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Home My WebLink About03122004 1225 Main Street [] Sebastian, Florida 32958 Telephone (772) 589-5330 [] Fax (772) 589-5570 City Council Information Letter March 12, 2004 Old Schoolhouse Restoration Pro.qram Officials from both Suffolk Construction and REG Architects recently met with local architect John Dean (commissioned in 2002 and 2003 by the City of Sebastian to compile architectural drawings to govern interior improvements to the Sebastian Old Schoolhouse/City Hall) to review the current design plan. Please be advised that the City of Sebastian has received a draft proposal from Suffolk Construction, Inc. for preconstruction services necessary to implement the Old Schoolhouse/City Hall Interior Restoration Program. The purpose of this approach is to simply interface this project with Sebastian Municipal Complex construction activities currently underway. As some of you may recall, our grant funding agreement with the Florida Bureau of Historic Preservation will expire in the coming months, necessitating physical improvement to the property as soon as possible. As such, some initial tasks related to interior improvements may be necessary to begin prior to relocation into new facilities. After further reviewing the prospect of proceeding in this regard, recommendations will be forwarded to City Council for your review and consideration - perhaps during a regular meeting in either April or May. Snow Shoe House - United States Hi.qhway One Both Director of Growth Management Tracy Hass and I had an opportunity to meet with David Brown, owner of K&H Plaza on United States Highway One, as well as the neighboring parcel containing the historic Snowshoe House. Although the Snowshoe House is technically not located within the boundaries of Sebastian Historical District East, he amicably expressed interest to work with the City of Sebastian to relocate the structure as opposed to demolishing it. Prior to offering recommendations to establish a formal partnership in this regard, staff must make decisions relative to City Council Information Letter March '12, 2004 Page 2 temporary and/or permanent site(s) accordingly. We therefore hope to present options in the coming weeks publicly during a regular City Council meeting. Be advised however that time is of the essence - as the previous owner has until June 15th to vacate the premises, as Mr. Brown is interested in proceeding with plans for new commercial development later this summer after relocating activities have been completed. Proposal from Exchange Club of Sebastian Annual Fishin.q Tournament at Riverview Park Piers Representatives from the Exchange Club of Sebastian recently met with city staff to discuss the possibility of establishing an agreement to host their annual fishing tournament at the new Riverview Park (South) Piers. This year's event will represent the civic association's 11th Annual Blue Water Open Sportfishing Tournament. In previous years, the event took place at various private facilities in northern Indian River County and southern Brevard County. Their interest of course is to host this event here in Sebastian Corporate Limits for charitable fundraising purposes. At this time, staff anticipates recommending approval of such use during your March 24th regular meeting - to include a presentation from representatives from the Exchange Club, as well as to outline applicable fees and contract provisions for this arrangement. Meanwhile, I am providing you with the attached summary outlining various aspects of the event for advanced edification. Various City of Sebastian Fundraisin.q Initiatives During the past two years, the City of Sebastian staff has sponsored a number of fundraising initiatives to benefit a number of notable causes in the area. Such additional large-scale activities for this year include the 2nd City of Sebastian/Indian River County United Way Golf Classic scheduled to take place Saturday, March 20th beginning at 7:00 a.m. Proceeds will benefit the United Way of Indian River County's annual campaign. Another highly anticipated event is the 2004 Spring Break Skateboard Competition - A Benefit for the American Cancer Society, to be held Saturday, April 3rd at the Barber Street Sport Complex Skate Park beginning at 10:00 a.m. As referenced in the attached flyers advertising both events, significant private City Council Information Letter March 12, 2004 Page 3 sponsorship greatly assists our efforts to make these activities successful. Please feel free to inform other interested individuals accordingly, as greater participation will yield more dollars for community service purposes. Enclosure(s): Draft Preconstruction Services Agreement from Suffolk Construction - Old Schoolhouse Restoration The Exchange Club of Sebastian Fishing Tournament Summary nd Flyer- 2 Annual City of Sebastian/Indian River County United Way Golf Classic Flyer- 2004 Spring Break Skateboard Competition My Docume nts/I n foLstter208 March 11, 2004. Mr. paul W.~ C~ncr'al Services A~ator O~ of ~b~ (COS) ~b~, ~L 32958 ~n~oa Paul Via: Fax ~ 772-581-0149 Pages: ~ Th~k yon for providin~ th~ opporUmiW to rn~t with lotto H. Dean Architect and Associat~=s last wcok during our Monthly project me~ti~g. It was b~meficial for both Suffolk Conslxuctiou and P~G Architects to r~i~w th~ ~t design scherr~, especially as it int~r~ces with our cun:~t construction for the new City Hall and police Station ~ansion. Hopefully thc mceting was equally productive to John H, Dean Ar6hitcct and Associates. As requested, I am forwarding a drai~Breconstruction Sm-vices Agrcem~nt for th~ Sebastian Cornmun/ty Bu/Iding Fxmovation and Rcscorafion. Please feel free Co contact mc at 561-$32-1616 x274 with an}, queslions oz co. ceres. Respectful]y, SUFFOLK CONST~UCTI'ON COMIM. A~, INC. Pmj eot Executive C: P,_K - SCCI $ :\pmq~.'lJ RTL\S abestian City Hall & Yolke $lal~on~Le tlea~o$ PW 3 11 04 Om~ Bldg Pamo.doe 515 North Flagler Drive, Sth F~oor - West Palm Beach, Florida * 33401 . 561-B32-1615 IRVINE, CALIFORNIA - BO$~'ON, MASSACHUSETTS · WEST PALM B~.ACH, FLOR1DA March 10,200~ Mr. Paul Wagner (Seneral Services Adr~i,~istrator City of Sebastian 1225 Main Street Sebastian, Florida 3295'/ PRECONSTRUC~ION SERVICES AGItEENI~EF AND LETTER OF IN'gENT 1~O1~ 't~ki.E h-~EBASTI-6aN COMMUI~TY BUILDING Dear Paul: This letter set~ forth the terms of the agte~'ment between thc City of Sebastian. (Owner), mid Suffolk Construction Company, Inc. (Contract,,r), regard/ng Preconatmct/on services for the Lac .Diaz River t{ous~, he~eina/ter refer~exI to as the '~Project". This letter also cenfirrm the Owner's intent ~o enter into a £o _r~al cenWact with the Coniraotor for the construction of the Ptoje~. Both part/as h~a'~by agree to ~c3ae follo~m~ 1. OWNER: City of Sibastian 1225 Main Street Sebastiax$ Floricla 32958 2. CONTRACTOR: 3. ARclir rECT: S, ffn'lk Gonstmetion Co,~i~any, Inc. $15 North Fl agler Dr/ye, 5 ~ Floor West Palm Beach, F1 33401 Jetta H. Ehman Architect an6 Associates 2223 tO~ Ave. Veto Beach, Florida 32960 4. PR.OJECT: Sebastian Community Building ia, Sebmtian City Hall 1225 Main Strut Sebastian, Florida 32958 Project Description; The project oonsists generally of a the ir~terior renovatidns/restorafion cfa 10,684 squar~ foot build/rig. I~, Paul Wagner Sel~sfis~ Comm~mi~y Center Page 2 $. DIJT1ES O1~ CONTRACTOR: i Thc Coniractor accepts tl~ rclaiionshil~ of ~ ~s~b~ bc~e~ him ~d thc O~ by ~g ~ ~cs~ of ~c ~. ~ a~es to ~sh ~cco~c~on s~ces consis~t ~ ~e * A~ project coord~a~ * Ad. se ~ ~ of l~g ~,lead ~bcon~cts ~d ~t~al ~cMscs w~ch aff~ct the c~ sched~e; ~e a Guard M~ ~ce ~ a demi~d Q~ca~om ~ ~s~p':i~s b~ed cl~cafio~ ~ t~ ~chi~ ~eiv~ pfi~ W sub~ of G~, which ~I be p~o~dcd to ~ on or ~f~e ~ ,20~; * ~e ~alue ~e~ng ~lysis of ~ pmj~t ~s ~t~i~s/~s as n~ded or a~eed up~; * Produc~ a Mas~ S~e~e ~ c~s~cfion ~ i&n~ ta~ req~ ~ be ~d * ~dc reco~dafions, ~cons~c~ f~bfliW as ~Ir as ac~s desired to adze effccm on ~ ~ ~t~ ~o~s; , ~vclop subc~actor ~t~t m ~e ~ ~d f~ish ~ ~e ~r for ~ mfomm~on co~let~d on or about ~e ~c on w~c~ ~e cons~c~on ~ ~ ~1~ ~or a co~on ~ be t~ough ,2004 ~d tag b~ cxt~ded upon a~: of bo~ T. ~CONS~UC~ON FEES: Mr. 1%ul Wagner Sebe~tian Community Center 8. PRECONSTRUCTION FEES: (~onflnued) Project ExecutiVe General Superintendent Senior Projec~ Manager Project Manager Supcr/nlvndent A~St. Super/ntendant Chie£ l~$~mator Senior E~imator E~mtor Scheduler Safety Officer Adm/nis~ativc A~istant D/reot ex"peases including but not lim/tefl to pre-~pproved lravel, pre-approved specialty consultants, drawing copies, scheduling, parking, coul/ier office supplies, pastage, f~, copy machine, ~ra/. telephone expenses will be billed at direct cosl tim&s a multiplier of 1.15. "Diree~ cost" shall mean any pro rata cost inenrred by the ConWaotor wh/le per~'°rmmg its duties out/ined im Artiste 6 speeitically ~eun'e~ for The total cost of Preconstruetion serv/c®s shall be $7,500} This amount will be paid to {:over costs ineurrerl by Con~aemr in the event a mut~lly acceptable. GMP emmot be reacheck In the event a GMP cannot be agreed upSn between Owner and Comr~etor, the Contractor s~mll prepare an invoice for payment by the Owner. The Owner shall make payment within fifteen (15) win'king days from ~e~eipt of invoice. 9. CONSTRUCTION CON't'RACr~: I~ is the totem of the parties to ent~ into a Construction Comraet whereby the cost of~ae workis based on ~ Gmaranteed lVI~rau/n Priee(GlVlP). The contra~t shall be the Standard Form of Agreement between Owner and Cemtraemr (AIA All 1 date~ 199'/) as amended by Contractor ~d Owner and the OeneraI Condfl/ohs (AIA A201 dated 1987). (The Contractor's Jk~, ~av.ing~ participation and contingency shal! be a~ follo~vs: · Fee: The Owner agrees to ~ay the Contractor a fee equal to 10% of the Cost of the M/ork which ~hall be converted to d flxed fe¢ at the time the GMP is establistmd. * Saving&' If the actual cost of the work uponfinal com2vlet~on plus the Contractor s fee ~ le~ than the GM£ as adjustedi by any change order, the difference shall be considered as savings. Savings shall be di'~ided 60% to the Owner and ,10% to the Contractor. · Contingency: .i Contractor~ contingency will be included ba~ed upon the completeness of the documertt~. ~7~¢ Contra~tor~ ' contingency amount ~il! be mutually agreed upon betweev Owner and Comractor.) THE EXCHANGE CLUB OF SEBASTIAN 11tn ANNUAL BLUE WATER OPEN SPORTFISHING TOURNAMENT 2O04 The Exchange Club of Sebastian Sebastian, Florida Club History ..... The Exchange Club of Sebastian has been serving the Commthn_ity for over 20 years. Our Club, is comprised of over 50 area business men and women, and we meet at noon, every Wednesday at Captain I-I~rarn's Tiffany Room. We have two major objectives · The prevention of child abuse in association with the Castle Exchange Prevention of Child Abuse Center and The Yellow Umbrella of Melbourne. · Scholarships for our area youth hhrough The Excl~nge Club of Sebastian Scholarship Foundation. The Club's Annual Blue Water Open Sporffishlng Tournament is our main fund raising event. A Participating Tournament of the f-fO TFisning Circuit Visit our website....www, btuewateropen, corn TOURNAMENT DEMOGRAPltICS ..... 1994 - 1997 Small boat tournament with $4,800 Tournament Purse, Junior Angler, and Lady Angler with 25 to 35 boats. 1998 1999 2000 2001 2002 2003 Registered Boats 72 99 104 66 90 94 $10,000 Guaranteed Cash Pay. The richest one-day guaranteed CASH pay out in the area A Participating Tournament of the f~O TFishing Circuit Visit our website....www, bluewateropen, com EXCHANGE CLUB OF SEBASTIAN BLUE WATER OPEN TOURNAMENT SPONSORSHIP LEVELS Private Label Tournament Sponsor ........ $10,000 Tournament presented by: ................. Total Exclusivity Premiere Sponsor Recognition Board<> Special Designed Tournament Sponsor T-Shirts and Hats<> Brochure Logo<>SPECIAL Web Site Page<>Media Billing<> Prime Visibility at Tournament Headquarters<>Captains Bags<>Awards Presentations-oLogo on Tournament T-Shirt Sieeve<>Kick Off Breakfast<>10 Free Tournament Registration Entries Platinum Sponsor ..... $2,500 Special Web Site Presence<>Captains Bags<>Tournament Headquarters Visibility<>Media Billing<>Special T-Shirts & Hats For Your Employees<> Free Tournament Registration Entries Best Boat and First Places ..... $1,000-NamedTrophy 48" Named Trophy<>Sponsor Board Listing<>Web Site Banner<>Captalns Bags<>Trophy Presentation<>T-Shirt & Hat<> Media Billing and 3ra Places ..... $600/$400-Named Trophy 36"/24" Named Trophy<> Sponsor Board Lisfing<>Web Site Banner<>Captains Bags<>Trophy Presentation<>T-Shirt & Hat<> Media Billing Tournament Sponsor ......... $250 Cash Sponsor Board Listings>Web Site Banner<>Captains Bags<> T-Shirt<>Media Billing 6. Sponsor ......... Merchandise "In Kind" Sponsor Board Listing<>Captains Bags<>Web Site Presence NOTE: All Web Site Presence Is For One Full Year....www. bluewateropen.com ep!.~Ol~l 'ue!ls~qas Jo qnl~) a~ueq~x'3[ aq~L ~ ~alUl uegseqa$-uado ,~ale~,'t anl 2nd Annual City of Sebastian / Indian River County HOME OF PEUCAN iSLAND United Way Golf Classic at Sebastian Municipal Golf Course To support the Indian River County United Way Agencies UNITED WAY OF INDIAN RIVER COUNTY DATE: Saturday, March 20th, 2004 FORMAT: Four (4) person, scramble TIME: Check-In 7:00 a.m. Tee-Off 8:00 a.m. COST: $50 Per Person REGISTRATION INCLUDES: Continental Breakfast - Coffee & Donuts Green Fee & Cart Special Events - Hole in One- $10,000 CASH SPONSORED BY CAPTAIN HIRAMS $500 Merchandise Credit at Golf Roundup, Closest to the Pin, Straight Drive, Long Drive Lunch: Baked Chicken, Roasted Potatoes, Green Beans, Rolls, Soda & Ice Tea in The Eagle's Nest Restaurant Door Prizes and Awards Limited to first 144 golfers Additional Information- Sebastian Municipal Golf Course Golf Shop 772-589-6801 Cut on line above and mail / mm entry into Sebastian Municipal Golf Course Golf Shop 101 E. Airport Drive, Sebastian, FL 32958 NAME TEE SIGNS $50 NAME CONTACT: Jim Sexton 772-388-8206 NAME Greg Gardner 772-388-4406 NAME PLEASE MAKE YOUR PARTIALLY TAX DEDUCTABLE CHECK PAYABLE TO SEBASTIAN MUNICIPAL GOLF COURSE 2004 PRING PET ON I:)ivisio,~: 10 ami umier 11 yrs - 12 yr~ 15 yrs - 15 yrs 16 yrs emd up 16+ F~po.~ored bivision Sponsors: A BENEFIT FOR 'rilE AMERICAN CANCER SOCIE'rY Where: City of Seba~"tian Skate Park PH.C'/72) 581-2650 When: April :~, 2004 Time: 10:00 a.m. Fee: $15.00 Deadline for' entry: A~-ch ~1, ~'004 $20.00 b,.y of Event The Bike Depot., Sebnstian Inner Rhythm Surf & Sport, Veto Bench Deep Six Dive and W,,l'erspor'ts, Veto Beach