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Home My WebLink About01/05/2001 1225 Main Street ~ Sebastian, Florida 32958 Telephone (561) 559-5330 [] Fax (561) 589-5570 Cib/Council Information Letter HAPPY NEW YEAR! January 5, 2001 Police Dispatch Study Enclosed is your personal copy the previously authorized Consolidated Dispatch Feasibility Study as compiled and delivered by the International Association of Chiefs of Police (IACP). Despite previous concerns and/or thoughts, no specific recommendations are being forwarded at this time, as the report essentially outlines options should consolidation of Sebastian's dispatch center with that of Indian River County become imminent. As such, administration is not yet in position to offer any formal recommendations to City Council regarding direction to take (such logistics would automatically be incorporated with next fiscal yeaffs budget process, as well as respective labor negotiations to be initiated in the coming months). However, arrangements have been made to host a presentation by Dr. Robert Ford, IACP's chief investigator involved in the respective analysis. Please review the document, as it is fairly easy to digest. In addition, be prepared to ask any questions and/or raise concerns to Dr. Ford or myself as appropriate. Sebastian Millennium Clock Tower. As addressed during your last meeting, the 75th Anniversary Celebration was successful as far as acknowledging the community's birthday as well as bringing citizenry together in general. I am pleased to report that fund raising efforts for the eventual Sebastian Millennium Clock Tower were successful as well, whereby to date, an approximate total of $20,000 (via donations for the clock tower itself and paver brick sales) was collected to help fund the entire project. As such, staff is currently working to compile City Council Information Letter January 5, 2001 Page 2 final formal recommendations to seek authorization to purchase an actual clock tower, as well as a respective location to erect the structure and surround with bricks accordingly. Said recommendation is anticipated in the coming weeks or so, as respective price quotes are currently being solicited. counW Road 512 Charrette Presentation by Treasure Coast Re,qional Plannin,q Council As you will note on the January 10th City Council Meeting Agenda, a presentation by officials from the Treasure Coast Regional Planning Council (TCRPC) will be made relative to the recently completed County Road 512 charrette exercise. During the presentation, an actual report will be presented, which summarizes architectural renderings and written recommendations as to how to achieve the City of Sebastian's vision to improve the corridor. I believe ail of you have had the opportunity of visiting with staff from TCRPC in City Council Chambers during the process. Drawings witnessed will be included in the aforementioned report(s), whereby you as the City Council will have the opportunity to formally accept/adopt the report as well as incorporate respective components into the community's comprehensive plan. Once this is achieved, administration will begin tasks to implement respective project and programs, namely outlining requirements for new construction, existing structure renovation, as well as working with Indian River County for beautification efforts. By the way, please prepare yourselves for a fairly lengthy discussion, as the aforementioned presentation will take perhaps a one-half hour or more, as much substantive work has been accomplished, with a great deal of information to be shared publicly. Recommendation for Annexation PlanninR You will recall a substantive growth management goal/objective as outlined in the Fiscal Year 2001 budget to devise a policy regarding future annexations into the City of Sebastian. A recommendation is currently being prepared to recommend to commission an annexation fiscal impact feasibility study/report, which will outline costs and benefits of annexing and/or not annexing additional property into the Sebastian City Limits. As outlined in this year budget transmittal letter, an overall objective of such a report is to ascertain the fiscal impact (net costs or revenues) to the city from annexation; capital costs, operating expenses, and revenues. In Ci~ Councillnformation Leffer January5,2001 Page 3 addition, the report will evaluate several alternatives for consideration by City Council, as such options will reflect various geographic sub areas. Attached is a copy of a letter from the recommended consultant, Tischler and Associates, Inc. a national fiscal impact analysis firm with offices in Bethesda, Maryland and Pasadena, California. The correspondence summarizes qualifications, work scope (as more or less outlined in the preceding sentences), time and cost respectively. A formal recommendation is anticipated for your consideration during your January 24th meeting, specifically to authorize an approximate $7,800 expenditure. Additional communication about the proposed arrangement will also transpire during the aforementioned meeting. Use of Basketball Court Near City Hall Please find the attached letter as compiled and delivered by Sebastian resident Richard Bethune in which he requests permission to use the basketball court located between City Hall and the Sebastian Police Station. Mr. Bethune serves as a coach for the North County Youth Basketball League, whereby the Office of the City Manager granted permission for practice use only. No problems are anticipated, as sessions will be held on various dates until circa March 1st. Enclosure(s): Personal Copy - Sebastian Police Department Consolidated Dispatch Study Letter from Paul Tischler & Associates Letter from Richard Bethune My Docu ments/InfoLetter72 4701 Sangamore Road Suite N210 B~thesda, MD 20816 (301) 32O-6900 Fax: (301) 320-4860 80 Annandaie ROad Pasadena, CA 91105-1404 (818) 790-6170 Fax: (818) 79e-6235 (800) 424-4318 t i schlerassociates.com Fiscal impact AnatysIs Capital Facili[y Analysis Irnp~ Fe~ Sy~ms Growth Policy Planning Economic and MaAet Analysis MUNIES, FISCALS & CRIM Fiscal impact systems tailored lot each community October 30, 2000 Terrence R. Moore City Manager City of Sebastian City Hall 1225 Main Street Sebastian, F1 32958 Dear Terrence: 'Re: Annexation Fiscal Impact Feasibility Study It was great visiting with you at ICMA. It is my pleasure to submit th/s letter discussing a professional scope of services for conducting an annexation fiscal impact feasibility study. We will advise the City on whether it is practical to evaluate the feasibility of possible annexations. We will also address the feasibility of different fiscal impact analysis approaches, methodologies and other factors that should probably be considered before embarking on evaluating annexation fiscal impacts on the City. ; . I. QUALIFICATIONS .. TA, in business for over 20 years, is a fiscal, economic and planning consulting firm with offices in Bethesda, Maryland and Pasadena, California. The Firm has a national prachce and focuses on fiscal impact evaluations and related revenue strategies. TA has prepared over 300 fiscal impact evaluations of comprehensive plans, annexations, specific projects, etc., more than any other firm_in_the_country._.One~o f~hese_assignments_includes-the~narket,and-fiscal- impact evaluations for the HoWaxd, Maryland General Plan, which won the prestigious APA award for iBest Comprehensive.Plan. It is important to note that TA focuses on case study-marginal COSt fiscal approach versus the more simplistic (and possibly erroneous) average cost per capita approach. Paul Tischler will conduct 90% of this work effort for TA. Mr. Tisch/er has over 25 years of consulting experience. He has authored reports or articles on fiscal impact analysis published by the International City Management Association (an MIS Report, "Analyzing the Fiscal Impact of Development") and the Growth Management Reporter ("Fiscal Impact Analysis, Reader Beware: Some Caveats"). WORK SCOPE The various tasks are discussed in mm. Task 1: l[evicw Relevant Published Material and Interview Service Providers and Personnel TA will review relevant budgets, fiscal information, planning documents, past studies and other material so that meaningful discussions can be held. TA will meet with appropriate staff from the City. The interviews will focus on obtaining key infonnafion regarding armexafion fiscal impact data needs and approaches. The topics discussed will pertain to levels of sci-vice, geographic considerations, possible a~nexation scenarios and other issues. Task 2: Prepare Feasibility Report In this task, we will prepare a report discussing the findings of the above tasks. This report will discuss the major issues, findings and recommendations. Potential limitations will also be discussed, as will ~rade-offs. Suggested work tasks under different methodologies will be recommended and likely consulting costs will be discussed. In s~ramary, this report will be a road map for the City which discusses the suggested services and route to implementing annexation fiscal impact evaluations under different scenarios. Task 3: Presentation of Report Paul Tischler will present the feasibility report findings to the City Council at a mutually agreed upon date. III. TIME AND COST Paul Tisohler w/Il conduct the on-site analysis for this specific assignment. A draft Feasibility Report will be sent to the client within four weeks after starmp. After mutually agreed changes are made, the final Feasibihty Report will be issued. The cost for all three tasks is $7,800 including out-of-pocket expenses. It will be billed o~ a percentage completion basis. Please let me know if you have any questions. I have/nchided a marketing packet and letter along with this letter. Tischler & Associates, Inc. Mr. Terrance Moore, City Manager City of Sebastian 1225 Main Street Sebastian, FL 32958 RE: North COunty Recreation Youth Basketball Dear Mr. Moore: '. Richard Bethune 574 Fleming Street Sebastian, FL 32958 (561) 581-7270 December 17, 2000 As a follow-up to our conversation of December 15, 2000, I am a coach for the Noffii County Recreation Youth Basketball. I have requested pemfission to use the basketball court located between City Hall and the Sebastian Police Department on Wednesday, December 23, 2000 for my team to practice. I also will use the court on various dates between December 23, 2000 and March 1, 2000. If you need any additional information, please feel fxee to contact me. Thank you, Richard Bethune