Loading...
HomeMy WebLinkAbout08202003 BUDGET WORKSHOP HOME OF PEUCAN ISLAND 1225 Hain Street, Sebastian, FL 32958 · (772) 589-5330 SEBA~'i'~M,N CTrY COUNCTL FY2003/2004 BUDGET WORKSHOP WEDNESDAY~ AUGUST 20~ 2003 - 6:00 PM f4ZNUTES CTrY COUNCtL CHAHBERS 1225 14AZN STREETf SEBA~i~.AN, FLOR[DA Hayor Barnes called the Budget Workshop to order at 6:00 p.m. The Pledge of Allegiance was recited. ROLL CALL City Council Present: Mayor Walter Barnes Vice-Mayor Raymond Coniglio Councilmember .loe Barczyk Councilmember Nathan McCollum City Council Absent: Councilmember James Hill Staff Present: City Manager, Terrence Moore City Clerk, Sally Maio Deputy City Clerk, .leanette Williams Airport Director, Jason Milewski Building Director, George Bonacci City Engineer, David Fisher Stormwater Engineer, Ken 3oees Acting Finance Director, Debra Krueger General Services Manager, Paul Wagner Golf Course Manager, Greg Gardner Growth Management Director, Trecy Hass Human Resources Director, Jim Sexton Police Chief, James Davis Police Captain, Dave Puscher Police Lieutenant, Robert Lockhart Police Lieutenant, Greg Witt Public Works/Engineering Administrative Supervisor, Linda Kinchen Roads and Drainage Supervisor, .]em/Converse Parks and Recreation Supervisor, Chds McCarthy Also Present: Citizen Budget Advisory Board Membem - Ge~eRauth, Larry Napier, and Richard Smith City Council Workshop August 20, 2003 Page Two 4. FY 200312004 BUDGET A, OPENING COMMENTS - ClrFy MANAGER The City Manager opened the workshop by reporting that the City has the ability to maintain the current millage rate of 4.5904 due to increased property values. He went on to explain why it is necessary not to go to rolled-back rate due to the fact that ad valorem taxes represent only approximately one-third of alt City revenues. B. DEPARTMENT GOALS, OB.1ECTIVES, AND PROGRAMS, FISCAL YEAR 2004 1. CITY A'I-I'ORN EY The City Manager said the City Attomey was unable to attend the workshop and then stated that the Attorney's proposed budget is consistent with previous years, however, there may be some adjustments necessary based on a possible transition. He said the City Manager's budget and responsibilities are straightforward in that as Chief Executive Officer he oversees all administrative departments. (Ail department goals and object~yes are/isted/n the fisca/ year 200,t proposed budget) 2. GENERAL SERVICES The General Services Manager, a division of the City Manager's office, and which also oversees the City garage, presented his division's accomplishments and fiscal 2004 goals and objectives. 3. C~I-Y CLERK The City Clerk presented her department's accomplishments and fiscal 2004 goals and objectives. She noted there may be a needed increase in codification at a later date to accommodate amendments to stormwater code provisions. 4. FINANCE/MIS The Acting Finance Director presented her department's accomplishments and fiscal 2004 goals and objectives. City Council members complimented the Acting Finance Director for filling in the vacated Finance Director position, and for her efforts in the preparation of the budget. The City Manager also commended the Finance Department and Citizens Budget Advisory Board for its review of the proposed budget. Richard Smith, Citizens Budget Review Advisory Board, thanked City Council and staff for their cooperation with the board and for the opportunity to serve. He read from a portion of the Board's letter to Council relative to whether the County's "rate equalization charge" for water and sewer which appears as a 6% franchise fee, and which asks, if truly an equalization charge, should it go to the Utility or the MSTU (City). City Council Workshop August 20, 2003 Page Three The City Manager said this issue and Assistant County Administrator .]oe Baird's response would require a legal review. 5. HUMAN RESOURCES The Human Resources Director presented his department's accomplishments and 2004 goals and objectives. The safety manual recently published and initiated by Marge Poole was commended. 6. POE[CE DEPARTMENT The Police Chief introduced the Police Captain and Police Ueutenants, described the department's organizational structure, and presented accomplishments and fiscal 2004 goals and objectives for the following divisions: Administration The Chief explained the difference between an emergency response team and a SWAT team. Discussion followed on the 911 system. School Resource Officers The Chief explained the programs. Patrol Division The Chief noted a correction to uniformed division - "five" divisions rather than four. He went on the describe accomplishments and 2004 goals and objectives. TAPE I- SIDE II (7'05p. m.) The Chief noted a correction to funded positions at 23.5 and new position .5, and a reduction in the uniform expenditures for next year, due to the fact that they were able to purchase additional uniforms this year. Community Oriented Policing Unit - no corrections Code Enforcement - no corrections Detectives The Chief noted that the Detective division is now supervised by a Sergeant. Support Services - no corrections City Council Workshop August 20, 2003 Page Four Dispatch Unit Noted corrected numbers for calls received under perCormance measures as follows: 911 - 3600 Code Violation calls - 890 Total calls received - 29,500 Mr. McCollum said he wholeheartedly supports the School Resource Officer program, and urged City Council to request that the School Board renew its funding for those officers. The Chief noted that the City will pick up funding for the officers in November, and reported that Sebastian elementary schools have the only officers in the county school system. The City Manager said he and the Chief will meet with the new School Superintendent. In response to the Mayor, the officers said they did not believe there was a growing gang problem in the City; and that most departments are staying with Crown Victorias despite reports about problems. Mr. Coniglio agreed with importance of the School Resource Officer program, and the effectiveness of the buckle up program. In response to his question, the Chief said officers who live in the City and investigators are allowed to take vehicles home. Mr. Coniglio said it would benefit everyone if all officers could take their vehicles home. Mr. Barczyk commended programs implemented by the department. 7. ENGINEERING/STORMWATER The City Engineer complimented his colleagues, noting the City has a tremendous team in place. He then presented the Engineering Department goals and objectives for fiscal 2004. He said the department is working on improved citizen response and a better performance measurement process. He corrected the table on page 61 as follows: 2003/2004 Citizen Tnquiries and Complaints: 500-1000 2003/2004 Drainage/Easement Requests - 150-250 2003/2004 Signage - 5000 2003/2004 Site plan review items - 100 or more 2003/2004 Driveway and Drainage permits and inspections - 2000-3000 Stormwater The Stormwater Engineer listed accomplishments for the division since its inception this fiscal year and goals for fiscal 2004. Mr. Barczyk suggested educating the public in the newsletter about their responsibility to maintain swales. City Council Workshop August 20, 2003 Page Five Mayor Barnes called recess at 7:50 p.m. and reconvened the workshop at 8:04 p.m. All members were present. 8. ROADS & MAINTENANCE/PARKS/CEMETERY The Roads and Maintenance Supervisor described his divisions' accomplishments and goals and objectives for fiscal 2004. The Parks Supervisor described the accomplishments of the Cemetery Sexton and the Parks and Recreation Division, and goals and objectives for fiscal 2004. He responded to questions about pepper tree eradication from Easy Lake. The City Manager discussed the proposed South Side park program and the need to receive public input through Parks and Recreation, noting there is nothing firm in place at this time. 9. GROWTH MANAGEMENT The Director of Growth Management described his staff's accomplishments and goals and objectives for fiscal 2004. 10. BUILDING DEPARTMENT The Building Director described accomplishments for his department and 2004 goals and objectives. Mr. Coniglio commended him for the activity in the department and for coordination of local contractors on the train station. 11. GOLF COURSE The Golf Course Director described the accomplishments of the past couple of years at the Golf Course, and goals for fiscal 2004. He commended Don Campbell for painting buildings, and reported that One Source will not increase its annual rate to the City this year as it is entitled to. He went on to describe needed replacements to equipment owned by the City. He was commended for his staff, the beauty of the course, and the efficiency with which he runs the course. Mr. McCollum recommended looking into lowering the cost for Sebastian residents in the future. City Council Workshop August 20, 2003 Page Six 12. AIRPORT The Airport Director described his accomplishments and his goals for fiscal 2004. Mr. Coniglio said it was exciting to know how much is going on at the airport, and recommended that greenery be planted on the fence surrounding the golf course for aesthetics purposes. It was noted the drop zone will be moved in the future, and security camera monitoring will take place at the Police Department. A. COUNCIL COMMENTS/DIRECTION Mayor Barnes said he had no problem with the budget, that listening to department heads is a good experience, and he recommended the budget be moved on to the next step which is the public hearings. Mr. Barczyk agreed to proceed with a minor corrections that have been discussed. Mr. McCollum agreed that the budget should move forward. Mr. Coniglio agreed to proceed and recommended checking on the water utility fee with Attorney. Mayor Barnes congratulated everyone on staff for the good job on the budget and the work they do alt year long. Mr. McCollum noted the millage rate will remain the same, stating it was an honor to work with people who understand there will be increases in health care costs every year and still worked hard and professionally to keep the millage the same in a growing community, and that the City is in a pro-active stage. The City Manager noted the next City newsletter will provide information about the proposed millage and property tax rates. B. PUBLIC COMMENTS Being no further business, Mayor Barnes adjourned the workshop at 9:20 p.m. 13. Approved atth~~'~(/~ Regular City Council Meeting. / Sally A. ~_.~i6, ~:MC City Clerk / Walter W. ~mes Mayor PROPOSED RATES FOR 03-04, INDICATING HOW MUCH OF AN INCREASE TH~ERE WII,L BE VS. 02-03 SEASON. DC - stands for Discount Card Type of Service Winter Fall/Spring 18 holes W/cart $40 $4 increase $27 $2 $22 18 holes W/cart DC $30 $2 $24 $2 $19 9 holes W/cart $21 $2 $18 $2 $15 9 holes W/cart DC $18 $2 $16 $2 $13 18 holes walk $22 $2 $17 $2 $14 18 holes walk DC $19 $2 $15 $2 $11 9 holes walk $14 $2 $12 $2 $9 9 holes walk DC $12 $2 $10 $2 $8 18 holes-cart-noon n/a $23 $1 $18 18 holes-cart-noon DC n/a $21 $1 $17 Attemoon Special n/a $15 $1 $13 League $15 $1 $13 $1 $1l Junior After 2PM $2 $0 $2 $0 $2 Member Cart Fee-18 $15 $0 $12 $.79 $11 Member Cart Fee-9 $10 $ $9 $.96 $8 Member Walk 18 $8.04 $0 $5 $0 Snfc Mcuuber Walk 9 $5 $0 $3.04 $0 Sn/c Sumrn~ $1 $1 $1 $1 $1 $1 $1 $1 $1 $1 $1 $1 $0 $.72 $.52 Discount Card Sebastian Resident $26 $1 increase (31% - Resident Sales) Discount Card Non Resident $40 $5" (69% - Nonres. Sales) Driving Range (no change) $2.10 per token or $10 for six (6) tokens Club Rental (no change) $10 for 18 holes & $8 for 9 holes Club Storage $50 year $10 increase Computer Golf Handicap Service $18 Golf Lessons (no change) Memberships 02/03 Single Sebastian Resident $650 Family Sebastian Resident $930 Single Non Resident $865 Family Non Resident $1135 $3 increase $35 p~r lesson or 5 lessons for $150 03/04 Increase $676 $26 $967 $37 $900 $35 $1180 $45