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HomeMy WebLinkAbout02142003 1225 Main Street [] Sebastian, Florida 32958 Telephone (772) 589-5330 [] Fax (772) 589-5570 City Council Information Letter February 14, 2003 Recommendations for Community Redevelopment Agency Meeting and Action As the Department of Growth Management is currently in position to offer recommendations relative to the next phase of the Community Redevelopment Agency (CRA) district expansion and comprehensive master planning process, I wish to schedule a CRA Board of Directors meeting to take place Wednesday evening February 26th at 6:00 p.m., one half hour prior to the Board of Adjustment session scheduled to take place at 6:30 p.m. The purpose of this proposed meeting will be to address recommendations relative to the attached scope of services for redevelopment master planning activities as forwarded by the City's CRA consultant Henry Iler, whereby a status report will also be offered publicly relative to the status of the boundary expansion process. In addition, respective cost recommendations will be offered for consideration for authorization during CRA session, as well as via the Regular City Council meeting. Hopefully no problems exist relative to scheduling this meeting. However, please feel free to inform me individually if serious conflicts exist, as I will be more than happy to reschedule the session if necessary. Sebastian Stormwater Passive Park Please find the attached electronic mail message as compiled and delivered by Mr. Ralph Brown, P.E., Project Manager, St. John's River Water Management District (SJRWMD) relative to the status of implementing construction of the 160+ acre Sebastian Stormwater Passive Park. lam pleased to report that some improvements to the property were recently initiated, including light clearing and mulching of Brazilian Pepper trees, gopher tortoise relocation efforts and initial fencing activities for erosion and turbidity control purposes. I will host a meeting here at City Hall next City Council Information Letter February 14, 2003 Page 2 Wednesday February 19th with officials from SJRWMD to discuss additional related tasks and applicable revised timeframes for project completion. I will of course continuously keep the City Council and interested residents abreast as to the status of progress accordingly. Visiting Nurses Association "Health Care on Wheels" Please find the attached letter as compiled and delivered by Ms. Paula Artlip, Corporate Office Manager, Visiting Nurse Association (VNA) requesting the City of Sebastian's permission to park the agency's "Health Care on Wheels" mobile unit on Harrison Street adjacent to Riverview Park during the day every Tuesday for the next several weeks or so. I discussed this request with Police Chief Jim Davis, who did not foresee any problems with this arrangement. As such, the Office of the City Manager granted permission to accommodate VNA on a very temporary basis until a more permanent site has been established for this purpose (more than likely, a permanent location in the unincorporated area will be selected, as I am not aware of any such opportunities in any of the corporate limits of cities located in Indian River County). National Security Compliance Issues As I am sure that you all are aware, the National Security Alert has recently been elevated to orange (high) status. Under these circumstances, federal agencies are advising local and state governments to adhere to respective emergency and security guidelines to help potentially disrupt potential terrorist acts accordingly, including the closure of ancillary entrances and exits in public facilities. As such, the attached Notice to the Public from the Sebastian Police Department is being positioned on rear and other additional doors of municipal buildings, including City Hall, Sebastian Police Station and various modular offices. Only main (front) entrances will be open for public access. Additional instructions are listed on the notice. Although this arrangement may facilitate a level of inconvenience, city administration is simply working to cooperatively support national security efforts. Hopefully, such will be the case for relatively brief period of time. City Council Information Letter February 14, 2003 Page 3 President's Day Please be advised, just as a reminder, that Monday, February 17th is President's Day, and that City Hall will be closed in observance. More than likely however, I will be reporting to the office as well as be available at home during this extended weekend. As such, any of you may feel free to contact me, should be need to do so arises. Enclosure(s): CRA Redevelopment Master Plan Scope of Services Electronic Mail Message from Ralph Brown, SJRWMD - Sebastian Stormwater Park Construction Update Letter from Paula Artlip, VNA - "Health Care on Wheels" Notice to the Public from Sebastian Police Department - Building Security My Documents/InfoLetter165 City of Sebastian CRA Redevelopment Master Plan Project Scope of Services 2-12-03 Phase I: Finding of Necessi _ty Report for Expansion Area [Completed 12-11-O2.] Phase II: Communi_ty Redevelopment Plan Task II-l: Identification of Opportunities and Constraints/Stakeholder Interviews Using the information gathered in Phase I of this project, the consultant will prepare a preliminary list and graphic presentation of redevelopment opportunities and constraints. This list will be used to engage community stakeholders (residents, political leaders, business and property owners in the CRA area, and representatives from non-profit agencies) in a discussion of the area. Up to six (6) interviews will be conducted with local leaders and a limited number of outside agencies (FDOT, FDEP and TCRPC) to provide initial input of community vision. Task II-2: Market and Socio-Economic Analysis Utilizing the most recent data available for the area, city and region, the IPG Team will perform an in-depth analysis of market and socio-economic conditions within the region and CRA itself to determine any areawide economic trends that may impact future redevelopment, identify the types of development that should be attracted to the new CRA area and identify any market constraints. Task 11-3: Draft Community Redevelopment Plan Based on the stakeholder interviews and planning discussions with staff, the consultant will prepare the draft Community Redevelopment Plan for the CRA Area. The Plan will contain the following components: 1.) Background information on existing conditions and findings (staff to prepare initial draft per consultant specifications); 2) Future vision of the Area and redevelopment goals and objectives; 3.) Land use, zoning and urban design recommendations; 4.) Housing needs and neighborhood impact; 5.) Capital improvement projects (up to ~o)addressing water, sewer, parks, streetscapes, open space, roads, transit, drainage, public safety, community services, historic and cultural resources, environment and conservation, bikeways, pedestrian linkages, and community identification with estimated costs (order-of-magnitude) where possible. 6.) Tax increment and other applicable revenue projections over lo-year period, and implementation phasing plan. 7.) Potential public/private redevelopment projects. partnerships for short-range private 8.) Illustrated plan for community redevelopment area_. 9.) All other elements needed to fully comply with the Community Redevelopment Act of ~969 (Part III of Chapter 163, Florida Statutes). The CRA Plan will address both the existing CRA and the new expansion area created as a result of Phase I work. Task 11-4: CRA Executive Board and Staff Review Following submittal of the draft redevelopment plan, the IPG Team will meet with City staff to review comments or suggestions regarding the plan. The draft Plan will also be presented to the CRA Executive Board in a workshop session. 2 Task 11-5: Final Community Redevelopment Plan The IPG Team will make the necessary revisions and submit a Final Redevelopment Plan to the City for consideration, and eventual approval, by the CRA Executive Board and City Commission at separate hearings. City staff will prepare the necessary approval resolutions or ordinances. Phase II Deliverables: Draft and Final Redevelopment Plan CRA Approval Ordinance/Resolution (City Attorney) Completion Timeframe: 8 months from NTP. Phase III: Continued Assistance with Planning & Implementation Once the CRA is established, the IPG Team will continue to provide implementation assistance to the CRA, on a casemby-case basis. The scope and cost for these additional services are over and above the project fixed fee, and will be negotiated on a time and materials basis with the City Manager as tasks arise. Task III-~: Specific Redevelopment Planning and Projects The specific details of this task are not known at this point but depend upon the public projects identified in the Redevelopment Plan and the City's need for additional assistance in implementing the plan. Examples of such services provided to previous clients include: Assistance in preparing grant applications; Preparation of planning studies, infrastructure analysis land development regulations specifically for the CRA; Review of proposed developments for compliance with CRA standards; Project management for public improvements within CRA area; and Planning, design and engineering for CRA projects. Administration, strategic planning and public/private redevelopment projects. Phase III Estimated Cost: To be determined in the future on a work order basis approved by City Manager and/or Council, as appropriate. City_ Responsibilities During project kick-off, the City will provide copies to Consultant of all available plans, engineering studies and any other documents, which may be useful as background information and analysis in preparing the CRA Report and Plan. City staff will expeditiously review and comment on all Project deliverables as they are submitted. In addition, the City is responsible for all extraordinary document reproduction (> 3 copies), securing of public meeting space as needed, meeting recordation, and provision of adequate public notice of meetings, workshops and hearings. The City Attorney is expected to prepare all required resolutions and ordinances for this project. 4 Linda Kinchen From: Sent: To: Cc: Subject: RBrown@sjrwmd.com Tuesday, February 11,2003 10:29 AM LKinchen@cityofsebastian.org MCullum@sjrwmd.com; DWatt@sjrwmd.com; MEngel@sjrwmd.com; TRice@sjrwmd.com Sebastian Stormwater Park construction update Linda, we will be scheduling a meeting with the City of Sebastian in the next couple weeks to provide a full update on the project. The following is the basic schedule for the start of construction: 1. Clear and mulch Brazillian Pepper trees located on the property. This construction began on January 27th and will continue through Feb. 28th. We are using two trackhoes with a grinder attachment to remove the pepper trees. The machine grinds the trees down to the stump leaving only mulch. The majority of the pepper trees are located on the south side of the property adjacent to the canal. However, we are also removing pepper trees at other locations on the property including an area near the north gate to the property off of Englar Blvd. 2. Relocate gopher tortoises - Sometime toward the end of Feb. or the beginning of March we will start relocating gopher tortoises to the northeast corner of the property. This work will include fencing of the northeast corner to contain the tortoises and using a backhoe to dig up the tortoises for relocation. This will take approximately 2 weeks and the timing is dependent upon warm weather. 3. Surveying - We began surveying layout on the property on Feb 10th. This work will continue for several weeks. 4. Silt fence installation for erosion and turbidity control during construction - The last week in Feb. we will begin clearing activities required for installation of silt fence around the perimeter of the property and around all onsite wetlands. As the silt fence locations are cleared, our silt fence contractor will be using a trenching machine to install the silt fence. This process should take approximately 2 to 3 weeks. 5. Upon completion of the gopher tortoise relocation and the silt fence installation we will be ready to begin mobilization of construction equipment to the property. The District's contractor is Perry Construction. Their initial task will be clearing of pond and berm locations located throughout the property. The estimated date for the beginning of major clearing activities is the second week in March. I will be giving a presentation to the City of Sebastian homeowners association on March 3rd to provide an update on the project. The presentation is scheduled for 7:30 pm at the library located off of CR-512. Please call me at (321) 863-0063 if you have any questions. Feb-lO-03 05:03P P.O1 c' iNA Visiting Nurse Associatkm l't~,'~ ~6th Szrect Ve'm Beach. Fl. ~2c)(30 800.740.5700 772.507.555 J Fa×'. 772.5~9.4~. 74 At the ~ a~ h~me health February 1 O, 2003 Terrance Moore City Manager City of Sebastian 1225 Main Street Sebastian, FL 32958 Dear Mr. Moore: Per our telephone conversation, 1 ~m faxing you a request to park the Visiting Nurse Association mobile unit, "Health Care on Wheels" at Riverview Park (on Harrison Street) from 8:30 am to 8:00 pm on Tuesdays until we can find a permanent site for our Tuesday morning clinics. We have been in Wabasso for several years; however, our current site is now under construction and we need to find a new home. ()ur "Health Care on Wheels" is a 36 foot Bluebird bus, totally funded by the Indian River County Taxing District, providing basic health care to citizens of Indian River County who are unable to pay tbr care. Our ~rvices are free except for a nominal charge for sports and work physicals and for TB tests. We also offer cholesterol screenings. We do want to remain at the park for our afternoon clinics. It is a very good site and safe for our patiems as well as the statTof the unit. Thank you for your help with this matter. We really appreciatc~the city of Sebastian allowing us to hold our clinics at the park and serve the indigent and working poor of Indian River County. If you have any questions, please call me at 772/9'78-5575. Sincerely, Paula Artlip Corporate Office Man~ger Notice to the Public By order of the Sebastian Police Department The National Security Alert has been elevated to orange (high alert). For this reason all Sebastian City buildings now are in compliance with this alert. Sebastian City officials are requesting that all citizens accept this small inconvenience while at the same time, realize this is to protect all of our interests. · Only main entrances are open for pubhc access. · Visitors are required to check in at the mare entrance. Identification may be required. · No packages are permitted to be brought in to any pubhc building without prior authorization. · All brief cases and large purses may be subject to inspection upon request. · No weapons of any kind are permitted in any City building (excluding official law enforcement). National security is a responsibility for all citizens. level of safety for all. Such support will ensure the highest possible Thank You.