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HomeMy WebLinkAbout01102003 1225 Main Street [] Sebastian, Florida 32958 Telephone (772) 589-5330 [] Fax (772) 589-5570 City Council Information Letter January 10, 2003 Substantive Progress - Runway 9-27 Reopenin_Q As the City Council recently authorized execution of a lease acquisition agreement with Velocity, Inc., please be advised that a successful closing of this transaction took place here at City Hall late last week. As such, arrangements are also being made to facilitate permitting and construction of their new facility, consistent with location outlines referenced in the recently adopted Sebastian Municipal Airport Master Plan. I am also pleased to report that both Airport Director Jason Milewski and myself have initiated healthy discussion and negotiation with representatives from J&S Aviation, Inc. relative to offering a very similar proposal, pursuant to terms and conditions outlined in our grant agreement with the Federal Aviation Administration. I am therefore confident that respective recommendations will soon be offered publicly, so as to complete this additional necessary transaction in order to successfully implement the Runway 9-27 program. Stormwater Utility Master Plan Ancillary Presentation Per discussion and direction offered during your December 11th meeting, please be advised that arrangements are being made to host an ancillary presentation by officials from Camp, Dresser & McKee, Inc. in an effort to secure adoption of the proposed Sebastian Stormwater Utility Master Plan during your next meeting scheduled to take place Wednesday January 22nd. The primary emphasis of this discussion will 'be to communicate program and project options relative to reducing long-term maintenance activities and expenses in front swale residential areas of the community. Such commentary will include the prospect of implementing curb and gutter and Miami Curbing capital improvements, respective per unit cost and applicable timeframes. Respective managerial and financial updates and recommendations from staff will likely follow, including possible adjustments to related policy directives offered during your December 11, 2002 session. City Council Information Letter January '10, 2003 Page 2 Sebastian Retail Center/PAVCO Construction, Inc. As referenced in the attached electronic mail message from Director of Growth Management Tracy Hass and meeting minutes, please be advised that representatives of PAVCO Construction, Inc. appeared before the Planning and Zoning Commission during their December 19th session to request a slight modification to the design of the rear parapet to accommodate site plan requirements for the United States Highway One Sebastian Retail Center project (Blockbuster, Dollar Tree, etc.). The revised plan consists of a similar design to that of the original wall, containing 4x4 tube steel support structures with the parapet wall positioned 4 inches above the existing roof deck to direct water to flow into the existing roof drain system. The only new distinguishing feature involves the finished material. The revised plan incorporates a PVC lattice parapet, while the original plan approval governed a design with metal studs and a stucco finish to match the existing painted stucco wall. As both arrangements satisfy land development code requirements pertaining to the inclusion of a parapet wall of similar design on building facades, the Planning and Zoning Commission unanimously approved PAVCO Construction's request. Accordingly, respective plans are being forwarded to the Building Department for permitting, to accommodate respective construction activities to begin very soon. Arlo Guthrie Concert- Pelican Island Centennial Celebration As you will recall, the City of Sebastian, in partnership with the United States Fish and Wildlife Service and Sebastian River Area Chamber of Commerce will host the Pelican Island Centennial Celebration and Wildlife Festival during the weekend of March 14, 2003 at Riverview Park. In addition to various aforementioned activities, presentations and specific events scheduled to take place, arrangements were recently made to host a concert to be performed by nationally known folk musician Ado Guthrie. His performance is currently scheduled to take place Friday, March 14th beginning circa 7:00 p.m. Although Mr. Guthrie spends approximately 10 months a year on tour, he does own a home here in the Sebastian Area. Interestingly, Arlo's father, the late Woody Guthrie is often credited as being a pioneer of modern era American folk music - a notion often exemplified via the popular song "This Land is Your Land". Arlo has also become a successful folk musician in his own right as well, including a successful recording career with Warner Brothers Records for a number of years. City Council Information Letter January 10, 2003 Page 3 Arlo's Sebastian performance is anticipated to last until approximately 9:00 p.m. As such, recommendations will be offered to you publicly relatively to seating, staging and applicable street closure arrangements in the coming weeks. Enclosure(s): Background Documentation/Site Plan Copy - Sebastian Retail Center/PAVCO My Documents/InfoLetter161 Terrance Moore From: Sent: To: Subject: Tracy Hass Monday, December 30, 2002 9:50 AM Terrance Moore Sebastian Retail Terrence, On December 19th representatives with PAVCO Construction Inc. appeared before the Planning and Zoning Commission to request a slight modification in the design of the rear parapet wall at the Sebastian Retail project. The Commission approved the modification, and PAVCO anticipates installation will occur by the end of January, after proper permitting through the Building Department. The revised plan consists of a similar design to that of the original wall with 4x4 tube steel support structures, and the parapet wall set 4" above the existing roof deck to permit water to drain into the existing roof drain system. The only distinguishing characteristic between the two options is the finish material. The revised option incorporates a PVC lattice parapet, while the original approval was for a parapet designed with metal studs and a stucco finish to match the existing painted stucco wall. Architecturally, both options satisfy land development regulations pertaining to inclusion of a parapet wall of similar design on all building facades. I'll keep you posted and provide an update as soon as PAVCO submits plans for permitting via the Building Department. CITY OF SEBASTIAN '"-' ,'~ ,~-~ '~' .""-' ~ ,,-:.,~'~.~ ~:c:r i PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING DECEMBER 19, 2002 Chairman Barrett called the meeting to order at 7:00 P.M. The Pledge of Allegiance was said. ROLL CALL: PRESENT: Chmn. Barrett Mr. Mahoney Mr. Faille Mr. Rauth VC Smith Ms. Monier Mr. Allocco (a) Mr. Svatik EXCUSED: Mr. Blessing ALSO PRESENT: Tracy Hass, Growth Management Director Jan King, Growth Management Manager Susan Lorusso, Secretary ANNOUNCEMENTS: Chmn. Barrett announced that Mr. Blessing is excused tonight. Also, Chmn. Barrett reminded the board that the January 2, 2003 meeting has been rescheduled to January 9, 2003. APPROVAL OF MINUTES: (12/5/02) MOTION by Monier/Smith "I'I1 make a motion we accept the meeting minutes of 12/5/02." A voice vote was taken. 7- 0, minutes approved. OLD BUSINESS: Proposed Revision to Plan - Parapet Wall - Sebastian Retail Shoppes - PAVCO Construction Mr. Mike Fisher with PAVCO Construction was present. He stated that he has been working with Tracy and staff on the parapet and had previously presented options to the board. He and the owners have concerns about the metal stud framing and stucco parapet being a long-term maintenance problem. This proposal solves that problem, meets the parapet requirement of the site plan and is more attractive. Mr. Hass explained the two options and noted this particular version is more architecturally pleasing. Staff feels this complies with the regulations and does satisfy the requirement that a PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF DECEMBER 19, 2002 parapet be consistent and of similar design around the entire building. The lattice type structure will match the shutters on the other sides of the building. Mr. Allocco inquired about the engineering for wind loads and Mr. Fisher said they have been calculated to current requirements. Mr. Rauth asked Mr. Hass if all other requirements are to be met and Mr. Hass confirmed that. Ms. Monier was also concerned about the wind load requirements. Mr. Hass said it has been designed and engineered to satisfy the code. Mr. Smith voiced his annoyance that alternative solutions for this issue are still coming before the commission, as the applicant had not complied with the original stipulation. Mr. Svatik asked if instead of the three-inch (3") round PVC if 3X3 or 4X4 square PVC verticals would be aesthetically more pleasing; one looks like PVC pipes the other one has more of a fence look to it. Mr. Mahoney said this will effectively screen the top which is what they are primarily interested in. Ms. Monier had one more question regarding the timeframe of completion. Mr. Fisher said they are prepared to proceed immediately and felt that by the end of January it would be completed. Mr. Hass added that the applicant had submitted for a building permit on the other option and the permit was issued so it would just be a minor change to the existing building permit. This was engineered similarly to the other option, so there shouldn't be any lengthy review at the building department. MOTION by Rauth/Smith "I'll make a motion that we amend from Option A to Option B [Parapet Wall - Sebastian Retail Shoppes] contingent upon square pickets as opposed to round." Roll call: Mr. Faille yes Mr. Mahoney yes Chron. Barrett yes Mr. Svatik yes VC Smith yes Ms. Monier Mr. Rauth yes The vote was 7 - 0. Motion carried. NEW BUSINESS: Accessory Structure Review - Section 54-2-7.5 - 1602 Laconia Street- 24'X28' detached garage - J. & K. Laverack Mr. John Laverack, 1602 Laconia Street was present. He is planning to build a detached garage mostly for hobby reasons. The garage matches the architecture of the house including color and meets setback requirements. Ms. King said the package is complete and this was reviewed under the old code because the application came in before the new accessory structure ordinance was approved. Staff recommends approval. Mr. Allocco asked about the 100 amp electrical service going in to the garage and if it was on a separate meter. Mr. Laverack said he would do whatever Florida Power and Light recommends. Mr. Allocco also asked if there a bathroom facility is proposed in the garage and Mr. Laverack replied there was not. Ms. Monier wondered if a permit was needed for the driveway cut and Ms. King said it was and had been done. Mr. Svatik inquired if the doors could be made differently so as not to appear like a barn. Mr. Laverack said they would be rolling doors keeping with the country style look. Mr. Mahoney confirmed this was being reviewed under the old code. He PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF DECEMBER 19, 2002 asked about the driveway and the overhang. Ms. King said the engineering department considers the first circular driveway as one, and they are allowed to have one more. In regard to the overhang, if it doesn't have posts it is not counted as long as it is within the allowable amount of overhang, MOTION by Smith/Monier "I'11 make a motion that we approve the 24' X 28' detached garage located at 1602 Laconia Street." Roll call: Mr. Faille yes VC Smith yes Mr. Mahoney yes Mr. Svatik yes Ms. Monier yes Mr. Rauth yes Chnm Barrett yes The vote was 7 - 0. Motion carried. Quasi-Judicial Public Hearing - Site Plan Review - Gator Lumber West - Barber Street - Contractor's Trades Building Chron. Barrett opened the public hearing at 7:15 p.m. Randy Mosby of Mosby & Associates, 2455 14th Avenue, Vero Beach, FL and Mr. Pat Loftus, owner of Gator Lumber, were present. The Chairman swore in staff and the applicants. Mr. Mosby detailed the project as being immediately to the west of the existing Gator Lumber site. To the north of the proposed facility is a mini-storage facility. Mr. Hass described a contractor's trades facility as one, which allows contractors to have storage and office space located adjacent to their storage area. It is 48,000 square feet of building coverage. Retention will be located along the front of the site near Barber Street. This will allow for clear visibility around that corner of Barber Street. There are thirteen (13) additional parking spaces on the site above what is required by code. If the applicant would reduce the parking by these thirteen spaces then more trees can be spared or provide a green area. Landscaping is heavily concentrated along Barber Street and existing buffer along the railroad will remain. There is additional buffering to the south because of the residential area of Park Place. On the other side of the street is Palm Lake Club that is adjacent to the other industrial site that has the mini-storage. To date there have not been any complaints or problems with that facility. In addition to the reduction of the thirteen parking spaces, the requirement for exterior lighting to be included and the architectural design of the building was modified to add the mansard roof, which will provide some architectural relief to the facility. As this is not an overlay district we cannot require any special enhanced architectural guidelines but due to the location of the building, it would be advantageous to see some architectural improvements. Mr. Smith noted that the original plans showed bathrooms but the revised plans do not and asked if this is a change. Mr. Mosby said there was an error. County sewer and water will serve the building. The building has spec units and there will be separate permits on each interior unit. That will be cleaned up on the building permits. Mr. Mosby added that his client wanted to go with the additional thirteen parking spaces instead of the bare minimum because he cannot predict what the tenants would require. Mr. Hass justified the additional parking spaces for the needs of prospective tenants who may have company vehicles requiring overnight parking. PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF DECEMBER 19, 2002 Mr. Allocco asked about the size of the two ponds noted on the plan and Mr. Mosby wasn't sure of the exact square footage but said they would be approximately eight to twelve feet deep. The existing man-made ponds are considered wetlands of no significant impact, isolated and less than half an acre. They will be eliminated as the new ones are built. Mr. Allocco also asked if the buildings would have sprinkler systems and Mr. Mosby said they are providing fire protection on the exterior and individual tenants would provide for their interior needs. Mr. Rauth would like to see more dense vegetation along the side near the residential area. Mr. Loftus responded that the owner of the south piece of property has wanted to sell it to him and presently it is being used for storage of boats and trailers. There is about 150 feet of retention ponds as well so the site backs up to industrial property. Ms. Monier was also concerned about the residential areas in Park Place and along Barber Street and if the industrial area could be screened. Mr. Loftus said his past performance at Gator Lumber and the old marina shows concern for his neighbors. Mr. Svatik asked where is the mansard roof trim on the roofline. Mr. Hass said all sides of the building. It will be seen from Barber Street but not U.S. 1. Mr. Svatik also asked about site lighting. Mr. Loftus said it will be shielded so it focuses on the site but would not carry over to abutting properties to the south. Mr. Mahoney asked if there would be mechanical equipment on the rooftops and Mr. Mosby said the roof structure would not support that and the equipment would be kept low, which would also aid in maintenance. Mr. Mahoney also asked if the traffic would change the rating from Level B and had a study been done. Mr. Hass said a traffic impact analysis is not required. Mr. Vernon Cooper, 3208 E. Derry Drive, Sebastian, FL questioned if there would be a buffer area along the two-track lane behind his home in Park Place. Mr. Mosby said additional trees were added for buffer. Chmn. Barrett closed the public hearing at 7:41 p.m. ' MOTION by Svatik/Smith 'Tll make a motion that we approve the site plan for Gator Lumber West Contractor's Trades Building." Roll Call: Mr. Faille yes Chmn Barrett yes Mr. Svatik yes Mr. Mahoney yes VC Smith yes Mr. Rauth yes Ms. Monier yes The vote was 7 - 0. Motion carried. Quasi-Judicial Public Hearing - Site Plan Review - City of Sebastian Barber Street Sports Complex North - 35' X 85' Maintenance Building Chmn. Barrett opened the public hearing at 7:44 p.m. Present was Mr. Chris McCarthy, Parks Superintendent for the City of Sebastian, residing at 782 Glen Cove Street. Chmn Barrett swore in Mr. McCarthy and noted that staff was previously sworn in. Mr. McCarthy said with the community growth they are developing four new parks every year over the next ten years. This year there will be a new park at Barber and George Streets and one at Filbert St. This proposed building would be used to store equipment, have an office and restroom. They will be adding landscaping and trees. It will be white with blue trim to match the concession stand and press boxes already on site. Mr. Hass said this is an accessory structure review. PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF DECEMBER 19, 2002 Mr. Allocco has questions about a storage building that was removed, who would be constructing the building and what it would look like. Mr. McCarthy said it was removed a long time ago. He added that the project would have to go out to bid. As this is an accessory structure an engineer's seal is not required. Mr. Rauth asked about the level of detail on the plan and Mr. Hass said site detail is only needed. They have required the landscaping under the new code. Mr. Rauth again mentioned the fact they would be approving the structure sight unseen. He is with the utilities, mechanicals and structure but is concerned about the aesthetics. Mr. Hass said the board could impose a condition that after the city goes to bid, they could return to the board once they have the details. Ms. Monier asked about the distance between the structure and the foul ball line. Mr. McCarthy said a ball will likely hit the building but there will be fencing so players would not risk running into the structure. Mr. Smith was concerned that the new building be in harmony with the other buildings currently on the site. Mr. Hass described the information before the commission as the first step in submitting for the bids. Chmn. Barrett said once the bids are received they could stipulate it be brought back to the commission. Mr. Faille wanted to know what the primary structure is to make this an accessory structure. There was discussion regarding the fire station, restroom area and concessions stand. The public hearing was closed at 7:56 p.m. MOTION by Rauth/Smith "I'11 make a motion that we conceptually approve the site plan for the storage and maintenance building at the [Barber Street Sports Complex] ball field contingent upon aesthetic elevations being brought back to this board once they are received in the bid process for the city." Roll call: Chmn Barrett yes Mr. Mahoney yes VC Smith yes Mr. Svatik yes Mr. Rauth yes Ms. Monier yes Mr. Faille yes The vote was 7-0 motion carried. CHAIRMAN MATTERS: Chmn Barrett expressed his pleasure serving as chairman and wishes everyone a safe, sound and happy holiday. MEMBERS MATTERS: Mr. Mahoney inquired about a building by FINS walkway. It was determined that the building in question has been there. He also wished eVeryone a happy holiday, as did Mr. Faille. DIRECTOR MATTERS: Mr. Hass wished everyone a happy holiday and "see everyone on January 9th.'' ATTORNEY MATTERS: none Chron. Barrett adjourned the meeting at 8:05 P.M. 02/23/O2 SBL) ,E-4X4 ALUMINUM POSTS X @ 8' O.C. +/- (TYP) ~* xx~---5" PVC FACTORY FINISH PICKETS \ /--PARAPET WALL ~/~ % ~VITH 9/16" SPACING BETWEEN ~ (BEYOND) i Ii ~ERITCALS Xi :'-- " i i I t Ix, ' I I , METAL R©OnNG TO ALLOW WATER TO DRA~N < k F~OM ~O©[ DECK > ~> .~; , (TYPICAL) It I I I i I I I II ALUMINUM GUTTER AND \ / I \ i STUCCO REVEAL PAINTED STUCCO (TYPICAL) ' FINISH WEST ELEVATION 1/8"= 1'-0" SPACECOAST SEBASTIAN RETAIL OUTPARCEL PROPOSED PARAP~ ARCHITECTS p.A. - ~L. ~a. ~, c~sg0 copyright - 2002 this dr~3wing ond its reproductions TWR/$VM 0108 12-13-02 INDIA[ANTIC. FL 32903 be reproduced, published, or used In ony -- '~/8"=1'0" 1 in N~gOI Go, ion. ' LM 0108-PARAPE 1