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Home My WebLink About10-22-1999 City of Sebastian, Florida 1225 Main Stl~eet ~ Sebastian~ Florida 32958 Telephone {561) 589-5330 [] Fax {561) 589-5570 City Council Information Letter October 22, 1999 Allocation from Florida Department of Transportation As mentioned two weeks ago, meetings were in progress with officials from the Florida Department of Transportation (FDOT) regarding funding to assist the City of Sebastian in financing master planning activities for our ~D.i,cipal airport. I am pleased to report that FDOT's aviation section'~a~ b~e~[J_n~he process of programming $240,000 toWards relevant expenS~. Ahii~i-p~ted total costs associated with updating the master plan are approximately $300,000. You will recall an $80,000 line item in the Fiscal Year 2000 budget for th~s act~wty. ~__~ur g~)a~l);~s to have FDOT fund 80% of costs for as many projects possible atit~e-Takport, as the City of Sebastian looks forward to a continuous partnership with FDOT (once the mast~9~31anni_n_g_p~_o._~c~s~ s~ ~c_omplete, our community will become eligible for funding towards capital projects at the airport, which administration will definitely work diligently to procure). As such, $20,000 in direct savings is expected to the City of Sebastian, once a Joint Participation Agreement to govern the aforementioned award is delivered for your authorization early in the New Year. By then, staff will have completed the Request For Qualifications solicitation process from aviation management firms. Meanwhile, keep in mind that overall maintenance of the airport is good (repair/replacement lighting, runway cleaning and routine lawn care), as the field has been included in the City's overall facility maintenance program. City-Wide Resurfacinq Proqram Please be advised that 27 miles of street resurfacing will begin Monday, October 25th. Ranger Construction was officially awarded the contract for this project several weeks prior. Improvements will begin in the South City Council Information Letter October 22, 1999 Page 2 Wimbrow area, and continue over an approximate six-month period (a number of streets categorized as "fair" will be enhanced in addition to those listed as "poor", as a result of actual contract prices being less than initial budget estimates). Results of Last Weekend's Auction Despite last weekend's adverse weather conditions, I am please to report that the City of Sebastian's net earnings at the October 16th auction held in Vero Beach totaled $4,880.00. Interestingly, 92 bidders attended the auction, with 45 actually making purchases (representative of all governmental agencies participating at the event). We feel that Karlin, Daniels and Associates, Inc. has performed a superb job, I hope that the City of Sebastian can conduct business with them in future auctions. Damage from Hurricane Irene Please find the attached spreadsheet, which summarizes damages and repair costs estimated for various public facilities. Total costs to repaidreplace damage items total approximately $245,100 (reported earlier this week by the Press Journal). However, overtime preparation and other cleaning expenses augments estimates to $257,297.00. These figures were prepared to begin the reimbursement process (once again) with the Federal Emergency Management Agency. Staff anticipates this application process to conclude within a few weeks, with subsequent reimbursement two to three weeks later. Main Street Boat Ramp Reopening I am pleased to report that the Main Street Boat Ramp will be able to resume operations later this afternoon. In fact, staff has scheduled a grand reopening (so to speak) of the facility to take place Monday, October 25th, 9:00 a.m. Your attendance would be appreciated, as a ribbon cutting ceremony will commence, with members of the press having been invited to cover the event. Look forward to seeing you there (for those of you who are able to attend). Enclosure(s): Letter from Mathew Thys, FDOT Letter from Kadin Daniel & Associates Spreadsheet, FEMA Financial Reimbursement Information JEB BUSH GOVERNOR Florida Department of Transportation THOMAS F. BARRY, JR. SECRETARY Mr. Terrence R. Moore City Manager City of Sebastian 1225 Main Street Sebastian, FL 32958 Dear Mr. Moore: October 14, 1999 SUBJECT: Ai~ort Master Plan Update Funding With respect to our meeting on October 4, 1999, the Flodda Department of Transportation' (FDOT) welcomes the opportunity to assist the City of Sebas~an in developing the Sebastian Municipal Airport. The Airport is an integral part of the Flodda Aviation System and an important transportation element of the Treasure Coast Region. Based on our discussion, the FDOT will begin the process of programming $240,000 as the Department share of the Airport's Master Plan update. As soon as the project is entered' into the FDOT Work Program, we will forward you the Joint Participation Agreement for the City's execution. Please understand this process may take several months and we will do our best to expedite the project. If any additional information is required, please call me at (954) 777-4683 or e-mail at <matthew. thys@dot, sfate, fl. us>. Aviation Supervisor Public Transportation Office Nancy Bungo, Public Transportation Manager file www.dot.sr, ate.fl.us (~ aECYC~D PAPER October 19, 1999 Mr. Terrence Moore City Manager City of Sebastian 1225 Main Street Sebastian, Florida 32958 Moore: The following axe results of the auction held on Saturday, October 16~, 1999. The auction was a co-operative effort of the City of Sebastian, the City of Vero Beach, Ladian River Cotmty Government and the Indian River County Mosquito Control District. Although the .weather was less than ideal, we had a solid tuna out of auction participants. We registered "ninety-two bidders, of whom forty-free were eventual buyers. The auction netted a total of seventy two thousand five hundred thirty four dollars ($72,534.00) for ali participating governmental entities. The City of Sebastian netted Four Thousand Eight Hundred Eighty Four dollars ($4,884.00). It was a pleasure working wkh the City of Sebastian; we look forward to providing auction services to your city in the furore. Sincerely, KARL]:N DANIZL & ASSOCIATES, INC. Terry Derson Municipal Aucdon Director CITY OF SEBASTIAN TOTAL FEMA REIMBU-RSEMENT REQUEST- HURRICANE FLOYD ALL REPORTING ENTITIZS FOR THE PERIOD - 10/15/99 TO 10/17/99 Overtime Payroll Catelor¥ A(Debris Cleanup) Public Works (Estimated 1,000.00 Category B(Prep & Emergency Svcs) Police Department 482.05 Public Works 3,119.89 4,601.94 Preparation and Cleanup Expenditur Categor~ A Police Department: Vehicles Public Works: Vehicles & Equipment 3,000.00 (Est) Golf Course: Subcontract Costs 1,O00.O0 (Est) Category B 1,865.75 729.60 1,000.00 (Est) Total 1,865.75 3,729.60 2,000.00 Total preparation/cleanup costs 4,000.00 City Hall ~ Flashing on Roof Indian River Drive Sidewalk Erosion Riverview Park Pavilion Discharge Pipe Cleaning Yacht Club Pier - Cost to Repair Finger Piers Mainstreet Finger Piers Yacht Club Pier Yacht Club Pier Street Light Globe Signs - Street Traffic Lights x 16 Yacht Club Water Damage Mainstreet Park Erosion Cracked Sidewalk - Indian River Dr Elkam Dam Damage Mainstreet Sinkhole Golf Course Estimated Damages Total estimated costs to repair/replace damages 3,595.35 Estimated 400.00 9,000.00 1,500.00 4,000.00 10,000.00 3,500.00 15,000.00 3,500.00 200.00 60,000.00 20,000.00 5,000.00 10,000.00 500.00 2,000.00 500.00 100,000.00 245,100.00 Summary of Hurricane Floyd Actual & Estimated Costs Payroll 4,601.94 Preparation/Cleanup 7,595.35 Damages 245,100.00 257,297.29