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Home My WebLink About11212003 1225 Main Street [] Sebastian, Florida 32958 Telephone (772) 589-5330 [] Fax (772) 589-5570 City Council Information Letter November 21, 2003 Timeframe for Municipal Complex Park Recommendations As city administration (via Suffolk Construction) was able to resume activities relative to subcontractor selection efforts to construct active and passive parks and recreation features at the Sebastian Municipal Complex as a result of last week's direction to proceed with the necessary supplement discretionary sales tax revenue bond issue, please be advised that recommendations for respective expenditure authorizations are to be offered publicly during a February regular City Council meeting. Proposals will be based on REG and Associates' final design plans for the complex park, via Guaranteed Maximum Prices to be finalized by Suffolk Construction. This arrangement is to be accomplished via an amendment to the existing contract, which enables the City of Sebastian to honor its commitment to implement park improvements concurrently with the construction of the police station and city hall facilities. After the aforementioned authorization is granted, staff will be able to offer you a more up to date completion schedule for the park. Second Street Pavin.q Project As referenced in the attached memorandum as compiled and delivered by City Engineer David Fisher, arrangements are underway to partnership with the Indian River County Department of Public Works to implement an infrastructure improvement effort to benefit Second/Harrison Street. For quite sometime, misclarification existed relative to which local government entity was responsible for maintenance of the thoroughfare - Indian River County or the City of Sebastian (please reference the attached location map that depicts a split of both incorporated and unincorporated areas divided by the middle of Second Street). As a result of Dave's efforts, a commitment City Council Information Letter November 21, 2003 Page 2 was facilitated with Indian River County to resurface the pavement. This task is to be accomplished within the next few months, immediately after the Indian River County Department of Utilities completes installation of water expansion infrastructure in this area. Temporary Closure of Schumann Park Racquetball Courts As referenced in the attached memorandum as compiled and delivered by Director of Public Works Terry Hill, please be advised that the Schumann Park Racquetball Courts are being closed temporarily to accommodate necessary repairs and retrofitting to the facility's concrete wall. Essentially, rebar needs to be installed inside of the top beam and possibly towards the footer as well. As the present condition of this infrastructure was declared potentially hazardous by the Building Department, the decision was made to close the facility for approximately a few weeks until the aforementioned repairs are completed. Litter Enforcement with Solid Waste Disposal District A meeting took place earlier this week with Ms. Polly Kratman, Managing Director, Indian River County Solid Waste Disposal District to discuss various ideas relative to litter prevention and enforcement in the City of Sebastian and vicinity. A public service campaign, to include flyers and Sebastian Government Channel 25 programming will soon be initiated in an effort to educate the community about Sebastian Police Department's Operation Clean Streets Litter Enforcement Program, penalties and suggestions to help keep the community as litter free as possible. As much of litter in Sebastian is the result of spillage from vehicle delivering waste to the Roseland Transfer Station, Ms. Kratman's participation will be most critical and effective in terms of efforts accordingly. As such, the opportunity for such a partnership is very much appreciated. Have a Happy and Safe Thanks.qivin.q Weekend I would like to wish that both you and your families have a happy and safe Thanksgiving Holiday. I am personally looking forward to this year's occasion, as my grandmother will be joining us here in Sebastian from Chicago beginning Tuesday November 25th. She will stay with us until Monday December 1st. In addition, the in-laws and friends of the family from City Council Information Letter November 21, 2003 Page 3 Fort Lauderdale will be joining us on George Street for Thanksgiving Dinner, with twenty or more people anticipated to attend. If any of you by chance become bored next Thursday and feel like hanging out with some interesting people, please feel free to stop by. Otherwise, should any of you require speaking with me during the extended weekend, I will be available both at home, as well as via cellular telephone. As such, no information letter will be delivered next week. Enclosure(s): Electronic Mail Message from City Engineer David Fisher- Second/Harrison Street Paving Program Location Maps - Second/Harrison Street Memorandum from Director of Public Works Terry Hill - Temporary Closure of Schumann Park Racquetball Courts My Documents/InfoLetter196 Terrence Moore From: Sent: To: Cc: Subject: David Fisher Thursday, November 06, 2003 9:56 AM 'JimDavis@ircgov.com' Terrence Moore; Terry Hill; Tracy Hass; Linda Kinchen; Ken Jones; Bob Korda; Ginny Sieferd; Sally Grunzweig; David Fishers Interns; Ken Jones FW: Paving Second Street (aka Harrison Street) As discussed, this is to confirm our telephone discussion earlier this morning about paving Second Street (aka Harrison Street), a stretch of "broken street" running westward approximately 1/4 mile off of High Street in Sebastian. This is a street with the "County / City line" going down the centerline of the 70' ROW. Although the street appears to have been paved in the past, it is now very broken with the base requiring substantial rework and preparation prior to paving. Thank you for readily concurring with the following course of action in the matter: · We wait until the adjacent development and IRC Utilities work is complete - probably within 3 to 6 months from now. When that work is complete, the City will contact you and you will arrange to provide County equipment and personnel to prepare the base of the roadway and rough grade adjacent drainage ditches prior to paving. The City of Sebastian's Engineering and Public Works Departments will assist IRC in any layout required at the time. · Following preparation of the roadway base, the City will pave the road. Thanks, Jim, for your assistance in this. Let me know if With best regards, Dave Fisher city Engineer City of Sebastian 772-589-5490 have accurately portrayed this informal working agreement. ..... Original Message ..... From: David Fisher Sent: Wednesday, November 05, 2003 10:37 AM To: Terrence Moore; Terry Hill; Tracy Hass Subject: Paving Second Street I left a detailed voice message for Jim Davis at 10:20 AM this morning regarding the City's commitment to the paving of Second Street. I will let you know when he calls back. -- Dave Fisher 00000 0010 00006.0 00000 0010 .98 AC LOT 1 ~.. SEBASTIAN SQUARE WALMART SUB 3000 3000 ^C 3000 0003.1 WOOOMERE 00000 1000 00002.0 00000 1000 00004.0 20.{3{3 AC ROAD .COV. 00000 1000 00003.0 GOV. 9.20 AC LOT LOT 3 00000 1000 00006.0 00000 0010 00016.0 ~7 AC 0010 00006.1 ooooo 0010 00006,2 00000 0010 00000 1000 00009.0 3.~0 AC 00000 1000 00010.0 00000 0010 00006.4 oo10 OOQO0 0010 .92 AC 00009.1 00000 0010 .99 AC 265 °?222.79 00007.3 00000 1000 00007.4 LOT LO 00000 1000 00007.2 3~5AC 00000 1000 00011.0 5.00 670 00000 1000 crrl, ~ HOME OF PELICA. N ~SLAI~ID TO: FROM: DATE: RE: Memorandum Terrence Moore, City Manager Terry D. Hill, Public Works Directorial 1Rl~/u2e0t 0B3all Court While painting the racquetball courts we discovered some cracking in the walls and asked Building Department Director, George Bonacci to inspect them and give a recommendation on repairs. His inspection revealed the possibility that part of the wall could collapse in a high wind. Taking these facts into consideration I feel that this could be a potential hazard to anyone using these courts and have had staff temporarily close the courts until repairs can be made. Mr. Bonacci recommends that the two top courses of block be removed for futher inspection and recommendations and this is what the Public Works Department is going to do without delay to make the tempory closure as short as possible.