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HomeMy WebLinkAbout04/14/2000 City of Sebastian, Florida 1225 Main Street [] Sebastian~ Florida 32958 Telephone (561) 589-5330 [] Fax 1561~ 589-5570 City Council Information Letter April 14, 2000 Scope of Services Airport Master Plan and Airport Stormwater Plannin,q Please find the attached Scope of Services, which outlines logistics for both the Sebastian Municipal Airport (SMA) Master Plan and the SMA Stormwater Master Plan to be performed by the City of Sebastian via assistance from LPA Group, Inc. As you will recall, LPA Group is the firm selected via competitive process for master planning in our community. I am pleased to report that negotiations concluded yesterday morning, whereby all costs associated with this initiative will not exceed $297,081. The Florida Department of Transportation (FDOT) Aviation Matching Grant Program authorizes a total of $300,000 for this program (including the $240,000 authorized grant from FDOT). As such, a proposed Agreement is to be presented to you during your next regular meeting of April 26TM. In addition, key officials from LPA Group, Inc. will be available to address you and meeting attendants, as well as entertain any relevant questions. School Proximity Tobacco Enforcement Program Please find the attached memorandum as compiled and delivered by Police Chief Randy White relative to logistics associated with the School Proximity Tobacco Enforcement (SPTE) Program. The SPTE program was established as a result of the multiple billion-dollar settlement the State of Florida received via civil law suits against tobacco companies during recent years. The Sebastian Police Department began participating in this initiative in 1999 in effort to facilitate reduction of juvenile cigarette use, whereby both retail establishments and actual youth offenders are targeted. As such, SPD periodically question and/or investigates suspected offenders, as the City Council Information Letter April 14, 2000 Page 2 State of Florida reimburses expenses for operations. Please be advised of this program, as periodic inquiries are made accordingly. Point of Clarification - City Hall Renovation Program Since February, staff has communicated that the assessed valuation of the old elementary school/city hall was $249,000. As outlined in the Indian River County Property Appraiser's File (see attached), the entire municipal campus, encompassing city hall, the police station, police annex, land, etc. has a total value of $954,810. The $249,000 figure is more indicative of the Florida League of Cities Insurance Replacement Value (for the older portion of City Hall only). You may wish to consider these factors as you continue to think about the future of the Sebastian Municipal Complex. Meanwhile, Finance Director Mark Mason and I will work to assemble options for costs/funding for improvements for your future consideration and debate. ERolosures: Memorandum from Chief White Property Information Summary - Sebastian Municipal Complex Scope of Services - LPA Group Inc. My Docu merits/In foLetter38 SEBASTIAN POLICE 1201 Main Street Sebastian, Florida 32958 DENNIS R. WHITE, Chief E-mail: spd@sunet.net DEPARTMENT Telephone 561/589-5233 24 hr Fax 561/589-2207 i~min Fax 561/388-1872 Web: www.sebastianpd.org MEMORANDUM Date: 4/13/2000 To: Terrence Moore, City Manager Re: School Proximity Tobacco Enforcement Program (SPTE) Per your request, this is an overview of the SPTE program that this department participates in, with the Florida Department of Business and Professional Regulation, Division of Alcoholic Beverage and Tobacco. The SPTE program was created as a spin-off result of the multi-billion dollar settlement the State of Florida received from its civil suits against the tobacco industry several years ago. The program is funded from some of the proceeds of that settlement. The SPTE program has existed for about two years. This department has participated in it since last year, when two separate operations were conducted here in Sebastian. The SPTE program is targeted toward the reduction of tobacco use by juveniles· The enforcement efforts, per the program's requirements, are in two primary activities, retail compliance (sales to minors) and possession of tobacco products by minors. Locations targeted for possession enforcement are those either close to schools or other areas where juveniles are known to congregate (shopping areas, playgrounds, malls, sports complexes, etc. Retail sale to minors cases are generally made in two ways. Stores are either staked out by officers to see if juveniles purchase or attempt to purchase tobacco products or underage paid operatives are sent in to stores to attempt to make "controlled buys" of tobacco products· If a sale is made, the selling clerk is issued a Notice to Appear (NTA), which is a criminal citation to County Court for sale to minors. A juvenile caught buying tobacco products is issued a non- criminal citation to County Court where a $28 fine is levied. The first-time juvenile offender may avoid the fine by attending an anti-tobacco use course. Possession by minor cases are usually made by observing juveniles to see if they are using or have tobacco products. Under existing state laws, juveniles, whom an officer has reasonable grounds to believe may be in possession of tobacco products, may be stopped by officers and questioned regarding such possession. "Reasonable grounds" can result from either seeing a juvenile actually using tobacco products or seeing the outline of a cigarette pack or the round cans in their pockets, etc. Again, if they are found in possession, they are issued a non-criminal citation to County Court· SPTE operations are fully rein~bursed by the State under this program· Officers working these details are paid at their regular overtime rates and the formula for reimbursement also figures in incidental costs as supervision, vehicle use, supplies, investigative costs, etc. There is no cost to the City but we do benefit from the results. Statistics show that tobacco use by juveniles is down statewide, as indicated in the attached Press Release from the Florida Department of Health, dated 3/1/2000. ennls R White Chief of Police Jeb Bush Governor Robert G. Brooks, M.D. SecretaDr EMBARGOED FOR RELEASE UNTIL MARCH 1, 2000 - 1:00 P.M. March 1, 2000 CONTACT: Frank Penela: (850) 245-4111 MannyRuiz: (954) 745-3800 NEARLY 80,000 FLORIDA TEENS TURN AWAY FROM SMOKING - YOUTH-DRIVEN PROGRAM SHOWS IMPRESSIVE RESULTS March 1, 2000 (Tallahassee, FL) - For the second straight year, the Florida Tobacco Pilot Program (FTPP) has achieved remarkable success in reducing teen smoking across the state, Dr. Robert G. Brooks, Secretary of the Florida Department of Health announced today. The Florida Youth Tobacco Survey of more than 20,000 Flor/da middle and high school students showed a two-year decline in cigarette use that represents 79,760 fewer Florida youth smokers and approximately 26,320 fewer premature deaths attributable to smoking. "In t~vo years the program has produced unprecedented reductions in tobacco use among young people," said Dr. Brooks. "The challenge before us is to turn these tremendous gains into long- term results that will improve the overall health of our population. We are committed to maintaining the success of the program and focusing on further reduction of tobacco use among Florida's youth." For middle school students, the most recent data show a decline in current cigarette use from 15% in 1999 to 8.6% in 2000 - an overall 43% reduction. For high school students, current cigarette use declined from 25.2% in 1999 to 20.9% in 2000 - an overall 17% reduction. Since the program began in the spring of 1998, current (30-day) cigarette use declined by 54% among middle school students and by 24% among high school students "These survey results represent tremendous progress in our state's very public fight against teenage smoking," Governor Bush said. "For the second year in a row, our young people tell us they're hearing the message loud and clear. The troth is smoking kills more people each year than car crashes, AIDS, alcohol, drug abuse, murders, suicides and fires combined." Declines in current tobacco use, which includes the use of cigars and smokeless tobacco, were also significant. Since the program began, current cigar use dropped by 46% among middle school students and by 21% among high school students. Smokeless tobacco use declined by 54% among middle school students and by 19% among high school students. Declines in current tobacco use were consistent across grade, gender, and ethnicity as well. "These exciting results show that a consistent, broad effort can have a real impact on teen smoking in Florida - and can reach teens regardless of age, race, or gender. We look forward to 2020 Capital Circle SE · Tallahassee, FL 32399-1700 continuing this trend as we move forward xvith the program," said Debra Bodenstine, Director of the Division of Health Awareness and Tobacco. "Florida continues to lead the nation in reducing tobacco use among teens," according to Michael Eriksen, Director of the Office on Smoking and Health of the federal Centers for Disease Control and Prevention (CDC). "These results prove that a well-funded comprehensive tobacco control program can have a significant impact on reducing both mortality and tobacco-related healthcare costs." Though best known for 'troth,' its youth-driven counter-marketing effort, the Florida Tobacco Pilot Program comprises community partnerships, education, enfomement and research that is used to evaluate every aspect of the program. Among the program's most critical components are local partnerships active in all 67 counties, in-school and after- school instructional support at every grade level, youth cessation programs and a youth advocacy group called Students Working Against Tobacco. The Flor/da Youth Tobacco Survey, designed by the Florida Department of Health in collaboration with CDC, anonymously surveyed more than 20,000 public middle and high school students across the state in December 1999 and January 2000. 2020 Capital Circle SE * Tallahassee, FL 32399-1700 Property Number Search Results Page 1 of 1 Vero Beach - Sebastian - Fellsmere - Indian River Shores - Orchid Parcel Number #: 06-31-39-00005-0002-00001.0 Property Information Location: 1225 MAIN ST SEBASTIAN 32958 Subdivision: SCHOOL PARK SUB REPLAT OF Use Code: 8900 - Municipal, other than Parks, Recreational Area, Colleges, and Hospitals Improvements: Year Built: 1940 BSF-25,656 GSF-31,781 Sale Data: 09/82 $100 Transaction Code - 01 Deed Type - N/A Assessed: $954,810 ( Land-S175,950 Imp-$741,600 Misc- $37,260) Taxes: $1,492.02 Tax Code: 2 Legal: SCHOOL PARK SUB REPLAT OF BLK/BLDG: LOT/UNIT: TRACT B PBI/OR BK: PBI 2-29 Owner Information Owner(s): CITY OF SEBASTIAN, Address: 1225 MAIN ST SEBASTIAN FL 32958-4165 Former Owner: Not Available view this_Subdivision List Information from Indian River County Property Appraiser's File B~! Es~at~ in Indian Riy~r~UO~y ~ Property Li~ing I L.~r~!~g ~3 ~rki~g I ~!~yi~g The Living Centers: ~ero Another CrossRoads Community Service Site by The !~A~!.~!X!A!P~ of ~ ~9~t[9[.E~[~ S~(~9n!~ Comments & suggestions ~lcomed by wwwC~vetrol corn http://indian-river.fl.us/scripts/ircpa/PID_detail.idc 4/13/00 AIRPORT MASTER PLAN UPDATE Sebastian Municipal Airport SEBASTIAN, FLORIDA SCOPE OF SERVICES General This project involves preparation of an Airport Master Plan update for Sebastian Municipal Airport in accordance with the requkements of the Federal Aviation Administration (FAA) and the Florida Department of Transportation (FDOT), as well as for the needs of the City of Sebastian, and Indian River County, Florida. Specifically, the master plan study will be conducted in accordance with FAA Advisory Ckculars (AC) 150/5070-6A, "Airport Master Plans," and AC 150/5300-13, "Airport Design." This update will entail a comprehensive analysis of current airport facilities, determination of trends and activities affecting the airport, the identification and analysis of potential sectors of the aviation industry having the likelihood of continued operational activity at the Airport, or new opportunities for expanded aviation activity at Sebastian Municipal Airport. Additionally, the master plan update will result in the preparation of an analysis ofairside and landside alternatives, preparation of a financial plan, and an Airport Layout Plan (ALP) meeting FAA and FDOT criteria to guide future development on the airport. There are a number of key issues that have been identified by the City as requiring attention. In addition the LPA Group Inc., (Consultant) has also identified several key considerations that need to be reviewed and evaluated in the master plan update. Issues requiting consideration in the master plan update are delineated below and tasks have been incorporated into the Scope of Services to address, to varying levels of detail, these considerations. This list does not address every possible item to be considered in the master plan update, but does provide an indication of the major concerns that should be addressed for the master plan update to be of value to the City of Sebastian, Indian River County, and the areas served by Sebastian Municipal Airport. Key issues to be addressed in the master plan update are delineated below: 9- 9. + 9. 9- Pavement condition and preservation. Maximize use of Airport land -Economic Development. Industrial Park Development. Utility extensions. Access (road and parking) upgrades. Land use and zoning. As noted, the preceding list is not intended to be an exhaustive delineation of issues but it does present an overview of a number of the key considerations that need to be considered in this master plan update. The master plan will also review the land area needs of the Airport, the potential absorption of land for aviation development, and the local environmental conditions that may impact property acquired by the Airport and its development viability. The goal of the master plan is to define current and future aviation demand at Sebastian Municipal Airport, the means and alternatives for addressing this demand, and the role of the Airport in the Sebastian MtmicipM Airport Scope of Services Master Plan Update Page 1 of 18 local, regional, and national aviation system. The master planning activities will also provide a capital improvements program for future development of the Airport, as well as an overview of land use compatibility issues in the Airport environs and possible recommendations and options to address land use compatibility. The master plan will provide the City with a comprehensive overview of the Airport's needs over the next twenty year time period, including issues relating to the timing of proposed development, costs for this development, methods of financing, management options, and a clear plan of action. The approach to undertake the master plan update is outlined in the following elements of this Scope of Services. ELEMENT 1 - PROJECT INITIATION Task 1.1 Project Scoping Preparation ora scope of work and man-hour estimate for the project will be developed. This scope will identify major tasks and sub-tasks as well as delineating general elements of work to be conducted under each of the project activities. The man-hour estimate defines estimated time and cost for each task in the scope. Direct costs are also defined and, include but are not limited to: travel, lodging, meals, presentation materials, printing and graphics, aerial photography, weather data, and the costs to coordinate the seoping process. This task will also involve the development of a project timeline of each of the tasks delineated in the scope. Project billings will be submitted on a monthly basis and will be accompanied by a monthly status/progress report to support the billing. Task 1.2 - Immediate Issues and Concerns While development of the master plan will take an extended period of time, there are often issues and concerns that require more immediate attention. Preliminary discussion with the City and Airport Management have led to the identification of some immediate issues that need consideration prior to the completion of the full planning study. One of these issues relates to the development of methods of identifying and collecting operational data at the Airport. At present there is not a good source of local data relating to this need. Likewise, a method for determining the fleet mix at the airport needs to be developed. Finally, an evaluation of the condition of existing airfield pavements needs to be performed to determine short- term as well as long-term pavement rehabilitation and strengthening needs. Task 1.3 - Technical Review Committee A Technical Review Committee will be created for technical reviews and to provide input to the entire master plan process. This committee will be created with representatives from the FAA, FDOT, City of Sehastian (including representation for economic development), Indian River County, airport tenants, and public/community representatives. Task 1.4 - Public Information Materials The master plan Public Information process includes development of an informational brochure (black and white) describing the master plan process, the time frame for the study, key points where public meetings will Sebastian Mtmieipal Airport Scope of Services Master Plan Update Page 2 of 18 be held, local and consultant contacts, and the goals and objectives of the airport master plan study. These materials will be made available to the general public at local public offices including, but not necessarily limited to the public library, City or County administration buildings, and local utility offices. A total orS00 copies will be produced. ELEMENT 2 - INVENTORY OF EXISTING CONDITIONS Task 2.1 - Review and Evaluate Existing Documents Existing documents including previous planning studies, design drawings, inspection reports, airfield pavement data, ainqeld pavement evaluation reports, lease reports and leases, obstruction charts, approach plates, and as- built drawings &structures on the Airport will be obtained and analyzed for their content. Documents to be obtained and reviewed include, but may not be limited to: Previous Airport Master' Plan Airport Layout Plan Drawings NOAA Obstruction Chart Current Airport Property Plan FAA Airport Master Record (Form 5010) Airfield Pavement Study fi~om Eekrose Green City of Sebastian Comprehensive Plan Indian River County Comprehensive Plan Task 2.2 - Inventory Airport Physical Facilities The physical facilities inventory will consist of an on-site review of existing airfield and landside facilities with attention being paid to their size, condition, use, configuration, and adequacy. This information will be used to evaluate the efl'ectiveness of the individual facility, and any interrelationships between developed uses on the airfield and how they may be affected by changes designed to improve airport operations and/or capacity. Included in this inventory will be the identification of property owned by the Airport and the manner in which this property is being used. Following is an outline of key elements to be addressed: Land Holdings: Property interests, including areas owned in fee simple and easement interests, will be identified. This information will be incorporated onto the updated ALP. Information used in this task will be made available by the FDOT, FAA, the City of Sebastian, and Indian River County. Airfield Facilities: Runway/taxiway configuration, (including dimensions, pavement strength, and condition where available), markings, siguage, lighting, navigational aids, and weather reporting facilities will be identified. Also, the circulation and access on the airport operational areas will be identified. FBO/GA Facilities: Structures devoted to use as Fixed Base Operations (FBO) will be identified and evaluated as to their size, use (maintenance hangar, storage hangar, office, etc.), age and/or condition, and tenant lease lot uses will also be identified. Included in the inventory will be a description of the Sebastian Municipal Airport Scope of Services Master Plan Update Page 3 of 18 FBO services provided. General Aviation (GA) facilities, including ramp areas, number oftiedowns, hangars by type (conventional, T-hangar, shade, portable, etc.) will be identified, and quantified by area or other appropriate measure. Age or condition of the facility will be identified as will the utilization and location of the facility on the Airport. On the landside the inventory will concentrate on road access, as well as the adequacy, utilization, and condition of parking facilities in the area. Where specific data is not available, a general indication quantity and condition will be developed through interview of FBO personnel and other significant GA users on the Airport. Support Facilities: Airport support facilities to be inventoried will include, but not necessarily be limited to, Airport administration needs, fueling facilities, Airport maintenance facilities, and equipment. The current road network adjacent to the airport will be inventoried and existing local, county, and state sources of information will be used to identify plans for improving the roads. Task 2.3 - Airspace/Air Traffic Control/Obstructions Air traffic control facilities involved in and/or responsible for handling traffic into and out of the Sebastian Municipal Airport will be identified and any procedures, as they relate to the Airport reviewed. An inventory of the area airspace will be undertaken with emphasis on the identification of' airways, restricted areas, intersections, and obstructions in the Airport vicinity. This task will identify any operational limitations due to traffic interactions with the other airports in the region (specifically Melbourne International Airport and Veto Beach Municipal Airport). Task 2.4 - Vicinity Land Use/Land Use Controls A review will be made of existing land use mapping, aerial photography, comprehensive plans, zoning controls, and other documentation pertaining to current and future land use in the vicinity of the Airport. A windshield survey will be conducted, particularly in the vicinity of the approaches to the airport to verify this information and to provide the consultant first hand knowledge of the Airport environs. Existing zoning districts in the City of Sebastian, Indian River County, and in adjacent municipalities will be reviewed to determine locations where potential non-compatible land uses could develop. Local planning officials will be interviewed to identify the potential for future residential, commercial, and industrial development in the vicinity of the Airport, and particularly along the extended centerlines of the active runways at Sebastian MunicipalAirport. Also a review of the zoning ordinances, subdivision regulations, building codes, and other documentation pertaining to land use management in the vicinity of the Airport will be conducted. Attention will be paid to those requirements that could affect the future development of the Airport. Task 2.5 - Aerial Photography/Mapping New aerial photography will provide the basis for mapping the Airport and areas within its approaches. This photo will be ora scale, clarity, and coverage to be used as the basis for subsequent alternative analyses and as a base for the ALP set. The base map, which will be in a digital form, will be created from the aerial photography. As such, no topographic data will be collected as part of this aerial photography. This aerial photography will also include an infrared photo, which will be used to identify wetlands and other vegetative features in the undeveloped portions of the Airport property. Additionally, mapping resources including but Sebastian Municipal Airport Scope of Services Master Plan Update Page 4 of 18 not necessarily limited to United States Geological Survey mapping and existing Airport mapping will be inventoried and analyzed to identify topographical features on and adjacent to the Airport. This information will be used in the analysis of alternatives as well as in the development of the ALP drawings. Task 2.6 - Environmental Factors Inventory An inventory of on-airport environmental conditions will be undertaken to provide a baseline of conditions that may impact thture development within the current Airport property as well as those properties that are immediately contiguous to the Airport having potential for acquisition. This inventory will focus primarily on the identification of any wetlands within these properties. Other areas to be reviewed will include identifying key recharge areas associated with the underlying aquifer as well as coordinating with other agencies relative to possible endangered species of flora and fauna, or historic and archaeological resources. The location of water bodies dose to the airport that may attract waterfowl will be identified. This inventory will also include, but not be limited to, information about the existing scrub-jay buffer and any known endangered species such as gopher tortoise or burrowing owls. Information from the City's habitat conservation plan will be coordinated in the master plan. Task 2.7 - Obtain Economic, Employment, Business, and Population Data Information that defines the local socioeconomic picture will be obtained for use in subsequent tasks. This data will, where available, include such information as base population and the rate of change, historic and projected per capita income, and historical and projected disposable income. Likewise, information regarding total employment by general sector will also be obtained to identify growth in industrial sectors, as well as emerging trends in the area. Building permit information relating to total number of permits by type and overall value of construction in the area will be sought to identify the extent of expansion in both the housing and commercial sectors in the area. Task 2.8 - Inventory Existing Utility Infrastructure Serving the Airport The viability of any of the master plan development recommendations is highly dependent upon the ability of serving that development with the essential water, sewer, and electrical utilities that are required by code and necessary for development. Utility providers serving the Airport and adjacent tracts of land will be contacted to identify the adequacy of the service provided, available capacity, location of service lines, and their size, as well as other characteristics that could impact the viability of serving existing or proposed airport development areas. Information relating to the plans each provider has for extending utility services into presentlyunserved areas on or adjacent to the Airport will be identified, as well as information relating to the general costs associated with extending each of the requisite utilities. It is anticipated that the primary areas of focus under this task will be related to water set, rice, sewer service, and electrical utilities. This will also include the proper coordination to ensure the existing and future local fire codes are met. ELEMENT 3 - AVIATION ACTIVITY FORECASTS Task 3.1 - Conduct Interviews of Airport Tenants Sebastian Municipal Airport Sc, opo of Sgrvioos Master Plan Update Page 5 of 18 Interviews of Airport tenants, including any corporate users and the FBOs, will be conducted. The interviews will solicit information such as satisfaction with current facilities, levels of activity conducted from the Airport, perceived Airport needs, future plans, type of aircraft used, and anticipated fleet additions and changes. A listing of Airport tenants will be used to identify persons to interview, as well as for follow-up discussions on an as needed basis. Interview results will be tabulated and used in subsequent analyses. Task 3.2 - Inventory Historical and Current Air Traffic Activity Assemble and organize data on historic and current air traffic actMty at Sebastian Municipal Airport. Information concerning the level of activity for any general aviation operations (both local and itinerant), military operations, fuel sales, and based aircraft (by aircraft type) will be sought. Information concerning peak hourly operations, daily, monthly, and annual activity will be solicited through interviews with the FBOs and quantified to the extent feasible. Any other pertinent data will be obtained from Airport records, theFAA, and FDOT. Task 3.3 - Identification of Factors or Opportunities Affecting Activity Levels A key element in the forecast process is the identification of potential for new or expanded service by existing airport users as well as the potential for the Airport to secure new service and users. This task will analyze potential changes in any business or economical patterns, or in potential operators based at the airport, to determine any potentially significant factors that could impact the level or type of activity at Sebastian Municipal Airport. Task 3.4 - Prepare General Aviation Forecasts Develop general aviation activity forecasts taking into consideration forecasts from other sources that may include the FAA and the State of Florida. The methodology used in this analysis will involve a variety of techniques that will identify state, regional, and national general aviation trends and their influence on activity at Sebastian Municipal Airport, as well as the influence local business and economic activity has on general aviation activity. Historic activity data will be organized to identify peaking characteristics, local and itinerant mix, and the fleet nfix of based general aviation aircraft over the twenty year planning period. The results of Task 3.3 will also be taken into account in the preparation of these forecasts. Forecasts of general aviation activity will be prepared for the five, ten and twenty year planning horizon, and will provide projections of the following: + Based aircraft totals and fleet mix. Annual general aviation operations (local vs. itinerant). Annual instrument operations. Peak month, Average day peak month, and peak hour operations. Task 3.5 - Prepare Working Paper I The first draft working paper will discuss the issues and information obtained during the inventory phase of the project, as well as the findings of the analyses conducted for the forecast element. This working paper will Sebastian Municipal Airport Scope of Services Master Plan Update Page 6 of 18 present, in narrative and graph/c format, information relating to airport facilities, the access system serving the airport, environmental features affecting the current airport property and tracts immediately adjacent to the airport, akspace and obstruction considerations, and data related to land use compatibility. Also, the draft working paper will address the historic and current activity levels, factors impacting Sebastian Municipal Airport, and the findings of the analytical portions of the forecast process. Twenty-five (25) copies of the draft inventory and aviation forecast chapters (Working Paper 1) will be prepared for distribution to the representatives of the Technical Review Committee for their review. Working Paper 1 will be prepared in black and white at the draft stage of the process. The chapters of Working Paper 1 will be produced in color when the report is finalized. Task 3.6 - Technical Review Committee Meeting 1 Working papers/draft reports will be distributed at least one week prior to the Technical Review Committee meeting for this element. This will allow the FAA, FDOT, and the Technical Review Committee time for review. FAA and FDOT approval of the Aviation Activity Forecasts will be obtained prior to subsequent analytical tasks on demand-driven factors and facilities. Task 3.7 - Public Meeting 1 A public meeting will be held after the Technical Review Committee meeting for this element. This meeting will serve to present the findings of the forecast analysis. ELEMENT 4 - CAPACITY ASSESSMENT/FACILITY REQUIREMENTS Task 4,1 -Analyze Airport Capacity and Delay The FAA's methodology for assessing airfield capacity and delay as delineated in FAA AC 150/5060-5 will be used to assess airfield capacity in the master plan update. This methodology wilt be applied to the forecasts developed under Element Three. This capacity assessment will analyze the ability of the current airfield configuration to meet the anticipated demand over the twenty year planning period. This analysis will consider the runway configuration, layout oftaxiways and exit taxiways, weather conditions, aircraft fleet mix, and the percentage of local touch and go operations. Results will be expressed in terms of the hourly and annual service volume of the airfield, in minutes of delay per aircraft operation, and total estimated annual delay. Task 4.2 - Determine Design Aircraft and Runway Length Requirements Using information generated in the interviews conducted as part of the inventory, the characteristics of the current aircraft fleet will be identified paying particular attention to the level and type of operations for the most demanding aircraft. From this analysis design aircraft will be identified for use in determining short term and long term runway length requirements, the approach category, and design group for use in airfield layout planning. The design or critical aircraft(s) may consist ora single aircraft type or may need to be identified by approach category, wingspan nnd/or by weight for different airport components. The design aircraft(s) must conduct a minimum of 500 itinerant operations annually. Sebastian Municipal Airport Scope of Services Master Plan Update Page 7 of lg Analysis of runway length requirements at Sebastian Municipal Airport will primarily utilize the FAA's Airport Design software. However, where available, runway length requirements will also be determined through the use of any aircraft characteristins manuals for airport planning, as provided for individual aircraft by the aircraft manufacturers. Required weather data that is necessary for runway lengths will be obtained either for Sebastian Municipal Airport or the nearest available reporting station which most likely is Veto Beach Municipal. Wind rose information required for the ALP will be generated fi.om wind and weather observations for the past ten years. Task 4.3 - Determine Airfield Facility Requirements Using the results of the demand/capacity analysis (Task 4.1), as well as other relevant information from other tasks and airfield planning criteria, a preliminary listing of airfield facility requirements necessary to meet projected levels of demand for the five, ten, and twenty year time fi-ames will be prepared. These facility requirements will be based upon both accepted airport planning criteria, knowledge and expertise of the Technical Review Committee members, the Consultant, and the forecast of aviation activity for Sebastian Municipal Airport. Aiffield facility needs to be assessed include: Runways, and taxiways (length, width, size and/or strength). Lighting and marking. Aircraft parking aprons (size and strength) and facilities (hangars). Aircraft support facilities (fueling). Navigational aids. Airfield facility needs will be identified in terms of linear feet, strength, etc., and will be compared to existing facilities to identify excess or deficient facility capacity or capability. Airport facility needs, such as apron or hangar space, will be quantified either by area or total number required. As for any specific recommendations regarding potential instrument approach procedures, the Consultant will coordinate with the FAA Orlando Airport District Office (ADO) and the FAA Orlando Flight Procedures Office. It should be noted that the extent of analysis relative to proposed instrument approach procedures will be limited and will not be of a level to definitively determine exact criteria, but rather may identify desired approach enhancements and discuss issues of feasibility in a general nature. Task 4.4 - Determine General Aviation Facility Requirements Using the results of previous tasks and accepted planning criteria, the general aviation facilities necessary to meet both current and projected levels of demand for the five, ten and twenty year planning horizon will be determined. General aviation facility requirements to be assessed include: 9- 9- 9- Aircraft ramp and parking areas (including number and configuration oftiedowns). Aircraft storage hangar positions by hangar type (t-hangar, clearspan, etc.). FBO facilities. Access and vehicle parking areas. Sebastian Municipal Afl!0ort Scope of Services Master Plan Update Page 8 of 1 g This assessment will quantify future development items needed to maintain an adequate level of service, function, and operation at the Airport. Task 4.5 - Determine Airport Support Facility Requirements Using information provided by existing studies and aviation planning criteria established under preceding tasks, a set of facility requirements addressing the Airport facilities necessary to support the airfield, general aviation areas, and their related activity will be provided. Requirements for facilities, such as aircraft fueling, Aircraft Rescue and Fire Fighting (ARFF), airport maintenance and equipment, will be developed under this task. Task 4.6 - Quantify Land Area Requirements Sebastian Municipal Airport has committed much of its available land area for development for either airfield facilities or general aviation facilities. Remaining areas of land not presently committed to development inmost instances are situated in areas difficult to develop such as off the ends of runways or in the midfield area surrounded by active airfield pavements. While some undeveloped areas still remain around the Airport, this has been developed steadily. As a result, it is necessary to identify and quantify potential additional land area necessary to satisfy the airfield needs, as well as providing space to ensure the safety and compatibly of the areas surrounding the Airport. Task 4.7 - Determine Utility Requirements for Facility Development Any future facility requirements at the Airport will require a determination of the utilities needed for such development. This element will identify the extent to which any water, sewer, or electrical utilities are necessary in order to make the development of any future facilities feasible. Task 4.8 - Prepare Working Paper 2 The second draft working paper will document the information and evaluations of the demand/capacity process and the facility requirements. This working paper will present chapters with information regarding existing airport capacity, runway length needs, and required facilities necessary to meet future levels of activity. Twenty-five (25) copies of the draft demand/capacity and facility requirements chapters (Working Paper 2) will be prepared for distribution to the representatives of the Technical Review Committee for their review. Working Paper 2 will be prepared in black and white at the draft stage of the process. The chapters of Working Paper 2 will be produced in color when the report is finalized. Task 4.8 - Technical Review Committee Meeting 2 Working papers/draft reports will be distributed at least one week prior to the Technical Review Committee meeting for this element. This will allow the FAC FDOT, and the Technical Review Committee time for review. ELEMENT 5 - AIRPORT ALTERNATIVES Sebastian Municipal Airport Sc, ope of Services Master Plan Update Pago 9 of 18 Task 5.1 - Identify Potential Airfield Alternatives On the basis of the airport facility requirements established in preceding elements, airfield development alternatives will be formulated. These airfield alternatives may include such items as runway extensions, and runway re-alignments, as well as actions to address existing design related deficiencies on the Airport. Included in the assessment of airfield alternatives will be analyses that will take into consideration the condition of runway and taxiway pavements to determine the best option for meeting both the short term and long term needs of these facilities. Instrument procedures and minimums at the airport, and the requirements that would need to be met associated with these improvements, will be identified. Airfield alternatives will be based on schemes for development within existing airport boundaries, or within expanded airport boundaries, and will show necessary major runway and taxiway development during the twenty-year planning period, as well as required changes to infrastructure to accommodate each airfield option evaluated. This task will be conducted simultaneously with following tasks, and will result in a series of overall development options for the current airport site and adjacent properties. Airfield alternatives will be analyzed based on their ability to satisfy the identified facility requirements, environmental considerations, engineering factors, cost, phasing, political viability, and ease of implementation. Task 5.2 - Identify FBO Area Alternatives Based on the forecast of demand and FBO facility requirements developed in previous tasks for Sebastian Municipal Airport, two or three alternatives for future FBO terminal facilities will be developed and graphically depicted. This task will be conducted simultaneously with other tasks in this element and result in a series of overall development options. Factors such as short and long term access to the site, availability and cost of providing supporting infrastructure, existing and future airfield operational facilities, potential environmental impacts and overall development costs, will influence the selection of alternative locations and configurations of the proposed facilities. Terminal alternatives will be evaluated on the basis of their ability to satisfy the identified facility requirements, accessibility from both landside and airside areas, ease of implementation, environmental considerations and cost, leading to the selection and discussion of the best option for meeting identified needs for the current airport site. Task 5.3 - Navaid Alternatives A cursory review of the status of the existing visual and the potential for future instrument approaches at the Airport will be conducted with attention being place on the increased use of Global Positioning Satellite (GPS) technologies. Therefore, this task will provide a cursory analysis of the viability of developing GPS non- precision approaches to the Airport. The FAA Southern Region will be contacted and the viability of these potential improvements or recommendations on potential instrument approach procedures will be coordinated with the FAA Oriando ADO representatives and representatives of the FAA Orlando Flight Procedures Office. The potential controlling obstructions and possible approach minimums will be identified in this task either using existing FAA analyses, or based on a cursory review of criteria and USGS topographical mapping. Sebastian Manioipal Airport Scope of Services Master Plan Update Page 10 of 18 Task 5.4 - Determine Economic Development Alternatives This element of the study will identify and evaluate the economic development opportunities that are possible for each alternative. The development of realistic economic opportunities will require close coordinationwith the staff from the City of Sebastian. Primarily, this will need to ensure that all of the efforts by the City and those suggested in this study are coordinated. Task 5.5 - Determine Preliminary Development Costs Using labor and materials price data from recent construction projects in the airport vicinity, and cost schedules provided by the FAA Orlando ADO and FDOT, pre 'hininary cost estimates for each airport development option in the various alternatives considered during the planning process will be prepared. Task 5.6 - Selection of Recommended Airport Development Alternatives The consultant will confer with the City of Sebastian and the Technical Review Committee to select a series of recommended development concepts for the airport which best meet the anticipated demand, and will do so in the most viable manner from a cost, phasing, engineering, and environmental perspective. This set of development options for the current airport will comprise the analytical basis for development at the current airport site. The recommendations fi~om this alternatives analysis will be closely coordinated with the City, as well as representatives of FDOT and the FAA, to ascertain funding viability and overall viability of the Airport development needs. A definitive response from the FAA regarding the viability of on-airport development reconmaendafions will be required at this stage of the master plan. Task 5.7 - Prepare Working Paper 3 The third draft working paper will document the analyses and findings of the alternatives analysis. As such, this working paper will present the chapter comparing the various development alternatives explored for the Ah-port. Twenty-five (25) copies of the draft demand/capacity and facility requirements chapters (Working Paper 3) will be prepared for distribution to the representatives of the Technical Review Committee for their review. Working Paper 3 will be prepared in black and white at the draft stage of the process. The alternative analysis chapter in Working Paper 3 will be produced in color when the report is finalized. Task 5.8 - Technical Review Committee Meeting 3 Working papers/draft reports will be distributed at least one week prior to the Technical Review Committee meeting for this element. This will allow the FAA, FDOT, and the Technical Review Committee time for review. Task 5.9 - Public Meeting 2 Sebastian Mtmicipal Airport Scope of Services Master Plan Update Page 11 of 18 A public mecting will be held after the Technical Review Committee meeting for this element. This meeting will serve to present the facility requirements and alternatives being considered for the future development of the Airport. ELEMENT 6 - REFINED ALTERNATIVES Task 6.1 - Develop Refined Alternatives Analysis Based on input from the City of Sebastian, FDOT, FAA, and the comments from the Technical Review Committee and the general public, refinements to the selected alternatives will be made as determined necessary. This task may result in the revision of options or the combination ofindividual alternatives into a single alternative for implementation. This task will identify the rationale for the refinement, and each refinement will be discussed using the same criteria ufdized to evaluate the initial set of alternatives. Task 6.2 - Prepare Working Paper 4 Twenty-five (25) copies of the draft refined alternatives (Working Paper 4) will be prepared for distribution to the representatives &the Technical Review Committee for their review. Working Paper 4 will be prepared in black and wNte at the draft stage of the process. The refined alternatives chapter in Working Paper 4 will be produced in color when the report is finalized. Task 6.3 - Noise Impacts & Compatible Land Use Noise impacts will be determined using the latest version of the FAA Integrated Noise Model (INM) software and will be based on activity levels, aircraft type, and/or previous mxalysis. The noise exposure contours depicting the 65, 70, and 75 DNL levels will be overlaid on an appropriate base map. Noise exposure contours will be prepared for the current year and for the activity forecast at the ten year period. A description of land use impacts comparing existing and planned land uses to the development recommendations of the airport master plan will also be developed. This will include consideration of existing zoning and building restrictions or permits that would be required. This land use element is not limited to the Airport property boundary. Off airport land uses will be identified to determine compatibility with the operations and development of the Airport. The offalrport evaluations will primarily be limited to those areas immediately surrounding the Airport and those areas offthe extended runway centerlines (approach surfaces). ELEMENT 7 - AIRPORT LAYOUT PLAN DRAWINGS Using the results of the alternative analysis developed as part of this study and FAA AC 150/5300-13, the current airport layout plan set for Sebastian Municipal Airport will be updated to reflect the recommended development alternatives. Development of ultimate airfield facilities will be based on short, intermediate, and long-range requirements which incorporate both airside and landside requirements. To provide an accurate base for the development of the ALP, the new aerial photography will be used to create a base map for the drawings. This base map will be of a scale, accuracy, and clarity to provide an accurate digital file for developing subsequent ALP set drawings. Guidelines for updating the ALP as defined by the FAA and FDOT S~baslian Mtmicipal Airport Scope of Sexvices Master Plan Update Page 12 of 18 will be followed. The ALP set will include the following sheets: + + 9- + 9- Title Sheet Airport Layout Plan Terminal Area Plan Runway 04-22 Protection Zone Plans and Profiles Runway 13-31 Protection Zone Plans and Profiles FAR Part 77 Imaginary Surfaces Airport Land Use Plan Airport Property Map Task 7.1 - Title Sheet A title sheet will provide information concerning the Airport, including the AlP Project Number, client name, and location maps. Task 7.2 - Airport Layout Plan The Airport Layout Plan will be updated to reflect the recommended development of future needs as identified in this study. Information on this portion of the ALP set will include, but not be limited to, the physical layout of the airport and of the physical facilities developed thereon. Also to be incorporated on the ALP sheet willbe the building and facilities data, runway protection zones, taxiway systems, NAVAID critical areas, building elevations, topography, roads and parking areas, wind rose/wind coverage, and the airport boundary. All existing and proposed modifications to FAA standards will be identified and delineated in a table, along with either the wavier allowing the modification, or the proposed method of addressing the modification. A table listing all of the modifications (existing and proposed) along with their proposed disposition will be incorporated onto the ALP and into the corresponding master plan chapter. Additionally, justification for requested modifications to standard will be provided in the airport plans chapter, which will be prepared in conjunction with the ALP drawing set. Task 7.3 - Terminal Area Plan A Terminal Area Plan for Sebastian Municipal Airport will be updated to reflect existing and recommended development of future general aviation needs as identified in this study. The terminal concept will focus on flexibility for future expansion. The plan will include recommendations for access and parking, buildings, hangars, FBOs, and entrance roads, as well as necessary security access to the airfield. The Terminal Area Plan will depict staged development, and will also present graphically any recommendations relating to the development of a local airport terminal structure and its associated ramp and support facilities. Task 7.4 - Runway Protection Zone Plans and Profiles Runway Protection Zone (RPZ) Plans and Profiles will be prepared for each runway end depicting the existing and any future changes to the RPZs associated with the runway system. The drawing will depict the location of roadways, structures, natural ground elevations, and other man-made or natural features with the limits of Sebastian Munidpal AL, port Scope of Services Master Plan Update Page 13 of 18 the RPZ. The drawing will also detail objects that penetrate approach surfaces or violate FAA Object Free Area criteria. Obstructions will be listed numerically in an obstruction table for each approach, with data describing the obstruction type, top elevation, allowable elevation, amount of penetration, and proposed dispositions. Additionally, the drawing will depict the configuration of required safety areas offeach runway end. Plan views will be superimposed on aerial photos or on a deta'fled line drawing. Task 7.5 - FAR Part 77 Surfaces The FAR Part 77 surfaces associated with the ultimate airport configuration and approaches will be generated and superimposed on USGS quadrangle maps. Fifty (50) foot contour intervals will be shown for allFARPart 77 sloping imaginary surfaces. This sheet will depict obi ects violating FAR Part 77 surfaces that have not been identified on the ALP or RPZ plans and profiles. The top elevation of each obstruction will be identified on the sheet, as will the disposition of the obstruction. The dimensions of the approach surfaces and transitional surfaces will be charted. This airspace plan (FAR Part 77 Surfaces) will depict the full length of all approach surfaces without the use of match lines or truncated depictions. Task '1.6 - Airport Land Use Plan A Land Use Plan for the area within the boundaries of the Airport will be updated, based on the identified overall development concepts. Included in the drawing will be aeronautical uses, agricultural uses, and industrial/commereial development area. A depiction of current land uses in the immediate Airport environs will also be included. Standard classifications of land use (i.e., residential, commercial, industrial), in addition to the identification of major noise sensitive institutional land uses, will be undertaken. The land use information will be depicted graphically over a street layout of the Airport environs showing the Airport and major geographical features such as rivers, lakes, and rail lines. Based on information contained in the City and County comprehensive plans, a depiction of the future land use pattern in the immediate Airport environs will be generated. Task 7.7 - Airport Property Map An Airport Property Map will be updated to reflect parcels acquked either through fee simple purchase or easements purchased by the airport, with both federal funds and local sources of funding. In addition, the property map will also identify additional property required to meet the demands identified in this master plan. Task 7.8 - Prepare Draft Airport Layout Plan Set A total often (10) full size draft ALP sets will also be prepared under this task. Five (5) sets will go to the FAA, two (2) sets to FDOT, and three (3) sets to the City for review. The full size draft ALP sets transmitted to the FAA and FDOT will include a transmittal letter addressing any significant changes to current ALP, proposed ALP, modifications to standards and rationale for same, and design group for each runway Twenty-five (25) copies of the airport plans chapter and reduced ALP set will also be prepared for distribution to the representatives of the Technical Review Committee. The reduced ALP set will be printed on 1 lx17 sheets. Sebastian Municipal Airpot~ Sc, ope of Services Master Plan Update Page t4 of 18 ELEMENT 8 - FINANCIAL PLAN Task 8.1 - Refine Airport Development Phasing Schedule Based upon the previous evaluations and technical meetings, the airport development schedule reflecting economic feasibility and operational requirements of the recommended airport plan will be refined. The development schedule will be prepared for the long-term based on facilities needed at each planning activity level, and for the short-term based on the City's input relative to project need and priority. The revised phasing will be closely coordinated with the City. The development schedules will include development of new facilities, land acquisition, pavement evaluations and rehabilitation, utility system evaluation and improvement, fl~el farms, and major equipment replacement. Task 8.2 - Refine Airport Development Cost Estimates Based upon the previous evaluations and technical meetings, the airport development cost estimates to reflect the revised requirements and schedule of development associated with the recommended airport concepts will be refined. Task 8.3 - Prepare Financial Plan A recommended airport financial plan, which includes estimates of the amount of funds available from federal and state grant-in-aid programs, will be prepared to determine the net amount of capital funds requked by the City to accomplish each proposed stage of improvement for the Airport. Alternative financing strategies that may be available for implementing the proposed development program will be explored. Sources of airport funds, including any through-the-fence agreement, will be analyzed as to their financial implications, their use to finance proposed airport development projects, and airport operations and maintenance needs. Estimates of the magnitude and timing of any bond issues that may be required to cover the cost of airport improvements will be made. The financial plan will be broken into a five-year initial phase, an intermediate phase, and a long- term phase. Task 8.4 - Prepare Working Paper 5 The fifth draft working paper will present the results of the preceding analyses, outlining the overall airport capital improvement program, and ordering projects numerically based on the City's order of priority for the first five years. Projects for the five to ten year period, and the ten to twenty year horizon, will be consolidated and, where possible, listed by the City's order of priority. These projects will be prioritized by their importance, as identified in the master plan and through the refinement process, and the anticipated sources of funding for the elements of the selected airport master plan concept will be identified. This will include the identification of local, state, and federal funds, as well as potential sources of private investment for airport improvements. General estimates of equipment costs and operation, and maintenance costs associated with the Airport, will be factored into the financial program. Sebastian Municipal Airport Scope of Services Master Plan Update Page 15 of 18 Twenty-five (25) copies of the draft financial plan (Working Paper 5) will be prepared for distribution to the representatives of the Technical Review Committee for their review. Working Paper 5 will be prepared in black and white. ELEMENT 9 - FINAL DOCUMENTATION/COORDINATION MEETINGS Task 9.1 - Prepare Final Master Plan Update Report Review comments received during the study process will be incorporated as appropriate into the draR working papers, which then will be combined to create the Sebastian Municipal Airport Master Plan Update Report. This report will highlight the corrections and improvements made to the draft working papers. Five (5) color copies of the complete master plan update will be prepared. One (1) final draft will be delivered to the FAA, two (2) to FDOT, and two (2) to the City for a final review. The final airport master plan update will be prepared after the FAA, FDOT, and City have all approved the final draft. Twenty-five (25) GBC bound final reports of the Sebastian Municipal Airport Master Plan Update will be prepared for distribution. Of the these copies, one ( 1 ) will be sent dkecfly to FDOT and two (2) will be forwarded directly to the FAA Orlando ADO. The remaining twenty-three (23) will be sent to the City of Sebastian. A total of five (5) final full size ALP sets will also be prepared under. One (I) set will go to the FAA, two (2) sets to FDOT, and two (2) sets to the City of Sebastian. Digital copies of both the master plan report and ALP set will also be delivered to FAA, FDOT, and City of Sebastian. The report text and tables will be provided using Microsoft Word and Excel. The ALP package will be created using AutoCAD 2000 sottware, however, depending on the AutoCAD version used by the City of Sebastian at the time of delivery, the digital ALP files can be provided in either a 2000 or Release 14 format. Task 9.2 - Technical Review Committee Meetings Color graphic displays and pertinent handout material necessary to describe the evaluations and findings of interim submittals of the master plan study will be prepared for each of the Technical Review Board meetings. Each member of the Technical Review Committee will be provided with a three-ring notebook to use for filing Sebastian Munivipal Airport Scope of Services Master Plan Update Page 16 of 18 draft working papers. Up to fffieen (15) binders will be provided by the Consultant. Meetings with the Technical Review Committee will be primarily to review the materials prepared in the working papers, as well as to establish revisions. Comments received during these meetings will be considered in preparing the final report documents. Three (3) such meetings, plus one meeting to be conducted in conjunction with the inventory process have been budgeted over the course of the study. The first meeting will be held at~er Working Paper 1 (inventory and forecasts) is distributed, the second after Working Paper 2 (demand/capacity and facility requirements), and the third after Working Paper 3 (alternatives analysis). Task 9.3 - Public Meetings The interim submittals under the master plan study will be presented to the general public during three (3) public meetings over the course of the planning period. The first meeting will be held following the Technical Review Committee meeting (either the same day, or following day) for Working Paper I (inventory and forecasts). The second public meeting will be held after the Technical Review Committee meeting for Working Paper 3 (airport alternatives). Advertising for these meetings, will be done by the City and may be accomplished using press releases and direct mailings to interested public groups in the Sebastian Municipal Airport area. Task 9.4 - Coordination Meetings To respond to issues that will arise over the course of the planning period, as well as to brief City representatives and representatives of the FDOT and/or the FAA, five (5) project coordination meetings (outside of the Technical Review Committee and Public Meetings) have been budgeted. The coordination meetings are seen as key opportunities to allow for the discussion between the City and the Consultant at key milestones in the project. Typically, these meetings are during such milestones as the preparation of the aviation activity forecasts, the alternatives analysis/refined alternatives process, and during the preparation of the capital improvement program and financial plan. However, the five (5) coordination meetings can be changed at any time or during any portion of the project. It is important that at least one (I) of these meetings be reserved to coordinate the elements ora financial plan as this element is essential to address the viability of project funding with FDOT and the City. ELEMENT 10 -STORMWATER MASTER PLAN As a part of the overall Airport Master Plan Update, the City of Sebastian intends to study the stormwater runoffconditions at the City's Municipal Airport. The study willinclude a stormwater analysis of the property owned by the Airport and the adjacent properties impacting or being impacted by the airport property. The study will address existing conditions as well as future developments identified in the Airport Master Plan. To perform this study, the Consultant will review the existing construction plans, aerial photos/mapping (if available), field surveys and soil data, in addition to interviewing the airport personnel and users. This Sebastian Munioipal Airport Scope of Services Master Plan Update Page 17 of 18 information, the analysis and computer models, and the findings will be compiled in a Stormwater Master Plan Report for review by the City, St. Johns Water Management District, FDOT, and FAA. The basic tasks of tiffs work will include: Task 10.1 - Methodology Establishment of the design criteria based on the standards set forth by the FAA, FDOT, St. Johns Water Management District, Environmental Protection Agency, U.S. Corps of Engineers, and the City of Sebastian. Other jurisdictional authorities with potential significance include the Florida Department of State, Division of Historical Resources, and the County. Task 10.2 - Inventory Study of the Climate, ground water, soil classifications, wetlands, flood plains, topography, and endangered and threatened species. This phase also includes the condition evaluation of the existing pipes and drainage structures (may include the use of closed circuit television), identification of the drainage bas'ms, determination of the size and lengths of all pipe structures, channels, and other culverts. Task 10.3 - Existing Drainage System Evaluation of the exist'mg drainage system using computer modeling to determine its functional condition and any system deficiencies. Task 10.4 - Future Expansion Evaluation of the proposed developments at the airport and their impact on the existing drainage system. This phase includes the conceptual design of the proposed drainage facilities and acquiring a conceptual permit for these improvements. Also included in this phase is the preparation of the probable construction cost for future development. Sebastian Munioipal Airport Scope of S~rviees Master Plan Update Page 18 of 18 H~r 11 UU ll:l~a Ihe LHH Group - Orlando (407)B55-3801 THE LPA GROUP INCORPORATE facsimile transmittal To: Paul Wagner, Purchasing and Contract lax: (561) 581-0149 Adminisl~ator From: David Riekemon, T~tE LPA GROUP Date: 04/I 1/00 Re: Master PlmVStormwater Master Plan Pa0**: 4 pages C:] Urgent r3 For Review F1 Please Comment n Please Reply r.-I please Recycla Attached are ~ marthou~ and ~ associated ~ the devek=~oment of the Alrpmt Master Plan and ~ Stormwaler Master Plan for Sebastian Municipal Airport. We had pmvlotmllt adIusted ttto soctoe address fl~e coordination Issues, land use and ec=nomic development conslderaff~ns that were cllscusse~ in mir meeting. Incoq~oraled Into these costs are the activities necessaly to support the efforts. These inOude the up-fror~ pavement evaluation under the immediate issues task (Task 1.2), genea-al delineation of wetlands on properb/north of the ~trp~rt ~J Include a 81to vlsf~, ~o~a~l osl of a new aerial photo, clJgltal base mappbtg (2.0) and an In f,'~ ~.d verj~hd;on to assist in the wetland task, Under the stormwater mast~ plan we have incorporated the Costs of the survey of ihs propeKy necessa~- to define boundaries, the approach s~faces, and drainage features, This item also Incorporates the ability to undet~ke some title wo~lhat was beJfeved necessary Io properly docume~! boundary and properly inform~om lltls item Is d~lneatsd as a "subconsultant- lost under Ihe Direct F-xpense Category. Please review f~tese and pn:wide any comments that you or othem wl~ the city may have. If the~e are acceptable ar~ you wfsh to I~ these into lfl~ general agree~nent along ~ the scope of woflq please le'; ua know and .,~e will p,ovide you with addlflo~ ~ Shoulll ~Jtese be acceptabre pleaselet Mohse*tMohammadl knmvofanyaddlt~onaHnformat~onyou maymqulre. He~ b~ contacted at (813) 960.8366, Hpr 11 UU ll:13a The LPR GrOup - Orlando {407)B55-3601 p.2 M~r ii uu ll:i~a Ihe LP8 Group - Orlando (407)855-3601 ~lpr 11 uu 11:1~s Ihe LPR Group Orlando (407)B55-3BO1 p.4 COST BREAKDOWN FOR SEBASTIAN MUNICIPAL AIRPORT STORMWATER MA~TER PLAN CLASSIFICATION BACKGROUND IN VESTIGATIONS , BASIC SERVICES PRELIMINARY FINAL CONCEPTUAL CONCEPTUAL DESIGN DESIGN HOURS HOURS HOURS TOTAL HOURS Principal 0 0 0 0 Project Manager 44 46 24 114 Senior Engineer 88 84 80 252 Engineer 0 64 98 162 Designer 0 0 0 ~ Technician 0 64 104 168 Technical Assistant 8 29 44 81 TOTAL HOURS TASK COST 140 $13,692,00 287 350 777 $22,755.00 $25,506.00 $61,953.00 Travel Per Diem Computer Reproduction Poatage Phone~'ax Suboonsultants TOTAL EXPENSES IOTALCOSTS $400.00 $100.00 $0.00 $t00.00 $25.00 $0.00 $40,000.00 $40,625.00 $54,317.00 $200.00 $0,00 600 $100.00 $100.00 300 $384.00 $624.00 1008 $200.00 $800,00 1100 $25.00 $25.00 75 $0,00 $0.00 0 $0.00 $0.00 40000 $909.00 $1,549.00 $43,083.00 $23,664.00 $27~055.00 $105,036.00 A-1 R~r 12 O0 03:4Bp The LPR Group Orlando (407}B55-3BO1 p. 1 Orlando, FL 32822 407-855-3368 (phone) 407-855-3601 (fax) Fax To.' Mr. Terrence R. Moore Fr~m: Dave Rickerson Fax: l-5(]1-581.-0149 Pages: 4 including cover Phooe= 1-561-388-8203 Bate,, 04/12/00 Re.- Work Authorization Form cc.. [] Urgent [] For Review [] Please Comment [] Please Reply [] Please Recycle Mr, Moore, A~ per our telephone conversation, here is the Work Authorization form for the Airport Master Plan Update project. You will notice on the last page under "Special Provisions" that a complete form of this document wouJd also Include the scope of work and fee schedules you have already reviewed. Please contact me either at my office (407) 855-3368 or on my cell (407) 497-1611 once you have had a (;fiance to look at this form. Sincerely, David B, Rickerson D:V~lrports~>(26 - Sebasl~ankScope\Fax Cover, doc ~r l~ uu U~:4~ The LPR Group - Orlando (407}855-3~01 SEBASTIAN MUNICIPAL AIRPORT CITY OF SEBASTIAN Work Authorization for Professional Services (Project Identification No.) ONE (l) (Work Authorization Number) It is agreed to undertake the following work in accordance with the provisions of our Prime Agreement for Professional Services dated Description of Assignment: The scope of work under this project tifled 'AIRPORT MASTER PLAN UPDATE' at thc Sebastian Municipal Airpol~t provides'the services to create planning documents for the Airport. These documems, which will cover a 20 year period, include: Airport Master Plan Update Stonnwater Master Plan This work will be completed through several eiemems as described below: a) Element I - Proiect initiation incorporates the scalping of the project, as well as addressing the immediate issues and concerns at the Airport. Element 2 - Inventory of Existing Conditions to provide a complete listing of all physical facilities, operational features, land use controls, environmental aspects, utilities, demographics, etc. associated with the Airport. This element will also include the aerial photography and mapping of the Airport. c) Element 3 - Aviation Activity Forecasts to determine the various aeflvity levels expected to occur at the Airport over tim plmming period. Element 4 - Capacity Assessment/Facility Requirements provides quantitative and qualitative analyses to determine the deficiencies of the Airport and what is required to alleviate them. e) Element 5 - Airport Alternatives provides development options to determine the cost benefit associated with each as well as the compatibility of such improvements. Element 6 - Refined Alternatives provides a combination and revision for all of the selected alternatives from the previous element. g) Element 7 - Airport Layout Plmx Drawings creates a complete set of airport plans reflecting the proposed future development. Page I of 3 l'~ Rev. 4/12/00 dpr lc uu ud:~p Ihe LHH Gpoup - Orlando (407}BSS-3GO1 h) Element 8 - Financial Plan to determine the cost and viability associated with each proposed devetopment iteni. i) Element 9 - Fhml .Documentation/Coordination Meetings to be conducted throughout the entire planning process. j) Element 10- Stormwater Master Plan to include a survey of the Airport property and the analysis of the stomawater flow on and around the Airport. C. Additional Provisimis include: The Owner will provide LPA and LPA's subeonsultants access to the site and all available information pertinent to this project, including as-built drawings and documents on underground utilities, pavements, and underground structures within the project limits. b) The Owner will provide pertinent information regarding airport property, boundary, easenlent, right-of-way and other inibrmation necessary to create these planning documents. c) LPA will. provide aerial photography of the Ah'port propexty. d) The Owner will negotiate additimml contract(s) with LPA for services beyond the scope of this project. e) LPA will provide the owner with the survey information conducted to support the Stormwater Master Plan study. Period of Services: The elements of this project will be completed between 15 and 18 months of the notice to proceed. Basis of Compensation: As compensation for providing services mentioned above, the Owner shall pay the LPA on a lump suni basis in the following amounts: Airport Master Plan Update Background Investigation/Sun, ey of Airport Stormwaler Master Plan $192,045.00 $54,317.00 $50,719.00 Total: $297,081.00 Page 2 of 3 I~ Rev. 4/12/00 Hpr 1~ uu U~:4~p The LPA Group Orlando (~07)855-~G01 p.~ Special provisions: The following exhibits are attached and made a part of this Work Authorization: Exhibit 'A' - Airport Master Plan Update Scope (includes Stormwater Plan) Exhibit 'B' - Airport Master Plan Fees Exhibit 'C' - Stormwater Master Plan Fees Agreed as to the scope of services, period of services, and budget*: CITY OF SEBASTIAN BY: THE LPA GROUP INCORPORATED BY: DATE: DATE: *Budget will not be exceeded without a Supplemental Work Authorization. Page 3 of 3 Ist Rev. 4/12/00