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HomeMy WebLinkAbout090520031225 Main Street [] Sebastian, Florida 32958 Telephone (772) 589-5330 [] Fax (772) 589-5570 City Council Information Letter September 5, 2003 Stormwater Utility Revenue Bond Issuance Process Consistent with reports offered earlier this year, recommendations are soon to be offered relative to a revenue bond issuance program to help finance stormwater related infrastructure projects citywide - those specifically referenced in the capital improvement program section of the recently adopted Sebastian Stormwater Utility Master Plan. As such, numerous telephone conferences recently took place via my office and with representatives from Kirkpatrick Pettis (Jeff Larson) to discuss various strategies to successfully implement such an effort. As referenced in the attached electronic mail message as compiled and delivered by Kirkpatrick Pettis representative Bill Spivey, representatives from the City of Sebastian, including myself, will meet at the offices of Nabors, Giblin and Nickerson in Orlando later this month to discuss and outline the necessary process, as well as to compile more formal recommendations to be presented for City Council review and consideration. An initial educational session for you regarding a portion'of this overall effort will be next Wednesday evening's presentation from George Nickerson relative to funding seawall repair and the canal detention/retention opportunities possibly available to neighborhoods north of Sebastian Boulevard/County Road 512. Respective proposals are to therefore be presented during your October 8th regular meeting. Sebastian Child Passen.qer Safety Pro.qram As referenced in the attached letter from Ms. Carla Sims, Traffic Safety Administrator, Florida Department of Transportation, the City of Sebastian was recently selected to participate in the Florida Child Passenger Safety Program. This initiative involves distributing child safety seats, fitting station supplies and educational materials outlining proper child transport City Council Information Letter September 5, 2003 Page 2 requirements and guidelines useful to both parents and others concerned about child safety. A fitting station trailer is to therefore be positioned at the Sebastian Police Station in Fiscal Year 2004, to assist staff's administration of this special program. Residents will soon therefore be welcome to participate. More information concerning the program, including timeframe for implementation, will be become available and disseminated throughout the community in the coming weeks. Official Written Notification- Sebastian Historic District To compliment the report offered a couple weeks ago relative to the successful National Register Designation of the Old Town Sebastian Historic District, the attached letter of congratulations from Florida Secretary of State Glenda Hood officially acknowledges this accomplishment. The Department of Growth Management will therefore soon be in position to solicit recommendations from the Florida Bureau of Historic Preservation relative to guidelines to govern restoration of facilities located in the district. As such, recommendations for incorporation into the Sebastian Land Development Code may therefore be offered after such exercises have been completed. Banner and Kiosk Program In an effort to respond to a question raised by Councilmember Joseph Barczyk during your last meeting relative to the status of the banner and kiosk program as governed via an agreement with CGI Communications, Inc., the attached electronic mail message as compiled and delivered per my request by company vice president Frank Buono confirms that new banners will be delivered next week with installations to be completed by the week of September 22nd. Although our agreement with CGI references the installation of a kiosk unit (similar to the size, function and scope of an ATM machine), my office was recently informed that the program is being revised to be implemented via world wide wed access - an internet based streaming video highlighting Sebastian's attributes, including educational, healthcare, tourism opportunities, public facilities and businesses. Such a modification may necessitate revisions to the agreement, if so directed. I will inform you of respective recommendations if it is deemed appropriate to do so. City Council Information Letter September 5, 2003 Page 3 September 11th Moment of Silence Ceremony Consistent with a tradition that began last year, employees and residents are being invited to assemble in front of City Hall to participate in a brief moment of silence ceremony to both honor and pay respect to victims of the September 11, 2001 Attack on America tragedy. The gathering will take place Thursday, September 11th beginning at 8:30 a.m. to accommodate a moment of silence to be facilitated circa 8:35 a.m., the approximate time of the first airplane strike to the World Trade Center. The observance will also feature flags at City Hall to be positioned a half-mast (as will be the case for all American Flags flying at municipal facilities). Each of you is therefore more than welcome to join us. Enclosure(s): Electronic Mail Message from Bill Spivey, Kirkpatrick Pettis - Stormwater Utility Revenue Bond Issue Letter from Carla Sims, FDOT and Concept Paper - Sebastian Police Department Child Passenger Safety Program Letter from Florida Secretary of State Glenda Hood - Old Town Sebastian Historic District East Electronic Mail Message from Frank Buono, CGI Communications, Inc. - Banner and Kiosk Program My Documents/InfoLetter187 Terrance Moore From: Sent: To: Cc: Subject: Bill Spivey [bspivey@kpsp.com] Tuesday, August 26, 2003 5:01 PM tmoore@cityofsebastian.org; jwilson@ngn-orlando.com; adelcastillo@ssd.com; gnickerson@ngn-tampa.com Jeff Larson; Sherrie Stumbo City of Sebastian, FL - Stormwater Meeting This email is to confirm that we will meet September 30th at the offices of Nabors, Giblin & Nickerson, P.A. located at CNL Center, Suite 510, 450 South Orange Avenue in Downtown Orlando. The time of the meeting has changed from 10:00 am to 10:30 am and we will ask that you block off the rest of the day. We will be reviewing the project, financing options, bond documents, POS, and timetable at our meeting in order to target the 10/8/03 ~ City Council meeting to approve the Bond Resolution and Delegation parameters. * A timetable and distribution list will be sent out by the end of the week. * The most recent, amended Stormwater Master Plan (SMP) is being email to me tomorrow by CDM. I will forward it to the group once it arrives. The SMP has not been accepted by the SJRWMD and CDM is currently working on additional amendments and Requests of Additional Information (RAI) from the SJRWMD. Once complete, a letter from the SJRWMD staff accepting the SMP is anticipated, no permits required per Doug Multin of CDM. * An initial draft of the Bond Documents and POS will need to be distributed as soon as possible. Let me know if anyone needs a copy of the Ordinance establishing the Utility System or the Resolution establishing the stormwater fee. Bill Spivey, AICP Investment Banker Kirkpatrick Pettis 3504 Lake Lynda Drive, Suite 155 Orlando, FL 32817 T: (407) 482-2327 F: (407) 482-8223 Toll-free: (866) 611-6408 mailto:<bspivey@kpsp.com> www.kirkpatrickpettis.com Kirkpatrick Pettis Member: NASD and SIPC This electronic communication: (a) is confidential; (b) is intended only for the recipient (s) specified above; (c) may be protected by the attorney-client privilege, the attorney work product doctrine and/or other law (none of which are waived); and (d) is not intended as an offer or a solicitation to buy or sell any security. No order(s) to buy or sell any security may be placed or communicated via any electronic communication. No representation or warranty is made as to the accuracy or completeness of any information contained or referenced in this electronic communication. If you have received this electronic communication in error, please so notify us and delete/destroy this electronic communication. Thank you. JEB BUSH GOVERNOR Florida Department of Transportation 605 Suwannee Street Tallahassee, FL-32399-0450 August 22, 2003 t' JOSI~ ABREU SECRETARY Chief James A. Davis Sebastian Police Department 1201 Main Street Sebastian, Florida 32958 Re: Sebastian Police Department Child Passenger Safety Program Dear Chief Davis: Congratulations, your agency has been selected to receive Highway Safety Grant funded items for the above referenced project. However, due to the overwhelming number of requests from agencies like yours, and the desire of our office to fund as many local child passenger safety programs as possible, we have implemented the Florida Child Safety Seat Distribution Program. This initiative includes distributing child safety seats, fitting station supplies, educational materials, and a fitting station trailer directly to your agency, through one grant funded subgrantee. This subgrantee will function as a centralized point of contact for the purchase and distribution of all approved materials. Therefore, the correspondence you receive concerning receipt of grant funding will not include a dollar amount awarded directly to your agency, thus reducing your agency's administrative requirements and eliminating your financial responsibilities, so that all efforts will be directed toward saving lives and reducing life-long injuries in your community. A follow up letter from our office will be sent to your agency in early September 2003, regarding more specific details of the program. Please remember your agency has been selected to be part of the Florida Child Safety Seat Distribution Program, and not a direct subgrantee. Therefore, your agency will not be required to complete a Subgrant Application, nor attend the Pre-work meeting required for those receiving direct funding. A separate Pre-work meeting will be scheduled for participants in the Florida Child Safety Seat Distribution Program. We look forward to working with you. However, if your agency is unable to conduct child passenger safety initiatives because grant funding is not being provided for such items as personnel or vehicles, your agency does not currently have a AAA certified technician on staff, or your agency is unable to collect funds or donations for child safety seats distributed, please immediately contact Lorie Ray or Kristen Busby at (850) 488-5455 to withdraw your agency from this program. Sincerely, Carl~ Traffic Safety Administrator CC; Paul Graves www. dot. state.fl, u s (~ RECYCLED PAPER Highway Safety Concept Paper Informational Form 500-065-1a Safety 12/02 Date: April 21, 2003 County: Indian River Agency: Sebastian Police Departmem Concept Paper Title: Sebastian Police Departmem Child Passenger SafeW Program Priority Area of this Request: (Please Check Only 1 Area Per Request) [] Alcohol [] Occupant Protection [] Traffic Records [] Police Traffic Services IX] Child Pass. Safety [] Comm. Traffic Safety [] Speed Control [] Bike/Ped. [] Roadway Safety [] Motorcycle Safety Head of Agency Name: James A. Davis Title: Chief Mailing Address: Sebastian Police Department 1201 Main Street City, State, Zip Code: Sebastian, FL. 32958 Agency Contact Name: Paul Graves or Theo Robinson Title: Community_ Policing and Traffic Enforcement Mailing Address: Sebastian Police Department 1201 Main Street City, State, Zip Code: Sebastian, FL. 32958 Funding Request Personnel Services: Contractual Services: Expenses: Operating Capital Outlay: Indirect Cost: Project Total: $ $ $ $ $ $ 0 0 6,000 5,000 0 11,000 FDOT USE ONLY Concept No. Date Received: Planner: Area: Postmark Date: 500-065-17a Safety 12/02 Highway Safety Concel~t Paper Agency: Sebastian Police Department Project Title: Sebastian Police Department Child Passenger Safe _ty Program Statement of the Problem: Florida's child safety seat misuse rate is currently over 96% (AAA, 2002). Through checkup events staffed by certified technicians, Sebastian Police Department has found 97% of the child safety seats checked were incorrectly installed. The City of Sebastian also has several children not using any type of child restraint. Child Safety Seats reduce fatal injury by 71% for infants and by 54% for toddlers in passenger cars (NHTSA Traffic Safety Facts, 2001). The City of Sebastian is lacking the resources to provide a fitting station at the Sebastian Police Department and also provide a mobile fitting station for all area residents ~f that frequent the City of Sebastian. Many parents are not buckling up in the City of Sebastian. When a driver is unbuckled, 70% of the time child occupants are not buckled (Ford Motor Company, 1996). The following data is provided from the "2000,2001,2002 Observational Survey of Safety Belt and Child Restraint Use in Florida." We are a small agency with very ~proactive approach to today's problems but funding is a problem for us at this time. *Seat Belt Use by Front Seat Occupants in Florida 20O2 2001 2000 *Represents the following counties: Proposed Solution: The Sebastian Police Department will provide fitting station hours at the department on the first and third Wednesday of the month or by appointment. We will also provide seat checks at other locations and events. Due to our storage limitations we will need a trailer to be used solely for Child Passenger Safety activities, allowing us to safely secure seats, supplies and enable us to use the trailer as a Mobile Fitting Station. The fitting station will provide occupant protection education, help parents/caregivers learn how to properly install a child safety seat, and encourage parents to always buckle up everytime they get into a vehicle. If a certified technician assesses a family will need a replacement seat, the Sebastian Police Department will collect a fee or accept a donation for lower income families or have the family pay "cost" for the seat, if they can afford one. Only certified technicians will provide child passenger safety education and distribute seats. If a seat is distributed, the child and the vehicle will be present, a fee or donation will be collected, and only one seat will be distributed per child. Seat distribution will be targeted towards families unable to afford a seat. The City of Sebastian has two elementary schools that service almost half lower income families so this service is greatly needed. Highway Safety Concept Paper Proposed Solution: Sebastian Police Department plans to have more certified technicians on staff, we currently have 2 technicians: 1. Paul Graves - T31921, expiration June 2003 2. Theo Robinson- T31928, expiration June 2003 500-065-17a Safety 12/02 Objectives: To increase child safety seat use by 5% by October 1st, 2004 To increase safety belt use by 5% by Octoberlst, 2004 To provide at least 100 fitting station appointments by October 1st, 2004 To provide at least 4 mobile fitting station events by October 1st, 2004 To increase the number of certified technicians by 1 to 2 by October 1st, 2004 Evaluation: Record the number of seats distr/buted Record the number of seats checked Record the amount of funds collected for child safety seats Conduct pre & post observational surveys on child safety seat use at local daycares 500-065-17a Safety 12/02 Highway Safety Concept Paper " ' d~ ' Bu et Form Budget Category Funding Request Agency Match Project Total Personnel Services: (include position title, salary, and benefits) 0 0 0 Contractual Services: 0 0 0 Expenses: (items less than OCO limit, materials, printing, traVel, etc., including shipping) Fitting Station Supplies $500.00 0 (locking clips, scales, pool noodles, etc.) Educational Materials $1,000.00 Child Safety Seats $4,500.00 $6,000.00 Operating Capital Outlay: (include a separate line for each item) Trailer for storing CSS & Fitting $5,000.00 0 $~,000.00 Station Supplies and to be used as a mobile fitting station Indirect Cost: 0 0 0 Project Total: $11,000.00 0 $11,000.00 JEB BUSH Governor STATE OF FLORIDA DEPARTMENT OF STATE GLENDA E. HOOD Secretary of State August 22, 2003 Mr. Terrence R. Moore, City Manager City of Sebastian 1225 Main Street Sebastian, Florida 32958 Re: Old Town Sebastian Historic District East, Sebastian, Indian River, Florida Dear Mr. Moore: We have been informed by the Keeper of the National Register in Washington, D.C., that the property referenced above, was officially listed in the National Register of Historic Places on August 4, 2003. Congratulations on this wonderful distinction. Florida has much to offer with regards to historic preservation and I appreciate your efforts in continuing this proud legacy. You will be receiving additional information from the Division of Historical Resources and a certificate will be mailed to you for recognition of your achievements. If this office may be of assistance to you in the future, please let me know. Again, c~ and best wishes. Yours truly, Glenda E. Hood Secretary of State pc: Ms. Christiana Jackson-Brady R. A. Gray Building * 500 South Bronough Street * Tallahassee, Florida 32399-0250 Telephone: (850)245-6500 · Facsimile: (850)245-6125 * W'~VW: http://www.dos.state.fl.us Page 1 of 1 Terrance Moore From: Joey Clark [joeyc@cgicommunications.com] Sent: Thursday, September 04, 2003 4:51 PM To: tmoore@cityofsebastian.org Te~'ance, The City of Sebastian banners will be delivered the week of 9/8/03. The banners are expected to be installed by 9/23/03. With regards to the kiosk we have made dramatic advancements. We will provide the City of Sebastian with streaming video highlighting all the cities attributes, i.e. education, healthcare, tourism. See Mayor. TV for example. If you have any questions, please feel fi-ee to call me. Thank you, Frank Buono 9/4/2003