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HomeMy WebLinkAbout10082003 REGULARHOME OF PELICAN ISLAND SEBASTIAN CiTY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, OCTOBER 8, 2003 - 7:00 P.M. CITY COUNCIL CHAMBERS '1225 MAIN STREET, SEBASTIAN, FLORIDA 2. 3. 4. The Mayor called the Regular Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Father John Morrissey of St. Sebastian Catholic Church gave the invocation. ROLL CALL City Council Present: Mayor Walter Barnes Vice-Mayor Raymond Coniglio Councilmember Joe Barczyk Councilmember James Hill Councilmember Nathan McCollum Staff Present: City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Stormwater Engineer, Ken Jones Finance Director, Shai Francis Police Chief, James Davis Airport Director, Jason Milewski Regular City Council Meeting October 8, 2003 Page Two 5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the w#tten agenda may be added only upon a unanimous vote of City Council members (R-03-14) The Mayor added a proclamation recognizing Arts and Humanities Month as the first item of item 6 by consensus of Council. 6. PROCLAMATIONS~ ANNOUNCEMENTS AND/OR PRESENTATIONS A. Proclamation - National Arts and Humanities Month - October Mayor Barnes read and presented the proclamation to Sheila Tucker and Mary Jane Kelly. A. Certificate of Appreciation to GFWC Sebastian Jr. Women's Club for Kroe,qel Statue Mayor Barnes presented a certificate to Shirley Wohlstenholme. B.Certificate of Appreciation to Ed Seeley for Code Enforcement Board Service Mayor Barnes presented the certificate to Mr. Seeley. C. Presentation by Historic Preservation Architect John Dean Old Sebastian Elementary School/City Hall Restoration Proqram John Dean presented the conceptual renovation plan for the Old City Hall building, which will begin when the new City Hall is completed and the old building is vacated. Mr. Hill said he would like to see a full restoration of one of the classrooms. Mr. Dean said this project will take approximately six months. D. Presentation by Ralph Brown, P.E., St. John's River Water Mana,qement District Progress Relative to Construction of Sebastian Stormwater Passive Park Ralph Brown, P.E., St. Johns River Water Management District, updated City Council on the 165 acre Sebastian Stormwater Passive Park, and responded to questions from City Council. The City Manager responded that this is a passive park and not appropriate for mountain bikes. Mr. Brown said the parking area has not yet been designed, but would possibly accommodate 8-10 cars, said they could look at adding other walking entrances on other streets, and noted that gopher tortoises have been moved for construction. E. Presentation by Representatives from Patterson-Bach Sebastian Economic Development Strategic Marketinq Communications Plan (Economic Development & Strategic Marketing Communications Plan) The City Manager introduced Chuck Wheeler, Patterson-Bach, who gave an overview of the plan (a copy of the plan is on file in the Office of the City Clerk). City Council commended him for the report. 03.201 03.039 03.126 03.202 03.130 Regular City Council Meeting October 8, 2003 Page Three 03.O70 F. Presentation by Representatives from Kirpatrick Pettis Stormwater Utility and Capital Improvement Revenue Bond Issuance The City Manager introduced Jeff Larson, Kirkpatrick Pettis, the City's investment bankers, discussed the $9.5 million bond closed in April for the new City Hall complex, described the additional bond for completion of the complex including the recreation area, and said he would bring back a series resolution on October 22n~. The City Manager, in response to Mr. Hill, explained the additional funding needed beyond the odginal $9.5 million bond as explained in his memo dated September 26th. Mr. Hill expressed strong concern because it was previously made clear to the public that this project would not exceed 9.5 million and they are now being told that it will be an additional $1.9 million. Mr. McCollum said a lot of the additional cost would be to cover furniture and equipment and he felt it important that everything in the building be new. Mr. Hill agreed with this but said the original estimate included these items. The City Manager said the original estimates did not include some of the site work for the park that will need to be accomplished, and that the estimates at that time were a work in process. Mr. Hill said he had asked at the beginning of the process whether the park property would be included in the $9.5 million and was told it would. The City Manager said that the Council has not yet received a recommendation from staff relative to the additional funding, nor has Council acted upon it. The City Manager said, for the record, there will be no further recommendations above and beyond what is being offered tonight. TAPE I - SIDE II (8:03 p.m.) Sal Neglia said the public and Council have been misled about the project cost, and staff should have waited to proceed until it was aware of all costs. Damian Gilliams agreed that additional monies should not be needed and asked what will happen when there are change orders. He recommended that the project be stopped and re-evaluated. Mr. Larson continued with his presentation on the proposed $6.4 million stormwater bond and referenced his memo to City staff dated October 2, 2003 as included in the agenda packet. (also see project handout provided to City Council prior to this meeting attached to these minutes) He said he will return to City Council on October 22, 2003 with the master resolution and the series resolution. He reported the rates are up slightly and the market is volatile right now, thus the urgent timetable. Regular City Council Meeting October 8, 2003 Page Four Mr. Larson continued to respond to inquiries from Council relative to the financing options. City Council provided a 5-0 consensus for Mr. Larson to proceed. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. 1-12 A. Approval of Regular Meeting Minutes - 9/24/03 03.203 13-16 Authorize the Expenditure, Not to Exceed $90,775 for the Purchase of Diesel and Regular Unleaded Fuels from Port Petroleum as Per the St. Lucie County School Board Term Contract (GSA Transmittal 9/29/03, Renewal Notification) 03.204 17-38 Waive Competitive Bid Process and Approve the Purchase of One 2001 Mercury Sable Vehicles and Three 2001 Mercury Marquis for the Police Department from Vero Beach Lincoln/Mercury Dealer and Authorize the Trade-In of Four Surplus Administrative Vehicles, Not to Exceed the Expenditure of $40,129 (PD Transmittal 9/30/03, Corresponding Vehicle Information) 03.152 39-44 Approve Change Order #1 to Contract Between City of Sebastian and Jobear/Warden Construction AND Award Pavement Work Using Indian River County Contract Bid #4010 to Dickerson Florida, Inc. for Total of $33,993.50 for Road and Water Improvements at Sebastian Municipal Airport (Airport Transmittal 9/30/03) 03.068 45-58 Resolution R-03-46 - Final Plat for Laurel Reserve Subdivision (GMD Transmittal R-03-46, Application, Plat, Contract) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING THE FINAL PLAT FOR A SUBDIVISION KNOWN AS LAUREL RESERVE; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. The City Attorney read the resolution title and read the amended item C which should be one Mercury Sable Vehicle and three Mercury Marquis vehicles which including the value of the trade-ins, should not exceed $40,129. MOTION by Hill/Coniglio "Mayor, I move approval of consent agenda items A-E." Mayor Barnes - aye Mr. Coniglio - aye Mr. Barczyk - aye Mr. Hill - aye Mr. McColium - aye Roll Call carried 5-0 Regular City Council Meeting October 8, 2003 Page Five 03.070 59-74 03.187 75-78 9. 10. 11. 12. COMMITTEE REPORTS/RECOMMENDATIONS - None PUBLIC HEARING - None INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign-up required - limit of ten minutes for each speaker Russ Owen, 344 Columbus Street, remarked on cut branches left on his street. The City Manager responded that it was from a FPL project. OLD BUSINESS - None NEW BUSINESS Ao Resolution No. R-03-45 Regarding Reimbursement of Certain Costs Relating to the Acquisition and Construction of Certain Capital Improvements Involvinq Stormwater Utilities (Finance Transmittal 2/2/03, R-03-45, Memo, Summary) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, REGARDING INCURRENCE OF DEBT AND REIMBURSEMENT OF CERTAIN COSTS RELATING TO CONSTRUCTION OF CERTAIN CAPITAL IMPROVEMENTS INVOLVING STORMWATER UTILITIES; PROVIDING FOR EFFECTIVE DATE. The City Attomey read the resolution title. MOTION by Hill/Coniglio "1 move to adopt Resolution R-03-45." Mr. Coniglio -aye Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - aye Mayor Barnes - aye Roll Call carried 5-0 First Reading Ordinance No. O-03-15 - Control of Open Burn n.q -Schedule Public Hearinq for 11/12/03 (City Attorney Transmittal 10/2/03, O-03-15) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CITY CODE SECTION 42-48 CONTROL OF OPEN BURNING; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR EFFECTIVE DATE. The City Attorney read the title and explained the changes within the ordinance. Regular City Council Meeting October 8, 2003 Page Six MOTION by McCollum/Hill "Mayor I move to approve Ordinance 03, O-03-15 for first reading." Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - aye Mayor Barnes - aye Mr. Coniglio - aye Roll Call carried 5-0 13. CITY ATTORNEY MATTERS 03.205 ~-80 Letter Regarding HB113A (Memo, Letter) Reported on HB113A regarding a proposed a fee of $200 for filing Code Enforcement cases in court, noting that the City does not utilize the court system, therefore will not be affected by the law. Reported on the transmittal dates for filing land use amendments, noting DCA will count the transmittals when they are approved. He explained the City has six separate matters to address and suggested a special meeting to address them rather than use up an entire regular meeting to consider them. The Special Meeting was scheduled for November 5th, 2003 at 7 p.m. to hear these issues. Advised the City to wait to proceed with collection from Capital Sanitation until the court made a ruling as to whether the City followed proper termination procedures. 14. CITY MANAGER MATTERS 03.191 A. Acknowledgements and Compliments from Residents (no backup) The City Manager stated he recently received resident accolades for the stormwater department, Schumann Drive medians, the City Hall tour for home school students, and the Public Works road crew. The City Clerk commended Officer Paul Graves for his participation in the tour. The City Attorney pointed out the thank you banner hanging in the City Hall building from the Boys and Girls Club. 15. CITY CLERK MATTERS Announced the North County Relay for Life Kickoff Party at Captain Hiram's October 14t~ at 5:30 p.m. to begin the countdown for the May 7 and 8, 2004 Relay for Life at Sebastian River High School. Regular City Council Meeting October 8, 2003 Page Seven 16. CITY COUNCIL MATTERS A. Mr. Barczyk Stated he had spent some time with Indian River County Parks and Recreation Department and found out that they plan to build three 350' softball fields at the North County Sports Complex. He suggested the City also build the bigger ball field rather than the smaller little league size. Requested the handicapped parking stripes at the Yacht Club be repainted. Invited the public to attend Student Government Day on October 22nd. Stated that the TCCLG banquet date had been changed and that maybe approval for the council and charter officer tickets be put on the agenda. B. Mr. McCollum Wished the Cubs good luck. C. Mayor Barnes Welcomed back City Attorney, Rich Stringer who was considering employment in the northern part of Florida. Stated that he had worked for Habitat for Humanity two weeks ago on 38th Street, and that it was such a great cause and he invited the public to help build houses. Stated Bill Germann requested some pepper trees hanging over his street be removed and the City Manager stated it was being taken care of. D. Mr. Hill - none Mr. Coni,qlio Commented on the Sebastian Highlands Scrub interlocal agreement and requested that County staff make a presentation before Council. Stated that the City was fortunate with property values and wondered if staff could look into what other communities are doing regarding tax credits for businesses. He would like a formal presentation at a future meeting. The City Manager stated that was part of Patterson-Bach's marketing strategy and Council would be provided further information. Announced the Men's health fair at Sebastian River Medical Center on Saturday, October 1 lt~ from 8 am to noon and he encouraged everyone to go. Regular City Council Meeting October 8, 2003 Page Eight 17. Being no further business, the Mayor adjourned the meeting at 9:00 p.m. Approved at the October 22nd, 2003 Regular City Council Meeting. Walter W. Barnes, Mayor ATTEST: ~L-SalI. YA. Maio, CMC; c~.C!erk INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC SIGN-UP SHEET October 8, 2003 REGULAR MEETING "New Business" as used herein, is defined as an item that has occurred or was discovered within the previous six months USE THIS FORM ONLY FOR INTRODUCTION OF NEW BUSINESS NOT OTHERWISE ON THE PREPARED AGENDA*- LIMIT OF 10 MINUTES PER SPEAKER If the item on which you wish to speak is on the printed agenda, do not sign this form. The Mayor will call for public input prior to Council deliberation on each agenda item. Please raise your hand when he calls for input. Name: New Subject: Name: New Subject: Name: New Subject: Name: New Subject: Name: New Subject: Name: New Subject: Project PA#l: Wentworth Ditch Stormwater Improvements Description: The Wentworth Ditch runs parallel to and north of CR 512 and discharges to Collier Canal at the east end. The western section of the ditch between Barber Street and Roseland Road is the high end and the location of frequent overtopping and flooding in the adjacent low-density residential neighborhoods. It is proposed to extend the Wentworth Ditch approximately 100 feet to the west with construction of 100 feet of 48- inch culvert under Roseland Road with a connection to the Blossom Ditch on the west side of Roseland. The diversion of the flow west to the Blossom Ditch and subsequently to the South Prong of the Sebastian River during high flow conditions will relieve the frequent flooding conditions. ' The current conceptual budget estimate for this project is $43,000, including design and construction. This number may change based on final design specifications and market conditions. Project PA#2: Potomac Ditch Stormwater Improvements Description: The stormwater in City of Sebastian Unit #4 flows north fi:om approximately Grandin Avenue to Lake Hardee an area of low-density residential property. The upstream area of this watershed is prone to overtopping and flooding similar to the problem in project #1. Hydraulic modeling has indicated that the peak stage in Lake Hardee is at or slightly below several top-of-road elevations. It has been determined that connecting this system with the Potomac Avenue ditch by constructing a culvert crossing under Roseland Road would provide the outfall relief needed to alleviate flooding. The outfall would eventually discharge into the South Prong of the Sebastian River. In a future second phase of this project, land will be purchased and a wet detention pond constructed to create a best management practice wet detention pond upstream of the Potomac Ditch outfall to increase sedimentation of total suspended solids and increase the total nitrogen and total phosphorus removal prior to discharge. The current conceptual budget estimate for this project is $51,000, including design and construction. This number may change based on final design specifications, market conditions, and permitting requirements. Project PA#3: Main Street/Twin Ditch Stormwater Improvements Description: The City of Sebastian presently utilizes a "Twin Ditch" located on City right-of-way between the City of Sebastian Airport property and residential property to the south of the double ditch along Main Street as a main collector and conveyance system for the stormwater run-off accumulated from the local road and residential properties. This collector channel is a direct contributor of stormwater run-off to the Sebastian River, a tributary to the Indian River Lagoon National Estuary. The conceptual design for the "Twin Ditch" project is to remove the berm between the two ditches, maximize the width of and deepen the channel to create a best management practice wet detention pond to increase sedimentation of total suspended solids and increase the total nitrogen and total phosphorus removal. A control structure at the western end of the detention pond will be constructed to effectively to control the discharge of fi:eshwater to the Sebastian River subsequent to a stormwater event. The current conceptual budget estimate for this project is $699,000, including design and construction. This number may change based on final design specifications and market conditions. Periwinkle Drive Stormwater Improvements Project PA#4: Description: This project is located in the south central area of the City of Sebastian and targets a minimal treatment 53-acre watershed with a direct outfall to the Sebastian River, a tributary of the Indian River Lagoon. A three (3) acre best management practice wet detention stormwater pond is proposed for construction on an existing City owned parcel. This parcel is located between Periwinkle Drive, Seashore Avenue and Ocean Breeze Street. The wet detention pond will reduce the pollutant loading, increase sedimentation and equalize stormwater flow surges. A new road crossing culver will also be installed under Ocean Breeze Street to alleviate localized flooding in an area with marginal B/D soils. The pond should provide removal efficiencies of 80%-90% for TSS, 40%-50% of Total Phosphorus, and 30%-40% of Total Nitrogen. The current conceptual budget estimate for this project is $500,000, including design and construction. This number may change based on final design specifications and market conditions. Project PA#6: Middle Stonecrop Stormwater Improvements Description: Project #6 is associated with the lack of conveyance in the east-west channel south of the residential properties on the south side of Majestic Avenue from Laconia Street to the Stonecrop stormwater best management practice wetland treatment facility. Hydraulic modeling indicates insufficient capacity in the culvert crossings at Laconia Street, Bevan Drive and Stonecrop Street. The objective of this project is to replace the road crossings at Laconia Street, Bevan Drive and Stonecrop Street to provide increased capacity at each of the road crossings to alleviate flooding. In addition, the modeling indicates insufficient capacity in the Majestic Channel upon replacement of the existing insufficient road crossing culverts. It was determined the top-of-ditch width of the Majestic Channel was equal to the width of the right-of-way. The only alternative to obtain the required capacity in the channel is to excavate vertical walls and line this portion of the ditch with sheet walls or other vertical structure fi:om Laconia Street to Stonecrop Street, which would also be included in this project. The current conceptual budget estimate for this project is $1,366,000, including design and construction. This number may change based on final design specifications and market conditions. Project PA#7: Lower Stonecrop Stormwater Improvements Description: Project #7 is similar to project #6 in that two of the road crossings are insufficient to carry the flow of the conveyance channel. The road crossing culverts under Clearbrook Street west of Laconia and the culvert under Laconia just south of Gladiola are bottlenecks to the conveyance channel. This project would replace both road crossings to increase the capacity flowing under Laconia Street and Clearbrook Street. This conveyance channel has a direct discharge to the South Prong of the Sebastian River with no treatment for water quality improvement. The second phase of the project includes the purchase of land and construction of a best management practice 5.5 acre wet detention pond for increased sedimentation of settleable solids and reduction of total phosphorus and total nitrogen. The current conceptual budget estimate for this project is $1,218,000, including design and construction. This number may change based on final design specifications and market conditions. Project PA#8: Collier Creek Canal Dredging Stormwater Improvements Description: Currently the Collier Creek canal north of CR 512 is in a compromised position due to an abundance of accumulated sediments. These excess sediments have reduced the hydraulic capacity of the canals as well as provide a source of TSS, which may ultimately be washed into the South Prong of the Sebastian River. In addition to the build up of sediments, there are several areas along the canal where the failure of the retaining seawalls appears to be imminent. Failure of seawalls would result in the additional introduction of a significant mount of soil into the canal, thus exacerbating an already poor condition. This project would include dredging the accumulated sedimentation from approximately one mile of the Collier Creek canal north of CR512. In addition to dredging the accumulated sedimentation, the canal would be dredged to an increased depth, to increase the volume, resulting in additional wet detention and providing for additional water quality treatment prior to discharge to the South Prong of the Sebastian River. The increased dredging depth and the recovery of right-of-way due to misplacement of the original seawall, may require some seawall modification. The current conceptual budget estimate for this project is $1,440,000, including design and construction. This number may change based on final design specifications and market conditions and level of contributions form adjacent property owners.