board established under Chapter 2 of the City Code was created at a time when the organized sports leagues within the City were viewed as virtually the exclusive source of recreational opportunities for the citizens, but times have changed and a new approach is more appropriate; and WHEREAS, the City of Sebastian and Indian River County has an existing ini'ormal arrangement for provision of limited recreational programs, but the relationship between the County and the various municipalities in these matters is currently being re- . examined; and WligREAS, the City Council of the City of Sebastian determines that it would be in the public interest to have a temporary committee of citizens to advise the City Council as it develops a long-term policy on recreational a~tivities and the development of our park system; NOW TI:fE, REFORE, BE IT RESOLVED BY TIFF, COUNCIL OF Ti:rF,, CITY OF SEBASTIAN, as follows: ~ection 1. PARKS AND RECREATION ADVISORY COMMITI'EE ESTABLISHED. The City Council of the City of Sebastian hereby establishes a Parks and Recreation Advisory Committee. The purpose of the Committee shall be to study and provide recommendations to City Council: P As to the development of the park system, ~ As to the provision of active recreation programs and facilities, and P As to the policy decisions concerning the organizational structure or method for providing these services, whether in some form Of a county- wide system, through establishment of a fully independent department; or by some combination of the two. Membership on the Committee shall be through appointment by City Council. Section 2, PANEL COMPOSITION. The Committee shall be composed of five residents, with one member from each of the four recreational impact fee districts and one at-large member, In the event that no suitable applicants are available from a district, another at-large member may be appointed in their place. The Committee shall hold its initial meeting at 6 p,m. on the first Monday following appointment of its members, at which time it shall select a chairman, and shall thereai~er set its own procedures and meeting schedule. Section 3. TERM. This Committee shall automatically disband two years from the date of its establishment, or at such sooner date as established by subsequent resolution of the City Council. Section 4. CONFLICTS. conflict herewith are hereby repealed. Section 5. EFFECTIVE DATE. immediately upon its adoption. All resolutions or parts of resolutions in This resolution shall take effec~ The foregoing Resolution was moved for adoption by Couneilmember The motion was seconded by Councilmember Majcher a vote, the vote was as follows: Mayor Walter Barnes aye Vice-Mayor Ben A. Bishop aye Counc'flmember Joe Barczyk a b s an t Councilmember James Hill aye Counc'flmember Edward I. Majcher, Jr. aye and, upon being put into The Mayor thereupon declared this Resolution duly passed and adopted this 12th day of September, 2001. CITY OF SEBASTIAN, FLORIDA ATTEST: X~Sa~y A. ~io,/2MC '" City Clerk Mayor Walter Barnes Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City .4~mey City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject: Amendment to Videotaping Agreement Between Barbour Multimedia Productions and the City of Sebastian ~r SU~Y: City Manager =_x~ts: An~ndm'ent, Agreement, Exhibit A Agenda No. ~.~ 3, / q 0 Dept. Origin: City Clerk Date Submitted: 9/2/03 For Agenda of: 9/10/03 Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT The beginning of the new fiscal year brings the time to review contracts with various vendors and service providers. The attached amendment to the Barbour Multimedia Productions contract provides for an increase and a time frame for services that will follow the City's fiscal year. RECOMMENDED ACTION At Council's discretion~ Move to authorize the City Manager to execute the attached amendment to the contract between the City of Sebastian and Barbour Multimedia Productions for Council videotaping services. FIRST AMENDMENT TO AGREEMENT FOR VIDEOTAPING SERVICES This First Am..endment to Agreement for Videotaping Services entered into this 10~h ctay of September and effective on October 1, 2003, between the CITY OF SEBASTIAN, a Florida municipal corporation (hereinafter called "CITY"), and Barbour Multimedia, Inc. d/b/a Barbour Multimedia Productions (hereinafter called "BARBOUR") provides: WHEREAS, CITY and BARBOUR entered into an Agreement for Videotaping Services on September 26, 2002 for the videotaping of City of Sebastian City Council meetings; and WHEREAS, BARBOUR has requested an increase in the hourly rate for this service to $75.00; and WHEREAS, CITY agrees that the hourly rate for this videotaping service should be increased to $75.00 beginning October 1,2003. THEREFORE, it is agreed that: BARBOUR will perform videotaping service in accordance with guidelines set out in the Agreement for Videotaping Services as attached to that agreement dated September 26, 2002 as Exhibit "A" and this amendment thereto which increases the hourly rate to $75.00, effective October 1, 2003. AGREED to this 10th day of September, 2003. CITY OF SEBASTIAN, A Florida municipal corporation Approved as to Form and Content for Reliance by the City of Sebastian Only: By:. Terrence R. Moore, City Manager Rich Stringer, City Attorney ATTEST: Sally A. Maio, CMC, City Clerk (SEAL) Barbour Multimedia, Inc. D/b/a Barbour Multimedia Productions By: AGREEMENT FOR VIDEOTAPING SERVICES THIS AGREEMENT entered into this o(f6~*~-day of September, 2002, between the CITY OF SEBASTIAN, a Florida municipal corporation (hereinafter called "CITY"), and Barbour Multimedia, Inc. d/b/a Barbour Multimedia Productions (hereinafter called "BARBOUR'), provides that WHEREAS, CITY is in need of a professional specialist to videotape designated public meetings of the City of Sebastian and keep the required eqtdpment in good working condition; and WltEREAS, due to the nature of this assignment, a local business can best serve this need; and WHEREAS, BARBOUR represents that it has the professional expertise required to perform these services; and WHEREAS, BARBOUR is the only local firm that can reasonably be expected to meet the needs of CITY in this matter; THEREFORE, IN AND FOR CONSIDERATION of the mutual benefits and promises provided herein, the sufficiency of which is hereby acknowledged by the parties, it is agreed: 1. CITY shall provide BARBOUR with access to its existing audio and video systems in the Council Chambers for use in the performance of this Agreement. 2. BARBOUR will perform videotaping service in accordance with the guidelines set forth in the Assignment Proposal attached as Exhibk "A". 3. The term of this Agreement shall be for one year, with automatic anmml extensions unless either party gives thirty days written notice prior to any annual renewal date. 4. Notwithstanding the term described above, either party can terminate this Agreement for any reason with ninety days written notice to the other party.. 5. CITY shall be responsible for all arrangements with the cable company for the cablecast and replay of the meetings, including any costs thereof. 6. BARBOUR is an independent contractor, and the personnel performing these services shall be employees of BARBOUR and not the CITY. BARBOUR shall provide any required worker's compensations coverage for said employees as well as any required licenses or other regulatory requirements. BARBOUR agrees to indemnify, defend and hold CITY harmless from any and alt clairn~ of any nature brought by its employees or agents in the course of performing BARBOUR's obligations under this Agreement, or from any claims by any persons arising bom the wrongful acts of BARBOUR's employees or agents whatsoever arising from the exercise of the privileges and obligations set forth hereunder. Nothing herein shall be deemed a waiver of sovereign immunity. AGREED to on the date first set forth above. CITY OF SEBASTIAN, a Florida municipal corporation Terr-"~en'c~ Moor' e, C:ity Manager Attest: S ?A. CMC City Clerk (Seal) Approved as to Form and Content for Reliance by the City of Sebastian Only: Rich gtringer, City 0~ttorney Barbour Multimedia, Inc. d/b/a Barbour Multimedia Productions ar our MUltlmeCll8 FroclUCtl Video Production · Interactive CDROM$ · Gmphi~ & Web E)e~ign · Photography Visit our website at BarbourMultimedia.com 8360 97~h Ave. Vero Beach, Florida 32967-3875 · Phone (561) 388-3774 · Fax (561) 388-5354 Assignment Proposal: Barbour Multimedia Inc. (aka: Barbour Multimedia Productions) Client City of Sebastian Address 1225 Main Street, Sebastian, Florida 32958 Client Contacts Terrence R. Moore, CRy Manager City of Sebastian Sally A. Maio, CMC City Clerk City of Sebastian Phone Number 772-589-5330 Date September 12, 2002 Assignment Description Barbour Multimedia Inc. will provide trained personnel to operate the equipment to accomplish in a professional manner the videotaping of City Council meetings. Barbour Multimedia Inc. will provide necessary video equipment to professionally videotape City Council Meetings. Barbour Multimedia Inc. will maintain all necessary equipment in working condition and make reasonable provision for repair of video equipment when necessary and feasible. Barbour Multimedia Inc. proposes to videotape City Council meetings by implementing the use of two video cameras and a video mixer. Barbour Multimedia inc. will be provided access to the City Council's audio system. Barbour Multimedia Inc. will be responsible for the safety of its operational personnel and meeting participants and attendees insofar as that safety is related to the set-up, videotaping, and removal of equipment at these meetings. Barbour Multimedia Inc. will deliver to appropriate liaison(s) the videotape(s) marked with meeting and date infom~ation. Barbour Multimedia Inc. will receive payment for videotaping City Council meetings based on a rate of $50.00 per hour of actual videotaping. This fee will be rounded to the nearest 30 minutes (at $25.00 per 30 minutes). This fee will be added to a fiat one-hour fee for set-up and take-down per session. Payment to be made promptly upon receipt of invoice. Robed Barbour Authorized Signature, Title Dste ~ CEO Barbour Multimedia Inc. City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject: Four Vacant Regular Member, Licensed Contractor Positions on the Construction Board Exhi'dits: aCFr~cations, board member list, ad Agenda No. 0,_~, Dept. Origin: City Clerk Date Submitted: 9/2/03 For Agenda of: 9/10/03 Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT There are four positions to expire at the end of the month. Mr. Garland and Mr. Wolf have requested to serve another term. Mr. Gilligan, the alternate would also like to be considered for a regular member position. Please remember that should Council appoint an alternate member to the regular member position, Council may fill that alternate position the same night with the submitted applications. 2. 3. 4. 5. RECOMMENDED ACTION Move to appoint to the regular member, plumbing contractor position that will expire 9/30/2006. Move to appoint to the regular member, engineer or architect position that will expire 9/30/2006. Move to appoint that will expire 9/30/2006. to the regular member, contractor position Move to appoint that will expire 9/30/2006. to the regular member, contractor position Fill alternate if necessary. CONSTRUCTION BOARD Sec. 26.191. Membership; terms; filling of vacancies. (a) The city construction board shall be composed of seven members and, as far as practical, shall consist of two certified contractors (residential, building, general), one electrical contractor, one heating and ventilation contractor, one architect or engineer, one plumbing contractor and one concerned citizen. The city council may also appoint one or two alternate members who shall serve as necessary to assemble a maximum of seven voting members of the board. It is preferred that the alternate members consist of one certified contractor and one concerned citizen. All members and alternate members shall be appointed by the city council, pursuant to Sec. 2-170. (b) To be eligible for appointment, except as otherwise provided in this section, each contractor member shall be actively engaged in construction in the city, or have an established business in the city limits. The architect or engineer shall be licensed in the state and be a resident of the county. (c) Each member of the board shall hold a valid certificate issued by the board or the state in addition to having the qualifications required in subsection (b) of this section, excepting the one concerned citizen member. If any member of the board, at any time during his term, no longer possesses the required qualifications such member shall be automatically suspended for 30 days; then, unless qualified within 30 days, shall be replaced. (d) Of the regular members appointed to the board: (1) Two members shall be appointed for an initial term of one year. (2) Three members shall be appointed for an initial term of two years. (3) Two members shall be appointed for an initial term of three years. Thereafter all appointments shall be made for a term of three years. All terms of office shall expire on September 30 of the last year of the term. (e) Each alternate member shall be appointed for a term of three years. (f) Any member may be reappointed, subject to the limitations set forth in subsections (d) and (e) of this Section. Sec. 26-192. Meetings; quorum; officers; rules and regulations; budget. (a) The board shall meet regularly as the need presents itself. Four members of the board shall constitute a quorum. A majority of the members present shall be required to act. (b) The board shall elect officers from its membership. Whenever possible, the person selected as the Chairperson and Vice Chairperson of the board shall have served two years as a regular member of the board and shall have attended at least 90 percent of the meetings of the board in which such member C;T'; 5F SEBASTIAN 7: CE OF CITYCLE~K APPLICATION TO SERVE ON CITY BOARDICOMMITTI=I= (All City Board and Committee Members Must be Residents of the City of Sebastian) HOME PHONE: ~"~- ¢~¢..F~ HOME FAX: E-MAIL: BUS,NESS: BUSINESS ADDRESS: BUSINESS PHONE: BUSINESS FAX: E-MAIL: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? HOW LONG? DO YOU PRESENTLY SERVE ON ANY OTHER CiTY BOARD OR CQMMI'C['EE? WHICH BOARDS/COMMI'~'EES? PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMITTEE (serves only 6 months every 7 years - meets next in 2006) CITIZENS BUDGET REVIEWADVISORY BOARD (temporary) CODE ENFORCEMENT BOARD (permanent board) CONSTRUCTION BOARD (permanent board) HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board) '---'7-~PLANNING AND ZONING COMMISSION (permanent board) POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board) PARKS & RECREATION ADVISORY COMMITTEE (temporary) __._,__~.TREE & LANDSCAPE ADVISORY BOARD (permanent board) OTHER TEMPORARY COMMITTEE (if applicable) COMMITTEE,AME) APPLICABLE EDUCATION AND/OR EXPERIENCE: (attach separate resume if necessary) REASONS FOR WANTING TO SERVE ON BOARD OR COMMITTEE: LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMI~E: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? .~. ~ ~ I hereby cert~ that'l am qualified to hold the position fur which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of infurmation requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Cede of Ordinances Sectiens 2-166 through 2-173 (attached). Infurmafion relative to a specifi: board or com./.m~/4~ ,it~vailableif r~ested. Applicant Signature s,,bao.b.d end .wer. to b.,o.e me t.,s d.y ~ PUD[Ic, ~ata of ~[odda or has produced APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) NAME: 0 ¢~ (~' (~'O,'t/O t2fi,~ HOME PHONE: HOME FAX: E-MAIL:' BUSINESS: BUSINESS ADDRESS: BUSINESS PHONE: BUSINESS FAX: E-MAIL: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? HOW LONG? DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING ¢1: 'CHARTER REVIEW COMM~ I l ~-E (serves only 6 months every 7 year~ - meets next in 200o~ CITIZENS BUDGET REVIEWADVISORY BOARD (temporary) CODE ENFORCEMENT BOARD ~errnanent board) CONSTRUCTION BOARD (permanent board) HANDICAPPED SELF-EVALUATION COMMITTEE (l~em~anent b~arc~) ~PLANNING AND ZONING COMMISSION (permanent board) POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board) PARKS & RECREATION ADVISORY COMMITTEE (temporary) ,'~'~TREE & LANDSCAPE ADVISORY BOARD (permanent board) OTHER TEMPORARY COMMF~'EE (if applicable). (VVRITE IN COMMII I bE NAME) APPLICABLE EDUCATION AND/OR EXPERIENCE: (attach separate resume if necessary) REASONS FOR WANTING TO SERVE ON BOARD OR COMMI'FI'EE: LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMI[ t~-E: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? -lAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? [ hereby certit7 thst'[ am qualified fo hold the position for whidn this apbli~::stion is made. Further, I hereby authorize Re City of Sebastian to investigate the truthfulness of ail information whinb I have provided in this application. I under'-Land that any misrepresentation or omission of information requested in this applinstion is cause for disqualification. ] have been brOvidad with, mad and understand City of Sabastian Code of ordinances Sections 2-166 through 2-173 (attached). information relative to a specific board or committee is available if requested. ~,z',~-~./ (~O~)~d-~-~ , w_he is ~am@nellv known,Ko re.e, or has produced \wpformla pbli~'at- w~ d rev. 5~B1~2 APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) /r BUSINESS ADDRESS: BUSINESS BUSINESS ARE YOU A RESIDENT OF THE CITY OF~ S~EBASTtAN? HOW LONG? DO YOU CURRENTLY H..gLD ANY P. UB'LIC,,~:ICE? DO YOU PRESENTLY SERVE ON ANY OTHER C[~ BOARD OR COMMI~EE? WHICH BOARDS/COMMI~EES? PLEASE CHECK THE BOARDS FOR WHIGH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: __ 'CHARTER REVIEW COMMFCTEE (serves only 6 months every 7 years - meets next in 200o') CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary) CODE ENFORCEMENT BOARD (~ennanent board) ~CONSTRUCTION BOARD (permanent board) HANDICAPPED SELF-EVALUATION COMMFJ-I'EE (permanent board) PLANNING AND ZONING COMMISSION (permanent board) POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board) PARKS & RECREATION ADVISORY OOMM~ l I mE. (temporary) TREE & LANDSCAPE ADVISORY BOARD (permanent board) OTHER TEMPORARY COMMI'T-i'EE (if applicable). (WRITE IN COMMI'FI'EE NAME) APPLICABLE EDUCATI?N AND/OR.EXPERIENCE: (attach separate resume if necessary) /2 R~SONS FOR WANTING TO SERVE ON BOARD OR COMMI~EE: .IST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMI1 I ~-E: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STAT~-Y HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THI'S OR ANY STATE? NOULD YOU 0ONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? /4;:~ hereby certify thet'l am clualified to hold the position f~r which this application is made· Further, 1 hereby authorize he City cf Sebastian to investigate the truthfulness of all information whicCn I have provided in this application. understand that any misrepresentation or omission cf information requested in this application ia cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-1S0 through 2-173 (attached). Information reJetive to a specific board or comm' ~ltt~lwaiJable 'r~ue~ed- Applicant Signature to before me this Jc'~~ daykn° n to'me, or°f'.v~' =~_(~z_, by Subscribed ~ , has produced State ~f FlSrid~' J 1 - \wp-form~,a pplicat, W~ d rev. 5/2002 APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) NAME: ' C~IC HOME ADDRESS: HOME PHONE: 77'7-' "~ ~. Z.~I5 HOME FAX: 77Z....-,.7,~'¢'- 23~% E-MAIL: BUSINESS: BUSINESS ADDRESS: BUSINESS PHONE: ~- ~;'7_Zc) BUSINESS FAX: ~'.¢,.,~¢,,~_.. E-MAIL: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? /UO DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: __ CHARTER REVIEW COMMITTEE (servea only 6 months every 7 year~ - meets next in 2008) CITIZENS BUDGET REVIEWADVISORY BOARD (temporary) CODE ENFORCEMENT BOARD (permanent board) ..~'--:~--f,~L~CONSTRUCTION BOARD (permanent board} HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board) PLANNING AND ZONING COMMISSION (permanent board) POLICE RETIREMENT BOARD OF TRUSTEES (permanent ~atutory board) PARKS & RECREATION ADVISORY COMMII I~E. (temporary) TREE & LANDSCAPE ADVISORY BOARD (permanent board) OTHER TEMPORARY COMMI"FTEE (if applicable) (WRITE IN COMMITTEE NAME) APPLICABLE EDUCATION AND/OR EXPERIENCE: (attach separate.resume if' necessary) R~SONS FOR WANTING TO SERVE ON BOARD OR COMMI~EE: (~¢~ ~ LIST ANY ADDITIONAL QUALIFICATIONS, TO SERVE ON BOARD OR COMMI] I ~-E: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? /,JO HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS ORANY STATE? )LJI~ WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? ~.¢~.,,x,¢5 c~ ~.>¢,~J I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of SePastian to investigate the truthfulness of all information which I have provided in this application. [ understand that any misrepresentation or omission cf information requested in this application is cause for disqualification. d with read and understand City of~SeJ~tian Code of Ordinances Sections 2-166 through 2-173 I have been provide ' , . . . . . (attached). ,rlforrnation relative 'o a specific b°ard °rfC(~.~.mitt.~e IS avallabi~q/.?'eet~a~_//~//~ ~ppticant Signature \wp-form~applicat,wpd rev. 5/20n2 :,-,z OF OIT¥ OLEiiK APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) HOMEPHONE: q-'?'Z,-i~:~,~ -2;~2~ HOMEFAX: 3~(~ "~e~Z~ E-MAIL: BUSINESS: BUSINESS ADDRESS: BUSINESS PHONE: BUSINESS FAX: E-MAIL: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE?/,,,/ 7e DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? ,PLJ (2 PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: __ 'CHARTER REVIEW COMMI'I' I ~-E (serves only 6 month~ every 7 year~ - meets next in 2006) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary) , CODE ENFORCEMENT BOARD (permanent board) ~ CONSTRUCTION BOARD (permanent board) HANDICAPPED SELF-EVALUATION COMMI3-J'EE (permanent board) PLANNING AND ZONING COMMISSION (permanent board) POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board) PARKS & RECREATION ADVISORY COMMITTEE (temporary) TREE & LANDSCAPE ADVISORY BOARD (permanent board) OTH ER TEMPORARY COMMI"i I ~"E (hr applicab e) ~ ~/1 $ r/¢ ~/-/4,, ot;~ ~ E J,-, 4// (WRITE IN COMMI'I-TEE NAME) APPLICABLE EDUCATION AND/OR EXPERIENCE: (attach separate resume if necessary) REASONS FOR WANTING TO SERVE ON BOARD OR COMMFCFEE: LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMI'[-I'EE: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) : SELECTED ABOVE? i hereby cart~/that] am ~ualified to hold the position for which fl~is application is made. Further, I [-~reby authorize the City of Sebastian to investigate the truth'~lness of all information which I have provided in this application. I understand that any misrepresentation or omission cf information requested in this application is cause for disqualification. Aave been 13rovided with, read and understand City of Sebastian Cede of Ordinances Sections 2-166 through 2-173 attached). Information relative fo a specific board or committee isavailable if reques~a~d. Applicant Signature Subscribed and swom~.r.to before me this ~.~'~- day of ~'~"'- as idenfl~cstion, / No~ Public S~ts o ~ppltcat.~d rev. ~2002 , .,~..~_, by or has produced MICHAEL D. WOLF 910 Majastic Avenue S~bastiaa, Florid~ 32958 Phone: 561-388-2223 Career Goals seeking a position to utilize fu-~fighting skills and work CXl~'ience Rush County High School Rushville, Indian~ 46173 Major: C~neral Studi~s EDUCATION OFFICER/INSTRUCTOR CERTIFICATION Rank ofLioutemmt, Rushville City Fire Department, May 1985 Firefight~, First Class, issued State of lmiiana Commission of Fire Fighting, April 1986 Mast~ Fh~fighter, Strategy and Tactics, issued State of Indiana Commission of Fir~ Fighting, Der~mb~r 1987 Master Firefighter Fire Prevention/Inspection, issued State of Ind!~pa Board of Fire Fighting Personnel Standards and Education, December 1989 Maste~ Firefighter Fire/Arson Investigation, issued State of Indiana Board of Fire Fighting Personnel Standards and Education, August 1993 NFPA Instructor I, II and IH, Indiana State Fire M~rshal Office, March 1998 May 1980~:' ~ ' EXPERIgNCE Rushvillo City Fire I)~pormaent 120 North Perkins Rnshville, Indiana 46173 Kent Clark, Fire Chief Exp~ri~n~ includ~ extensive fu~ fighting practices in and around th~ City of Rushvill~. Duties inetudes never-ending comiuning education with the public, preventive maintenance of personal and department equipment; and as shii~ officer, the safety and harmony of those around me. Additional responsibilities include fire run reposing, answering the telephone, problem solving, and correlation of duties and work assignments, with some compute'r 1985 to Present M & W Fire Extinguisher Sales and Service 530 West First Street Rushville, Indiana 46173 Exclusive owner oft-his business with sales, service, supplies, and maintains fire prevention and fire fighting equipment for the home and business, along with fn'e safety clothing and apparatus for the firefighters not only in this area but throughout Indiana, Ohio, Kentucky, and some overseas. I am responsible for inventory, employee scheduling, bookkeeping, customer sales and service 1990to1992 Premier Fire Equipment Rushville, Indians 46173 As co-owner of this business, we were involved in the sales and service of fire vehicles and safety equipment. Much of the responsibilities included inventory, sales, service, and customer service of the fire safety equipment. Other duties included, bookkeeping, employee scheduling, answering the telephone, problem solving, and correlation of business operations with my ¢O-owlters. CERTIFICATION/CONTINUING EDUCATION Date Course Organization Credited Hours 08/1979 Fire Training Indiana State Fire Marshall 24 02/1980 Firefighter Second Class Indiana Board of Fire Fighting Personnel Standards & Education 110.5 04/1986 Firefighter Second Class Indiana Board of Fire Fighting Personnel 30 Instructor Second Class Standards & Education Indiana Board of Fire Fighting 67 04/1987 Firefighter First Class Pemonnel Standards & Education 12/1987 Master Firefighter Strategy and Tactics Methodist Hospital of Indiana 64 01/1989 Master Firefighter Indiana Board offire Fighting Pemonnel lmtmctor 1s Class Standards & Education 64 12/1989 Master Firefighter Indiana Board of Fire Fighting Personnel 64 Fire Prevention/Inspection Standards & Education 04/1992 Fire Officer I National Fire Academy 16 Indiana State Fire Marshall 05/1992 Fire Officer I Indiana Fire Instructors Assn. 16 08/1993 Master Firefighter Indiana Board of Fire Fighting Personnel 64 Fire/Arson Investi~stion Standards & Education 04/1998 Instructor IFIII Indiana State Fire Marshall 32 06/1985 Advanced Arson Investigation Indiana Fire Instructors Assn. 16 Indiana State Fire Marshall 04/1981 Auto Extrication 12 Indiana Fire Instructors Assn. 07/1995 Basic Passenger Vehicle Exfficafion Course Indiana Public Safety Training Institute 16 National Fire Academy 16 04/1988 Commanding Initial Response Indiana State Fire Marshall 04/1986 Commanding the Initial Response Indiana Fire Instructors' Assn, 16 02/1998 Confined Space Enn'y Indiana Public Employers' Plan 3 12/1983 Crash Injury Management Indiana Emergency Medical Service 8 09/2000 Electrical Fire Investigation Indiana Chapter IAAI 8 04/1985 Elevator Safety Indiana State Fire Marshall 2 09/1983 Engine Company Officer-First Due Indiana Fire Instructors Assn. 12 Operations Indiana State Fire Marshall 04/1984 Essent/als of Building Inspection Indiana Fire Instructors Assn. 16 06/1985 Essentials of Bdilding Inspection Indiana Fire Instructors' Assn. 16 Indiana State Fire Marshall 08/1994 Evidence Extracting and Handling Indiana Arson and Crime Assn. 8 Field maIntenance of Self-Contained Indiana State Fire Marshall 04/1981 16 Breathing Apparatus Indiana Fire Instructors Assn~ 06/1985 Fire Codes and Code Enfomemont Indiana Fire Instructors Assn. 16 11/1992 Fire Inspectors Indiana State Fire Marshall 16 02/1991 Fire Prevention Code Update Indiana State Fire Marshall 8 04/1984 Fire Service Law & Recordkeeping Indiana State Fire Marshall Indiana Fire Instructors Assn. 16 04/1986 Fire Service Supervision-Personal Indiana Fire Inslructors' Assn. 16 Effectiveness 04/1986 Fire Service Supervision-Team Indiana Fire Instructors' Assn. 16 Effectiveness 04/1984 Fire/Arson Detection Indiana State Fire Marshall Indiana Fire Instructors Assn. 16 Indiana Board of Fire Fighting Personnel 16 04/t982 Firegroand Operations Standards & Education Indiana State Fire Marshall 04/1982 Flammable Liquids and Flammable Gases Indiana Fire Inslxuctors Assn. 8 Indiana State Fire Marshall 04/I 980 Handling LP Gas Emergencies Indiana Fire Instructors Assn~ 8 04/1986 Increasing Personal Effectiveness Indiana State Fire Marshall Indiana Fire Instructors Assn. 12 National Fire Academy 12 04/1986 Increasing Team Effectiveness Indiana State Fire Marshall National Fire Academy 15 04/1986 Instructional Techniques Indiana State Fire Marshall National Fire Academy 12/1988 Instructor Course Indiana State Fire Marshall 30 Indiana Board of Fire Fighting Personnel 16 04/2000 Insurance Fire & Arson Investigation Standards & Education Indiana State Fire Marshall 04/1987 Juvenile Fire Setters Indiana Board of Fire Fighting 16 Personnel Standards & Education 02/1988 Leadership Indiana Arson and Crime Assn. Indiana Chapter IAAI t6 CONSTRUCTION BOARD 3 YEAR TERMS MEETS 2ND TUESDAY EACH MONTH - 7:00 P.M. MEMBER NAME POSITION APPOINTMENT CURRENT TERMS AND ADDRESS HISTORY STATUS COMPLETED James G. Schmitz Electrical Took Chuck Term to expire Is in 1~ 1618 Quaker Ln Contractor Neuberger Regular 9/30/2004 Regular Sebastian, FL Position Member Member Year 32958 Electrical Contractor 388-1493 H Position 7~24~2002 Took Chuck Neuberger Alternate Contractor Position 3/13~2002 Stuart A. Houston Regular Took James Morris Term to expire Is in 1~ 995 George Concerned Concerned Citizen 9/30/2005 Regular Street Citizen Regular Position Member Year Sebastian, FL Position 9/1312002 32958 581-7626 Is in 3~ Frank A. Gadand, Plumbing Took Herbig Plumbing Term to expire Regular Jr. Contractor Contractor Regular 9/30/2003 449 Ponoka Position Member Position Member Year Street 11/8/2000 Sebastian, FL 32958 589-3020 Michael D: Wolf Engineer or Took AIIocco Term to expire 910 Majestic Ave. Architect Unexpired Engineer 9/30/2003 Sebastian, FL Regular Member 32958 Position 12111/02 388-2223 H 388-0629 FAX Took Pierre Paquette Alternate Concerned Citizen Position 3/1312002 82 Meredith Fox Regular Reappointed Regular Term to expire !Is in 4th Regula~ 11301 Roseland Contractor 9/30/2003 Member Year Member Contractor Road Position Position: 9/13/2000 Served one full Sebastian, FL term 32958 To expire 388-5706 H Took Willliam Doyle 9/3012000 91303747 Cell Unexpired Regular Member Contractor Position 6/23/99 Louis W. Nicolini HARV Reappointed HARV Term to expire Is in 5th 1162 Croquet Contractor Contractor 9/30/2004 Regular Land Position: 9/26/2001 Member Year Sebastian, FL Term to expire Served one full 32958 Took HARV 388-5764 Contractor Position: 9/30/2001 term 10/14/98 R, Scott Taylor Regular Took Thomas Cecrle Term to expire Served one ful 117 Arcadia Ddve Member term Sebastian, FL Contractor Regular Member 9/30/2003 32958 Contractor Position 9/13/2000 Term to expire 589-0123 H 9/30/2001 Took Hearne Alternate Contractor Position 10/14/98 Elwin Davis Alternate Took Mike Wolf's Term to expire 40 Bimini Circle Concerned unexpired alternate 9/30~2004 Sebastian, FL Citizen member position Position 11812003 589-4965 Patrick Gilligan Alternate Took Ed White's Term to expire Contractor unexpired alternate 9/30/2004 722 Brookedge Position member position Terrace 3/12/03 Sebastian, FL 32958 388-2395 BOARD SECRETARY ~ Kathy Nappi 83 c~ oF HOME OF PELICAN ISLAND August 6, 2003 PRESS RELEASE CONSTRUCTION BOARD THE CITY OF SEBASTIAN IS SEEKING APPLICANTS TO FILL THE FOLLOWING EXPIRED POSITIONS ON THE CONSTRUCTION BOARD: * REGULAR MEMBER, AS FAR AS PRACTICAL PLUMBING CONTRACTOR POSITION, EXPIRING 9/30/2006 * REGULAR MEMBER, AS FAR AS PRACTICAL ENGINEERING OR ARCHITECT POSITION, EXPIRING 9/30/2006 * REGULAR MEMBER, AS FAR AS PRACTICAL CONTRACTOR POSITION, EXPIRING 9/30/2006 REGULAR MEMBER, AS FAR AS PRACTICAL CONTRACTOR POSITION, EXPIRING 9/30/2006 ALL BOARD MEMBERS MUST BE CITY OF SEBASTIAN RESIDENTS, ArCO HAVE ACTIVE, REGISTERED CONTRACTOR LICENSES. PLEASE NOTE THAT SHOULD COUNCIL FILL THE REGULAR MEMBER POSITION WITH AN ALTERNATE, THAT ALTERNATE POSITION MAY BE FILLED THAT NIGHT WITH ONE OF THE SAME APPLICANTS. THIS BOARD MEETS ON THE SECOND TUESDAY OF EACH MONTH AT 7:00 PM 1N THE COUNCIL CHAMBERS, 1225 MAIN STREET, SEBASTIAN. APPLICATIONS ARE AVAILABLE IN THE CITY CLERK'S OFFICE, CITY HALL, 1225 MAIN STREET, SEBASTIAN, BETWEEN THE HOURS OF 8:00 AM AND 4:30 PM AND WILL BE ACCEPTED THROUGH SEPT. 2, 2003. flll~! City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject: Vacant Alternate Position on Tree Agenda No. C.~. I -73 and Landscape Advisory Board Member Dept. Origin: City Clerk Appr~ed for S~mi.~tat'~ C~ityManager Date Submitted: 9/2/03 / For Agenda of: 9/10/03 Exhibi-"~: Mr. (:~amer's letter, applications, board member list, ad Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT Due to the resignation of Alternate Member William Creamer there is an un-expired, vacant position. There have been 2 applications submitted. Move to appoint November 2005. RECOMMENDED ACTION to the alternate member position that will expire 08/12/03 TT.~ 10:04 FAJ[?61 388 9858 CORP. OFFICE ~1~0~ , ~ugust 4-, 2003 I~irs Cathy L. ?alton, Chairman Tr~.e,~ ° Landscape Adv Bos_~d, Dear t~lz's..Fulton With great sorrow~ I must announce my resignation from the Tree Committee. I am e~rpecting to enter the hospital £o~ an operation in ~he ne~ future. ~ want '~o t~J~ you and the committee for a wonerfu! time that i had at the meetinEs. Al! good rhinss must come ~o an end. Tell Job/% or I mean Herary .... ha~..ha that I will miss him and also Charles~ Of course i will miss everyone. Good Luck and God B less All of P.S, P'!e~se notify Mr. Moore. 'Ei-11 Creamer. APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) HOME PHONE: Z.~-~/'- ~' ¢,~-~ ~.~ HOME FAX: BUS NESS:" BUSINESS PHONE: BUSINESS FAX: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN?(~.¢CJ DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? HOW LONG?/~ DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMFFFEE? .j'~ ./2 WHICH BOARDS/COMMITTEES? PLEASE CHECK THE BOARDS FOR WHIGH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: __ 'CHARTER REVIEW COMMIT I ~ (se~es only 6 months every 7 years - meets next in 2006) CFF[ZENS BUDGET REV]EWADVISORY BOARD (temporary) CODE ENFORCEMENT BOARD (permanent board) CONSTRUCT]ON BOARD (pen'nanent board) HANDICAPPED SELF-EVALUATION COMMFFTEE (permanent board) PLANNING AND ZONING COMMISSION (permanent beer[f) POLICE RETIREMENT BOARD OF TRUSTEES (permanent ~atutory board) PARKS & RECREATION ADVISORY COMk. ll~ I mE (temporary) TREE & LANDSCAPE ADVISORY BOARD (permanent board) OTHER TEMPORARY COMMi't I~-E (if applicable). (WRITE IN COMMITTEE NAME) APPLICABLE EDUCA~ON ANDIO~.EXPE~IENCE: (attach sahara;be resume if ne~essafT/) R~SONS FOR WAN~NG~TO SERVE ~ BOARD OR LIST AN...Y ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMI HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE,"7 HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STAT~? WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? I hereby certify that'l am qualified to hold the position for which this application is made. Further, t hereby authorize the City of Sebastian to investigate the tr1.tthfuiness of all information which I have provided in this application. undemtand that any misrepresentation or omission of information requested in this application is cause for disc!ualificatlon. [ have been brovided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specific board or committee is available if re,~uested. f ..... ,.- ,',' , ~ zs,.? ,, ........ ~-- . ~, ,~11~- .~tatgo~'Flodds ~ ANH V. ROUSSEAU ........ / fl ¥2,~..::,-~ EXPIRES' March 18, 2006 ' APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee MataDors Must be ResiClen~s of the City of Sel3ast~an) NAME: HOME ADDRESS: HOME PHONE: ,~'~" ¢? 0_5' HOME FAX: E-MAIL: BUSINESS: BUSINESS ADDRESS: BUSINESS PHONE: BUSINESS FAX: E-MAlt' ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? HOW LONG'?. DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMI l I ~-E? WHICH BOARDS/COMMI l I *-ES? PLEASE CHECK:THE BOARDS FOR WHIGH YOU ARE INTERESTED IN SERVING IN ORDER.OF PREFERENCE WITH FIRST CHOICE BEING #1: · CHARTER REVIEW COMMITTEE (serves only 6 months eveo/7 years - meets next in 2006J CITIZENS BUDGET REVIEWADVISORY BOARD (temporary) CODE ENFORCEMENT BOARD (per/nenentboard) CONSTRUCTION BOARD (permanent board) HANDICAPPED SELF-EVALUATION COMMITTE~ (permanent board) ~PLANNING AND ZONING COMMISSION (permanent board) POLICE RE3qREMENT BOARD OF TRUSTEES (permanent statutory board) PARKS & RECREATION ADVISORY COMM[ I I mE (temlTorary) ~TREE & LANDSCAPE ADVISORY BOARD (permanent board) OTHER TEMPORARY COMMh I cE (if aI3piicabte). (WRITE JN COMMI~ ~-E. NAME) kPPLICABLE EDUCATION AND/OR EXPERIENCE: (attach separate resume ff necessary) REASONS FOR WANTING TO SERVE ON BOARD OR COMM[~ t mE: L]BT ANY ADDITIONAL ~UALIF:ICATION8 TO BERVE ON BOARD OR HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL FURPITUDE IN TH~S OR ANY STATE? WOULD YOU CONSIDER SERVING ON SELECTED ABOVE? A BOARD OTHER THAN THE ONE(S) I hereby cai'Iffy th~t'l am quailed ~ hold the poaltiol~ f~r which ~is appli~tion is made. Fear, l hem~ a¢o~e ~e C~ of Se~a~ to inv~aga~ the ~t~lness ~ all i~on whi~ I h~e pmvi~ in ~is a~plia~on. unde~d ~at any m~mpmse~fion or omisaion of t~on mqua~d in ~is appiiaten $ ca for d~qu¢~On. I have haan p~vided w~h, mad and un~e~nd O~ ef.Sab~ Code ¢ O~inancas Se~ons 2-186 ~mugh (~ch~). i~ation relative ~ a specffic bDam or ~mm~ee is available ~ mque~d. Appl~'~ig~re 1 rev. TREE AND LANDSCAPE ADVISORY BOARD 3 YEAR TERMS MEMBER APPOINTMENT HISTORY CURRENT TERMS NAME AND STATUS COMPLETED ADDRESS Cathy L. Reappointed Regular Term expires Served one full Fulton Member: 4/11/2001 4/1/2004 term 249 Easy Street Took Shidey Kilkelly's Term expires Sebastian, Regular Member Position 4/1/2001 Florida 32958 7/14/99 388-0570 Home Charles D. Reappointed Regular Term expires Has served Cardinale Member 3/2712002 4/1/2005 two full terms 474 Thomas Street Reappointed Regular Term expires Sebastian, Mere bet 4/26/2000 4/2002 Florida 32958 589-4892 Appointed Regular Member Term expires Home 411998 4~2000 Anne Dann Reappointed Regular Term expires Has served 826 Robin Member 4/11/2001 4/2004 one full term Lane Term expires Sebastian, FL Took Clay Fielding's 4/2001 32958 Regular Member Position 888-3440 12/15/99 Lynn Albury Reappointed Regular Term expires Has served 1666 Member 3/27/2002 4/2005 one full term Seahouse Street Reappointed Regular Term expires Sebastian, FL Member 4/26/2000 4/2002 32958 589-0037 Took Dan Herlan's Regular Term expires Member Position 12/15/99 4/2000 Henry Madsen Took Ruth Davis' Unexpired Term expires 525 Saunders Regular Member 8/13/2003 4/2004 Street Reappointed alternate Sebastian, FL 1112002 Term expires 32958 11/2005 388-0135 Took Larr7 Birchmeyer's Alternate Member Position Term expires 7/10/2002 11/2002 89 William F. Reappointed alternate Term expires Creamer 10/23/02 11t2005 738 Benedictine Took Tergeoglou-Bell's Term expires Terrace 1112002 Unexpired Alternate Member Sebastian, Position 5~8~2002 Florida 32958 581-4766 Marsha Fusco Took Henry Madsen's Term expires 849 Vocelle Unexpired Term 8/13~2003 1112005 Ave n u e Sebastian, FL 32958 581-4442 BOARD SECRETARY - Jennifer Maxwell 90 CITY OF HOME OF PELICAN ISLAND August 13, 2003 PRESS RELEASE TREE AND LANDSCAPE ADVISORY BOARD THE CITY OF SEBASTIAN IS SEEKING APPLICANTS TO FILL AN UNEXPIRED ALTERNATE POSITION ON THE TREE AND LANDSCAPE ADVISORY BOARD THAT WILL EXPIRE 11/2005. QUALFFICATIONS: RESIDENT OF THE CITY OF SEBASTIAN. THIS COMMITTEE MEETS ON THE FIRST MONDAY OF EACH MONTH AT 5:30 PM IN THE COUNCIL CHAMBERS, 1225 MAIN STREET, SEBASTIAN. APPLICATIONS ARE AVAILABLE IN THE CITY CLERK'S OFFICE, CITY HALL, 1225 MAIN STREET, SEBASTIAN, BETWEEN THE HOURS OF 8:00 AM AND 4:30 PM AND WILL BE ACCEPTED THROUGH TUESDAY, AUGUST 26, 2003. City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject: Ordinance No. O-03-03 Pertaining to Display of Building Numbers Agenda No. 03.174 Dept. Origin: Code Enforcement Date Submitted: 9/2/03 For Agenda of: 9/10/03 Exhibits: O-03-03, ad Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT This ordinance provides a time frame for compliance for the display of building numbers. RECOMMENDED ACTION Move to adopt Ordinance No. 0-03-03. ORDINANCE NO. 0-03-03 AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORID~ PERTAINING TO THE DISPLAY OF BUILDING NUMBERS; AMENDING ARTICLE Vii OF THE LAND DEVELOPMENT CODE, SECTION 54-2-7.20 AND RENUMBERING AS CODE SECTION 26-6; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission and the city staff have both recommended to the City Council of the City of Sebastian, indian River County, Florida that the Land Development Code be amended to require building owners to display building numbers in a manner to make them visible to emergency personnel; and WHEREAS, the proper display of building numbers will aid emergency personnel in locating the scenes to where they need to respond, thereby improving the provisions for health, safety and welfare of residents of the City of Sebastian and business employees, owners and customers of businesses located in the City of Sebastian. WHEREAS, current Land Development Code allows 30 days for noncompliant individuals to display buildings numbers which has been deemed too lengthy by emergency personnel who rely on building numbers for response. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. That section 54-2-7.20 of the Land Development Code, City of Sebastian, Florida, is hereby amended and renumbered as Code Section 26-6, to read as follows: Section 26-6. Display of building numbers (d) Timing of required compliance. All existing buildings which are not in compliance with the provisions of this section shall be brought into compliance by the owner of any such building within ~t~ 14 days after the owner is provided with written notice of noncompliance by the city. Section 2. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 3. SEVERABIMTY. In the event a court of competent jurisdiction shall hold or determine that any part of this Ordinance is invalid or unconstitutional, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid or unconstitutional provision. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. Section 4. EFFECTIVE DATE. This Ordinance shall become effective immediately upon its adoption. The foregoing Ordinance was moved for adoption by Councilmember · The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Walter Barnes Vice Mayor Ray Coniglio Councilmember Joe Barczyk Councilmember Jim Hill Councilmember Nate McColium of The Mayor thereupon declared this Ordinance duly passed and adopted this ,2003. day CITY OF SEBASTIAN, FLORIDA ATTEST: Sebastian by: Walter W. Barnes, Mayor Approved for reliance by the City of Sally A. Maio, CMC, City Clerk Rich Stringer, City Attomey SCRIPPS TREASURE COAST NEWSPAPERS Vero Beach Press Journal 1801 U.S. 1, Veto Beach, FL 32960 AFFIDAVIT OF PUBLICATION STATE OF FLORIDA COUNTY OF INDIAN RIVER Before the undersigned authority personally appeared, Karen Trego, who on oath says that she is Legal Advertising Representative of the Vero Beach Press Journal, a daily newspaper published at Vero Beach in Indian River County, Florida: that the attached copy of advertisement was publshed in the Vero Beach Press Joumat in the foffowing issues below Affiant further says that the said Vero Beach Press Journal is a newspaper published in Veto Beach in said Indian River County, Fiodda, and that said newspaper has heretofore been contffiuously published in said Indian River County, Florida, daily and distributed in Indian River County, Florida, for a pedod of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid or promised any person, firm or coperation any discount, rebate, commission or refund for the purpose of secudng this advertisement for publication in the said newspaper, The Veto Beach Press Journal has been entered as second class matter at the Post Offices in Veto Beach, indian River County, Florida and has been for a period of one year next preceding the first publicabon of the attached copy of advertisement, Customer CITY OF SEBASTrAN/CiTY CLE A.~d Pub Number Date Cop¥1ine 272369 8/27/2003 NO. O-03-03 Subscribed and sworn to me before this date: 7, 2003 Notary Public /BEVERLY M, KEEHNE~ PO # 0110 AMENDING A~TICLE vIr FOR REPEAL oF ORDi~ B!LI~Y; ~ND~ROVID!NG The City Council of the Will ,hbh:J a ~ubllc hear-i i~ ~oflCer"~g the ~'r~6~i6 ~ of ,~e Ordi- '~ needito ~ensuFe verbatim mcord Of' iwhich record !or at 589-5330 48 hours in advancec trig,meeting. August27, 2003 MUNICIPAL AIRPORT City of Sebastian, Florida Subject: Airport/Public Works/Engineering Administration Facility and Police Evidence Compound Approved fo[Submittal by: ~ore~'ifT~janager Agenda No. Department Dept. Head: Finance: General Services: Date Submitted: 9/3/2003 For Agenda of: 9/10/03 Exhibits: none EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: $ n/a $ n/a REQUIRED: $ n/a SUMMARY As discussed during the August 27, 2003, City Council Meeting, staff has recently completed the evaluations o£ three design/build proposals for the upcoming Airport/Public Works/Engineering Administration Facility and Police Evidence Compound at Sebastian Municipal Airport. The three firms who submitted the proposals were Holland Builders, BRPH Engineering, and Suffolk Construction. Each of the proposals contained three elements for evaluation: A qualifications submittal, outlining the firms' management, design, and construction personnel mad their respective experience; a technical proposal, outlining each firm's conceptual design for the facilities as well as the required infrastructure O-phase power, water lines, sewer lines, etc.); and a financial proposal outlining the cost of constructing the buildings and infrastructure improvements. After qualifying the firms, their technical scores were weighed against their proposed price to produce the 'evaluated price' (max score / actual score x submitted price), the same formula used by the State of Florida for design/build projects. Then, the firm with the lowest evaluated price would be ranked first, and so on. Please see the following chart, which summarizes the final scores. Table I1 Design/Build Firm Rankin~ -'IOLLAND BUILDERS 438.8 $ 2,324,633.55 1 3UFFOLK CONSTRUCTION 453.8 $ 2,919,513.93 2 3RPH ENGINEERS 439.6 $ 3,138,516.61 3 Maximum Technical Score 540 Based on the above procedure, staff is pleased to announce that Holland Builders of South Florida, Inc. has ranked as the number one firm for this project. Though all of the firms' technical scores were relatively close, Holland's pricing was significantly lower than the other proposing firms, giving them the edge. In addition, Holland has extensive experience in constructing buildings of similar scope and size as well as a considerable mount of airport experience. Holland has also teamed with Mosby and Associates and C.E. Block Architects to add the important element of local participation. As I'm sure you're already aware, both of the above-mentioned firms have an extensive and impressive amount of experience with many facilities here in our community. At this juncture, staff is requesting authorization to enter into contract negotiations with Holland Builders for the design and construction of these facilities and the related infrastructure work. In the coming weeks, once the contract terms and pricing have been negotiated, staff will bring the contract before Council for final approval and authorization to award. In addition, conceptual artwork and preliminary drawings will be attached to the contract for your review and comment. Both airport staff and representatives from Holland Builders will be present at the September 10, 2003, regularly scheduled meeting, should you have any questions or concerns. RECOMMENDATION Move to approve ranking of firms and authorize staff to negotiate a contract with Holland Builders of South Florida, Inc. for the design and construction of the Airport/Public Works/Engineering Administration Facility, the Police Evidence Compound, and related infrastructure improvements, whereas such contract will be brought back before Council for final approval and authorization to award.