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Home My WebLink About012320041225 Main Street [] Sebastian, Florida 32958 Telephone (772) 589-5330 [] Fax (772) 589-5570 City Council Information Letter January 23, 2004 Stormwater Utility Master Plan - Desi.qn for Capital Projects As referenced in the attached electronic mail message as compiled and delivered by Stormwater Utility Engineer Ken Jones, staff has recently initiated the selection process to hire an engineering firm that would assist city administration in the design and ultimate construction of various capital projects referenced in the recently adopted Sebastian Stormwater Utility Master Plan. During both meetings in February, City Council will have the ability to offer two critical approvals pertaining to this process: a recommended short list of highest ranked firms to be selected for final interviews (February 11th); and appointment of the actual firm(s) to ultimately represent the City of Sebastian in this regard (February 25th). Once civil engineering design work has been completed for respective projects, to include the Main Street Twin Ditch Wet Detention Program, Wentworth Ditch Road Crossing at Roseland Road, Potomac Ditch Road Crossing at Roseland Road, Periwinkle Drive Wet Detention Program, drainage improvements in the Lower and Middle Stonecrop vicinity, as well as the Collier Creek Canal Dredging/Stormwater Improvement Program (North of Sebastian Boulevard/County Road 512), to include seawall reconstruction for purposes of converting this waterway from a conveyance system to a wet detention water quality treatment system, a proposal solicitation process will take place to consider construction companies interested in serving the community accordingly. Respective recommendations, including financial transaction and other matters, will therefore be offered weeks after the construction firm selection process has been completed. Next Phase of Sebastian Street ResurfacinR Pro.qram In a few weeks, the Department of Engineering, via direction to Community Asphalt, Inc. of Vero Beach and Asphalt Recycling, Inc. of Melbourne will City Council Information Letter January 23, 2004 Page 2 initiate the next phase of the Sebastian Street Resurfacing Program. As referenced in the attached electronic mail message from City Engineer David Fisher, nearly twenty (20) thoroughfares have been slated for improvements, including various streets in the Orange Heights Residential Mobile Home Subdivision, side streets in the Barber Street/Schumann Drive Area, roads in the Columbus/Toledo Street Area, as well as two streets that lead to the Riverfront, Jefferson and Cleveland. In addition, as Wimbrow Drive north of Sebastian Boulevard also meets criteria for resurfacing, arrangements are being made to program improvements at this location as well. Finally, Second Street, also known as Harrison Street, will be paved after Indian River County Department of Utilities completes a scheduled water line installation in the area. My office anticipates presenting recommendations for authorization of respective expenditures to City Council during a regular meeting in February. Escrow Account Ne.clotiations with Coy Clark Development Lon.q Term Fundinq for Future Powerline Road Construction Per direction offered by City Council during your December 17th special meeting to review and consider various land use and annexation proposals, notably the Asbury Subdivision slated for a 50 acres enclave north of Sebastian Elementary School, please be advised that formal negotiations with representatives of the Coy Clark Development Company began earlier this week in an effort to establish an escrow account to help finance a future Powerline Road construction project. As respective parties concur that no immediate need exists to create a connection from Sebastian Boulevard to Main Street, such may likely be the case in the coming years. As also discussed during the aforementioned meeting, the construction of Powerline Road remains listed as a critical future thoroughfare improvement in the City of Sebastian's long-term capital improvement program. It is therefore financially prudent to secure any cost sharing opportunities for this purpose, as adjacent developments such as Asbury would enjoy access accordingly. As such, formal recommendations regarding this matter, including an actual escrow contract document between the Coy Clark Development Company and the City of Sebastian will be offered publicly for your review and consideration in the coming weeks. Sebastian Boys and Girls Club Groundbreakin.q Ceremony As the Boys and Girls Club has been quite successful to date relative to City Council Information Letter January 23, 2004 Page 3 their capital fundraising efforts to finance the first phase of construction of the Sebastian Boys and Girls Club facility at the Sebastian Municipal Complex, please be advised that plans are being made to host a groundbreaking ceremony in the next few weeks. As referenced in the electronic mail message from President Jay McNamara, club officials hope to stage an event late Thursday morning, February 26th. Such a timeframe is very appropriate, given our schedule to offer final expenditure recommendations for park features at the complex during the prior evening via your February 25th regular meeting. Respective organizational meetings have been scheduled to outline final details and program agenda. Once specific information regarding plans for the event becomes available, I will advise you accordingly. Enclosure(s): Electronic Mail Message from Ken Jones - Stormwater Engineer Firm Revised Selection Schedule Memorandum from David Fisher - Next Phase of Street Resurfacing Schedule Electronic Mail Message from Jay McNamara, President, Boys and Girls Club of Indian River County - Groundbreaking Ceremony My Documents/InfoLetter201 Terrence Moore From: Sent: To: Subject: Ken Jones Wednesday, January14, 2004 11:49AM Terrence Moore; David Fisher; Terry Hill; Paul Wagner; ShaiFrancis;Jesus M. Vieim FW: Stormwater Engineer Firm Sele~ion Schedule- Revised All: I just received a copy of Addendum #1 for RFQ:MSWMP ENGINEERING SERVICES CONTRACTS in which the Due Date for submittal has been revised to the new date of January 29, 2004 at 2:00pm. I am told that this change was due to the Press Journals error in publishing the Public Notice on time. In order to meet the Council Approval deadline below as determined at our meeting of January 6th, the review of the submittals by the individuals on the selection committee will have to changed from January 23-30th to Januarv 30th - February 2nd. This is really only leaves two working days to review all submittals (Fri Jan 30 and Mon Feb 2) to review the submittal packets unless we are able to review submittals Feb 3rd and 4th and the Agenda Transmittal is permitted to be submitted on Feb 5th. Jean informed me that to date, 10 RFQ packets have been sent or picked up. If anyone has any additional thoughts please let me know. Thanks Ken January 2-2. 29th, 2004 RFQ submittal deadline 2:00 pm January 2.3 29th RFQ submittal packets to members of the Board for review. January 2.3 30th - February 3rd February 2-3 4th February 4 5th February 11 February 16 - 18 February 18 February 19 February 25 February 26 Review of Submittals Committee Meeting to select recommended shod list. Agenda Transmittal for Council Meeting Feb 11 for Council Approval of recommended shod list. Recommendation to Council for Approval Shod List interviews Meeting of Board to select recommended Engineering Firm(s) Agenda Transmittal due for Council Meeting February 25 Recommendation to Council for Approval Letters to selected firms. Terrence Moore From: Sent: To: Cc: Subject: David Fisher Thursday, January 22, 2004 3:34 PM Terrence Moore Terry Hill; Jerry Converse; Linda Kinchen; Ken Jones; Shai Francis; Bob Korda; Ginny Sieferd; Phillip Patnode; David Fishers Interns ATTENTION: Street Paving Program - Revision #2 Following is the most recently REVISED list of streets for the paving program. It has been revised again and now includes most of the streets in Orange Heights. This is definitely a budget-constrained agenda. · Columbus / Toledo / Seagrape / Lime · Riverfront Streets: Jefferson and Cleveland · Streets in Unit '17 including, as funding allows, Bristol / Arcadia / Empire / Aldea / Midway / Brisbane · IVlost of the streets in Orange Heights, as available funding allows * Wimbrow north of CR-5'12 - only if/when funding allows after paving streets in Unit 17 and Orange Heights -- Dave , Terrence Moore From: Sent: To: Subject: Jay071728@aol.com Wednesday, January 21, 2004 5:03 PM tmoore@cityofsebastian.org; leisasmith@juno.com Boys & Girls groundbreaking ceremony Dear Terrance, The Boys & Girls Clubs would like to stage a ground breaking ceremony late morning of February 26 as a step toward the constuction of our club house on the land leased to us by the city. We would also like to follow the ceremony with an appreciation lunch at Captain Hiram's. Please let us know if this is possible. If so, we look forward to working with you to plan the event. Best regards, Jay McNamara, President