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Home My WebLink About06132003 1225 Main Street [] Sebastian, Florida 32958 Telephone (772) 589-5330 [] Fax (772) 589-5570 City Council Information Letter June '13, 2003 Recommendations for Construction Activities New City Hall and Police Station Expansion Pro.qram As the Planning and Zoning Commission will review and consider adoption of a site plan to govern development of the Sebastian Municipal Complex including the new city hall and police station expansion program during their June 19th session, please be advised that recommendations to authorize expenditures necessary to initiate construction activities are anticipated to be offered during your July 23rd meeting. The Office of the City Manager and representatives from REG Architects, Suffolk Construction and Capp Custom Builders are currently working to compile final construction cost estimates so as to initiate bid and proposal invitations to solicit subcontractor services accordingly. We will soon thereafter schedule a groundbreaking ceremony, anticipated to take place at the construction site sometime in August, immediately prior to site work being initiated. Condition of Sebastian Train Station Earlier this week, I was able to join Building Official George Bonacci and Chief Building Inspector Richard Schofield on a field trip to the old Vickers's Farm currently owned by the Florida Inland Navigation District (FIND) to inspect the Old Sebastian Train Depot as recently offered to the City of Sebastian to develop the facility into a historic showcase for our community. Both officials from the Building Department have deemed the facility to be both structurally sound and therefore repairable. A video presentation including footage of the building will therefore be presented during your June 25th City Council meeting. In addition, George will offer commentary relative to cost estimates for applicable relocation and restoration efforts. As such, the City Council will be in position to offer direction as to whether or not to accept FIND's offer of the property and program improvements accordingly. City Council Information Letter June 13, 2003 Page 2 Florida Power and Light Street Liqht Installation Pro,qram As you may recall, the City of Sebastian has been working diligently for quite sometime now with the Florida Power and Light Company (FPL) to review and consider requests for street light installation activities on various thoroughfares and in neighborhoods throughout the community. The past nine months regarding such efforts have been very trying, as FPL recently experienced several organizational and technological transitions that have impeded productivity quite noticeably. However, company field representative Pedro Rubiera informed us a few days ago that installation of outstanding light requests will begin Monday June 30th. Although numerous street light requests are made to both the Office of the City Manager and Department of Engineering quite often, not every request and/or proposed location for lights is warranted. However, as a result of the growth dynamics currently underway, the number of justified requests is steadily increasing. As such, future additional recommendations regarding this overall matter may have to be addressed publicly, sooner or later. Telecommunications Tower Proposal The Office of the City Manager has recently received a proposal from Site Concepts, Inc., a South Florida based telecommunications firm that administers contracts and lease agreements with municipalities to erect cellular towers. Company Vice President Dave Herring expressed an interest to erect such a tower on property owned by the City of Sebastian located at the end of Roulette Street in the Southwest Sebastian Highlands Area. As this proposal represents the first offered since the recent adoption of the new telecommunications ordinance, our desire was to implement something a bit more creative than other previous tower installations. As such, negotiated terms and conditions of a future agreement include installation of a tower to be camouflaged as a flagpole. The attached memorandum, electronic mail message and location map outlines other possible provisions. A recommendation for your consideration regarding this matter is anticipated to be offered publicly to City Council within the next few weeks. City Council Information Letter June 13, 2003 Page 3 Out of the Office Please be advised that I will be out of the office beginning next Thursday afternoon June 19th until Friday night June 20th to attend a Florida City/County Management Association Board of Directors Meeting and Strategic Planning Session in Orlando. As always, I will be accessible via cellular telephone, as well as through Executive Assistant Jean Tarbell, who will maintain my itinerary during this time. As such, no information letter will be delivered next week! Enclosure(s): Memorandum and Background Information - Proposal for Telecommunications Tower from Site Concepts Electronic Mail Message from Pedro Rubiera, FPL - Outstanding Street Light Installations My Documents/InfoLetter179 1225 Main Street [] Sebastian, Florida 32958 Telephone (772) 589-5330 [] Fax (772) 589-5570 MEMORANDUM To: Rich Stringer, City Attorney Mark Mason, Director of Finance Debbie Krueger, Assistant Director of Finance Tracy Hass, Director of Growth Management From: Terrence Moore, City Manager Date: June 5, 2003 Subject: Proposal for Tower Space on City Owned Property Roulette Street During the past two weeks, I have had discussions with Mr. Dave Herring, Vice President, Site Concepts relative to the possibility of entering into an agreement with the City of Sebastian to lease a 100'x100' city owned parcel located at the end of Roulette Street (specific location referenced on the attached map delivered by the Department of Growth Management). The accompanying electronic mail message as compiled and delivered yesterday evening by Mr. Herring outlines terms and conditions for consideration, including the installation of a tower to be camouflaged as a flagpole. Please feel free to offer additional recommendations necessary to accommodate a proposed agreement. Rich may therefore feel free to compile a document that he /~uld b,e,.,9Omfortable with legally for review and consideration accordingly! / Terrence M d.c~e TRM/ Attachments My Documents/Celltower3 Terrance Moore From: Sent: To: Subject: Dave Herring [Dave@SiteConcepts.net] Wednesday, June 04, 2003 12:15 PM tmoore@cityofsebastian.org Fwd: Proposal for Tower Space on City owned property Sorry that you did not receive this lets try again. Dave Begin forwarded message: From: Dave Herring <Dave@SiteConcepts.net> Date: Tue May 27, 2003 11:04:57 AM US/Eastern To: tmoore@cityofsebastian.org Subject: Proposal for Tower Space on City owned property Terrance, It was a pleasure meeting with you and you staff this past Wednesday to discuss the opportunity of leasing space on your city owned property for a telecommunications tower. We were able to select a location on site with your staff that was acceptable to both parties. Atlantic Coast Tower of Florida would like to propose to lease from the City of Sebastian a maximum of a 100' x 100' piece of property at the end of Roulette Street to be developed for a 150' communications tower that would be camouflaged to look like a flag pole. Atlantic Coast Tower would like to enter into a long term lease agreement with the city for an initial term of 5 years with 5 (5) year options. During the initial term of the lease ACT would pay to the city as rent $10,000.00 per year during the initial term of the agreement with a 20% increase in rent for each extended term of the agreement. I look forward to hearing from you as well as working with you to complete a lease agreement with the City of Sebastian. Should you have any questions please feel free to call me at 561-632-5271. Sincerely, David M. Herring / I I BOO : SEBASTIAH AC~,S Section 23 31s-38e map # 07.33 compiled 08/04/00 by the D~dian River Co~mty Property Appraiser's Office page 1-79 Jean Tarbell From: Sent: To: Cc: Subject: P_A_Rubiera@fpl.com Friday, June 06, 2003 10:04 AM JTARBELL@ClTYOFSEBASTIAN.ORG Dennis G Pagano@fpl.com; C_H_Bock@fpl.com OUTSTANDING ST LIGHTS / CITY OF SEBASTIAN Jean, Dennis received the list that you sent him last night. I am going to be in this weekend and work on the outstanding st lights that I have. I am planning to start setting them June 30th and hopefully be done by July 7th. Pedro