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SEBASTIAN CITY COUNCIL
1999/2000 FISCAL YEAR BUDGET
WORKSHOP
AGENDA
WEDNESDAY, AUGUST 18, 1999 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
PUBLIC COMMENTS
COUNCIL COMMENTS/DIRECTIONS - 1999/2000 FISCAL YEAR BUDGET
ADJOURN
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MA Y NEED TO ENSURE THAT A FERBA T1M RECORD OF THE
pROCEF. DINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105
~.s.)
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MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING.
Hearing Assistance Headphones are Available in Council Chambers for all Government Meetings.
SEBASTIAN CITY COUNCIL
1999/2000 FISCAL YEAR BUDGET
WORKSHOP
MINUTES
WEDNESDAY, AUGUST 18, 1999 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
~fayz, r ~., _~:-.L':F~cr called the Regular Meeting to order at 7:00 p.m.
The Pledge of Allegiance was recited and there was a moment of silence.
Ci_ty Council Present:
Vice Mayor Chuck Neuberger
Mr. Joe Barczyk
Mr. Ben A. Bishop
Mr. Edward J. Majcher, Jr.
Ci_ty Council Absent:
~' Mayor Martha S. Wininger (excused)
Staff Present:
City Manager, Terrence Moore
City Attorney, Rich Stringer
City Clerk, Kathryn O'Halloran
Finance Director, Mark Mason
Growth Management Director, Tracy Hass
Building Director, George Bonacci
Human Resources Director, Rich Samolewicz
Public Works Director, Terry Hill
City Engineer, Martha Campbell
Chief of Police, Randy White
Airport Manager, John Van Antwerp
Acting Golf Course Manager, Greg Gardner
Deputy City Clerk, Sally Maio
OCAity Council Budget Workshop
ugust 18, 1999
Page Two
4. PUBLIC COMMENTS
David Johns, Sebastian, discussed the Airport fund and Airport Manager.
5. COUNCIL COMMENTS/DIRECTIONS - 1999/2000 FISCAL YEAR BUDGET
Acting Chair, Vice Mayor Neuberger, requested that Council go through each page and item at a time.
Discussion took place on non-designated funds balance. Mr. Barczyk requested that the fund be frozen at its
current figure until staffeomes back to Council with a plan for its use. The Finance Director reiterated it
would be his recommendation to set aside $350,000 for an emergency fund in the near future.
· I~gislative 010001
The City Manager stated that adjustments can be made mid year for increased salaries if approved at
referendum.
No changes were made.
·Ci_ty Manager 010005
No changes were made.
·Ci_ty Clerk 010009
No changes were made.
· Finance 010020
It was noted that auditing is split among several funds; and that approved exempt salary increases are located
in non-departmental expenses ($35,000) at this time.
· Ci_ty Attorney 010010
No changes were made.
· Police Administration 010041
It was noted there is $30,000 budgeted for consultants to determine feasibility of merging dispatch with the
Sheriff's office and for accreditation costs. The City Manager said approval for a consultant will come back
to Council for approval.
No changes were made.
2
CAity Council Budget Workshop
ugust 18, 1999
Page Three
Police Uniform Division 010043
Discussion took place on the MACE officer. Vice Mayor Neuberger said he would like to have the officer
pulled back into service for the City or the position separated out from other officers in the budget. The City
Manager distributed a memo from Chief White relative to the program (see attached).
TAPE I- SIDE II (7:46p.m.)
No changes were made.
· Police Detective Division 010047
No changes were made.
· police Dispatch Division 010049
The proposed consultant to review the dispatch division was discussed.
No changes were made.
Human Resources 010035
It was noted there was funding provided for a consultant to look into employee pension.
No changes were made.
Growth Management 010080
No changes were made.
Building Department 010085
It was noted that staff members will meet soon to review permit fees for possible increases.
Neuberger discussed the possibility of the Building Department being an enterprise fund.
No changes were made.
Public Works/Engineering 010051
No changes were made.
Roads and Drainage 010052
No changes were made.
3
Vice Mayor
OCAity Council Budget Workshop
ugust 18, 1999
Page Four
· Building Maintenance 010056
The Public Works Director said it was his intent to contract out janitorial services.
No changes were made.
· Garage 010054
No changes were made.
· Parks and Recreation 010057
Discussion took place on park refurbishment. Mr. Bishop said Pat Rivizzo had told him he was willing to
put a group of people together to refurbish the Creative Playground if the City supplied the materials.
No changes were made.
· C~mete _ry 010059
No changes were made.
· N~n-Departmental 010099
TAPE II- SIDE I (8:35 p.m.)
The Finance Director again stated that the salary line will cover exempt salary increases and incentive
increases. He noted that each department's budget includes 5% to cover contractual increases.
No changes were made.
· Special Revenue Funds
No changes were made.
· Local Option Gas Tax
No changes were made.
· Discretionary_ Sales Tax
No changes were made.
· Debt Service Fund
No changes were made.
4
OCAity Council Budget Workshop
ugnst 18, 1999
Page Five
Capital Improvement
No changes were made.
Golf Course Enterprise Fund - Administrative 410110
No changes were made.
The City Manager distributed a calculation of management service fees to Golf Course and Airport (see
attached)
Golf Course Enterprise Fund - Greens and Maintenance 410120
No changes were made.
Golf Course Enterprise Fund - Cart Expenses 410130
It was noted that replacement of the fleet will occur next year.
Airport Fund - Airport Revenues - 450010
Airport Fund - Administration - 450110
The City Manager noted that it was his intent to conduct a feasibility study relative to the requested full time
position.
No changes were made.
Major Equipment Replacement Fund Revenue and Expenditures - 610100
Following some discussion, it was the consensus of Council to move the requested tracked excavator fi.om
fiscal year 2000/2001 to 1999/2000; and the City Manager advised that the $90,000 could come from the
non-designated fund balance. The Public Works Director said he had adequate staffto operate an additional
excavator at this time.
Trust Funds
No changes were made:
Five Year Capital Outlay Schedule
No additional changes were made.
Being no further business, Vice Mayor Neuberger adjourned the Workshop at 9:23 p.m.
5
o/ity Council Budget Workshop
ugust 18, 1999
Page Six
Approved at the
,1999, Regular City Council Meeting.
Kathryn lVl~. O'I-I{Iloran~MC/AAE
City Cl~k
l~rtha S~ger
Mayor
6
SEBASTIAN POLICE
1201 ~&ain Street
Sebastian, Florida 32958
DENNIS R. WHITe, Chief
E-mail: spd@sunet.net
Date:
To:
Re:
DEPARITIENT
Telephone 561/589-5233
24 ~ Fax 561/589-2207
~-~-~n Fax 561/388-1872
Web: www. sebastianpd, org
MEMORANDUM
8/12/99
Terrence Moore, City Manager
Multi-Agency Criminal Enforcement (MACE) Unit
Thank you for the opportunity to explain the benefits to Sebastian
gained by this department's participation in the Indian River
County MACE Unit.
~ISTOR~ANDREASONS FOR THEM~CE UNIT
The MACE Unit began in 1992 in the Indian River County Sheriff's
Office. Its operation has always been funded by a continuing
grant, administered through the Florida Department of Community
Affairs, which has been renewed every year since its inception.
The unit, under the command of Sheriff's Lt. Ed Glaser, has a total
of 10 officers; 7 deputies (including Lt. Glaser), 2 Vero Beach
Police Department detectives and 1 Sebastian Police Department
detective. The VBPD and SPD have participated in the MACE Unit.
since it began. In its FY 91/92 Budget, the Sebastian City Councfl
apbroved an additional investigator for drug investigations. This
position was assigned to the then newly formed MACE Unit. Multi-
jurisdictional crime enforcement units such as MACE are not unique
to our area; there are hundreds of such grants funded units 'all
over the country. They exist and are continued year after year
because they provide a very cost-efficient means for several police
agencies, especially the smaller ones, to share in staff, funding,
training and technological resources they could never afford on
their own. And, they produce excellent benefits for the
participating agencies in their fight to address the multitude of
problems associated with illicit drugs, the crimes and
victimization illegal drug sale and use produce and also assist in
controlling other vice related crimes in metropolitan areas.
Although illicit drugs and narcotics are the primary purpose and
focus of the MACE Unit, they also monitor and investigate other
vice and morals crimes, including prostitution, illegal gambling,
illegal liquor and tobacco sales to minors. These criminal
activities, though not as prevalent as the drug problem, also exist
on a county wide basis and are not bound or limited by
jurisdictional lines, city limits or neighborhoods.
~ THE)~%CE~I~IT PAXS FOR
The MACE grant project fully pays for each participating officer's
leased vehicle, its maintenance, all fuel and all operating
expenses. Ail overtime incurred in connection with MACE
investigations (extended investigations, surveillance monitoring,
wire taps, intelligence activities, court, etc.), is also paid for
by the project. Ail training, specialized equipment and
investigative expenses (informant funds, undercover operations,
office rent, telephones, cell phones etc.) are all paid by the
grant. Sebastian's expenses for our officer are his salary,
benefits and non-MACE related overtime such as holiday pay.
~%CEUNIT PRODI~CTI~4-ZTX
During the first 6 month of 1999 (January 1 thru June 30) the MACE
Unit accomplished the following drug enforcement activities within
Indian River Count~:
Individuals Arrested for Drug Offenses:
Grams of Crack/Cocaine Seized:
Pounds of Marijuana Seized (not plants):
Grams of Dangerous Drugs Seized:
Marijuana Eradication & Manufacturing
Investigations Conducted:
Arrests for Cultivation/Manufacturing
of Marijuana:
Marijuana Plants Destroyed:
121
1082.7
109.5
578
5
116
DU~ing FY 97/98 (10/1/97 thru 9/30/98) the MACE Unit produced the
following drug enforcement activity within Indian River County:
Drug Related Investigations:
Multi-Jurisdictional Drug Investigations:
Offenders Arrested on Drug Related Charges:
Weapons Seized thru Drug Related Investigations;
Funds Seized in Non-Drug Assets:
Funds Forfeited in Non-Drug Assets:
Grams of Cocaine Seized:
Pounds of Marijuana Seized:
Marijuana Crop Eradication Investigations:
Multi-Jurisdictional Marijuana
Crop Eradication Investigations:
Arrests for Marijuana Cultivation:
Weapons Seized in Marijuana Crop Eradications:
Non-drug Assets Seized Thru Marijuana
Eradication Investigations:
Marijuana Plants Destroyed:
211
24
129
5
$29,836.52
$14,166.63
584.57
32.48
11
2
5.
7
$174,071.
613
2
WHA~M~CEDO~S FOR SEBASTIAN
The benefits of the MACE Unit are apparent from the above
statistics. Since October 1997, the MACE Unit has conducted
hundreds of investigations within our county, many of which
involved Sebastian locations, residents and drug activity·
Hundreds of drug dealers who operate in our immediate area have
been arrested and removed from our neighborhoods and the area
immediately surrounding our city. And significant quantities of
illicit drugs have been removed from access by our city's children.
Law enforcement operations can not and should not be measured by
what they "produce" in the way of economic gain or ~goodies"..
However, over the life of the MACE project, it is conservatively
estimated that the Sebastian Police Department has received over
$10,000 in equipment, technology and supplies directly from the
proceeds of MACE investigations. All participating agencies share
proportionately a~y proceeds awarded by the courts that are over
and above the Unit's operational and investigative costs. In 1998,
the following equipment was provided to the SPD by MACE: a TV/VCR
@ $300, a CCTV Surveillance Camera @ $225, a VCR Printer @ $500, a
Digital Camera @ $900 and 2 Tint Meters @ $200; a total value of'
$2,125 in much needed equipment that is now available for use by
our department. Additionally, for 1999, there is already $1,500 of
MACE generated cash assets allocated for this department's use for
more investigative equipment and/or specialized training purposes.
In addition to equipment, the 3 Sebastian officers who have served
in the MACE Unit since its inception have received over $3,000 in
specialized investigative training, all paid for by the project~
There is no magical or divinely created aura of protection.that
spares our city from the criminal element or the illegal drug
industry that has permeated our nation's society. We are situated
on Florida's east coast which has always been one of the main
routes for the importation of illegal drugs and narcotics. For
years, our Sebastian Inlet was one of the major import points for
the illicit drug trade. The drug trade and the crime it generates
does not recognize jurisdictional lines. It is absurd to believe
that we would stand a chance of fighting this nationwide problem on
our own. Like the rest of the real world, our local area drug
problems are also growing as evidenced by:
The fact that nearly as many individuals were arrested by MACE
for drug offenses in the first 6 months of 1999 (121), as were
arrested in the entirety of FY 97/98 (129).
The recent drug related drive-by shooting at a known area drug
dealer who was living on Admiral Circle.
3
The increasing incidents of drug activity in and near the
south end of our city.
The primary benefit provided by our MACE Unit is that with a phone
call I can obtain an entire squad of highly trained, professional
investigators who have the latest equipment and know how to
inunediately address our drug problems. Moreover, the MACE Unit
maintains a constant vigil of proactive efforts to suppress the
drug problems in our area and keep them from becoming what they are
in other cities just a few miles away. The fact is, the MACE Unit
is one of the best law enforcement operations we could ever have.
Dennis R. White
Chief of Police
4
City of Sebastian
Calculation of Management Setwice Fees to
Golf Course and Airport
A
Department
CITY MANAGER DEPARTMENT
City Manager:
GC 4.00%
AP 1.00%
Purchasing:
GC 5.00%
AP 1.00%
Admin Secretary:
GC 2.00%
AP 0.50%
Total City Manager
Regular
Wages
54,620
30,655
29,775
115,050
B
%tage
of Total
Wages
47.4750%
47.4750%
26.6449%
26.6449%
25.8801%
25.8801%
AxB
1.8990%
0.4748%
1.3322%
0.2664%
0.5176%
0.1294%
City Clerk
City Attorney
FINANCE DEPARTMENT
Director
GC 3.0O%
AP 1.00%
Clerk III
GC 4.5O%
AP 2.50%
Accounts Payable
GC 10.00%
AP 5.00%
Clerk II
GC 6.25%
AP 0.20%
Computer Operator
GC 10.00%
AP 5.00%
Total Finance
Zero % of Time
Zero % of Time
42.164
26,649
21,219
19,674
25,106
134,812
31.2761%
31.2761%
19.7675%
19.7675%
15.7397%
15.7397%
14.5937%
14.5937%
18.6230%
18.6230%
0.9383%
0.3128%
0.8895%
0.4942%
1.5740%
0.7870%
0.9121%
0.0292%
1.8623%
0.9311%
HUMAN RESOURCES
Director
GC 0.00%
AP 0.00%
Admin Assistant
GC 0.70%
AP 0.00%
Total Human Resources
29,952
25,065
55,017
54.4414%
54.4414%
45.5586%
45.5586%
0.0000%
0.0000%
0.3189%
0.0000%
Total
Budget
< Capital
168,010
168,010
168,010
168,010
168,010
168,010
227,245
227,245
227,245
227,245
227.245
227,245
227,245
227,245
227,245
227,245
103,395
103,395
103,395
103,395
Golf
.Course
3,191
2,238
870
Airport
798
448
217
2,132
711
2,021
1,123
3,577
1,788
2,073
66
4,232
0
330
2,116
0
20,663 7,267