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Home My WebLink About02262003CITYOF BASTI ._AN HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, FEBRUARY 26, 2003 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MA Y BE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAiN STREET, SEBASTIAN, FLORIDA Individuals will address the City Council wi~h respect to agenda items immediately before deliberation of the item by lhe City Council- limit of ten minutes per speaker (R-99-21) 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. INVOCATION - Rev. Ellie Lea, First Presbyterian Church 4. ROLL CALL 5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a majority vote of City Council members (R.99.21) 6. PROCLAMATIONS~ ANNOUNCEMENTS 03.034 A. Recognizing the Centennial of the Pelican Island National Wildlife Refuge 7. PRESENTATIONS A. Certificate of Appreciation to Gene Rauth for Planning & Zoning Service B. Certificate of Appreciation to Alan Schofield for Code Enforcement C. Certificate of Appreciation to Ed White for Construction Board D. Presentation by Representatives from Comcast Cable Corporation E. Well Monitoring Presentation by City Engineer David Fisher 1-14 03.032 15-16 03.034 17-18 03.034 19-20 03.043 21-22 03.044 23-26 03.025 27-34 03.045 35-36 03.046 37-50 03.047 51-52 8. CONSENT AGENDA Afl items on the consent agenda ara considerad routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. A. Approval of Minutes - 2/26/03 Regular Meeting Approve the City Manager Travel to Florida City and County Management Association 57t~ Annual Conference in Daytona Beach, Florida on May 14-17, 2003 (City Manager Transmittal 2/19/03) Authorize the Sales of Beer and Wine at Riverview Park for Ado Guthrie Concert and Fireworks Show on Friday, March 14th , 2003 from 5:00 p.m. until 11:00 p.m. in Designated Area of Riverview Park for Pelican Island Centennial Celebration (Public Works Transmittal 2/19/03, Letter) Authorize the Closing of the Yacht Club Boat Ramp on Thursday, March 13, 2003 at 8:00 p.m. Until Sunday, March 16, 2003 at 8:00 p.m. for Pelican Island Centennial Celebration (Public Works Transmittal 2/19/03) Authorize an Entrance Fee for the Spring Fling Dance Hosted by the City of Sebastian's Team to Benefit the American Cancer Society on March 28~, 2003 from 6-9 p.m. (City Clerk's Office 2/19/03) Authorize the Transfer of Ownership of Aerotrace, Inc. Airport Lease (Airport Transmittal 2/19/03, Letter, Consent) Authorize Change Order #2 to Camp, Dresser & McKee Contract in the Amount of $39,440 and Appropriate Funds in the Amount of $25,856.00 (Engineering Transmittal 2/20/03, Proposal, Change Order) Award Contract with Summerlin's Seven Seas for Pedestrian Bridge and Finger Pier for Schumann Lake in the Amount of $31,000 (Engineering Transmittal 2/19/03, Bid Tab) Waive Formal Bidding Procedures and Authorize the Purchase of New Holland EC-15 Mini-Excavator from Florida Tractor & Equipment for $19,310 less $1,800 Rental Allowance off GSA Contract and Appropriate $17,510 from Discretionary Sales Tax Un-Appropriated Funds (Engineering Transmittal 2/19/03, Quotes, Brochure) Authorize Payment Estimate # 12 to Asphalt Recycling and Appropriate $21,069.34 to Close Project for Total Expenditure of $55,460.52 (Engineering 2/11/03, Contractor Request) 2 03.048 53-56 03.049 57-58 03.050 59-60 03.009 61-64 = 03.039 65-86 10. 11. 03.051 87-98 Authorize Change Order #1 for Restroom Repairs by Flinn Construction in the Amount of $3,096.00 (Public Works Transmittal 2/10/03, Change Order, Exhibit A) Award Contract for Construction of Baseball Fields at Sebastian Elementary and Pelican Island Elementary to T.D.I. International of Stuart, Florida In Total Amount of $113,998.00 (Public Works Transmittal 2/19/03, Bid Tab) Award Contract to Florida Door Control, Inc. in the Amount of $7,588.00 to Furnish and Install an Automated Access Control System, and Authorize Staff to Execute an Agreement for Same (GSA Transmittal 2/20/03, Tab) Authorize Change Order for Additional Software and Services from I.M.C. For Records Management and Computer Aided Dispatch Software in The Amount of $6,700.00 (PD Transmittal 2/19/03, Appendix I & Appendix II) COMMITTEE REPORTS/RECOMMENDATIONS A. Code Enforcement Board I. Interview Unless Waived and Appoint Regular Member Position Which Will Expire 3/1/2006 (City Clerk Transmittal 2/19/03, Applications, Ad, Board Member List) Interview Unless Waived and Appoint Businessman Position Which Will Expire 3/1/2006 (City Clerk Transmittal 2/19/03, Applications, Ad, Board Member List) PUBLIC HEARING - none INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign-up required - limit of 10 minutes each speaker 12. OLD BUSINESS - none 13. NEW BUSINESS Authorize the J & S Aviation Buyout Agreement in the Amount of $85,000 (Airport Transmittal 2/19/03, Agreement) 03.052 99-102 Resolution No. R-03-07 Establishing an Agreement to Loan the Riverfront Redevelopment District $108,000 for the Purpose of Funding a Redevelopment Plan (GMD Transmittal 2t20/03, R-03-07) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, ESTABLISHING AN AGREEMENT TO LOAN THE RIVERFRONT REDEVELOPMENT DISTRICT $108,000 FOR THE PURPOSE OF FUNDING A REDEVELOPMENT PLAN; ESTABLISH A USE OF FUNDS; ESTABLISH A RATE OF INTEREST; ESTABLISHING A TERM; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 03.053 103-108 Authorize the Agreement with Iler Planning Group for Implementation of Phase II of the CRA District Expansion Plan (GMD Transmittal 2/20/03, Scope) 03.054 109-110 Award and Authorize the RFQ/Contract to Suffolk Construction Company Inc. from West Palm Beach, Florida in the Amount of $35,953.00 and Move to Appropriate Same to Fund the Project (GSA Transmittal 2/10/03, Request for Qualifications) 14. CITY ATTORNEY MATTERS 15. CITY MANAGER MATTERS 16. CITY CLERK MATTERS 17. CITY COUNCIL MATTERS A. Mr. Coniglio B. Mayor Barnes C. Mr. Hill D. Mr. Majcher E. Mr. Barczyk 19. ADJOURN (A~lrneetingssha~~adj~urnat1~:3~pmun~essextendedf~rup~~~neha~fh~urbyamaj~dtyv~te~f~ity council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. Regular City Council Meetings are Scheduled for Live Broadcast on A T & T Broadband Channel 25 ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MA TTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE. WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL iS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 A T LEAST 48 HOURS IN ADVANCE OF THIS MEETING. 4 Upcoming Meetings: March 12, 2003-7:00 p.m.- Regular Council March 17, 2003- Special Election Meeting March 26, 2003 - 7:00 p.m. - Regular Council Ap~fl 9. 2003 - 7:00 p.m. - Regular Council Ap~f123, 2003 - 7:00 p.m. - Regular Council May 14, 2003- 7:00 p.m. - Regular Council May 28, 2003 - 7:00 p.m. - Regular Council June 11, 2003- 7:00 p.m. - Regular Council June 25, 2003- 7:00p. m. - Regular Council July 9, 2003 - 7:00 p,m. - Regular Council July 23, 2003 - 7:00 p.m. - Regular Council CIT~ ~F HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, FEBRUARY 12, 2003 CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2. 3. 4. The Mayor called the Regular Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. The invocation was given by Rev. Allen Yarbrough, First Baptist Church ROLL CALL City Council Present: Mayor Walter Barnes Mr. Joe Barczyk Mr. Edward J. Majcher, Jr. Mr. Ray Coniglio City Council Absent Vice-Mayor James Hill (excused) Staff Present: City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams City Engineer, David Fisher Human Resources Director, Jim Sexton Public Works Director, Terry Hill Finance Director, Mark Mason General Services Administrator, Paul Wagner Police Lieutenant, Bob Lockhart Regular City Council Meeting February 12, 2003 Page Two AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a majority vote of City Council Members (R-99-21) Mayor Barnes requested the following additions: · Shriners Proclamation as Presentation A · Resolution No. R-03- support for funding beach renourishment for consideration to add to the agenda by vote of the Council. The City Attorney noted that Consent Agenda Resolution Coolidge is changed to "south". 6. PROCLAMATIONS~ANNOUNCEMENTS None. 7. PRESENTATIONS Mayor Barnes read the Amara Shriners proclamation that was added to the agenda, cited their good works as discussed at yesterday's county commission meeting, and asked that the proclamation be mailed to them. A. Employee of the 4~h Quarter Mayor Barnes recognized Golf Course employee, Joy Green, as Employee of the Quarter and presented her with a plaque and savings bond. 03.001 Request from Pelican Island Elementary School Eco-Troop (City Manaqer Transmittal 1/21/03, Synopsis, Excerpt, Articles, Newsletter, Letter, Web Info) In the absence of members of Eco-Treop, Mayor Barnes explained the accomplishments of the children to the audience. C. Accept Indian River County School Board Golden Apple Award Mayor Bames presented the Golden Apple Award that was presented to the City at a recent School Board meeting. Regular City Council Meeting February 12, 2003 Page Three 03.030 d. 39-40 Deborah Bradley, CPA, Hoyman & Dobson & Co. Comprehensive Annual Financial Report for the Fiscal Year Ending September 30, 2002 (Finance Transmittal 2/6/03, Report under separate cover) Deborah Bradley presented the annual financial report for the fiscal year ending September 30, 2002. 03.031 E. 41-~ Presentation by Representatives from TRIAD Housin,q The City Manager introduced David Schultz of TRIAD Housing, who introduced partners David Reich and Steve Moler, and made a presentation relative to a proposed housing development on Louisiana Avenue known as Pelican Isles and intended to be financed with an allocation of Iow income housing tax credits issued by the Florida Housing Finance Corporation. A conceptual site plan and amhitectural rendering were presented for the proposed 152 two story units, clubhouse, and recreational area. He said he was not asking for a fee waiver, but instead that the recreation impact fee be deferred for a period of time. Mr. Schultz, Mr. Reich and Mr. Moler responded to several questions from Council relative to senior housing, the project's relationship to Section 8 housing, income qualifications, and traffic concerns. The City Manager said he would come back to the next meeting with a formal recommendation from staff. 8. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. The Mayor stated, for the record, that item C Council travel should be amended to provide for Mr. Barczyk's travel to conclude on March 12, 2003. A. Approval of Minutes - 1/22/03 Regular Meeting Regular City Council Meeting February 12, 2003 Page Four 03.026 B. 8~ Resolution No. R-03-05 - Designating "No Parking" Zone on Hc.-th South Side of Coolidge Street (City Manager Transmittal 2/6/03, R-03-05) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ESTABLISHING A "NO PARKING" ZONE ON THE ~ SOUTH SIDE OF COOLIDGE STREET IN ACCORDANCE WITH SECTION 98-38 OF THE CODE OF ORDINANCES; PROVIDING FOR EFFECTIVE DATE. 03.023 C. 91-96 Authorize Councilmen Barczyk & Coniglio Travel to National League of Cities Conference in Washington DC from Mamh 6-11,2003 (City Clerk Transmittal 1/31/03, Info) 03.032 D. 9~98 Authorize City Manager Travel to NFBPA Forum 2003 to be Presentation Speaker, April 26-30, 2003 in Ft. Lauderdale (City Manager Transmittal 1/28/03) 03.033 E. g9-100 Supplemental Active Military Leave Benefit (HR Transmittal 1/24/03) 03.034 F. 101-102 Authorize Road Closures for Pelican Island Centennial Celebration From Noon, Mamh 13 Until Ending Mamh 16, 2003- Specifically Indian River Drive From Coolidge Street South to City Limit; Sebastian Blvd. From Just Past Hess Station Entrance to Indian River Drive; Harrison Street From Just Past Dry Cleaners Entrance East to Indian River Drive (Public Works Transmittal 2/3/03) 03.035 G. 103-104 Authorize the Sebastian River Ministerial Association to Have Easter Sunrise Service at Riverview Park on Sunday, April 20, 2003 from 6:00 am to 8:00 am (Public Works Transmittal 1/29/03, Letter) 03.036 H. 105-106 Waive Bidding Requirements and Award Regan Masonry "Form, Pour, And Finish" Concrete Work at $1.60 Per Square Foot until Current Contract Expires (Engineering Transmittal 2/3/03) 03.037 I. 107-114 Waive Bidding Requirements and Authorize Purchase of Burke Model #2000-934 Advanced Fitness Cluster from Contract Connections of Pembroke Pines for Installation at Hardee Park for $10,436.75, Pricing Is from Palm Beach County Bid #02-053/MM (Public Works Transmittal 2/3/03, Proposal, Palm Beach Bid Re-Cap) Regular City Council Meeting February 12, 2003 Page Five The City Attorney read Resolution No. R-03-05 by title. MOTION by Barczyk/Coniglio "Move to Approve consent agenda items A-I with the corrections to B and C." ROLL CALL: Mayor Barnes - aye Mr. Hill - absent Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - aye Roll Call carried 4-0 9. COMMITTEE REPORTS/RECOMMENDATIONS 03.038 115-150 A. Planninq and Zoninq Commission Interview, Unless Waived and Appoint Regular Member Position to Unexpired Term (City Clerk Transmittal 2/6/03, Applications, Ad, Members) City Council interviewed Mr. AIIocco, Mr. Blessing, Mr. Lantz, and Ms. Schofield. Mr. Carroll was not present. Ms. Krueger was not able to be present. Mr. Marshall had withdrawn his application. MOTION by Coniglio/Barczyk "I'd like to make a motion that we appoint Mr. Andrew AIIocco." ROLL CALL: Mr. Hill - absent Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - aye Mayor Barnes - aye Roll Call carried 4-0 Regular City Council Meeting February 12, 2003 Page Six Mr. AIIocco was the alternate so Mayor Barnes initiated a motion to fill that position. MOTION by Barnes/Coniglio "1 make a motion to appoint Mr. Carroll who had a very extensive resume, so I make a motion to appoint Mr. Carroll." ROLL CALL: Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - aye Mayor Barnes - aye Mr. Hill - absent Roll Call carried 4-0 03.039 151-156 Code Enforcement Board Interview, Unless Waived and Appoint a Subcontractor Position - As Far As Practical to Expired Term (City Clerk Transmittal 2/6/03, Application, Ad, Members) There was consensus to add Ed Seeley's application for consideration. City Council interviewed Edward Seeley and Mrs. Schofield. MOTION by Barczyk/Coniglio "1 move to appoint Mr. Seeley for a permanent position on the board." ROLL CALL: Mr. Majcher - aye Mayor Barnes - aye Mr. Hill - absent Mr. Barczyk - aye Mr. Coniglio - aye Roll Call carried 4-0 MOTION by Coniglio/Barczyk "1'11 appoint Eva Schofield." Regular City Council Meeting February 12, 2003 Page Seven ROLL CALL: Mayor Barnes - aye Mr, Hill - absent Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - aye Roll Call carried 4-0 10. PUBLIC HEARING 03.028 157-168 Second Readinq and Public Hearinq for O-03-01 Petition for Voluntary Annexation by Dr. Hadi Shaloub for a .75 Acre Parcel of Land (GMD Transmittal 2/6/03, O-03-01, Letter, Map, Survey,F.S. 171.044) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR THE VOLUNTARY ANNEXATION OF 0.75 ACRES, MORE OR LESS, BEING LOT 18 JEANS UNIT INDIAN RIVER TWIN ESTATES; PROVIDING FOR INTERIM LAND USE AND ZONING CLASSIFICATION; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. The City Attorney read the ordinance by title and the Mayor opened the Public hearing at 8:03 p.m. Baxter Coston inquired about ingress and egress and was informed that access was a county issue. Mayor Barnes closed the hearing 8:07 p.m. MOTION by Coniglio/Majcher "1 move to adopt Ordinance No. O-03-01 ." ROLL CALL: Mr. Hill - absent Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - aye Mayor Barnes - aye Roll Call carried 4-0 Regular City Council Meeting February 12, 2003 Page Eight 11. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not othen, vise on the agenda - sign-up required- limit of 10 minutes each speaker Ruth Sullivan, Indian River Drive, Sebastian, requested that a financial report be conducted prior to including the CR512 triangle area into the current redevelopment district in the riverfront. The City Manager said funding did not come in until the year 2000. He said there is merit to including the new property but it is still under study. He further noted that City Council acts as the Community Redevelopment Agency as allowed by Florida Statutes. Mayor Barnes called recess at 8:17 p.m. and reconvened the meeting at 8:30 p.m. All members were present. 12. OLD BUSINESS 13. NEW BUSINESS City Council members, by unanimous voice vote, decided not to add a proposed beach renourishment support resolution to the agenda. 03.040 169-184 Waive Biddinq Requirements and Approve $15,000.00 to Melrose Pyrotechnics to Produce a Fireworks Show for Pelican Island Centennial Celebration on March 14, 2003 (Public Works Transmittal 2/3/03, Proposal) MOTION by Majcher/Barczyk "Move to waive the competitive bidding procedures and approve $15,000.00 for Melrose Pyrotechnics to produce a fireworks show for the Pelican Island Centennial Celebration on Friday, Mamh 14, 2003." ROLL CALL: Mr. Barczyk - aye Mr. Coniglio - aye Mr. Majcher - aye Mayor Barnes - aye Mr. Hill - absent Roll Call carried 4-0 Regular City Council Meeting February 12, 2003 Page Nine 03.041 185-186 Authorize the Final Preparation of a Contract for the City of Sebastian for Residential and Commemial Solid Waste Collection Exclusive Franchise Aqreement with Waste Manaqement, Inc. (GSA Transmittal 2/6/03, Matrix) The City Manager briefly explained the extensive RFQ process that was undertaken; resulting in receipt of five responses and finally resulting in a short list of the top two firms, Treasure Coast Refuse and Waste Management. He discussed the negotiation process with the two firms and the final decision to recommend Waste Management which, he stated, could offer the best service to the City. George Geletko, Waste Management, introduced Ken McCIoskey, who submitted a packet of information for each Council member, and presented his company's commitment to the City of Sebastian (see presentation handout attached) He responded to questions from Council relative to storage of vehicles, involvement in Keep Indian River Beautiful, said there would be two trash and one yard waste pickups per week, a holiday schedule would be worked out, and said his supervisor's office is in Vero Beach and eight customer service agents are in Melbourne. Sal Neglia said scare tactics are being used to get people to vote for mandatory trash pickup, and urged Council to keep Capital Sanitation. Ron Rigby, Executive Vice-President, Capital Sanitation, justified the service problems his company had encountered over the years, citing a questionnaire he provided to his customers which, he said, puts Capital in the 90th percentile. The City Manager said this process was not a bid process, but a request for proposals, staff is not recommending a ten year franchise but a five year proposal, this proposal includes commercial collection which will come in lower than other proposals. Ron Rigby responded to the City Manager's comments. Dean Mosely, said it seemed that the process used made it very hard for a small business to respond, and it was not a fair playing field for the present collection company. Regular City Council Meeting February 12, 2003 Page Ten Keith Miller, 961 Riviera Avenue, Sebastian, spoke in favor of Capital and that it doesn't matter what time they pick up or how they pick up. Baxter Coston, Sebastian, asked why the City had not heard from Waste Management before this. Ruth Sullivan said it concerns her that the sealed bid process was not used and said the Iow bid should be chosen. Ben Hessens, Academy Terrace, Sebastian, said the community was built on small businesses and Capital Sanitation should be selected. Glen Rohmer, Sebastian, said all businesses get complaints and when you deal with the public you get complaints. He said if Council agrees to stay with Capital, Sebastian Gym and Fitness will donate $20,000 for a new truck. He gave Mayor Barnes a list of 48 names of people who wish to keep Capital. Nathan McCollum said he hopes any contract will state that the company is not allowed to do any political advertising for mandatory pick-up. In response to Mr. Coniglio, the City Attorney said when doing a franchise you don't bid it, but are loaning some of your sovereign powers to a company. In delegating your governmental powers, you are looking at service and experience. He said there is an Attorney General opinion that the city is under no obligation to go through any specific purchasing process because in effect, the city is giving something. Dean Mosely, said he was a town attorney and that most towns in Florida do use a bidding process. MOTION by Coniglio/Majcher "My phone rings a lot, with that in mind, I would move to authorize final preparation of a contract for the City of Sebastian residential and commercial solid waste collection exclusive franchise agreement with Waste Management, Inc., as stated in the above summary without any exceptions to the words how they decide to advertise their product as we would not stop anyone else advertising for or against any product." 03.042 187-188 Regular City Council Meeting February 12, 2003 Page Eleven ROLL CALL: Mr. Coniglio - aye Mr. Majcher - aye Mayor Barnes - aye Mr. Hill - absent Mr. Bamzyk - aye Roll Call carried 4-0 14. CITY ATTORNEY MATTERS Discussed the political sign question, noting that he will have to figure out regulatory structure and why you regulate them in people's properties. He suggested some proposed language to limit signs in contiguous properties owned by one party. He said there needs to be an right-of-way agreement worked out with the County. He said he will quickly restore a portion of the noise ordinance relative to hours of operations but there are other areas of those regulations which will need more review. 15. CITY MANAGER MATTERS A. Request from Code Enforcement Board Chairman It was the consensus of Council to authorize purchase of city polo shirts for Code Enforcement Board members. Mr. Barczyk did not vote. 16. CITY CLERK MATTERS Announced for the benefit of the public that there will be no candidate names on the March 11,2003 ballot due to the fact that only three candidates qualified for the three seats, congratulated Mr. Barczyk, Mr. Coniglio, and Nathan McCollum all of whom will be deemed to be automatically elected on March 11,2003. She noted however, that there will be a ballot question relative to solid waste collection and that there will be a republican primary for the late Howard Futch's 26~h District seat on March 11th and a special election on March 25th; and that due to the fact that the County has a ballot question, there will be no need for a city canvassing board. Regular City Council Meeting February 12, 2003 Page Twelve 17. CITY COUNCIL MATTERS A. Mr. Bamzyk None. B. Mr. Coni,qlio -Congratulated Finance Director on his audit, -Stated golf course in great shape. -Asked for city well report. The City Manager stated that would be presented in a couple of weeks. C. MayorBarnes -Asked about the FDOT striping on the east side of US 1. The City Manager stated an arrangement should be coming soon to make the striping more clear. -Stated he spoke to Supervisor of Elections Kay Clem regarding November municipal elections and that she was available to visit April 9~h which is after the ordinance is scheduled to be read the 2nd time. There was a consensus to discontinue with the ordinance. The City Attorney advised not to adopt the ordinance at the next reading. Mr. Coniglio announced Mayor Barnes was appointed Chairman of MPO today. D. Mr. Hill Absent. E. Mr. Maicher -Inquired on park amenities planned for the 300 acre conservation area. The City Manager stated the county is looking for a partnership but the City has not received any solid plans to review as of yet. He further stated that the county made the commitment without partnership requirements and they have 7 years to comply with the commitment. Regular City Council Meeting February 12, 2003 Page Thirteen 18. Being no further business, the Mayor adjourned the meeting at 10:00 Approved at the Regular City Council Meeting. Walter W. Barnes Mayor ATTEST: Sally A. Maio, CMC City Clerk CI~ 0F HOME OF PELICAN ISLAND 1225 MAIN STREET · SEBASTIAN, FLORIDA 32958 TELEPHONE: (561) 589-5330 o FAX (561) 589-5570 Subject: FCCMA 57th Annual Conference Agenda No. ~ / ~ Department Origin: City Manager r/ Date Submitted: 02/19~03 Terrence R. Moore For Agenda of: 02/26/03 Exhibits: EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION Education: $350.00 Education: $2,000 REQUIRED: Travel/Pier Diem: Travel/Pier Diem: $4,200 Approximately: $300.00 SUMMARY This year the Florida City and County Management Association will host its 57th Annual Conference beginning on May 14 - May 17, 2003., at the Adam's Mark Hotel in Daytona Beach, FL. The conference program depicts various keynote sessions focusing on connections to the community, citizen outreach, new colleagues - "mentoring", employees and new communities. It is my desire to attend the pre-conference seminar to be held on Wednesday, May 14t" and return that evening for the regularly scheduled City Council Meeting. On Thursday, May 15th' I will return to Daytona to attend the scheduled Conference until May 17th, RECOMMENDED ACTION Move to approve the City Manager to attend the Florida City and County Management Association 57t~ Annual Conference, in Daytona Beach, FL., on May 14 - May 17, 2003. 'An Equal Opportunity Employer" Celebrating Our 75th Anniversary City of Sebastian, Florida Subject: Beer and wine sales at Riverview Park for Ado Guthrie Concert and Fireworks show. Agenda No. Dept. Head: Finance: Procurement: A~pproved f/~r Submittal by: ~M~ ~ager Date Submitted: February 19, 2003 ~ /~/,~,/~ For Agenda of: February 26, 2003 Exhibits-:'l_etter from Chamber of Commerce EXPENDITURE REQUIRED: None BUDGET AVAILABLE: I APPROPRIATION REQUIRED: BackRround The Chamber of Commerce would like Council approval for beer and wine sales during the Arlo Guthrie concert and Fireworks show on Friday, March 14, 2003 from 5:00 PM until 11:00 PM. The Chamber would set up their beer and wine concession southwest of the large pavilion in Riverview Park. This would be the designated area f~F-beer and wine consumption. The Chamber will handle all licensing required to sell beer and wine at the event. SUMMARY Move to approve the Chamber of Commerce to conduct beer and wine sales from 5:00 PM until 11:00 PM on Friday, March 14, 2003 in the designated area of Riverview Park. CHAMBER OF COMMERCE February 1B, 2003 Terrence Moore, City Manager City of Sebastian 1225 M~in SL Sebastian, Florida 32958 Re: Pelican Island Centennial Celebration Regarding our conversation on the subject of beer and wine concessions at Riverview Park during the Centennial Celebration, this letter is to request permission for the .... . ~a d Chamber to have a Beer and wine concession beginning at 5.00pm on February 14 , an ending at 1 l:00pm the same evening. We have made arrangements for Yellow Dog Caf~ to caw a VIP tent for the Arlo G-uthrie concert and fireworks, and would like to be able to serve beer and wine for that event. We understand that there should be a designated area for this concession and that the Chamber would be responsible for licensing and other matters. We appreciate your consideration of this request Very truly yours, Beth L. Mi Executive Director 700 MAIN STREET [] SEBASTIAN, FL 32958'4199 PHONE: (772) 589-5969 [] FAX: (772) 589-5993 http: / / sebastian.fi.us/chamber e-mail to ~ srachamber(~$¢bastian.fl.us City of Sebastian, Florida Subject: Closing Yacht Club Boat Ramp for Pelican Island Centennial Celebration Agenda No. Dept. Head: Finance: Procurement: Date Submitted: February 19, 2003 For Agenda of.' February 26, 2003 Exhibits None EXPENDITURE BUDGET AVAILABLE: APPROPRIATION REQUIRED: None REQUIRED: Backqround City staff has met numerous times with representatives from the U.S. Fish and Wildlife Service regarding logistics for the Pelican Island Centennial Celebration. We have determined that it will be necessary to close the Yacht Club boat ramp during the event. The ramp will need to be closed from 11:00 AM on Thursday, March 13, 2003 until 8:00 PM Sunday, March 16, 2003. SUMMARY Move to approve closing the Yacht Club boat ramp from 11:00 AM Thursday, March 13, 2003 until 8:00 PM Sunday, March 16, 2003 for the Pelican Island Centennial Celebration. City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject: Relay for Life Cancer Benefit at Community Center March 2§th, 2003 Approved for Submittal by: City Manager Agenda No. 0~. 0~A Department Origin: City Clerk's Office. Date Submitted: 2/19/03 For Agenda of: 2/28/03 Exhibits: Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT The City of Sebastian has a team participating in the American Cancer Society "Relay for Life." The team is called the ACT -Alpha Eradicus Cancer from Animal House. The team is planning a Spring Fling Dance for ages 9-13 at the Community Center on March 28"~, 2003 from 6-9 p.m. In effort to raise money for the Cancer Society, the team plans to charge a $3.00 entrance fee for the dance. This must be approved by Council per code. RECOMMENDED ACTION Move to authorize an entrance fee for the Spring Fling Dance hosted by the City of Sebastian's team to benefit the American Cancer Society on March 28th, 2003 from 6-9 p.m. MUNICIPAL All PORT City of Sebastian, Florida Subject: Transfer of A~rmrt Lease for Aerotrace, Inc. Approved [or Submittal by: T~rr ' oore¢ anager Agenda No. 03,0 C~ q Department Origin: Airport Dept. Head: ~'"'~<------~",, Finance: ~~, General Services: Date Submitted: 2/19/03 For Agenda of: 02/26/2003 Exhibits: Letter from Aerotrace, Inc. and Consent to Assignment of Lease EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: $ n/a $ n/a REQUIRED: n/a SUMMARY On January 23, 2003, airpor~ staff received a letter from Brian Barry of Aerotrace, Inc. requesting that the City of Sebastian allow his two sons to take ownership of his lease agreement. As stated in the attached letter, he will be dissolving Aerotrace, Inc. and would his sons would like to assume the lease under their own, personal capacity. Based on the fact that his sons have been working on the premises for years and are familiar with the operation of both Aerotrace and Sebastian Municipal Airport, staff has no opposition to this change in ownership. RECOMMENDATION Move to approve "CONSENT TO ASSIGNMENT OF AIRPORT LEASE BETVVEEN CITY OF SEBASTIAN AND AEROTRACE DATED SEPTEMBER 27, 1995." AEROTRACE INC. 500 Airport Drive West Sebastian, FL 32958 Phone: (772) 581.0506 Phone/Fax: (772) 388.1177 ~.ma'~l: amibli~sn.enm Mr. Jason Milewski Airport Manager City of Sebastian 1225 Main Street Sebastian, FL 32958 January 23rd. 2003 Re: Addendum to existing lease. Dear Jason, As discussed, I will be retiring Bom this business m the near furore and wish to transfer the lease on 500 Airport Drive West, to my sons John E. Barry and Stephen J. Barry. They will be buying me out and operating there in their personal capacities. Would you please arrange to have an addend.urn to the lease, drawn up for signature as soon as possible. Very truly yom-s, CONSENT TO ASSIGNMENT OF AIRPORT LEASE BETWEEN CITY AND AEROTRACE DATED SEPTEMBER 27, 1995 THE CITY OF SEBASTIAN hereby consents to the assignment of that certain LEASE, made and entered into September 27, 1995, with AEROTRACE, INC., to Successor Tenants John E. Barry and Stephen J. Barry, as individuals, and hereby releases said AEROTRACE, INC., fi.om its further obligations under said Lease. DONE this day of February, 2003. ATTEST: CITY OF SEBASTIAN A Municipal Corporation Sally A Maio, CMC City Clerk By: Terrence R. Moore, City Manager Approved as to Form and Legality for Reliance by the City of Sebastian only: Rich Stringer, City Attorney i City of Sebastian, Florida Subject: Master Stormwater Management Plan (MSMP) Change Order #2 Agenda No. Departmen~ E,~13~ineering Dept. HearT. Finance: Procurement: ~l~~_.~ Date Submitted: 02~20/03 For Agenda of: 02/26/03 Exhibits: CDM Proposal and Change Order EXPENDITURE BUDGET AVAILABLE: APPROPRIATION REQUIRED: $13,584.00 REQUIRED: $25,856.00 $39,440.00 SUMMARY The City of Sebastian has requested that Camp Dresser & McKee Inc. develop an addendum to the existing Stormwater Master Plan (SWMP) contract. The final report was delivered to the City and the St. Johns River Water Management District (SJRWMD) in January 2003. As a follow-up to the report, the City requested an addendum to the existing contract to allow the consultant to complete three additional tasks: 1) Respond to SJRWMD's comments to the SWMP, 2) provide training to City staff concerning the use and interpretation of model input data and results and 3) provide additional guidance concerning the replacement of front yard swales with a Miami curb system. There will also be a task included for meetings with City staff. RECOMMENDED ACTION Move to approve Change Order # 2 for Camp Dresser & McKee in the amount of $39,440 and appropriate funds in the amount of $25,856.00. ADDENDUM NO. 2 TO EXHIBIT A OF AGREEMENT BETWEEN CITY OF SEBASTIAN and CAMP DRESSER & McKEE INC. for PROFESSIONAL CONSULTING SERVICES This is an AGREEMENT made as of February __3 2003 between the City of Sebastian (CITY) and Camp Dresser & McKee Inc. (ENGINEER) This Addendum modifies Agreement dated April 26, 2001 between CITY and ENGINEER for professional consultant services. The modification contained herein consists of an addendum to Exhibit A setting forth the scope and budget for consulting services to CITY. The addendum to the Agreement is herewith made a part of and incorporated by reference into the aforesaid Agreement as follows: ENGINEER shall provide for CITY, under Section 1 of the Agreement, the following Basic Services in accordance with the terms and conditions of the Agreement: Additional engineering services as outlined in Attachment A. The time period for the performance of ENGINEER's services ar~ estimated as follows and are suk~ect to change upon mutual agreement between both parties to tbJs Agreement: Four months from authorization. Compensation for services of ENGINEER rendered pursuant to Section 1 will be on the following basis: ENGINEER will be paid a lump sum amotmt of $39,440 for the services referenced above. This contract includes all direct and ontside professional costs. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed as of the day and year first written above. ATTEST (SEAL): THE CITY OF SEBASTIAN Sally A. Maio, CMC City Clerk Approved as to form and legality for Reliance by the City of Sebastian only: By:. Terrence R. Moore, City Manager Rich Stringer, City Attorney Signed, sealed and dehvered In the presence of: Name: CONSULTANT: CAMZ DRESSER & McKEE INC. By: ~~ Title: Xt; ATTACHMENT A SCOPE OF SERVICES CONSULTING ENGINEERING SERVICES FOR CITY OF SEBASTIAN STORMWATER MASTER PLAN ADDENDUM NO. 2 BACKGROUND The City of Sebastian (CITY) has requested that Camp Dresser & McKee Inc. (CONSULTANT) develop an addendum to the existing Stormwater Master Plan (SWMP) contract. The final report was delivered to the CITY and the St. Johns River Water Management District (SSRWIVID) in 7anuary 2003. As a fo/iow up to the report, the CITY requested an addendum to the existing contract to allow the CONSULTANT to ~omplete three additional tasks: 1) Respond to S~RWMD's comment to SWiVIP, 2) provide training to CITY staff concerning the use and interpretation of model input data and results and 3) provide additional guidance concerning the replacement of front yard swales with a Miami curb system. There will also be a task included for meetings with CITY staff. SCOPE OF SERVICES The CONSULTANT will provide the following work. Task 1 - SJRW1VID Coordination The CONSULTANT will complete the S~RWMD coordination efforts as defined by the following subtasks: Meetings - The CONSULTANT will attend one (1) meeting with SJRWMD and CITY staff to discuss the findings presented in the report. The CONSULTANT will provide summary meeting minutes to the CITY.- For budget purposes the CONSULTANT has assumed two staff members will attend the m~eting. 1.2 Request for Additional Information (RAI) - The CONSULTANT will respond to one (1) RAI issued by the SJRWMD. The CONSULTANT will incorporate comments and responses into the SWMP as an appendix. Additionally, the first section of the SW1VIP will be modified to incorporate language to indicate that the Plan is a "living document'' and additions will be included as appendices with the Table of Contentm updated as needed. Task 2 - ICPR Training The CONSULTANT will conduct a 2-day workshop to familiarize CITY staff on the use of the ICPR storm water model developed for the CITY SWIVfP. The CONSULTANT will provide a notebook to each attendee that includes hard copies of model schematic and sub-basin delineation maps, a print out of the model input, and a copy of the presentation slides used for the workshop. It should be noted that the focus of the workshop would be on mh1123 applications of the model towards the CITY's storm water system and not the principals of hydrology and hydraulics. Task 3 - Secondary System Improvements The SWIvlP included a section discussing the replacement of the front yard swales with a M/am/ curb system. The followmg subtasks will build on ttds effort to provide a framework for the Lmplementation of a swale replacement program for the CITY. 3.2 SJRWMD Criteria - According to SJRWMD's Regulation of Stormwater Management Systems Chapter 40C-42 F.A.C. SeclSon 3.3.2 Existing Stormwater Management Systems a pern-dt is requ/red for the replacement of roadside swales with curb and gutter. Therefore, the CONSULTANT will attend a pre-application meeting with SJ-RWMD to discuss the proposed swale replacement program and the associated water quality treatment options necessary to implement the program. The CONSULTANT w/il provide the CITY and SJRWMD with summary meeting minutes. 3.2 Alternative Water Quality BMY's - The CONSULTANT will develop two (2) water quality improvement options to provide water quality treatment for the swale replacement program. The CONSULTANT w/il identify the advantages and disadvantages of each option and provide a conceptual cost estimate. 3.3 Ex/sting Drainage System - The CITY's existing street/front yard drainage system consists both of front yard swales or Miami curbs. CDM will inventory the existing drainage systems within the City taking into account areas that are located within "A" soils areas, areas currently- served by Miami curb systems, areas currently served by other curb and gutter systems, and areas with excessively deep swales. Based upon the results of the inventory, the CONSULTANT will develop a map showing the inventoried systems. 3.4 Delineat[on of Project Areas - Based upon the results of the previous task, the CONSULTANT wilt delineate and prioritize areas within the city for replacement of front yard swales with M/am/curbs. Generally, areas located in highly permeable soils ("A") or with existing gutter systems wSll notbe considered. The remaimng area of the City will be digitized into replacement projects areas (up to 25 project areas). After del/neation of project areas is complete, CDM will prioritize the prdjects based upon condition of existing swales, resident's complaints, and SJRWMD permitab/lity. 3.5 Water Quality Modeling - The existing conditions Watershed Management Model (WMM) datasets developed for the SWMP will be used as the base case condit[on in .a comparison that illustrates the relative change in pollutant loading based upon the water quality fac/lities that w/il be proposed for swale replacement. Model runs will be analyzed showing the impacts associated with swale removal and incorporation of wet detention ponds and wells. Pollutant load projections will be generated for the 12 USEPA indicator pollutants (BOD5, COD, TSS, TDS, TP, DP, TKN, TN, Pb, Cu, Zn, and Cd). It should be noted that only non-point source pollutant loads would be estimated. Tables and bar charts will be developed to measure the results. 3.6 Updated Cost Estimates - Based upon the results of Task 3.4 the CONSULTANT will develop a conceptual cost estimate for each project area. The cost and associated assumptions for both the Infrastructure (i.e. pond unit cost) and pond construction will be based upon the estimates developed in the SWMP. The updated conceptual costs will also consider cost of land, based upon an estimated cost of $12,000 per parcel. 3.7 Report Development - The findings fr~m this task will be reported in a technical memorandum that will be added to a new Appendix in the SWMP report. Task 4 - Meetings and Coordination The CONSULTANT shall attend two (2) project status meetings with CITY staff to discuss the status of the project. The CONSULTANT will provide sunurm~ meeting notes to the CITY. DELIVERABLES 1. The CONSULTANT will provide the CITY with smnmary meeting minutes for the SJRWMD coordination meetings (Task 14). 2. The CONSULTANT will provide the CITY with five (5) copies of the P_AI responses, modified Introduction and modified Table of Contents (Task 1-2). 3. The CONSULTANT wiI1 provide a 2-day workshop with associated handouts as previously noted (Task 2). The CONSULTANT will provide three (3) draft copies of the Technical Memorandum concerning the Secondary System Improvements. The CONSULTANT will incorporate any comments made by the CITY and finalize the Teclmical Memorandum and provide the CITY with five (5) final copies (Task 3-7). COMPENSATION The estimated fees for City of Sebastian SWIVIP addendum are presented in Table 1. mh1123 ~0~ OF PE~,RN ~ CITY OF SEBASTIAN CHANGE ORDER FORM CHANGE ORDER #: #2 PROJECT NAME: Stormwater Master Plan CONTRACTOR: CDM PHONE #: 772-231-4301 ADDRESS: 1701 Highway A1A Suite 301 CONTRACT NAME: Stormwater Master Plan Vero Beach, Fi 32963 CONTRACT DATE: April 30, 2001 By the signature affixed below, both the City and the Contractor agree to the changes as stipulated hereh~ Upon proper execution of this document, the Contractor is hereby notified to commence work. All changes stated below are hereby incorporated and made a part of the Contraot identified above, and all the terms and conditions of said Contract are enjoined and in full force while executing the change(s) stipulated as follows Change to allow consultant to complete three additional tasks: 1) Respond to SJRWMD's comment to SWlV~ 2) provide training to City stuff concerning the nsc and interpretation of model input data and results and 3) provide additional guidance concerning the replacement of front yard swales with a Miami curb system. There wffi also be a task included for meetings with City stall; (SEE CDM SCOPE OF SERVICES PROPOSAL) Note: This is Change Order #2 to the Current Contract A) CONTPo[CT pIUCEPRiOR TOTHIS~GE NET INCREASE (DECREASE) RESULTING FROM TH~ ~W CO~T P~ ~O ~S C~OE O~ER B) CO~ ~ ~OK TO ~S C~GE ~ OF DAYS) ~T ~E ~E~E) ~S~ ~OM ~S C~GE ~ OF DAYS) ~ CO~L~ DA~ ~CL~G T~S ~GE MO. DAY 1812.00 3~,44o 220.640 AGREED: CONSULT~N'T: CITY OF SEBASTIAN: Date: Authorized Signature Authorized City Manager ])ate: City Engineer Finance Director City Attorney General Services Admin. ADorovais Bv City of Sebastian: .~as to legal as to contract/procurement A'I'I'EST: Sally A. Maio, CIVIC, City Clerk City of Sebastian, Florida Subject: Pedestrian Bridge and Pier A~proved ~r Submittal by~ Agenda No. 0.~. 0q 5 Departme~ineering Dept. He~kl: ~.)~_~ .... Geueral Se.i~es: ~/~ Date SubmiRed: 02/19/03 For Agenda of: 02/26/03 Exhibits: Bid Tabulation EXPENDITURE BUDGET REMAINING: APPROPRIATION REQUIRED: $31,000 $150,000 REQUIRED: SUMMARY Sealed bids were sohcited and received for Phase 1I improvements to Schumann Lake for a pedestrian bridge to the Island and a finger pier. The low bidder is Summerlin's Seven Seas of Ft Pierce. This project is part of the City's ongoing parks improvements and will be an asset to the City of Sebastian. RECOMMENDATION Move to award a contract with Summerlin's Seven Seas for the Pedestrian Bridge and finger pier for Schumann Lake in the amount of $31,000. City of Sebastian, Florida Subject: Purchase Excavator A~roved_ fofSubmitta_l by: Agenda No. 0.~ {~) L~/,~ Department Ori~'m: Enp_~_~ering Dept. Head.'(~ ~ ~ v_~ General Services: ~~ Date SubmiRed: 02/19/03 For Agenda of: 02/26/03 Exhibits: EXPENDITURE BUDGET REMAINING: APPROPRIATION REQUIRED: $17,510 $ REQUIRED: $17,510 SUMMARY The Stormwater Utility Department has a need for a mini excavator to support our efforts in cleaning small rear and side-yard ditches that are inaccessible to the larger trackhoes. The Department researched several machines and rented a brand New Holland Mini-Excavator EC-15 for a trial period. It was found to be a valuable asset to the Department allowing access in confined space ditches and ditches blocked by power poles and other objects. The Department requested pricing for the Mini Excavator from Florida Tractor & Equipment was provided a GSA discount for the EC-15 with an additional 30" bucket and Power Tilt Swivel Adapter for $19,310 with an additional allowance of $1,800 for the rental applied to the cost o£ the machine for a total of $17,510. Additional informal quotes were requested from two additional New Holland heavy equipment dealers Tallahassee New Holland, Inc. ($25~343) and Sunrise Tractor & Equipment, Inc. ($22,425). It is recoimx~ended that the City purchase the EC- 15 Mini-Excavator from Florida Tractor & Equipment. (Additional bid proposals attached) All quotes included a new factory warranty. RECOMMENDATION Move to waive formal bidding procedures and authorize the purchase of the New Holland EC-15 Mihi-Excavator from Florida Tractor & Equipment for $19,310 less $1800 rental allowance off GSA contract and appropriate $17,510 from Discretionary Sales Tax un-appropriated funds. QUOTATION ~ TALLAHASSEE NEW HOLLAND, INC. 3:1410 BLUE STAR mGIIW, tY MIDWAY, FLORIDA ~ OR AMOUNT TOTAL .............. $ DISCOUNT ...... ('_ NtlT PRICE ...... PLUS: .SALE8 TAX LESS: CA,.ql-{ DOWN PAYMEI'~ AMOUNT UNPAID .......................... $ ~li,? Pee (To Slal~. of FL) Ii137,$0 on ~g..n~? l.m~nee (Fig, on ~ne A)..0~ on AG ~, a ~p. ~ ,~l~ o~ l~. T~, a ~.) ......................... ~TAL ~O~'TO ~-......, $ ' No. of M~ ~ ~ac~r Q~OH N~N a~O~ I858~A~8 2951 State Road 520 Cocoa. FL 32926 Tel: (.,.1) 63~-9.)13 Fax: (32]) 631-9604 TO: Ch,' ofS~basfim, (Stonnwat~- Division~ DATE: 1/30/03 ] PHONE: t, FAX: MOBILE: ATTN: Mr. l~n Jones SALESMAiXt: Ranciv Whittaker QUOTATION OT¥ DESCRIPTION PK1CE AMOLrN'T New Holland ECl 5 Mi~i ExcaYmor wilh 1 g" std bucket and new factoD' warranty * 30" buckm Power Till Swivel adapter * ] 00% of monthly rental applies toward purchase price (for first two montl'a). 80% of monfl'dy remal appliea thereafter. Pleas~ allow 3-4 weeks for deliver5' to Florida Tractor Equipment $21,900 tess GSA disc $ 542 $ 2,868 $15,900 To confirm order, sign and return acoeptance cop3,. l:~,Quotatlons',C~ty o~ S~bascian ECl 5.doc I 'W HOLLAI SUNRISE TRACTOR & EQUIPMENT, INC. 610'1 ORANGE AVENUE FT, PIERCE, FL 34947 ~ -B00-329-6700 561-469-3747 FAX $~;-4B;~-6167 INDUSTRIAL PROPOSAL aSR CITY OF 6EbA,.~gAN KEN JONES 772-589-64g0 EC '15 IN 7'72.-589.6209 ~L EC 'i;; MiNi- EXCAVATOI RUBBER TRACKS, 18 HP,, DIGGING DEPTH 7~$'', DIGGING REACH 12'1 OPERATING WIEGHT 35;;0 LB;:., TRANSPORT LENGTH 12'4", 15' BUOKET, POWER TILT WITH SUCKEr & PINS, AUXILIARY HYD., AND ALI., OTHER STANDARD EQUIP, DATE TOTAL $22,425.00 $o,oo $0.00 $0.00 $0.00 $0,00 $0,00 $o.oo SO,O0 $0.00 $22,425,00 ~Q"/'Y MAKE MODEL EEKIAL # TRADE AMOUNT L1EN AMOUNT I NET TRADE SO.OD $O.O0 coMs~*;~, DA SpF.~IAL i~RuCTIONS TRADE TOTAL ~UB TOTAL $22,4~5,00 I % TAX I DOWN PAYMENT THr~PROPOI~tALMAYEEWI'HDRAW ~'-~ DAY~,. BALANOE DUE $22,425,a0 BY US I~ NOT AO~-P'~D WITHIN Diced Eflgin~s AJilsublshl L3D611(L iZ~f h~ {~,3.3 kw) M[SUbl~ $4L2-Yl~ KL 35.5 rp C2&.5 IdN) M~ubi~ S4g2-Y162 ~ 4~.4 hp (34.6 H~raull~, olJ CDOieT PIIoPoperateG co,lb'ms. 2 ~ysti~ P11rnsfy purelY, 2 w cii~. ~.~on, 2 ~enf Operator Station H~ae~hTfltlla~r witA ~ ~ bl~ (w/cab) 3' wlc~ sealbell Miscellanea= Horn S,~ fin§, a~ed {~.= ~h tyr~) Tool~m~e~ 4'3' 4~.1 ~i ~.1 ~ 4~ ~ ~ ~0145~5~ l~xTEO ~x4~ ~ ~5~0 ......... ~_ 6,744 I1~ ~o00 ~aN) 9,442 I~ (4.290 ~N) 2.8 m~h (4 5 ~) 3.2 r~h 1,~.7 gal (52 L) 13.7 ~al (52 L] t5.9 gal (59 L) 1,4 O~t (5~ L) iA WI (5~ L) 2.6 ~1 (10 L) 24 ~ (9 L) 24 ¢1 (.9 L) 19g~t ~L) 19~1 ~2L) 19~! (~L) dlr]DB · ~O.LOI:I~I.L J (kc) SPECIFECATIONS , ECl S/EC 25/!~C35/EC45 axcava~r~ deli~r superior ,working ra,qg~. With ~!r boom nydrauli: c~llmters Goog traCtiDn-- optimum protection for the e~imnmem'[, ibc ma:hiDe and Ibc ~emlor TI~ mini ~vators ~l~ome wlt~ ~l~-pit~ m~ t~c~ as s~n~d equ ~ment. Gi~n t~ e~vlron- mon~ that mo~t mlni~ worn in, ~ ~ pm~de ~ ~ ~ti~ wJ~ the I~ p~lble ~m~ to pr~i~ i~ s~bfl~ ~d an ~ncr~ed ~ack liJe. Increased mattowemblllly and accessibility with ~ boom chicle, m~ Ughf w~s~ ~ deli~r eu~anding ~ed~M~,, The EC15, ~ ~ ~s ~ swin~ le~ ~nd ri~, up t~ ~ ~ch ~, The ~ boom N~ Holed Co~tru~tofl~ mi~i ~ca~t~rs c~e wi~ A ~n~,d RO~ EC25 and EC~, ~ are o~ioml. ~ EC45 ~s ~h ~ ROF~OPS ~ ~ the Jnd~,. O~ b~lh doom, ~o~ ~nd st~ ~ ~ec tmnl ~, op~ the s~ndard t~t~res arr the ~ incl~e a work light ~nEd on ~ ~ I~ sid~ ~mior Goverr~ RP~I ~m~ RP~ 2,206 Ge~rmd gp~ 2'2~ -- dir]b~ "~ ~OJ_3L~I EHZI:qO'I~ W~O:~,O ED SO Mitsubishi eaDinm --stmng~ w~ reliabll~ "Effici~ ~d reliable, ~ efl~in~ sip i~l while ~y pr~do ou~ndin9 ~e~f mngi~g ~om 17.8 ~C15~ to ~.4 (EC45) an~ are known m ~ r~r~y ~el~ile ~ey ~l(. Si~ minis bnd ~ ~ h ~fi~ ~s, th~ added ~um ~n ~ ~ad~n~us to ~to~ incra~ t~ir ~du~vl~. · ~anae g~es ~p wl~ tap-me.ed, inm~ m~ ~ cyl~n~r ~oas. dkew~, ~ ~ boom ts e~en~ ~r ~e a~r bl~, into a b~ch or hole. the ~[Inde~s a~e ~mected ~n t~ of tbs ~m, gi~ng them grater effec{ive r~. ~om ~li~ ~ N~ Holed C~[~lma's mlol ex~to~ am ab~ tm~ed, with ~e rod end m~d at ~e b~m 1~ ~ Dr~on agatnsl ~lflng di~ and ~bris. /~id~Iio nelly. Hydrautic hos~ .rnell~O fDr booms and eTm~ ha~ b~r~ rodesign~ to be mm'e efficie~;i: r]m~e ser~,~oble and le~ likely to became dam~[~ed while we[king se, you're Io~ lilly lo ~xp~riec,~ rn[~jor ~lownti,"re bemuse of da'nags durir~g norrfmI wo~k CyCles. Upper ~on~,ts seP'histteatlonAo',~er oontrot~ $1mpllcNy i~lndi~g au~ii~y hydmtd~ ~t~, Ofl~ boom ~i~g, ~y ~er blade open,mn, and t~l, ~C25 EC45 l~ers~pewm 27.5 ~p ~ ~, WaiSt ~]ght B 482 lbs 10,912 2,940 ~) H~ ~) ~ek~ ~ucket b~ut S~kout For~ Fore 4,7~ iht B,gG9 ...... ., ..... EC45 EC35 EC25 City of Sebastian, Florida Subject: Recycled Roads /~proved for Submittal by: Te en oo City Manager Agenda No. (]~ ,0N '7 Department: E_qgineering Dept. Heail: Finance: General Services: Date Submitted: 02/11/03 For Agenda of: 02/26/03 Exhibits: Request for Payment EXPENDITURE BUDGET REMAINING: APPROPRIATION REQUIRED: $55,460.52 $ 34,391.18 REQUIRED: $21,069.34 SUMMARY Asphalt Recychng has completed the list of streets in unit 10 which were left over fi:om last fiscal year. Unfortunately, these streets required additional excavation and additional sq yards of recycling in order to be completed. Therefore, we are requesting that $21,069.34 be allocated to cover these costs so that the entire bill of $55,460.52 can be closed out. The only streets remaining to be done are along the riverfront district lying between US #1 and Indian River Drive and they are part of the current fiscal years budget and not a part of this request. Funds are available for those streets through a different Purchase order allocation. RECOMMENDATION Move to approve Payment Estimate Number 12 to Asphalt Recycling and appropriate funds in the amount of $21,069.34 in order to close out this project. City oFSebnsttan, Vim-ida ~ CONTRACTOR'S REOUEST F~OR PAYMENT Name ofProiect ~b,/J I0 ~/~-c~ Pawnent Esdmate No,/~ For Peri~ TOTALS ANALYSIS OF ~JUSTED CONTACT TO DATE: 1. Original Contract ~nount 2 Net Total of Change Orders to Contract 3. Adjusted Contract Amount to Date ~YSIS OF WO~ PE~O~ED: 1. Cost of Original Contract Work to Date 2. Extra Work Peffo~ed to Date Total Cost of Work Perform~ to Date 4. Less % RetaiMge oFWork Ptrfo~ 5. Total Cost of Materials Stored 6. Less % Retainage of Stor~ Martials 7. Net ~ount Eam~ on Contract Work to Date Less Retainage (gui; marion of 3,~,5, and 6) 8 Less: ~ount Paid t.n Previous Estimates Amoum Owe, on Previous Estilaates 9. BALANCE DUi ~ als ESTIMATE $ -$ Printed Name -.omntlsSlon Number CERTIFICATION OF CONTRACTO~ I certi~ that all items and amounts shown on the face of this Estimate #/o;1. are correct, that alt work has been performed and/or materials supplied in full accordanCe'With the ~erms and o d iti?ns of is_comract betwee, the City of Sd astian, Florida and ~ ~/'~ ./--,~- (Contractor) dated .~ -Z~ -~'~ that the items fo~ which payment is r.e, ques~l hav.e,~ot been paid and there ~re no vendor's, mechanic's, or other iiens or to liens or condmonal ~a[es contracts which should be satisfied or discharged he/ore such p y~,RE~t is/ptade, STATE OF FLOR.IDA, COUNTY OF~ · '/'he Foregoing mstrm: eat was acknowledged before nm this ~ day of ~ by_ produced ... . as ident,ilc~tion./1..//~ ~ ~ KELLY M. JENSEN sx~,~.ar~,~ Notar~lf~ic, ~ of/~lorida By, Title CERTIFICATION OF CONSTRUCTION ENGINEER I certify lhat 1 have cttecked and verified this Estimate# and that to tile best of' r'ny know[edge and belief, it is a true and correct statement of work performed and matelials supplied by the Contractor, and that the Contractor's certified statement of this account and the amount due him is correct. [For ._ -, Date Pa;e 1 of 4 Subject: Restroom Repairs Approved for Submittal by: Terr~~. City of Sebastian, Florida AgendaNo. 03.0q~ Department Ori~in~Public W~'r~ ss / Dept. Head: ~' ~.~/~ ~. General Semites: ~/~~ Date Snbmi~ed: 02/10/03 For Agenda of: 02/26/03 Exhibits: Change Order and Exhibit "A" EXPENDITURE BUDGET REMAINING: APPROPRIATION REQUIRED: $3,096.00 $13,404. REQUIRED: $3,096.00 SUMMARY Flirm construction was awarded the contract to make restroom repairs at Hardee Park, Creative Playground and the Yacht Club. These repairs were necessary to repair problems encountered when Camco built the restrooms and left the City with various problems. Exhibit "A" is attached for your review and approval explaining ail the required changes from the original bid. RECOMMENDATION Move to approve change order #1 to Flirm Construction and appropriate funds in the amount of $3,096. HOM~ O~ ~ iSLAND CITY OF SEBASTIAN CHANGE ORDER FORM CHANGE ORDER #: #1 PROJECT NA1V[E: Restroom Repairs CONTRACTOR: Flinn Construction PHONE #: 772-589-0269 ADDRESS: 8720 Shore Lane CONTRACT NAME: Restroom Repairs Veto Beach, FI 32967 CONTRACT DATE: Dec 26, 2002 By the signature affixed below, both the City md the Contractor agree to the changes as stipulated herein. Upon proper cxecuQon of th/s document, the Contractor is hereby not/fled to commence work. All changes stated below are hereby incorporated and made a part Of the Contract identified above, and all the terms and conditions of said Contract are enjoined and in full force while executing the change(s) stipulated as follows See attached Exhibit "A", 2 oases Note: This is Change Order gl to the Current Contract A) CONTRACT PRICE PRIORTO THIS CHANGE $ 13,404.00 NET INCREASE (DECREASE) RESULTING FP~OM THIS CFL~3qGE $ 3,096.00 NEW CONTRACT PRICE INCLUDING THIS CHANGE ORDER $ 16.500.00 B) CONTRACT TIMEPRIOHTO THIS CHANGE(NUMBEROFDAYS) NET INCREASE (DECPd~E) RESULTING FROM THIS CHANGE (NUMBER OF DAYS) 30 days NEW COMPLETION DATE INCLUDING THIS CHANGE _3 MO. 15 DAY 2003 YR = AGREED: CONSULTANT: Authorized Signature Approvals By City of Sebastian: l~2ity Engineer ~ Finance Director ~ City Attorney ~ General Services Admin. · as to engineering -- as to budget -- ns to legal ~_as to contract/procurement ATTEST: Sally A~ Maio, CMC, City Clerk 02/06/2003 12:87 ??297841BB BUILDERS SHOWCASE PA~E 02 Fcbnu~-6, 2003 City of Sebastian 1225 Main S~reer Se. bas6m~ FL 32958 Flinn Construction, Inc~ 8720 Shore Lane Veto Beach, FL $2967 CGC017670 ltES TROOM REPAII~ Mr, F~sher: lea x' Conve~e~ ~uperimendent of Public World, reque~ed the following changes the original soope of work for the ba~woom repairs: Deletions: Do not install tile as origlnall:y specified. (The tile lmz btam purchase and canuca be returned.) The original scope of work will remain ~he same with the exception o£the above changes. The floorz hav~ boen prepped ~d water tested for drainage. According tO the pai~ manufacturer, the .floors must cur~ for 30 days prior to pain~ng with epoxy pa/at. We will require that th~ bathrooms remain locked until March $, 2003. (We have had to redo work 3 ~hnes because of vandal/sm.) Ori$i~aI Contr~ Sum Credit for lilo installation Charade Order #1 New Contra~ Sum 13,404.00 -2,500.00 $1~$00.0o HOM~ Of P~LIC, AN ISl.~ City of Sebastian, Florida Subject: Contract award for construction of baseball field at Sebastian Elementary and Pelican Island Elementary. Apprqved for Submittal by: Terr~~' . Agenda No. ..~ .(~C( c~ /~ Finance: ~'~"~..~ ~ ~ ,~-~ General Se~i~s: ~. ~~ Date Submiffed: Februa~ 19, 2003 For Agenda of: February 26, 2003 Exhibits: Bid Tabulation Form EXPENDITURE I BUDGET AVAILABLE: REQUIRED: $113,998.00 J $150,000.00 APPROPRIATION REQUIRED: None Background The City has an agreement with Indian River County Schools to construct a Little League Baseball Field at Sebastian Elementary and Pelican Island Elementary. The formal sealed bid process was conducted for construction of a field at each school. Two bids were received and T.D.I. International Inc. of Stuart, Florida was the Iow bidder with a bid of $56,999.00 per field. The total bid price for both fields is $113,998.00. T.D.I. International is a reputable company that is currently completing projects for the City of Leesburg and St. Lucie County, and references checked have been good. SUMMARY Move to award T.D.I. International of Stuart, FI. the Contract for construction of one Little League Baseball field per the bid specifications at Sebastian Elementary School and Pelican Island Elementary School for a grand total of $113,998.00. HOM[. OF PFJJCA~ ISL/UqD City of Sebastian~ Subject: Award Contract to Provide Automated Gate Access Control ence R. Moore, City Ma a§er Florida AgendaNo. O3.O50 General Services:~~ Finance Dept.: ~__~/~flk.--~ as tobudgetonly Date Submitted: February 20, 2003 For Agenda of: February 26, 2003 Exhibits: Bid Tabulation Form EXPENDITURE REQUIRED: $7,588.00 AMOUNT BUDGETED: $ 11,900.00 APPROPRIATION REQUIRED: $ 0 SUMMARY In accordance with the City Purchasing Ordinance and in coordination with the Central Garage and other Departments, the City Purchasing Division solicited seal bids to furnish and install an automated gate access control system at the City Garage Compound located in 100 Veterans Memorial Way. Florida Door Control Inc., submitted the lowest responsive and responsible bid - (See attached quote tabulation form). FDC's bid price is $ 7,588.00. System includes an UL rated gate operator which comes with a five (5) year warranty; a bacldit key pad station (for easy night access), and flee exit and safety loops. The system controls, monitors and provides quick access and exit in and out of Garage Compound during offhours. The vendor's references were checked and comes highly recm~nended. RECOMMENDED ACTION Move to award contract to Florida Door Control, Inc., in the amount of $7,588.00, to furnish and install an automated access control system, and authorize staffto execute an agreement for same. BID TABULATION FORM AUTOMATED GATE ACCESS OPENING: 2/19103 DESCRIPTION FLORIDA DOOR CONTROL, INC. ALARM PARTNERS Melbourne, FL.,32934 Fo[t Pierce, FL 34982 PROVIDE AUTOMATED GATE ACCESS $7,588.00 $12,600 CONTROL AT GARAGE COMPOUND Purchasing HOME Subject: Change Order for Records Mo~nnt. & Computer Aided Dispatch Software Agenda No. 03 0,0q ~ Deparunent Origin: Police/James 3_ Davis General Services: Date Submitted: February 19, 2003 For Agenda off February 26, 2003 Exhibits: Appendix 1 & Appendix 11 EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: $6,700 -0- $6,700 SUMMARY This is a request for a change order in reference to the police department software installation approved by the City Council on January 8, 2003. The purpose ofthe change order is to modify the seope of products and services as detsiled in Appendix I and Appendix 2 of the contract dated January 24, 2003. The modifications requested are as follows: The Software modules listed as optienalin Appendix 1 and detailed below will be added to the initial installation. The need for these modules has been determined to be current rather than la~. F utare installation and trai ning of these modules would not be as cost effective as a ~t comprehensive installation and would incur additional costs to those detailed below. Furihermore, it has also been detemined that additional tr~inln g to that listed ill the contract is ne~ary to include the full roster ofuulformed persoonel in the area offield repoxting. Finally, a concession bes beon offered to the City of Sebastian to offset some data conversion costs by allowing a portion of the data conversion to be performed by city personnel. This concession will reduce the contracted data conversion cost as detailed below. I.M.C. also agreed to in¢luda annual mnintenallce for certain added modules, in the modified total annual maintenance charge detailed below. I,~T INCREA~ DESCRIFIION ORIGINAL CONTRACTED MODIFIED AMOUNT AMOUNT Annual Maintenance $10,928 $10,253 E-911 Interface Sofavare $0 $1,500 Maintenance on E-911 $0 Included i~ $10,253 Investigative / ~3 Module $0 $3,750 Maintenance on Investigative $0 Included in $10,253 Adminisa'ative Module $0 $4,500 Maintenance on AdminiStrative $0 Included in $10,253 Mobile CAD/RMS/Datamaxx $0 $7,500 Maintenance Mobile $0 $1,125 Data Conversion $20,000 $7,500 Additional Day of Training 10,500 $12,000 Net Change (Amount requested $6,700 in change order) (DECE~ASE) (675.00) 1,500.00 3,750.00 4,500.00 7,500.00 1,125.00 (12,500.00) 1,500.00 6,700.00 TO RECOMMENDED ACTION C(IgrP, ACT Move to approve the additional software and services from I.MC. as outlined and appropriate funds in the mount of $6,700. CONTRACT FOR SO--ARE SERVICES BETWEEN SEBASTIAN POLICE DEPARTMENT AND INFORMATION MANAGEMENT CORPORATION APPENDIXI iTEM ._ POLICE Dispatct~ Software-Multi user 22,500I 16,500! ,5oo! Police Records Software -Multi user Quest Rolodex-Multi- user Pervasive. SQL 20 users Imaging System-Multi Mapping for RMS/Analysis-Multi Training and Installation (Ptus Per Diem) in Florida Installation 2, tool 7,5001 6,oool o,5ooi t,oool "ANNUAL I MAINT. I 3775.00! 2675.O0I 225.00I 615.00 1125.00 900.00 Data Dictionary- Annual Maintenance item 375.00 Optional Software Optional !E-911 interface 1,500 225 Mobile CAD/RMS/Datamaxx 7,500 1125 Investigative/lAB Module (single) 3,750 563 Administrative Module-Multi 4,500 675 Total IM C Software & Training Cost 67,600 Data Conversion for Master Names Index,Gee file 20,000 and other data tables to be determined Annual Support cost is due 90 days after System 10,92~ Acceptance and no later than June 15t~ 2003 Total due 15 days after system acceptance 98,528 , CONTRACT FOR SOFTVVARE SERVICES BETWEEN SEBASTIAN POLICE DEPARTMENT AND INFORMATION MANAGEMENT CORPORATION APPENDIX I1 Conversion of Existinq Data It is the intent of this contract to convert Master Name index to the IMC software program. The date provided to IMC by the Sebastian Police Department will closely match the IMC format enclosed and conveded to the enclosed table files. With these guidelines in effect. IMC will provide the following services: IMC will review File Definitions with the Sebastian Police Departments and answer any questions regarding individual fields within files before data extraction begins; [] IMC will obtain Extracted Data from the Sebastian Police Departments and review; r-, If Output Data is deemed usable for Conversion Purposes, IMC will begin coding of software to input data into the Master Names files; IMC will test and debug conversion software to ensure the data is as clean as possible; IMC will present the test data to the tho Master names data for inspection and to resolve any issues raised after the inspection of data; and D IMC will conduct the final delivery of data transfer. The CAD gee file will be converted using the same methodology. Level one streets and address ranges will be converted for use in the new system. There will be two runs of the data to insure the best possible result for the City. The first run is done prior to go live and the second fei!owing 10 days of usse to help settle out discrepancies. The information to be converted includes call number, date, time, location, address, reporting person information: and call narratives-r: CAD Data is difficult to convet because of the recording methods under the old system. The data will be reviewed and if the output is deemed usable we will conduct the procedure outlined in the previous section as stated above. CITY OF SEBASTIAN CHANGE ORDER FORM CHANGE ORDER gl PROJECT NAME: RMS Cad System PURCIlASE ORDER #3937 CONTRACTOR: Information MgmL Corl~ PROJECT # 010048-606400 010049-606400 PHONE # 727/8646028 ADDRESS: PO Box 391, 1 Graflon Common Graflon, MA 01519 CONTRACT NAMe: Information Mgmt Corl~ CONTACT DATE: 1/24/2003 By the signature at:fixed below, both the City and the Couhi~ctor ~ to the cbangos as stipulated herein. Upon proper execution of this document, the Contractor is hereby notified to commence work. All changes stated below are hereby incorporated and made a part of the Coat/act identified above, and all the tenus and conditions of said Coatract are enjoined and in full force while executing the cha~ge(s) stipulated as follows: This is a request for a change order in reference to the police dap'mh,,ent sofi~vare installation approved by the City Council on Jan 8, 2003. See attached agenda Lmn~mittal for February 26, 2003 for council meeting approval. A) CONTRACT pR.ICE PRIOR TO THIS CHANGE NET 0NCKEASE) RESULTINO FROM THIS CHANOE NEW CONTRACT pKICE INCLUDING THIS CHANGE ORDER $ 6,7o~oo $ B) CONTKACTTIME PRIOR TO THI8 CHANGE(NUMBER OFDAYS) 04~1F2003 NET (INCREASE) (DECREASE) RESULTINO FROM THIS CHANGE (NUMBER OF DAYS) Same NEW COMPLETION DATE INCLUDING THIg CHANGE MO 04 DAY Ol YR 2003 CONTRACTOI~ CITY OF ~BASTIAN: Authorized Signature Date: Date: Authorized City Manager Ap~ovn]s liv City of ~ebnsfian: Other:. DepL ~d Fln~ DiOr P~ ATII~,,q/: Sally ~ Maio, CMC City Clerk SEBASTIAN City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject: 2 positions for Code Enforcement Board Approved for Submittal by: City Manager Agenda No. 0 3 · ~ ~ ~ Department Origin: City Clerk's Officed.~ Date Submitted: 2/19/03 For Agenda of: 2/26/03 Exhibits: applications, ad, board member list Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT The following positions are available on the Board: AN EXPIRED REGULAR MEMBER POSITION WHICH WILL EXPIRE 3/1/2006 AN EXPIRED BUSINESSMAN POSITION WHICH WILL EXPIRE 3/112006 Mr. Simmons, the regular member is interested in serving another term. Both Alternates, Mr. Griffin and Ms. Schofield are interested in becoming regular members. If Council appoints one of the alternate members at this meeting, Council may then fill the alternate position from the applications submitted. RECOMMENDED ACTION Move to appoint__ Move to appoint __ to the businessman position which will expire 3/1/2006. Fill alternate position if necessary. to the regular member position which will expire 3/1/2006. P~EOEIVED OITY OF SEBASTI?~t,! OFFIOE OF OITY OLEP?K PPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian~ C& HoMEmDREss: Z lu6,J HOME PHONE:.~'"~ ~1}~ pgZ b HOME FAX.~¢5"7~O~2 BUSINESS PHONE:~,Or~ -9.Fm~BUSINESS FAX: ~'~:)~ C'~'O, pE-MAIL./2"'~..~' ~'?~'v~"2_p"'t~ ARE YOU A REGISTERED VOTER? y~.~ VOTERREG. NO. /OOZ~f~ HOW LONG HAVE YOU BEEN A RESIDENT OF SEBASTIAN?3,,t~.~ © ~ ~-O ~O DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? j~/~ DO YOU PRESENTLY SERVE ON ANY OT~R CITY BOARD OR COMMITTEE? WHICH BOARDS/COM/vlITTEES? t~gr~ PLEASE CHECK THE BOARDS ON WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WiTH FIRST CHOICE BEING #1: BOARD OF ADJUSTMt~NT CHARTER REVIEW COMMITTEE (serves only 6 months every 7 years) CITIZENS BUDGET REVIEW ADVISORY BOARD -~-~ CODE ENFORCEMENT BOARD CONSTRUCTION BOARD HANDICAPPED SELF-EVALUATION COMMITTEE PLANNING AND ZONING COMMISSION POLICE RETIREMENT BOARD OF TRUSTEES PARKS & RECREATION ADVISORY COMMITTEE TREE ADVISORY BOARD OTHER TEMPORARY COIvlMITTEE (WRITE IN COMMITTEE NAME) PPLICABLE EDUCATION AND/OR EXPERIENCE: (attach. separate resume if necessary) FOR ..W T G yO ~ST ANY/A~,DITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: ~ YOU EVER BEEN CO~C~D OF ~ FELO~ ~ ~S OR ~ STA~? HAVE YOU EVEN BEEN CONVICTED OF Al)FY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE7 /~o WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE.'?/') , I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the lxuthfulness of all information which I have provided in this application. I understand that any mismpresantation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City:,4of Sebastian Code of O~rdinances Sections 2-166 through 2-173 (attached). Information relative to/fipecific board or/do~mitteE is available if requested. '_ t-'Applicant Signature Subscribed and sworn to before me this ~ day of {~Jl~J~t~t'¢~ IL/' ~'/r~/Y~0~,~q , who is personally known to me, ~L 5 .S5~ .G~ c~ .¢[ ,{7,~, (9 , as identification. lt(o1~53 P~biic, state 6f Florida , o?tg0 ~r by or has produced \wp-form\applicat. wpd rev. 4~5/99 RECEIVED CITY OF SEBASTIAN OFFIOEOFOITY ZSBZ JUN 27 RECEIVED CITY OF SEBASTIAN OFFICE OFOITYOLERK R?R 11 PFI 05 APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) HOME PHONE: q~"~J O~ 923 HOME FAX: BUSINESS ADDRESS: BUSINESS PHONE: BUSINESS FAX: E-MAIL: ARE YOU A REGISTERED VOTER? V~,-,~- VOTERREG. NO. HOW LONG HAVE YOU BEEN A RESIDENT OF SEBASTIAN? DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? /L/ t) PLEASE CHECK THE BOARDS ON WHICH YOU ARE INTERESTED IN SERVING 1N ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMITTEE (serves only 6 months every 7 years) /___~, CITIZENS BUDGET REVIEW ADVISORY BOARD CODE ENFORCEMENT BOARD CONSTRUCTION BOARD HANDICAPPED SELF-EVALUATION COMMITTEE PLANNING AND ZONING COMMISSION POLICE RETIREMENT BOARD OF TRUSTEES PARKS & RECREATION ADVISORY COMMITTEE ' ' TREE & LANDSCAPE ADVISORY BOARD OTHER TEMPORARY COMMITTEE (WRITE IN COMMITTEE NAME) APPLICABLE EDUCATION AND/OR EXPERIENCE: (attach separate resume if necessary) REASONS FOR WANTING TO SERVE ON BOARD OR COMMITTEE: LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specific board or committee is available if requested. Applicant Signature Subscribed and sworn to before me this day of , , by , who is personally known to me, or has produced as identification. Notary Public, State of Florida \wp-form\applioat.wpd rev. 3/2002 Lee E. Griffin 5 Huntington Court Williamsville, New York 14221 (716) 632-5438 EDUCATION: 1975-1976: Completed 16 credit hours graduate work towards MEal, State University of New York at Buffalo. 1973: B.S. in Police Science, State University of New York, College at Buffalo. 1968: A.A.S. in Police Science, Erie Community College, Buffalo, N.Y. EXPERIENCE: i992-present: Self-employed as expert witness/consultant in campus law enforcement/campus security mattters. 1977-1994: Director, Department of Public Safety, State University of New York at Buffalo. Retired 8/11/94. Responsibilities included: Management responsibility for 63 full-time personnel, 70 part time student assistants, and approximately t00 volunteer student assistants. Responsibility for security and policing of two campuses with a total student population of 27 500 and approximately 8 000 full and part time faculty and staff. : , .~] : Budget responsibilities for approximately 2.5 million dollars. !971-1976: A.~'xi.rla~lt Director, Dept. of Public Safety. Assisted the Director in the day to day supervision of the Department. 1961-1971: D'ooper, N.Y.S. Police. TRAINING & WORKSHOPS: 196k Graduated - New York State Police Academy I963-1966: Advanced Basic Training for Police Officers. by Erie County Sheriff's Dept. and FBI. Co-sponsored 1963-1966: Defensive Tactics Development programs. Sponsored by FBI. 1963-1966: Advanced Accident Investigation - N.Y.S. Police Academy. 1963-1966: Motor Vehicle Inspections Supervisor - N.Y.S. Police. 1974: Drug Dependant Institute - two week team bui}ding program. Sponsored by Yale University School of Medicine, Dept. of Psychiatry. 1977: Management Development and Labor Relations Course. Sponsored by Municipal Police Training Council and CornelI Univ. 1977: Participated in National Symposium, "Allocation of Police Resources: Implications for Reordering Priorities". Sponsored by American Academy for Professional Law Enforcement, lnc. and John Jay College of Criminal Justice of the City of New York. 1975-present: Participted in Annual Conferences and Workshops sponsored International Association of Campus Law Enforcement Ad ministrators. 1979: "Managing Manager's Time" - sponsored by Gibralter Management Institute. 1983: Participated in Law Enforcement Stress and Persona] Problems Seminar conducted by FBI. 1983: AUended specialized school for Stress Management in Law Enforcement at Erie County Central Police Services Academy. 1993: Police Executive Research Forum "Problem-Oriented Policing" seminar helcl at SUNY at Buffalo. LECTURING: 1971-1972: l.ecmred tm Campus Security at the NYS Police Academy. 197t-1972: Lectured on patrol procedures for campus law enforcement personnel at NYS Police Academy. 1971-1977: Instruclor for Central Police Services Training Academy - Basic school on Juvenile Delinquency. 1971-present: Lectures on various basic training programs for Public Safety throughout the State System. 1972-1994: Lecturer at the Public Safety Training Academy, Albany, NY. PUBLICATIONS: "How We Handled the Blizzard of 1977" in Handling Natural Disasters on Campus (IACLEA monograph, 1993). "The Duty to Inquire and the Potential Volatility of Concurrent Jurisdiction," co-authored with Daniel R. Jay in Handling Cu]turaI Diversity on Campus (IACLEA monograph, 1993). "International Sports Events," co-authored with Sheila Boughner in Handling Special Events on Campus (IACLEA monograph, forthcoming). Video: Cultural Confusion: "If I Look Lost, It's Probably Because I am", Executive Proditcer (IACLEA). A CTIVITIES/ORGANIZ~TIONS: 1986:1987: President of International Association of Campus Law ....... ..... ;~ 5 JE.n forcement Administrators. 1989-1990: Region 2 Director 1985-1986: 1st Vice President 1984-1985: 2nd Vice President 1979-1983: Region 2 Director Chair of Following IACLEA Committees: 1992: Advisory 1990- 1991: Con ference Education 1988-1989: Ways & Means 1987-1988: Nominating 1983-1984: Aims & Achievements 1982-1983: Awards & Recognition First President of New York State Public Safety Directors Association. Member o~' Board or' Directors of Friendship House for 10 years. Member of Erie Cotmty Traffic Advisory Board and Stop DWI Suhconlnlittee. Member of American Society of Industrial Security. Member oi' Board o1' Directors, Police Sciences Program - BOCES. 1974: Member of Steering Committee of the Task Force on Campus Security, State University of New York. Member of Former New York State Troopers Association. Oral Examiner for New York State Civil Service for 13 years. MILITARY SERVICE: 1957-1960: U.S. Army Security Agency (honorably discharged). APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) NAME: Eva Schofield ' ' - : -" HOME ADDRESS: 1106 Breezy Way Sebastian, FL 32958-8801 HOME PHONE: 772-589- 7440' HOME FAXi 77Z-589- 7440 E-MAIL: NA BUSINESS: retire d BUSINESS ADDRESS: BUSINESS PHONE: BUSINESS FAX: E-MAIL: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? HOW LONG? yes 5 years DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? no DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: Z __ CHARTER REVIEW COMMrl-J'EE (~erves only 6 months every 7 years -meets next in 2006) CITIZENS BUDGET REVIEWADVISORY BOARD (temporary) CODE ENFORCEMENT BOARD (permanent board) CONSTRUCTION BOARD (peri. anent board) HANDICAPPED SELF-EVALUATION COMMI'i-FEE (permanent board) PLANNING AND ZONING COMMISSION (permanent board) POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board) PARKS & RECREATION ADVISORY COMMITTEE (temporary) TREE & LANDSCAPE ADVISORY BOARD (permanent board) OTHER TEMPORARY COMMFI-rEE (if applicable). (WRITE IN COMMITTEE NAME) PPLICABLE EDUCATION AND/OR EXPERIENCE: (attach separate resume if necessary) high school and private medical school £or x-ray technology with experiez in medical field 46 years REASONS FOR WANTING TO SERVE ON BOARD OR COMMI'CrEE: Check-out areas where businesses are needed/if needed° See if growth can handle city services. Don't mLx commercial with residential. Check-out abandoned cars etc. for removal° LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: Vice President on Board o£ directors £or Sebastian Lakes Condo Assoco Assistant manager of Volu-uteers at Sebastian Iulet State Park. HAVE YOU EVER BEEN CONVICTED OF ANY FELONY tN THIS OR ANY STATE? HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? no WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? yes ~ I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of alt information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have bean provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specific board '-~""'"% --~ or comm, ittC~is available if'weq~,~estad. Applicant Signature Subscribed and sworn to before me this ~'~ .day of ~j-)/',.,.~,~, , .'.~OO~, by ,'¢~J/~ (~( ~O'~'¢/~-~ who is personally known to me, or has produced \wp-form~applicat.wpd rev. 5/2002 [~.~.-= EXPIRES: December15, 2803 l[ i ' APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) NAME: Gi]bert J. Swiger HOME ADDRESS: 667 Wallis Avenue Sebastian, FL 32958 HOME PHONE: 589-2831 HOME FAX: N/A E-MAIL: N/A BUSINESS: Sebastian R~aZW, Inc. BUSINESS ADDRESS: 1329 U.S, ~1 g~-l'~-~'t'-'iar~T ~ 32958 BUSINESS PHONE: 589--3111 BUSINESS FAX: 589--3885 E'MAIL: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? Yes HOW LONG? 29 yr. DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? 1',.10 DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? No WHICH BOARDS/COMMITTEES? PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: __ CHARTER REVIEW COMMITTEE (serves only 6 months every 7 years - meets next in 2006) CITIZENS BUDGET REVIEWADVISORY BOARD (temporary) CODE ENFORCEMENT BOARD (pen'nanent board) CONSTRUCTION BOARD (permanent board) HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board) PLANNING AND ZONING COMMISSION (permanent board) POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board) PARKS & RECREATION ADVISORY COMMITTEE (temporary) TREE & LANDSCAPE ADVISORY BOARD (permanent board) OTHER TEMPORARY COMMITTEE (if applicable). (WRITE IN COMMI'I-FEE NAME) APPLICABLE EDUCATION AND/OR EXPERIENCE: (attach separate resume if necessary) life in general - business in general - most in the City of Sebastian REASONS FOR WANTING TO SERVE ON BOARD OR COMMITTEE: keep Sebastian the beautiful City it is. Maintain the quality of life style developed over the years LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: public minded - past Chairman Sebastian Airport Conn~ttee HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? No HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? No WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? possibly I hereby certify that l am qualified to hold the position for which this application is made. Further. I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. 1 understand that any misrepresenfafion or omission of information requested in this application is cause for disqualification. I have been provided with, mad and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specific board or committa_.Q, is available if.~e u~ed. .. ~h, pplicant Signature ~/ ~ sworn to before me this /~-- day of ~,.~]~JJ~4~ . ~(~g;~, by Subscribed and . . ~:%~/~r ~/'J'~&'/~ WhO iS personally known to me,~/or has produced ~' '~-c~ ~..~, as identification. Notary Public, ~t~of Flodda \wp-form~applicat.wpd rev. 5~2002 Sally A Ma~o MY ¢OMMISSfON # DD151155 October 5, 2006 REOEIVED CiTY OF SEBASTIAN :¢FFIOE OF CITY APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) NAME: HOME ADDRESS: HOME PHONE:'77,,~-5~I-?~O~/~.. HOME FAX:77,2-S91-35<i~ E-MAIL: {~ob ~el BUSINESS: p/~ BUSINESS ADDRESS: BUSINESS PHONE: BUSINESS F~: E-MAIL: ARE YOU A RESIDENT OF THE CiTY OF SEBASTIAN? ~ HOW LONG? ~ ~5, DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? ~ D DO YOU PRESENTLY SERVE ON ANY OTHER CI~ BOARD OR COMMI~EE? ~ WHICH BOARDS/COMMI~EES? ~ PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: __ CHARTER REVIEW COMMITTEE (serves only 6 months eve/y 7 years - meets next in 2006) CITIZENS BUDGET REVIEWADVISORY BOARD (temporary) CODE ENFORCEMENT BOARD (permanent board) CONSTRUCTION BOARD (permanent board) HANDICAPPED SELF-EVALUATION COMMI'I=rEE (permanent board) PLANNING AND ZONING COMMISSION (permanent board) POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board) PARKS & RECREATION ADVISORY COMMITTEE (temporary) TREE & LANDSCAPE ADVISORY BOARD (permanent board) OTHER TEMPORARY COMMI']-rEE (if applicable). (WRITE IN COMMITTEE NAME) APPLICABLE EDUCATION AND/OR EXPERIENCE: (attach separate resume if necessary) REASONS FOR WANTING TO SERVE ON BOARD OR COMMI'I-rEE: LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS ORANY STATE? f'JO WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? t/E5 I hereby certify that I am qualitied to hold the position for which this application is made. Fur[her, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specific board or committ/e.~ is available if requested. ~ Applicant Signature Subscribed and sworn to before me this /¥--c.[ .day of ~, ,~00 6, by ~,,~e.~-T. ~.~rj~,~,J~ ~.~ n~.,~J~ , who is personally known to me, or has produced ~ ~z~,'~J~ ](~ r,~,~,>~,~~ z~ .~,~.~.~as identification. Notary- Public, State of Florida ~4 ~ ~-~ ~ ~. ,S'c ~. ~, o ~ \w;--form~applicat.wpd rev. 5/2002 AMENDED CITY OF HOME OF PELICAN ISLAND FEBRUARY 6, 2003 PRESS RELEASE CODE ENFORCEMENT BOARD TI-IE CITY OF SEBASTIAN IS SEEKING APPLICANTS TO FILL THE FOLLOWING POSITIONS ON THE BOARD: AN EXPIRED REGULAR MEMBER POSITION WttlCIt WlI,I, EXPIRE 3/1/2006 AN EXPIRED BUSINESSMAN POSITION WHICH WILL EXPIRE 3/1/2006 IN THE EVENT CITY COUNCIL APPOINTS AN ALTERNATE MEMBER OF THIS COMMISSION TO THE REGULAR MEMBER POSiTION, AND THERE ARE OTHER APPLICATIONS FOR THE REGULAR MEMBER POSITION, CITY COUNCIL CAN AUTOMATICALLY APPOINT ONE OF THE OTHER APPLICANTS TO THE ALTERNATE POSITION. QUALIFICATIONS: AS FAR AS PRACTICAL- -- BUSINESSMAN AND ALL APPLICANTS MUST BE A RESIDENT OF THE CITY OF SEBASTIAN. THIS BOARD MEETS ON THE TH[RD WEDNESDAY OF EACH MONTH AT 2:00 PM IN THE COUNCIL CHAMBERS, 1225 MAIN STREET, SEBASTIAN. APPLICATIONS ARE AVAILABLE IN THE CITY CLERK'S OFFICE, CITY HALL, 1225 MAIN STREET, SEBASTIAN, BETWEEN THE HOURS OF 8:00 AM A_ND 4:30 PM AND WILL BE ACCEPTED THROUGH WEDNESDAY, 2/19/03. CODE ENFORCEMENT BOARD MEETS THIRD WEDNESDAY OF MONTH IF HEARING IS NEEDED- 2:00 P.M. MEMBER NAME AND POSITION APPOINTMENT HISTORY ADDRESS Salvatore F. Neglia Engineer Position Appointed Regular Member Term 461 Georgia Blvd. Vacated ByTut Connelly: 8/14/2002 Sebastian FI 32958 Term to Expire: 8/1/2005 388-5020 1st Regular Member Year - 1~t Full Term William H. Simmons Member Position Appointed Regular Member Unexpired 509 Drawdy Way Term Vacated by Sebastian, Florida 32958 Sal Neglia: 2/13/2002 589-9826 Term to Expire: 3/1 ~2003 No full term - 1st Regular Member Year Appointed Unexpired Alternate Member Ed Seeley Subcontractor Position Vacated by J. Morozowski: 697 Albatross Terrace Position 5/8/2002 Sebastian, Florida 32958 Appointed Regular Member Expired 581-5646 Term Vacated by Allen Schofield Term to Expire: 2/1/2006 Ken Cosco Realtor Position Appointed 1 st Alternate 6/95 372 Banyan Street Term to Expire: 6/98 Sebastian, FL 32958 Appointed to Regular Member Realtor 388-5432 Position Vacated by Gilliams: 5/96 Term to Expire: 3/99 Reappointed to Regular Member Realtor Position: 3/24/99 TermtoExpire3/1/2002 Reappointed Realtor Position: 2/27/2002 Term to Expire: 311/2005 Is in 7~h Reg Member Year and 2~d Full Term Jayne Barczyk Member Position Appointed Unexpired 609 Caravan Terrace Regular Member Position Sebastian, FL 32958 Of Joseph Flescher: 9/9/98 388-1949 Term to Expire: 3/2001 Vice Chair - appointed % Reappointed Regular Member: 2/28/2001 Term to Expire: 312004 is in 1~ Full Term .~h Regular Member Year 79 Ronald M. VanBuskirk General Appointed Unexpired Regular Member 252 Dock Avenue Contractor Contractor Position Vacated by Peter Sebastian, Florida 32958 Position Cavallo: 2/12/2001 589°7804 Term to Expire: 6/112002 Reappointed Regular Member Contractor Position: 6/12/2002 Term to Expire: 6/112005 Is in 2nd Regular Member Year and 1~ full term John Oakes Businessman Appointed Unexpired Regular Member 593 Birch Court Position Businessman Position Vacated by Joel Sebastian, Florida 32958 Alan Kea: 12/12/200'1 388~2957 Term to Expire: 3/112003 Is in 1st Regular Member Year Leon E. Griffin Alternate Appointed Unexpired Alternate 108 Melton Avenue Member Position Vacated by Sebastian, FL 32958 Adrina Davis: 7/'10/2002 589-0983 Term to Expire: 6/1/2004 Alternate Appointed Alt Member vacated by Eva Schofield Seeley 2/'12/03 1106 Breezy Way #1-C Term to Expire: 4/2003 Sebastian, FL 32958 589-7440 BOARD RECORDING SECRETARY - Deputy City Clerk, Jeanette Williams 8O MUNI;CIPAL City of Sebastian, Florida Subject: J&S Aviation, Inc. Buyout Agreement Al~rove~ f~Su~: Agenda No. 0~. 05 i Department Orig~/r3~r t Dept. Head: ~ .) General Services: ~_~__ Date Submitted: 2/19/03 For Agenda of: 2/26/03 Exhibits: J&S Aviation Buyout Agreement EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: $ 85,000 $ 512,500 REQUIRED: N/A SUMMARY Last year, the City of Sebastian accepted a grant agreement from the Federal Aviation (FAA) in the amount of $921,000 for both A/rfield Security Fencing and Phase I of the reactivation o£ Runway 9-27. As you a_re aware, Phase I enta/Is purchasing the facilities and interests of two of our airport tenants. Airport staff is pleased to announce that negotiations for the proposed buyout of the J&S Aviation, Inc. have concluded. Based upon analysis and conclusions provided in recent appraisals of the subject properties and ]&S Aviation's acceptance of the stated amounts, staff is recommending a lump sum payment in the amount of $85,000 for the buyout of their lease agreement. Of this sum, $76,500 will come from FAA, $4,250 will be funded by Florida Department of Transportation, Aviation Section, and the remaining $4,250 will come from airport revenues. This is a major accomplishment as it relates to continuing the improvements outlined in the 2002 Airport Master Plan. Provided we are awarded funding for Phase II o£ the reactivation project (pavement rehabilitation and construction of a taxiway), we can have Runway 9-27 opened during the first half of 2004. Airport staff will be present during your February 26, 2003 regularly scheduled meeting, should you have any questions. RECOMMENDATION Move to approve the attached "Buyout and Relocation Agreement" and authorize staff to execute same. BUY-OUT & RELOCATION AGREEMENT Page 1 of 3 THIS AGREEMENT, made and entered into this day of February, 2003, by and between the CITY OF SEBASTIAN, a municipal corporation existing under the laws of the State of Florida, (hereinafter referred to as the "City"), and J & S Aviation, Inc., a Florida corporation, (hereinafter referred to as the "Tenant"), provides as follows: WlTNESSETH: WHEREAS, City is the owner of certain property located in the County of Indian River County, Florida; and WHEREAS, the certain property is being used for the operation oftbe Sebastian Municipal Airport (hereinafter referred to as the "Akrport"); and WHEREAS, the parties entered into a certain AIRPORT LEASE dated February 22, 1999 (hereinafter called the "Lease"); and WHEREAS, the Runway 9/27 Reactivation Project requires the removal of improvements from the subject leasehold; and WHEREAS, the parties have reached an amicable agreement that accomplishes the dual purpose of enabling the Project to move forward and preserves the viability of Tenant's business enterprise; NOW, THEREFORE, in consideration of the payments and mutual promises between the parties as hereinafter provided, the receipt and sufficiency of which are hereby acknowledged, the parties have agreed asTollows: 1. Tenant shall vacate and cease to occupy the leasehold premises no later than January 1, 2004. As of said date, all items of personal property not removed by Tenant shall be deemed abandoned and shall become the property of Landlord. 2. No later than April 15, 2003, City shall survey a parcel of 2 acres, more or less, in accordance with the schematic presented in Exhibit "A" (hereinafter called the "Relocation Site"), and the within ten (10) of delivery of the same, the parties shall execute a lease amendmem in the form attached hereto as Exhibit "B". Notwithstanding BUY-OUT & RELOCATION AGREEMENT Page 2 of 3 said lease amendment, all terms of the original lease shall apply to the occupancy oftbe original leasehold premises until the same is actually vacated or a certificate of occupancy is issued for the relocated facility, whichever occurs first. 3. Landlord shall perform the following relocation activities at no cost to Tenant: a) Prepare, and process for approval, a basic site plan for the Relocated Site to accommodate a facility of the same general size as Tenant's existing facility; b) Provide such additional asphalt surfacing for aircraft/vehicle parking and fill dirt to the Relocation Site as required to fulfill the basic site plan approved pursuant to subsection a) above; c) Establish uftlity easements and a paved access to the Relocation Site; d) Issue a building permit for the new facility; e) Accommodate stormwater discharge for the Relocated Site into the City system off-site; and f) Transfer ownership of fuel tank and related equipment to Tenant and require no payments or rent for the fuel tank for the duration of the lease. 4. Landlord shall cooperate with Tenant in processing impact fee credits with the County, as well as permitting issues with all regulatory agencies. 5. Landlord shall complete the activities set forth in paragraph 3 and have the Relocated Site available for occupancy by closing Runway 13-31, displac'mg the threshold, obtaining a waiver from the FAA, and/or any combination of the above, in accordance with a schedule that will reasonably allow completion of the relocated fac'flity at least thirty days prior to the date of vacancy established in paragraph 1. 6. Through the end oftha occupancy period as set forth above, all remaining terms of the Lease shall continue in effect, and Tenant shall make all rental payments required under said lease. Payment of rent shall be abated during the period between the date of vacancy set forth in paragraph 1, and the date a Certificate of Occupancy is issued for relocated facilities at the Relocation Site. BUY-OUT & RELOCATION AGREEMENT Page 3 of 3 7. The fights granted to Tenant hereunder are conditioned upon Tenant's continued compliance with the requirements of the terms of its Lease. Default and breach of said lease shall constitute a waiver and immediate forfeiture of these fights by Tenant. 8. After the execution of BUY-OUT & RELOCATION AGREEMENT and FI[RST AMENDMENT TO AIRPORT LEASE, Landlord shall pay Tenant the amount of eighty-five thousand dollars ($85,000) that, along with performance of the obligations set forth herein, shall constitute full and complete compensation to Tenant for all claims related to the Runway Reactivation Project. 9. The terms of this agreement are deemed to satisfy the provisions of paragraph 4 of the original Lease, and shall survive execution of any lease amendment or conveyance document absent express written modification or abrogation. 10. At anytime prior to the date of vacancy set forth in paragraph 1, Tenant may choose to terminate the leasehold and not to build the relocated facility, in which case Tenant shall keep the aforementioned eighty-five thousand dollars ($85,000) as full and complete compensation to Tenant for all claims related to the Runway Reactivation rroject. IN WITNESS WI~'.REOF, the parties hereto have set their hands and seals the day and year first above written. ATTEST: CITY OF SEBASTIAN Sally A. Maio, CMC City Clerk Approved as to Form and Legality for Reliance by the City of Sebastian only: By: Terrence R. Moore, City Manager J & S AVIATION, 1NC. Rich Stringer, City Attorney By: Its: [Corporate Seal] EXHIBIT "B" Page 1 of 3 FIRST AMENDMENT TO AIRPORT LEASE THIS AGREEMENT entered this day of ~ 2003, amends that certain AIRPORT LEASE existing between the CITY OF SEBASTIAN, a Florida municipal corporation (hereinafter called "Landlord") and J & S AVIATION, Inc., (hereinafter called "Tenant") dated February 22, 1999, and provides THAT IN AND FOR CONSIDERATION of fulfillment of the existing and previously bargained contractual obligations between the parties, the following is agreed: i. That the legal description of the leased premi.qes is amended to exclude the following parcel of land: [See attached Schedule "A "} consisting of acres more or less. 2. That the payment of rent shall be abated until issuance of a certificate of occupancy for improvements to the newly designated leased premises. Thereafter, the initial rental amount shall be five cents ($.05) per square foot. 3. That the initial term of the lease shall be expanded to run for thirty years through April 23, 2029. 4. During the twenty-fifth year of the Term the Landlord shall obtain an appraisal of the Premises including all Improvements constructed thereupon, unless this requirement and the Option to Extend is waived in writing by Tenant. A. Tenant Orations. Within ninety (90) days after delivery to Tenant of the appraisal, Tenant may exercise one of the following four options: i. Accept the rent valuation therein and offer in writing to enter a non-assignable, nonrenewable lease extension agreement for up to ten (10) additional years in accordance with the provisions herein except applying a new base Annual Rent amount equal to eight percent (8°A) of the value established in said appraisal. EXHIRIT "B" Page 2 of 3 This Extension Agreement shall be substantially in the form attached hereto as Exhibit "I". ii. Give notice of its intent to commission a second appraisal by a certified real estate appraiser to be completed within forty-five (45) days. a. If said appraisal results in a valuation of the Premises and Improvements within ten percent (10%) of the initial appraisal, the figures shall be averaged. b. If a disparity of greater than ten percent (10%) results, the respective appraisers shall confer and attempt to negotiate a compromise valuation. c. If no compromise results, said appraisers shall jointly submit the name of a qualified appraiser to the parties who shall then jointly commission an appraisal therefrom. Said appraisal value will be used to establish the rental amount if it falls between the values of the first two appraisals. If the value thereof falls outside the range of the first two appraisals, the relevant value shall be derived from averaging the three appraisals. Within thirty days of establishment of a rental value as set forth above, Tenant may exercise either option contained in subparagraphs "a" or "c" hereof.. iii. Give notice of its intent to allow the lease to expire at the end of the thirty-year terr~ iv. Landlord and Tenant may agree on an alternate rental rate for the additional term. B. Landlord Options. If Landlord does not accept an offer to enter into a renewed lease, the lease shall expire at the end of the thirty-year term, but the rent for the final five years of the lease shall be waived as additional consideration to Tenant for relinquishing ownersh/p of all site improvements thereafter. C. Automatic Increases during Extension. During the term of any extension pursuant to this Article, on each anniversary of the Commencement Date, this Annual Rent shall EXHIBIT "B" Page 3 of 3 be subject to/ncreases in accordance with the Price Index provisions of the original Lease. 5. That this amendment shall take effect February __., 2003, or such earlier date as subsequently agreed to between the parties in writing. 6. All other terms and conditions of the Lease Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. ATTEST: CITY OF SEBASTIAN Sally A. Maio, CMC City Clerk Approved as to Form and Legality for Reliance by the City of Sebastian only: Terrence R. Moore, City Manager J & S AVIATION, INC. Rich Stringer, City Attorney By: Its: [Corporate Seal] LEASE EXTENSION AGREEMENT Exhibit "I' Page 1 of 2 THIS LEASE EXTENSION AGREEMENT, made and entered into this day of , 2024, by and between the CITY OF SEBASTIAN, a municipal corporation existing under the laws of the State of Florida, (herei~t~er referred to as the "Landlord"), and J & S AVIATION, INC. (hereinafter referred to as the "Tenant") provides that IN AND FOR CONSIDERATION of compliance with the terms of that certain FIRST AMENDMENT TO AIRPORT LEASE between the parties dated ., 2003, and the mutual covenants hereinafter provided, the receipt and sufficiency of which are hereby acknowledged, the parties have agreed as follows: 1. The Leasehold of the afore-mentioned Lease Agreemem is hereby extended for an additional ten years from the date of the expiration of its Initial Term. 2. The Annual Rent for the first year of said extension shall be $**,***. Each year on the anniversmy of the Commencement Date, this Annual Rent shall be increased in accordance with the Price Index adjustment provisions set forth in the original Lease. 3. The Leasehold shall terminate at the end of this extended term and Tenant shall surrender possession of the Premises. 4. All other terms and provisions of the Lease Agreement, as modified by the First Amendment thereto, shall remain in full force and effect unless application of the same shall lead to a ludicrous result. AGREED to on the date first set forth above. ATTEST: CITY OF SEBASTIAN A Mumicipal Corporation By: City Clerk City Manager Approved as to Form and Legality for Reliance by the City of Sebastian only: Exhibit "I' Page 2 of 2 City Attorney J & S AVIATION, INC.. Corporate Seal: By: Its: I'~O~TY~ F,&gT HOM~ C~ PF.L[CAN ISLAND City of Sebastian, Florida Subject: Authorization of Resolution No. R- 03-07 establishing an agreement to loan the Riverfront Redevelopment District $108,000 for the purpose of funding a Redevelopment Plan. Appr~~City Manager Agenda No. ~9 3, ~9 ~ ~ Department Origin: Growth Mgrnt.'~ Finance//~..~_ - General Srvcs: Date Submitted: February 20, 2002 Agenda of: February 26, 2002 Exhibits: · Resolution No. R-03-07 EXPENDITURE REQLrlRED: $108,000 AMOUNT BUDGETED: APPROPRIATION REQU12RED: $108,000 S~Y On August 04, 2002 City Council authorized a consultant services agreement with Hemy Iler, of IPG, Inc., for determining the need and or feasibility of implementing a Community Redevelopment Agency (CRA) within the area affectionately referred to as the "triangle" along CR-512, bounded by the FEC railroad to the East. Mr. Iler completed the finding of necessity report (blight study) for the CRA, and presented said £mdings to the City Council on December 11, 2002. At w~.e~fi time Council authorized staffto negotiate with Mr. Iler for implementation of phase II of the CRA expansion plan. Accordingly, staff and Mr. Iler have agreed upon a scope of services (attached hereto) detailing development of a Community Redevelopment Plan. The agreed upon cost for the phase II scope of services is not to exceed $107,500 As detailed in the attached resolution, there is hereby established an agreement to loan from the General Fund to the Riverfront Redevelopment District an amount of ONE HUNDRED AND EIGHT THOUSAND DOLLARS ($108,000) to provide short-term funding for the creation of a Redevelopment Plan for the Riverfront Redevelopment District. The Riverfront Redevelopment Loan shall be for a period not to exceed one year from the date of adoption of this resolution. Move to adopt R-03-07. RECOMMENDED ACTION RESOLUTION NO. R-03-07 A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, ESTABLISHING AN AGREEMENT TO LOAN THE RIVERFRONT REDEVELOPMENT DISTRICT $108,000 FOR THE PURPOSE OF FUNDING A REDEVELOPMENT PLAN; ESTABLISH A USE OF FUNDS; ESTABLISH A RATE OF INTEREST; ESTABLISHING A TERM; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Riverfrom Redevelopment Agency has determined that improvements are necessary within the Riverfront Redevelopment District; and WHEREAS, the Riverfront Redevelopment District is a component unit of the City of Sebastian, and WHEREAS, a Comprehensive Redevelopment Plan would provide a blueprint for acceptable redevelopment improvements within the district; and WHEREAS, the level of tax increment financing in the current year as well as the dedication of that fmancing this fiscal year will not sustain the cost of developing the redevelopment plan; and WHEREAS, the Pdverfront Redevelopment Agency has approved this loan from the General Fund, and WHEREAS, the General Fund has sufficient reserves to cover short-term lending to the Riverfront Redevelopment District at an interest rate below market value, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, THAT: Section 1. LOAN AGREEMENT. There is hereby established an agreement to loan from the General Fund to the Pdverfront Redevelopment District an amount of ONE HUNDRED AND EIGHT THOUSAND DOLLARS ($108,000) to provide short-term funding for the creation of a Redevelopment Plan for the Riverfront Redevelopment District. Section 2. USE OF FUNDS. The Riverfront Redevelopment District Loan shall be used only for the purpose of creating a Comprehensive Redevelopment Plan for the expanded Pdverfront Redevelopment District. Section 3. RATE OF INTEREST. The interest rate charged on the Pdverfront Redevelopment Loan shall be the average monthly participant return rate received by the Local Government Surplus Funds Trust Fund (SBA) over the life of the loan. This rate shall be used to recover the interest lost on investment. Section 4. TERM OF LOAN. The Riverfront Redevelopment Loan shall be for a period not exceed one year from the date of adoption of this resolution. Section 5. All resolutions or parts of resolutions in conflict herewith am hereby repealed. Section 6. This Resolution shall become effective upon adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember vote, the vote was as follows: Mayor Waiter Barnes Vice Mayor James A. Hill Councilmember Ray Coniglio Councilmember Joe Barczyk Councilmember Ed Majcher and, upon being put to a The Mayor thereupon declared this Resolution duly passed and adopted this 26th day of February, 2003. CITY OF SEBASTIAN, FLORIDA By: Mayor Walter Barnes ATTEST: Sally A. Maio, CMC City Clerk Approved as to form and content for reliance by the City of Sebastian only: Rich Str'mger, City Attorney HOM~, OF PELICAN ISLAND City of Sebastian, Florida Subj eot: Consultant Services Agreement with ller Planning Group for implementation of phase II of the CRA District expansion plan. Appr~~ ub~ity Manager Agenda No. 05. O 5 ,~ Department Origin: Growth Mgmt. Finance: General Srvcs:~ Date Submitted: February 20, 2002 For Agenda of: February 26, 2002 Exhibits: ,, Scope of Services for Phase H of the CRA project. EXPENDITURE AMOUNT BUDGETED: REQUIRED: $108,000 APPROPRIATION REQUIRED: $108,000 SUMMARY On August 04, 2002 City Council authorized a consultant services agreement with Henry Iler, of lPG, Inc., for determining the need and or feasibility of implementing a Community Redevelopment Agency (CRA) within the area affectionately referred to as the "triangle" along CR-512, bounded by the FEC railroad to the East. Mr. Iler completed the finding of necessity report (blight study) for the CRA, and presented said findings to the City Council on December 11, 2002. At which time Council authorized staffto negotiate with Mr. Iler for implementation of phase II of the CRA expansion plan. Accordingly, staff and Mr. Iler have agreed upon a scope of services (attached hereto) detailing development of a Community Redevelopment Plan. The agreed upon cost for the phase II scope of services is not to exceed $107,500. RECOMMENDED ACTION Authorize the City Manager to enter into a consultant services contract with the Iler Planning Group for phase II of the CRA Project. City of Sebastian CRA Redevelopment Master Plan Project Scope of Services 2-12-03 Phase I: Finding of Necessity Report for Expansion Area [Completed 12-11-02.] Phase II: Community Redevelopment Plan Task II-~ : Identification of Opportunities and Constraints/Stakeholder Interviews Using the information gathered in Phase I of this project, the consultant will prepare a preliminary list and graphic presentation of redevelopment opportunities and constraints. This list will be used to engage community stakeholders (residents, political leaders, business and property owners in the CRA area, and representatives from non-profit agencies) in a discussion of the area. Up to six (6) interviews will be conducted with local leaders and a limited number of outside agencies (FDOT, FDEP and TCRPC) to provide initial input of community vision. Task II-2: Market and Socio-Economic Analysis Utilizing the most recent data available for the area, city and region, the IPG Team will perform an in-depth analysis of market and socio-economic conditions within the region and CRA itself to determine any areawide economic trends that may impact future redevelopment, identify the types of development that should be attracted to the new CRA area and identify any market constraints. Task II-3: Draft Community Redevelopment Plan Based on the stakeholder interviews and planning discussions with staff, the consultant will prepare the draft Community Redevelopment Plan for the CRA Area. The Plan will contain the following components: Background information on existing conditions and findings (staff to prepare initial draft per consultant specifications); 2) Future vision of the Area and redevelopment goals and objectives; 3.) Land use, zoning and urban design recommendations; 4.) Housing needs and neighborhood impact; Capital improvement projects (up to lo)addressing water, sewer, parks, streetscapes, open space, roads, transit, drainage, public safety, community services, historic and cultural resources, environment and conservation, bikeways, pedestrian linkages, and community identification with estimated costs (order-of-magnitude) where possible. 6.) Tax increment and other applicable revenue projections over lo-year period, and implementation phasing plan. 7.) Potential public/private partnerships for short-range private redevelopment projects. 8.) Illustrated plan for community redevelopment area_. 9.) All other elements needed to fully comply with the Community Redevelopment Act of ~969 (Part III of Chapter 163, Florida Statutes). The CRA Plan will address both the existing CRA and the new expansion area created as a result of Phase I work. Task 11-4: CRA Executive Board and Staff Review Following submittal of the draft redevelopment plan, the IPG Team will meet with City staff to review comments or suggestions regarding the plan. The draft Plan will also be presented to the CRA Executive Board in a workshop session. Task II-$: Final Community Redevelopment Plan The lPG Team will make the necessary revisions and submit a Final Redevelopment Plan to the City for consideration, and eventual approval, by the CRA Executive Board and City Commission at separate hearings. City staff will prepare the necessary approval resolutions or ordinances. Phase II Deliverables: Draft and Final Redevelopment Plan CRA Approval Ordinance/Resolution (City Attorney) Completion Timeframe: 8 months from NTP. Estimated Cost: Phase III: Continued Assistance with Planning & Implementation Once the CRA is established, the IPG Team will continue to provide implementation assistance to the CRA, on a case-by-case basis. The scope and cost for these additional services are over and above the project fixed fee, and will be negotiated on a time and materials basis with the City Manager as tasks arise. Task lII-l : Specific Redevelopment Planning and Projects The specific details of this task are not known at this point but depend upon the public projects identified in the Redevelopment Plan and the City's need for additional assistance in implementing the plan. Examples of such services provided to previous clients include: * Assistance in preparing grant applications; Preparation of planning studies, infrastructure analysis land development regulations specifically for the CRA; * Review of proposed developments for compliance with CRA standards; * Project management for public improvements within CRA area; and * Planning, design and engineering for CRA projects. Administration, strategic planning and public/private redevelopment projects. Phase III Estimated Cost: To be deterrnined in the future on a work order basis approved by City Manager and/or Coundl, as appropriate. 3 Citgo Responsibilities During project kick-off, the City will provide copies to Consultant of all available plans, engineering studies and any other documents, which may be useful as background information and analysis in preparing the CRA Report and Plan. City staff will expeditious]y review and comment on all Project deliverables as they are submitted. In addition, the City is responsible for ail extraordinary document reproduction (> 3 copies), securing of public meeting space as needed, meeting recordation, and provision of adequate public notice of meetings, workshops and hearings. The City Attorney is expected to prepare ail required resolutions and ordinances for this project. HOM~ OF PELICAN ISLAND AGENDA TRANSMITTAL Subject: Contract Award for Construction Manager ~ Risk for New City Hall & P.D. Expansion/Renovation Project Agenda No. 0 Department Origin: General Services General Services AdminisWa~or:. Finance Director: (,~/f,~d~ - ~ to budget only Date Submitted: February 20, 2003 For Agenda of: February 26, 2003 Exhibits: Request for Qualifications - Construction Manager ~ Risk EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: $35,953 REQUIRED: $35,953 SUMMARY As part of the process to build a New City Hall, and Police Facility Expansion & Renovations, a Construction Manager needs to be selected early on so that he can be part of the design team. The procuremant/constructiun process we are using is known as "Construction Manager ~ Risk, Guaranteed Maximum Price" This is a highly interactive construction process whereby the Cons~rnction Manager is an active participant in the design process working with the Owner, Architect/Engineer in partnership. The attached RFQ outlines in detail the Contract, duties and responsibilities of the Construction Manager, which are numerous. Request For Qualifications were solicited from both local firms and out of town firms. Fourteen (14) responses were received. An Evaluation Team was fomaed to review and short list the three (3) firms deemed to be the best. The short listed firms were interviewed by the following team members: Terrance Moore, City Manager; Paul Wagner, General Services Adminislrator; Terry Hill, Public Works Director; George Bouaeci, Building Director; and Rick Gonzalez, AIA & Project Architect. Suffolk Constmedon Company & Capp Custom Builders was ranked (by unanimous decision) as the number one choice using very specific scoring criteria outlined in the RFQ Document. Suffolk has partnered with local City of Sebastian Licensed Contractor, Capp Custom Buildem, Inc. Mickey Capp, Owner, will add a great dimension to the Suffolk Team, by offering knowledge of local sub-contrnctors, familiarity with the City's Building Department, and local rules and regulations, have a sense of pride and commitment as a local resident and business, plus he has an excellent record of being a quality builder. Contract negotiation team members, Terrence Moore, Paul Wagner, and architect Rick Gonzalez, have negotiated a contract with Suffolk for $35,953 for Pre-Comet-ion Services, subjact to City Council Approval. All persons mentioned above feel this is an excellent team of individunls dedicated to furnish its best skill and judgement, and to cooperate with one another in furthering the interests &the Owner on this very important project. RECOMMENDED ACTION Move to award & authorize the RFQ/Contract Documents as submi~ed, with Suffolk C~ction Company, Inc., Wes~ Palm Beach, Fl., in the amount of $35,953, and move to appropriate same to fund the project.