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HomeMy WebLinkAbout09/06/20021225 Main Street [] Sebastian, Florida 32958 Telephone (772) 589-5330 [] Fax (772} 589-5570 City Council Information Letter September 6, 2002 Initiation of Sebastian Boulevard Trian.qle Bli.qht Study Earlier this week, I hosted a meeting with representatives from the Iler Planning Group. The purpose of this session was to assign specific tasks relative to initiating the necessary blight study to possibly designate the Sebastian Boulevard Triangle as part of the City's Community Redevelopment Agency boundary. As referenced in the attached memorandum as compiled and delivered by Henry Iler, the collection of background information necessary to complete a respective comprehensive redevelopment needs study for the area is underway. As such, it is anticipated that necessary tasks will be completed in time for City Council to consider authorization of a resolution to formally declare the Sebastian Boulevard Triangle a redevelopment area, as defined via criteria established and contained in Florida Statutes Chapter 163. A presentation regarding this matter is therefore anticipated to take place during your regularly scheduled meeting of December 11, 2002. A final report for your review and education will likely be delivered a couple weeks prior to public discussion. Transition Relative to Television Broadcastin.q Services Earlier this week, City Clerk Sally Maio and I met with Sebastian River High School Television Production Instructor Reginald Reynolds to discuss arrangements regarding City Council meeting broadcasts this academic year. It turns out unfortunately that just about every student who was involved with this activity last year is no longer available to help continue this operation. In addition, the department is currently experiencing difficulties with recruitment of a new cadre of students to continue administration of the partnership. As such, it is with some regret that I am compelled to recommend that the City of Sebastian amicably terminate the agreement with the School District of Indian River County governing this arrangement. As I am sure that you agree, it has recently become necessary to establish a City Council Information Letter September 6, 2002 Page 2 more stable and reliable broadcasting effort to accommodate both our government channel and residents who are interested in viewing meetings from home. Arrangements are therefore underway to also solicit bids from private production agents capable of effectively and efficiently providing this service. I anticipate offering respective recommendations to City Council within the next few weeks. Staff from the City Clerk's Office will facilitate broadcasts for both September sessions. Official notification to School District Superintendent Roger Dearing was initiated yesterday via the attached letter. Given the circumstances, I do not foresee any additional concerns from School District officials about this matter. Ran.qe Li.qhtinR for Sebastian Municipal Golf Course During the August 21 st budget workshop with the Sebastian Management Team, interest was expressed regarding the possibility of implementing range lighting to expand play at Sebastian Municipal Golf Course. Director of Golf Operations Greg Gardner briefly addressed our ability to implement such a program, with a closing comment to further review and offer a respective recommendation. Since that time, Greg was able to perform a cost/benefit analysis, in an effort to ascertain feasibility accordingly. As referenced in the attached memorandum, minimal initial costs to implement range lighting total approximately $111,500. Interestingly, a best estimate for an annual profit from such a venture is anticipated to be approximately $2,412. As such, the recommendation is to not implement a range lighting program at this time. As outlined in Greg's report, such an arrangement may become more feasible as the City achieves a higher population base as growth continues in our area. Spatial Analysis Presentation In an effort to afford all City Council members the opportunity to learn more about the municipal facilities spatial analysis exercise via public presentation by REG and Associates, please be advised that this session has been rescheduled to take place during your September 25th regular meeting. As such, for those of you who may have not yet been able to review the respective report as delivered earlier last month, you have a couple more weeks to do so (laugh)! Enclosure(s): Memorandum from Henry ller - CRA Process Letter to Dr. Dearing - Television and Video Production Services Memorandum from Greg Gardner - Range Lighting Analysis My Documents/InfoLetter147 ¢JI3 0~ HoME OF PELICAN iSLAND 1225 MAIN STREET · SEBASTIAN, FLORID/*. 32958 TELEPHONE: (561) 589-5330 o FAX (561) 589-5!~70 September 5, 2002 Dr. Roger Deadng, Supedntendent School Distdct of Indian River County 1990 25th Street Vero Beach, Flodda 32960 Re: Agreement for Television and Video Taping Servic~ s. Dear Dr. Deadng: As the City of Sebastian wishes to implement a stable and continuous video production services program, please accept this letter as a 30 day written notification to terminate our agreement for said services currently being provided by 1he Sebastian River High School (SRHS) Television Production Department. Although 'this arrangement served our community well during the past year via providing a training opportunity for young people to gain valuable experience, as well as offered cost effective broadcasting to residents, it has recently come to our attention that students who were involved in the operation last year are no longer available to help continue this service. Despite this transition, city administration greatly appreciated the opportunity and privilege of working with SRHS TV Production Instructor Reginald Reynolds. He and his students were always gracious and responsive to our needs, resulting in very positive relations in our community. In fact, the Ftorida League of Cities recently recognized this initiative in this year's annual City Innova'dons Showcase, a statewide distributed publication that highlights the "good things" that Florida cities are implementing. Again, the City of Sebastian appreciates the opportunity to have been a part this partnership. Should you have questions, concern, and/or require further clarification, you may feel free to contact me by calling (772) 388-8203. Sincere}y, City Manager TRM Cc: Honorable Mayor, Vice Mayor and City Council (Via 9/610~ Information Letter) Sally MaJo, City Clerk Reginald Reynolds, Sebastian River High School My Documer~s/Videotaping2 "An Equal Opportunity Employsr~ Celebrating Our 75th Anniversary To: Mr. Terrence R. Moore, City of Sebastian Manager From: Greg Gardner, Director of Golf//'"~,~ ~ Date: 9-4-02 RE: range lighting Attached are two quotes regarding range lighting. As you can see, Net Connection, Inc. provided an $84,908 bid, while Musco Lighting bid $96,000. Other issues or concerns include: I. Actual costs of operating lights - according to Musco Lightning, costs to operate lights for one hour would range anywhere from $10 to $16, depending on current Florida Power & Light charges. Staffing costs - one range employee working approximately four hours per night = $7 per hour x 4 hours - $28 x 364 days - $10,192 Automatic Range Token Dispenser - cost $1200 - $2000, depending on capability, i.e. credit card, dollar bills, coins, ability to make change, etc. Regarding proximity to the Sebastian Municipal Airport, based upon rm~way 13-31 remaining open, Airport Staff would not support range or stadium lighting. Once runway 13-31 closes, Airport Staff would support range lighting as long as poles also have obstruction lighting installed, which would cost an additional $20,000 - $25,000. Regardless of which runways are operational, according to Musco Lighting and Airport Staff, if one pilot files a formal complaint to the FAA, the range lighting could potentially be removed. Main Street resident concerns - in talking with a two (2) different homeowners from Main Street, who are frequent customers to the golf course, both responded negatively to the thought of stadium type lights seen from their houses. One resident thought that if range lighting was installed, property values could possibly decline. The majority of Sebastian residents are retirees. I do not feel that our town of 16,000 would adequately support evening golf practice, as golf can easily be played on a year-round basis in Florida. Additional revenue generated based upon a $4 bucket of range balls = 18 buckets per evening x $4 per bucket = $72 x 364 days - $26,208 Note: 18 buckets could be a high estimate, this is also based upon adequate weather conditions, daily average for driving range is approximately $128 or 32 - $4 buckets. Total cost for range lighting - Obstruction lighting - Automatic token dispenser - Total $90,000 $20,000 $1,500 $111,500 10. Expenses (after initial costs have been paid for, which would take approximately 5 years) Staffing $10,192 FPL cost based on $12/hr ~ 3 hr x 364 days) $13,104 Annual maintenance -bulbs, fuses, etc. $500 Total yearly expenses not including initial start-up cost $23,796 Revenue $26,208 Annual Profit $2,412 After reviewing numbers and issues/concerns, I do not feel range lighting would be feasible at this time. Once the City of Sebastian achieves maximum growth (35,000 residents), I feel that range lighting would then be a viable, economic consideration. Of course, by that time, runway 13-31 will be closed. As I stated on #6, I do not feel that our current residential base is adequate to support range lighting. Most golf courses or ranges that have range lighting are located in larger, more populated areas, which have industry complete with several "second" and "third" shift workers. Another key factor in determining use of range lighting is length of time a particular area has adequate weather. Obviously, in northern areas where warm weather only lasts about half of the year, it is more crucial to maximize the time spent practicing golf or any other outdoor recreational venture. 11. Additional concerns include security-related issues and mosquito warnings. SEP, 4,~002 9: 14AM ~!0. 0028 Musco Sports Lighfing*1600 SW 52ad Way.* Plantation, FL 33317 Telephone (954) 583~9756*Fax(954) 583-9780*Mobile (954) 629-8446 P. 2/2 Budget Estimate Terms: Net 20 Days F,O.B.: Delivery: 7 Weeks Date: September 4, 2002 TO: Greg Gardner Sebastian Golf Course WE ARE PLEASED TO SUBMIT THE FOLLOWING QUOTATION FOR YOUR REVIEW _QJ'Y DESCRIPTION ~ TOTAL Quotation provides (4) 60' mh poles with (32) 1000 watt fixtures includes conduit wiring, switch gear, engineering, and permitting. This quotation assumes power within 100' of the pole location. Total Turnkey Price $967000.00 Pricing Is for sports lighling and poles onJy, Pricing does not include sales, usage or other appropriate taxes. A tax exempt certificate must be presented at the time of purohase to avoid these taxes Tim Imhoff 5ep Oq O~ l~:OBp Bob ~m~son ~0S-8~7-4S74 p.2 Net Inc. Co.x ..e. ction, Sport & Netting Products Project Proposal Septerabez 4, 2002 Customer: Sebastian Oo~f Course Location: PaOJe,c ' scoPE Design and install lighting for the existing driving range. (See included sketch) Furnish and Install the following: · Three, 40' concrete poles · 2?, ?80W Luminaries (3 per pole) 1,500 feet of underground conduit. · 4,500 feet of ~6 conductor · 1,700 feet of#10 conductor · 18 Underg-round junction boxes · One, Load center All supporting bolts, washers, clamps, and other hardware. · All labor, equipment, and shipping charges included. F~clusions: · Net Connection or, it's contractors are not responsible for property damage as a result of the installation of this netting system. Constructio~ will~roceed O~ly with approval from an autl~o~ed agent of ~he cu~tozne~ · Any expense for municipal perm/ts, bonds, or costs as a result of such perra/ts or bonds, wilt be passed along to customer. Scope Cost ........................................................................$ 84,908.00 35% down payment ($29,708.00) required with signed contract. Balance due with final invoice ($85,200.00). A 1-~ % penalty applied for ali balances beyond 30 days. 18% per annum. Prices quoted in effect for 60 days l~et Conn.e. etlon, Inc. Sport & Netting Products City of Sebastian, Driving Range Netting 15 O 16 741' · i8 ~--- ~---) 19 Proposed Lighting Poles Each side is a total length of 741' Poles are spaced 61' 4 The back end is 256' wide Poles are spaced 64' OtC Triple helix anchors are set back 36' ~ 3 Double helix ant. are set back 25' Triple Helix Anchor ~ O 2 Double Helix Anc. I) (18) 35' Class 2 po~e O (7) 60' Class 2 pole ~ (22) © I~elconn 07,~3/2001 Drawings are representaUonal and not to scale. -~---~---,-~ 27 0 28 September 5, 2002 To: Terrence Moore City Manager, City of Sebastian From: Henry Iler City Planning Consukant Re: Sebastian's CRA Expansion and Revised Plan - Future Schedule As a resuk of our excellent project kick-offyesterday with you, Tracy Hass and Jan King, we are now well underway in the collection of the background information necessary to complete the Redevelopment Needs Study for the CRA expansion area. As you know, we are approaching this CRA project in three distinct, but inter-related, phases as follows: Phase I: Phase II: Phase Ifil: Redevelopment Needs Report for Expansion Area. Comrmmity Redevelopment Plan Update and Revision. CRA Plan Implementation. The Phase I schedule below, consistent with the approved contract, was agreed upon yesterday: Task I-1: Kick-off and Coordination - complete. Task 1-2: Boundary Assessment/Field Studies - complete by 9-27-02. Task I-3: Draft Needs Report - complete by 10-18-02. Task I-4: Final Report - complete by 11-22-02. City Council: Presentation/Resolution - on 12-11-02. If the Redevelopment Needs Report and resolution is approved in December, we should immediately embark on Phase II, the CRA Plan update. I will work with you in the coming months on scope refinement and other contractual details for Phase II so we are "ready to go" in December. I hope this is a fairly accurate rendition of our meeting discussions. Please don't hesitate to call me if you have any questions or comments. Thank you. 11211 Prosperity Farms Road D Suite 205B ~ Palm Beach Gardens, FL 33410 v: 561.626.7067 U f: 561.626.5292 D e-m: ipgplan@mindspdng.com