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Home My WebLink About10242003 1225 Main Street [] Sebastian, Florida 32958 Telephone (772) 589-5330 [] Fax (772) 589-5570 City Council Information Letter October 24, 2003 Notice to Proceed and Schedule - Municipal Complex As a result of implementing initial tasks to prepare site construction activities at the Sebastian Municipal Complex, please be advised that the attached Notice to Proceed was issued to Suffolk Construction Company - pertaining to the construction of the New City Hall, Police Station Expansion and Renovation Program, as well as related site work activities. Accordingly, timeframes relative to owner occupancy/substantial project completion schedules include Phase I of the Police Station - July 29, 2003; Police Station Phase II - October 23, 2004; and New City Hall - October 30, 2004. As previously reported, recommendations relative to other components encompassing the Sebastian Municipal Complex are to be offered in the coming weeks, including expenses related to parks and recreation facility construction, as well as applicable durable goods such as furniture, security systems and other technical infrastructure. As such, we are still on target to be able to relocate into both new facilities by Fall 2004. Li_qht Industrial Airport Lease Proposal Airport Director Jason Milewski and I recently met with Vero Beach based investor Mr. Steve Philipson relative to the possibility of leasing approximately 2.5 acres of light industrial zoned property at Sebastian Municipal Airport. As referenced in the attached memorandum as compiled and delivered by Jason, Mr. Philipson has an interest to construct two 10,000 square foot buildings to accommodate both light manufacturing and commercial activities. A proposed lease agreement is currently being compiled for review and consideration - as we hope to offer respective recommendations publicly during a regular City Council meeting in the coming weeks. City Council Information Letter October 24, 2003 Page 2 Honda Marine Development Center- Sebastian, Florida Each of you by now may have received the attached letter of invitation from Mr. Charles Allen, Senior Vice President, Honda Research and Development of America; to attend Monday's opening ceremony for the new Marine Development Center in Sebastian. The facility, located at 1200 Indian River Drive, to begin operations days later, is expected to initially employ only a small number of employees. However, such a presence in our community represents a solid accomplishment in terms of economic development. In fact, representatives from Honda Research and Development asked if I would offer a few words to this effect during the event. I have also invited representatives from Patterson-Bach to attend; as such awareness may assist our efforts with future economic development marketing, planning and communication initiatives. If any of you wish to also join us, please feel free to RSVP per instructions contained in the letter, as space is extremely limited. Environmental Protection A.qency 319 Grant Program Earlier this week, my office has received word from the Florida Department of Environmental Protection relative to the general status of the Environmental Protection Agency's (EPA) 319 Program. Funding for projects in the State of Florida has been reduced from previous levels of $29 million to a mere $9 million, preventing financial assistance for stormwater improvements in communities such as Sebastian. Although City Council recently authorized submittal of grant proposals to the EPA 319 Grant Program, the City of Sebastian was essentially encouraged to pursue respective financial assistance opportunities during the 2004 funding cycle because of the aforementioned significant decrease in federal allocations. This approach in some respects makes sense, as numerous accomplishments relative to drainage improvements would have been initiated by next year, via implementation of various projects contained in the City of Sebastian Stormwater Utility Master Plan. Such a position may ultimately better enhance our chances of securing such outside assistance, despite the ever more competitive nature of the 319 fund. Enclosure(s): Notice to Proceed/Letter from Suffolk - New City Hall and Police Station Construction Memorandum from Jason Milewski/Letter & Map from Steve Philipson - Potential Airport Lease Agreement Letter from Charles Allen, Senior Vice President - Opening Ceremony, Honda Marine Development Center in Sebastian My Documents/InfoLetter193 NOTICE TO PROCEED CiTY OF SEBASTIAN CiTY HALL & POLICE DEPARTMENT DATE: October 21, 2003 TO: Kurt S. Lan.qford, Project Executive Suffolk Construction Co., Inc. 515 N. Flaqler Drive, 5th Floor West Palm Beach, Florida 33401 You are hereby notified to commence work {'as stated in your letter dated, October 18, 2003, hereby attached & made part of this Notice) on Octobe¢ 27, 2003, perthe terms and conditions of the signed Construction Mana.qe.r At Risk Services Contract dated April 14, 2003., pertaining to construction of a New City Hall, and Police Department Expansion and Renovation proiect(s), Owner Occupancy, and Project Completion dates as stated in your letter, and hereby agreed to, are as follows: · OWNER OCCUPANCY/SUBSTANTIAL COMPLETION OF PHASE 1 POLICE STATION=7/29/04 · OWNER OCCUPANCY/SUBSTANTIAL COMPLETION OF PHASE II POLICE STATION=10/23/04 · OWNER OCCUPANCY/SUBSTANTIAL COMPLETION OF CITY HALL=10/30/04 · PROJECT FINAL COMPLETION=12/9/04 Your attention is called to the Liquidated Damages Clause in said Contract. We look forward to working with you on this project, and as Project Manager on behalf of the City, I can be reached at 772-388-8241. If I am not available, and it can't wait, please call Terrence R. Moore, City Manager @ 772-388-8200. Paul Wagner,-G~f~Jral Services Administrator Oc~ob~, 12, 2003 .4.~T-rCL.w. $- Se2redaie .*h-oj ~-~ P.,xema~ive proposes th, folio~g Milestone ~es?or.~e~ SubsZ~ha1 Compt~on/Om~ md ~je~ Final Co~ie~ O~ 0c¢~ of~ase 1 ~bEce smfi~ - 276 ~w ~m O~ O::up~ off,se H ~ohce 'sm~ - 36~ da~ O~er O~0~ of C~ ~[- 369 ~ ~m ~oj~t Co~i~ = 409 days ~m '~irY Cometic / Ho~c~ to Proce~ ~iS will ~e ~t p~m ~e av~kable to ~ow f~ ,,~~~~ss ofwofV_ U~ i0~7/03 ~ ~ Notice m Proeczd, / F~ Co~oi~on ~s ~e a~ fo~ows! ~mer Occ~mcy / Subs~a~ Co~l~m ofP~e i police station - 7/29/04 - O~ Oc~m~r / Sff~ C~i~ or.se H poEce smfi~ - i0~/04 0~ Oc~pmcy / Sffos~a~ Co~ic~on of Ci~ H~] - t0/30/04 - ~oject F~ Co~nle~on- 12/~/04 Please f~l ~ee m ,o~ me at 561-83~-16t6 ~74 ~ ~y ques~ons ~p:~y, I C: ~/~CG~ - SCCi File - O~C~. SApm~TL'~ebasfi~ C~W Ha~ & ?o~ic~ $m~n~oS PW IQ !g 03 / IRVINE, CALIFORNIA · 8O~N, MA~BACHU5~5 · WEBT PALM BEACH. FLOffiDA MUNICIPAL AIRPORT Memorandum TO: C¢: FROM: DATE: RE: Terrence Moore, City Manager Jason Milewski, Airport Direct~ 10/23/2003 Potential Airport Lease Agreement As you are aware, airport staff has been working with Mr. Steven Philipson of Vero Beach for a potential lease agreement of approximately 2.5 acres of airport property. As can be seen in the attached letter, Mr. Philipson is considering a non-aviation lease to construct two 10,000 square foot buildings for light manufacturing and commercial use. After a brief airport tour, he pleased with our development efforts and was most interested in a parcel along the new access road, which is currently under construction. As always, I will provide further updates as we begin to discuss the specific details of the potential lease agreement. I believe Mr. Philipson's proposal would be a fantastic addition to Sebastian Municipal Airport. Please do not hesitate to contact me, should you require any additional information. /jm E:\Coorespondence\City ManagerWIEMO Steve Philipson.doc Sep 30 03 ! 1:58a Gpo~h Philipson ??~-581-~81 Steven Philipson 415 Live Oak Drive Veto Beach, FL 32963 (772) 589-5869 (home) (772) 696-5585 (cell) September 29, 2003 Mn Jason Milewski C/O Ct~y of Sebastian 1225 Main Street Scbastiam Fl, 32958 Dear Mr. Milewski, Thank vo~', for meeting with me today. It was particc, larly inibr, native to ride ore;- to tim airport properti' m~d sec thc road construction being completed. 1 wish to lease from tl~,e City of Sebastian approximately 2 1,5 acres commencing on the west end of Airport Drive west & continuing east approximately 250 feet. My intent is to construct 2 (two) t 0,000 Sq. Ft. 5uildings s~titabl¢ for light manufactl~ring. I look l~orward to meeting with ;you and Mr, Moor in order ro move this pt-Qect Lbrward. Thank you fo]' your cooperation in this mailer. f~'-~'~c et-c. ly,.) Steve Philipson Realtor Sep 30 03 ll:SSa Gpo~h Philipson ??~-$81-~881 p.3 ;~,/ ~ ~,, ~'~... . CON~UC~ON ~ ~E AIRPORT MUST ~E COOEDINA~D BY ~E AiRgORT O~ ~ ~E FAA ~EPO~ ~ICT O~CE ~RIOE TO CONS~U~CN FAA's EE~EW TAKES APPRO~MA~Y 60 DA~. ::I.,I:O:I~T:I:~,Z~. Honda R&D Americas, Inc. October 17, 2003 Terrence Moore City Manager City of Sebastian 1225 Main St. Sebastian FL 32958 Dear Mr. Moore, Honda R&D Americas, Inc. cordially invites you to attend the opening ceremony for our new Marine Development Center in Sebastian, Florida. This facility has been located and designed to enhance Honda's Marine Products in pursuit of our goal to exceed our customer's expectations. Date: Monday, October 27, 2003 Time: 2:30 p.m. -3:40p.m. Location: Honda R&D Americas, Inc. 1200 Indian River Drive Sebastian, FL 32958 RSVP: 772-581-8133 Please join us "at the spot" as we celebrate this expansion of Honda R&D in Sebastian. Sincerely Charles Akl~n Senior Vice President 21001 State Route 739 Raymond, Ohio 43067-9705