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HomeMy WebLinkAbout10102003City Council Information Letter October 10, 2003 Page 2 Council consideration and/or approval. As such, we hope to offer respective recommendations during your November 12th regular meeting. Presentation Re.qardin.cl Li.clhtning Strike Protection In an effort to address issues recently raised by City Councilmember Nate McCollum relative to lightning strike prevention in the community, representatives of the 45th Weather Squadron at Patrick Air Force Base will join us during your October 22nd meeting to publicly discuss various preventative measures and lightning safety initiatives. This exercise will also yield recommendations to staff relative to the promulgation of rules and regulations at municipal ball fields pertaining to lightning weather related occurrences. As such, this presentation will likely communicate applicable recommendations to be addressed administratively soon after this session. The Departments of Human Resources and Public Works has worked with the 45th Weather Squadron during the past couple of years to help educate and direct crews relative to lightning strike prevention while performing work related activities in the field. I am therefore confident that you will find this presentation to be both interesting and informative. Waste Mana.qement- Sebastian Direct MailinR Holiday Collection Schedule, Etc. As previously reported, Waste Management, Inc. will soon deliver notices to Sebastian residents relative to specific instructions for both yard and solid waste collection and holiday revised scheduling. Company officials provided the attached draft of the notice for our advanced review. It begins with an overall synopsis about the service - also as a means of soliciting additional residences that may have not yet subscribed for curbside waste collection. This mailing is to be facilitated within the next couple of weeks, well in advance of the Thanksgiving Holiday, when substantive adjustments to that week's scheduled will be made (Thanksgiving Thursday collection route will actually run on Wednesday before Thanksgiving - in lieu of yard waste collection not being made that week). In addition to the mailing, updates regarding this matter will continue to be offered via Sebastian Government Channel 25. City Council Information Letter October 10, 2003 Page 3 Recommendations for Sebastian Holiday Tree Vice Mayor Ray Coniglio recently discussed the idea of purchasing a Sebastian Holiday Tree to be prominently displayed during the season. I am pleased to report that staff will be able to offer recommendations for respective authorization during your October 22nd meeting. This is possible as a result of recently soliciting quotes from various decoration distribution firms. As referenced in the attached memorandum as compiled and delivered by General Services Administrator Paul Wagner, Clark Sales Display of Tavares offers the most competitive package in terms of purchasing, erecting and decorating. The City of Sebastian has the ability to finance implementation of this project via the current year's Community Redevelopment Agency Fund, as recommendations will include financing and authorization of holiday lighting along United States Highway One and Indian River Drive. Paul's memorandum also provides a scope relative to specific details of a 26' tree purchase program, to also be communicated via next meeting's agenda packet. Enclosure(s): Personal Copies: Phase 1 60-Day Start-Up Schedule Electronic Mail Message from David Fisher - Laconia Traffic Routing Electronic Mail Message from Jim Sexton - Lighting Strike Protection Presentation Draft Copy Waste Management Sebastian Direct Mailing Memorandum from Paul Wagner - Holiday Tree Proposal My Documents/InfoLefter191 Early Early -- 2003 .... 2004 ~99 30 02OCT03 12NOV03 - ' EARLY RELEASE- LIFT STATION/FAB/DEL ]0 8 06OCT~ 15OCT03 ~ BUYOUT SlTEWORK ]1020 5 16OCT03 - 22OC~03 ~ SUBMITTALS O NO - ~ REVIEW AND APPROVAL ] ~-'- 15 ' -~NOV0~; 26NOV03 ~ FAB/DELIVER ~ 1050 ~--- '0~' 10OCT03 ~BUYOUTSITE FENCING i- o o . ~ BUYOUT SITE SURVEYOR --. o oc o * E.EC . CA. 0.0 ~ SUBMITTALS ~ 10 ~+~ 05NOV03 ~ REVIEW/APROVAL ~1100 10 ~ 19NOV03 - ~ FAB/DELIVER ~10 -~ ~ ~~- ~ BUYOUT LANDSCAPING F~0 ~'-- ~03 12JAN04 ~--- ,~ BUYOUT REMAINING SUBCONTRACTORS ~i ~ -- I ~ SUBMI~ALS/PROCUREMENT 1129 ~ 5 06OCT03 10OC~03 "~ UTILITY LOCATIONS 1130 5 13OCT03 17OCT03 ~ INSTALL SITE FENCE/SIGNAGE 1140 5 16OCT03 22OCT03 ,'~ UNMARKED UTILITY SURVEYS/RESEARCH 1150 10 16OCT03 29OCT03 ~ BOUNDARY SURVEY/CALCULATIONS 1151 5 30OCT03 05NOV03 ~ ESTABLISH CONTROL 1160 5 140~T03 20OCT03 ~ TREE PROTECTION 1180 __ ] 14OCT03 14OCT03 ~ REMOVE TREES 1190 5 15OCT03 21OCT03 ~ RELOCATE CRITICAL TREES 120~ ~_~_ 2~OCT03 28OCT03 ~ CLEAR/GRUB SITE 1210 3 29OCT03 3~ OCT03 ~ SAWCUT/DEMO/DISPOSE OF EXISTING PAVEMENT 1220 10 06NOV03 ~9NOV03 ~ FORCE MAIN PIPING _1230 10 13NOV03 26NOV03 ~ INSTALL LIFT STATION 1240 8 20NOV03 02DEC03 ~ INSTALL ELECTRICAL FOR LI~ STATION 1250 3 03DEC03 05DEC03 ~ TEST/START-UP LI~ STATION ~26~ ~1~ 20NOV03 04DEC03 ~ INSTALL GRAVITY SANITARY LINE/MH'S 1270 2 08DEC03 09DEC03 ~ LAMP/INSPECT SANITARY SYSTEM 1280 3 10DEC03 12DEC03 ~TIE-IN EXISTING BUILDINGS 1290 5 20NOV03 26NOV03 ~ INSTALL WATER TAPS AND GATE VALVES 1300 10 28NOV03 11DEC03 ~ INSTALL WATER MAINS/HYDRANTS 1310 5 12DEC03 18DEC03 ~ FLUSH/PRESSURE TEST/DISINFECT/SAMPLE WATER MAIN 1320 12__ 05DEC03 22DEC03 /~STORM DRAINAGE STRUCTURES AND PIPING 1330 5 23DEC03 30DEC03 ~ UNDERGROUND ELEC/CABLE~EL CONDUIT ~Stad date 01SEP03 Finish date 15MAR04 ......... ~ Early bar Data date 02OCT03 ~ ~: Early stad point Run date 06OCT03 SUFFOL~OAPP ', Early finish point ~ Progress bar L?a~e number lA ] SEBASTIAN CiTY HALUPOLICE STATION -- Critical bar ~ -- Summa~ bar Terrance Moore From: Sent: To: Cc: Subject: David Fisher Wednesday, October 08, 2003 1:56 PM Terrance Moore Brian Grzesiak; 'brgrzesiak(~bellsouth.net'; Jim Davis; David Puscher Laconia Traffic Routing Terrence -- This is to advise and confirm the status of the City's response to citizens' concerns regarding traffic on the one-lane portion of Laconia Street from Concha to the ditch just south of Gladiola. We are now fabricating and installing traffic signage to route non-local and truck traffic between Periwinkle and Laconia to avoid the one-lane portion of Laconia. We are also installing truck restriction signage for the one-lane portion of Laconia. · We plan to bring to City Council a request to make the one-lane portion of Laconia one-way from Concha to Gladiola. The Police Department concurs with this recommendation. Based on meetings with the citizen representative from the one-lane portion of Laconia, our course of action in this is designed to address all of the citizen concerns as best we can at this time. As you know, we do not currently anticipate the widening and/or extension of Laconia southward to occur in the near future. If you have fudher questions, please feel free to call me or Brian Grzesiak directly (388-3339) about this matter. -- Dave Fisher 26 September. Attention: Mr. Moore, City Manager I:~. {1~1 ~I~15 Reference: Discussion on Laconia Street % '~.~at~'s Subject: To m~e Laconia S~eet one-way ~d add silage X,~:~ 0~~5~ ~. Tern Moore (City M~age0 Tbs le~er is ~ reference to o~ discussion on 25 September 2003 at City H~I reg~ding ~e problems wi~ the single l~e section of Laconia S~eet. We ~scussed m len~ the problems Mth ~e road being a single l~e ~d hamg no silage to indicate ~at. We ~so ~scussed ~e problems wi~ l~ge ~cks (drop ~cks, ! 8 wheelers, etc.) using Laconia as a sho~ cut to get t~ou~ to other major roads (ma~y 512& B~be0. Tbs e~emely d~gerous to ~e residents who live on ~e end of Laconia due it being a s~gle l~e (not me~t for ~o l~e ~affic). R makes t~ng a wa~ down Laconia S~eet h~dous. ~e pl~ ~om all present at the meeting was to add silage to m~e Laco~a a one way ¢o~hbound) ~om ConcM to C~stal mist ~d add silage to route l~ge ~cks to use roads me~t to c~ vehcles of ~at size ~d weight. The silages below me ~om all perso~el who reside on Lacoma S~eet in the affected me~ BF signing below all personnel are indica~ng that theF are in support o[Laconia S~eet becoming one waF (north bound) and having addi~onal signage put up to stop the constant flow o[ dump ~ucks and large commercial truck. Sincerely, Douglas Kolo~iQcz~ 1726 Lacoma S~eet Sebasfi~, Fl. 32958 1. NAME: ADDRESS: 1'7o~3 Z~/~/ .~ '/-7. PHONE NUMBER: ~7'7Z - ..5-'rs~--,~"-O SIGNATURE: ~ ADDRESS: ADDRESS:/ PHONE NUM:BER SIGNATURE: ~~ ~.~-ff NAm: '1\ ADDRESS' PHONE NUMBER SIGNATURE: Terrance Moore From: Sent: To: Subject: James Sexton Thursday, October 09, 2003 11:28 AM Terrance Moore Lightning Information Terrence, The lightning expert comes from the 45th Weather Squadron at Patrick Air Force Base. William Roeder is the Chief Staff Meteorologist. He or one of his staff members will be giving the presentation to Council on October 22nd. 45th Weather Squadron provides its services to Kennedy Space Center, Cape Canaveral Air Force Station, and Patrick Air Force Base -- all located just to the east of 'Lightning Alley' where the largest number of lightning strikes in the United States occur each year. Because of this, lightning safety is an extremely critical segment of the 45th Weather Squadron mission. In addition to providing around-the-clock comprehensive lightning warning support to its customers, education on Lightning Safety is also a major focus. 45th Weather Squadron regularly provides lightning safety presentations to a variety of audiences including customers, military units, and even community organizations. If you need other information, I can get it off their website... Thanks, Jim Sexton Dear Sebastian Resident, HOME OF PELICAN ISLAND Are you tired of trekking to the dumpster? Why not stop hauling your own garbage and let Waste Management provide you with curbstde service instead? Waste Management provides twice-weekly curbside garbage service and weekly yard trash pickup -- both for just $10.75 a montlt If you sign up for six months the cost i~ only $110.50 a month, and the cost for 12 months is only $10.42 a month. Garbage pickup days are either Monday/Thursday or Tuesday/Friday each week. Yard trash is picked up each Wednesday. Please take a few mintutes to review this ma~ terial and determine how we can best suit your needs. Complete the subscription form on the back of the page and send your payment for your picl~up sew'ice to begin. Postage has been ta)cen care of for you. Thank you! Special Notes * Set-out time - 6 a.m. or the night before. Note -- Residential yard trash service covers only the lot your hon~e Ls built upon~ Contractors who cut down trees and/or large areas for you n~ust remove the debris ~- o~ you must arrange to remove it. * Personal belongings -- Please keep toys, bikes and other "keepers' away from the curb on collection days. That way we won't take them by mistake. And please be sure to place all materials away fror~ your mailbox if it is located curbside~ * 4 feet long, 50-Ib. bundles -- Cut tree limbs and overgrown shrubbery into 4-foot tengths. Please stack and tie with limbs linec~ in the same direction. * Hazardous waste -- Materials such as car batteries, motor oil, household paint, pesticides, pool chemicals and anti-freeze by law must be taken to a special area I~y the resident. Please check with the Indian River County Solid Waste Department for disposal Information. * Construction debris -- Items such as lumber, concrete, gravel, sand and stone are not included in your regt~ar service. Nor are items such as plumbing, ti[e, carpet and fencing. Ask your contractor to remove construction debris or call the WM office at 772-569-1776 for information on special services. Che k below for your garbage pickup days: Monday - Thursday Boundaries: All residents living west of Barber Street, starting at Concha Drive~ north to Sebastian Boulevard (CR #512.) and all residents I~vJng north of Sebastian Boulevard from the Indian River east to Highway 510. Green waste collection is each Wednesday. Tuesday- Friday Boundaries: All residents living west of Barber Street, starting at Joy Haven Drivel going south to the city limit--and residents living east of' Barber Stre~t~ north to Sebastian 6oulevard and east to the Indian River. Green waste collection is eachJ Wednesday. _ IIII I IIII I III Holiday pickup schedules: There is no collection on Jan. 1 (New Year's Day)j July 4 (Independence Day)and Dec. 25 (Christmas Day), Service will resume on its next regularly scheduled pickup day, There is no ~ol]ection <~n Labor Day. Labor Day routes will be collected on Tuesday and Tuesday routes will run on Wednesday. There will not be yard trash collection Labor Day week. It will resume the following week. There is no collection on Thanksgiving Day. Thanksgiving Da,/routes will run on the Wednesday before Thanksgiving. There will not be yard trash collection Thanksgiving week, It will resume the following week. If you have any questions about your garbage pickup, please call 772-569-! 776. Complete the xabscription form below and mall with your paym~rct by check or credOt card (Visa, Mastercard or Ameri- can Express). ~lus, you can ~ave money if you pay ~n advance. Please make check pa~able to Wa~e Management, ~ank~! Yes, sign me up for t~ce-a-week semite. ~$32.25 f~ :hree mon:hs ~$~3 for six ~onths ~$125 for 12 months (~ 10.75 each month) ($10.50/month. Savings of $1 [] My check payable to Waste Management, Inc. is enclosed. ~1 Charge to my credit card. See credit card information below. Name (Mr./Mrs./Ms.) -~. Street address Home phone C~ed~t card number __ []Visa []Mastercard [] American Express Date of expiration Name as it appears on card Signature Call me with information on extra services available for minimal fees. b~ a_ (I p- OFFICE OF GENERAL SERVICES ADMINISTRATOR 1225 MAIN STREET, SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 388-8241 - FAX (772) 581-0149 MEMORANDUM DATE: TO: FROM: SUBJECT: October 8, 2003 Terrence R. Moore, City Manager Paul L. Wagner, General Services Administrator Holiday Decorations In preparation of the up and coming holiday season, staff meet with Clark Sales Display pertaining to holiday decorations along US Highway %1, and Indian River Drive, including wreaths for City Hall & Police Department. Decorations will be much the same this year as they were last year with 29 pole mount displays on US %1, and 42 pole trim displays for Indian River Drive, as per existing continuing lease proposal including a 15% discount for being a "continuing long time customer" of Clark Sales. The Decorations will be installed in November, and removed in January. Total cost is $8,511.75, and is a lease continuance the same as last year. In addition to the above, quotes were received for a 26-foot tree with Clark Sales Display offering a better proposal than their competitor. Riverview Park is the anticipated site for the tree. The following is a summary of Clark Sales Proposal: 26' TREE PURCHASE I. 26' Panel tree done in natural branch garland with over 1,325 lights. Base size is 14.5 feet in diameter with a 5-foot star on top with all clear lamps. II. Ornament options include 625 balls in various colors and sizes. III. Price includes annual tree storage, installation & removal plus a 25% discount. IV. Tree will be in place November and removed in January. V. Total cost this year for the above tree is $19,434.06. After this year an additional cost for storage, installation & removal will be approximately $4,500. We may want to consider approximately $500 per year in maintenance cost as the tree ages, and requires some repair. Staff will bring this before City Council on October 22, 2003, as Clark Sales has presented us very competitive pricing, is familiar with the City and what our needs are, and has done an excellent job in the past.