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HomeMy WebLinkAbout01222003 S TIAN HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, JANUARY 22, 2003 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MA Y BE INSPECTED IN THE OFFICE OF THE CiTY CLERK - 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the City Council with respect to agenda items immediately before deliberation of the item by the City Council- i/mit of ten minutes per speaker (R-99-21) 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. MOMENT OF SILENCE 4. ROLL CALL .AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a majority vote of City Council members (R-99-21) 03.015 03.016 03.017 PROCLAMATIONS, ANNOUNCEMENT~ A. City of Sebastian Employee Mission Statement Presented to Council (HR Transmittal 1/15/03, Statement) B. Certificate of Appreciation to Wal-Mart for Community Service C. United Way '~/eek of Caring" Proclamation 916 03.018 1~22 03.019 23-28 03.020 2~44 03.021 45-50 03.022 51-52 03.023 53-56 03.024 5~58 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. A. Approval of Minutes - 1/8/03 Regular Meeting Resolution No. R-03-01 Final Plat Approval of Sebastian Lakes PUD Phase III (GMD Transmittal 1/15/03, R-03-01, Application, Plat and location map) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE FINAL PLAT FOR A SUBDIVISION KNOWN AS SEBASTIAN LAKES PUD PHASE Ill; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. Resolution No. R-03-02 Final Plat for Phase IV of Fischer Lake Island Subdivision (GMD Transmittal 1/15/03, R-03-02, Application, Plat) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE FINAL PLAT FOR A SUBDIVISION KNOW AS FISCHER LAKE ISLAND PHASE IV; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. Resolution No. R-03-04 Vacation of Easement- Saito Lots 7 & W % of Lot 6, Block 170, Sebastian Highlands Unit 5 (GMD Transmittal 1/15/03, R-03-04, Grant of Easement, Map, Staff Report, Application, Utility Letters) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING CERTAIN EASEMENTS OVER LOTS7 AND WESTERN ~ OF 8, BLOCK 170, SEBASTIAN HIGHLANDS UNIT 5, PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE DATE. Eo Intedocal Agreement Addendum Between the City of Sebastian and Indian River County Regarding Impact Fee Abatement (City Attorney Transmittal 1/14/03, Addendum, Executed Agreement) Approve March of Dimes WalkAmerica 2003 at Riverview Park on March 22, 2003 from 6:00 am to 11:00 am and Approve Closing Indian River Drive from Sebastian Blvd. To Harrison Street from 6:00 am to 11:00 am (Public Works Transmittal 1/15/03, Letter) Authorize the Travel of Mayor Barnes and Vice-Mayor Hill to National League of Cities Congressional City Conference in Washington, DC From March 6-11, 2003 (City Clerk Transmittal 1/15/03, Info) Authorize the Travel of City Attorney to Florida Bar Govemment Lawyer Section Seminar in Tallahassee, January 30 to Feb. 1, 2003 (City Attorney Transmittal 1/16/03) = 9. 10. 11. 03.025 59-60 03.026 61-62 12. 03.027 63-86 03.028 8~98 03.029 99-102 13. 14. 15. .COMMITTEE REPORTS/RECOMMENDATIONS. none PUBLIC HEARING -none ,INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC~ Item that hes occurred or was discovered within the previous six months which is not otherwise on the agenda - sign-up required- limit of 10 minutes each speaker OLD BUSINESS A. Ancillary Presentation by Camp, Dresser and McKee, Inc. Relative to the Master Stormwater Plan (Engineering Transmittal 1/15/03) B. Parking on Coolidge Street (Engineering Transmittal 1/15/03) NEW BUSINESS R-03-03 Adopting Amended Fiscal Year 2002-03 Budget (Finance Transmittal 1/16/03, R-03-03, Memo, Reports, Schedules) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2002 AND ENDING SEPTEMBER 30, 2003 AS PROVIDED FOR IN EXHIBIT"A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. First Reading O-03-01 Petition for Voluntary Annexation by Dr. Hadi Shaloub for a .75 Acre Parcel of Land - Schedule Public Hearing for Feb. 12, 2003 (GMD Transmittal 1/15/03, O-03-01, Letter, Map, Survey, F.S. 171.044) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR THE VOLUNTARY ANNEXATION OF 0.75 ACRES, MORE OR LESS, BEING LOT 18 JEANS UNIT INDIAN RIVER TWIN ESTATES; PROVIDING FOR INTERIM LAND USE AND ZONING CLASSIFICATION; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. First Reading O-03-02 November Elections - Schedule Public Hearing For February 26, 2003 (City Attorney Transmittal 1/16/03, 0-02-03) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CITY CHARTER TO PROVIDE FOR NOVEMBER ELECTIONS OF COUNCIL; PROVIDING FOR TRANSITION; PROVIDING FOR CONFLICTS AND EFFECTIVE DATE. .CITY ATTORNEY MATTERS CITY MANAGER MATTERS ..CITY CLERK MATTERS 16. CITY COUNCIL MATTERR A. Mr. Majcher B. Mr. Barczyk C. Mr. Coniglio D. Mayor Barnes 1. Candidates Forum E. Mr. Hill 17, ADJOURN (A~~meetings$ha~~adj~umat1~:3~pmun~e$sextendedf~rupt~oneha~fh~urbyamaj~dtyv~te~fCity council) HEARING ASSISTANCE HEADPHONES ARE A VAIl_ABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. Regular City Council Meetings are Scheduled for Live Broadcast on A T & T Broadband Channel 25 ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MA 7TER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MA Y NEED TO ENSURE THAT A VERBA TIM RECORD OF THE PROCEEDINGS iS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (285.0105F. S,) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR A T 589-5330 A T LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Upcoming Meetings: February 12, 2003- 7:00 p.m. - Regular Council February 26, 2003 - 7:00 p,m. - Regular Council March 12, 2003 - 7:00 p.m. - Regular Council March 17, 2003- Special Election Meeting March 26, 2003- 7:00 p.m. - Regular Council Apdl 9, 2003 - 7:00 p.m. - Regular Council April 23, 2003 - 7:00 p.m. - Regular Council May 14, 2003- 7:00 p.m, -Regular Council May 28, 2003 - 7:00 p.m. - Regular Council June 11, 2003 - 7,'00 p.m. - Regular Council June 25, 2003 - 7:00 p.m. - Regular Council July 9, 2003- 7.'00 p.m. - Regular Council July 23, 2003 - 7:00 p.m. - Regular Council AGENDA TRANSMITTAL Subjece Mission Statement Terrence RTlV[oore, City Manager Agenda No. 0~_ 015 Date Submitted:January 15, 2003 For Agenda of:January 22, 2003 Exhibits: Mission Statement EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: REQUIBED: SUlVlMARY It is with great pleasure that I submit for your acceptance the City of Sebastian Mission Statement. This statement is the culmination of many hours of management team meetings and discussions. The final document as presented establishes what the mission is in the first paragraph and then provides strategies on how to achieve it. The next step in the process will be each department developing its mission statement and establishing strategies that are consistent with the achievement of the City's overall mission. The final step will be ensuring the mission statement becomes part of the work culture and not just words on a piece of paper. The mission statement w'tll become an important pan of the budgeting process. It will be reviewed before important decisions are made to make certain all available resources are consistently allocated with the mission in mind. RECOMMENDED ACTION Accept the Mission Statement and feel fi'ee to refer to it often when representing residems and the community! HO~ Ol~ Pr:LIe. AN ISLAND MISSION STATEMENT City of Sebastian elected officials, volunteer board and advisory committee members, and ail employees are committed to making Sebastian the most desirable city in the State of Florida to live, for businesses to flourish and visitors to enjoy. Sebastian will become known as a city that superbly manages and develops its human, natural and financiai resources such that it is consistently able to provide and improve upon its reputation as a highly attractive and safe community with enviable business and recreational opportunities. We will achieve this mission by implementing the following strategies that build on excellent work already begun: Ensure that ail employees, volunteers and advisory board members fully understand and will work toward the achievement of the mission. Determine, through citizen committees, workshops and surveys, the most important stated and unstated needs and expectations of the majority of our residents. Concurrently, seek to assess both internal and external attitudes toward all major City sponsored programs designed to meet those needs and expectations. Continually assess the City's recreational and cultural activities and work to provide an optimal mix that satisfies our residents. Develop a Growth Management Plan that recognizes the City's current and future growth needs. Continue to improve the budgeting process so that all human, naturai and financial resources are allocated and all capital improvements are developed and implemented consistent with this mission. Design and implement an employee recruitment, training and development plan that finds, trains, develops, and retains people with the skills and talents needed to achieve the City's mission. Develop and promulgate an Economic Development Policy that will entice commercial enterprises to Sabastian, thereby strengthening and expanding the City's financial resources. ca Continue to improve methods of communicating information to residants. Each Department of the City of Sebastian will develop and accept responsibility for specific action steps designed to achieve its portion of the mission. The City will review its mission statement annually and measure its progress periodically based on completion of specific goals set forth in the annuai budgeting process. The finai measure of success will be realization of the City of Sebastian' s mission. CITY OF EB A TIAN IIOME OF PELICAN ISLAND DRAFT SEBASTIAN CI'FY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, JANUARY 8, 2003 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2. 3. 4. Mayor Barnes called the Regular Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. A moment of silence was held. ROLL CALL City Council Present: Mayor Walter Barnes Vice-Mayor James Hill Mr. Joe Barczyk Mr. Edward J. Majcher, Jr. Mr. Ray Coniglio Staff Present: City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Finance Director, Mark Mason Airport Director, Jason Milewski City Engineer, Dave Fisher Stormwater Engineer, Ken Jones Growth Management Director, Tracy Hass Police Chief, James Davis Public Works Director, Terry Hill Regular City Council Meeting January 8, 2003 Page Two 03.001 AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a majority vote of City Council members (R-99-21) None. PROCLAMATIONSl ANNOUNCEMENTS None. PRESENTATIONS A. Certificate of Appreciation to Boat Parade/Santa Sail-In Participants Mayor Barnes presented certificates of appreciation to Sal Neglia, Gene Rauth, Wally Kramer, and members of the GFWC Sebastian River Woman's and GFWC Sebastian River Junior Woman's Clubs. Certificate of Appreciation to Julianne Barrett for Service on Parks & Recreation Advisory Board and Service on Indian River County Parks & Recreation Committee Ms. Barrett was not in attendance. Certificate of Appreciation to Ed White for Service on Parks & Recreation Advisory Board Mayor Barnes presented a certificate to Mr. White. Presentation by Representatives from Pelican Island Elementary School Relative to the Children's Land Proiect "From Us To You Forever" (Letter) The Pelican Island Elementary Principal, Bonnie Swanson, and Senior Eco Troop members gave an update on the scrub habitat program and asked for Council support for acquiring the last three lots needed to complete the habitat project, including condemnation of one lot essential to the program. Mayor Barnes congratulated them on their efforts and said City Council can write a letter to the Board of Education and whatever else is necessary to assist them. Regular City CounciJ Meeting January 8, 2003 Page Three The City Manager recommended a resolution of support be adopted at the January 22, 2003 regular meeting and be submitted to the School Board for their consideration of condemnation. It was noted that the property owner is in Port Jefferson, New York and has not responded to letters. Mr. Hill suggested that perhaps the City could try to contact the property owner rather than undertake a condemnation at this time. Louise Muller described the methods used to contact property owners to no avail. She noted that all property taxes are paid up to date on the properties. The City Attorney said the City would have no liability in supporting condemnation by the School Board. Mr. Hill said he totally supports the effort but is not led to take action to condemn the property until he sees more information. He suggested an item be placed on the next agenda with further information to be able to make this decision. The City Attorney said there is an MPO project planned to take Barber Street straight through one of the lots but perhaps that plan had been dropped. He advised that Pelican Island research whether or not this plan is still in effect. Mr. Hill said he would support a letter stating the City's support of the project but not a condemnation at this time. It was decided to bring this item back to the January 22, 2003 agenda. 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. A. Approval of Minutes - 12/11/02 Regular Meeting 03.002 Authorize the City Clerk to Travel to Flodda Institute of Government Sponsored Seminars at Palm Beach Gardens Community College January 30, May 13 and May 14, 2003 (City Clerk Transmittal 12/13/02, Info sheet) Regular City Council Meeting Janua~ 8,2003 Page Four 03.003 C. Authorize Bid Award to Florida Bulb and Ballast for Hardee Park Trail Lighting in the Amount of $17,740.00 (Public Works Transmittal 1/2/03, Bid Tab, Letter) 03.004 D. Authorize Revised Agreement Between the City of Sebastian and Barbour Multimedia (City Clerk Transmittal 1/2/03, agreement) Mayor Barnes removed item C for a resident's input. MOTION by Majcher/Barczyk "1 move to approve consent agenda items A, B, and D." ROLL CALL: Mayor Barnes - aye Mr. Hill - aye Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - aye Roll Call carried 5-0 Item C Bill Elam, recommended a softer yellow light in the park. The Parks and Recreation Supervisor described the planned lighting, designed to light only the trail and not the surrounding area. Eugene Wolf objected, citing St. Louis encephalitis and West Nile Virus alerts and energy emergencies, and suggested there would be a need for increased security. He submitted a petition bearing signatures from surrounding property owners objecting to the lighting. MOTION by Barnes/Hill "1'11 make a motion to approve item C on the consent agenda." ROLL CALL: Mr. Hill - aye Mr. Bamzyk - aye Mr. Coniglio - aye Mr. Majcher - aye Mayor Barnes - aye Roll Call carried 5-0 4 Regular City Council Meeting January 8, 2003 Page Five 03.005 03.006 10. COMMITFEE REPORTS/RECOMMENDATIONS A. Construction Board Interview, Unless Waived and Appoint One Alternate Member Position {City Clerk Transmittal 1/3/03, application, ad, board member list) City Council interviewed EIwin Davis. MOTION by Coniglio/Majcher "1 move we appoint Mr. Elwin W. Davis to the alternate concerned citizen position to expire 9/30/2004." ROLL CALL: Mr. Bamzyk - aye Mr. Coniglio - aye Mr. Majcher - aye Mayor Barnes - aye Mr. Hill - aye Roll Call carried 5-0 B. Temporary Parks & Recreation Advisory Committee Interview, Unless Waived and Appoint One "District B" Regular Member Position (City Clerk Transmittal 1/2/03, application, ad, board member list) The Clerk confirmed the applicant resides in District B. MOTION by Barczyk/Majcher "1 move to approve Mr. Leboeuf for the position for area, section, district B to expire 1/1/2005." ROLL CALL: Mr. Coniglio - aye Mr. Majcher - aye Mayor Barnes - aye Mr. Hill - aye Mr. Bamzyk - aye Roll Call carried 5-0 Regular City Council Meeting January 8, 2003 Page Six 11. PUBLIC HEARING 02.005 Second Public Hearinq Ordinance No. O-02-18 -Implementinq a Telecommunications Tower Requlatory Ordinance (GMD Transmittal 12/4/02, O-02-18, 1/1/03 ad) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING THE CITY CODE TO CREATE LAND DEVELOPMENT CODE CHAPTER 54-6, ARTICLE XXIII STANDARDS FOR TELECOMMUNICATIONS FACILITIES;, PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY AND EFFECTIVE DATE. The City Attorney read by title and briefly described the language. Mayor Barnes opened the hearing. There was not input, therefore, he closed the hearing. MOTION by Barczyk/Coniglio "Move to hold a second public hearing and move to adopt Ordinance No. O-02-18." ROLL CALL: Mr. Majcher - aye Mayor Barnes - aye Mr. Hill - aye Mr. Barczyk - aye Mr. Coniglio - aye Roll Call carried 5-0 12. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign-up required- limit of 10 minutes each speaker Sal Neglia, Sebastian, on behalf of the Sebastian Property Owners Association, expressed concern that stormwater utility assessment money is being used to pay a bond. He further suggested that a new City Hall and Police Department expansion could be accomplished at a slower pace and that the bond issue could have gone to referendum. Regular City Council Meeting Janua~ 8,2003 Page Seven The City Attorney said the stormwater funds were a dedicated source and it was always the City's intent to bond to meet state and federal stormwater requirements. He said there may be confusion because there are two separate bonds being considered right now. The City Manager said a summary of necessary capital improvements presented last year included a new City Hall and Police Department expansion. He said the cost to rehabilitate the existing City Hall will be accomplished with grants and the City's match would be considerably less than stated by Mr. Neglia. He said he has an open door policy and is willing to address any issues that a citizen may want to address in City Hall or before groups if needed. Mayor Barnes said City growth is precipitating the need for these projects and it makes no sense to wait, rather to do it now and take advantage of Iow bond rates makes sense. Mickey Groeppler, said it would have been nice for people to be able to vote on the bonds. She said she thought streets and drainage were the City's first priority. Mayor Barnes said it makes good business sense to do this while rates are Iow, noted no ad valorem taxes have been increased, and there is a revenue stream to allow these improvements. In response to Mrs. Groeppler's concern regarding failing bulkheads, the City Manager said that within the 2003/2004 budget there is a plan for stormwater repairs. Baxter Coston, Sebastian, said the bond should have been on the ballot and asked City Council to make a motion to do so. Mayor Barnes reiterated that this is an issue that has been openly discussed for quite some time and there was no organized opposition at meetings held on the matter. Regular City Council Meeting January 8, 2003 Page Eight 13. OLD BUSINESS 03.007 Authorize Mayor Barnes to Execute Department of Environmental Protection Sovereiqn Submerged Lands Lease for Riverview Park Expansion (City Manaqer Transmittal 1/2/03, Lease, DEP Letter, Kimley-Horn Letter, City Attorney Memo) · Presentation by City Enqineer The City Manager briefly described the lands lease presented for execution, and noted that he and the City Attorney were recommending approval as presented. The City Engineer strongly endorsed the recommendation of the City Manager and City Attorney. He introduced Mike Keifer, Kimley-Horn, and reiterated Mr. Keifer's recommendation to endorse the lease as presented at this time. Mr. Keller said DEP sent a discouraging letter relative to floating docks; and advised City Council to sign the lease as presented and pursue modification at a later time. He described the pier permit as proposed. Mr. Majcher asked if floating docks can be looked at later on, noting that what is being proposed is antiquated. Mr. Kiefer said the opportunities for modifications are still there for the future, however, he recommended moving forward as proposed at this time. The City Engineer said in conversations with DEP, they were adamant in their objections to floating docks. In response to Mr. Barczyk, Mr. Keifer said there is no moratorium on docks in this area at this time and remarked that boating access will become more and more difficult. Mr. Coniglio was excused from 8:22 p.m. to 8:29 p.m. Mr. Coniglio asked if it was possible to have a step down from the pier to accommodate canoes and kayaks and Mr. Kiefer explained this would require future modification. The City Attorney said with current manatee litigation on-going, he would recommend proceeding before the existing permit expires in March. Regular City Council Meeting January 8, 2003 Page Nine Mr. Keifer clarified Council is voting tonight on its submerged lands lease, that the permit is scheduled to expire in March and will have to be extended once the lease is executed. The City Manager said once tonight's authorization is received, he did not see a problem with proceeding. MOTION by Majcher/Hill ' "1 make a motion to move to authorize Mayor Barnes to execute Department of Environmental (Protection) Sovereign Submerged Lands Lease No. 311537314." ROLL CALL: Mayor Barnes - aye Mr. Hill - aye Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - aye Roll Call carried 5-0 Mayor Barnes called recess at 8:47 p.m. and reconvened the meeting at 8:57 p.m. All members were present. 14. NEW BUSINESS 03.008 ko Authorize Proposed Lease Agreement Between the City of Sebastian and Fast Net Communications, Inc. (City Manaqer Transmittal 12/13/02, Aqreement) The City Manager said he has been in discussions with Fast Net Communications, Inc. for lease of space on the City's communications tower, noted an error in a previous agreement which has been revised and presented to City Council. He introduced Vito Joia, Vice President of Fast Net and Mr. Joia briefly addressed City Council. MOTION by Coniglio/Barczyk "Move to authorize--and approve and authorize City Manager to execute the propose tower lease agreement between the City of Sebastian and Fast Net Communications, Inc." Regular City Council Meeting January 8, 2003 Page Ten ROLL CALL: Mr. Hill - aye Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - aye Mayor Barnes - aye Roll Call carried 5-0 03.009 Authorize the Purchase of Records Mana.qement and Computer Aided Dispatch Software from IMC Software in the Amount of $98,528 and Appropriate $15,630 for the Same (Police Dept. Transmittal 1/2/03, RFP Summary) The Police Chief said a need exists for more user-friendly software for Police Department records management and computer aided dispatch. Mr. Hill questioned the need for the appropriation of $15,630. The Finance Director said a canned package would probably have come in at the lower price, but due to changes requested to meet the needs of the City the result is the amended price. Discussion took place on portions of the overall package that will not be purchased at this time. MOTION by Majcher/Barczyk "Move to authorize purchase of RMS/CAD software from IMC in accordance with quoted prices, pricing and appropriate $15,630 for the same." ROLL GALL: Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - aye Mayor Barnes - aye Mr. Hill - aye Roll Call carried 5-0 03.010 C. Approve/Dickerson Florida Inc.) Sebastian Alleyway Chanqe Order #1 in the Amount of $11,102.10 and Appropriate an Additional $20,000 for Additional Drainaqe Work (En.qineerinq Transmittal 1/2/03, Letter, Chanqe Order) TAPE II - SIDE I (9:15p. m.) l0 Regular City Council Meeting January 8, 2003 Page Eleven The City Engineer described the need for the change order and the need for additional drainage work as set out in the agenda transmittal. Mr. Barzcyk asked if a new road in the Chessers Gap area was part of this project. Mr. Fisher said he would have to look into this, but did not believe it was. MOTION by Barczyk/Majcher "1 move to approve change order #1 in the amount of $11,102.10 and appropriate $20,000 for additional work." ROLL CALL: Mr. Conigiio - aye Mr. Majcher - aye Mayor Barnes - aye Mr. Hill - aye Mr. Bamzyk - aye Roll Call carried 5-0 03.011 Waive the Formal Sealed Bid Procedures and Approve the Pi.q,qyback Contract with Lanzo Linin.q Services for Side Yard Pipe in the Amount of $20,450 and Authorize the Entire Project Cost of $22,010 and Appropriate Same/Enqineerin,q Transmittal 1/2/03, Letter, Cost Estimate) The Stormwater Engineer described the need for the contract with Lanzo Lining Services. MOTION by Barczyk/Coniglio "1 move to waive the formal sealed bid procedures and approve the piggyback contract with Lanzo Lining Services for $20,450 and the entire project cost of $22,010 and appropriate same." ROLL CALL: Mr. Majcher - aye Mayor Barnes - aye Mr. Hill - aye Mr. Barczyk - aye Mr. Coniglio - aye Roll Call carried 5-0 15. CITY AI-FORNEY MATTERS None. 03.012 Regular City Council Meeting January 8, 2003 Page Twelve 16. CITY MANAGER MA'I-FERS None. CITY CLERK MATTERS None. 17. 18. CITY COUNCIL MATTERS A. Mr. Hilt - None B. Mr. Maicher - None Mr. Barczyk 1. Parkin.q on Coolidqe Street Mr. Barczyk recommended parking only be allowed on one side of Coolidge Street to prevent accidents. Following some discussion, the City Manager said Public Works/Engineering staff will come back to the next meeting with a report as to which side should be designated as no parking. Mr. Coni.qlio 1. Creation of a Citizens Committee (Mr. Connelly's letter) Mr. Coniglio cited a letter from Mr. Connelly requesting formation of a citizen committee and said he brought it to Council for open discussion. He said Mr. Connelly asked for this item to be moved to a future time when he can be present. Mr. Coniglio asked whether it was economically feasible to refurbish the Community Center's appearance, and the City Manager said there is new landscaping planned. E. Mayor Barnes Mayor Barnes reported that the City's mission statement, in line with the Strategic Plan, will be presented at the next City Council meeting; and discussed a letter regarding Skydive Sebastian and asked what can be done to alleviate existing problems with pilots. The City Manager said he will be reporting to City Council in the near future relative to this matter. The City Attorney said pilots are asked to comply with FAA suggested guidelines. 12 Regular City Council Meeting January 8,2003 Page Thi~een Mayor Barnes suggested City elections be moved to November as recommended by the Charter Review Committee several years ago, and which was objected to by the Supervisor of Elections due to the balloting process in place at that time. He said City Council can adopt an ordinance to change the election date. He recommended that a letter be drafted by the City Clerk and submitted to the Mayors of other cities suggesting this change. Following further discussion, the City Attorney was directed to come back with a draft ordinance for City Council review at the next meeting. 03.013 Appointment of MPO Citizens Advisory Committee Member (City Clerk Transmittal 1/2/03) City Council interviewed Deryl Seemayer. MOTION by Barczyk/Majcher "1 move to appoint Deryl Seemayer as the member of the MPO Citizen Advisory Committee." Mayor Barnes - aye Mr. Hill - aye Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher- aye Roll Call carried 5-0 03.014 Appointment of IRC Parks & Recreation Board Member (City Clerk Transmittal 1/2/03, Meetinq Notice) Mayor Barnes noted that Jayne Barczyk, Jean Jessup and Edward Seeley expressed interest in serving. City Council briefly interviewed Mrs. Barczyk and Mr. Seeley. MOTION by Barczyk/Coniglio I move to appoint Jayne Barczyk as the City representative to the Recreation Board." Regular City Council Meeting January 8, 2003 Page Fourteen ROLL CALL: Mr. Hill - aye Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - aye Mayor Barnes - aye Roll Call carried 5-0 19. Being no further business, Mayor Barnes adjourned the Regular Meeting at 9:47 Approved at the January 22, 2003 Regular City Council Meeting. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Mayor Sally A. Maio, OMC City Clerk 14 City of Sebastian, Florida Subject: Final Plat of Sebastian Lakes PUD Phase Exhibits: R-03-01, Application, Plat and Location Map Agenda No. 0,23.0 1 e~ Department Originh ,Growth Management Tracy E. Hass,/~ Date Submitted: January 15, 2003 For Agenda of: January 22, 2003 EXPENDITURE REQUIRED: None AMOUNT BUDGETED: None APPROPRIATION REQUIRED: None SUMMARY G.H.O. Homes has filed a final plat application for Sebastian Lakes PUD Phase rll. The proposed development for the subject parcel is for construction of 45 detached single-family residential units to be located on 13.15 acres. The proposed is consistent with the approved preliminary development plan for Sebastian Lakes PUD. The developer has chosen to plat phase llI and subsequently construct all required infrastructure improvements. Therefore, the applicant is required to submit a bond in the amount of 110% of the estimated cost of constructing said improvements. The developer's engineer has prepared a construction cost estimate of $86,287.86, which will require a bond in the amount of $94,916.65. The applicant submitted a letter of credit in the amount of the estimated cost of improvements, but will be required to modify the letter of credit equaling $94,916,65 as outlined above.. The City's Surveyor, City Engineer, City Attorney and Growth Management Department have reviewed the subject final plat and fred that it complies with applicable City and State regulations. RECOMMENDED ACTION Move to adopt Resolution No. R-03-01 for Sebastian Lakes PUD Phase I~. RESOLUTION NO. R-03-01 A RESOLUTION OF TIlE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE FINAL PLAT FOR A SUBDMSION KNOWN AS SEBASTIAN LAKES PUD PHASE III; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. WltEREAS, GHO Sebastian, Inc., has filed an application for approval of a final plat for a subdivision known as Sebastian Lakes PUD Phase m; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. FINAL PLAT APPROVAL. The City Council of the City of Sebastian does hereby approve the final plat for Sebastian Lakes PUD Phase III as prepared by Stuart A. Houston dated November 6, 2002. Section 2. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. EFFECTIVE DATE. immediately upon its adoption. This resolution shall take effect The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember vote, the vote was as follows: Mayor Walter Barnes Vice Mayor James Hill Councilmember Joe Barczyk Councilmember Edward J. Majcher, Jr. Councilmember Ray Coniglio The Mayor thereupon declared this Resolution duly passed and adopted this 22nd day of January, 2003. CITY OF SEBASTIAN, FLORIDA and, upon being put into a ATTEST: Sally,A. Maio, CMC City Clerk By: Mayor Walter Barnes Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attomey 02 02:21p Mastellem, Molem & Reed 1-772-7~4-064T p.2 MASTELLER, MOLER & REED, INC. ~ SURVEYORS & MAPPERS ~ December 23, 2002 TO: ENGINEERING/CITY OF SEBASTIAN FROM: ROD REED RE: SEBASTiAN LAKES P.U.D. - PHASE llI/ FINAL PLAT I have reviewed the aforesaid fmaI plat and all comments from my original discrepancy letter have been addressed. Please let this letter serve as official notification I have approved the form of the final plat in reference to the surveying requireme~nts for the Stale of Florida. Rod Keed, PSM 3916 President Cc: File Joseph Schulke Stuart Houston (C08122302) I21 2205 14" Avenue Veto Beach, Florida 32960 Ph(772)564-8050 Fax(772)794-0647 City of SebaStian Development.. Order Application Permit Application I~Jo. Applicant (if not owner, wrftteqlauthorization (notarized) from owner is required) a rn Hc nd)er ,Pre,s d n+ Phone Number:. (~L¢i) E-Mail: Owner (If different from applicant) ~,ddress: =hone Number. ( FAX Numben ' E-Mail: : Ty~ of perm~ or action ~.~u. est~d: PLEASE COMPLETE ONLY THOSE SECTIONS WHICH ARE NECESSARY FOR THE PERMIT OR ACTION THAT ~OU ARE REQUESTING· COPIES OF ALL MAPS, SURVEYS, DRAWINGS, ETC. SHALL BE ATTACHED AND 81/2" BY 11" COPIES OF ANY ATTACHMENTS SHALL BE INCLUDED. ATTACH THE APPROPRIATE SUPPLEMETAL INFORMATION FORM. .A.,~Project's Name (if applicable): B, Site information ., Lot: Block: Indian River County Parcel #: Unit: Subdivision: Zoning Classification: Future Land Use: ~Proposed Use;. , . C. Description of proposed a~ivi~ and p~ose of the reque~ed pe~it~~ra shee~ if mv~: 08/27/97 ' Revision: File Name: Dca Permit Application No. ,~roject Personnel: Agent: ~ ~_ r'Y~ Name: Address Phone Number. ( ) FAX Number: ( E-Mail: Attorney: Name: Address Rhone Number:. ( ) FAX Number. ( E-Mail: Address, . -~- i , Phone Numben (~b)~0 ' ~D~ F~ Number: E-Mail: Surveyor: E-Mail: ,, jiL)%oph ,~0J-TL.I ILe, EE,NG PIRST DULY SWORN. OEPOSE AND SAY T"AT: , AM THE OWNER ~.. J AM ~E ~L REPRESENTATIVE OF THE OWNER OF THE PROPER~ DESCRIBED WHICH IS THE SUBJECT ~ER O~THIS APPMCA~ON, AND THAT ~ INFOR~TION, ~PS, DATA AND/OR S~TCHES PROVIDED IN THIS APPliCATION A~E ,=~,, ~o~ ~ ~ow,=,~,,~ ,~,~. / / ,-G-'_ L z J~A WILLIA~ STODDARD [ WHO ~S~E~SON~O ME OR ~OBUCE~ ,. =. AS IDEN~F CATON,'TH S ~ DAY OF Ne",V~;P- .~ZOC'~ ]~*~~Z~ [ PRINTED NAME OF NOTARY COMMISS ON NO./EXPIRATION SEAL: ~],co,~ G~ ,'1~'~, ~'ILb ~o,,,~ CD-2OO'I Approved: 08/27/97 PasTe 2 of 3 Development Appfication e/ .~---~ Revision: File Name: Dna ~ Permit Application No, .he following is required for all comprehensive plan amendments~ zoning amendment ncluding rezoning), site plans, conditional use permits, special use permits, variances, exceptions, and appeals. I/~/E, THE OWNER(S) THE LEGAL REPRESENTATIVE OF THE OWNER Of THE PROPERTY DESCRIBED WHICH IS THE SUBJECT OF THIS APPUCATION, HEREBY AUTHORIZE EACH AND EVERY MEMBER OF THE ;'~'li ~-~'~r"~'(:~i'"/~ O~-} ~ BOARD/COMMISSION OF THE CiTY OF SEBASTIAN (THE ~BOARD'?'COMMISSION") TO PHYSICALLY ENTER UPON THE PROPERTY AND VIEW THE PROPERTY IN CONNBDTION WITH MY/OUR PENDING APPLICATION. [/VVE HEREBY WAIVE ANY OBJECTION OR DEFENSE I/WE MAY HAVE, DUE TO THE QUASI-JUDICIAL NATURE OF THE PROCEEDINGS, RESULTING FROM ANY E~OARD/COMM1SSION MEMBER ENTERING OR VIEWING THE PROPERTY, INCLUDING ANY CLAIM OR ASSERTION THAT MY/OUR PROCEDURAL OR SUBSTANTIVE DUE PROCESS RIGHTS UNDER THE FLORIDA CONSTITUTION OR THE UNITED STATES CONSTITUTION WERE VIOLATED BY SUCH ENTERING OR VIEWING. THIS WAIVER AND CONSENT_~S BEING SIGNED BY ME/US VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPLIED, OR PROMISF.~MA'~AN¥.~:~.OY.~AGENT, CONTRACTOR OR OFFICIAL OF THE CITY OF SEBASTIAN. Swom~fo and subscribed before me by who is~nally kno'~'j3>to me or produced as identification, this ~ day of Printed Name of Nota~ Commission No./~piration ~o Seal: Form CD-200'I Approved: 08/27/~7 Revision: PaEe 3 of 3 FileDeVel°pmentName: DoaAppiicad°n SEI P-ST HO~ OF PELICAN L~L~ND City of Sebastian, Florida Subject: Final Plat for Phase IV of Fischer Lake Island Subdivision. Agenda No. i~)3 . t~) t 61 Department Origin: Growth Management Tracy E. Hass ~ Date Submitted: January 15, 2003 For Agenda of: January 22, 2003 Exhibits: R-03-02, Application, and Plat. EXPENDITURE REQUIRED: None AMOUNT BUDGETED: None IAPPROPRIATION REQUIRED: None SUMlvlARY Henry A. Fischer has filed a final plat application for Fischer Lake Island Phase IV. Fischer Lake Island is designed as a deed restricted private single-family community. Phase IV consists of 8.25 acres containing 10 lots. The typical lot is approximately 220' x I 10' with a minimum of 30' front setbacks, 15' side setbacks, and 25' rear setbacks. Each lot has a 20' rear easement for purposes of lake maintenance. The developer completed all infrastructure and site development requirements during Phase I construction, including installation of public water and sanitary sewer as well as a closed drainage system with curb and gutter road sections. Access to phases IV will be accomplished via Eagles Circle, within the subdivision, and access to the subdivision is via Waterlivet Street, which intersects with CR-512 at CR-510. Additionally, all engineering, and surveying details have been completed in accordance with Florida Statutes. RECOMMENDED ACTION Move to adopt R-03-02 for Fischer Lake Island Subdivision Phase IV. RESOLUTION NO. R-03-02 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING ~ FINAL PLAT FOR A SUBDMSION KNOWN AS FISCHER LAKE ISLAND PHASE IV; PROVIDING FOR CONFLICTS YIEREWITH; PROVIDING FOR EFFECTIVE DATE. WlqEREAS, Henry A. Fischer, has filed an application for approval of a final plat for a subdivision known as Fischer Lake Island Phase IV; NOW THEREFORE, BE IT RESOLVED BY ~ COUNCIL OF ~ CITY OF SEBASTIAN, as follows: Section 1. FINAL PLAT APPROVAL. The City Council of the City of Sebastian does hereby approve the final plat for Fischer Lake Island Phase IV as prepared by James A. Fowler, P.S.M. dated November 20, 2002, revised December 18, 2002~ Section 2. CONFLICT. All resolutions or parts of resolutions in confiict herewith are hereby repealed. Section 3. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Walter Barnes Vice Mayor James Hill Councilmember Joe Barczyk Councilmember Edward J. Majcher, Jr. Councilmember Kay Cordglio The Mayor thereupon declared this Resolution duly passed and adopted this 22na day of January, 2003. CITY OF SEBASTIAN, FLORIDA ATTEST: Sally A. Maio, CMC City Clerk By: Mayor Walter Barnes Approved as to form and legality for reliance by the City of Sebastian only: Jan O~ 03 ll:40a Mas~eller, Moler & Reed 1-77~-7S4-0~47 ]%$ASTELLER, MOLER & REED, INC. - SURVEYORS & MAPPERS - lanuary 6, 2003 Ms. Dorie Bosworth 1225 Main Street Sebastian, FL 32958 RE: Fisher Lake Island - Phase Four / Final Plat review Dear Ms. Bosworth: The above referenced final plat has addressed my original comments and complies with chapter 177, Florida Statutes. If you have any questions or comments, please don't hesitate to ca/1. /~TEEI.E/~ER & REED, INC. Rod Reed, PS~M 3916 Presidem (DBO ~ 0603 } r'l 2205 14e Avenue Veto Be. ac.Z, Florida 32960 I:1t(772)564-8050 Fax(T72)794.-0647 N0¥.~6.~888. B:4~M BLDG DEPT SEBAST!AM H0.046 P.~×6 PermRApplt=att~No. City of Sebastian Development Order Application Applicant (If net owner, written autherizati,~n (notarized) feom owner is I~q'ui'red) Name: Address: Phone Number. ( ) FAX Number. ( ) E-Mail: pL~E C~ ~LY TH~ SE~NS ~ICH ~E ~ FOR ~E ~ OR A~ON ~T Y~ A~ REQUE~NG. COPI~ ~ ~ ~PS, SU~, D~WI~a, ~ S~ BE A~ACH~ ~D B1 ~' BY 11 ' ~PIE8 OF A~ A~H~S S~ BE INC~DED. A~ACH ~E APPR~TB SUP~ETAL INFO~N L~ BIo~: ~ Su~islon: ~ningCl~n: F~m~ndU~: ~ / · I . , ,, . / DATE REC~VED: / / / A~ / ~ FEE PAID: $ ~ RECEIVED~: '~ red: 08/27/97 I ~age f of 3 Devempmer~"Appllcation Ray.fen: [ F'de Name: Doa { BLDG DE-PT SE~STIA~ D. Pm.iact Personnel: Agent: Name: Phone Number:. E-Mail: NO. 04~5 P. 3/6 Permit Applica~on No.. FAX Number' ( )$a=~' Attorney: Name: Acldr~s Phone N,,rnben ( ) FAX Number: E-Mail: Engineer: , . Name: Address Phone Number:. ( ) - FAX Number. i ) E-Mall: ~ CD-200'/ Approval: t Ravlslan: P'ag~ 2,0f3 I~eve/apment Al~plicat~n File Name: Doa NO¥.SE=.~ ~:4~M BLDG DESaT SEBA~TlflN NO.O~ Peri. It A~liemt~an The f~llowing is required for nil oomprelmnsive piss Imefldms~, toning amendment (fncludi~ m~nin~, s~m plans, oond~ioual e~eMio~ nnd appenlm. lANE, .__ THE OW~-,R(S) __ *TN; L~G~L REPRF.~ENTATIYE OF THE OWNER OF THE pRnPER'I'Y I~.SCRIBED WHICH IS THE SUBJECT OF THIS APPuCAT|ON, HERE~Y AUTHORIZ~ EACH AND EVERY MEMBER OF THE ,.. BOARD/COUM(S~:ION OF THE Ci'P'f OF ,.~E~AST1AN (THE "~ QARD",P,~..OM~IO N") ~ F~YSLC~U.¥ EH'r~.R UPON THE pROPERTY AND V1EW THE PROPERTY IH CONNECTION WITH MY/OUR PENDING APPUCATION. []WE HEREBY WAIV~ ANY OBdEGTiON OR DEFENSE ~WE MAY HAVE, DUE TO THE GUASl-JUD[CtAL NATURE OF THE PROCEEDINGS, RESULTING FROM ANY BOARD/COMMJ~ION MEMBER ENTERING OR VIEWING THE PROPERTY, INCLUDING'ANY CLAIM OR A.~SERTiON THAT MY/OUR PROCEDURAL OR SUBS'rAN'nW DUE PROCES~N RIGHTS UNDER THE FLORfDA CONSTITUTION OR THE UN[TED STATES CONSNNTUTiON WER~ VIOLATED BY SUCH ENTERING OR VIEWING. THIE, WAIVER .NMt:~.ONSENT i$ BEING SIGNED BY ME/US VOLUNTARILY AND NOT PROMISES M.~/~/BY ANY EMPLOYEE, AGENT, CONTRACTOR OR OF~CIAL OFTHE CTTY OF SEBA..~T'IAN, '. ' , SIGNATURE DATE W{ljj~n~mnn~ll.~ knnum tn m~ nr Dl~dl~ ., ns i~en~lfimtion, this ~L. Ony Pdnted Name of Nota~ ' ~ %~ ~'~--~ ~ ~'~'~,'~-~' Commission No./Expiration Do Seal: Doris 3. Grant MYCOMM/SS~)N # DDIOI48~ May ~, 2g06 City of Sebastian, Florida Subject: Resolution No. R-03-04 Vacation of Easement - Saito Lots 7 & W ½ of Lot 8, Block 170, Sebastian Highlands Unit 5 ~kpproved~ubm~ b~ y: Agenda No. ~Z)~. Ok 0 Department Origin: Growth Manageme~wn~ Date Submitted: 1/15/03 For Agenda of: 1/22/03 Exhibits: 1) R-03-04 2)Grant of Easement 3) Site Map 4) Staff Report 5) Application 6)UtilityLetters EXPENDITURE AMOUNT BUDGETED: I APPROPRIATION REQUIRED: None None [ REQUllLED: None SUMMARY This is a request for a vacation of the side public utility and drainage easements located on the eastern five (5) feet of Lot 7 and the western five (5) feet of the western ½ of Lot 8, Block 170, Sebastian Highlands Unit 5, less the northern most ten (10) feet thereof. The applicant wishes to construct a single family dwelling on a double lot. This request does not abandon any part of the rear 10' drainage easement. Because Lot 8 is a divided parcel, the Engineering Department is requesting a new five (5) foot side yard easement be granted along the east side of the property. Staff is requiring the applicant to record a Grant of Easement before the City Clerk records the Resolution. RECOMMENDED ACTION Adopt Resolution No. R-03-04. RESOLUTION NO. R-03-04 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING CERTAIN EASEMENTS OVER LOTS 7 AND WESTERN ~ OF 8, BLOCK 170, SEBASTIAN HIGHLANDS UNIT 5; PROVIDING FOR CONFLICTS FI~REWITH; PROVIDING FOR RECORDING; PROVEDING FOR EFFECTIVE DATE. WHEREAS, a building permit is sought for construction of a new single-family residence at 912 Chelsea Avenue within the City of Sebastian; and WHEREAS, the owner of the land upon which said improvements shall be built has filed a request for abandonment of the public utility and drainage easements along the interior lot lines of the site; and WHEREAS, the providers of telephone, electric, cable, water, and drainage utilities have all consented to abandonment thereof; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. VACATION OF EASEMENT. The City Council of the City of Sebastian does hereby vacate, abolish, abandon and discontinue all of that portion of land previously dedicated for a public utility and drainage easement described as follows: The eastern five (5) feet of Lot 7 and the western five (5) feet of the western V2 of Lot 8, less the northern most ten (10) feet thereof, all being in Block 170, Sebastian Highlands Unit 5, as recorded in Plat Book 5, Page 102, of the Public Records of Indian River County, Florida, all located within the City of Sebastian, Indian River County, Florida. Section 2. CONFLICT. herewith are hereby repealed. Section 3. RECORDING. records of Indian River County, Florida. Section 4. EFFECTIVE DATE. immediately upon its adoption. All resolutions or parts of resolutions in conflict This resolution shall be recorded in the public This resolution shall take effect The foregoing Resolution was moved for adoption by The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Walter Barnes Councilmember Joe Barczyk Councilmember Ray Coniglio Councilmember James A. Hill Councilmember Edward J. Majcher, Jr. The Mayor thereupon declared this Resolution duly passed and adopted this day of ., 2003. CITY OF SEBASTIAN, FLORIDA Councilmember ATTEST: By: Walter Barnes, Mayor Sally A. Maio, CMC City Clerk Approved as to form and legality for relian~ b~ theC~ of Sebastian only: Rich Stringer, City Atto~e~ GRANT OF EASEMENT This Grant of Easement entered into this __ day of _, 20 , between Yoko Saito, 912 Chelsea Avenue, Sebastian, Florida (hereinafter called GRANTOR) and the City of Sebastian, Florida, 1225 Main Street, Sebastian, FL 32958 (hereinafter called GRANTEE) sets forth as follows: THAT IN AND FOR consideration of abandonment of other easements and other valuable considerations, GRANTOR hereby gives to GRANTEE an easement for drainage and utility purposes, for the exclusive use of the lands hereto, over the following real property situate in Indian River County, Florida: The easternmost five (5) feet of the western half (1/2) of Lot 8, Block 170, Sebastian Highlands Unit 5. This Grant of Easement is for the benefit of the public. This easement shall be binding on the heirs, beneficiaries and assigns of the parties and shall run with the land. IN WITNESS WHEREOF, I have hereunto set my hand this __ ., 20 day of Witness Witness Grantor State of Florida County of Indian River: BEFORE ME, the undersigned authority, this day personally appeared · who first by me being sworn, says that she is the GRANTOR set forth above and has read the GRANT OF EASEMENT and voluntarily and with full authority entered into the same, and is personally known to me or has produced as identification this day of ., 20 Notary Public, State of Florida My commission expires: LOT 6 BLOCK 170 LOT 14 BLOCK 170 S 89°46'30'' E 121.61', LOT 12 ~ 13 BLOCK 170 LOT 7 ( BLOCK 770 ) ~ STORYRESIDENC~ ) ¢,,~,, ,~g , ~,,~,,~,,: N 89046'30" 5.1s>o~'.~. ,ff'_ IZ.~Tz'~' r,.~_~s.u~ [ ___@~ ~.o,.o...,.,.,..,,.., CHELSEA AVENUE '"'"'"- .....- ~ BOUNDARY SURVEY REVISED PLOT PLAN 12-6-2002 ABANDONMENT OF EASEMENT Staff Report Project Name: Requested Action: Residence for Yoko Saito Abandonment of the side public utility and drainage easements located on the eastern five (5) feet of Lot 7 and the western five (5) feet of the western ½ of Lot 8, Block 170, Sebastian Highlands Unit 5, less the northern most ten (10) feet thereof. Project Location: a. Address: b. Legal: Project Owner: a. Name: b. Address: Project Agent: a. Name: b. Address: 912 Chelsea Avenue Lots 7 & W ½ of 8, Block 170, Sebastian Highlands Unit 5 Yoko Saito 305 Milano Lane, #211 Melbourne, Florida 32940 MGB Construction, Inc. 945 Sebastian Boulevard, #3 Sebastian, Florida 32958 Project Description: a. Narrative of proposed action: Application has been made for abandonment of the side public utihty and drainage easements platted on the eastern five (5) feet of Lot 7 and the western five (5) feet of the westem½ of Lot 8, Block 170, Sebastian Highlands Unit 5, less the northern most ten (10) feet thereof. The client wishes to construct a single family dwelling on a double lot. b. Zoning: RS - 10 c. Future Land Use: LDR d. Existing Land Use: Vacant Utilities Comments: a. Florida Power & Light: approved b. Southern Bell: approved c. AT&T Broadband: approved d. Indian River County Utilities: approved e. City Engineer (drainage): approved, with condition Growth Management Comments: Because of the request by the Engineering Department, a recorded Grant of Easement will need to be received from the applicant before the City Clerk can record the Resolution. Staff Recommendation: Approve Resolution R-03-04. Prepared by Date / / p~nnit ,N~pII~mU~ '::City of Sebastian Development O~ Appll~fion ~5 Milano Lane -~2~ 1; Melbourne, FL 32940 ~ ( 305 ') 467~296 F~ ~ (~/) ~ _ ~ ~ same Phena Nuraba~. { ) FAX Numl3ec ( ) t Type of permit or mcan re~ueste(t: abandonment of 5' P.~J,&D.E. between Lot 7nnd West 1/2 Lot 8 Rtock' 170 C~PIE.~ OF~M.[ MA~S, SUR~'Y~ ~. ~ ~A~A~ ~ ~1~ BY 11' ~m~ Chelsea Avenue "~ 170 7&Wl~of8 Saito 5 s~,~,;~aF~ Sebastian Highlands 14-31-38-00002-1700-00007.0 ~1,1~1~ le~ !!~.~., single family residence I=T~aas~ Use: singte family residence _l t o r~.~ t~: vacant land nment of 5' P.U.&D.E. between Lot 7and West i~ Lot 8 Block I~= ' I ~r the pumose of ~ns~ing a single ~mily house DA~ REC~: ~ l ( ~ F~ PAI~ $ [~d ~ED ~: ) 589-'0663 N~A ' E-Mai'l: ) FAX Num~r:. ( ) - Ron Keller US I Sebastian, FL 32958 Pt'~leNuml~c( ) 589-O'712 FA~N~mbec ( ) 589~6469 Surv~r:. Name: Cecrie Land Surveying, 10749 US 1 Suite A; Sebast!an; FL 32958 " 388-0520 F~,~ Numar:. ( ) 3~8-~520 The foffowhsg is rmqufred ~or ail comprmhenstv~ plan amendment~ a~nfng ante~dment Commts~otl No.,~Lx~'4~3n ~. ~{,,~ MY COMMISSION f~ DD 140019 Supplemental Information Easements, vacation of Des~lbe ~he easemer~t t~ be vacated (.orov~e a lega; c~3*ip~on, ff' 5' P.U.&D.E. ~-'side of Lot 7 Block 170 5' P.U.&D.E.~c~ide of West 1/2 Lot 8 Block 170 ~ is this vaca~ of an easement be~g re~luest? Construction of a single fa, mily I~ouse over tl~e two property lines 12,/23/2882 89:25 15615896289 CITV OF SEBASTIAN PAGE 122,~ M.~.IN ST~ET · SF-~A3TIAN. FLO~.IDA ~,F~ TELEPHONE C772) Mg-SEln · FAX [?72) 589.2~& December 16, 2002 Descrt~)tion of ~:asament ~o be ~bsndonefl: Thc p~c ~ ~ ~o e~t I~ on ~c ~ five (~) ~t of ~t 7 ~d ~ ~ fi~ (~) ~ of ~e ~ ~ of L~ 8, BI~ 170, S~ Ri~Im~ U~t S, l~a ~e oo~ ~a: ~ (10) ~t ~ Locedon of Kasemen~ 912 Chol~ A~nu% S~/au'rimi, l~lork~, UTILfTY: Dsvtd Fisher, City Enaine~r FAY NO: 589.6209 Dorri Boswonh, Ci~/of Sebu~, Omwrh ,'%,~agema=t Deparn,nem Fag No. (772) $89-2566. 18/16/2881 20:53 5614896224 ST LUCIE sue CTR P~C~E 01 ~5C.16,8~ !1:4~ BLD~ DEPT .~B~STI~ ~O[zc-m ~.I/E 1225 MAIN STREET e SEE, AZ'~IAN, I:~.ORIDA 329,58 TELEPHONE (772) ~mg.Mla · FAX (772) $89.2.;66 REOUEST FOR ABANDONMENT OF EASEM~V~ 16, 2002 Descriution of Eaaeme~t to be abandoned: Thc public utility ~cl ~r.~,~ ~asemmt iocetcd on the es.slzm flve (5) fee~ ofI~t 7 and the westctm flv~ ($) fe~ or,he western ½ of L~ 8, Block 170, Sebast~ Ht.~hl~md~ U~it S, l~s ~ modem most ten (10) f~t ~f. Loci!IOn of Rasement: 912 Chelsea Avcnuc, $cbasrila, Florida (si~mnu~) COMMBNT$: Dorri Boswcr*.h, City,~f Sebastian, G-:ow~ Man~gcm~m: Deps, t.,ent Fax No. (772) $89-2566 Dec 18 02 03:S~p Indian Ri~ep U%ili%ies ??~ ??0 514~3 p.1 DEC. 1G.200~ 2: 50PM BLDG DEPT SFBASTIAM MO. 274 P. 1/2 HOM~.. OF PJ, L1C-,~i' iST. AN~ 1225 MAIN STRE~ m SEBASTIAN. FLORIDA 3,2?$8 TELEPHONE [772) 589-,55"1B · FAX [772) RE.O~2'EST~FOR AEANDONh~ENT OF EASEI~EENT December 16, 2002 Description of Easement to be abandoned: The public utfiit7 and cir~/n~ge casem~nt located on the eastern five (S) feet of Lot 7 and the western five (5) feet of the western ½ of Lot g, 8Iock 170, Scbast/an H/ghlands Unit $, less the northern most ten (10) feet tt~reof. Loeafion of Easemen£: 912 Chelsea Avenue, Sebast/mu, F]or~dn UTILITY: APPROVED: APPROVED/DENrrP-T~ BY: ~ Kevin N. Osthus, I.R.C. Utilities DENIED: (si~mture) F.a~X NO: 770-5143 DATE: Return to: Dorfi Bosworth, City of Sebastian, Growth Manag~menZ Depm'Lment F~x No, (772) 589-2566. 1Z/l?/0:' TU~ 12:59 FAX 561 $6? B449 TCI CABLEVI$ION ~001/001 DEC. l~.Z00Z I1:509~1 BLDG DEPT /~_~RS/I~N NO.~l P.1/E HOJt,~ OF P~,.1C/I~ tST, AlqD 1225 MA1N STREET · SEBASTIAN. FLORIDA TELEPHONE (772) $B9..$~18 · FAX (772) 589-25ia6 REOUEST FOR. ABANDONMENT OF EASEME~NT D¢~__~ 16, 2002 ~)uscrintion of Easement to be abandongd: TIN lz~lic ufill ~e ~ five (5) fee~ of Loc 7 ~d Block 170, Seb~a~ 912 Ch:lscm Av~v~, Scba~/a~, Florida UTILITY: Craig Bowez's/Coolde Shaw, AT&T Broadband APPROVBD: . DENote: APPROVED/DBN~D BY: FAX NO: 778,-9635 DA"fa: .I ?.-/ COMN~NTS: Doff/BoBwortfa, City of Sebost/an, Crwv~ M~nagem~mt D~pmkuent Fax No. (772) $89-2566. City of Sebastian, Florida OFFICE OF THE CITY I~TTORNE~ ~ )~') AGENDA TRANSMITTAL Agenda No. 03.02 Subject: Interlocal Agreement Addendum; Impact fee abatement Date Submitted: 1/14/03 For Agenda of~ 1/22/03 SUMMARY: Indian River County recently passed an addendum to the Interlocal Agreement concerning abatement of impact fees for small business. The Council previously approved the base agreement. The Addendum only makes a few minor clarifications of definition and procedure. RECOMMENDED ACTION: At Council's discretion - Authorize execution of Addendum to Interlocal Agreement between Indian River County and City of Sebastian. AUTHORIZED PLACEMENT ON AGENDA BY CITY MANAG .~_~/'~ ADDENDUM TO INTERLOCAL AGREEMENT BETWEEN INDIAN RIVER COUNTY AND THE CITY OF SEBASTIAN THIS ADDENDUM TO INTERLOCAL AGREEMENT, by and between Indian River County, a political subdivision of the State of Florida, ("County"), whose address is 1840 25th Street, Vero Beach, Florida 32960, and the City of Sebastian, a Florida municipal corporation, ("City"), whose address is 1225 Main Street, Sebastian, Florida 32958, shall take effect upon execution by the second of the two parties. WHEREAS, the County and the City entered into an Interlocal Agreement effective ,2003, for forbearance of collection of fair share roadway improvements fees for commercial developments within the geographic bounds of the City of Sebastian having a fair share roadway improvements fee of less than $50,000, In consideration of the mutual promises contained in the above-referenced Interlocal Agreement, the County and the City hereby incorporate into the above-referenced Interlocal Agreement the following paragraphs: 7. The term "commercial," as used in this Interlocal Agreement, means "non- residential," as that term was used at the Indian River County Board of County Commissioners meeting of September 3, 2002, and includes commercial, industrial, office, and institutional uses. 8. The fair share roadway improvements fee shall not be deemed collected and the City shall not issue a certificate of occupancy until after the developer remits a cashier's check in payment of the applicable fair share roadway improvements fee. IN WITNESS WHEREOF, the parties hereto have caused this Addendum to interlocal Agreement to be executed bytheir duly authorized officials on the dates indicated below. Attest: J. K. Barton, Clerk Deputy Clerk INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS Ker~neth R. Hacht , Chairman Date: January 7, 2003 Approved: ~u nty ASmin~ator C(~u nty~t~-r:ney(~' CITY OF SEBASTIAN Attest: Sally A. Maio City Clerk By City Clerk By Walter Barnes, Mayor Date: City Attorney 2 INTERLOCAL AGREEMENT BETWEEN INDIAN RIVER COUNTY AND THE CITY OF SEBASTIAN THIS AGREEMENT, by and between Indian River County, a political subdivision of the State of Florida, ("County"), whose address is 1840 25th Street, Veto Beach, Florida 32960, and the City of Sebastian, a Florida municipal corporation, ("City"), whose address is 1225 Main Street, Sebastian, Florida 32958, shall take effect upon execution by the second of the two padies. WHEREAS, the Florida Intedocal Cooperation Act of 1969 (Chapter 163, Florida Statutes (2002), and Section 125.01 (p), Florida Statutes (2002), authorize the County and the City to enter into this Interlocal Agreement; and WHEREAS, Section 953.08, The Code of h~dian River County, provides, "No building permit approval shall be issued until any applicable 'fair share roadway improvements fee' is paid according to these provisions. The obligation to pay the fee shall run with the land."; and WHEREAS, Subsection 953.07(b), The Code of Indian River County, provides in part, "The fee shall be paid to the county administrator or his designee, prior to issuance of a building permit for the development and no building permit shall be final until any applicable fee has been paid."; and WHEREAS, under the authority of Section 125.045, Florida Statutes (2002), in an effort to attract and retain business enterprises, with regard to commercial developments having a fair share roadway improvements fee of less than $50,000, the County is willing to deem the fair share roadway improvements fee as paid at the time of issuance of a building permit and forbear collection until the time of issuance of a certificate of occupancy or a period of twelve (12) months after issuance of a building permit, whichever comes first; and WHEREAS, the City collects fair share roadway improvements fees on behalf of the County for development within the geographic bounds of the City of Sebastian, In consideration of the mutual promises contained herein, the County and the City hereby agree as follows: 1. For commercial developments within the geographic bounds of the City of Sebastian having a fair share roadway improvements fee of less than $50,000, the County shall deem the fair share roadway improvements fee set forth in Chapter 953, The Code of Indian River County, as paid at the time of issuance of a building permit, and forbear collection until the time of issuance of a certificate of occupancy or a pedod of twelve (12) months after issuance of a building permit, whichever comes first. / 2. For commercial developments within the geographic bounds of the City of Sebastian having a fair share roadway improvements fee of less than $50,000, relying on the County's forbearance as provided in Section 1 infra., the City shall issue a building permit provided other requirements for the issuance of a building permit are satisfied notwithstanding the absence of the applicable fair share roadway improvements fee, and shall not issue a certificate of occupancy until the applicable fair share roadway improvements fee is collected. 3. The County agrees to indemnify, defend, and hold harmless the City from and against any and all claims, demands, losses, liabilities, judgments and expenses of any nature whatsoever, including reasonable attorney's fees both at trial and appellate level and all costs of litigation, which may be asserted against or imposed upon the City and which may arise out of or be attributable to, directly or indirectly, the City's refusal to issue a certificate of occupancy when the City has relied upon this Interlocal Agreement to issue a building permit without collecting the fair Share roadway improvement fee due to the County's forbearance. Nothing contained herein shall be construed as a waiver of any immunity from, or limitation of, liability the City may have under the Doctrine of Sovereign Immunity of Section 768.28, Florida Statutes (2002). 4. Either party may terminate this lnterlocal Agreement upon thirty (30) days' written notice to the other party by certified mail, return receipt requested, or by overnight delivery. Such termination shall not affect the County's forbearance or the County's obligation to indemnify and hold harmless the City as set forth in this Interlocal Agreement as applied to projects for which the City had issued a building permit prior to the termination date based on this Interlocal Agreement. 5. The County acknowledges that the City is not responsible for paying the fair share roadway improvements fee in the event the City does not collect said fee prior to issuing any certificate of occupancy and further the County expressly releases and forever discharges the City of and from all liability, demands, actions or rights of action that the County has or may have, whether now known or unknown, foreseen or unforeseen or claim to have against the City for the City's failure to collect any fair share roadway improvements fee at the time a certificate of occupancy is issued in accordance with the terms of this Intedocal Agreement. 6. For commercial developments within the geographic bounds of the City of Sebastian having a fair share roadway improvements fee of less than $50,000, the City shall not issue a building permit unless the developer first either submits to the City a certified copy of an executed forbearance agreement between the County and the developer providing for the forbearance described in the Interlocal Agreement or remits to the City funds in the amount of the applicable fair share roadway improvements fee for payment to the County. IN WITNESS WHEREOF, the parties hereto have caused this I nterlocalAgreement to be executed by their duly authorized officials on the dates indicated below. 2 Attest: J. K. Barton, Clerk INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS Kenn'eth R Mac't, Chairman Date: 3anuar,y 7, 2003 Approved: y Adminis County A~rney CITY OF SEBASTIAN Attest: Sally A. Maio ~6ity Clerk__.. City C~rk Walter Barnes, Mayor Date: Rich Strimger City Attorney 3 HOME City of Sebastian, Florida Subject: Park Event and' ro'ad closing approval kppxoved for Submittal by: A. gendaNo. ~)~.~)Z ~.. Depart,,,ent Ori~t~n0PubHc Works Dept. Head: _ ~ ~~ F~ance: _ General Se~ces: DateSub~ed: Jan. 15, 2003 For Agenda of: Jan. 22, 2003 Exhibits: March of Dimes Letter EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: N/A N/A REQUIRED: N/A SUMMARY Sharon Glenn, WalkAmerica Coordinator for the March of Dimes would like your approval for a Park Event and road closure. The WalkAmerica 2003 will take place at Riverview Park on Saturday, March 22, 2003 from ~:00 AM until 11:00 AM. They are expecting 200 people to attend the event. They would also like your approval to close Indian River Drive from Sebastian Blvd. to Harrison Street to allow walkers a safe place to cross the road. RECONIIVIENDATION Mo'ye to approve March of Dimes WalkAmerica 2003 at Riverview Park on March 22, 2003 from 6:00 AM until 11:00 AM. Move to approve closing Indian River Drive from Sebastian Blvd. to Harrison St. from 6:.00 AM until 11:00 AM. March of Dimes Savin~ brd~iez, ~ogether P.02 January 6, 2003 Ctais McCarthy, Park: Superintendent Fax # 589-6209 From: Shm'on Glenn M~mh of Dimes 562-0115 Dear Chri*, Thank you for your time on the phon od-,y; ns per your lequest t ere ~s the mfornmtwn rt~ardmg our WalkAmerica 2003 event. We would like to request the use of Riverview Park on Saturday, March 22, 2003 from 6:00 a.ra. to l 1:00 a.m. Our activities for that morning will include serving breakfast, a walk, and an awards presantation. We are expecting approximately 200 participants. We would like to reserve the pavilion in tim northeast corner of the park ~ our start and finish point for the W,,lk along th~ riv~t. Indian River Drive should also be closed offar caet~ end ofthe park to give the Walkers a taft: place to cross the road. Pie. am la us know il'wa have the O.K. for this, and also wl~at the new fao is for use of the park TNulk you for your h*lp with this. ,'*'a~i#g babies, together Shm'on Glenn WalkAm~ica Coordinator City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject Authorization for Travel to National Agenda No. ~. League of Cities Conference - Washington ' DC Department Origin: City Clerk ~*~ ~..~ Date Submitted: 1/15/03 App~~ -'FOr Agenda of: 1/22/03 V ' Exhibits: National League of Cities Conference Information Expenditures Required (both) Amount Budqeted: Appropriation Required: Traininq/Education: Traininq/Education: $3,850 None Approx. $1200 Travel: $11,008 Travel: Aidare -Approx. $500 Hotel- Approx. $2000 Per Diem - to be determined SUMMARY STATEMENT In accordance with Code of Ordinances Section 2-77, City Council members are required to seek prior approval for travel for which they will request reimbursement. Mayor Barnes and Vice Mayor Hill would like to attend the National League of Cities Congressional City Conference in Washington, D.C. with travel beginning on Thursday, Mamh 6, 2003 and ending on Tuesday, March 11, 2003. Conference information is attached for your review. Sufficient funds are budgeted for this travel. RECOMMENDED ACTION Move to authorize Mayor Barnes and Vice Mayor Hill travel to the National League of Cities Congressional City Conference in Washington DC from March 6-11,2003. The 200:3 Congressional City Conference will offer al~ the traditional events - Leadership Trakfing Institute sem[ness, the CeIebrate Diversity Breakfast, policy and steering committee meetings, state muthc~pal league caucuses, and constituency group events - as wen as the major new plan for high visib{lity lobbying on the NLC £edetal advocacy priorities. 9:00 a,m. - 5:00 p.m. Leadership Training Institute Seminars 5:15 gm. - 6:30 p.m. Orientation Session for First Time Attendees 5:30 p.m. - 7:00 p.m. Constituency and Spedal Gmng Meetings Saturday, March 8 9:00 a.m. - 5:00 p.m. NLC Board of Directors Meeting NLC Advimry Council Meeting Leadership Training Institute Seminars 10:00 a.m. - Noon Legislative Bfiefmg and Prim/ties Update 1:00 p.m, - 3:00 p.m. Policy Conurdttee Meetings * Energy, Environment and Natural Resources (EENR) * Finance, Administtation, md htergovemmental Rehtions (FAIR) * Human Development (HD) * Public Safety and Crime Prevention (P,gCP) 3:I5 p.m. - 5:15 p.m. Policy Committee Meetings * Community and Economic Development (CED) * Information Technology and Commubrcations (ITC) * Transportation Infrastructure and Services (TIS) Constituency and Speda~ Group Meetings 5:15 p.m.- 7:00p.m. Sunday, March 9 7:30 a.m.- 8:30a. m. Steering Committee Meetings * Information Technology and Communications OTC) * Energ35 Enhronmetu and Natural Resources (EENR) * Human De'a~topment (HD) 8:30 a,m. - 10:00 a.m. Celebrate Diveralty B~eakfast 10:15 a.m. - 11:45 a,m Opsinng Gex~etal 8emon Noon - 1:15 pm. Roundtable Networking and Lunch Noon - 1:00 pm. Steering Committee Meetings * Commtmity md Economic Development (CED) * Finance, Administration, and Intergovernmental Relations (FAIR) a. Public Safety and Crime Prevention (PSCP) * Transportation Irdrastructme and Sendces (TLS) 1:30 p.m- - 2:30 p.m. Cenml Session 2:45 p.m - 4:15 p.m. Workshops on Lobbying Priorities 4:30 p.m. - 6:30 p.m. State League Caucuses and Receptions Constituency and Spealal Group MeetmgsfEvents Monday, March 10 9:00 a.m. - 10:30 a.m. Generat Session on Congressional Priorities 10:45 a,m.- Neon General Sessinn on Administration Priorities 12:18 p.m. * 1:30 p.m. Roundtabk Networ}ang and Lunch 1:48 p.m. - 3:30 p.m. Workshops on Lobbying Priorities 4:00 p.m - 5',00 p.m. Closing General Session 5:t 5 p.m. - 6:30 p,m. State League Caucuse~ and Receptions 6:30 p.m. - 8:00 p.m. R~eption and The C, ap~tol Steps Tuesday, March 11 9:00 a.m. - Noon City Lobby Day on Capitol Hill Special Events 8~reday, March 9 Celebrate Diversity Breakikst Fee: $3S (SS0 on site) The 17th annual Celebrate Diversity Breakfast will perspective on "diveteisy" issues facing America's cities and towns. The breakfast is sponsared by The Capitol Steps The Capkol Steps will perform on Monday this year energize the delegates for City Lobby Day on Tuesday morning, Tfus troupe of Congressional employees provides bi-partisan fun for eye. one. Dates to Remember ! ~.1.~,;~,., ;. y~l; Deadline for advance registration and housing requests. All requests must be postmackedby this date. After this date, a21 delegates must register onsite at higher rates. ~ ~,..,,..! 7 :t,. ~ Deadline for Cancellations. Cancellation letters must be postmarked by this date and are subject to a $50 cancellation fee. There ~re no refunds for cancellations after this date. How to Rear To register for the 2003 Cengsesalona[ City Conference, fill out the registration form and return it with your check, city purchase order, or credit card information to the NLC Meeting Services, postmarked by February 7, 2003 or register online at www. nl¢.org * Each ddegate, guest, speaker, member of the press, and any other conference par tidpant must register. There is a $50 youth delegates fee. There is no charge for press registrations with proper press credentials. * No telephone registrations or cancellations will be accepted. + Payment (check, city purchase order, or credit card) must be included with advance registrations. * People unable to meet the February 7 deadline have to register onalte at the meeting and make their own hotel reservations, Refunds will be made for cancellations received by February 7, 2003, subject to a $50 cancellation charge. Cancellation letters must be postmarked by this date. No telephone cancellations wilt be accepted. No pardat refunds will be made ff you dadde not to attend particular functions. Hotels * If you need hotel accommodations, please check the appropriate box on the registration form. * NLC will make a hotel resesvation for you when you register fm the conference. * R~ms will be assigned on a th'st come, f~t served basis. * All conference sessions w/II be held at the Washington Hilton Hotel. Ti& Maitre§ Addt~s 5pouse/Partm~ Name* ($25 fee) ~pouse/Partner mt di~tble fora separate Ch2d Name (14 and under, no fee). Youth 12~blga~ (15-18, $?5 fee) Hotel Reservations: ~(c~ ~ust be ~e~ste~ed m reserve a hotd mom. To gua~ntee your rocca, all hot~ requi~e om Room Dat~: Arm~ I~ ___/__~ Dele Date: ___/~ RcomType: ~[~ 8mgle(lpexson/lbed) [] Smct.lfing [] Double/Double (2 ~e~ple/2 beds) Special Housing Request (~g., ,J~el~i~ ~ ~ns, eeO~ Hotel Choices: youm amch the re~xation form with ~ur completed finn. G1 $75 Y~fi~e $ H1 $75 Y~fiC~(~to~a~o~) $ Adv~ ReVlon Fe~ ~25 F~t T~e A~ $ R~fion f~ ~d~p T~g ~te ~m~g C~tum~ L4 $95 ~gaHi~m~ $. ~ $95 T~g~film~ S R~fion for ~p T~g ~mte ~ L7 $150 T~ C~p $. R~fion L~ $. ~en~ Group Du~ md E~m Tag R~m F~: $_ __ Cepim] Hilton $179/199 _ Onmi SMmham $182/182 __ Courtyard by iVhrtbtt $156/156 __ Rem~mce Mayflo~t $200/200 Hi~n Wash Emba~y Row $173/t73 __ 8t Caeg0ry Hotel $175/175 Hotel Deposit Information: Refistrafion Fee Pavraent Information Hotel Deposit Payment Informalion Credit Card Authorization: Additional Credit Card Authorization: Fm Mtel depot ody i~ different th~ the ~re~t cazd number ~ted ~¢. (E~qfirafion da~e traut Card Hold=S gm~ e. Retm-n Conference Regimafion and Housing Form to; Fax: 703-631.6288(CraditCanflandPareha~Or&aOnIy-HoCbeeb~) Ma~: NLC Meeting S~vim, e/o J. Spargo & Am~cia~, Inc. 112 i2 Wap~ iX~ll R~ad~ Suite 104, Ffirfax, VA 22030 For more information: Phone: 1-888-319-3864 c~ 703-449-6418 Email: nlccccregistration~jepargo.com or nl~cccho~com Relation Cancellation Policy: For VA Sq73R R E( ;ISTR,,\TI()N. use your credit card (gm or MasterCard) and l:/~ 5' your form to (703) 631-6288. City of Sebastian, Florida OFFICE OF T~ crlY ATTOP~¥ CONSENT AGENDA TRANSMITTAL Subject: Travel Authorization; City Attorney Agenda No. Date Submitted: 1/16/03 For Agenda of: 1/26/02 SUMMARY: Pursuant to the City's travel policy, prior authorization is required for travel in order to receive reimbursement of travel expenses. The City Attorney would like to travel January 30 - February 1, 2003 to Tallahassee to attend a Florida Bar Government Lawyer Section seminar on dealing with legislative matters. RECOMMENDED ACTION: Authorize City Attorney travel January 30 - February 1,2003 to Tallahassee to attend Florida Bar Government Lawyer Section seminar. AUTHORIZED PLACEMENT ON AGENDA BY CITY MANA~ER.'X~/~'~' City of Sebastian, Florida Subject: Sebastian Master Stormwater Management Plan - Ancillary Presentation by Camp Dresser & McKee, Inc. (CDM) Appr(~,ed for Submittal by: Terrelc .~~ ~ - Agenda No. ~)~. Dept, Head: D.Fisher/Engin~"~! Finance: Procurement: Date Submitted: 1/15/03 ForAgenda of: 1/22/03 Presentation of Revised Draft of Sebastian Master Stormwater Management Plan for Further Discussion and Possible Adoption APPROPRIATION REQUIRED:EXPENDITURE BUDGET AVAILABLE: REQU RED: Sebastian Master Stormwater Mana.qement Plan - Ancillary Presentation by CDM Background Camp, Dresser &.McKee, Inc. (CDM) made a presentation to Council regarding the draft report of the proposed Sebastian Master Stormwater Management Plan (SMSMP) on December 11, 2002. In discussion and commentary following that presentation CDM was asked to further address the key issues of reduced maintenance costs and the elimination of standing water in front swales. CDM's ancillary presentation is in accordance with that directive. As noted in the City Manager's Information Letter dated January 10, 2002, this is pursuant to securing the adoption of the SMSMP. Summary CDM's stated intention for this ancillary presentation is to talk to the Council on two main issues: (1) Outlining the capital improvement projects with updated cost estimates; and (2) Outlining the methodology and conceptual cost of various scenarios for"piping in" the front yard ditches. CDM's recommended scenario will be the Miami curb alternative. Staff received 10 copies of the latest revised report from CDM on January 15th and are in the process of reviewing it. Any recommendation from staff regarding adoption is pending review and further discussion in the coming days. City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject: Parking on Coolidge Street i~~/~_~al~ by: city Manager Agenda No. (~) Dept. Origin: Engineeh~'~. Date Submitted: 1/15/03 For Agenda of: 1/22/03 Exhibits: Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARYSTATEMENT Per Council's request I have reviewed parking on Coolidge Street, No parking only on the south side of Coolidge Street on a permanent basis is the best way to implement this request, There are fewer driveways on that side and most of them belong to the. City. The private properties on the other side have ample parking. RECOMMENDED ACTION Authorize the preparation and installation of appropriate signage to implement no parking on the south side of Coolidge Street. HOM~: OF Pi~LICAN ISt.a. ND City of Sebastian, Florida Subject: Resolution No. R-03-03 Adopting an Amended~ 2002-03 Budget. Appr° velf,~°r~~ Agenda No. ~)~, i~)Z V Department Orion: Financ~ Date Submitted: January 16, 2003 For Agenda of: January 22, 2003 Exhibits: · Resolution No. R-03-03 · 1st Quarter Budget Review Memorandum · Project Status Reports by fund as of December 31, 2002 · Schedule of Investments by Fund with the State Board of Administration as of December 31, 2002 · Schedule of Investments by Type as of December 31, 2002 EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: REQUI~ED: N/A N/A N/A SUMMARY Pursuant to policy established in previous fiscal years, budget reviews and adjustments would be presented to the City Council on a quarterly basis. In addition, project status reports and investment reports are also included for your review. Following adoption of the City of Sebastian's budget on September 25, 2002, there were several program changes that occurred over the first three months of the quarter that requires an amendment to the budgets of the various funds of the City. These program changes include decreases in dependent health care premiums, increase in budgets for appropriations made during the first quarter and funding the carryover encumbrances of funds for purchases made in the prior year and received and paid for in the current year. In keeping with the ability of the City to react to these type of changes as they occur during the course of a year and matching it with the ability to take advantage of them, we are recommending the changes identified in Resolution 03-03, Exhibit "A", which are more particularly defined and explained in the enclosed memorandum for the 1st Quarter Budget review. RECOMMENDED ACTION Move to approve R-03-03. RESOLUTION NO. R-03-03 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2002 AND ENDING SEPTEMBER 30, 2003 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on September 25, 2002, the City of Sebastian adopted Resolution No. R-02-41 providing for the adoption of the City's 2002-03 budget; and WHEREAS, an analysis of the revenues and expenditures for the three (3) months ended December 31, 2002 has indicated that some adjustments are necessary, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2002 and ending September 30, 2003 be amended, a copy of which is attached hereto and more particularly identified as Exhibit "A", which are hereby adopted and the revised appropriations set out therein are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. This Ordinance shall be come effective on December 31, 2002. It was moved for adoption by Councilmember The motion was seconded by Councilmember being put to a vote, the vote was as follows: and, upon Mayor Walter Barnes Vice-mayor James A. H/Il Councilmember Joe Barczyk Councilmember Ed Majcher Councilmember Ray Coniglio ( The Mayor thereupon declared this Resolution duly passed and adopted this 22nd day of January, 2003. CiTY OF SEBASTIAN, FLORIDA By: Mayor Walter Barnes ATTEST: Sally A. Maio, CMC City Clerk Approved as to form and content for reliance by the City of Sebastian only: Rich Stringer, City Attorney FUND GENERAL Revenues Expenditures LOCAL OPTION GAS TAX Revenues Expenditm'es DISCRETIONARY SALES TAX Revenues Expenditures RIVERFRONT REDEVELOPMENT Revenues Expenditures RECREATION IMPACT FEE Revenues Expenditures STORMWATER UTILITY FEE Revenues Expenditures LAW ENFORCEMENT FORFEITURE Revenues Expenditures G.R.E.A.T. PROGRAM Revenues Expenditures DEBT SERVICE Revenues Expenditures CAPITAL PROJECTS FUND Revenues Expenditures GOLF COURSE Revenues Expenditures AIRPORT Revenues E~penditures ADOPTED BUDGET 9,043,970 9,043,970 677,404 677,404 1,975,826 1,975,826 192,801 192,801 248,982 248,982 737,574 737,574 13,101 13,101 32,050 32,050 64,616 64,616 4,996,561 4,996,561 1,588,510 1,588,510 204,092 204,092 EXHIBIT "A" AMENDED AD,[USTMENTS BUDGET $ 201,058 $ 9,245,028 $ 201,058 $ 9,245,028 $ 17,775 $ 695,179 $ 17,775 $ 695,179 $ $ 1,975,826 $ $ 1,975,826 $ 24,586 $ 217,387 $ 24,586 $ 217,387 $ $ 248,982 $ $ 248,982 $ $ 737,574 $ $ 737,574 $ $ 13,101 $ $ 13,1Ol $ $ 32,050 $ $ 32,050 $ $ 64,616 $ $ 64,616 $ 894,879 $ 5,891,440 $ 894,879 $ 5,891,440 $ $ 1,588,510 $ $ 1,588,510 $ 1,876 $ 205,968 $ 1,876 $ 205,968 4 I-iOM[ O~ PELIC~ LSL~ID TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER DATE: JANUARY 15, 2003 SUBJECT: 1 sT QUARTER BUDGET REVI~EW - DECEMBER 2002 As of December 31, 2002, the status of budgets for the major operating funds was as follows: % OF BUDGET ADOPTED RECEIVED/ BUDGET RECEIVED/ BUDGET EXPENDED BALANCE EXPENDED GENERAL Revenues $ 9,043,970 $ 3,147,085 $ 5,896,885 34.8% Expenditures $ 9,043,970 $ 1,870,988 $ 7,172,982 20.7% GOLF COURSE Revenues $1,588,510 $ 373,428 $1,215,082 23.5% Expenses $1,588,510 $ 542,070 $1,046,440 34.1% AIRPORT Revenues $ 204,092 $ 39,982 $ 164,110 19.6% Expenses $ 204,092 $ 59,638 $ 144,454 29.2% Highlights of the first quarter status analysis include: Overall revenues supporting the General fund are being received as planned. During the lb'st three months, 34.8% of the budgeted revenues were received. The f~rst quarter budget review includes recommendations to increase overall revenue by $199,958 that consists of $20,279 in Interfund Transfers from 130 Discretionary Sales Tax Fund, $197,131 from prior year reserves for encumbrances and a net decrease in appropriations fi'om prior year fund balance of $16,352 for funding of Bathroom Repairs of $13,404 offset by a net decrease in expenditures of $29,756. The General fund expenditures are projected to have a net increase of $201,058 resulting from the appropriation of funds for prior year encumbrances of $197,131 carded over into and paid in the current year, a net increase in expenditures resulting from appropriations and departmental adjustments made during the first quarter of $3,927. 2. Special Revenue Funds All Special Revenue Funds are receiving revenue as planned and recording expenditures as expected. There are recommended increases, however, for carryover appropriations in the Local Option Gas Tax Fund of $17,775 and the Riverfront Redevelopment District of $24,586, including an increase increment revenue of $1,897. 3. Debt Service Fund Overall, tire debt service fund is receiving revenue as plauned; however, the special assessments revenue does not come in until March through April. There are no changes to this fund for the f'~rst quarter. 4. Capital Projects Funds Enclosed with this budget review are capital project status reports. In addition, there are various increases to capital improvements more fully described on page 14. 5. Golf Course Fund During the first three months, revenues are down by $59,597 and the numbers of rounds are down by 1,009. This is primarily a result of six rain closure days, a decrease in membership fees and a decrease in interest earnings. In addition, all other surrounding golf courses are down in revenue and rounds as a result of the singularly poor economy. There are no anticipated changes at this time, however, staff will continue to monitor revenue for future adjustments should this trend continue. The Golf Course expenses are being recorded as expected with 34.1% of expenditures occurring in the first three months as compared to 27.2% in the prior year. This is primarily due to the debt service payment of $267,145 being made on October 1, 2002. There are no changes recommended at this time, however, staff will continue to monitor revenues as they pertain to expenses for any future adjustments. 6. Airport Fund Overall revenues are being received as planned in the first quarter with 19.6% of the revenue having been received. The is less than 25% (or one-quarter) as would be expected due to timing differences in when revenue is recorded (such as receivables) as well as three leases are quarterly payers. There is a recommended increase in appropriation from retained earnings of $1,876 to cover personal services increases in expenses. Expenses are occurring as anticipated with 29.2% of the budget expended. Adjustments reflect an increase in personal services for overtime and raises, offset by a decrease in dependent health insurance. 7. The following project/program improvements has been implemented and is a part of the 1st quarter review: a. Schumann Drive Fountain funded at a cost of $3,600 (funding provided by project budget savings). b. Crossing culverts in advance of paving roads funded at a cost of $26,477 (funding provided by project budget savings). c. 512 Alleyway increased by $207,680 per council appropriation. d. Columbariums increased by $44 per council appropriation. e. Louisiana Avenue funding increased $50,000 (for match to CDBG Grant Application) per council appropriation. f. $607,07~8 for City Hall Complex architectural and design services (funded by future bond issue). Staff has kept well within the adopted budget in all funds to maintain maximum fiscal flexibility. continue to monitor and review each position vacancy as it occurs for service level consequences. ~~ore, City Man~ge~/~~' 2 Staff will ANALYSIS OF GENERAL FUND REVENUE Overall revenues supporting general fund activities are being received as planned. A total of $3,147,085 or 34.8% of the $9,043,970 budget was received during the f'n'st three months of the year. This percentage is high due to 78.2% of property taxes being received during the first quarter. Last year 39~6% of budgeted revenue was received in the first quarter. TAXES: Real and Personal Property Tax Collections were 78.2% of budget which is slightly higher than the 1~t quarter of fiscal year 2001-2002 when 76.7% of the property tax budgeted was collected. Staff continues to be optimistic, however, that the amount budgeted will be collected by fiscal year end. The Franchise Fees and Utility Service Taxes are being received as expected, although most of the fees/taxes are below the 25% collection estimate for the first three months of the year. This is due to timing differences in recording the revenue and the actual cash received, however, we are confident that the revenue budgeted will be realized. LICENSES AND PERMITS: Occupational and Professional Licenses are being received at higher pace than last year, at 84.2% of budgeted revenues as compared to 79.3% last year for the same period. ConsU'uction permitting is slightly above the 25% expected for the fin:st quarter at 27.1% of budgeted revenues. While revenues are up slightly, no change is recommended at this time in order to see if we maintain this pace. Generally there are spurts in permitting and the first quarter may have been an aberration. EXITER GOVERNrMENTAL REVENUE: During the first ttu'ee months of 2002-2003, the City has received 17.9% of the projected revenue, which is 4.5% below last year for the same period. This is due to timing differences associated with when revenue is recorded and when actual cash is received. The cash receipts received in October by the City is generally associated with revenue received in August by the State and therefore, in accordance with generally accepted accounting principles, would be recorded in the prior year. As such, the revenue (not cash) received in October 2002 would be recorded in September, thus evening out the revenue stream. Based upon calculations used during the budget process, we are confident the revenue will be received as budgeted. Also, some revenue is not received until later in the fiscal year such as, alcohol beverage licenses and the F.I.N.D. grant for the boat. When these revenues are received, the projected amounts will likely be realized. GENERAL GOVERNMENT REVENUE: During the first three months the City has received 23.5% of the budgeted revenues in this group. This is on par with the previous year of 23% received during the same period. FINES AND FORFEITURES: During the first three months, 22.8% of revenue had been collected or received as compared to 16.2% in the prior year. Although this is an increase over the prior year, traffic citation revenue is still at 20.8% of the budgeted amount, and staff will continue to monitor this revenue source. MISCELLANEOUS REVENUES: During the first three months the City has received 18.3% of miscellaneous revenues. This compares to 52.4% received in the prior year for the same period, a 65.1% decrease. This is primarily due to a decrease in interest as well as some revenues such as the July 4th Donations and Fixed Asset Sales not being received until later in the fiscal year. There are no recornmended changes at this time. OTHER REVENUE SOURCES: During the course of the prior year, encumbrances of appropriations were made which carry over to the current year. In order to comply with State r~qufl'ements for a balanced budget, it is necessary to increase the General fund budget for these encumbrances. Therefore, we recommended that an appropriation for prior year encumbrances be made in the amount of $197,131. This is standard procedure when carrying over encumbrances to the new year. Encumbrances are the City's commitment to pay. In addition, during the course of the first quarter, the City Council appropriated $20,279 from Discretionary Sales Tax for the purchase of a Long-Arm Mower along with $13,404 for bathroom repairs. This resulted in an increase of $33,683. This amount, however, was offset by a decrease in appropriation from fund balance of $29,756 due to a net decrease in expenditures due to adjustments for dependent health insurance as well as other adjustments as set forth under the analysis of general fund expenditures. The following changes are a summary of the analysis above and are the net recommended changes to the revenue accounts: ; ADJUSTED : ;;REVISED 200i~2002 :REcoMMENDED 200122002 Department: General Fund ;: B~GET CHANGEs ;; B~GET Taxes 4,966,982 0 4,966,982 Licenses and Permits 558,848 0 558,848 Intergovernmental 1,708,857 0 1,708,857 Charges for Services 252,243 0 252,243 Fines and Forfeits 130,927 0 130,927 Miscellaneous Revenues 163,749 0 163,749 Interfund Transfers 471,122 20,279 491,401 Non-Revenue Sources 791,242 180,779 972,021 20 58 Total 9,043,970 : 1;0 NET RECOMMENDED INCREASE TO THE GENERAL FUND REVENUES $201,058 ANALYSIS OF GENERAL FUND EXPENDITURES The recommended adjustments to the General Fund departmental expenditure accounts include funding for encumbrances camed over from the previous fiscal year to the current year. Most departmental percentages were at or below the 25% level for the first tkree months. Some of the higher percentages are due to expenditures made against the encumbrances referenced above, but have not as yet been appropriated. 4 In addition, there are additional funding requests included by department. EXPENDITURES: ORIGINAL REVISED Department: LegiSlative 2002,2003 RECOMMENDED 2002.2003 BUDGET: i CHANGES BUDGET PERSONAL SERVICES 21,432 0 21,432 OPERATING EXPENDITURES 18,950 0 18,950 CAPITAL OUTLAY 2,400 1,100 3,500 Total :42;782 lil00 43;882 Capital Outlay - Increase represents cost of sign behind dais for City logo. Department: City Manager 2002~2003 2002;2003 BUDGET CHANGES BUDGET PERSONAL SERVICES 280,015 0 280,015 OPERATING EXPENDITURES 18,779 4,649 23,428 CAPITAL OUTLAY 0 1,515 1,515 Total 298,794 6,164 304,958 Operating Expenditures - Increases recommended for the cost of filming various events of $3,800 under contractual services, legal ads for bids of $700, and $149 for three year warranty on computer. Capital Outlay - Increase represents a reallocation of resources from Investigative Division of the Police Department for a new computer of $1,515. Department: City Clerk 2002.2003 ~O~D 2002;2003 cHAN ES : PERSONAL SERVICES 200,946 0 200,946 OPERATING EXPENDITURES 71,021 0 71,021 CAPITAL OUTLAY 0 5,875 5,875 Capital Outlay - Increase represents an encumbrance carryover from fiscal year 2002 for scanning software. ORIGINAL REVISED Department: Finance 2002,2003 RECOMMENDED 2002,2003 BUDGET CHANGES BUDGET PERSONAL SERVICES 260,174 (3,608) 256,566 OPERATING EXPENDITURES 72,860 6,596 79,456 CAPITAL OUTLAY 0 1,515 1,515 Total 333;034 : 4~503 337;537 Personal Services - Decrease of $3,608 associated with adjustment to dependent health care premiums following adoption of health plan. Operating Expenditures - Increase represents $500 for departmental supplies for purchase order printing, encumbrance carryover for disk recovery and budget document printing of $4,500 and $1,447, respectively, $2,228.12 for MUNIS accounting software installation from 1999 following closeout of purchase order, and $149 for three year warranty on computer. Capital Outlay - Increase represents a reallocation of resources from SRO division for computer purchased for Finance department. M.I,S. DivisiOn B~GET: ; C~NGES PERSONAL SERVICES 79,685 (5,102) 74,583 OPERATING EXPENDITURES 20,530 (244) 20,286 CAPiTAL OUTLAY 9,450 (999) 8,451 Total : i~ 665 :(6;345i i03i~20: Personal Services - Net decrease associated with salary savings and dependent health care premiums following adoption of health plan. Operating Expenditures - Decrease associated with $244 reallocated to SRO division for computer replacement and three- year warranty cost. Capital Outlay - Decrease represents a reallocation of resources to SRO division for computer purchased for SRO division. iORIGINAL REVISED DePartment:Human ReSources 2002~2003 REcoMMENDED 2002 2003 B WT: : C;H G S :BUDO T PERSONAL SERVICES 153,974 (420) 153,554 OPERATING EXPENDITURES 27,605 9,500 37,105 CAPITAL OUTLAY 1,560 0 1,560 TOtfil : 183,i39: ;;' 9;~8~ ~92i2i9 Personal Services - Net decrease associated with dependent health insurance premium following adoption of the plan.  ing Expenditures - Increase accounts for an encumbrance carryover from prior year of $9,500 for Sergeants exam. 6 ORIGINAL REVISED Department: Police 2002,2003: RECOMMENDED 2002-2003 Administration DiVision BUDGET CHANGES BUDGET PERSONAL SERVICES 139,146 (566 138,580 OPERATING EXPENDITURES 26,151 0 26,151 CAPITAL OUTLAY 0 0 0 Total 165;297 (566) 164,731 Personal Services - Net decrease associated with dependent health insurance premium following adoption of the plan. REVISED ! ORIGINAL Department: Police ' 2002,2003 RECOMMENDED 2002-2003 School Resource Officer Unit BUDGET CHANGES BUDGET PERSONAL SERVICES 106,599 (2,862) 103,737 OPERATING EXPENDITURES 10,616 809 11,425 CAPITAL OUTLAY 1,550 (516) 1,034 Total 1181765 Personal Services - Net decrease associated with dependent health insurance premium following adoption of the plan. Operating Expenditures - Increase accounts for an encumbrance carryover from prior year of $714 and a net increase in computer supplies for reallocation of resources from M.I.S. division for three-year warranty of $95. Capital Outlay - Net decrease due to reallocation of budget for computer purchased in M.I.S. and placed in SRO and computer purchased in SRO and placed in Finance. ORIGINAL REUSED Department: Police 2002,2003 RECOMMENDED 2002,2003 Patrol DivisiOn BUDGET CHANGES BUDGET PERSONAL SERVICES 1,361,377 0 1,361,377 OPERATING EXPENDITURES 95,466 6,100 101,566 CAPITAL OUTLAY 155,700 0 155,700 Total li612;543 6;100 : i¢~8i643 Operating Expenditures - Increase accounts for an encumbrance carryover from prior year of $6,100. ORIGINAL REVISED Department: Police :2002.2003 RECOMMENDED 2002.2003 Community Policing Unit BUDGET: CHANGES ' BUDGET PERSONAL SERVICES 124,011 (2,065) 121,946 OPERATING EXPENDITURES 12,522 0 12,522 CAPITAL OUTLAY 0 0 0 Total 136;533 (2,065) : i34,468 Personal Services - Net decrease associated with dependent health insurance premium following adoption of the p an. 7 ORIGINAL REVISED DePartment: PoLice 2002-2003 RECOMMENDED 2002,2003 Code Enforcement Division BI. GET CHANGES BUDGET PERSONAL SERVICES 85,625 (1,257) 84,368 OPERATING EXPENDITURES 10,147 0 10,147 CAPITAL OUTLAY 2,000 0 2,000 Total 97?/2 (1;257) Personal Services - Net decrease associated with transfer of personnel from public works as new code enforcement officer resulting in an increase in group health insurance and a decrease in dependent health premiums following of adoption of the health plan. Department: pOlice 2002~2003 ~CoMMENDED 2002i2003 Detective Division BUDGET C~NGES ~UDGET PERSONAL SERVICES 423,129 (5,258) 417,871 OPERATING EXPENDITURES 60,833 (149) 60,684 CAPITAL OUTLAY 1,750 7,627 9,377 Total ; i: 48~!~1:2 :~i~20 4~i932 Personal Services - Net decrease associated with dependent health insurance premium following adoption of the plan. Operating Expenditures -Decrease results from a reallocation of resources associated with three-year warranty on computer purchased in this division, placed in the City Managers office. Capital Outlay - Net increase results in net change in computer purchase of $744 offset by encumbrance carryover of $8,371. Department: Police ~002~2~0~ ~cO~NDED 2602~2~03 Suppor t Services DiVision BUDGET CHANGES BUDGET PERSONAL SERVICES 222,344 11,233 233,577 OPERATING EXPENDITURES 24,193 0 24,193 CAPITAL OUTLAY 37,500 0 37,500 TOtal ~84;0~7 i1~2331 295'270 Personal Services - Net increase results from an increase to wages for final wages for retirement of $19,532 offset by decreases in deferred compensation and dependent health care premiums of $4,499 and $3,800, respectively. 8 ORIGINAL REVISED Department: Engineering 2002,2003 RECOMMENDED 2002-2003 BUDGET CHANGES BUDGET PERSONAL SERVICES 380,731 4,116 384,847 OPERATING EXPENDITURES 26,191 0 26,191 CAPITAL OUTLAY 1,560 0 1,560 Total 408,482 4;116 412~598 Personal Services - Increase accounts for transfer of personnel from the parks division to fill construction inspector position and offset by a decrease in dependent health care premium. ORIGINAL REVISED Department: Engineering 2002,2003 RECOMMENDED 2002,2003 Stormwater Utility Division BUDGET CHANGES BUDGET PERSONAL SERVICES 531,810 (18,373) 513,437 OPERATING EXPENDITURES 209,090 34,861 243,95 CAPITAL OUTLAY 90,560 21,339 111,899 Total 83~ 460 37;827 Personal Services - Net decrease associated with a 1st quarter review of wages and benefits and adjustments thereof recapturing salary savings and dependent health care premiums. Operating expenditures - Increase reflects encumbrance carryovers for spraying and mowing contract of $18,000 and $16,861, respectively. Capital Outlay - Increase represents council approved appropriation of $20,279 for purchase of long-arm mower and an increase of $1,060 for vehicle. This amount is from savings associated with personal services. ORIGINAL REVISED Department: Roads & 2002-2003 RECOMMENDED 2002~2003 Maintenance BUDGET CHANGES BUDGET PERSONAL SERVICES 517,867 5,252 523,119 OPERATING EXPENDITURES 74,258 0 74,258 CAPITAL OUTLAY 29,507 1,501 31,008 Total 621i632 6,753 :628i385 Personal Services - Net increase associated with transfer of personnel for vacant position resulting in higher wages, offset by a decrease in dependent care premium following health plan adoption. Capital Outlay - Increase results from encumbrance carryover of $690 and a reallocation of resources from parks for computer purchase of $811. ORIGINAL REVISED Department: Central Garage 2002-2003 REcoMMENDED 2002-2003 BUDGET CHANGES BUDGET PERSONAL SERVICES 132,496 (1,279) 131,217 OPERATING EXPENDITURES 22,479 0 22,479 CAPITAL OUTLAY 10,500 0 10,500 Total 165,475 ; (1;279) :164;196 Personal Services - Net decrease results from a decrease in dependent care premium offset by a net increase in wages due to an unbudgeted increase of $583. Department: Building 2002,2003 RECOMMENDED :2002,2003 Maintenance BUDGET: CHANGES BUDGET PERSONAL SERVICES 164,352 0 164,352 OPERATING EXPENDITURES 42,913 13,404 56,317 CAPITAL OUTLAY 15,050 (1,150) 13,900 Total :222;315 12,254 /234~569 Operating Expenditures - Increase results from a council approved appropriation for repairing bathrooms of $13,404. Capital Outlay - Decrease results in reallocation of resources for a computer to Detective division. DePartment: Parks & : 2002~2003 ~Q~E~ 2~0222003 Recreation B~E~ ~Eg ~G~T PERSONAL SERVICES 517,873 (14,353) 503,520 OPERATING EXPENDITURES 163,149 0 163,149 CAPITAL OUTLAY 46,613 (851) 45,762 Total 72~i635 (15,204) Personal Services - Net decrease results from an analysis of wages resulting from personnel transfers to new positions along with a decrease in dependent health insurance premiums following adoption of the health plan. Capital Outlay - Reallocation of resources for computer to Roads and Maintenance division. ~srsonal DePartment: Cemetery 2002~2003 REcoMMENDED 2002-2003 BUDGET CHANGES BUDGET PERSONAL SERVICES 97,443 (1,717) 95,726 OPERATING EXPENDITURES 19,438 500 19,938 CAPITAL OUTLAY 0 0 0 Total Services - Net decrease associated with dependent health insurance premium following adoption of the plan. 10 Operating Expenditures - Increase results from a donation of $500 for sod. ORIGINAL REVISED Department: 2002-2003 RECOMMENDED: 2002,2003 Growth Management BUDGET CHANGES BUDGET PERSONAL SERVICES 195,108 (847) 194,261 OPERATING EXPENDITURES 19,691 0 19,691 CAPITAL OUTLAY 1,560 0 1,560 Total 216,359 (847) 215,512 Personal Services - Net decrease associated with dependent health insurance premium following adoption of the health plan. ORIGINAL REVISED Department: Building 2002~2003 :RECOMMENDED 2002:2003; UDG T PERSONAL SERVICES 363,664 (920) 362,744 OPERATING EXPENDiTURES 20,769 0 20,769 CAPITAL OUTLAY 0 0 0 Total 3841433 (920) , 383;513 Personal Services - Net decrease associated with dependent health insurance premium following adoption of the health plan. :ORIGINAL REVISED Department: Non-departmental 2002-2003 REcOMME ED 2002:2003 BUDGET CHANGES:: BUDGET OPERATING EXPENDITURES 412,185 126,102 538,287 INTERFUND TRANSFERS 284,000 0 284,000 CONTINGENCY 0 0 0 Total 696;185 : :126~102; 822~28~ Operating Expenditures - Net increase results from an encumbrance carryover of $100,414 for consulting contract for comprehensive plan revision and Capital Element revision, $1,667 for bricks for clock tower, $800 for advertising expenditure, and $22,192 for software licenses. In addition, establishment of a PBA and CWA tuition reimbursement line items pursuant to contract provisions and an increase in tax increment financing payment of $1,029 to the Riverfront Redevelopment Fund due to a final actual value that was higher than budgeted. 11 Following is a summary of the General fund Departments and Divisions explained above: ~& ACCOUNT DESCRIPTION ORIGINAL BUDGET ~COMME~ED CHANGES REVISED BUDGET INCREASE (DECREASE/ General Fund Operating Expenditures and Capital Outlay by Department/ Division: Legislative City Manager Central Garage City Clerk Legal Finance M.I.S. Division Hunmn Resources Police Department: Administrative Division School Resource Unit Patrol Division Community Policing Unit Code Enforcement Detective Division Support Services Division Communications Division Engineering Stormwater Utility Public Works: Roads & Maintenance Building Mainatenance Parks & Recreation Cemetery Growth Management Building Department Non-departmental Total Operating Expenditures and Capital Outlay by Department/Division: 42,782 1,100 43,882 298,794 6, i64 304,958 165,475 (1,279) 164,196 271,967 5,875 277,842 129,071 129,071 333,034 4,503 337,537 109,665 (6,345) 103,320 183,139 9,080 192,219 165,297 (566) 164,731 118,765 (2,569) 116,196 1,612,543 6, I00 1.618,643 136,533 (2,065) 134,468 97,772 (1,257) 96,515 485,712 2,220 487,932 284,037 11,233 295,270 384,002 384,002 408,482 4,116 412,598 831,460 37,827 869,287 621,632 6,753 628,385 222,315 12,254 234,569 727.635 (15,204) 712,431 116,881 (1,217) 115,664 216,359 (847) 215,512 384.433 (920) 383,513 696,185 126,102 822,287 9,043,970 201,058 9,245,028 1,100 6.164 (1,279) 5,875 4,503 (6,345) 9,080 (566) (2,569) 6,100 (2,065) (1,257) 2,220 11.233 4, I16 37,827 6,753 12,254 (15,204) (1,217) (847) (920) 126,102 201,058 NET RECOMMENDED INCREASE TO TH]E GENERAL FUND EXPENDITURES $201,058. 12 ANALYSIS OF LOCAL OPTION GAS TAX SPECIAL REVENUE FUND ADJUSTED REVISED Special Revenue FUnd- 2001,2002 RECO~NDED 2001.2002 Local OptiOn Gas Tax BUDGET : CHANGES B~GET : Local Option Gas Tax 665,457 0 665,457 Other Revenue 11,947 17,775 29,722 Total 677i404 17,775 695;179 Other Revenue - Increase represents an appropriation for prior year encumbrance for putting in crosswalks. Expenditures: ORIGINAL REVISED Special Revenue FUnd - 2002'2003 RECOMMENDED 2002,2003 Local Option Gas Tax BUDGET CHANGES BUDGET OPERATING EXPENDITURES 194,718 17,775 212,493 DEBT SERVICE 300,000 0 300,000 INTERFUND TRANSFERS 150,000 0 150,000 UNAPPROPRIATED 32,686 0 32,686 TOtal } , , I7,~75 Operating Expenditures - Increase represents encumbrance carryover for crosswalks. ANALYSIS OF RIVERFRONT REDEVELOPMENT SPECIAL REVENUE FUND Revenues: ADJUSTED I REVISED: Special Revenue Fund - 2001~2002 RECOMMENDED' 200~,2002 I Riverfront Redevelopment : BUDGET CH~N~ES BUDGET 'Tax Increment Revenues 190,137 1,896 192,033 Other Revenue 2,664 22,690 25,354 TOtal 192;801 24;586 2i~;387 Tax Increment Revenues - Increase represents a higher final taxable value than budgeted resulting in an additional $1,029 from the general fund and $867 from the County. Other Revenue - Increase represents an appropriation for an encumbrance carryover for the analysis of the expansion of the Community Redevelopment Agency. 13 Expenditures: I ORIGINAL REVISED Special Revenue Fund I 2002,2003 RECO~NDED 2002,2003 Riverfront Redevelopment BUDGET CHANGES BUDGET OPERATLNG EXPENDITURES 59,780 22,690 82,470 CAPITAL OUTLAY 0 0 0 INTERFUND TRANSFERS 130,444 0 130,444 UNAPPROPRIATED 2,577 1,896 4,473 Total 192,801 2.4}586 217;387 Operating Expenditures - Increase represents an encumbrance carryover for the analysis of the expansion of the Community Redevelopment Agency. Unappropriated - Increase represents the increase in tax increment financing. ANALYSIS OF CAPITAL PROJECTS Capital Projects are proceeding as expected (See enclosed project summaries by fund). The following amendments to capital projects are recommended including those improvements that were appropriated for during the first quarter. These projects are interim program changes authorized by the City Manager in accordance with the Budget Resolution. Title Amount Schumann Drive Fountain $3,600 Seven (7) Xing Culverts $26,477 512 Alleyway $207,680 Cemetery Columbadums $44 Louisiana Avenue $50,000 City Hall Complex $607,078 Funding Source Budget Svgs Budget Svgs Budget Svgs Cemetery Fund Disc Sales Tax Bond Issue Comments Install an aerator fountain in pond just east of U.S. i on Schumann Drive. Replace seven road culverts in advance of annual paving. Council approved appropriation for 512 Alley Improvement. Council approved appropriation to install Single and Double Columbariums. Council approved appropriation to increase City match for CDBG grant. Council approved appropriation for architectural and design fees for City Hall and PD buildings. ANALYSIS OF AIRPORT FUND Revenues: ADJUSTED REVISED 2001 2002 REco v vmNvED 2001;2002 AirPort Fund ~ BUDGET :CHANGES BUDGET Rents & Royalties 163,434 0 163,434 Dther Miscellaneous Revenue 5,773 0 5,773 Non-Operating Revenue 34,885 1,876 36,761 rot l 2°41092 2057 14 Non-Operating Revenue - Increase is a result of appropriating from retained earnings to fund changes in personal services identified below. Expenses: Airport: 2002-2003 RECOMMENDED: 2002-2003 Administrative BUDGET ;CHANGES BUDGET PERSONAL SERVICES 123,741 1,876 125,617 OPERATING EXPENDITURES 77,309 0 77,309 CAPITAL OUTLAY 3,042 0 3,042 INTRAFUND TRANSFERS 0 0 0 CONTINGENCY 0 0 0 Total 204,092 1,876 205~968 Personal Services - Increase results from an analysis of wages during the first quarter resulting in increase in wages, overtime, FICA, etc. offset by decrease in dependent care premiums following adoption of health plan. 15 GENERAL CAPITAL PROJECTS FUND 310 AS OF December 31, 2002 Number Descrintion Bodget C2101 Cemetery ColtunbiuSums 43,544.00 C2103 Police impound Compound 38,500.00 C2104 PD Communication Center Renovation 22,850.00 C310I Yacht Club/Community Center Signs 10,500.00 Cun~ent Prior Balance Year Year All Years to Exvendimres Exnenditures Exnenditu~es Encumbrances Comu]ete Complete 3,243.79 3,243.79 40,300.00 0.21 7.45% 0.00 38,500.00 0.00% 1,489.00 11,095.31 12,584.31 0.00 10,265.69 55.07% 4,850.00 4,850.00 4,850.00 800.00 46.19% 115,394.00 6,339.00 14,339.10 20,678.10 45,I50.00 49,565.90 CAPITAL IMPROVEMENT PROJECTS FUND 320 AS OF December 31, 2002 Current Prior Ballmce Project Year year All Years to Number Descrit>tion Budget Exvenditores Expenditures Exnenditures Encumbrances Comnlete Comt~lete C0201 Stormwater ManagernentPlan Update 200,000.00 45,941.37 124,412.13 170.353.50 16,063.00 13,583.50 93.21% C0202 BSSCFY2001 Improvements 320,288.00 128.10 257,887.38 258,015.48 3,900.00 58,372.52 81.77% C0204 Compound Storage Shed 14,802.57 11,782.57 11,782.57 3~020.0g 0.00 100.00% C1202 Riverview Park Improv Phase I 425,000.00 15,429.65 47,969.88 63,399.53 17,857.69 343,742.78 19.12% C1203 FY01 Reroo~Shelters @ Parks 6,1]00.00 780.86 780.86 5,219.14 13.01% C2202 Shumann Lake Park Phase i 40,800.00 28,000.00 28,000.00 0.00 12,800.00 68.63% C2203 Fencing @ BSSC 12,100.00 3,877.00 3,877.00 8,223.00 32.04% C2206 Parks Maintenance Building 62,150.00 335.00 335.00 61,815.00 0.54% C2207 Centra[ Garage Improvements 116,150.00 93,019.00 254.39 93,273.39 11,445.00 11,431.61 90.16% C2208 Thirteen (13) Side Yard Culverts 107,139.05 9,086,73 48,147.73 52,234.46 5,013.30 49,891.29 53.43% C2209 Tmee O) Swore and Xing Pipe Upgrades 19,058.82 11,022.71 11,022.71 0.00 8,036.11 57.84% C2210 Six (6) Crossing Culvert Replacements 27,940.56 4,129.67 7,007.88 11,137.55 400.00 16,403.01 41.29% C2213 Fiber Optic Cable 45,500.00 25,030.16 10,871.82 35,901.98 599.00 8,999.02 80.22% C2214 Schumann Drive Median Irrigation System 49,900.00 48,561.80 48,561.80 1,338.20 97,32% C2215 Emergency Road Crossing Culvert~ 65,000.00 6,177,37 25,735.36 31,912.73 12,285.00 20,802.27 68.00% C2216 Blossom Drainage Ditch 198,200.00 15,260.00 15,260.00 0,00 182,940.00 7.70% C2217 Riverview Park Improvements Phase Ill 400,000.00 30,684.18 1,195.22 31,879.40 7,146.00 360,974.60 9.76% C2218 Hardee Park Trail Improvements 35,000.00 140.60 140.60 34,859.40 0.40% C320I Schumann Lake Phase Il (Zone C) 150,000.00 0.00 150,000.00 0.00% C3202 George Street Park (Zone D) 40,000.00 0.00 40,000.00 0.00% C3203 Filbert Street park (Zone C) 75,000.00 250.00 250.00 74,750.00 0.33% C3204 School Baseball Fields (2) 150,000.00 0.00 150,1300.00 0.00% C3205 City Hall Restoration 500,000.00 0.00 500,000.00 0.00% C3206 Yacht Club Renovations 60,000.00 0.00 60,000,00 0.00% C3207 Community Center Renovations 50,000.00 0.00 50,000.00 0.00% C3208 Schumann Drive Fountain 3,600.00 0.00 3,600.00 0.00% C6202 Elkham Dam 1,021,200.00 9,200.52 826,627.40 835,827.92 1,492.98 183,879.10 81.99% 4,194,829.00 239,217.35 1,464,729.13 1,703,946.48 79,221.97 2,411,660.55 CITY OF SEBASTIAN TRANSPORTATION CAPITAL PROJECTS FUND 330 AS OF December 31, 2002 Current Prior Balance Project Year Year All Years to % b{t~mber Dg~criptit)n Budggt Expgnditurg~ Exnenditures Exvenditures Encumbrances Comvlete Comvtete C1302 Barber St Improvements Phase [I 314,920.00 305,942.48 305,942.48 0.00 8,977,52 97.15% C1304 CR 512 Alley Improvemems 353,680.00 33,415.55 28,456.00 61,8'11.55 265,901,52 25,906.93 I7.49% C1305 Tulip Drive Bikepatb 35,200.00 0.00 35,200.00 0.00% C1306 Schumann Dr Bikepath Extension 20,400.00 0.00 20,400.00 0.00% C2302 Louisiana Improvements 300,000.00 4,236.59 23,353.26 27,589.85 86,017.49 186,392.66 9.20% C2303 Barber St Sidewalk (CRS 12 to Hardee Park) 71,500.00 20,188.39 1,626.61 21,815.00 15,570.00 34,115.00 30.51% C2304 Main St/Wimbrow Dr Sidewalk 93,500.00 15,952.00 10,655.57 26,607.57 466.40 66,426.03 28.46% C2305 HardeePark/Wimbrow Dr Sidewalk 71,500.00 0.00 71,500.00 0.00% C'2306 Paliganlsland BikePath 46,440.00 19,459.70 28,181.02 47,640.72 0.00 (1,200.72} 102.59% C3301 FY 2003 Road Reconstl~ction 210,000.00 59,831.03 fi9,831.03 135,724.91 14,444.06 28.49% E3302 FY 2003 Road Resurfacing 240,000.00 166,215.48 166,215.48 71,328.79 2,455.73 69.26% C3303 Jackson Street Extension 312,000.00 162,214.50 162,214.50 149,785.50 51.99% C3304 FY 2003 Sidewalk Program lg9,368.00 0.00 189,368.00 0.00% C9301 Barber St Bridge Improv 309,660.00 32,850.01 32,850.01 276,809.99 10.61% 2,568,168.00 481,513.24 431,064.95 912,578.19 575,009.11 1,080,580.70 CITY OF SEBASTIAN ROAD PAVING PROJECT FUND FUND 335 AS OF December 31, 2002 Current Prior Balance Project Year Year Ali Years to % Number Description Budget ti!xpcnditures Expenditures Expenditures }~nccmbmnces Com~>lete Complete C8308 Road Paving Project 3,850,855.00 70,878.62 3,127,336.69 3,198,215.31 361,949.56 290,690. I3 83.05% CITY OF SEBASTIAN STORMWATER IMPROVEMENT FUND FUND 363 AS OF December 31, 2002 C3601 Seven (7) Xing Calvert Preptac 26,477.00 5,425.22 5,425.22 3,195.00 17,856.78 20.49% C3602 Sideyard Pipe - 825 Gladiola 22,010.00 0.00go 48,487.00 5,425.22 0.00 5,425.22 3,195.00 17,856.78 CITY OF SEBASTIAN PUBLIC FACILITIES IMPROVMENTS FUND FUND 390 AS OF December 31,2002 Project Year Year AIl Years to % C3951 Cily Hall Construction 351,033.00 47.40 47.40 351,033.00 (47.40) 0.01% C3952 PD Renov/Expansion 256,045.00 0.00 256,045.00 0.00 0.00% 607,078.00 47.40 0.00 47.40 607.078.00 (47.40) CITY OF SEBASTIAN GOLF COURSE PROJECTS FUND 415 AS OF December 31, 2002 Number Description C1401 Golf Cpulse Renovation CITY OF SEBASTIAN AIRPORT PROJECTS FUND 455 AS OF December 31, 2002 Number D~$gri~tion C0501 5 Year Capital Improvement Plan C0503 P,/W Lighting and Security Fence C1502 T-Hangar Constracdon C 1505 Access Roads, Water/Sewer, Gates C1506 Maintenance Facility C2501 Rehab of Runway 9-27 C2502 Ins£all Security Fencing C2503 Con,street T-Hangers C2504 Ctear R/W 9-27 Safety Areas C3501 Rehab of Runway 9-27 Phase II C3502 ConstmctAccess Road C3503 Airport Administration Bldg C~trrent Prior Balance Amended Year Year All Years to % Budget Expenditures Expenditures Exnenditures Encumbrances Comt, lete Comnlete 712,500.00 693,109.34 693,109.34 19,390.66 97,28% 712,500.00 0.00 693,109.34 693,109.34 0.00 19,390.66 Cun'ent Prior Balance Amended Year Year Ali Years to % Budget Exr, enditures Exuenditures ~xoenditures Encumbrances Comz)lete Complete 3g0,855.00 301,554.75 301,554.75 (699.75) 100.23% 293,224.88 1,823.56 36,371.90 38,195.46 262,483.00 (7,453.58) 13.03% 531,250.00 1,062.00 77,5 t4.65 78,576.65 14,799.06 437,874.29 I4.79% 500,000.00 28,425.00 72,939.79 101,364.79 20,750.21 377,885.00 20.27% 7,264.12 7,264.12 7,264.12 0.00 0.00 100.00% 175,000.00 10.18 133,595.13 133,605.31 41,390.g7 3.82 76.35% 333,334.00 4,184.24 5,126.12 9,310.36 11,938.40 312,095.24 2.79% 500,000.00 0.00 500,000.00 0.00% 877,500.00 2g0,000.00 33,959.36 313,959.36 7,736.00 555,804.64 35.?8% 1,230,000.00 0.00 1,230,000.00 0.00% 625,000.00 0.00 625,000.00 0.00% 1,000,000.00 0.00 66,406.00 933,594.00 0.00% 6,373,428.0(I 315,504.98 668,325.82 983,830.80 425,503.54 4,964,093.66 15.44% CITY OF SEBASTIAN SCHEDULE OF INVESTMENTS STATE BOARD OF ADMINISTRATION AS OF DECEMBER 31, 2002 GENERAL FUND Local Option Gas Tax Fund Discretionary Sales Tax Fund Riverfront Redevelopment Fund Recreation Impact Fee Fund Stormwater Utility Fund Debt Service Fund General Capital Projects Fund Capital Improvements Fund Transportation Fund Golf Course Fund Golf Course Projects Fund Airport Fund Airport Projects Fund Cemetery Fund 41.61% 3.22% 2.05% 0.21% 4.12% 8.58% 1.63% 4.69% 13.80% 5.08% 3.82% 0.23% 1.90% 3.58% 5.49% 3,329,315.88 257 756.73 163 723.01 16 426.08 329694.80 686.258.41 130.812.97 375.226.87 1,104,437.76 406,731.68 305,823.95 18,019.47 152,089.77 286,293.51 439,320.72 Sub-total 100% 8,001,931.61 Golf Com'se Fund 100% 444,569.65 Paving Loan 100% 522,637.33 TOTAL 8,969,138.59 City of Sebastian, Florida Subject: Petition for Voluntary Annexation by Dr. Hadi Shalhoub for a .75 acre parcel of land. Agenda No. ~])~. 0 2 ~ Department Origin: .Growth Management Tracy E. Hass ~ Date Submitted: January 15, 2003 For Agenda of: January 22, 2003 Exhibits: Ordinance No. O-03-01, letter of request, location map, survey and Chapter 171.044 F.S. EXPENDITURE AMOUNT BUDGETED: i APPROPRIATION REQUI2R_ED: None REQUIRED: None None SUMMARY Dr. Hadi Shalhoub recently submitted a letter of request concerning potential annexation of lot 18, Jeans Unit, Indian River Twin Estates, which is located at 7465 132nd Street. Physically, the property is located to the east of U.S. 1 across from the St. Sebastian Catholic Church, immediately north of the Sebastian Heart Center. On February 21, 2002, Dr. Shalhoub obtained site plan approval for a 1,925 SF medical facility for lot 19 located immediately east of the subject property. The propen'~ is very long and narrow and triangular in shape. Due to lot characteristics, Dr. Shalhoub was very limited in designing his proposed medical center. Realizing this, he decided to buy lot 18, which he now desires to annex to provide ample area for a second medical building, along with associated parking, and other required site improvements. Adding lot 18 will provide Dr. Shalhoub with the ability to design a more efficient, and logical site plan. RECOMMENDED ACTION Move to pass Ordinance No. 03-01 on first reading, and schedule a public heating for February 12, 2003. ORDINANCE NO. 0-03-01 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR THE VOLUNTARY ANNEXATION OF 0.75 ACRES, MORE OR LESS, BEING LOT 18 JEANS UNIT INDIAN RIVER TWIN ESTATES; PROVIDING FOR INTERIM LAND USE AND ZONING CLASSIFICATION; PROVIDING FOR CONFLICT; PROVIDING FOR AN EFFECTIVE DATE. WI~REAS, the owner of the parcel of property described herein has petitioned the City for voluntary annexation of said land and due public notice of this action has been given; and WltEREAS, the City Council finds and determines that the land proposed to be annexed is contiguous to the City, will not result in the creation of any enclaves, and constitutes a reasonably compact addition to the incorporated territory of the City; and WltEREAS, the City Council of the City of Sebastian, Florida, finds and determines that the annexation of said parcel is in the best interest of the City; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. PROPERTY. The following described property now lying and being in an unincorporated area of Indian River County, Florida, is hereby annexed into the City of Sebastian, Florida, and the boundary lines of said City are hereby redefined to include said real property: Lot 18, Jeans Unit, Indian River Twin Estates as recorded in Plat Book 8, Page 31 of the Public Records of Indian River County, Florida. Containing 0.75 acres more or less; As depicted on the attached map. Section 2. INITIAL LAND USE AND ZONING CLASSIFICATION. The interim land use and zoning classifications for this property shall be consistent with the provisions of state law. Section $. FILING. A certified copy of this ordinance shall be filed with the Clerk of the Circuit Court as well as the Chairman of the County Commission of Indian River County, Florida, and with the Florida Department of State within seven days of adoption. Section 4. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 5. EFFECTIVE DATE. Following its adoption, this Ordinance shall become effective upon receipt by the Secretary of State. The foregoing Ordinance was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Walter Barnes Vice-Mayor James Hill Councilmember Joe Barczyk Councilmember Edward J. Majcher, Jr. Councilmember Ray Coniglio The Mayor thereupon declared this Ordinance duly passed and adopted this 12th day of February, 2003. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Mayor Walter Barnes Sally A. Maio, CMC City Clerk Approved as to form and legality for reliance by the City of Sebastian: Rich Stringer, City Attorney MA T A. D.O. Sws J~e12,2~2 Tracy Hass Director of Growth Management City of Sebasfan 1225 Main Street Seba~ian, Florida 32958 Dear Mr. Hass: This letter is a request for an annexation of Lot 18, Jeans Unit Indian River Twin Estates as r. ecorded in Plat Book 8Lpage 31 of public record of Indian River County, Florida which address is 7465 132~ Street, Sebastian, Florida 32958. As you know, I own the adjacent property in town of Wanregan part of Lot 19E on US 1 (legal description TN 30382100001000000019.0). The above Lot 18 is zoned in county as mobile home residential. I am requesting an anaexation of this lot to my other lot on US 1 and changing the zoning to commercial as I have discussed with you. As you know Lot 18 is surrounded from three directions by commercial properties. I appreciate your help with this matter. Hadi A. Shalhoub, D.O. Attacl~nent: Lot 18 Survey 0000 0000 00001 DO00 )000?3) 0000 89 (64) 00001 0000 oo0o? 33.0 3 1E38E DO00 T~N o~, WAU EG AN U.S. NO. P.E~. 01~,oI?B STREET PLAC~ O000B 0200 00001.0 2O 1.3 00006 0170 00003.0 17 / ! / / / / / / ©© I © City of Sebastian Development Order Application Permit Application No. Applicant (If not owner, written authorization (notarized) from owner is required) Address: t~[(~ ~.~l~f'~ ~1~0~ ~i, LIE Phone Number: (-~-~,) ~ ~ - ~.~..~Ot~' FAX Numben ( ) E-Mail: Owner (if different from applicant) Name: Address: Phone Number:. ( ) FAX Number:. ( ) E-Mail: IType of permit or action requested: _.. -- - ; ..... PLEASE COMPLETE ONLY THOSE SECTIONS WHICH ARE NECESSARY FOR THE PERMIT OR ACTION THAT YOU ARE RE,;UESTING. COPIES OF ALL MAPS, SURVEYS, DRAWINGS, ETC. SHALL BE A~'ACHED AND 81/2" BY 11" COPIES OF ANY ATTACHMENTS SHALL BE INCLUDED. ATTACH THE APPROPRIATE SUPPLEMETAL INFORMATION FORM. B. Site Information Addre~: Lot: Iq Block: Unit: Sul~ivisi°n: ~.T~,~& Indian River Coun~ Pa~l ~: Zoning Ola~ifl~tion: Future Land Use: ~i~ing Use: ~.:p~p0s~ Use: C. Description of proposed activity and purpose of the requested permit or action (attach extra sheets if DATE RECEIVED: [2_./ / FEE PAID: $ ~-~. O~. OO RECEIVED BY: _~i~~--- Pa~e f ~ 3 ~velopment AppticaEon F~le Name: D~ Form CD-200~ Approved: 08/27/97 Revision: ermit Application No. ID. Project Personnel: Agent: Name: Phone Number: (~'1) ~"')~ - ~)[~ b~ FAX Number: ( E-Mail: Attorney: Name: Address Phone Number. ( ) FAX Number:. ( ) E-Marl: Engineer: Name: Address Phone Number: ( ) FAX Number; ( ) E-Mail: Surveyor: Name: Address Phone Numben( ) FAX Number:. ( ) E-Mail: AM ~E ~L REPRESENTATIVE OF THE OWNER OF THE PROPER~ OESCRIgED WHICH iS THE SU~ECT ~ER DE THIS AP~A~ON, AND THAT ALL ~E INFORMA~ON, ~PS, OATA AND/OR S~CHES PROVIDED tN THIS APPLJCATION ARE S~~'~ ' -~ - - ~ DA~ WHO IS PERSONA~Y ~O~ ME OR PRODUCED AS IDENTIFICATION, THIS ~' ' DAY OF COMMISSION NOJ~P[~ON '~ CD. 200~ roved: 08/27/97 Page 2 of 3 DeYeiopment Application" Revision: File Name: Doa ermit Application Ne. The following is required for all comprehensive plan amendments, zoning amendment (including rezoning), site plans, conditional use permits, special use permits, variances, exceptions, and appeals. ]/VVE, THE OWNER(S) THE LEGAL REPRESENTATIVE OF THE OWNER OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT OF THIS APPLICATION, HEREBY AUTHOR~.E EACH AND EVERY MEMBER OF THE BOARD/COMMISSION OF THE CITY OF SEBASTIAN (THE "BGARD"~'COMMISSION~) TO PHYSICALLY ENTER UPON THE PROPERTY AND VIEW THE PROPERTY IN CONNECTION WITH MY/OUR PENDING APPLICATION, I.A/VE HEREBY WAIVE ANY OBJECT]ON OR DEFENSE I/~VE MAY HAVE, DUE TO THE QUASI-JUDICIAL NATURE OF THE PROCEEDINGS; RESULTING FROM ANY BOARD/COMMISSION MEMBER ENTERING OR VIEWING THE PROPERTY, INCLUDING ANY CLAIM or ASSERTION THAT MY/OUR PROCEDURAL Or SUBSTANTIVE DUE PROCESS RIGHTS UNDER THE FLORIDA CONST~T]JTION OR THE UNITED STATES CONST'ITUT]ON WERE VIOLATED BY SUCH ENTERING OR VIE'WING, THIS WAIVER AND CONSENT IS BEING SIGNED BY ME/US VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPLIED, OR PROMISES MADE, BY ANY EMPLOYEE, AGENT, CONTRACTOR OR OFFICIAL OF THE CITY OF SEBASTIAN. SiGNA~TURE ~ ~,.~ - ' - DATE Swom to and subscdbed before me by /. ~. ~U'Sh~h0~ who is pemonally known ~me or prod~d ~L p( ~ -~¢[-~- (aG~,-O ~ identifl~tion, this ~ day of ~ , 1~ Printed Name of Nota~ ~-~ ~ ~ Commi~Jon No./~pimtion ' ' ~ ~ ~ Seal: Fon"n CD-200~ Approved: 08/27/97 PaEe 3 of 3 Development Application Revision: File Name: Doa 3IS['044 Voluntary annexation. Page 1 171.044 Voluntary annexation. TITLE Xll MUNICIPALITIES CHAPTER I71 MUNICIPAL ANNEXATION OR CONTRACTION (1) The owner or owners of real property in an unincorporated area of a county which is contiguous to a municipality and reasonably compact may petition the governing body of said municipality that said property be annexed to the municipality. (2) Upon determination by the governing body of the municipality that the petition bears the signatures of all owners of property in the area proposed to be annexed, the governing body may, at any regular meeting, adopt a nonemergency ordinance to annex said property and redefine the boundary lines of the municipality to include said property. Said ordinance shall be passed after notice of the annexation has been published at least once each week for 2 consecutive weeks in some newspaper in such city or town or, if no newspaper is published in said city or town, then in a newspaper published in the same county; and if no newspaper is published in said county, then'at least three printed copies of said notice shall be posted for 4 consecutive weeks at some conspicuous place in said city or town. The notice shall give the ordinance number and a brief, general description of the area proposed to be annexed. The description shall include a map clearly showing the area and a statement that the complete legal description by metes and bounds and the ordinance can be obtained from the office of the city clerk. (3) An ordinance adopted under this section shall be filed with the clerk of the circuit court and the chief administrative officer of the county in which the municipality is located and with the Department of State within 7 days after the adoption of such ordinance. The ordinance must include a map which clearly shows the annexed area and a complete legal description of that area by metes and bounds. (4.) The method of annexation provided by this section shall be supplemental to any other procedure provided by general or special law, except that this section shall not apply to municipalities in counties with charters which provide for an exclusive method of municipal annexation. (5) Land shall not be annexed through voluntary annexation when such annexation results in the creation of enclaves. (6) Upon publishing or posting the ordinance notice required under subsection (2), the governing body of the municipality must provide a copy of the notice, via certified mail, to the board of the county commissioners of the county wherein the municipality is located. The notice provision provided in this subsection shall not be the basis of any cause of action challenging the annexation. History.-s. 1, ch. 74-190; ss. 4, 5, ch. 75-297; s. 3, ch. 76-176; s. 2, ch. 86.113; s. i, ch. 90-171; s. 16, ch. 90-279; s. 16, ch. 98-176. City of Sebastian, Florida AGENDA TRANSMITTAL Agenda No. ~ Subject: 0-03-02 November elections Date Submitted: 1/16/03 For Agenda of: 1/22/03 SUMMARY: Pursuant to state law, a city may emend its Charter to change the date of elections via ordinance without a referendum. The proposed ordinance, prepared under Council direction, accomplishes the change of elections from March to November. RECOMMENDED ACTION: At Council's discretion - Pass O-03-02 on first reading and schedule public heating for February 26, 2003. AUTHORIZED PLACEMENT ON AGENDA BY CITY MANAG . ORDINANCE NO. 0-03-02 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CITY CHARTER TO PROVIDE FOR NOVEMBER ELECTIONS OF COUNCIL; PROVIDING FOR TRANSITION; PROVIDING FOR CONFLICTS AND EFFECTIVE DATE. WHEREAS, the City's Charter Review Committee of 1999 recommended that City elections be moved to coincide with the general elections in November; and WHEREAS, the Council and the Committee agreed that the historic higher mm-outs in the general elections would encourage greater citizen participation in their municipal government; and WHEREAS, the Supervisor of Election advised that technical capacity limitations with the voting mechanism would prevent her office from committing to managing November elections on the City's behalf; and WH2EREAS, the Supervisor stated that planned upgrades to the balloting system would alleviate this concern; and WHEREAS, said upgrades have been put in place; and WHEREAS, Florida Statutes provides that cities may amend their charters to change the date of municipal elections by ordinance without the need for a referendum; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, as follows: Section 1. That the Charter of the City of Sebastian, Florida, section 2.03(a), is hereby amended to read as follows: Sec. 2.03 Election. (a) The office of mayor, whose term expires in March 1994, shall be filled upon such expiration as provided in section 2.06 of this Charter. Thereafter, there shall be held a general election of two (2) council members on the ..... .~ r~..~.~.. :--~.._~--:..~ first Tues~laV after the first Monday in November of eaeh e;v,tn-numbered year and of three (3) council members in each odd- numbered year. Section 2. That the Charter of the City of Sebastian, Florida, section 2.06, is hereby amended to read as follows: Sec. 2.03 Election. (a) Mayor - Selection and term .............. o ....... a g~a~ter the seating of any newly-elected council members, at the f~rst scheduled city council city council shall, as the first order of business, elect a mayor from among its members. The incumbent mayor or in his or her absence... Vice-mayor - Selection and term. ~ :'.:~zz:,::z':.: :z '~z :::zn~_ T::zz~:.y -'x ~.~_zrzl:, Immediately followin~ election of the mayor, the new city council shall elect a mayor from among its members. The term of the vice-mayor... Section 3. TRANSITION TERM. The terms of those council members elected to two year terms in March 2002 shall be extended until the seating of newly-elected council members following the November 2004 elections. Section 4. CONFLICT. All Charter provisions, ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 5. EFFECTIVE DATE. This ordinance shall take effect on April 1, 2003. The foregoing Ordinance was moved for adoption by Councilmember . The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Walter Barnes Vice-Mayor James Hill Councilmember Joe Barczyk Councilmember Edward J. Majcher, Jr. Councilmember Ray Coniglio The Mayor thereupon declared this Ordinance duly passed and adopted this 26th day of February, 2003. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Mayor Waiter Barnes Saily A. Maio, CMC City Clerk Approved as to form and legaiity for reliance by the City of Sebastian only: Rich Stringer, City Attorney