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Home My WebLink About02112004 HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, FEBRUARY 11, 2004 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MA Y BE INSPECTED IN THE OFFICE OF THE CITY CLERK - 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the City Council with respect to agenda items immediately before deliberation of the item by the City Council - limit of ten minutes per speaker (R-03-14) 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. MOMENT OF SILENCE 4. ROLL CALL 5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-03-14) 6. PROCLAMATIONS~ ANNOUNCEMENTS AND/OR PRESENTATIONS 04.034 A. Certificate of Appreciation to Lisanne Monier for Planning & Zoning Service 04.041 B. Certificate of Appreciation to William Simmons for Code Enforcement Service 04.042 C. Presentation by Representatives from U. S. Fish and Wildlife Service Update Regarding 2004 Pelican Island Wildlife Festival at Riverview Park 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. 1-16 A. Approval of Regular Meeting Minutes - 1/28/04 04.043 B. Prior Authorization for City Council Travel to Annual National League of Cities 17-22 Congressional City Conference, March 5-9, 2004 in Washington DC (City Clerk Transmittal 2/3/04, Info) 04.044 C. Prior Authorization for City Council Travel to Florida League of Cities Legislative 23-24 Action Day, April 13-14, 2004 in Tallahassee, FL (City Clerk Transmittal 2/3/04, Brochure) 04.045 25-28 04.046 29-36 04.011 37-42 04.016 43-52 04.047 53-68 04.048 69-72 04.049 73-78 04.050 79-80 9. 10. 11. 12. 13. 14. Do Approve Purchase of Laserfiche Plus Plug-In Software in Amount of $3,567 and Annual Software Support in Amount of $1495 from MCCi, a Subsidiary of Municipal Code Corporation (City Clerk Transmittal 2/3/04, Proposal, Form) Approve Purchase of 2004 Chevrolet Silverado 3500 (1 Ton Cab & Chassis, 4x4) and Authorize the Appropriation of $2,289.00 from the Local Option Gas Tax Fund (Unappropriated Fund Balance) for 2000 lb. Crane Pedistle Mount with a Body Reinforcement Attachment for a Total Vehicle Price of $34,289.00 Based on Piggyback Prices from Florida Sheriff's Association Bid #03-11-0825 (Engineering Transmittal 2/4/04, Bid) Resolution No. R-04-03 Final Plat Approval of Collier Creek Estates Phase 6 (GMD Transmittal R-04-03, Application, Final Plat) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING THE FINAL PLAT FOR A SUBDIVISION KNOWN AS COLLIER CREEK ESTATES PHASE VI; PROVIDING FOR CONFLICTS HEREWITH, PROVIDING FOR EFFECTIVE DATE. COMMITTEE REPORTS/RECOMMENDATIONS - none. PUBLIC HEARING - none. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign-up required - limit of ten minutes for each speaker OLD BUSINESS Citizen Appointment to Indian River County School Planning Citizen Oversight Committee - Sebastian Representative (City Clerk Transmittal 2/4/04, Applications, ad) NEW BUSINESS Approve Contract Entitled "Rehabilitation of Runway 9-27 and Construct Full-length Parallel Taxiway" to Community Asphalt Corporation for $1,087,052.90 and Authorize Staff to Execute Work Authorization #16 with the LPA Group, Inc. in the Amount of $88,138 (Airport Transmittal 2/2/2004, Bid Tab, Letter, Proposal) Approve Second Assignment of Aerotrace, Inc. Lease at Sebastian Municipal Airport to DeShea Aviation, Inc. (Airport Transmittal 2/2/04, Consent) Approve Allocation of $109,000 From the Recreation Impact Fees to Complete Various City Park Improvements (Public Works Transmittal 2/1/04, Summary, Code) CITY ATTORNEY MATTERS CITY MANAGER MATTERS Notice of Stormwater Engineering Service Contract Interviewing by the City of Sebastian Consultant Evaluation Committee on February 11 and 12, 2004 (City Manager Transmittal 2/3/04) 2 04.021 81-86 Acknowledgements and Compliments from Residents (HR Transmittal 2/4/04, Memo, Narrative, Letter) 15. CITY CLERK MATTERS 16. CITY COUNCIL MATTERS A. Mr. Coniglio B. Mr. McCollum C. Mr. Barczyk D. Mayor Barnes E. Mr. Hill 17. ADJOURN (All meetings shall adjourn at 10:30 p.m. un/ess extended for up to one half hour by a majority vote of City Council) If any person decides to appeal a decision with any respect to any matter considered at the above hearing or meeting, said person will need a verbatim record of all proceedings including the testimony and evidence, which is not provided by the City. (F.S. 286.0105) In compliance with the Americans with Disabilities Act (ADA), anyone who needs special accommodation for this meeting should contact the City's ADA coordinator at 589-5330 at least 48 hours in advance of this meeting. Hearing Assistance Headphones are Available in the Council Chambers for all Government Meetings. Upcoming Meetings: · Regular City Council Meeting - February 25, 2004 - 7:00 pm · Regular City Council Meeting - March 10, 2004 - 7:00 pm · Special Election Meeting - March 15, 2004 - 6:00 pm · Regular City Council Meeting -March 24, 2004 -7:00 pm · Regular City Council Meeting - April 14, 2004 - 7:00 pm · Regular City Council Meeting - April 28, 2004 - 7:00 pm 3 HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, JANUARY 28, 2004 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Barnes called the Regular Meeting to order at 7:00 p.m. Colors were presented by the Sebastian River High School ROTC and the Pledge of Allegiance was recited. No moment of silence. ROLL CALL City Council Present: Mayor Walter Barnes Vice-Mayor Raymond Coniglio Councilmember Joe Barczyk Councilmember James Hill Councilmember Nathan McCollum Staff Present: ', City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Airport Director, Jason Milewski City Engineer, David Fisher Finance Director, Shai Francis Growth Management Director, Tracy Hass Police Chief, James Davis Police Lieutenant Greg Witt Police Lieutenant Bob Lockhart Police Lieutenant Michelle Morris Human Resources Director, James Sexton Golf Course Director, Greg Gardner Public Works Director, Terry Hill Regular City Council Meeting January 28, 2004 Page Two AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-03-14) The City Manager noted for the record that Consent Agenda item D Resolution No. R-04-03 - Final Plat for Collier Creek Estates - Phase VI was being withdrawn. City Council concurred. Mayor Barnes requested that the Step Up Florida walk on February 13, 2004 currently on the agenda under his matters be approved at this time. MOTION by McCollum/Coniglio "So moved." Mayor Barnes - aye Mr. Coniglio - aye Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - aye Roll Call carried 5-0 6. PROCLAMATIONS~ ANNOUNCEMENTS AND/OR PRESENTATIONS 04.022 A. Legislative Update by State Representative Stan Mayfield (R-District 80) 04.023 04.015 Co Representative Mayfield gave a brief legislative update and offered his assistance to the City. Mayor Barnes requested assistance with DEP on the new city piers. Presentation of Certificate to Employee of the 4th Quarter for 2003 Mayor Barnes presented Employee of the 4th Quarter for 2003, Officer Theo Robinson, with a certificate and bond. Presentation of Certificate of Appreciation to Jayne Barczyk for Code Enforcement Board Service Mayor Barnes presented Jayne Barczyk with a Certificate of Appreciation. 04.025 Partnership Request by Sebastian River High School Naval Junior Reserve Officers Training Corp for Use of Yacht Club Wednesdays 5 - 7:30 pm and New Waterfront Facilities for Sail Traininq/Lessons (NJROTC Letter) Tom Adams introduced Sebastian River High School ROTC members and addressed City Council on their proposal to use the Yacht Club and new waterfront facilities for sail training. Regular City Council Meeting January 28, 2004 Page Three MOTION by McCollum/Hill "Move approval Mayor." The City Attorney suggested working with the group to organize a regatta for the Clambake Festival. Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - aye Mayor Barnes - aye Mr. Coniglio - aye Roll Call carried 5-0 04.026 F. Presentation by City Insurance Representative Reqardin.q Li.qhtnin.q Strike Warnings The Human Resources Director presented a power point presentation on lightning strike risk and available training that can be offered to coaches, city employees, etc., signs that can be installed at city athletic facilities, and finally recommended City Council participation in lightning safety awareness week during the last full week in June. Mr. McCollum said NOAA radios are only activated for severe weather, and that 95% of weather moving through this area with lightning does not activate the radios. He recommended that conditions be imposed for all athletic league leases to require they leave the field under certain conditions. The Human Resources Director suggested that a training video be produced and played for all athletic groups. Mr. Coniglio and Mr. Hill also suggested that there be a warning siren installed at the Municipal Golf Course.. The City Attorney said education and signs are good tools, but installing sirens might create more liability for the City if a siren is not activated. He said the City should not be training the coaches but require them to get training. Mr. McCollum said the weather service puts on a program called Sky Watch and offers a certificate for participation in the program. Mr. McCollum noted that February 23-27 is Florida Weather Awareness Week. 04.024 D. Presentation of Certificate Formally Declarinq Sebastian Historic District The City Manager formally presented the Sebastian Historic District Certificate. Regular Ci~ Council Meeting January28,2004 Page Four 04.027 G. Presentation by Representatives from Indian River County Department of Emergency Services - Criteria for Flashinq Warnin.q Si.qnal at Community Fire Stations John King, Indian River County Emergency Services Director, addressed City Council on the idea of warning signals at fire stations in Sebastian. He said the department is not experiencing any substantial problems and would not recommend any action at this time. Mr. Coniglio said on January 3, 2004 he had an emergency at his home and the EMS staff who responded were extremely professional. 04.028 H. Presentation by Patterson-Bach Representative- Economic Development Marketing. Pro.qress Report Jennifer Shaddock, Patterson-Bach, presented a progress report. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. 3-14 04.029 15-23 Approval of Regular Meeting Minutes - 1/14/04 Approve the Purchase of Two 2004 Chevrolet Silverado Pickups at a Cost of $11,969 Each for Roads and Maintenance and Cemetery Based on Piggyback Prices from the Florida Sheriffs Association Bid (03-11-0825)(Public Works Transmittal 1/28/04, Asset Replacement Requests, Sheriffs Bid) 04.030 25-40 Resolution No. R-04-05 - Vacation of Easement - Lots 22 & 23, Block 61, Unit 2 (Growth Management Transmittal, R-04-05, Site Map, Staff Report, Engineering Letter, Grant of Easement, Application, Utility Letters) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING CERTAIN EASEMENTS OVER LOTS 22 AND 23, BLOCK 61, SEBASTIAN HIGHLANDS UNIT 2; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE DATE. 04.0!! q!-47 04.031 49 A RESOLUTION OF THE C! ,'r¥ OF SEBASTIAH, FLORIDA, APPROVING THE FINAL PLAT FOR A HEReWiTH; PROV]D~HG FOR 5FF~CT~V~ DATS, Approve Additional One-Year Renewal with Allied Tube and Conduit for Sign Posts and Accessories on As Needed Basis as Provided in Existing Contract (Engineering Transmittal) Regular City Council Meeting January 28, 2004 Page Five 04.032 F. 51-54 04.033 G. 55-58 Approve City of Sebastian Relay for Life Team Fundraiser Adult "Sweethearts of the USO" Dance at Community Center - 2/14/04 - 7 pm to 11 pm - Waive Police Officer Requirement and Fees Due to City Sponsorship - Approve Collection of Donation as Door Charge (City Clerk Transmittal, Application, Section of Rules Paragraph K) Approve Use of Alcoholic Beverages at Marron Wedding Reception at Community Center - 2/7/04 4 pm to Midnight - DOB Confirmed - Approve Use after 11 pm (PW Transmittal, Application and Money Order) The City Attorney read Resolution No. R-04-05 by title. Mayor Barnes noted item D was withdrawn from agenda and pulled item G for discussion. MOTION by Hill/Barczyk "Mayor I move to approve consent agenda items A-C and E-F." Mr. Hill - aye Mr. McCollum - aye Mayor Barnes - aye Mr. Coniglio - aye Mr. Barczyk - aye Roll Call carried 5-0 Item G Council discussed the need for a staff member in attendance and allowing the applicant to decide whether they want a uniformed or plain clothes police officer. MOTION by Barnes/Coniglio "1 make a motion to approve item G." Mr. McCollum - aye Mayor Barnes - aye Mr. Coniglio - aye Mr. Barczyk - aye Mr. Hill - aye Roll Call carried 5-0 Regular City Council Meeting January 28, 2004 Page Six 8. COMMITTEE REPORTS/RECOMMENDATIONS 04.034 A. 59-104 Planninq and Zoninq Commission Interview Unless Waived, and Appoint One Reqular Member to Unexpired Position to Expire 4/1/2005 (City Clerk Transmittal 1/20/04, Applications, Ad, Board Member List) Fill Alternate Position if Necessary The City Clerk noted that R. Scott Taylor was withdrawing his application and that Jean Vesia had submitted an application after the deadline and her application was available if City Council wished to review it. TAPE I- SIDE II (8:02 p.m.) Mayor Barnes advised applicants that Council may give weight to consideration of an alternate on the board to the regular member position. He expressed his pleasure at the large number of applicants for this position. City Council interviewed applicants Jean Carbano, alternate Daniel Keough, and alternate Edward Seeley. The other applicants were not present. Mayor Barnes called for nominations for the regular member unexpired position to expire 4/1/2005. Mr. Hill nominated alternate Ed Seeley. Being no further nominations, Mr. Seeley was appointed to the regular member position. Mayor Barnes called for nominations for the alternate member position vacated by Mr. Seeley to expire 11/2004. Mr. Barczyk nominated William Simmons. Mr. McCollum nominated Mary Ann Krueger. Mr. Coniglio nominated Jean Carbano. Regular City Council Meeting January 28, 2004 Page Seven Mr. Coniglio - Carbano Mr. Barczyk - Simmons Mr. Hill - Simmons Mr. McCollum - Simmons Mayor Barnes - Carbano Mr. Simmons was appointed to the alternate position. Mayor Barnes called recess at 8:17 p.m. and reconvened the meeting at 8:28 p.m. All members were present. 9. PUBLIC HEARING 04.017 A. 105-114 Second Readinq, Public Hearing and Final Adoption of Ordinance No. O-04-01 Sebastian River Landinqs Phase II Annexation (Growth Manaqement Transmittal, O-04-01, Request Letter, Map, Survey, Chapter 171.044 FS) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR THE VOLUNTARY ANNEXATION OF 62.827 ACRES, MORE OR LESS, BEING A PART OF SECTION 26, TOWNSHIP 31 SOUTH, RANGE 38 EAST LOCATED SLIGHTLY SOUTH OF THE INTERSECTION OF CR510 AND CR512; PROVIDING FOR INTERIM LAND USE AND ZONING CLASSIFICATION; PROVIDING FOR CONFLICT; PROVIDING FOR AN EFFECTIVE DATE. (1st Reading 1/14/04, Display Ad 1/16/04 PJ and 1/23/04, public hearing and adoption 1/28/04) Mayor Barnes opened the public hearing at 8:30 p.m., and the City Attorney read Ordinance No. O-04-01 by title. The Growth Management Director presented the annexation request and cited DCA comments relative to the subsequent land use amendment. He said the development is coming in at 2.99 units per acre. Mike Evans, Sebastian River Landings LLC, in response to Mr. Hill, stated they want to be a part of the City. Also in response to Mr. Hill, the Growth Management Director stated the County's future land use for this area is currently 3 units per acre, and if approved by Sebastian it will be 5 units per acre. He confirmed the proposed density is 2.99 units per acre, which, if approved by the City, will not increase the number of houses over what could have been developed. The Growth Management Director further stated the County's set back from the waterway varies from 25-100 feet from the "mean high water mark." He also confirmed the distance from the northeast corner of the property is about 100 feet which results in a wider buffer. Mr. McCollum asked if any streets would be entering into any existing streets and the Growth Management Director replied they would not. Ron Trahan, 988 Franciscan Avenue, said he was an environmentalist who lives on Stonecrop, and he would like to be pro-active to protect the Sebastian River and its environs. He asked that if the property was annexed, was there any way it could not Regular City Council Meeting January 28, 2004 Page Eight be rezoned. DRAFT He also asked for a better clarification of the required buffer, trees, and stormwater runoff. protection of Due to the fact that discussion was taking place relative to the conceptual plan, which is a quasi-judicial matter, the City Clerk inquired whether individuals needed to be sworn. The City Attorney concurred and all who intended to offer testimony were sworn in. Mr. Trahan displayed a list of names of area residents concerned with the annexation. Mary Ann Krueger said she had a list of flora and fauna in the area of the St. Sebastian buffer, and recommended not annexing and developing this property. Timothy Jelus, developer of property to the north, said pollutants from the old orange grove currently drain directly into the South Prong of the Sebastian River and this project would actually provide for retention ponds for run-off as opposed to going into the River as well as the re-planting of native plant species. Mr. Jelus also pointed out that Phase I of the projected removed a great deal of evasive species to the area. The City Attorney said the St. Johns River Water Management has lauded the City for this development because it has eliminated pollutant runoff from the old grove. Damian Gilliams, 1623 US Highway 1, cited financial information prepared by Tischler and Associates, noting that there is a positive financial impact from this annexation. Ruth Stanbridge, Indian River Historical Society, expressed concern for preservation of the south prong St. Sebastian buffer, Fellsmere Cemetery and railroad right-of-way. She recommended a special ad hoc committee be established to protect these areas. Tim Glover, Fdends of the St. Sebastian River, read a letter into the record regarding the St. Sebastian River requesting the same provisions as Indian River County Section 929.07 be adopted by the City. (see letter attached) Richard Baker, Pelican Island Audubon Society, reiterated the request for an ad hoc committee to protect the buffer. Ron Trahan, 988 Franciscan Avenue, questioned the environmental asset of preventing the grove run-off into the river. TimothY Jelus responded it would be an asset because there is currently no protection from or treatment for the runoff. The Growth Management Director responded to Mr. McCollum regarding City tree protection provisions, and explained that the proposed shoreline buffer exceeds County requirements. Mr. McCollum took exception to Mrs. Krueger's comment about Council "waivers and favors". Mayor Barnes said it is nearly impossible to stop growth and that the City is doing its best to manage growth. TAPE II - SIDE I (g:18 p.m.) Regular City Council Meeting January 28, 2004 Page Nine Being no further business, Mayor Barnes closed the hearing at 9:18 p.m. MOTION by Coniglio/Hill "Move to adopt Ordinance No. O-04-01 ." Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - aye Mayor Barnes - aye Mr. Coniglio - aye DRAFT Roll Call carried 5-0 04.017 115-132 Second Readinq, Public Hearing and Final Adoption of Ordinance No. O-03-13- Comprehensive Land Use Plan Amendment for Sebastian River Landings Phase II (Growth Management Transmittal, O-03-13, Maps, P & Z Recommendation, Application) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, APPROVDING AN AMENDMENT TO THE COMPREHENSIVE PLAN WHICH AMENDS THE FUTURE LAND USE MAP TO DESIGNATE INITIAL LAND USE CLASSIFICATION OF LOW DENSITY RESIDENTIAL (LDR) FOR ANNEXED LAND WITH A PRIOR COUNTY LAND USE DESIGNATION AS LOW DENSITY RESIDENTIAL, 3 UNITS PER ACRE (L-l) FOR LAND CONSISTING OF 63 ACRES, MORE OR LESS, KNOWN AS SEBASTIAN LANDINGS UNIT II; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR EFFECTIVE DATE. (1u public headng 8/13/03 for transmittal to DCA, 2~ public hea~fng and adoption 1/28/04) Mayor Barnes opened the public hearing at 9:21 p.m.; and the City Attorney read Ordinance No. O-03-13 by title, noted that Council conducted a unified hearing of these three related items during the previous item. Being no further input, Mayor Barnes closed the hearing at 9:22 p.m. MOTION by Coniglio/Hill "Move to adopt Ordinance No. O-03-13." Mr. Hill - aye Mr. McCollum - aye Mayor Barnes - aye Mr. Coniglio - aye Mr. Barczyk - aye D AFT Roll Call carried 5-0 Regular City Council Meeting January 28, 2004 Page Ten 04.017 C. 133-158 10. 11, Second Readinq, Public Hearin.q and Final Adoption of Ordinance No. O-03-14 - Zonin.q and Conceptual Development Plan for Sebastian River Landin.qs Phase II (Growth Mana,qement Transmittal, O-03-14, Conceptual plan, Staff Report, P & Z Recommendation, Application) This Hearing is Quasi-Judicial AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, DESIGNATING AN INITIAL ZONING CLASSIFICATION OF PLANNED UNIT DEVELOPMENT RESIDENTIAL (PUD-R) IN ACCORDANCE WITH A CONCEPTUAL DEVELOPMENT PLAN FOR ANNEXED LAND WITH A PRIOR COUNTY ZONING DESIGNATION AS AGRICULTURE (A-l) FOR LAND CONSISTING OF 63-ACRES, MORE OR LESS, KNOWN AS SEBASTIAN LANDINGS UNIT II; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR EFFECTIVE DATE.. (Tabled at 8/13/03 Meeting, 1~ public headng 10/22/03, 2~ public headng and adoption 1/28/04) Due to sworn testimony given for the previous two items which became a unified hearing for all three items, the City Attorney asked the applicant to waive any procedural defects in the quasi- judicial hearing and Mr. Jelus agreed to do so for the record. There was no ex-parte communication to disclose. The City Attorney said a unified hearing for Ordinance O-04-01 previously held would apply as the hearing for this item. The City Attorney read Ordinance No. O-03-14 by title. No one from the public requested to be heard. MOTION by Hill/Coniglio "Move to adopt Ordinance No. O-03-14." Mr. McCollum - aye Mayor Barnes - aye Mr. Coniglio - aye Mr. Barczyk - aye Mr. Hill - aye Roll Call carried 5-0 INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign-up required - limit often minutes for each speaker None. OLD BUSINESS - None Regular City Council Meeting January 28, 2004 Page Eleven 12. NEW BUSINESS 04.035 A. 159-216 Resolution No. R-04-04 - Adoptin.q an Amended Fiscal Year 2003/2004 Bud.qet (Finance Transmittal 1/21/04, R-04-04, Memo, Status Reports, Schedules, Accomplishments) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2003 AND ENDING SEPTEMBER 30, 2004 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the Resolution by title, and the Finance Director gave a brief presentation on the proposed fiscal year 2003/2004 budget amendment. City Council discussion followed. Mr. McCollum said health insurance and workers compensation are ddving most of the increases in the budget. The Finance Director was commended for the format. Mr. Barczyk inquired whether administration knew that they would be requesting additional personnel prior to the budget. The City Manager responded this position had been discussed, advertised in November, and that no one had as yet filled the position. Damian Gilliams, 1623 US Highway 1, said adding $300,000 in the first quarter is unacceptable. The City Manager reminded Council that each year budget adjustments are made. MOTION by Coniglio/Hill "Move to approve R-04-04." Mayor Barnes - aye Mr. Coniglio - aye Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - aye Roll Call carried 5-0 04.036 B. 217-256 Approve Non-Aviation Airport Lease Agreement and Option to Rent Additional Acreage Between Steve Phillipson and City of Sebastian (Airport Transmittal 1/21/04, A,qreement) The Airport Director gave a presentation on the proposed lease agreement. Regular City Council Meeting January 28, 2004 Page Twelve DRAFT Damian Gilliams, 1623 US Highway 1, said this is a bad deal for the City due to increased market value, recommending an updated appraisal be obtained. Chris Trahan, 688 Franciscan Avenue, agreed with another appraisal. Steve Phillipson made a brief presentation to City Council. MOTION by Coniglio/Hill "Move to approve non-aviation airport lease agreement between the City of Sebastian and Mr. Steve Phillipson and attached Addendum entitled "Option to Rent Additional Acreage". Mr. Coniglio - aye Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - aye Mayor Barnes - aye Roll Call carried 5-0 04.037 257-259 Community Redevelopment Aqency - Consider Establishin,q a New Committee and Direct Staff Accordin.qly (City Clerk/City Attorney Transmittal, FS) Mr. McCollum reiterated his recommendation to establish a committee and each councilmember would choose one member, and there would be one local realtor appointed by all, one general contractor appointed by all, one member of the Chamber of Commerce and community development as non-voting members. Mr. Coniglio recommended a local attorney, concurred with Chamber of Commerce member but was not sure about community development department member, and that all should have voting powers. Mr. Hill agreed with nine members, one member appointed by each Councilmember, one local attorney, one local realtor, one local general contractor, and one Chamber member. Council concurred and directed the City Attorney to bring back an ordinance to effect this change. 04. 038 261-264 Resolution No. R-04-06 - Repeals R-84-19 Re: Public Record Duplication Cost (City Clerk Transmittal 1/21/04, FS 119.07, R-84-19) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, REPEALING RESOLUTION NO. R-84-19, WHICH PROVIDED FOR COST OF DUPLICATION OF PUBLIC RECORDS; PROVIDING FOR AN EFFECTIVE DATE. Regular City Council Meeting January 28, 2004 Page Thirteen The City Clerk presented the request to increase the copy charge to the maximum set out in Flodda Statutes, based on actual cost of duplication currently at approximately fourteen cents per page. MOTION by McCollum/Coniglio "Move approval of Resolution 04-06." Mr. Coniglio - aye Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - aye Mayor Barnes - aye Roll Call carried 5-0 Eo Establish Policy to Allow Char,qe Maximum Allowed by Florida Statutes for Duplication of Public Records - Currently Fifteen Cents for One-Sided Copy & Additional Five Cents for Second Side and $1 for Certified Copies MOTION by Coniglio/Barczyk "Establish policy by motion by City Council shall charge the maximum allowed by Florida Statutes for duplication of public records." Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - aye Mayor Barnes - aye Mr. Coniglio -aye Roll Call carried 5-0 12. CITY ATTORNEY MATTERS -Announced a dance hosted by the City's Relay for Life team which will feature Big Band and swing. -Stated the City prevailed in recent arbitration on personnel matter. -Explained that the members of the Planning and Zoning commission plan to look at lower density than currently allowed in PUDs. -Pointed out that the walls for new City Hall are going up. 14. CITY MANAGER MATTERS -Distributed an Indian River County letter regarding consideration of impact fees. (attached) Discussion followed. TAPE II - SIDE 11 (10:20 p.m.) Regular City Council Meeting January 28, 2004 Page Fourteen The City Manager noted a meeting to be held on February 4, 2004 at the Richardson Center with the Indian River County Commission and School Board regarding School Concurrency. The Mayor made a motion to extend the meeting. MOTION by Barnes/Barczyk "1 make a motion to extend the meeting to 11 o' clock." VOICE VOTE on the motion carried 5-0 15. CITY CLERK MATTERS 16. None. CITY COUNCIL MATTERS A. Mr. Hill None. B. Mr. Coniqlio Read a letter from Walker Brothers Circus to the Boys and Girls Club and announced locations of tickets. Announced he had a new granddaughter. C. Mr. McCollum None. D. Mr. Barczyk Asked about the railroad station and the City Manager responded with the schedule for site planning. Stated the Vero Beach Police Department is enforcing the prohibition of scooter use on public right-of-way. The City Manager said he is working with Police Chief on this right now and will advise Council. Asked if the City saves some trees when PUDs are built. The City Manager stated it is done through Building Department. E. Mayor Barnes Stated he has received complaints from residents on visibility problems at cut-throughs on US 1. Regular City Council Meeting January 28, 2004 Page Fifteen Gave an e-mail to the City Manager from a resident concerned about traffic safety for bicyclists at US 1 and CR512. 04.039 1. Consensus of Cit Council on Joint Worksho with Vero Beach Cit Council on 265 Matters of Mutual Concern - To Be Scheduled at a Later Date Cit Clerk Transmittal It was the consensus of Council to participate. 04.040 2. Cit Partici ation in Ste U Flodda Statewide Public Health Walk Februa 13 267-270 2004 Cit Clerk Transmittal Pro ram Information and IRC Schedule This item was approved at the beginning of the meeting. 17. Being no further business, Mayor Barnes adjourned the Regular Meeting at 10:42 p.m. Approved at the February 11, 2004 Regular City Council Meeting. Walter W. Barnes, Mayor ATTEST: Sally A. Maio, CMC, City Clerk SEBASTIAN HOME OF'PEUCAN ISLAND City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject Prior Authorization for City Council Travel to Annual National League of Cities Congressional City Conference - Washington DC .~3~~~.ittal by: Exhibits: National League of Cities Information Agenda No. 0~;, 0~.'~' Department Origin: City Clerk '~~r\ Date Submitted: 2/3/04 For Agenda of: 2/11/04 Expenditures Required (assuming afl five members attend) Training/Education: approx. $500 per person Travel: approx. $1200 per person Budgeted Amount Remaining: Trainin.q/Education: $5,000 Travel: $8,637 Appropriation Required: SUMMARY STATEMENT In the event any City Council members are interested in attending the National League of Cities 2004 Congressional City Conference March 5-9, 2004 in Washington, DC, prior authorization of Council is required under Section 2-77 of the Code of Ordinances. Although the deadline for registration and housing is February 6, 2004, anyone interested may register for the conference on-site and housing can be arranged on an individual basis. RECOMMENDED ACTION Move to approve travel to the National League of Cities 2004 Congressional City Conference March 5-9, 2004 in Washington, DC, for any City Council members wishing to attend. The Opportunity March 2004 will mark the real beginning of the campaign for national office - a campaign that has significant implications for America's cities and towns. With most of the major primaries scheduled in February and early March, the Democratic front runner for President will emerge and the races for the House and Senate will begin to heat up. The National League of Cities Congressional City Conference provides a great opportunity to learn about the federal issues that matter to America's cities and towns, to lobby Congress on short-term issues that will be on the Congressional agenda in 2004, and to make sure cities and towns have a clear, consistent voice in the national campaign. Come to Washington, DC, March 5-9, 2004, to join the voice of America's cities in launching our national campaign on behalf of the 225 million people we collectively represent. The program will include general sessions featuring national leaders, strategy sessions to shape the NLC message, workshops to learn about the issues and NLC's positions, and a city lobby day on Capitol Hill on Tuesday, March 9. The Congressional City Conference offers an important opportunity to maximize the impact of 3,000 local officials together to demand a renewed federal-local partnership built on trust, collaboration, and shared commitments for 2004 and beyond. The Action Plan Saturday, March 6 City officials gather at the Hilton Washington and Towers for leadership meetings, policy discussions, and legislative briefings to learn about current federal issues and priorities for America's cities and towns. Sunday, March 7 NLC's leaders and general session speakers set the stage for the action to come by describing the environment in Washington on the fi'ont end of the campaign and examining how local priorities intersect with national political agendas. Monday, March 8 Congressional leaders, President Bush, and leading candidates are invited to discuss their priorities and their reactions to the National League of Cities agenda. The program will wrap up with a closing general session to review the agenda and confirm plans for City Lobby Day. And, the ever-popular Capitol Steps will end the day by providing their unique perspective on the Washington scene as city leaders prepare to converge on Capitol Hill. Tuesday, March 9 Buses take all conference delegates to the Capitol for a national rally followed by strategic meetings with Congressional leaders to talk about NLC's priorities for federal action and expectations of Congress and the Administration. I Be part of. the n. a. tio.nal voic5 of America s c tles in 2004 The conference will provide a range of education, networking, and strategy sessions to maximize the value of this event for city officials. This preliminary schedule provides an outline of major events during the conference to help delegates make travel plans. Visit the NLC website at www. nlc.org and read Nation's Cities Weekly every Monday for updates on specific program plans. Friday, March 5 9:00 a.m. - S:00 p.m. 5:15 p.m. - 6:30 p.m. S:30 p.m. - 7:00 p.m. Leadership Training Seminars Orientation Session for First Time Attendees Constituency and Special Group Meetings Saturday, March 6 9:00 a.m. - Noon 9:00 a.m.- 5:00 p.m. 1:00 p.m. -5:15 p.m. 5:15 p.m. - 7:00 p.m. Policy Committee Meetings and Advocacy Training NLC Board of Directors Meeting NLC Advisory Council Meeting Leadership Training Seminars Policy Committee Meetings and Advocacy Training Constituency and Special Group Meetings Sunday, March 7 7:30 a.m. -9:00 a.m. 8:45 a.m. - 10:15 a.m. 10:30 a,m,- Noon Noon- 1:30 p.m. Noon- 1:30 p.m. 1:45 p.m.- 2:45 p.m. 3:00 p.m. - 4:15 p.m. 4:30 p.m. - 6:30 p.m. Steering Committee Work Sessions Celebrate Diversity Breakfast Opening General Session Roundtable Networking and Lunch Steering Committee Work Sessions General Session on Key Priorities Workshops on Lobbying Priorities State League Caucuses and Receptions Constkuency and Special Group Meetings/Events Monday, March 8 9:00 a.m.-11:45 a.m. Noon- 1:30 p.m. 1:45 p.m. - 3:30 p.m. 4:00 p.m. - 5:00 p.m. 5:15 p.m. - 6:30 p.m. 6:30 p.m. - 8:00 p,m, General Session Roundtable Networking and Lunch Workshops on Lobbying Priorities Closing General Session State League Caucuses and Receptions Reception and The Capitol Steps Tuesday, March 9 9:00 a.m. - Noon City Lobby Day on Capitol Hill Constituency Group Fees and Events Network with colleagues with similar interests at NLC's constituency group meetings. Several special opportunities will occur among various groups who invite their members and new colleagues to collaborate in their caucuses. All of their meetings and events are open to members, interested new members and all NLC delates. Some events require advance ticket purchase. The six constituency and member groups are: ~r Asian, Pacific American Municipal Officials (APAMO) '1' Gay, Lesbian and Bisexual Local Officials (GLBLO) '*' Hispanic Elected Local Officials (HELO) ~r National Black Caucus of Local Elected Officials (NBC-LEO) '*' University Communities Caucus (UCC) * Women in Municipal Government (WIMG) Special Events Sunday, March 7 Celebrate Diversity Breakfast 8:45 a.m.-10:15 a.m. Fee: $40 ($50 on site) The 18th annual Celebrate Diversity Breakfast will feature a keynote speaker who will provide a perspective on "diversity"issues facing America's cities and towns. The breakfast is sponsored by five · NLC constituency groups. Monday, March 8 The Capitol Steps 7:00 p.m. - 8:00 p.m. The Capitol Steps will perform on Monday this year (instead of Sunday) as part of a conference wrap up to energize the delegates for City Lobby Day on Tuesday morning. This troupe of Congressional employees provides bi-partisan fun for everyone. Dates to Remember February 6, 2004 Deadline for advance registration and ho~sing requests. All requests must be postmark, ed by this date. After this date, all delegates must regmer onsite at higher rates. February 6, 2004 Deadline for Cancellations. Cancellation letters must be postmarked by this date and are subject to a $50 cancellation fee. There are no refunds for cancellations after this date. How to Register To register for the 2004 Congressional City Conference, fill out the registration form and return it with your check, city purchase order, or credit card information to the NLC Meeting Services, postmarked by February 6, 2004 or register online at www.nlc.org ~ Each delegate, guest, speaker, member of the press, and any other conference participant must register. There is a $75 youth delegates fee. There is no charge for press registrations with proper press credentials. ~r No telephone registrations or cancellations will be accepted. ~ Payment (check, city purchase order, or credit card) must be included with advance registrations. ~ People unable to meet the February 6 deadline will have to register onsite at the meeting and make their own hotel reservations. Refunds will be made for cancellations received by February 6, 2004, subject to a $50 cancellation charge. Cancellation letters must be postmarked by this date. No telephone cancellations will be accepted. No partial refunds will be made if you decide not to attend particular functions· Hotels '~ If you need hotel accommodations, please check the appropriate box on the registration form. * NLC will make a hotel reservation for you when you register for the conference. ~ Rooms will be assigned on a first come, first served basis. ~ All conference sessions will be held. at t~ Hilton Washington and Towers. These special institute seminars are offered to conference delegates for a separate registration fee. Spade is limited and available on a first come first served basis. FULL-DAY SEMINARS effective collaborative processes that Friday, March 5, 2004 eGovernment Leadership Institute 9:00 aha- 5:00 pm Registration Fee: $150 Competency: Competent Practitioner Learn and understand how the effective use of technology can serve the needs of your constituents and help improve city government performance. With a focus on mid-size cities, explore the public- pohcy concerns that the Internet and technology raises. Session will be held at the IBM Institute for Electronic Government on K St. - Buses will leave Hilton Hotel Lower Entrance at 8:30 AM. Instructors: Bradley L. Westpfahl, G. Wayne Goeller Speak So They Will Listen 9:00 am- 5:00 pm Registration Fee: $150 Competency: Communicator Learn how preparation, presentation and persuasion can expand your leadership and help you set positive change in motion within your community. Enhance your ability to influence and persuade others. Learn and practice presenting from an audience viewpoint. Learn how to m~Prove your presentation abilities and realize how clear communication serves your constituents to better identify with your leadership. Instructor: Lin&ay Strand Ensuring Good Jobs and Smart Growth in Economic Development 9:00 am- 5:00 pm Registration Fee: $150 Competency: Catalyst Learn the best toolkit practices for making sure that economic development expenditures are effective for your community. Learn about new innova- tions including job quality standards, clawbacks, disclosure and monitoring. Understand the role of development incentives in suburban sprawl and proposals for making incentives 'location efficient' by integrating them with public transportation. Instructors: Greg LeRoy, Alyssa Talanker Catalyzing Participatory Governance That Works 9:00 am- 5:00 pm Registration Fee: $150 Competency: Collaborator Localities have taken significant steps to work collaboratively and inclusively with citizens, businesses, community-based organizations, and faith communities to achieve better outcomes. Learn key strategies to help you develop a hij~z. forming, results oriented co~'~ty. ~NI Gain practical guidanceC~jl strengthen capacity in government and intergovernmental coordination. Instructors: William Potapchuk, Joan Kennedy AFTERNOON SEMINARS Friday, March 5, 2004 Hiring and Evaluating the City Manager 1:30 - 5:00 pm Registration Fee: $95 Competency: Competent Practitioner Hiring and supervising your City Manager is probably the most important role that an elected official must serve. What questions do you face when hiring? How should a performance evaluation process work and what should you expect from it? Learn effective practices that make for successful hires along with practical techniques for supervising performance. Instructors: Gerald Newfarmer, Julia Novak Facilitating Transformative Community Change 1:30 - 5:00 pm Registration Fee: $95 Competency: Collaborator Discover essential strategies, tools and techniques for involving the public in land use and transportation decisions, as well as, development approvals. Learn how to get projects approved promptly with public support. Learn how the tools and techniques of 'Dynamic Planning and Charrettes' can apply to your com- munity's growth challenges and how these processes will lead to long-term public trust. Instructor: Bill Lennertz Are You Listening? 1:30 - 5:00 pm Registration Fee: $95 Competency: Communicator Listening is not a spectator sport. The 'art of listening' is to become totally involved. Become a better communicator with every- one around you as you appreciate how to build relationships based on trust through good hstening skills. Avoid mistakes and sharpen your perception of others as you learn how to pay attention to both verbal and nonverbal communication. Instructor: Judith L. Lewis FULL-DAY SEMINAR Saturday, March 6, 2004 The High Performance Governing Body 9:00 am- 5:00 pm Registration Fee: $150 Competency: Cornerstone Successful governing bodies recognize the basic values that come together in public policymaking: representation, efficiency, individual rights, and social equity. Dealing successfully with these values represents the core of the governing body's work. Understanding the different perspectives that elected officials and professional staff bring to the values is critical. Learn what it takes to become a 'high performing governing body,' along with the obstacles to high performance and how to overcome them. hutructor: John Nalbandian MORNING SEIvlINARS Saturday, March 6, 2004 Mr. Jefferson Speaks to the 'Public' in Public Policy 9:00 am- 12:00 Noon Registration Fee: $95 Competency: Cornerstone Thomas Jefferson appears in person to speak on his ideas of leadership, citizen- ship and the public good. Engage in a unique learning experience as historical interpreter Bill Barker presents Thomas Jefferson in a dialogue with participants. Mr. Jefferson reminds us that the people are the foundation of public policy. As today's local leaders, participants will be reminded of their obligations to the pub- lic as administrators and public servants in public policy. Instructor: Bill Barker, Thomas Jefferson The Ten Lenses: Building Personal Cultural Competence 9:00 am- 12:00 Noon Registration Fee: $95 Competency: Collaborator Are stereotypes an ingrained part of the thinking of most Americans? We make assumptions and take actions regarding others who are different than ourselves based on the 'isms' programmed into our minds when we were children. Look at the impact of ethnocentric behavior on our ability to build effective cross-cultural relation-ships and gain tips on how to avoid 'cultural collisions' when dealing with diverse others, Discover the 'Ten Lenses' that Americans tend to use to view diversity issues, Instructors: Louis Vincent, Rita Rizzo Building Democratic Capacity: Mobilizing Citizens for Community Problem-Solving 9:00 am - 12:00 Noon Registration Fee: $95 Competency: Catalyst Learn how communities have used action forums and study circles to engage groups of diverse citizens in productive dialogue, sound decision-making, and collaborative efforts to solve cornmunity problems. Projects have often been launching pads for citizen action on a wide range of issues, including crime, education, community- police relations, race & diversity, growth & sprawl, and the 'achievement gap.' Instructors: Matt Leighninger, Gwen Wright LEADERSHIP LUNCHEON Saturday, March 6, 2004 Leadership Training Institute Participant & Recognition Leadership Luncheon 12:00 noon - 1:30 pm Registration Fee: $35 Platinum, Gold, Silver, and Bronze Certificate level recipients in the Certificate of Achievement in Leadership program will be recognized. Facilitators: Leadership Training Council AFTERNOON SEMINARS Saturday, March 6, 2004 Dealing with the Media~ Techniques to Control the Story 1:30 - 5:00 pm Registration Fee: $95 Competency: Communicator Take control of the news you generate by understanding how to prevent mistakes, how to prepare for, conduct and follow up interviews to gain positive coverage. Learn practical tips, tools and strategies for working with the media in a political environment. Increase your confidence in your ability to control the final story as you strengthen your ability to work with the media and disseminate vital informa- tion and policy accurately and effectively. Instructor: Stephen Friedman Conflict Resolution: Converting the Negative into the Positive 1:30 - 5:00 pm Registration Fee: $95 Competency: Communicator The negative stuff severely impairs your productivity, self-confidence, and emotional control, as well as of those around you. Learn how to resolve conflict and covert all the negatives into the positives of collaboration, cooperation, optimism, productivity, control motivation and results. If you are open to relearning new ways to respond to negative situations and people, you can learn how to resolve the conflict. Instructor: Dr. Elliott B. Jaffa The Power to Lead: A Personal Blueprint for Leadership 1:30 pm - 5:00 pm Registration Fee: $95 Competency: Cornerstone To lead a city takes power; to produce results for your community takes power; to make courageous decisions takes power; and to work with your community takes power. Understand the four critical power sources: simple, future, relation- ships, and results. Explore actions that city leaders can take to tap these four crit- ical power sources and identify specific actions that city leaders can take to turn a 'power drain' into a 'power source'. Instructor: Lyle Sumek CERTIFICATE OF ACHIEVEMENT IN LEADERSHIP program allows local elected officials to organize their professional development around critical skills necessary for effective leadership. The program is built around five core leadership competencies for local elected officials, with each Leadership Training Institute ~minar addressing one of the following competency areas.. (1) Cornerstone; (2) Competent Practitioner; (3) Communicator; {4) Collaborator; (5) Catalyst. To obtain more information or enroll in the Certificate of Achievement in Leadership pro,am, contact the Leadership Training Institute hotline at (202) 626.3170. No housing or reg4stration will be processed without accompanying payment in full Are you a newly elected offficial? Size of city? Name Sex Title City/Organization lvlailing Address City State__Zip Phone Fax Email Spouse/Partner Name* ($25 fee) *Spouse/Partner not eligSble for a separate hotel rom Child Name (14 and under, no fee) Age Youth Delegate** (15-18, $75 fee) Age **Local officials are encouraged to register youth as active participants in this conference to contribute to NLC's youth agenda. If the youth delegate requires hotel accommodations separate from yours, attach the registration form with your completed form. Yooth Chaperone Name ($75 fee) Spedal Conference Rates 00 $325 Congress of Cities On-Site (MUST TURN IN FORM at COC) $. 00 $25 Spouse/Partner (non-refundable) $. 00 $75 Youth Delegate $. 00 $75 Youth Chaperone (not applicable to elected officials) $. Advance Registration Fees {Postmarked by February 6, 2004) 00 $325 First Time Attendee $. 00 $385 NLC Member City On-site rate is $435 after 2/6/04)$. 00 $385 Associate Member On-site rate is $435 after 2/6/04)$. 00 $495 SML Member City On-site rate is $555 after 2/6/04)$ 00 $585 Non-Member/Other On-site rate is $625 after 2/6/04)$ Registration for Leadership Training Institute Seminars (Friday, March 5, 2004) You must be re~stered for the conference in order to attend. 00 $1 S0 eGovernment Leadership Institute 00 $150 Speak So They Will Listen 00 $l.50 Ensuring Good Jobs and Smart Growth in Economic Development 00 $1 $0 Catalyzing Participatory Governance That Works 00 $95 Hiring and Evaluating the City Manager 00 $95 FacilitahngTransformative Community Change 00 $95 Are %u Listening? Registration for Leadership Training Institute Seminars (Saturday, March 6, 2004) You must be registered for the conference in order to attend. 00 $150 The High Performance Governing Body $. 00 $95 Mr. Jefferson Speaks to the 'Public' in Public Policy $. 00 $95 The Ten Lenses: Building Personal Cultural Competence $. 00 $95 Building Democratic Capacity: Mobilizing Citizens for Community Problem-,%lving $. 00 $95 Dealing with the Media: Techniques to Control the Story $. 00 $9.-5Conflict Resolution: Converting that 'Negative' Stuff into the 'Positive' Stuff $. 00 $95 The Power to Lead: A Personal Blueprint for Leadership $. Spedal Events 00 $40 Celebrate Diversity Breakfast (On-site rote is $50 after 2/6/04) $. 00 $35 Leadership Training Institute Participant & Recognition Luncheon $ Constituency Group Dues and Events You must be registered for the conference in order to attend. 00 $25 APAMOActivityFee $. 00 $25 GLBLO Activity Fee $ 00 $40 HELO Activity Fee $. 00 $65 NBC-LEO Activity Fee $. 00 $50 WIMG Luncheon $. Total Registration Fee: $ Registration Cancellation Policy: All requests must be received in writing, postmarked by February 6, 2004, and are subject to a $50 cancellation fee. No partial refunds will be made if you decide not to attend particulm' functions. No registrations or cancellations will be accepted by telephone. No cancellations will be accepted after February 6, 2004. Offtce use only: Payment Check# Amount Hotel Reservations: Yoo must be registered to reserve a hotel room. To guarantee your room, all hotels require one night's deposit plus tax, per room 21 days prior to your arrival. This is required even if you plan to arrive before 6:00 p.m. If accommodations are not guaranteed 21 days in advance, the reservation will be cancded. [] Please make my hotel reservation as indicated below. [] I do not require hotel accommodations at any of the hotels listed below. [] Please contact me regarding suite information. Room Dates: Arrival Date: / / Departure Date: / / Some hotels charge an early departure fee. Confirm your arrival and departure dates are correct on NLC Meeting Services and Hotel confirmations. Room Type [] Single (1 person/1 bed) [] Smoking Preference: [] Double (2 people/1 bed) [] Non-Smelting [] Double/Double (2 people/2 beds) Hotels attempt to provide room type preference but it's not guaranteed. Sharing My Room With: Special Housing Request (e.g., wheelchair accessible rooms, etc.): If you have special housing or transportation needs, please contact NLC Meeting Services. Hotel Choices: Indicate your first-choice hotel with the number "I ". Number the other hotels from "2" to "14' in order of your preference. The hotels below are listed in order of proximity to host hotel. Sgl/Dbl Sgl,rDbl __ Hilton Washington $193/213 __ Radison Barcelo $146/146 __ and Towers (Club Level) $223/243 __ Jurys Washington $170/170 __ Chumh/ll $178/198 __ Hotel Madera $I 59/I 59 __ Courtyard by Marriott $165/163 __ Omni Shoreham $189/189 __ Jurys Normandy $145/14.:, __ Mayflower $206/206 __ Westin Embassy Row $185/205 __St. Gregory $184/184 __ Hilton Wash Embassy Row $178/178 __Capital Hilton $182/182 __ and Towers $212/212 Hotel Deposk: All major credit cards with expiration date of 03/04 or later are accepted at the conference hotels. Ail cheeks, government purchase orders, vouchers or claims must be submitted to the hotel with 6 digit REG ID indicated on NLC, Meeting Services confirmation FOUR WEEKS prior to your arrival but are subject to hotel approval. Registration Fee Payment Information: [] 'C;harge my REGISTRATION FEES to VISA, MasterCard or AMEX listed below [] Check for REGISTRATION FEES made payable to National League of Cities [] Purchase Order for REGISTRATION FEES- copy must be enclosed & payment must be received by March 1, 2004 gotel Deposit Payment Information: Charge my HOTEL DEPOSIT to the credit card listed below [] Check for HOTEL DEPOSIT - please submit to hotel address noted on confirmatien FOUR WEEKS prior to your arrival - subject to hotel approval [] Purchase Order for HOTEL DEPOSIT- submit to hotel address noted on confirmation FOUR WEEKS prior to your arrival - subject to hotel approval Cedit Card Authorization: NLC Meeting ,Services is authorized to use the card below to pay all applicable registration fees and guarantee my hotel reservation. I understand that one night's room charge will be billed through this card if I fall to show up for my assigned housing on the confirmed date, unless I have canceled my reservation with the hotel at lea,st 72 hours in advance. Visa/MC/AMEX #: Exp. Date__ Card Holder Name Card Holder Signature Additional Credit Card Authorization: For hotel deposit only ff different than the credit card number listed above. (Expiration date must be 03/04 or later, per hotel requirement.) Visa/MC/AMEX #: Exp. Date__ Card Holder Name Card Holder Signature Return Conference Registration and Housing Form to: Fax: 703-631-6288 (Credit Card and Purchase Orders Only - No Checks) Mail: NLC Meeting ~rvices, c/o J. Spargo & Associates, 11212 Waples Mill Road, Suite 104, Fairfax, VA 22030 / PFh°onre~r-}~c~rmaa°n': -, -. 4or703-44~'-6418 Emal]: nlccccregandhousingC.)jspargo.com Office useonly: Hotel Subblk__ Cate__ Rate mm mm m m mmm mm mm m m m mm m mm m mm mm m m mm m mm m mm mm mm mm mm mm mm mm mm mm mm i m m mm For FASTER REGISTRATION, use vour credit card Wm, MasterCard, or American Exvress) City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject Prior Authorization for City Council Travel to Florida League of Cities Legislative Action Day - April 13-14, 2004 / Ex'hflSits: FLC Legislative Action Day Brochure Agenda No. 0 ~-~ · ~/'~ ~L · Department Origin: City Cl_~erk . A Date Submitted: 2/3/04 For Agenda of: 2/11/04 Expenditures Required (assuming all five members attend) Trainin.q/Education: N/A Travel: approx. $500 per person Bud.qeted Amount Remaininq: Traininq/Education $5,000 Travel: $8,637 Appropriation Required: SUMMARY STATEMENT In the event any City Council members are interested in attending the Florida League of Cities Legislative Action Day, April 13-14, 2004, prior authorization of Council is required under Section 2-77 of the Code of Ordinances. RECOMMENDED ACTION Move to approve travel to the Florida League of Cities Legislative Action Day, April 13-14, 2004, for any City Council members wishing to attend. o'-m 1.3 ~ _n. EBASTIAld HOME OF 'PELICAN ISLAND City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject: Purchase Laserfiche Plus Plug-In Agenda No. 0~. 0q 5 Software and Support from Municipal Code Imaging Division ...... .~ Department Origin: City CI A p~'~u~(e d f.o r~,, ,~mi~J~,l~: Date Submitted: 2/3/04 / ~ . For Agenda of 2/11/04 Exh~-"~ts: La~che Proposal, Extraordinary Procurement Form Expenditure Required: Software - $3567 Annual Support - $1495 Amount Budqeted: $2000 in Line Item Transfers to Departmental Supplies will give me a total remaining balance of $8,016 in Departmental Supplies prior to this purchase R-M balance: $2,809 Appropriation Required: None SUMMARY STATEMENT Our imaged documents are stored on the City's server and backed up once per week to a tape and stored off-site by MIS. Digital imaging is still a fairly new and sensitive process. In an effort to provide a secondary security backup I have been looking for a way to download all images to CD as we did with our Shell imaging system. As was explained when we first purchased Laserfiche Imaging Software, we were purchasing a starter system which had the capacity to grow in scope to eventually tie the entire City into a complete electronic system. We recently added e-mail plug-in and snapshot software to allow us to capture and e- mail instantly any imaged document and to capture data in other software systems and bring them into Laserfiche. We are now requesting purchase of Plus Plug-In software, which will provide us with the capability of downloading all of our imaged documents and the software to retrieve them onto DVD and CD. We will download all imaged documents onto DVD for secure storage and when requested by an individual for a public record we can download images and software onto CD so that they can purchase the CD, take it home, Icad it into their home computer and be able to view the imaged documents. No appropriation is required. RECOMMENDED ACTION Move to approve purchase of Laserfiche Plus Plug-In software in the amount of $3,567/ and annual software support in the amount of $1495 from MCCi, a subsidiary of ~, Municipal Code Corporation. PROFESSIONAL SERVICES PROPOSAL MCCi, a Limited Liability Company and subsidiary of MUNICIPAL CODE CORPORATION, which is duly organized and existing under the laws of the State of Florida, hereinafter referred to as MCCi, hereby offers the LaserFiche Software & Services to the City of SEBASTIAN, FLORIDA, a corporation duly organized and existing under state law, hereinafter referred to as the Client, according to the following terms and conditions. LASERFICHE SOFTWARE LASERFICHE SOFTWARE. MCCi will provide the Client with the LaserFiche (LF) Plus Plug In, Software for installation on the Client's existing LaserFiche System. SOFTWARE SUPPORT. Support for the above software is offered by MCCi and Compulink (Developers of LaserFiche software). LaserFiche Software Assurance Plan (LSAP) includes: Telephone Hotline (or E-Mail) support with regular response time, all new software releases and updates, 24-hour FTP and web site access and technical bulletins and newsletters SOFTWARE INSTALLATION. MCCi will install all software outlined here in. If additional software is needed to bring the site up to specifications (outlined within brochure) customer will be billed accordingly. HARDWARE SUPPORT AND TRAINING. Support for the Hardware is provided by the hardware manufacturer and is the responsibility of the Client. HARDWARE INSTALLATION. MCCi will install all necessary hardware changes at the time of the initial software installation. COSTS. Costs for this additional software are as outlined below. Please check all boxes that apply upon acceptance of contract. SO/~I~ARE & SUPPORT [J~ ~r~Plus Plug In [~LF Plug Plus In LSAP (annual sUpport for above) $3,567 $1,495 INSTALLATION & TRAINING PPSSP hours can be used for installation and training of the Plus Software. PAYMENT & BILLING TERMS. MCCi will invoice 50% of the total contract amount upon scheduling of installation. Balance will be invoiced and billed upon completion of installation. Payment will be due upon receipt of an invoice. Submitted by MCCi January 30, 2004 pted this day of ,2004 by the City of Sebastian, Florida. Signature Title: CITY OF SEBASTIAN PURCHASING EXTRAORDINARY PROCUREMENT CERTIFICATE DATE: 2/3/04 TO: PURCHASING DEPARTMENT FROM: Sally Maio DEPARTMENT: City Clerk TYPE OF PROCUREMENT: DIVISION: N/A SINGLE SOURCE (X) EMERGENCY( ) ITEMS OR SERVICES REQUIRED: Laserfiche Plus Plug-In Software and Support PROPOSED VENDOR: Municipal Code Corporation (MCCi) ,~USTIFICATION FOR EXCEPTION TO NORMAL PROCUREMENT PROCEDURE: The City Clerk's Office entered into a contract with Municipal Code Corporation in 2002, for Laserfiche Imaging Software and Services and currently maintains a Software Assurance Plan with them. Municipal Code Corporation has been in business for over 50 years and the City of Sebastian has used their services for many years for codification. On September 25, 2002 City Council approved my request to change over to Municipal Code Corporation from Shell Office Systems when we sought alternate digital imaging programs for an anticipated expansion of the system, and it is my intention to continue this relationship with Municipal Code Corporation as our records management program expands over the next several years. This Plus plug-in software will allow us to download our current images and software to DVD for additional off-site security and storage and to CD for sale to the public. It is also my intention to have Municipal Code Corporation give a presentation to City Council on additional available upgrades in the near future as we prepare to move into the new city hall. Although I could purchase Laserfiche software elsewhere, I feel that this would be considered an extraordinary procurement due to the on-going relationship with Municipal Code Corporation and our Software Assurance Plan and my desire to maintain the software package through them as we expand and not piece-meal it. .................................. CERTIFICATION OF A VAILABILITY/NECESITY- ........................................... I hereby certify that I have thoroughly reviewed the facts and circumstances of this requested purchase and that (1) the supplier of the goods/services requested is the sole source supplier, or (2) the Department has an urgent need, on an emergency basis, for the purchase of the goods/services and the emergency is such that the delay through the use of normal competitive procurement methods to acquire such goods/services would not be in the public's best interest and would be detrimental to the City. I also certify that this request is in full compliance with the City of Sebastian Purchasing Ordinance. Approved: A:Form2.wpd 9/12/96 City Manager Department Head Signature Date: ~lonth Day Year tlONIE 01: PELIC/tN ISl.,~ City of Sebastian, Florida Subject: Engineering Dept. (Sign Shop) Vehicle Purchase Approved by: Terre~~, .~!.t.~ger Agenda No. Department Or~n~!ne~H ~:j Finance: General ServlcC-~eVs~.· ';atesubmitted. 02104/~4 For Agenda of: 02/11/04 Exhibits: Sheriffs Association State Contract #03-11-0825 EXPENDITURE BUDGET AVAILABLE: APPROPRIATION: REQUIRED: $34,289.00 $32,000 $2,289.00 SUMMARY As part of the 2003-2004 Engineering Budget, $32,000 is budgeted for the purchase of a utility vehicle to be assigned to the sign shop. After reviewing and reassessing the needs of the sign shop, staff is recommending the purchase of 2004 Chevrolet Silverado 3500 (1 ton cab & chassis, 4x4) vehicle to include the option of a 2000 lb crane pedistle mount w/body reinforcement attachment to assist with the removal of poles and concrete street post. The cost of the 2000 lb crane pedistle mount option is $3,785.00 for a total vehicle amount of $34,289.00 and is available to the City by piggy backing the Florida Sheriffs Association State Contract RECOMMENDED ACTION Move to approve the purchase of one (1) 2004 Chevrolet Silverado 3500 (1 Ton Cab & Chassis, 4 x 4) and authorize the appropriation of $2,289.00 transferred from the Local Option Gas Tax Fund, unappropriated fund balance, for the 2000 lb crane pedistle mount with a body reinforcement attachment for a total vehicle price of $34,289.00, based on piggy back prices from the Florida Sheriff's Association Bid # (03-11-0825). FLORIDA ASSOCIATION o--f COUNTIES FLORIDA SI-IE FS ASSOCIATION, FLORIDA ASSOCIATION OF COUNTIES & FLORIDA FIRE CHIEFS' ASSOCIATION 2004 CHEVROLET SILVEKADO 3500 Specification //22 {1 Ton Cab & Chassis, 4 x 4) The Chevrolet Sflverado 3500 cab and chassis (CI536003) purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s) requirements which are included and made a part of this contract's vehicle base price as awarded by manufacturer by specification by zone. ZONE: Western Northern Central Southern BASE PRICE: $22,950.00 022,850.00 $22,850.00 $22,900.00 While the Florida Sheriffs Association, Florida Association of Counties and Florida Fire Chiefs' Association have attempted to identify and include those equipment items most often requested by paracipating agencies for full size vehicles, we realize equipment needs and preferences are going te vary. from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add/delete options which allow the purchaser tetailer the vehicle to theh' particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the .type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unlt cost to determine the approximate cost of flue type vehicle(s) you wish to order. NOTE: An official listing of ali add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add/delete options other than those listed here may be available through the dealers, however, those listed here must be honored by the dealers in your zone at the stated prices. LEGEND FOR DELETE/ADD OPTIONS Every line will require a DOLLAR VALUE or one of the following abbreviations: Std. = manuiacturer'sstandardequip. Incl. -- included with base specs. NC = no additional charge NA = not applicable to the vehicle -- = option not bid by vendor 710 Bid Award Announcement (03-3i 1-0825) VEHICLE: DEALER: ZONE: BASE PRICE: Silverado 3500 Garber Chev. Western $22,950. O0 Silverado 3500 Garber Chev. Northern $22,850.00 Sflverado 3500 Gather Chev. Central $22,850.00 Order Code LQ4 L18 MW3 ZYK C42 K25903 680 Delete Options Provide standard gas V8 engine, standard alternator and battery, in lieu of Diesel Engine Provide big block gas VS/V10 engine, minimum, standard alternator and battery, in lieu of Diesel Engine Provide 5-speed manual transmission with overdrive, in lieu of automatic overdrive Full size spare tire & rim Air conditioning Single rear wheels, 9200 lb. GVWR (56'cab to axle) Limited slip differential Order Code Add Options AW3/SB5 K34 XYL NZZ EBC 8X5 UNO K36053 132DRW 108DRW Class IV BUA ISB 3K RS DF2 DG5 WAGG Power windows/door locks Speed control/tilt wheel Daytime running lights Sliding rear window All terrain tread tires Skid plates Electric brake controller (with tow pkg. only) Dual alternators (diesel on!y) Dual fuel tanks AM/FM radio/single CD Extended cab Cab steps 11 ft. extended service body (requires 84" CA) Standard service body -wide body for dual reawwheels equal to Knapheide, Reading, Omaha, or Morrison with correct mirrors. May be deale installed. (NOTE: If you are ordering a service body, we are advising you to contact your awarded vendor.) Trailer towing package, to include heavy-duty flashers, wiring for Wailer plug (7 prong round), and class IV, flame mounted trailer hitch with 2" square removable receiver 1" shank with 2" ball. May be dealer installed, Backup alarm Manufacturer's model upgrade pkg. (please speci .fy pkg. bid) Third key Rainshields Headlight flashers Trailer tow mirrors West coast style mirrors Spray-in liner (Rhino or approved equivalent) Wrap-around grille guard 12.000 lb. winch w/remote 4,000 lb. EH Auto Crane, or approved equivalent, with crane reinforcements with manual outriggers Silverado 3500 Garber Chev. Southern 822,900.00 An Zones $ 3.424.00 $ !,922.00 $ 650.00 $ 18o.oo $ 600.00 $ 57O.O0 $ 200.00 All Zones $ 900.00 $ 240.00 Std. $ 135.00 $ 77.00 $ 95.00 $ 325.00 $ 224.00 $ 150.00 $ 255.00 $ 2.550.00 $ 400.00 $ 4,925.00 $ 3.950.00 $ 425.00 $ 89.00 $ 2.100.00 $ 46.00 $ 65.00 $ 146.00 70.00 $ 115.00 $ 575.00 $ 630.00 $ 1,480.00 $ 11,300.00 Bid Award Announcement (011-1 !-0825) VEHICLE: DEALER: ZONE: BASE PRICE: Silverado 3500 Garber Chev. Western $22,950.O0 Sflverado 3500 Garber Choy. Northern $22,850.00 Silverado 3500 Garber Choy. Central $22,850.O0 Order Code Add Options (cont'd) K36403 GS RVS RAS CSP60 CSPP0 SPS6J RICH NEB GEM FHL2 FA5 UHF2150A UHF2150B SSF2150 SRR SPP DSM VALUE MAJOR BASIC PTO provision PTO auto trans provision 25K-22 Auto Crane body with shelf package, 12' bumper with crank outriggers, or approved equivalent 1500 lb. lift gate 8 ft. 2 yd. dump 9 ft. fiat stake body (requires 60" CA) 12 ft. flat stake body (requires 84" CA} 84" cab to axle Grill strobes (Whelen, Federal or approved equivalent) Rear view mirror strobes (Whelen, Federal or approved equivalent) Roof-mount amber strobe beacon (Whelen, Federal or approved equivalent) Colmer Strobe Kits - Whelen Kit with 4 clear tubes, 6 outlet CSP 60w power supply, 2-15' cables, 2-30' cables Corner Strobe Kits - Whelen Kit with 4 clear tubes, 6 outlet CSP 90w power supply, 2-15' cables, 2-30' cables Corner Strobe Kits - Federal Kit with 4 clear tubes, 6 outlet SPS6J power supply, 2-15' cables, 2-30' cables Corner Strobe Kits - Federal Kit with 4 clear tubes, 6 outlet RICHOCHET power supply, 2-15' cables, 2-30' cables Corner Strobe Kits - Soundoff Kit with 4 clear tubes, 6 outlet, 60w Nebula power supply, 2-15', 2-30' cables Corner Strobe lilts - Soundoff Kit with 4 clear tubes, 6 outlet, 1 I0w Gemini power supply, 2-15', 2-30' cables Federal FHL2 headlight flasher Federal FA5 headlight flasher Whelen UHF2150A headlight flasher Whelen UHF2150B headlight flasher Whelen SSF2150 headlight flasher Soundoff Roadrunner headlight flasher w/amp connectors Soundoff Powerpulse headlight flasher w/amp connectors Complete set of shop manuals ONLY 5/75 Manufacturer's Extended Base Care Warranty ($0 deductible) See Page 866 5/75 Manufacturer's Extended Extra Care Warranty ($0 deductible) 5/75 Manufacturer's Extended Power Train Wan'anty ($0 deductible) Silverado 3500 Garber Choy. Southern $22,900.00 All Zones Std. $ 900.00 $ 11,300.00 $ 2,100.00 $ 5,300.00 $ 2,390.00 $ 2,870.00 $ 75.00 $ 265.00 $ 396.00 $ 196.00 $ 410.00 $ 450.00 $ 410.00 $ 476.00 $ 410.00 $ 450.00 $ 146.00 $ 146.00 $ 146.00 $ 146.00 $ 146.00 $ 146.00 $ 146.00 $ 300.00 $ 1,495.00 $ 1,710.00 $ 1,170.00 712 Bid Award Announcement (03-I 1-0825) I Sheriffs Association Contract Quote Attention: CITY OF SEBASTIAN To: PETER SOCCI From: 772-589-1295 Pages: Fax #: 772-589-6880 Date: Re: I TON UTILITY Garber Chevrolet, Inc 500 N. Orange Ave Green Cove Spgs, FL 32043 Ph: 904-264-4502 Fax: 904-284-0054 Howard Williams 12/4/2003 Bid #: 03-11-0825 Item:' #22 District: CENTRAL Model if: CC36403 Order Code Description Price Base price of vehicle chevrolet $ 22,850.00 31403 84" CAB TO AXLE $ 75.00 STD UTILITY BODY 132DW $ 4,925.00 RAIN SHIELDS $ 65.00 GS0 ILOCKING DIFFERENTIAL $ 295.00 DG5 WEST COAST MIRRORS $ 115,00 SIGN POLE BASKETS BOTH SIDES ON TOP OF UTILITY $ 600.00 WIDTH OF BODY BY 12".HIGH INVERTER MOUNTED IN TOOL BOX F 1800 WATT 3 OUTLETS $ 856.00 4 CORNER STROBE KIT $ 410.00 8X5 D UAL ALTERNATORS $ 224.00 BACKUP ALARM $ 89.00 Vehicle Quote: I'~ £I£8~8~06 ~339~ U38~9 34,289.00 ....... Nd/-O:~ ~OO~ LI O~Q oO CE6K FOLDING BOOM CRANE 'C' 'B' 'A' N CRANE SHOWN TO SCALE AT.STANDARD HEIGHT WITH 4 FT BOOM MAST SPECIFICATIONS A* B* C* 3 FT 41=1. MII~ HEII~HT {M/O( CUT, DOWN) 16.89 2:t.00 .33,25 38.60. 42.50 STANDARD HEIGHT 49.88 &O.DO 81i.25 71.58 75,50 · DIMENSIONS EXPRES8ED IN INCHES WITH =114" TOLERAI4CE MOUNTING ~URFACE SPECIAL ORDER: (F~LL OUT & FAX TO 513-326.5427) BOOM LENGTH (CIRCLE ONE): 3 FT 4 FT KEY DIMENSION (FILL OHLY ONE BLANK & ALLOW FOR :t:1t4" TOLERANCE) A= B= 'C= D= NAME P.O. # DATE SPECIAL ORDER FORM 12-~-03. =":'""~'.°"'° CE;K 20977 I~'.4 /..,'[/.,8t, G~**t, DG J.~F;'*l_-I ~]8;dEID Ncl/.D:S C00;~ L[ oeo SF.,BAST City of Sebastian, Florida Subject: Final Plat for Phase Six of Collier Creek Estates. Ap~ved for. S~ml~l~/~ Exhibits: R-04-03, Application, and Final Plat. Agenda No. ~ ~ ~, 0 [ [ Department Ori~rowth Management Tracy E. Has~r/ Date Submitted · February 4, 2004 For Agenda of: February 11, 2004 EXPENDiTURE REQUIRED: None AMOUNT BUDGETED: None APPROPRIATION REQUIRED: None SUMMARY Adams & Associates, as developers of Collier Creek Estates, recently filed an application for final plat for phase six of said subdivision. Phase six consists of 23 lots, with the typical lot being slightly larger than V2 acre and minimum setbacks per city code established at 25' for the front, 10' on the side, and 20' in the rear. However, deed restrictions within the subdivision require additional setbacks beyond that required by code minimums. The developer previously completed all infrastructure and site development improvements including all roadways and drainage systems. Access to phase six will be via Fleming Street and Easy Street. Additionally, all engineering, and surveying details have been completed in accordance with Florida Statutes, and all necessary signatures have been obtained. RECOMMENDED ACTION Staff recommends approval of Resolution No. R-04-03. "Move to adopt Resolution No. R-04-03." RESOLUTION NO. R-04-03 A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING THE FINAL PLAT FOR A SUBDIVISION KNOWN AS COLLIER CREEK ESTATES PHASE VI; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. WHEREAS, Adams & Associates has filed an application for approval of a final plat for a subdivision known as Collier Creek Estates Phase VI; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. FINAL PLAT APPROVAL. The City Council of the City of Sebastian does hereby approve the final plat for Collier Creek Estates Phase VI as prepared by James A. Fowler dated December 10, 2003, date revised January 12, 2004. Section 2. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. upon its adoption. EFFECTIVE DATE. This resolution shall take effect immediately The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Walter Barnes Vice-Mayor Ray Coniglio Councilmember Joe Barczyk Councilmember Jim Hill Councilmember Nathan B. McCollum The Mayor thereupon declared this Resolution duly passed and adopted this 11th day of February, 2004. CITY OF SEBASTIAN, FLORIDA ATTEST: Sally A. Maio, CMC City Clerk By: Mayor Walter Barnes Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attomey Permit Application No. City of Sebastian Development Order Application Applicant (If not owner, written authorization (notarized) from owner is required) Name: Phone Number: (777~..)_~.~o¢~- (:~ ~ ?O FAX Number: ( ) - E-Maih Owner (If different from applicant) Name: Address: Phone Number: ( ) - FAX Number: ( ) E-Maih Title of permit or action requested: F~'~ PLEASE COMPLETE ONLY THOSE SECTIONS WHICH ARE NECESSARY FOR THE PERMIT OR ACTION THAT YOU ARE REQUESTING. COPIES OF ALL MAPS, SURVEYS, DRAWINGS, ETC. SHALL BE ATTACHED AND 8-1/2" BY 11" COPIES OF ANY ATTACHMENTS SHALL BE INCLUDED. ATTACH THE APPROPRIATE SUPPLEMETAL INFORMATION FORM. B. Site Information Address: Lot: Block: Unit: Subdivision: indian River County Parcel #: Zoning Classification:--~-' ~.~_ f O Future Land Use: Existing Use: Proposed Use: C. Detailed description of proposed activity and purpose of the requested permit or action (attach extra sheets if necessary): DATE RECEIVED: /¢, /1~ / C~ FEE PAID: x$ ~, ¢-~T..~ RECEIVED~ Permit Application No. D. Project Personnel: Agent: Ph°ne Number: (7'77-)) 5J~q- ,_~0,5¢ FAXNumber: ( E-Maih Attorney: Name: Address Phone Number: ( ) FAX Number: ( E-Mail: Engineer: Name: r'rl 0 Ph°ne Number: ('77¢ ~b--G~- OO~5- FAXNumber: ( E-Mail: Surveyor: Address ? ~ ~ i~ ~ ~(, U ~ ~0 ~ _ FAX Number: Phone Number: ~ ) ~-- ~7~ E-Mail: / J, "'"~O~t"~ I,"~'jO(.,'-~' , BEING FIRST DULY SWORN, DEPOSE AND SAY THAT: __ J AM THE OWNER J-'/J AM THE LEGAL REPRESENTATIVE OF THE OWNER OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT MATTER OF THIS APPLICATION, AND THAT ALL THE INFORMATION, MAPS, DATA ANDJOR SKETCHES PROVIDED IN THIS APPLICATION ARE ACk--MY KNOWLEDGE AND BELIEF. w.o so, RO UCSO DAY O~~ ~ , 20 O~. , AS IDEN~IS I~ NOTARY'S SIGNATURE PRINTED NAME OF NOTARY COMMISSION No./ExPIaTION SEAL: Permit Application No. The following is required for all comprehensive plan amendments, zoning amendments (including rezoning), site plans, conditional use permits, special use permits, variances, exceptions, and appeals. I/WE, THE OWNER(S) / I//THE LEGAL REPRESENTATIVE OF THE OWNER(S) OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT OF THIS APPLICATION, HEREBY AUTHORIZE EACH AND EVERY MEMBER OF THE ~I'"T'~ COu'~¢-.I L_. BOARD/COMMISSION OF THE CITY OF SEBASTIAN TO PHYSICALLY ENTER UPON THE PROPERTY AND VIEW THE PROPERTY IN CONNECTION WITH MY/OUR PENDING APPLICATION. I/WE HEREBY WAIVE ANY OBJECTION OR DEFENSE I/WE MAY HAVE, DUE TO THE QUASI-JUDICIAL NATURE OF THE PROCEEDINGS, RESULTING FROM ANY BOARD/COMMISSION MEMBER ENTERING OR VIEWING THE PROPERTY, INCLUDING ANY CLAIM OR ASSERTION THAT MY/OUR PROCEDURAL OR SUBSTANTIVE DUE PROCESS RIGHTS UNDER THE FLORIDA CONSTITUTION OR THE UNITED STATES CONSTITUTION WERE VIOLATED BY SUCH ENTERING OR VIEWING. THIS WAIVER AND CONSENT IS BEING SIGNED BY ME/US VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPLIED, OR PROMISES MADE, BY ANY EMPLOYEE, AGENT, CONTRACTOR OR OFFICIAL OF THE CITY OF SEBASTIAN. SIG DATE~ Sworn t~o a~ me by who i~;zer~~,rL ..~od uced .... as identification, this l~ ~~~~0 ~~ Commission No./Expiration Seat: ~Of ~ - c" ~l~ & Bonding, Inc, City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject: Citizen Appointment to Indian River County School Planning Citizen Oversight Committee - Sebastian Representative Agenda No. C~Li/. ~i ~ Dept. Origin: City Clerk ~"- Date Submitted: 2/4104 For Agenda of: 2/11/04 Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT The Indian River County Interlocal Agreement for Public School Planning contract approved by Council last summer requires a citizen appointment to serve on an oversight committee to monitor implementation of the agreement and report back to Council. Two applications have been submitted. RECOMMENDED ACTION Move to appoint to serve as the Sebastian representative to the Indian River County Public School Planning Citizen Oversight Committee. HOM.[ O; PELICAN ISLAND APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) NAME: ~c~'.~',~.,,~ HOME ADDRESS: HOME PHONE: ,~.."?/ ,~"~ ¢.-/~_,/ HOME FAX: BUSINESS ADDRESS: BUSINESS PHONE: BUSINESS FAX: E-MAIL: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN?,~/" ,/~__~ HOW LONG? DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? DO YOU PRESENTLY SERVE ON ANY OTHER cITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES?/~/¢/~,,/D~ ~ PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WiTH FIRST CHOICE BEING #1: CHARTER REVIEW COMMFFFEE (serves only 6 months every 7 years - meets next in 2006) ~ CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary - meets during summer) CODE ENFORCEMENT BOARD (permanent board - meets once a month)* CONSTRUCTION BOARD (permanent board- meets once a month)* HANDICAPPED SELF-EVALUATION COMMI'I-I'EE (permanent board- meets quarterly) ~"" PLANNING AND ZONING COMMISSION (permanent board- meets ~vice a month)* POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly)* PARKS & RECREATION ADVISORY COMMITTEE (permanent board- meets once a month) TREE & LANDSCAPE ADVISORY. BOARD (permanent board - meets once a month) OTHER TEMPORARY COMMITTEE (if applicable). (WRITE IN COMMITTEE NAME) *Filing of financial disclosure is required following appointment IAPPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required) HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMi-i-i-EE: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STA~ ~? HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MO~L TURPITUDE IN THIS OR ANY STATE? WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELEC] ~D ABOVE? I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specific board or committee is available If requested. Subscribed and swom - I ~ry Public, State of Florida \wp-form~applicat.wpd rev. 1/2004 Applicant Signature to before me this /.~Jq day of ~.:~'.Y~/J4'~.l~ ~, by ! who is personally known to me, or has produced as identification. ~ ..~,....~.,.,......... o, Edward D. Seeley 697 Albatross Terrace Sebastian, Florida 32958 (772) 581-5646 Brief Resame Education Umversity of New Haven - West Haven, Connecticut- Graduated 1966 B. S. De~ee, Major m PubIic& Social Adrmmstration / Minor in Business Admimstration Business Experience 1966 - Retired May 1, 2002 Thirty-six years in Insurance Sales & Management Employed by UNUlvl, Lmcoln National and Hmana Held positions in Sales, Regional Sales Manager, Divisional Sales Manager, and Vice President of Sales & Marketing. Major responsibilities included strategic planning, budgeting, recruiting and establishing market objectives. City Government Experience Currently Alternate Commissioner serving on Planning and Zomng Commission, Sebastian, Florida Previously Vice Chairman of Code Enforcement Board, Sebastian, Florida Member of the 2003-2004 Citizens Budget Review Committee, Sebastian, Florida INDIAN RIVER COUNTY PUBLIC SCHOOL PLANNING CITIZEN OVERSIGHT COMMITTEE SF, J 'LSTI HOME OF PEJJCAN BLAND APPLICATION TO SERVE ON CITY BOARD/COMMITTEE ('All City Board and Committee Members Must be Residents of the City of Sebastian) HOME ADDRESS: HOME PHONE: %7 HOME FAX: E-MAIL: BUSINESS: BUSINESS ADDRESS: BUSINESS PHONE: BUSINESS FAX: E-MAIL: A RESIDENT OF THE CITY OF SEBASTIAN? ~(~__.~ HOW LONG? ARE YOU DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? ~O PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: t INDIAN RIVER COUNTY PUBLIC SCHOOL PLANNING CITIZEN OVERSIGHT COMMITTEE ~ CITIZENS BUDGET REVIEW ADVISOR'Y4i3OARD (temporary - meets during summer) CODE ENFORCEMENT BOARD (permanent board - meets once a month)* CONSTRUCTION BOARD (permanent board- meets once a month)* HANDICAPPED SELF-EVALUATION COMMI'Iq'EE (permanent board- meets qUarterly) PLANNING AND ZONING COMMISSION (permanent board- meets twice a month)* POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly)* PARKS & RECREATION ADVISORY COMMITTEE (permanent board- meets once a month) TREE & LANDSCAPE ADVISORY BOARD (permanent board- meets once a month) OTHER TEMPORARY COMMITTEE (if applicable), (WRITE IN COMMITTEE,NAME) *Filing of financial disclosure is required following appointment Bachelor of Science, Mississippi State University Master of' Science, Mississippi State University Member, Middle School Task Force Committee, Sebastian River Middle School, 2004. "Super Volunteer" Recognition, Osceola Magnet School, 2002, 2003. Science Teacher, Second grade, Pelican Island Elementary, Spring 2001. Science Fair Judge, Pelican Island Elementary, 2002, 2003. HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? UST ANY QU^L~Ft'C~T~ONS TO SERVE ON BOARD OR HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? ~ cO WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? ~ I hereby certify that I am qualified to hold the position for which this application is made· Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. Su~bs e~d I~d sworn ~oef~re me this y~-~ day of w/e / .J. ,, ....... '7~.~ ~~~ as identffication. , ........... ~, or I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specific board or committee is availa.~ reques, ted.APPlicant Si~ure~ ~~ has pmduced \wp-form\applicat.wpd rev. 1/2004 · A6 The Press Journal . Wednesday, January 21; 2004 Public forums schedUled SEBASTIAN --City resi- dents will be able to ask questions of Sebastian City Council: candidates 'at public fornms scheduled for Febru- ary and March. T':,ast year, only. three.can- didates ran for three, open council, seats,, meaning*they automatically wontheseats. · City:0fficiats decided there would'be no public forums since there was. no council race.~ Butsb far. this,year, four people have announcetl bids. for the two seats up in~ the March 9 electiom The top two, vote getters woulct Wina two-year tem~ ,. _ Up for election':are seats now held'by Mayor,Waiter Barnes and Councilman Jim Hill. Can~lidatesthus far are: Barnes; former mayor Lon- nle Poweli; former, counciD .man Ed Majcher. city,Planning aridi~Z0riing.'." Commissioner .LiSanne:Mon~ ier; and politid, al newcomer , IN RIEF Michael Heptinstall: We Indian River County Hill 'will not seek re-elec- Pub~iic School Planning CitD tion To the council because zen Oversight Committee. he is running for the Indian The committee will meet -River, County Commission's annually to monitor imple- District 1 seat. The district mentation,of an interlocal covers the North County agreementbetween the city areal, and the county* Schoot'Board Friday is,. the final.day to to plan for student enroll- qu'st%fy for the city election, ment,projections and' facility The Sebastian River'Area ~planning. . Chamber of Commerce~wffi " The Sebastian CiW. C0un- host a,'coun¢il candidate'fo- cil- pIans to. appoint the city's rum from 7 to9 p.m.. Feb. 26, and the Sebastian'Property --" ; . - Owners Association will host a forum from 7:30 to 9:30'p;m. March:l. The f0rums;will:,be .held in: the council ,chamber at :City HalI,. 1225'Ma~St.~ne fo, rums.,Will be televisedlive on "city government Channel 2~,. ~h~.u ,-~.plsyad.au later-dates,__ ' A plications'being. [ tali n, for.' Commit i e -'city.°ffii,' c~lsare accepting applic, a-:: I c~t-g residents:interested:~. "~! . representing:'S~bastian'°n iI_- representative at its Feb. 11 meeting. The representative will be invited to attend all meetings related to the school planning process and report back to, the council Applications can be picked up at the.City Clerk's Office at City Hall~ 1225 Main St., from8 a.m. to 4:30 p.m. on weekdays. For more informa- tion, call the City Clerk's.Of- fice at 589-~330. CITY OF HOME OF PELICAN ISLAND January 16, 2004 PRESS RELEASE INDIAN RIVER COUNTY PUBLIC SCHOOL PLANNING CITIZEN OVERSIGHT COMMITTEE SEBASTIAN REPRESENTATIVE THE CITY OF SEBASTIAN IS SEEKING A CITY RESIDENT TO REPRESENT THE CITY ON THE INDIAN RIVER COUNTY PUBLIC SCHOOL PLANNING CITIZEN OVERSIGHT COMMITTEE THIS COMMITTEE WILL MEET ANNUALLY TO MONITOR IMPLEMENTATION OF AN INTERLOCAL AGREEMENT BETWEEN THE CITY AND THE SCHOOL BOARD OF INDIAN RIVER COUNTY TO PLAN FOR STUDENT ENROLLMENT PROJECTIONS AND FACILITY PLANNING THIS APPOINTEE IS INVITED TO ATTEND ALL MEETINGS RELATED TO TI-IlS PLANNING PROCESS AND REPORT BACK TO THE SEBASTIAN CITY COUNCIL THIS POSITION IS AN APPOINTMENT MADE BY SEBASTIAN'S CITY COUNCIL IF YOU ARE INTERESTED OR FOR FURTHER INFORMATION, PLEASE CONTACT TI-IE CITY CLERKS OFFICE, 1225 MAIN STREET, SEBASTIAN, FLORIDA BY CALLING 589-5330 MONDAY THROUGH FRIDAY, 8AM TO 4:30 PM. ZOO [, MUNICIPAL AIRPORT City of Sebastian, Florida Subject: Reactivation of Runway 9-27 Approved for Sgbmittal by: Te .r,r'~ce .M9~3, Agenda No. ~9 q o 0 C.j. -~ Department Origin: Airport Dept. Head: ~~ Finance: ~.7.-~--~.. ~,~.,~.,.:~= ___,_ General Services: ~.~~..~.... Date Submitted: 2/2/2004 For Agenda of: 2/11/04 Exhibits: (3) - Bid Tabulations, Letter of Recommendation from The LPA Group, Inc., Proposal for Work Authorization 16 from The LPA Group, Inc. EXPENDITURE REQUIRED: $1,175,190.92 AMOUNT BUDGETED: $1,230,000 APPROPRIATION REQUIRED: $ n/a SUMMARY In August of 2003, the City of Sebastian accepted a grant agreement from the Federal Aviation Administration (FAA) for $1,230,000 for the final phase of reactivating Runway 9-27. This final phase includes rehabilitating the 60+ year old asphalt as well as constructing a full-length parallel taxiway. The project was publicly advertised and three companies submitted bids. Of those three, Community Asphalt Corporation offered the lowest price, at $1,225,977.94. Through further negotiation and some value engineering, airport staff was able to reduce the cost to $1,087,052.90, a savings of over $138,000. In addition, because this is a federally funded runway project, the FAA requires a qualified construction inspector to be on-site and present throughout the project. At present, we do not haVe the in-house expertise and/or capacity to meet this requirement. It has therefore been determined that The LPA Group, Inc. (the firm that did the engineering and design for this project) is the most qualified to perform this task. The LPA Group's fee for this service is $88,138. This will ensure a full-time, qualified inspector to be present so that the construction of the runway as well as related taxiways is done to exact FAA specifications. The LPA Group's proposal for this work is attached at the end of this transmittal, as well as the tabulations of the received bids. Finally, it is important to note that the FAA will cover 90% of the cost of this project ($1,057,671.83), Florida Department of Transportation will cover 5% of it ($58,759.55), and the remaining $58,759.55 will be funded by the airport enterprise fund. Airport staff and representatives from The LPA Group, Inc. will be present at the February 11, 2004, regularly scheduled meeting, should you have any questions or concerns. RECOMMENDATION Move to award contract entitled ehabthtatzon of Runwav 9-27 and Construct Full .length Parallel Taxiwav" to Community Asphalt Corporation for $1,087,052.90 and authorize staff to execute ?['Vork Authorization J6" with The LPA Group, Inc: in the amount of $88,138. oo Transportation Consultants February 2, 2004 Mr. Jason Milewski, C.M. Airport Manager City of Sebastian 1225 Main Street Sebastian, FL 32958 Subject: Sebastian Municipal Airport Rehabilitate Runway 9-27/Construct Taxiway B- Bid Review FAA AlP No. 3-12-0145-004-2003 Dear Mr. Milewski: THE LPA GROUP INCORPORATED and has reviewed the bid prices submitted on 08-DEC-03 by the Contractors for the subject project. Copies of the bids were obtained on that day. Bids were received that day from three contractors, Community Asphalt, Inc., Dickerson Florida, Inc. and Ranger Construction Industries. Because the bids as submitted were higher than the grant amount, value engineering took place after the bids were opened. The value engineering consisted of the following activities: + Deletion of the "reclamation" items, including reclamation and portland cement. ~- Increase in primarily the existing quantities, including remove asphalt pavement, borrow, subgrade stabilization, shell rock base course, and bituminous prime coat. The value engineering resulted in substantial savings to the project, and uSing the revised quantities, the following table was generated to compare the three bids based on the unit prices submitted by all three of the Contractors. ITEM Community Dickerson Ranger Base Bid: Runway 9-27 and Taxiway B $1,087,052.94 $1,279,382.57 $1,225,644.75 Additive Alternate 1: Runway 9-27 MIRL $145,650.00 $155,273.00 $161,290.00 Additive Alternate 2: Taxiway B MITL $147,162.50 $156,745.84 $163,780.00 Additive Alternate 3: PAPI $72,172.50 $70,959.00 $79,230.00 Additive Alternate 4: REIL $15,900.00 $17,182.00 $18,200.00 Additive Alternate 5: Spare Conduits $95,787.50 $96,715.00 $106,700.00 Totals: $1,563,725.44 $1,776,257.41 $1,754,844.75~ Overall, the bids look appropriate for this type of work. Based on the value engineered bid(~ examination, we recommend award of Base Bid only to Community Asphalt, Inc. for the amount Mr. Jason Milewski, Page 2, February 2, 2004 listed in the above table, pending successful review and concurrence with the City Attorney and General Services Administrator. Should you need anything further, please do not hesitate to ask. Sincerely,../,- .~ P~ject Manager cc: Mohsen Mohammadi, LPA File (TA412009.3a) THE LPA GROUP INCORPORATED Transportation Consultants February 2, 2004 Mr. Jason Milewski, C.M. Airport Manager City of Sebastian 1225 Main Street Sebastian, FL 32958 Subject: Sebastian Municipal Airport Rehabilitate Runway 9-27/Construct Taxiway B FAA AlP No. 3-12-0145-004-2003 Construction Services Proposal Transmittal Dear Mr. Milewski: Enclosed please find a fee proposal for Construction Engineering services for the subject project at the airport. If the enclosed meets with your approval, we look forward to negotiating the final details with you before the commencement of the project. Construction Phase Services are in general accordance with Exhibit C, Section E "Construction Phase" of the master agreement between the City of Sebastian and THE LPA GROUP INCORPORATED. This scope includes approximately 4 months of Resident Project Representative and Construction Administration tasks. Please note that the attached scope reflects the use of a non-local inspector. We will endeavor to use a local inspector if the qualifications and requirements are met. Note that the inspection fee is listed as "not to exceed," and could be reduced if a local, qualified and FAA approved inspector is used for the day-to-day inspection. We look forward to completing this important project with you and your staff. Please call me at 407-306-0200 with any questions or comments. Again, I look forward to working with you to continue to implement the master plan at the Airport. Sincerely, ~ x/~ P~bject Mana~r cc: Mohsen Mohammadi, LPA File (TA412009.1 c) SEBASTIAN MUNICIPAL AIRPORT REHABILITATE RW 9-27/CONSTRUCT TAXIWAY B CONSTRUCTION ADMIN AND INSPECTION SERVICES FEE SUMMARY Exhibit B ,BASIC SERVICES .TOTAL CONSTRUCTION ADMINISTRATION SERVICES (LUMP SUM) $14,740 CONSTRUCTION INSPECTION SERVICES (NOT-TO-EXCEED) $73,398 TOTAL PROFESSIONAL FEES: $88,138 DBE Total $o :$8~500 10% THE LPA GROUP INCORPORATED 21212004 Page B-1 of B- 3 SEBASTIAN MUNICIPAL AIRPORT REHABILITATE RW 9-27/CONSTRUCT TAXIWAY B MANHOUR ESTIMATE ,.Construction Adminstration Services (120 day contract time) Exhibit B Project Senior Technical ,,!,temrrask Description Manager Engineer Engineer Designer Technician Assistant General Coordination with the City General Coordination with the Contractor Pre-Construction Conference Bi-Weekly meetings (10 meetings) Review Shop Drawings/Submittals Review Pay Applications Review Payrolls, DBE reports, EEO reports Review Test Results Periodic Site Visits (8 Visits) Site Visits While Paving (1 day) Review and Respond to RFI's Final Inspection/Punch List items Review/Submit Record Drawings Review Contractor's CIoseout Documents Prepare DBE Reporting Form Submittal of Final Report/Close Out Grant Total: Rate/Hour: ,,,DIRECT COSTS Total Labor: 16 1 2 2 2 2 16 2 4 2 2 8 2 I 1 2 4 23 43 3 16 $130.00 $130.00 $110.00 $85.00 $2,990.00 $5,590.00 $330.00 $1,360.00 Totals 41 $65.00 $0.00 4 8 4 6 16 10 13 2 4 2 3 16 1 6 4 6 8 18 6 8 6 8 1 7 $60.00 $2,460.00 $12,730.00 Travel As-Built Reproduction Total Direct Costs Total Construction Admin Phase (Lump Sum): 12 Trips @ $67.50 $810.00 $1,200.00 $2,010.00 $2,010.00 $14,740 THE LPA GROUP INCORPORATED 2/2/2004 Page B-3 of 4 Exhibit B SEBASTIAN MUNICIPAL AIRPORT REHABILITATE RW 9-27/CONSTRUCT TAXIWAY B MANHOUR ESTIMATE Construction Inspection Services (120 day ,contract time) FULL TIME RESIDENT PROJECT REPRESENTATIVE (RPR) RESIDENT INSPECTOR RATE SCHEDULE 1) DIRECT SALARY COSTS Inspector: 17 weeks @ 50 Hrs/Wk @ 2) DIRECT NON-SALARY EXPENSES Lodging ($50.00 per night) Per Diem ($27,50 per day) Vehicle Allowance ($180 per week) SUBTOTAL per hour TOTALS = $55,250 S3,060 $9,648 Subtotal (Items 1 & 2) = Quality Assurance Testing (Subconsultant) = Total Construction Inspection (Not to Exceed) = $64,898 $8,500 $73,398 THE LPA GROUP INCORPORATED 2/2/2004 Page B-4 of 4 MUNICIPAL AIRPORT City of Sebastian, Florida Subject: Transfer of Airport Lease for Aerotrace, Inc. A~.~roved for S/abmittal by: /Ter~r~nce ]~l~6re, ~it~ Manager Agenda No. (~ q, Department Orig~.-~lg~) Dept. H e a d .~ ~- ~- - -f~-~-~-~-~-~-~ Finance: ~ ~ General Services: Date Submitted: For Agenda of: 2/2/2004 02/11/2004 Exhibits: Consent to Assignment of Lease EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: $ n/a $ n/a REQUIRED: n/a SUMMARY Late last year, airport staff learned that Brian Barry of Aerotrace, Inc. was interested in selling his leasehold and retiring. Mr. Barry soon found a buyer and has requested that the City of Sebastian allow his lease to be transferred to DeShea Aviation, Inc., a newly formed corporation owned and operated by a Mr. Neff Dee and his wife. Mr. Dee recently relocated to the area and has purchased the hangars from Aerotrace. City council must formally approve the transfer of the lease agreement before Mr. Dee can obtain an occupational license. Since purchasing the hangars from Aerotrace, Mr. Dee has already made many aesthetic improvements to the property, and he has plans for additional improvements as well. Mr. Dee would like the opportunity to change the use of the parcel from "aircraft refurbishing and rebuilding" to "flight instruction, aircraft maintenance, and aircraft storage." Airport staff believes that the proposed uses of the property will increase the economic viability of Sebastian Municipal Airport by augmenting our existing services. Airport staff will be available during your regularly scheduled meeting on February 11, 2004, should you have any questions and/or concerns. RECOMMENDATION Move to approve Consent to Second Assignment of Airport Lease between Aerotrace and City, dated September 27, 1995. CONSENT TO SECOND ASSIGNMENT OF AIRPORT LEASE BETWEEN AEROTRACE AND CITY DATED SEPTEMBER 27, 1995 THE CITY OF SEBASTIAN hereby consents to the assignment to DeShea Aviation, Inc. of that certain LEASE, made and entered into September 27, 1995, with AEROTRACE, INC., as assigned to Successor Tenants John E. Berry and Stephen J. Barry, as individuals, with the consent of the city dated February 26, 2003, and hereby releases said Successor Tenants John E. Berry and Stephen J. Barry from further obligation under said Lease. DONE this __ day of February, 2004. ATTEST: CITY OF SEBASTIAN A Municipal Corporation Sally A Maio, CMC City Clerk By: Terrence R. Moore, City Manager Approved as to Form and Legality for Reliance by the City of Sebastian only: Rich Stringer, City Attorney HOMI[ OF PEL[~ ISLAND City of Sebastian, Florida Subject: Recreational Impact Fees ~l~oved for s~mittal b~v: {Ferr~~C~//~h~a,ger Agenda No. Department Ori i~ublic Dept. Head: Finance: ' General Se~i~ Date Submi~ed: 02/01/04 For Agenda of: 02/11/04 Exhibits: Recreation Impact Fee Summary and copies of code EXPENDITURE BUDGET REMAINING: APPROPRIATION REQUIRED: $109,000 $ 00 REQUIRED: $109,000 SUMMARY The Public Works Parks and Recreation Division is requesting that funds be allocated from the Recreational Impact Fees in order to make substantial park improvements at various locations. As shown on the attached breakdown sheet from the Finance Department the balance available from all zones is $573,100 as of January 31, 2004. Riverview Park and the Barber Street Sports Complex are considered regional parks and therefore funds for improvements can come from all zones. George Street Park funding must come from Zone D available funds and Filbert Street Park funding must come from Zone C available funds. The following is a breakdown of the parks and their proposed uses. Barber Street Sports Complex - $10,000 for maintenance building Filbert Street - $1,000 - 400 feet of new fencing George Street - $3,000 - 1,350 feet of new fencing Filbert Street and George Street - $3500 for landscaping Riverview Park - $91,500 - To put in all new electrical in the park, repair the restrooms. RECOMMENDATION Move to approve the allocation of $109,000 from the Recreation Impact Fee fund to complete park improvements listed above. City of Sebastian Recreation Impact Fee Summary O2/O5/04 ZONE COLLECTED TO DATE IMPACT FEES APPLIED TO DATE BALANCE ZONE A 186,225.00 0.00 186,225.00 ZONEB 63,700.00 0.00 63,700.00 ZONE C 165,750.00 150,000.00 15,750.00 ZONE D 348,075.00 40,000.00 308,075.00 TOTALS 763,750.00 190,000.00 573,750.00 PAI~XS AND EECRP_~TION § 74-52 ARTICLE III. RECREATIONAL IMPACT FEES Sec. 74-5{]. Fee required. The payment of a fee to the cityin the ~rn ount of nine hundred seventy-five dollars ($975.00) to be used for the acquisition, expansion, construction and provision of city recreational facilities shall be required as a condition of the issuance of a building permit for any newly constructed dwelling unit of any kind. A dwe]]ing ,,,~it shall be considered newly constructed whether it is constructed on a vacant lot or parcel, is the reconsmmction or renovation of a building that was not previously occupied as a dwelling unit of any l~ind, or whether it is an additional dwe]]i~g unit added to a lot, parcel, tract of property, thereby increasing the total n~mber of dwelling ,~its to two (2) or more. (Ord. No. 0-01-18, § l, 7-11-01) See. 74-51. Credit for parcels vested under 1992 B~lr~uptcy Court Order. Pursuant to the Settlement Agreement and Order in Case No. 90-12231-BKC-AJC of the United States B~.kruptcy Court for the Southern District oftrlorida, the fee for lots developed Pursuant tv the plats of the Sebastian Highlands Units 1-17 shall be six hundred ~fty dollars ($~50.00), which represents a credit of three hundred twenty-five dollars ($325.00) for the pro-rata amount of the impact fee attributable to costs of land acquisition under the level of service standards of the comprehensive plan. (Ord. No. 0-01-15, § 2, 7-11-01) Sec. 74-52. Credit for the dedication of land for active recreation uses. Upon the dedica~on o£two (2) or more contiguous acres o£1and to the city as hereinafter set forth, a developer shall receive a credit against the fee otherwise required to be paid pursuani to this article. The credit shall be apphed as follows: (1) The credit shall become effective upon city counci] acceptance of the dedication of the land. Said land shall not be accepted by the city council ~m~ess it finds the land to be suitable for pubhc park or active recreation purposes. In det~ermiruing the suitabili~ of the land for such purposes, the city council may consider all factors and variables affecting such suitability, including, but not limited to: a. Access from paved public streets. b. Size. c. Fair market value. d. Physical characteristics and qualities. e. Pro~m~ty of the land to other recreation facilities. f. Availability of city funds to construct facilities on the land. g. Conformance with the city's comprehensive plan. Supp. No. 29 CD74:9 § 74~52 SEBASTIA~ CODE Conservation lands required as a condition of development approval by re~ulatory agencies shall not be eligible for impact fee credits. (2) The fair market value of the ]and to be dedicated shall be established by a formal MAI appraisal which is acceptable to the city. The appraisal shall be provided by the developer at his expense. The developer shall provide the ciCT manager or his designee with detailed plans amd specifications of any improvements and facilities to be constructed thereupon, including estimat2s and information as to costs, and the city shall make a determination as to the credit available for such construction. (S) The land shall be dedicated to the city in fee s/mple, and shall be free of any hens or encumbrances. (4) The credit shall be calculated as a ratio of the fair market value of land dedicated, plus the value of any facilities constructed thereupon by the developer, divided by the total recreational impact fee required to be paid. The fee required to be paid pursuant to this article shall be reduced by the percentage of credit determined by the above formula. (5) l~ecreakion impact fees credited to a developer, for dedications and improvements. eli~bte for impact fee credits, shall be provided on a lot by lot basis. The impact fee: amonnt shall be reduced equally for each lot or in the case of mulfi-fs~]y residential project~ each dwelling ,~n~t, ~rj~hiu the development by assessing the total hnpact fee per lot or unit ~ninns the pzoporkionate share of the credit applied to each lot. (6) If the percentage of Credit is one hundred (100) percent or more, no fee shall be required to be paid. Any dedications valued in excess of the total projected impact fee due foz the project shall result in an impact fee credit in favor of the developer, ~vhich shall be assignable and shall remsin in effect for a m~mum often (10) Years.' Such excess credits may be used anywhere wittfim the city if arising from the dedication of a comrm~uity park facility. However, credit arising from dedication of neighborhood park facilities may only be utilized wi*.hi~ the recreational zone in which the development cont~ug the dedicated facfl/ty is located. " · ~' . (7) _A_rec~eation impact fee aEreement shall be provided governinE credits and payment of fees. Such aEreement shall be acceptable to the city attorney and city manaEer, and shall be recorded. · (Ord. No. O-01-15, § .% ?-11-01) Sec. 74-§S. Time of payment. The fee required by this article shall be paid at the ~me the buildin~ permit is issued for each dwelling unit. (Ord. No. O-01-15, §, 7-11-01) Sec. 74-§4. Establishment of recreation zones. The city shall be divided into four (~) recreational zones which shall function as service areas for neighborhood park facilities as follows: (l) Zone A. Begin at the intersection of centerlines of Flern~E Street and Ci~ 512; thence follow centerline of Flem~nE Street north to Ms~u Street; thence follow centerline of Sup~. No. 29 CD74:10 PA_RKS AND RECREATION Main Street northeast until it intersects with the perpendicular extension of the lot line between Lots 3 & 4, Block 12, Sebastian Highlands Unit l; thence follow said extended lot line through to the boundary of l~oseland Satellite Airfield Tract 1 (Sebastian Municipal Airport); thence follow along said boundary to the west and north, and continue along the smrne as it becomes the boundary to l~oseland Satellite Air, eld Tract 3, continuing as the same line becomes the city ]~ts; thence follow said city liners to the west and around until the s~e intersects with CI~ 512; thence follow northeast along the centerline of CE 512 to the point of beginning. (2) gone B. Begin at the intersection of centertines of Flem~ug Street and CR 512; thence follow centerline of Fleming Street north to Main Street; thence follow centerline of Main Street northeast until it intersects with the perpendicular extension of the lot line between Lots 3 & 4, Block 12, Sebastian Highlands Unit 1; thence follow said extended lot line through to the boundary of Roseland Satellite Airfield Tract 1 (Sebastian Municipal Airport); thence follow along said boundary to the west and north, and continue along the same as it becomes the boundary to l{oseland Satellite Airfield Tract 3, continuing until said line intersects with the city ]~m~ts along the northwest comer of the former St. Sebastian PUD; thence follow said city l~r~ts to the northeast and around until the same intersects with the boundary between Sections 7 & 18; thence follow west along said section line continuing as it becomes the boundary between Sections 12 & 13 until the same intersects with the centerlme of CE 512; thence along said right-of-way to the point of beginning. (3) Zone C. Begin at the point the city l~r~ts intersect the boundary of Sections 7 & 18 from the north; thence follow said. city l~,n~ts east and around south until the same intersects with Powerline Road; thence follow the centerhne of Powerline Road north to Barber Street; thence follow Barber Street to the west and north to the centerline of the Elk~vn Waterway; thence follow the centerline of the Elkam Waterway east to mouth of the Collier Waterway; thence follow the Collier Waterway to the point it . intersectswith the boundary_of Sections 12 &. 13; thence follow.east along said..section line, continuing as it becomes the boundary of Sections 7 & 18 to the point ofbeg/nning. (4) Zone D. Begin at the point the boundary of Sections 12 & 13 intersects the centerline CE 512; thence follow said section line east to the point the Collier Waterway intersects the same from the south; thence follow the centerline of the Collier Waterway until it intersects with the Elkam Waterway; thence follow the centerline of the Elkam Waterway to the west to the centerlme of Barber Street", thence follow the centertine of Barber Street to the south and east to the intersection with Powerline Road; thence follow the centerline of Powerlme Road south to the city ]~rn~s; thence follow the city Brnits to the west and around to the north to CR 512; thence follow along the centerlme of CE 512 to the northeast to the point of beginning. (Ord. No. 0-01-15, § 5, 7-11-01) Sec. 74-55. Use of fees paid. The fees paid pursuant to this article shall be segregated and held in trust by the city in its recreation trust fund. The city shsll maintain records of monies collected adequate to Supp. No. 29 CD74:ll §7&55 SEBASTIAN CODE determine the amotmt contributed to the fund from each parlicular development. The funds collected from any development shall be used only to acquire, construct or provide recreational improvements or facilities, but may not be used ena neighborhood park facility located in a diffezent recreation zone than the one containing the originating development. The city shall maintain records of all funds expended and the purposes for which they were expended. Funds must be encumbered for a qualifying project ~rit'nin seven (7) years of being collected. (Ord. No. 0-01-15, § 6, 7-11-ol) Supp. No. 29 CD74:12 HOME OF PELICAN ISLAND Subject: Stormwater Engineering Service Contracts ~~"~or ~3-u"b~l~t'by: City Manager Agenda No. ~) t4. C) '~ '~ Department Origin: Date Submitted: 02-03-04 For Agenda off 02-11-04, Exhibits: EXPENDITURE REQUIRED: AMOUNT BUDGETED: I APPROPRIATION REQUIRED: SUMMARY In accordance with 287.055F. S., 'Consultants Competitive Negotiations Act', the City of Sebastian invited Florida Licensed Professional Engineering Firms that specialize in providing Stormwater Engineering Services to present their qualifications pertaining to various services required by the City in order to accomplish the implementation of the City's Stormwater Utility improvements. On January 29, 2004 at 2:00 p.m., Purchasing received responses containing qualifications submitted by eight (8) firms which are listed below. The City's Consultant Evaluation Committee will be interviewing the Engineering firms on Wednesday, February 11th and Thursday, February 12th. Upon completion of the interview process, the Committee will evaluate each Firm's Qualifications to rank them. On February 25th, Staff will recommend for City Council's action the approval of the ranking of the firms and authorization to proceed with contract negotiations with the highest ranked firm(s). Berryman & Henigar, Inc. Cocoa Beach, FL CDM Vero Beach, FL Environmental Consulting Technology. Inc. (ECT) New Smyrna Beach, FL Johnson, Mirmiran & Thompson (JMT) Lake Mary, FL LBFH, Inc. Ft. Pierce, FL Masteller & Moler, Inc Vero Beach, FL Mosby & Associates, Inc. Vero Beach, FL WCG/Neel Schaffer, Inc. Vero Beach, FL HO~ O]~ PELICAN ISLAND AGENDA TRANSMITTAL Subject: Acknowledgement of"thank you" letters from citizens. Ter~'~nce R. ~M0ore, Ci~ty Manager Agenda No. Q G,, c© 2. I Department Origin: ~u m a n R e s p. u r o e s um.n sour Date Submitted: February 4, 2004 For Agenda of: February 11, 2004 Exhibits: Memo, Narrative, Letter EXPENDITURE REQUIRED: IAMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY Receiving a "thank you" letter from citizens who have encountered excellent customer service, extreme professionalism, and exceptional responsiveness is noteworthy information. Employees receiving such correspondence should be commended for their efforts publicly. To that end, it is our pleasure to provide copies of these letters so that City Council can recognize the employees that are serving the community to the best of their ability, often exceeding expectations. If you have any questions or comments, do not hesitate to call me at 388-8202. Sebastian Police Department 1201 Main Street Sebastian, Florida, 32958 772-589-5233 Fax 772-388 1872 e-mail spd@cityofsebastian.org James Davis, Chief of Police DATE: January 9, 2004 TO: Terrence Moore, City Manager FROM: James A Davis, Chief of Police c~~ REF: Salute to the Volunteers immmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm This memo is to bring to your attention the services being provided by the Community Volunteers of the Police Department. During the year of 2003 the Volunteers donated 5,275 hours of their time to assist the depatlment in a myriad of ancillary services allowing our police officers to focus on more serious law enforcement duties. Volunteer Co-coordinator Frank Gorchess has been doing an outstanding job of recruiting, scheduling, and retaining the volunteers and is always looking for additional duties to assist the Depati~-~ent and the City. It would not be possible for the Police Depat-i~ent to maintain it's current level of service without the assistance of the Volunteers. Attached to this memo is a copy of their annual statistics for the year 2003. We at the Police Depat~iment salute our Volunteers. CC: Frank Gorchess, Community Service Volunteer Coordinator SEBASTIAN POLICE DEPARTMENT 1201 MAIN STREET SEBASTIAN, FL 32958 (561) 589-7212 COMMUNITY VOLUNTEER REPORT FOR THE MONTH OF DECEMBER 2003 FUNCTION THIS MONTH YEAR TO DATE Abandoned Vehicles 0 0 Assisted Detectives 0 10 Assisted Road Patrol 0 96 Bank Check & Money Runs 50 348 Citizen Contacts 5 136 Crimes Discovered 0 0 Deficiencies Reported 0 0 Disabled Citations 0 1 Disabled Warnings 5 55 Parking Citations 0 7 Written Warnings 10 63 Traffic Control : 17 118 Courier (Council Packets) 8 45 School Patrol 25 81 Speeches Given 0 1 House Watch Checks 75 1,814 Business Checks 51 127 Escorts 0 43 Vehicle Transports 35 270 Volunteer Admin. Hours 6 84 Special Duty 1: Car Wash 3 33 Special Duty 2: 0 8 Vehicle Maintenance 0 0 Miscellaneous 0 0 Total Hours Worked 541 5,275 · Submitted by: Frank Gorchess I.D. #972 SEBASTIAN POLICE DEPARTMENT James A. Davis, Chief of Police 1201 Main Street Sebastian, FL 32958 (772) 589-5233 Fax # 589-2207 (24 hr.) Admin. Fax 772/388-1872 COMMENDATION DATE: August 23, 2003 Sgt Denis Hovasse Ofc Richard Snell Ofc Rachad Branen Ofc Eric Wheeler Ofc Eric Antosia Dep Brian Stoll CLASSIFICATION: POLICE COMMENDATION On August 23, 2003 at about 0300 hours, members of Sgt Hovasses platoon were dispatched to a stolen vehicle complaint. Shortly thereafter Officers observed the described stolen vehicle occupied by two suspects in a residential neighborhood. Officers successfully stopped the vehicle but the occupants fled on foot and disappeared into the neighborhood. Officers called for K-9 assistance however none being available, they searched the area for more than two hours before giving up at 0615 hours. After the shift debriefing, Officer Wheeler in his private vehicle decided to make another pass through the area where the suspects were last seen. He did find and apprehend one of the suspects and radioed the information to the other officers who immediately responded and continued the search until the remaining suspect was located. This case was brought to a successful conclusion due to the perseverance of Officer Wheeler and the team work provided by Sgt Hovasse, Officer Snell, Officer Branen, Officer Antosia and assistance provided by Deputy Stoll of the Indian River County Sheriff's Office. For their efforts beyond the normal call of dub/, they shall be recognized with this Police Commendation. DISTRIBUTION: Person Commended Personnel l~ile Unit l~ile Media Reading l~ile def of-~olice- - P.81 01/13/2004 City Manager City of Sebastian 1225 Main Street Sebastian, F1 32958 RE: You have a great employee ..... Dear Sir: recently went through the trying process of obtaining a license to do landscape '"' iirrigation, Kathryn Nappi, is professional, helpful, and a pleasure t° work with. :! appreciate the time she gave me to explain, what paperwork was needed to take the test, [he process of going before the board, and what I would need to do to after these ~quirements were met. You should be thankful, as I am; that you have a person whom can do her job with smile and a desire to truly help. Indian River County, St Lucie County, City of Ft Pierce, And Martin County building licensing departments could all [learn from Kathryn Nappi. iSineerely, }. Norman Black, President