The URL can be used to link to this page

Home My WebLink About01172003 1225 Main Street [] Sebastian, Florida 32958 Telephone (772) 589-5330 [] Fax (772) 589-5570 City Council Information Letter January 17, 2003 Community Development Block Grant Program Award for Louisiana Avenue Area Improvement Program Nearly three months ago, I delivered a report to you relative to the status of our community's application for final assistance from the Florida Small Cities Community Development Block Grant (CDBG) program to help finance implementation of the Louisiana Avenue Area Improvement Program. As a result of our position of the time of possibly not being able to receive funding until the Fiscal Year 2003 allocation becomes available, the recommendation to submit an ancillary proposal was offered and accepted in an effort to ensure a guaranteed successful grant award. I am pleased to report that I received word earlier this week that the City of Sebastian will be awarded its full funding request totaling $700,000 from the initial Fiscal Year 2002 cycle. As such, a respective agreement and formal award letter will likely be presented for your review and consideration during your February 12th meeting. After the agreement is executed, the Department of Engineering, in conjunction with WCG Engineering, Inc. will begin finalizing respective engineering plans, as necessary to define and outline scope of specific improvements to govern the Louisiana Avenue Area Improvement Program. Immediately afterwards, such plans and proposals will be presented publicly, via future presentations to both the Citizens Advisory Task Force and City Council. A formal bid process will then be initiated, potentially affording the City of Sebastian the ability to initiate enhancements later this spring and/or early summer. As you will recall, this success will enable the City to implement a $1,000,000 neighborhood revitalization effort (including the $300,000 required matching contribution to effectively administer the program). Interestingly, this award represents the largest single, non-aviation related grant allocation to the City of Sebastian in the community's known history (and likely via one of the most competitive review processes to date). Congratulations! City Council information Letter January 17, 2003 Page 2 Parks and Recreational Facilities Bid Process Some of you may have noticed some vegetation clearing currently underway at recently acquired city property just south of the existing Riverview Park along Indian River Drive. This exercise simply represents an exotic vegetation (Brazilian Peppers, Australian Pines, etc.) removal program administered by the Department of Public Works in preparation for park development initiatives as discussed publicly via various presentations during the past year or so before the City Council and Parks and Recreation Advisory Committee. Since last week's meeting after authorization was granted to execute a Submerged Land Lease with the Florida Department of Environmental Protection, engineering plans as communicated publicly were finalized, so as to begin a respective bid solicitation process. This arrangement will also include acceptance and review of proposals to construct parks and applicable recreational facilities as outlined in the Fiscal Year 2002/2003 Parks Development Plan, including the ancillary parking lot to accommodate patrons at the Barber Street Sports Complex on city owned property located on Fairfield Lane. The intention in this regard is to also give City Council the ability to publicly authorize specific features and components of park development activities. As such, my office anticipates being able to schedule respective presentations and offer applicable recommendations during your February 26th regular meeting. Notice from Florida East Coast Railway Barber Street Grade Crossing Rehabilitation Please find the attached letter as compiled and delivered by J.L. Schonder, Manager of Engineering Services, Florida East Coast Railway officially notifying the City of Sebastian of their intention to implement a grade crossing rehabilitation program on 'deteriorated' property adjacent to train tracks at Barber Street just west of United States Highway One. As also referenced in the letter, in accordance with conditions incorporated into a long-term agreement executed by both parties in August 1984, the cost of such rehabilitation activities is the responsibility of the City. As such, the Departments of Engineering and Finance will be directed to review the enclosed cost estimates prior to recommending authorization to City Council to implement this project. Respective presentations are anticipated to be offered during your February 12th session. City Council Information Letter January 17, 2003 Page 3 Kin.q Holiday Observance As is the case with just about every other public entity throughout the United States (municipalities, state and federal agencies, school districts, etc.), please be advised as a reminder that City Hall will be closed Monday, January 20th in observance of Martin Luther King Jr. Day. I will however be available in the area should the need arise for any of you to speak with me during this time. Some of you may have heard by now about the Annual King Holiday Parade that is held every King Day in the Gilford Community of Central Indian River County. This year's event will take place in the vicinity of United States Highway One, between 37th Street and 45th Street, beginning at 10:00 a.m. Numerous dignitaries are anticipated to either attend and/or participate, including my family and I. As such, anyone who has an interest in attending should therefore feel free to stop by as well. Enclosure(s): Letter and Attachment from FECR - Barber Street Grade Crossing Rehabilitation My Documents/InfoLetter162 Florida East ast R A ! L W A Y,: L.L.C. January 3, 2003 File: 218/3 9/171 SEBASTIAN: Mr. Terrence Moore City Manager City of Sebastian 1225 Main Street Sebastian, Florida 32958 GRADE CROSSING REltABILITATION BARBER STREET, MII,EPOST 218+171' - FDOT# 2729~~. City Manager's Office Dear Mr. Moore: During a recent field inspection, FEC personnel noted the ride quality for both railway and highway traffic over the above-referenced grade crossing has declined to the point of requiring rehabilitation. Additionally, this deteriorated condition has required the placing of a speed restriction for all train movements over the crossing. In order to restore acceptable levels of surface conditions for both highway and railway traffic, we intend to schedule the rehabilitation work for February 24, 2003. In accordance with the terms of the agreement dated August 30, 1984, the cost of the rehabilitation is the responsibility of the City. The costs to the City are as outlined in the enclosed estimate. It should be noted that this is an estimate only and assumes a worst case scope of work. This point aside, all charges for which the City is responsible shall be billed on an actual cost basis. Along these lines, note the estimate includes amounts for maintenance of traffic and asphalt work. In the event the City can provide these items more economically than FEC, it is acceptable that the City arrange for this work directly. Please review the above and the enclosed estimate. If acceptable, please acknowledge this letter by providing a letter of authorization against which we may bill for this work. As the speed restriction is having operational impacts on rail Waffle, your prompt attent/on to this matter would be appreciated. ~ the interim, our General Roadmaster, Mr. G. E. Clegg, will be in contact to coordinate the scheduling of the work. Otherwise, if you have any questions in this matter, please do not hesitate to contact me. Sincerely, J. L. Schonder Manager - Engineering Services ,Enclosure CC: Mr. G. E. Clegg - Please collect all charges in this matter to AFE 730534 Mr. A. G. Fowler - (w/o enclosure) As information. Mr. D. A. Smith - Copy of the estimate attached for your accounting. Ms. C. C. Whatley - AFE# 730534 One Malage ~et=. P.O. Box '1048.. St. AugusUne, FL · 32085-t~8 FLORIDA EAST COAST RAILWAY COMPANY SAINT AUGUSTINE, FLORIDA SEBASTIAN: REHABILITATE EXISTING TYPE T-MODIFIED GRADE CROSSING BARBER STREET, MP 218+171' - FDOT# 272974H FILE: 218/39/171 01~3~3 CROSSING DESCRIPTION Length of Crossing Surface: Number of Tracks: Length of Track Panel: PAVING DESCRIPTION 24 Tf Width (Across Road) 1 Ea Length (Along Road) 64 Tf Projected Lift 24 Ft 8O Ft 3In AGREEMENT DESCRIPTION GANG DESCRIPTION Responsible Party: City of Sebastian 3 Fort Pierce Section Agreement Date: 08/30/84 14 Fort Pierce Smoothing Division of Responsibility 1 Crane Encase Fiber Optic Cable N/A 1 Loader Maintenance of Traffic City Crossing Surface City Track Materials City Track Construction City Paving City Overtime N/A COST RECAPITULATION 10.00% Track & Civil Work Item Labor Equipment Material Contract Contingency Encase Fiber Optic Cable n/a n/a n/a 0.00 0.00 Mobilization/Material Consolidation 1,751.27 2,381.40 n/a n/a 467.33 Construct Track Panel & Place 678.39 1,112.00 3,992.03 n/a 617.59 Maintenance of Traffic/Police Protection n/a n/a n/a 2,600.00 300.00 Remove Crossing Surface 287.01 619.14 n/a n/a 93.85 Remove/Replace Structure 2,997.44 6,083.20 n/a 1,000.00 1,019.36 Line & Surface Track 717.28 755.88 1,576.68 n/a 350.16 Replace Crossing Surface, As Needed 574.01 1,238.28 3,236.29 fda 551.42 Place Asphalt 168.50 54.40 fda 4,320.00 457.10 Site Cleanup 570.79 789.60 n/a fda 139.61 Overtime Charge for Weekend Work n/a n/a n/a n/a 0.00 Totals: 7,744.68 13,033.90 8,805.00 7,920.00 3,996.42 Total 0.00 4,600.00 6,400.00 2,900.00 1,000.00 11,100.00 3,400.00 5,600.00 5,000.00 1,500.00 0.00 41,500.00 Responsible Party N/A City city city city city city city city City N/A TOTAL TRACK & CIVIL PROJECT COST: ENGINEERING & SUPERVISION: TOTAL PROJECT COSTS: 41,500.00 1,729.17 $/Ft 1,660.00 TOTAL COST TO BE BORNE BY CITY OF SEBASTIAN: 43,160.00 NOTE: THE ABOVE IS AN ESTIMATE ONLY, ALL CHARGES WILL BE BASED ON ACTUAL COST EXHIBIT "B"