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HomeMy WebLinkAbout03102004S;EBASTIAd HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, MARCH t0, 2004 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2. 3. 4. Mayor Barnes called the Regular Meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Invocation was given by Father Morrissey, St. Sebastian Catholic Church. ROLL CALL City Council Present: Mayor Walter Barnes Vice-Mayor Raymond Coniglio Councilmember Joe Barczyk Councilmember James Hill Councilmember Nathan McCollum Staff Present: City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Airport Director, Jason Milewski City Engineer, David Fisher Finance Director, Shai Francis General Services Administrator, Paul Wagner Assistant Finance Director, Debra Krueger Growth Management Director, Tracy Hass Police Lieutenant, Greg Witt Public Works Director, Terry Hill Regular City Council Meeting March 10, 2004 Page Two AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-03-14) The City Manager requested removal of item 12B (see memo attached) and Council consented 5-0. 04.015 04.066 t-2 3-14 04.067 15-16 04.068 17-24 Mr. Coniglio added a brief report regarding MPO under Committee Reports. PROCLAMATIONS, ANNOUNCEMENTS AND/OR PRESENTATION,~ A. Certificate of Appreciation to William Simmons for Code Enforcement Board Service Mayor Barnes presented Mr. Simmons with a Certificate of Appreciation. Presentation by Representatives from Hoyman, Dobson & Company, P.A. Certified Public Accountants City of Sebastian's Comprehensive Annual Financial Report For Fiscal Year October I, 2002 throu,qh September 30, 2003 Deborah Bradley presented the fiscal year 2003 Annual Financial Report, noting that it is an unqualified report; and responded to questions from City Council. Mr. Coniglio suggested the bio at the beginning of the document be copied for distribution at the front counter of City Hall. She noted the City had no general bonded debt; and thanked Shai Francis and Debra Krueger. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless e member of Ci~ Council so requests; in which event, the item will be removed and acted upon separately. A. Approval of Special Meeting Minutes - 2/23/04 B Approval of Regular Meeting Minutes - 2/25/04 Prior Authorization for Vice Mayor Travel to Florida League of Cities Free One Day Seminar, March 26, 2004 from 10:00 a.m. to 2:00 p.m. (City Clerk Transmittal 3/3/04, I nfo) Prior Authorization for City Attomey Travel to ALI-ABA/National Trust for Historic Preservation Conference in Washington DC, April 28-May 1, 2004 (City Attorney Transmittal 3/3104, Info) 2 Regular City Council Meeting March 10, 2.004 Page Three 04.069 E. 25-30 04.060 F. 3'i-32 04.060 G. 33-80 04.060 H. 81-82 04.070 I. 83-86 04.058 J. 87~98 04.071 K. 99-1o4 Resolution No. R-04-09 Final Plat for Collier Club Phase lib (Growth Management Transmittal 3/2~04, R-04-09, Application, Final Plat) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA. APPROVING THE FINAL PLAT FOR A SUBDIVISION KNOWN AS COLLIER CLUB PHASE liB; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. Authorize After the Fact Payment in the Amount of $48,051.30 to Indian River County Utilities Department for City Hall Municipal Complex Project Water and Sewer Impact Fees from the Project Budget Authorize Payment of Impact and Permit Fees for the City Hall Municipal Complex Project for an Amount Not to Exceed $350,000 (City Manager Transmittal 3/2~04) Authorize Services Agreement between the City of Sebastian and Security One Systems, Inc. in the Amount of $82,878.51 for Security System at New City Hall and Police Department Expansion/Renovation (GSA Transmittal 3/1/04, Agreement, Documents) Authorize Testing and Inspecting Service Municipal Complex Construction On An As- Needed Basis by KSM Engineering, Sebastian, FL for an Amount Not to Exceed $20,000 (GSA Transmittal 3/1/04) Authorize a Door Charge and the Use of Alcoholic Beverages at the Community Center for the Welcome Wagon Club Fundraiser on March 27, 2004 from 6:00 p.m. to 10:00 p.m. (Public Works Transmittal 312/04, Application) Waive Competitive Bidding Procedures and Authorize Staff to Enter into a Three-year Contract with Melrose Pyrotechnics, Inc. for City's Annual Fourth of July Fireworks Display for Years 2004, 2005, and 2006 (Public Works Transmittal Agreements, Proposal) Approve Trade In of Two John Deere Tractors for Value of $6,654.08 from Everglades Farm Equipment and Approve Purchase of John Deere Model #1435 Front Deck Mower From Everglades Farm Equipment with Additional Amount of $7,000.00 (Public Works Transmittal 3/1/04, Proposal, Price Sheet, Picture) The City Attorney read the title for Resolution No. R-04-09. Items removed for discussion included: Mr. Barczyk removed item F. Mayor Barnes removed item E. Mr. McCollum removed items G and H. 3 Regular City Council Meeting March 10, 2004 Page Four MOTION by Coniglio/Hill ~Move that we approve consent agenda items except for E, F, G and H." Mayor Barnes - aye Mr, Coniglio -aye Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - aye Roll Call carried 5-0 Item E Mayor Barnes questioned the density and green space of this subdivision. It was noted that that there is a preservation tract and the lots have actually increased in size since the initial phases of this project. MOTION by Barnes/Coniglio "Okay, I'll make a motion to approve item E." Mr. Coniglio - aye Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - aye Mayor Barnes - aye Roll Call carried 5-0 Item F Mr. Barczyk had concerns with blanket approval of the full fee without coming back to Council. The City Attorney stated the City didn't have discretion with these fees. MOTION by BarczykJBarnes "1'11 move to approve item F.' Mr. McCollum asked if a list of expenditures will be provided. The City Manager said this was so and this is part of a planned budget and not a part of Suffolk's guaranteed maximum price. In response to paying the fees now instead of the future, Mr. Coniglio cited the following MPO example to consider. He reported in the past $8,000 was needed per 1,000 square feet of road and now $27,000 was proposed for 1,0000 square feet for road impact. He further stated this was a quote of 85% true value which could rise. He also reported it costs two million to pave one mile of a one-way road. 4 Regular City Council Meeting March 10, 2004 Page Five Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - aye Mayor Barnes - aye Mr. Coniglio - aye Roll Call carried 5-0 Item G Mr. McCollum pointed out this is a state contract price and asked if this was included in Suffolk's guaranteed maximum price. The City Manager responded this was not, however, it was budgeted for. MOTION by McCollum/Hill "I would move approval of item G." Mr. Hill - aye Mr. McCollum - aye Mayor Barnes - aye Mr. Coniglio - aye Mr. Barczyk ~ aye Roll Call carried 5-0 Item H Mr. McCollum asked again if this was part of Suffolk's price and the City Manager stated it was not. The City Attorney explained the tests the engineers will pen~orm. MOTION by McCollum/Hill "With that Mayor, I'd move approval of item H." Mr. McCollum - aye Mayor Barnes - aye Mr. Coniglio - aye Mr. Barczyk - aye Mr. Hill - aye Roll Call carried 5-0 5 Regular City Council Meeting March 10, 2004 Page Six 8. COMMITTEE REPORTS/RECOMMENDATIONS- none. Mr. Coniglio gave his MPO report during the previous item. 9. PUBLIC HEARING - none. 10. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC, Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign-up required - limit of ten minutes for each speaker None. l'J. OLD BUSINESS - None 12. NEW BUSINESS 04.072 105-142 Authorize Option of Non-Aviation Lease A.qreement between the City of Sebastian and Kerry Lynn Firth at Sebastian Municipal Airport (Airport Transmittal 3/3/04, Letter, A.qreement, Map) The Airport Director bdefly presented the option for non-aviation lease agreement. Kerry Firth presented her proposal for a rustic trading post for eco-tourism, perhaps a kayak rental, a store featuring ice cream, health food, camping staples, and bait shop due to its proximity to Dale Wimbrow Park. Ms. Firth was told there may be an old house available to be the trading post. The City Attorney said he had inserted a signature line for another attorney due to his on-going non-legal relationship with Ms. Firth, and noted attorney Warren Dill had agreed to do this. MOTION by Coniglio/Barnes "Walter I would move to approve Option for Airport Non-Aviation Lease Agreement" between the City of Sebastian and Kerry Lynn Firth." Mayor Barnes - aye Mr. Coniglio - aye Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - aye Roll Call carried 5-0 6 Regular City Council Meeting March 10, 2004 Page Seven 04.073 B, 143-148 04.074 C. 149-150 Approve Rank n,q and Authorize Contract Negotiations with Various Architectural. Engineer n,q and Survey Firms for Professional Services (GSA Transmittal 3/2/04, Ranking Matr x) This item was removed for further review. Authorize a One Year Extension as Provided for in Existinq Continuinq Services Contract with Kimle¥-Horn & Associates, Enqineers (GSA Transmittal 3/2/04, Matrix) The City Manager gave a brief presentation. Mayor Barnes reported on activity on pursuing floating piers at the twin piers. MOTION by McCollum/Coniglio "Move approval." Mr. Coniglio -aye Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - aye Mayor Barnes ~ aye Roll Call carried 5-0 04.024 13. 14, CITY ATTORNEY MATTERS Reported on government buildings not paying impact fees. Stated he would bring the CRA ordinance to Council at the March 24th meeting. A. Discussion of Historic Preservation Requlation,~ He explained to Council the process of establishing historic preservation regulations. He advised that work begin on architectural review, and that workshops be conducted. He also recommended if the City wants to attempt to preserve existing historical properties it could adopt an interim protection ordinance. CITY MANAGER MATTERS Reported on receiving recommendations for naming the municipal park and new street, noting that there will be a request for input in the next City r~ewsletter, and Council concurred. 7 Regular City Council Meeting March 10, 2004 Page Eight 04.75 15. 16. CITY CLERK MATTERS None. CITY COUNCIL MATTERS Mr. Coni,qlio Thanked the Charter officers for signing off on agenda items. Listed accomplishments of Mayor Barnes during his tenure from 1996-1998 and 1999 through the present, thanking him for making the City of Sebastian a better place. Mr. McCollum i. Density Agreement Mr. McCollum recommended the City Attorney research and draft a density agreement to keep density at three units per acre or less, to be executed before a developer receives annexation approval The City Attomey described the covenant restriction process that could be used. City Council concurred with the City Attorney proceeding, The Mr. Coniglio asked about the requested buffer ordinance and the City Attorney said the buffer ordinance has to go to Planning and Zoning first and then become part of a comp plan amendment process to be transmitted to the Dept. of Community Affairs. Other Matters Mr. McCollum discussed his respect for Mr. Hill's passion and fighting for the issues he believes in, and thanked him for his guidance. He then gave Mr. Hill a clock. Mr. McCollum said the Mayor's business management style is second to no one before him, and lauded his kindness and professionalism. He then gave Mayor Barnes a clock. Mayor Barnes thanked everyone but said no one can do it alone. He said Council agreed as gentlemen and that is why the City has progressed. Mr. Barczyk Mr. Barczyk said Mayor Barnes and Jim Hill will be missed. Mayor Barnes None. Regular City Council Meeting March 10, 2004 Page Nine E. Mr. Hill Mr. Hill congratulated Mike Heptinstall and Lisanne Monier and expressed his gratitude to Mayor Barnes, citing him as his mentor. He thanked the staff for all their help and commitment. Mayor Barnes urged Sebastian residents to get behind Mr. Hill in his race for County Commission. 17. Being no further business, Mayor Barnes adjourned the Regular Meeting at 8:25 p.m. Approved at the March 24, 2004 Regular City Council Meeting. Ma~,or of Sebastian ATTEST: Saily A. Ma~CMC, City-Clerk INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC SIGN-UP SHEET March 10, 2004 REGULAR MEETING "New Business" as used herein, is defined as an item that has occurred or was discovered within the previous six months USE THIS FORM ONLY FOR INTRODUCTION OF NEW BUSINESS NOT OTHERWISE ON THE PREPARED AGENDA*- LIMIT OF 'I0 MINUTES PER SPEAKER If the item on which you wish to speak is on the printed agenda, do not sign this form. The Mayor will call for public input prior to Council deliberation on each agenda item. Please raise your hand when he calls for input, Name: New Subject: Name: New Subject: Name: New Subject: Name: New Subject: Name: New Subject: Name: New Subject: HOME OF PELICAN ISLAND MEMORANDUM TO: FROM: SUBJECT: Mayor Barnes And City Council Members Sally Maio, CMC - City Clerk Agenda Item # 04.073 Approve Ranking and Authorize Contract Negotiations with Various ArchitecturaJ, Engineering and Survey Firms for Professional Services DATE: CC: 3110/2004 Terrence Moore, City Manager; Rich Stringer, City Attorney; General Services Director, Paul Wagner, Jeanette Williams, Deputy City Clerk City council is hereby requested to remove the above referenced March 10, 2004 agenda item for further review and consideration by the Office of the City Manager under Agenda Modifications- Additions or Deletions. The item will be brought back with a recommendation from that office on on march 24, 2004. sam HOME OF PELICAN ISLAND MEMORANDUM TO: FROM: SUBJECT: DATE: CC: Mayor Barnes And City Council Members Sally Maio, CMC - City Clerk ~.~,~-- Agenda Item # 04.073 Approve Ranking and Authorize Contract Negotiations with Various Architectural, Engineering and Survey Firms for Professional Services 3/10/2004 Terrence Moore, City Manager; Rich Stringer, City Attorney; General Services Director, Paul Wagner, Jeanette Williams, Deputy City Clerk Ci~ council is hereby requested to remove the above referenced March 10, 2004 agenda item for further review and consideration by the Office of the City Manager under Agenda Modifications - Additions or Deletions. The item will be brought back with a recommendation from that office on on march 24, 2004,