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HomeMy WebLinkAbout020720031225 Main Street [] Sebastian, Florida 32958 Telephone (772) 589-5330 [] Fax (772) 589-5570 City Council Information Letter February 7, 2003 Ancillary Information - Stop Si.qn Installation Process Despite our efforts to publicly communicate the City of Sebastian's policies and processes relative to reviewing and facilitating requests for stop sign installation (during the August.14, 2002 Regular City Council Meeting), a number of residents and concerned individuals remain under the impression that such arrangements are made without substantive justification. In an effort to once again clarify respective rationale, please find the attached memorandum as compiled and delivered, per my direction, by City Engineer David Fisher. The report outlines the methodology for placement of stop signs, including applicable guidelines offered in the most recent edition of the United States Department of Transportation Manual on Uniform Traffic Control Devices (MUTCD - December 2000). Section 2B.05 of MUTCD offers municipalities and state governments guidance in this regard, notably the ability to install signage on streets and thoroughfares that have experienced high speeds, restricted views, and/or numerous crash records indicating a need for control by stop signs. As also referenced in the attached correspondence, stop signs that were installed in recent months were deemed warranted by this criteria, following citizen requests and assessments performed by both the Department of Engineering and the Sebastian Police Department. As such, in the event any of you are questioned as to why "all of a sudden" stop signs are being installed throughout the community, you may feel free to refer to this memorandum, including the enclosed relevant excerpts from MUTCD. Update- Historic District Nomination Process Earlier this week, a deliberation meeting was held with our historic preservation consultant Anna Jackson relative to the status of the Sebastian Historic District nomination process. Representatives from the State of City Council Information Letter February 7, 2003 Page 2 Florida Bureau of Historic Preservation recently visited the City of Sebastian to conduct further review and analysis of the proposed designated area, in preparation for a respective presentation to the Florida Historic Preservation Board of Directors hearing scheduled to take place in Tallahassee Tuesday March 25th. As referenced in the attached electronic mail message from Ms. Jackson, notification letters will also soon be mailed to property owners in the potential district - in an effort to inform them about the possible designation. Such an arrangement is appropriate in confirming community support for the proposal. Respective objections that may arise in this regard will of course be communicated in advance of our Tallahassee appearance. Additional Planting for United States Highway One and Schumann Drive Medians As a result of the recent cold snap in the area, the Department of Public Works was forced to postpone additional planting and landscaping activities to accommodate Schumann Drive and portions of United States Highway One (US 1) medians. As referenced in the attached memorandum compiled and delivered by Terry Hill and Chris McCarthy, respective plant and sod installation is anticipated to resume later this month, well after concerns have been alleviated relative to additional adverse weather. A species list referencing groundcover, tree and shrubbery is also included in the aforementioned memo. Official Award Notice- Community Development Block Grant As reported a couple weeks ago, the City of Sebastian was notified of success in securing its $700,000 Community Development Block Grant Award to help finance implementation of the Louisiana Avenue Area Improvement Program. The attached official award letter was received by my office yesterday afternoon, including a contained reference that respective contract and several required forms will soon be forward to my office. As such, as soon as this documentation has been received, a recommendation for authorization to execute will be forward for City Council consideration during the next following regular meeting. Enclosure(s): Memorandum from David Fisher- Stop Sign Installation Process Electronic Mail Message from Anna Jackson - National Register Historic District Process Memorandum from Chris McCarthy and Terry Hill - Additional Planting for Schumann Drive and U.S. 1 Letter to Mayor Barnes - CDBG Official Award Notification My Documents/InfoLetter164 CI~ OF SEBASTIAN HOME OF PELICAN ISLAND 1225 MAIN STREET · SEBASTIAN, FLORIDA 32958 TELEPHONE: (772) 589-5330 · FAX (772) 589-5570 Memorandum Date: 6 February 03 To: Terrence Moore From: Dave Fisher~ Copy: Brian Grzesiak Re: Stop Signs Terrence -- Further to our discussion regarding methodology for placement of STOP signs, this is to confirm that we follow the guidelines of the most recent edition of the MUTCD (Manual on Uniform Traffic Control Devices endorsed by the US Department of Transportation and a number of other agencies). The MUTCD, in section 2B.05, gives the following guidance. "STOP signs should not be used unless engineering judgment indicates that on.e or more of the following conditions exist: A. Intersection of a less important road with a main road where appficafion of the normal right-of-way would not be expected to provide reasonably safe operation; B. Street entering a through highway or street; Unsignalized intersection in a signalized area; and/or High speeds, restricted view, or crash records indicate a need for control by the STOP sign." The most recently installed STOP signs in the City are · On George Street at Dyke Street, Seaside, and Breakwater Terrace; · On Skyline at Sunrise; and · On Laconia at Bevan-Periwinkle and at Tulip. All of these signs were installed after citizen requests and a follow-up study by the Police Department that in fact indicated there existed a need for STOP sign control at those locations. Let it be noted that the City of Sebastian now has approximately 18,000 residents and approximately 24,000 vehicles with daily increasing use on our approximately 140 miles of roads and at well over 1000 intersections. As we are now only about 50% built out, we can expect more situations in the future, not less, that will require additional STOP sign installations. With attachment: Relevant excerpts from MUTCD (2 pages) "An Equal Opportunity Employer" Celebrating Our 75th Anniversary Manual on Uniform Traffic Control, :Devices ~0: U.~Depa rtment, oF, Transportation 'Fecleml' Hi~ay'A~iminbl'rafion :~.~ ~.~ it~ ~'F~B~ 1030] ~lVt: LIVE] Page 2B-8 December 2000 Section 2B.05 STOP Si_an Applications Guidance: STOP signs should not be used unless engineering judgment indicates that one or more of the following conditions exist: Intersection of a less important road with a main road where application of the normal right-of-way role would not be expected to provide reasonably safe operation; B. Street entering a through highway or street; C. Unsignalized intersection in a signalized area; and/or QHigh speeds, restricted view, or crash records indicate that a need for control by the STOP sign. Page 1 of 1 Terrance Moore From: Missana7@aol.com Sent: Monday, February 03, 2003 3:08 PM To: trnoore@cityofsebastian.org Cc: thass@cityofsebastian.org Subject: National Register Notification letter Terrence, I think I've finally caught my mistake, and therefore you should receive this email. I spoke with Gary Goodwin shortly after our meeting today about the revisions to the NR nomination. He informed me that a notification letter will be mailed near/on February 17th to every homeowner located in the potential NR district informing them of the potential listing. I just wanted to give you that heads up. Gary also mentioned that the NR review committee meeting would be taking place March 2$th at 12:30 in the R.A. Gray Building on the 3rdFl. I'll let you know if anything changes. -Anna Jackson Historic Preservation Consultant 860 Painted Bunting Lane Vero Beach, FI 32963 (772) 559-9445 2/4/2003 CI1TO[ SE, BASTIAI I HOM£ OF P£1.1CAN I$1.AND 1225 MAIN STREET · SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 589-5330 · FAX (561) 589-5570 MEMORANDUM DATE: TO: FROM: THROUGH: SUBJECT: February 6, 2003 Terrence Moore, City Manager Chris McCarthy, Parks & Rec. Superintendeht Terry Hill, Director of Public Planting Schedule for Schumann Drive and U.S. 1 We have held off on planting any landscape material due to the unusually cold weather recently. I am compiling Price Quotes now and will send them out next week. ! expect to start planting in the last week in February when I hope we will no longer have to worry about frost that would damage new plants. The median on U.S. 1 by Strunk Funeral Home and Coastline Tire will also have new landscaping. I have listed below some of the landscape material that will be installed in both locations. Groundcovers Shrubs Dune Sunflower Wax Leaf Jasmine (dwarf) Liriope Blanket Flower Sod- St. Augustine Fire Bush Simpson Stopper Hibiscus Red Fountain Grass Cord grass Trees Dahoon Holly Red Cedar Southern Magnolia Live Oak Crepe Myrtles "An Equal Opportunity Employer" Celebrating Our 75th Anniversary f DE JEB BUSH Governor STATE OF FLORIDA ?ARTMENT OF COMMUNITY AFFA "Dedicated to making Florida a better place to call homer Certified Mail - Return Receipt Requested The Honorable Walter Barnes Mayor, City of Sebastian 1225 Main Street Sebastian, Florida 32958 Dear MayOr Barnes: February 4, 2003 IRS COLLEEN CASTILLE Secretary I am pleased to inform you that, based upon preliminary ranking by the Department of Community Affairs (DCA), your FFY 2002 Community Development Block Grant (CDBG) application has scored within the fundable range for an award of federal funds in the amount of $700,000.00. While a final award is still subject to appeals, I congratulate you on preparing an application that addresses your community development needs, especially those of Iow and moderate income households. The contract and several required forms will be forwarded to Mr. Terrace Moore, the contact person listed in your application. I encourage you to have your staff expedite preparation of the forms, signing of the contract and return of these documents to DCA for processing pending completion of the appeals process. A Notice of Administrative Rights is enclosed to assist you in understanding the appeals process and associated time frames that may impact your award. We look forward to a successful working relationship with your community. Staff will be available to continue assisting you in the management of your CDBG project. Should you have questions, please contact Ms. Susan Fleming, your area representative, at 850/922-1893. Yours truly, Colleen M. Castille Secretary CMC/hc/cmh Enclosure CC: Jordan & Associates Terrace Moore 2555 SHUMARD OAK BOULEVARD * TALLAHASSEE, FLORIDA 32399-2100 Phone: 850.488.8466/Suncom 278.8466 FAX: 850.921.0781/Suncom 291.0781 Internet address: http://www.dca.state.fl.us 2796 Overseas Highway, Suile 212 Marathon, FL 33050-2227 (305) 289.2402 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100 (850) 486-2356 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100 (850) 413-9969 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100 (850) 488-7956 NOTICE OF ADMINISTRATIVE RIGHTS You have the opportunity for an administrative proceeding pursuant to Section 120.569, Florida Statutes, regarding the agency's action. Depending upon whether you allege any disputed issue of material fact in your petition requesting an administrative proceeding, you are entitled to either an informal proceeding or a formal hearing. If your petition for hearing does not allege any disputed issue of material fact conceming the Department's action, then the administrative proceeding will be an informal one, conducted pursuant to Sections 120.569 and 120.57(2), Florida Statutes, and Chapter 28-106, Parts I and 1II, Florida Administrative Code. In an informal administrative proceeding, you may be represented by counsel or by a qualified representative, and you may present written or oral evidence in opposition to the Department's action or refusal to act; or you may exercise the option to present a written statement challenging the grounds upon which the Department has chosen to justify its action or inaction. If you dispute any issue of material fact stated in the agency action, then you may file a petition requesting a formal administrative hearing before an administrative law judge of the Division of Administrative Hearings, pursuant to Sections 120.569 and 120.57(1), Florida Statutes, and Chapter 28-106, Parts I and II, Florida Administrative Code. At a formal administrative hearing, you may be represented by counsel or other qualified representative, and you will have the opportunity to present evidence and argument on all the issues involved, to conduct cross-examination and submit rebuttal evidence, to submit proposed findings of fact and orders, and to file exceptions to any recommended order. Mediation is no~t available with respect to this action. If you desire either an informal proceeding or a formal hearing, you must file with the Agency Clerk of the Department of Community Affairs a written pleading entitled, "Petition for Administrative Proceedings" within 21 calendar days of receipt of this notice. A petition is filed when it is received by the Agency Clerk, in the Department's Office of General Counsel, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399-2100. You may also file the Petition by facsimile transmission to (850) 487-6769. If you choose to file by facsimile transmission, you are responsible for verifying that the complete document was received by the Office of the Agency Clerk prior to the deadline. The petition must meet the filing requirements in Rule 28-106.104(2), Florida Administrative Code. If an informal proceeding is requested, then the petition shall be submitted in accordance with Rule 28-106.301, Florida Administrative Code. If a formal hearing is requested, then the petition shall be submitted in accordance with Rule 28-106.201 (2), Florida Administrative Code. The petition must include the signature of someone authorized to act on your behalf. A petition must specifically request an administrative proceeding, it must admit or deny each material fact contained in the notice of agency action, and it must state any defenses upon which you rely. You waive the right to an administrative proceeding if you do not file a petition with the Agency Clerk within 21 days of receipt of this notice. In that case, you will be sent a final order by the Department stating that you have waived your right to an administrative proceeding, and explaining that you still have the right to file an additional appeal with the District Court of Appeal for a period of thirty (30) days from the date the final order is issued by the Department. In addition to the above rights, you have the right under § 120.542, Florida Statutes, to file a petition requesting a variance or waiver from the applicable rules of the Department. Such petition must comply with the statutory and regulatory requirements and be filed within the same 21 day period as that provided for the filing of an administrative proceeding under § 120.569, Florida Statutes, and § 120.57, Florida Statutes, or such rights as exist under § 120.542, Florida Statutes, are waived. Any proceeding held with respect to § 120.542, Florida Statutes, must be a separate proceeding from the administrative proceeding under § 120.569 and § 120.57, Florida Statutes. The granting of a waiver or variance must be based on a demonstration that the purpose of the underlying statute will be or has been achieved by other means, and that the application of the rule would create substantial hardship or would violate principles of fairness. The Department is not authorized to grant variances or waivers to statutes. Federal Fiscal Year 2002 Florida Small Cities CDBG Applications AFTER APPEALS (SORTED BY SCORE) WITH DEOBMGATED FUNDS I NR Anticipated FundinE: $10,253,527.201 as of 16-Jan-03 use these amounts to QF028 $822,944.471deob6gated NR split fund Eatonville and Sebastian. SF052 $153,613.041deobligated NR RF052 S54,815.29 deobligated ED Total Funds Used $11,284,900.00 NAME # GRANT CDBG CUMULATIVE CUMULATNE PROJECT SOURCES EEO CWNS APPS PRE-FINAL O'~4ER PENALTY FINAL REQUEST RECOMMENDED AMOUNT FUNDS REMAINING IMPACT & USES OF FUNDSFAIRHSG SELF-SCORE SCORE REDUCTIONS POINTS SCORE BLOUNTSTOWN N33 S650,000.00 S650,000.00 $650,000.00 $10,634,9~0.00 555.0( 70.00 67.45 98.38 790.7~ 790.83 790.83 MARiANNA NO2 $700,000.00 $700,000.00 $1,350,000.00 $9,934,900.00 540.0( 70.00 70.00 92.46 772.4~ 772.4~ 77246 BRISTOL N01 $660,000.G0 $000.000.00 $1,950,000.00 $9,334,900.00 500.001 70.00 75.00 103.00 748.0( 748.0{3 748.00 OKEECHOBEE CO. N05 $700.000.00 $750.000.00 $2,700.000.00 $8,584,g00.00 495.16 39.00 28.50 173.6E 736.3.~ 736.32 736.3~ CALHOUN CO. N04 $700,000.00 $700,000.00 $3.400,000.00 $7,884,900.00 513.93 70.00 75.0(3 73.12 732.0( 732.0.= 732.05 MARTIN CO. N19 $750,000,00 $750,000.00 $4,150.000.00 $7,134,900.00 550.00 70.00 51.75 51.62 723.6c. 723.3? 723.37 MIDWAY I N35 $650,000.00 $0.00 $3,400,000.00 $7,884.900.00 465.00 65.00 100.0C 90.1G 720.1~. 720.1~ 720.19 ~ITRUS CO. N13 $750,000.00 $750,000.00 $4,150,000.00 $7,134,900.00 470.00 70.06 67.3~ 109.7E 717.2.~ 717.15 717.13 NHITE SPRINGS N10 $600,000.00 $000,000.00 $4,750,000.00 $6,534,900.00 486.64 70.06 75.0( 83.1-' 714.77 714.7( 714.7, ',ROSS CiTY q09 $650,000.00 $650.000.00 $5,400,000.00: $5,884,900.00 470.00 56.0( 100.0( 88.3( 734.36 714.3( 714.36 ~UNNELL ~103 $650.000.00 $050.000.00 $6.650,000.00 $5.234,900.00 470.00 70.0~ 75.0( 95.7.~ 710.7! 710.75 710.75 FLORIDA CITY NO7 $700,000.00 $700,000.00 $0,750,000.00 $4,534,900.00 443.12 0.0( 90.0( 175.4.'738.54 708.54 708.54 HORSESHOE BEACH N24 $584,900.00 $584,900.00 $7,334,900.00 $3,950,000.00 520.3~ 40.8( 00.0( 49.26 709.65 700.44 700.4~ TRENTON N11 $650,000.00 $050.000.00 $7,984,900.00 $31300.000.00 520.0( 70.0( 75.00 32.94 697.94 697.94 697.9a GREENVILLE N08 $650,000.00 $650,000.00 $8,634,900.00 $2,650,000.00 490.0( 70.00 75.00 62.41 697.41 697.41 697.41 BONIFAY N14 $650.000.00 $050.000.00 $9,284,900.00 $2.000,000.00 454.3( 49.80 75.00 115~9 694.59 694.39 694.3! HASTINGS N25 $600,000.00 $000,000.00 $9,884,90000 $1,400,000.00 480.0( 70.00 75.00 61.07 686.07 686.07 686.0i EATONVILLE N23 $700,000.00 $700 $10.584,900,60 $700.000.00 $00.0( 70.00 75.00 31.12 676.12 676.12 676.1~ N32 $11,2~4,900.00 l$0.001 470.0( 60.00 75.00 70.98 675.92 675.98 675.98 OSCEOLA CO. N17 $750,000.00 $0.00 $11264,900.00 ($0.00) 470.00, 70.01 75.00 52.67 667.67 667.67 667.67 NESTVlLLE N29 $600,000.00 $0.00 $11284,000.00 ($0.00) 550.00 1.00 75.00 41.2(3 6672~ 6672{3 66720 /ALPARAISO 2 N30 $700.000.00 $0.00 $11,284,900.00 ($0.00) 470.00 67.00 75.00 53.32 665.32 665.32 665.32 STARKE N12 $700.000.00 $0.00 $11,284,900.00 ($0.00) 495.00 50.00 56.81 62.7C 694.5z 664.51 664.51 ~ANKEETOWN 2 ~21 $600,000.00 $0.00 $11,284,900.00 ($0.00) 458.95 70.00 75.0( 58.07 662.0. 662.02 662.02 7.HIPUEY 2 ~22 $700,000.00 $0.00 $11284,900.00 ($0.00) 490.00 70.06 75.0( 17.8~ 652.82 652.82 652.82 9RANFORD 2 ~431 $600,000.00: $0.00 $11 ~84,900.00 ($0.00) 477.13 10.0~ 75.0( 89.1( 651.2z 65122 65123 Federal Fiscal Year 2002 Florida Small Cities CDBG Applications AFTER APPEALS (SORTED BY SCORE) WITH DEOBUGATED FUNDS tu NR Anticipated Fund!n~l: $10,253,527.201 as of 16-Jan-03 se these amounts to QF028 $822,944.47~deobligated HR sprit fund Eatonville and Sebastian. SF052 $153,613.04~deobligated NR RF052 ~deobltgated ED ~ $1.:~84,soo.ooI NAME # GRANT C08G CUMULATIVE CUMULATIVE PROJECT SOURCES EEO CWNS APPS PRE-FINAL OTHER PENALTY FINAL REQUEST RECOMMENDED AMOUNT FUNDS REMAINING IMPACT & USES OF FUNDSFAIRHSG SELF-SCORE SCORE REDUCTIONS POINTS SCORE I Application was mjecte<l. 2 No site visit made. Federal Fiscal Year 2002 Flodda Small Cities CDBG Applications AFTER APPEALS (SORTED BY SCORE) WITH DEOBUGATED FUNDS ICR Anticipated Funding: $2,848,202.00 as of 16-Jan-03 NO DEOB AVAILABLE $0.00 $2,848,202.00 NAME # GRANT CDBG CUMULATIVE CUMULATIVE PROJECT 5OURCES EEO ,,,~ AI~ PR~'~'- - '~L. OTHER PENALTY FINAl. REQUEST RECOMMENDED AMOUNT FUNDS REMAINING IMPACT & USES OF FUNDS FAIRHSG ~ELF-~CORE SCORE REDUCTIONS POINTS SCORE ;r~c~7~/IEW C02 $750~000.00 $750~000.00 $750,000.00 $2r096,202.00 565.00 75.0~ 95.71 0.00 735.71 735.71 736.71 SEBRING C04 $700,0~0.00 $700,000.00 $1,450,000.00 $1,398,202.00 500.00 75.0C 68.16 86.53 774.6! 729.69 729.6~ ! I=~=RRURG C01 $750,000.00 $750,000.00 $,?.,2~0,000.00 $648~02.00 565.00 75.0C 75.00 0.00 715.{X 715.00 715.0C FLAGLER BEACH C03 $700,000.00 $648~02.00 $2,848 ~02.00 $0.00 490.00 75.0( 75.00 15.81 655.8! 655.81 655.81 ;INCO EAYQU C05 $600,000.00 $0.00 $2,8487n~ n~ $0.00 455.00 10.0( 70.00 39.30 609.30 574.30 574.3( Totals $3,500,000.00 $2,~a?n~ no $2,848.202.00 $0.00 Federal Fiscal Year 2002 Florida Small CRies CDBG Applications AFTER APPEALS (SORTED BY SCORE) WITH DEOBLIGATED FUNDS After correction made to tslamorada and appeal adjustments for Laurel Hill and putnam County. REQUEST as of PRE-FIHAL OTHER CD~ SCORE REDUCTIONS RECOMMENDED AMOUNT 0.00 70.00 763.1! 821.71 749.75 746.8(. 730.71 16-Jan.03 $750.00~ $0.00 $0.00 $000 $7.000 1 Town withdrew applical~o~.