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04.107 145-184 04.106 18~198 2. 3. 4. HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA SPECIAL MEETING ITEMS NOT COMPLETED AT THE APRIL 14, 2004 REGULAR MEETING WEDNESDAY, APRIL 21, 2004 -7:00 P.M. CiTY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL ITEMS NOT COMPLETED AT THE APRIL 14, 2004 REGULAR MEETING 9. PUBLIC HEARINGS (QUASi-JUDICiAL) (see back of agenda for quasi-judicial procedures) First Readinq and Quasi-Judicial Public Hearinq of O-04-04 Rezoning/Conceptual PUD Plan for 162+/- Acres of Land to be Known as Sebastian Preserve (4/5/04. 0-04-04, Ad, Plan, Staff Report, P & Z Recommendation, Application) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, REZONING CERTAIN PROPERTY LOCATED IN TOWNSHIP 31 SOUTH, RANGE 39 EAST, SECTION 18 NORTH OF ENGLAR DRIVE CONTAINING 162 ACRES, MORE OR LESS, FROM RESIDENTIAL SINGLE FAMILY (RS-10) TO PLANNED UNIT DEVELOPMENT RESIDENTIAL (PUD-R) IN ACCORDANCE WITH A CONCEPTUAL DEVELOPMENT PLAN KNOWN AS SEBASTIAN PRESERVE; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR EFFECTIVE DATE. Quasi-Judicial Hearing Resolution No. R-04-13 Special Exception Request for a Proposed Single Family Residence to be Located within the Industrial Zoninq District Alon,q High Street (GMD Transmittal 4/5/04, R-04-13, Ad, P & Z Recommendation, Application) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPRQVING A SPECIAL EXCEPTION FOR RESIDENTIAL USE IN AN INDUSTRIAL ZONING DISTRICT AT 730 HIGH STREET; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR AN EFFECTIVE DATE. 10. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six' months which is not other~vise on the agende - sign- up required - limit of ten minutes for each speaker 04.088 'i99-208 04.037 209-214 04.108 215-220 04.050 221-230 04.050 231-240 04.050 241~50 04.050 251-260 11. A. 12. A. OLD BUSINESS First Readinq of Ordinance No. O-04-03 Voluntary Annexation of 56-Ace Planned Unit Development to be Known As Ashbury Subdivision (GMD Transmittal 4/5/04, 0-04-03, Exhibit A, Letter of Request, Location Map, Survey, F.S.171.044) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR THE VOLUNTARY ANNEXATION OF 56 ACRES, MORE OR LESS, BEING A PART OF SECTION 6, TOWNSHIP 3I SOUTH, RANGE 39 EAST LOCATED SLIGHTLY NORTH OF SEBASTIAN ELEMENTARY SCHOOL; PROVIDING FOR INTERIM LAND USE AND ZONING CLASSIFICATION; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. First Readinq of Ordinance No. O-04-05 Establishinq a CRA Advisory Committee and Schedule Public Hearinq for April 28, 2004 (City Attorney Transmittal 4/6/04, AN ORDINANCE OF THE CiTY OF SEBASTIAN, FLORIDA, AMENDING THE CiTY CODE CHAPTER 78, ARTICLE III, PLANNING: REDEVELOPMENT TO CREATE A COMMUNITY REDEVELOPMENT ADVISORY COMMITTEE; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. Potential Options for Relocation of Old Snowshoe House on United States Highway One (CM/GMD Transmittal 4/5/04, Maps) NEW BUSINESS Approve Work Authorization No. 1 Under Stormwater Engineering Contract with WCG/Neel-Schaffer for Wentworth Ditch and Potomac Ditch (Phase I) Stormwater Implementation Project Consistent with Adopted Master Stormwater Management Plan (MSWMP) and Appropriate Not to Exceed $51,605 from Stormwater Utility Revenue Bonds Proceeds (Engineering Transmittal 4/5/04, Proposed Work Authorization) Approve Work Authorization No. 2 Under Stormwater Engineering Contract with WCG/Neet-Schaffer for Blossom Ditch Improvement Project Consistent with Adopted Master Stormwater Management Plan (MSWMP) and Appropriate Not to Exceed $52,380 from Stormwater Utility Revenue Bonds Proceeds (Engineering Transmittal 4/5/04, Proposed Work Authorization) Approve Work Authorization No. 3 Under Stormwater Engineering Contract with WCG/Neel-Schaffer for Periwinkle Drive Stormwater Implementation Project Consistent with Adopted Master Stormwater Management Plan (MSWMP) and Appropriate Not to Exceed $65,692 from Stormwater Utility Revenue Bonds Proceeds (Engineering Transmittal 4/5/04, Proposed Work Authorization) Approve Work Authorization No. 4 Under Stormwater Engineering Contract with WCG/Neel-Schaffer for Lower Stonecrop Stormwater implementation Project Consistent with Adopted Master Stormwater Management Plan (MSWMP) and Appropriate Not to Exceed $134,722 from Stormwater Utility Revenue Bonds Proceeds (Engineering Transmittal 4/5/04, Proposed Work Authorization) 2 04.050 261-274 Approve Work Authorization No. 1 Under Stormwater Engineering Contract with CDM for Collier Canal Rehabilitation and Stormwater Retrofit Project Consistent with Adopted Master Stormwater Management Plan (MSWMP) and Appropriate Not to Exceed $174,795 from Stormwater Utility Revenue Bonds Proceeds (Engineering Transmittal 4/5/04, Proposed Work Authorization) 04.050 275-290 04.050 291-304 04.110 13. Approve Work Authorization No. 2 Under Stormwater Engineering Contract with CDM for Collier Canal Seawall Design Project Consistent with Adopted Master Stormwater Management Plan (MSWMP) and Appropriate Not to Exceed $238,702 from Stormwater Utility Revenue Bonds Proceeds (Engineering Transmittal 4/5/04, Proposed Work Authorization) Approve Work Authorization No. 3 Under Stormwater Engineering Contract with CDM for Twin Ditches Stormwater Retrofit Project Consistent with Adopted Master Stormwater Management Plan (MSWMP) and Appropriate Not to Exceed $134,722 from Stormwater Utility Revenue Bonds Proceeds (Engineering Transmittal 4/5/04, Proposed Work Authorization) CiTY ATrORNEY MATDERS 14. CITY MANAGER MA3-rERS 15. CITY CLERK MATTERS 16. CITY COUNCIL MATTERS Mr. Coniqlio Ms. Monier .indian River County Utilities Rate Equalization Charge Mr. Barczyk Mayor McCollum Mr. Heptinstall 17. ADJ~~RN (A~~ meetings sha~~ adj~ure at1~:3~ p.m~ u~~ess extended f~r up t~ ~ne ha~ h~ur by a maj~rity vote of City Council) If any person decides to appeal a decision with any respect to any matter coosidered at the above hearing or meeting, said person will need a verbatim record of all proceedings including the testimony and evidence, which is not provided by the City. (F.S.286.0105) In compliance with the Amencaes with Disabilities Act (ADA), anyone who needs special accommodation for this meeting should contact the City's ADA coordinator at 589-5330 at least 48 hours in advance of this meeting. Hearing Assistance Headphones are Available in the Council Chambers for alt Government Meetings. Upcoming Meetings: · Regular City Council Meeting - April 28, 2004 - 7:00 pm · Regular City Council Meet/ng - May 12, 2004 - 7:00 pm · Regular City Council Meeting - May 26, 2004 - 7:00 pm · Regular City Council Meeting - June 9, 2004 - 7:00 pm · Regular City Council Meeting - June 23, 2004 - 7:00 pm · Regular City Council Meeting - July '~4, 2004 - 7:00 pm · Regular City Council Meeting - July 28, 2004 - 7:00 pm 3 Procedural Order for Quasi-Judicial Hearings 1, Mayor Opens Headng 2. City Council Members Disclose Ex-Parte Communication in Accorciance with Law 3.Applicant or Agent Makes Presentation in Favor of Request Following Swearing In By City Clerk 4. Staff PrasetTts Findings and Analysis Following Sweanng In by City Clerk 5. Council Asks Questions of the Applicant and Staff 6. Mayor Opens the Ftoorfor Anyone in Favor of the Request who wishes to speak or ask questions 7, Mayor Opens the Floor for Anyone in Opposition to the Request who wishes to speak or ask questions 8, Applicant Provided Opportunity to Respond to Issues Raised by Staff or Public 9, Staff Provided Opportunity to Summarize Request 10. City Council Deliberation and Questions ff. Mayor Calls fora Motion 12. City Council Action 4 HOME OF PEL1C32,1 ISL~IqD CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: First reading and public hearing for Ordinance 0-04-04; conceptual development plan and rezoning request from RS-10 to PUD-R for a proposed 162W- acre tract of land situated north of Englar Drive and east of Collier Creek Estates and commonly kno~Tt as Sebastian Preserve. 3/ roy or ' by: City Manager Department Origin: Purchasing/Contracting: Finance Director: City Attorney: City Clerk: Date Submitted: April 5, 2004 For Agenda of: April 14, 2004 Exhibits: 0-04-04, Conceptual Plan, Staff Report, P&Z recommendation, Application. EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY Rich Vandermeer - Sebastian Preserve, LC, has submitted a rezoning request along with the requisite and accompanying conceptual development plan for a project to be known as Sebastian Preserve, which is a planned unit development consisting of single-family dwelling units. The project site consists of approximately 162 acres of currently undeveloped land along Engiar Drive. Additionally, the property is currently zoned RS-l0 with an LDR (Low Density. Residential, 5 units per acre) land use designation and the applicant wishes to re-zone the property PUD-R (planned unit development-residential) to accommodate the proposed development. Theconceptualplan outlines a total of4 phases ofdevelopmentcontaining341 total single-~'armly units on 162.69 acres, or a density of approximately 2.09 units/acre. Phase 1V of the subject development is speculative at this point as an active Eagles nest currently lies within the boundaries. The conceptual plan has been revised multiple times in accordance with staffrecommendations and concerns raised by adjoining property owners, and now includes a total of 341 single-family lots on 162.69 acres, for a proposed density of approximately 2.09 units/acre. The low-density residential land use category permits a maximum of 5 units per acre. Additionally, proposed side yard setbacks have been Lacmased from 5 feet to 7.5 feet. The project incorporates two "primary" access points; one of which will be a direct access to Englar Drive to the south w/th another access point planned for the Fleming Street extension along the northern boundary. The Planning and Zoning comrmssion held the required public hearing and forwarded a recommendation for denial of said request during a public hearing held on February 12, 2004. As the plan demonstrates sound planning practices consistent with State, Regional and Local Comprehensive Planning Objectives, staff recommends approval of the subject conceptual development plan and accompanying rezoning. RECOMMENDED ACTION Conduct first public hearing for Ordinance No. 0-04-04. Staff recommends the City Council pass this ordinance on first reading. "Move ro pass Ordinance No. 0-04-04 on first reading and schedule a second reading and quasi-judicial public hearing for April 28, 2004." ORDINANCE NO. 0-04-04 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, REZONING CERTAIN PROPERTY LOCATED IN TOWNSHIP 31 SOUTH, RANGE 39 EAST, SECTION 18 NORTH OF ENGLAR DRIVE CONTAINING 162 ACRES, MORE OR LESS, FROMRESIDENTIAL SINGLE-FAMILY (RS-10) TO PLANNED UNIT DEVELOPMENT RESIDENTIAL (PUD-R) IN ACCORDANCE WITH A CONCEPTUAL DEVELOPMENT PLAN KNOWN AS SEBASTIAN PRESERVE; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR EFFECTIVE DATE. WHEREAS, Rich Vandermeer of Sebastian Preserve, ILLC, has filed a petition for amendment to the Zoning Ordinance; and WHEREAS, the City Council has provided notice of the proposed zoning change and conducted a public hearing to receive citizen input; and WHEREAS, the City Council of the City of Sebastian, Florida, has considered the criteria identified in the Land Development Code together with the recc)mmended findings and recommendations of its staff and Planning and Zoning Commission; and WHEREAS, the City Council as made the following findings: A. The proposed use is consistent with the goals, objectives and other elements of the Comprehensive Land Use Plan. B. The proposed use is in conformity with the substantive requirements of the City of Sebastian Code of Ordinances, particularly the Land Development Code. C. The proposed use is not in conflict with the public interest of the citizens of the City of Sebastian. D. The proposed use is compatible with adjacent land uses. E. Adequate public facilities and services exist in the City to serve the proposed use and the demand for such use wilI not exceed the capacity for such services and facilities. F. The proposed change in use ~vitt not result in any adverse impacts on the natural environment. G. The proposed use will not adversely affect the property values in the area, or the general health, safety and welfare of the City or have an adverse impact on the financial resources of the City. H. The proposed use will result in an orderly and local development pattern. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF TltE CITY OF SEBASTIAN, INDIAN RiVER COUNTY, FLORIDA, as follows: Section 1. PROPERTY. The change in zoning classification created by the adoption of this ordinance shall affect the Following described real prope~-ry, lying and being within the incorporated area of the City of Sebastian, indian River County, Florida: See le,gal descriptiot~ attcwhed herelo cm Sc'hed~tle "A " containing 162.69 acres more or less. Section 2. PLANNED UNIT REZONING. The real propet~ry described above is hereby rezoned from a City zoning designation of Residential Single-Family (RS-10) to Planned Unit Development Residential (PL~D-R) in accordance with the attached Conceptual Development Plan ~own as Sebastian Preserve. Section 3. ZONING MAP. The official City Zoning Map shall be amended to reflect this redesignated zoning district. Section 4. CONFLICT. All ordinances or pat-ts of ordinances in conflict herewith are hereby repealed. Section 5. SEVERABILITY. in the event a court of competent jurisdiction shall hold or determine that any pm'; of' this Ordinance is invalid or nnconstitutional, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid or unconstitutional provisions. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. Section 6. EFFECTIVE DATE. Following its adoption and authentication by the signatures of the presiding ofit]cer and tbe Clerk of the City Council, this Ordinance shall become effective immediately. The foregoing Ordinance was moved for adoption The motion was seconded by Coun¢itmember upon being put to a vote. the vote was as follows: by Councilmember and, Mayor Nathan B. McCollum Vice-Mayor Joe Barczyk Councilmember Ray Conigtio Councilmember Lisanne Monier Councihnember Michael Heptinstall The Mayor thereupon declared this Ordinance duly passed and adopted this __ 2004. day of May, CITY OF SEBASTIAN, FLORIDA ATTEST: By: Mavor Nahan B McCollum Sally A. Maio, CMC City Clerk Approved as to fbrm and legality for reliance by the City of' Sebastian only: Rich Stringer, City Attorney Sunciay, Apd[ ,~, 2004- IgEEIING FLORID,~ ORDINANCE O~ FLORIDA, REZONING CERTAIN PR~O PERTY DRIVE, CONTAINING TIAL SINGLE-F~MILY [RS~10), TO::PLANNED UNIT DEVELOPMENT RESIDENTIAE PRESERVE;: PROVIDING BIEI~; PROVIDING FOR: ~he CiW CbUncil ~f ga~difig th~ s~prova~' the~,above~ orainance~ !c[~ Councif~,Chambars, ' City Hall, posed ordinance and Tn ~ompiiaflce with ~he the meeting, . ~y: Ci~ of Sebasban 'i'he Press Joumai W9 Section 18 31s-39e ma~ ~ 093I comvlled 07/16/02 ~j Ille [~dian River Colmt~J Properl~j Appraiser '~ Office page 1456 Growth Management Department Conceptual Development PlanlRezoning Planned Unit Development Staff Report Project Name: Sebastian Preserve PUD Requested Action: Conceptual Development PIan/Rezoning Project Location a, Address: b. C. Project Owner: Project Agent: Project Engineer: Project Su~eyor: Engiar Drive east of Collier Creek Estates Legal: See development plan Indian River County Parcel Number: 19-31-39-00000-3000-00001.0 Mr. Rich Vandermeer Sebastian Preserve, LLC 228 Arcadia Terrace Celebration, Florida 34747 (321) 948-0356 fax: (321) 939-0356 Tom Yonge Kimley-Horn and Associates, Inc. 601 2tst Street, Suite 400 Vero Beach, Florida 32960 (772) 562-7981 fax: (772) 562-9689 Same as Agent Chris Demeter Kimley-Horn and Associates, Inc. 601 21st Street, Suite 400 Vero Beach, Florida 32960 (772) 562-7981 fax: (772) 562-9689 Project Description a. Narrative of proposed action: Rich Vandermeer- Sebastian Preserve,i.LC, recently submitted rezoning request along with the requisite and accompanying conceptual development plan for a project to be known as Sebastian Preserve, which is a planned unit development to consisting of single-family dwelling units. The project site consists of approximately 162 acres of currently undeveloped land along Englar Drive. Additionally, the property is currently zoned RS-10 with an LDR (Low Density 1 North: East: South: West: Residential, 5 units per acre) land use designation and the applicant wishes to re-zone the property PUD-R (planned unit development-residential) to accommodate the proposed development. The conceptual plan outlines a total of 4 phases of development containing 341 total single-family units on 162.69 acres, or a density of approximately 2.09 units/acre. Current Zoning: RS-10 Current Land Use Future Land Use Single-Family/Vacant LDR Single Family/Vacant LDR Single Family/Vacant LDR Single Family/Vacant LDR Adjacent Properties Zoninq RS-10 RS-10 RS-10 RS-10 162.69 acres Vacant Undeveloped Land Immokalee, Myakka Site Characteristics {1 ) Total Acreage: (2) Current Land Use(s): (3) Soil: (4) Vegetation: (5) Flood Hazard: (6) Water Service: (T) Sanitary Sewer Service: (8) Parks: (9} Police/Fire: Oaks, Pines, Palms, Scrub Zone A, X Indian River County Utilities Indian River County Utilities Barber Street Sportsplex - 1 mile Sebastian Police 3 miles County Fire - 1 mile Conceptual Development Plan criteria a. Evidence of unified control of the proposed planned development and the associated agreements required, yes b, Ownership Requirements. provided c. Compliance with comprehensive plan. (1) Future Land Use: Consistent (2) Traffic Circulation: Consistent 2 (3) Housing: Consistent (4) Public Facilities: Consistent (5) Coastal Management: Consistent (6) Conservation: Consistent (7) Recreation and Open Space: Consistent d. Compliance with applicable ordinances. Consistent Land use compatibility. All adjacent properties are zoned low-density single- family residential. The proposed PUD incorporates Iow density residential consisting of singe-family development compatible with provisions outlined within the comprehensive development plan as well as the Iand development code. Adequate public facilities. Provided - public utilities (water, wastewater) will be incorporated in the development of the proposed PUD and on-site stormwater tracts are also incorporated in the proposal. Natural environment, The proposed PUD will be required to contain minimum opens space and park areas as outlined within the comprehensive plan, The developer shall be required to demonstrate consistency with this provision via the requisite preliminary development plan. Plan exceeds all minimum standards with the incorporation of 38,11 acres of wetland/uplands preservation. Economic effects. Development of the subject property will provide an additional 341 development units expanding the taxable base for the City. Additionally, the project includes an essential segment of the eastward extension of Fleming Street along the northern quadrant of the property. Furthermore, maintenance of the roadways and drainage systems, FIeming Street excluded, will remain private and therefore not financially burdensome to the City. Orderly Development: The proposed conceptual development plan outlines a totat of 4 phases of development and is consistent with the comprehensive plan, while also providing for orderly development 9iven the location of the site adjacent to single-family residential, neighborhoods and availability of sufficient public facilities and access. 10. Contents of Conceptual Development Plan: a. Vicinity map: provided b. Property boundaries: provided c. existing conditions: provided g. Development plan. provided (1) land use: LDR 3 (2) Circulation: provided - the conceptual roadway design plan has been incorporated within the conceptual development plan. The project incorporates two ~primary" access points; one of which will be a direct access to Englar Drive to the south with another access point ptanned for the Fleming Street extension along The northern boundary. (3) (4) Conceptual drainage plan: provided Densities: p~ovided - 2.09 units/acre (5) Nonresidential square footage:' 2.25 acres reserved for clubhouse Written material: (1) Planning objectives: provided - Sebastian Preserve is a proposed residential project, located on 162 acres of land within the heart of Sebastian. The land is currently vacant and surrounded by residential developments. The intent of this upscale development is to provide a diverse living environment to help meet the City's rising need for single- family living establishments. (2) Development schedule: The site will be developed in four phases with the majority of development, including the clubhouse, being built-out in Phase I, II and Ill. A future phase, Phase IV, will be constructed if and when alIowable from environmental standpoints. (3) Environmental impact statement: See Attached (4) Public facilities impact statement: Sebastian Preserve will be connected to both public water and sanitary sewer facilities with service provided by Indian River County. (a) Quantity of wastewater generated; Total single family - 350 gpd. per unit (341) 1 ~ 9,350 gpd. Total development = 119,350 gpd (b) Description of proposed recreational facilities; Two and a quarter acres of the proposed site will be dedicated to recreational areas. The developer is proposing a 3,000 square foot clubhouse, a swimming pool, two tennis courts, a volleyball court, and four bocci courts. The clubhouse will consist of a cyber library, homeowner's library, billiards room, fitness room, and an open space recreational area. Walking and recreational trails witl be constructed throughout the site. A four-foot sidewalk is proposed along the developments main internal road. 4 11. 12. 13. (c) Quantity of potable water required; Total single family - 350 gpd. per unit (341) 119,350 gpd. Total development = 119,350 gpd (d) Estimated number of school age children expected within the development; The proposed residential development will be targeted at the active adult community; therefore, no school age children are expected within the development. (e) Estimated property tax and/or sales tax revenue generated by the project by phase; and provided The estimated property tax generated by the project phase is based on the assumption that one acre generates $5,200 in property taxes. Phase t = $100,500 Phase Il = $89,000 Phase III = $87,200 Phase tV = $55,500 Total = $302,200 (f) Any other positive or negative public facility impact. addition, the statement shall also include all public facilities impact information that may be submitted as part of the Development of Regional Impact (DRI) review process. Open space and landscaped areas: Two and a quarter acres of the proposed site will be dedicated to recreational areas. The developer is proposing a 3,000 square foot clubhouse, a swimming pool, two tennis courts, a volleyball court, and four bocci courts. The clubhouse will consist of a cyber library, homeowner's library, billiards room, fitness room, and an open space recreational area. Walking and recreational trails will be constructed throughout the site. A four-foot sidewalk is proposed along the developments main internal road. City Engineer's review: The City Engineering Department has not raised any objections to the conceptual development plan. The Engineering Department will perform a more detailed analysis of the technically based preliminary development plan and construction drawings. Other Matters: Sebastian Preserve was originally submitted as the Beachwatk Preserve planned unit development consisting of both mu/ti-family and single-family dwelling units. The project site consisted of approximately 162 acres of vacant land slated for re-zoning to a PUD-R to accommodate the proposed development of 475 total single-family and multi-family units, giving the project a density of 2.92 units/acre. 5 14. 15. 16. After considerable evaluation and multiple meetings with neighboring residents, Rich Vandermeer - Sebastian Preserve, LLC, consented to redesigning the development providing consistency and compatibility with the City's concerns. Therefore, the project was redesigned as detailed above and within the attached plan. More specifically, many residents desired larger Iots along the perimeter of the property so as to minimize impacts to their respective properties. The developer accommodated this request by increasing all perimeter lots to a minimum size of 80' x 125', consistent with RS-10 zoning requirements. Additionally, ail interior lots were increased in area as well with minimum lot size now proposed at 55' x 120', and ail multi-family units were removed from the proposal as well. An essential element of the Sebastian Preserve Subdivision is the inclusion of the Fleming Street Extension from the existing terminus in Collier Creek Estates to the west and continuing easterly to the easternmost boundary with Laurel Reserve, where the City obtained a 90' right of way for the eventual extension across the north end of Laurel Reserve. Sebastian Preserve will have multiple gated access points; one on the south end off Englar Drive, with two additional entrances along Fleming Street on the north. Analysis: Rich Vandermeer - Sebastian Preserve LLC, recently submitted rezoning request along with the requisite and accompanying conceptual development plan for a project to be known as Sebastian Preserve, which is a planned unit development to consisting of single-family dwelling units. The project site consists of approximately 162 acres of currently undeveloped land along Englar Drive. Additionally, the property is currently zoned RS-10 with an LDR (Low Density Residential, 5 units per acre) land use designation and the applicant wishes to re-zone the properb/ PUD-R (planned unit development-residential) to accommodate the proposed development. The conceptual plan outlines a total of 4 phases of development containing 341 total single-family units on 162.69 acres, or a density of approximately 2.09 units/acre. Conclusion: The proposed PUD is consistent with the Comprehensive Plan, Land Development Code and Code of Ordinances. Recommendation: Staff recommends approval of the Sebastian Preserve PUD conceptual development plan. DATE 6 Environmental Impact statement Sect/on 54-4-20.2. PUD zoning and conceptual development plan approval (6) c. a). Enviroranentally 5~ag/le lands Conservation - According to the City of Sebastian Zoning Map - North, the'project site is zoned as RS-10 single farmly residential. The closest land zoned conservation to the project site is located more than three miles northeast and northwest and approximately four miles southwest of the project site. The proposed project wtll have no negative impacts on lands zoned as conservation within the City of Sebastian. Wetlands - Site reconnaissance was conducted December 12, 2002 to visually observe the existing site conditions and identify natural resources including vegetative communities, wetlands, wildlife and listed species. Vegetative communities including wetlands were identified through pedesman ~ansects, aerial interpretation and review of readily available natural resource documentation (soils maps, National Wetland Inventory Maps, Quadrangle Maps, Florida Natural Areas Inventory data and Florida Fish and Wildlife Conservat/on Comrmssion date). Vegetative [and covers were mapped and classified according to the Florida Land Use. Covers. a~d Forms Classification System (FLUCFCS) (Florida Depmtment of Transportation, 1999). A copy of the FLUCFCS map is attached. Approximately 19 wetland areas were identified on the s~te as shown on the FLUCFCS map. Field flag~ng of wetland boundaries has not been conducted; thus, the wetland acreage shown is approxmmte based on aerial inte~retation and found trutinng. The applicant will coordinate with St. Johns Pdver Water Management District (SJRWMD) and the US Army Corps of En~-neers (USACE) to field verify the wetland lin'fits. The majority of the wetlands, approximately 27.53 acres, were classified as FLUCFCS 643 - Wet Pra/me. The remaining wetlands on ate, approXm'mtely 10.58 acres, were classified as FLUCFCS 641 - Freshwater Marsh. Vegetation in most of the wet prairie areas was sirmlar, and was primarily comprised of some or all of ~e following species: red root (Lachnanthes carolinians), maidencane (Panicum hemitomon), dog t~rmel (Eui~atorium capillifolium ), St. Jotms wort (f-fypericum ,v/~.), yellow-eyed grass (Xyris sp.), bealcmsh (Rhynchospora sp.), spikerush (Eleocharia baldwinii), marsh fieabane (Pluchea roses), broomsedge (Andropogon sR.), primrose willow (£udwigia peruvians), red Iudwig/a (£udwigia repenx), swamp fern (Blechnum serrulatum), chain fern (Woodwardia virginica), pipewort (Eriocaulon decangulare), melaleuca (Melaleuca quinquenervia), pickerelweed (Pontederia cordata), and arrowhead (Sagittaria lancifolia). At the time of the site reconnaissance, water levels in the wet prairie wetlands ranged from no standing water (with saturated soils), to approximately 8-inches. Many of the wet pm/me wetlands appeared degraded due to impacts from off-road vehicles md/or a prevalence of exotic and nuisance species, including: primrose willow, dog fennel, and metaleuca. Overall, the quality of the wet prairie wetlands could be considered fair. The two freshwater marsh areas were characterized by having deeper, open water, and more floating or emergent vegetation. Water levels xvere approx/mately 6 inches to over // ..... /~?' 24 inches, and vegetation was primarily comprised of pickerel~veed, arrowhead, cattail (Typha sp.), water lily (Nymphaea odorata), primrose willow, red Iudwigia, and maidencane, with dahoon holly (//ex cassine), swamp fern, St. John's wort, and bealcrush occUrring along the perimeters..Overall, the quality of the freshwater marshes could be considered fair to good; there are few impacts due to off-road vehicles, though some areas are impacted by exotic and nuisance species, including primrose willow and cattail. One of the wetlands is adjacent to residential development and a roadway, which may reduce overall quality. Phase I, II, and I~ of the project will permanently urrpact approximately 6.38 aeres of isolated, depressional freshwater marsh and wet pm/ne wetlands as a result of the proposed development activ/ties. Development impacts have not been deternuned for Phase IV. The site plan has been designed to preserve to the extent practical the larger and higher quality wetlands. The remaining wetlands within Phase I, II, and II1, approximately 31.73 acres, will be preserved and incorporated within the site plan. Wetland impacts will be mitigated either on-site, off-site or combination of both. The mount and type of rmtigation will be determined during site permitting and in coordination with SJRWM~ and USACE. Native Habitats - The project site is currently comprised of undeveloped land, including FLUCFCS -411 Pine FIatwoods and FLUCFCS - 32I Palmetto Prairie uplands. Pine flatwoods occur in the northern and southern portions of the site. The pine flatwoods areas are characterized by a canopy of slash pine (Pinus elliottii), and a groundcover/understory of sa~v palmetto (Serenoa repens) and gallberry (J/ex glabra). Other species observed in the pine flarwoods areas included red root (Lachnanthes carotiniana), bracken fern (Pteridium aquilinum), winged sumac (Rhus copaili~a), and broomsedge (Andropogon sp.). The pine flatwoods in the southern portion of the site appeared recently burned. These areas are characterized by an open canopy of slash pine, with many snag trees, and a palmetto/galtberry undersrory apprommately 2 to 3-feet tall. The pine flarwood in the northern portion o£the site did not appear to have burned in the recent past. The area was character/zed by a more closed canopy of slash pine, less snag trees, and a imd-smry/groundcover of saw palmetto and gailberry approximately 5 to 6- feet talI. Other species observed in the pine flatwoods area of the northern portion of the site included: cabbage palm (Sabal palmetto), dahoon holly and red bay (Persea borbonia). Many areas of the central/southc~m portion of the sire lacked the slash pine canopy, so these areas were classified as Palmetto Prairie. Vegetation in the palmetto prairie area is similar to that of the pine flatwoods in the southern portion of the site, though there is httle to no slash pine canopy. The palmetto prairie land cover also appeared recently burned, and, like the pine flatwoods area in the southern portion of the site was character/zed as hav/ng a mid-story/groundcover of palme~:to and gallberry approximately 2 to 3-feet tall, and scattered slash p/ne snags. Phase I,/2[, and III of the development will result m permanent impacts to both the Pine Flatwoods and Palmetto Prairie habitats. Upland preservation areas will be established adjacent to preserved wetlands in perimeter buffers. Development impacts for Phase [V have nor been deterrmned. The upland and wetland communines are common and are not Umque within the City of Sebastian and Indian River County. Where possible, native habitats will be preserved and incorporated within the site plans. (b.) (c). (d). Flood plains - The Federal Emergency Management Agency (FEMA) Flood Insurance Rate Map (FIRM) Number 12061C0078E, dated May 4, I989, and Map Number 12061C0079F, dated luly 2, 1992, indicates that most of the project site is located within the 100-year floodplain. The map indicams that the major/ty of the project site is located in Zone A, defined as areas of the 100-year flood, no base flood elevations determined. Some areas of the perimeter of the site and much of the northern portion of due site, with the except/on of the center, are located in Zone X, defined as areas located outside of the 500-year floodplain. Compensation for floodplain impacts will be required as part of the stormwater management system design. As such, the proposed project will not have a negative impact on flood plains. Other Significant Natural Features - The project site does not contain any other significant natural features, so there will be no negative hupacts as a result o~' the proposed development activities. Natural vegetation Tree surveys have not been completed for the project site. As previously mentioned, the project site is comprised of pine flatwoods, palme~o prairies and depressional, herbaceous wetlands. The proposed development will result m rte removal of the ex/sting vegetation where it is not preserved and incorporated within the development plans. The wetlands are comprised of pr/manly herbaceous vegetation with some scattered dahoon holly trees on the per/meter. The palmetto pra/r/es generally lack a canopy, appear to have been recently burned and are dominated by shrubs less than 3 feet in heighT. Remnant slash pine may be removed as a result of the proposed development, but overall, few trees will be removed within the palmetto prairie community. Pine flatwoods are located within the northern and southen~ portions of the site. The flatwoods in the northern portion of the site contain a more closed canopy of slash pine with a denser tmderstory of saw palmetto and other shrub species. The flatwoods in the southern portion of the site contain a more open canopy of slash pine and appear to have been recently burned. Tree surveys have not been completed for the .site; thus, tree removal estimates have not been completed. Estimates of tree removal quantities will be determined during prelirrnnary and final design and prior site plan approval. Impact o£proposed grading plan and drainage system/mprovemenrs A rev/ew of the U.S. Geotog/cal Survey (USGS) topographic map for the project site indicates that the topography of the site is generally level w/th elevations approximately 26-feet N.G.V.D. Site grading details have not been prepared, but site grading will be designed to minimize impacts to the wetland and upland preserves. Thus, these areas will not be impacted by grading activ/ties. Water quality and quantity, treatment for the proposed development will be designed to meet the criteria established by the St. John's River Water Management D/strict (SJRW'MD) and the City of Sebastian Land Development Code. Specifically, the stormwater management system will be designed to meet the criter/a for wet detention systems. The wetland preserves w/Il be utilized to pro-v/de attenuation and secondary water quality treatment and ro ensure that negative impacts to the wetlands from lake excavation will not occur. Other significant natural features of the site Listed species - Based on an assessment of habitat availability, site observation, and the review of available information from Florida Natural Area Inventory (FNAB and the Florida Fish and Wildlife Conservation comrmssion (FWC) several state and/or federally listed species occur or potentially occur on the project site. Formal listed species surveys have not been completed for the project site. Listed species surveys will be conducted on the site and the applicant will coordinate with the US Fish and Wildlife Service (USFWS) and the FWC as appropriate. Listed species identified or potentially occurring on-site include the following: Gopher Tortoises Gopher tortoise, a state listed species of spec/al concern (they are not federally listed in this area of their range), prefer habitats with sandy soils, an open canopy, and a ground cover that consists of herbaceous vegetation with open space for foraging. The presence of wetlands, as well as very dense vegetation, generally precludes the occurrence of gopher tortoises. Uplands on the site are mostly vegetated with dense saw palmetto, and open areas on the site are generally comprised of wetlands. There are some lira/ted open upland areas on-site, and gopher tortoise scat was observed in one of these areas in the southern port/on of the site. The only gopher tortoise burrow observed on the sire was in a berm along the northern per/meter of the property. It is expected that if gopher tortoises were to be found on the rest of the site, they would generally be found along the upland perimeters. Eastern Indigo Snake The eastern indigo snake is a state and federally listed threatened species. Though no Eastern indigo makes were observed on-site, habitat for these snakes does exist on the subject property. As required by the US]?WS, the standard protection measures for the Eastern indigo snake will be followed dunng construction. Bald Eagle A bald eagle nest was identified near the southern-central portion of the site. According to data obtained from the FWC's eagle nest locator database, the nest is located at 27046'90" north latitude, and 80028'30" west longitude. FVCC data indicates that the nest was active during the 2000 and 2001 breeding season (the nest was not recorded prior to 2000). A bald eagle survey was conducted in March 2003. As shown on the attached development plan Phase I, 1I, and 1II of the development has been designed to avoid the primary (750 fee0 and secondary protection zones (from the outer boundary of the pr/mary zone to an additional 750 feet) as de£med in the hrabitat Management GuideIirzes for the Bald Eagle in the Southeast Re,on CU'SFWS, 1997). Future development may occur m these areas, only if it can be determined that the nesting area has been abandoned and only after approval from the USFWS. The applicant will most likely be required to prepare an Eagle Management Plan and coordinate with USFWS and FWC. This documentation and coordination will be completed as part of the perrmtting process with USACE and SJ-RWMD. Shah Kite Snml kites are a state and federally listed endangered species. Habitat includes large, open 5:eshwater marshes and shallow lakes. A low density of emergent vegetation is prefe,~ed, as the species is dependent on apple snails caught at the water surface for forage. No evidence of snail kites was observed on the subject site. Since most of the wetlands on-site are small, depressional wet prairie wetlands, w/th only a few areas of medium-sized freshwater marshes, snail kites are not expected to occur on the subject site. Nearby Ixabitar includes the St. Johns River Headwaters/State Buff'er Preserve to the west. Though sna/1 kites are not expected to occur on the subject site, foraging on the site is possible if apple snails are present (apple snails were not observed ar the r/me of field reconnaissance). The USFWS is a commenting agency on ACOE Section 404 Dredge and Fill perrmt applications. Quest/ons regarding impacts to snail kites, if any, will be addressed dunng perrmtting. ?Jorida Scrub Jay The ;'Adams Prope~c7'', a parcel owned by the state, is located irnmed/ately south of the subject property and several colonies of Florida scrub jays, a state and ~'ederally listed spec/es, are noted in the FNAI data on the Adams Property site. Scrub jays are generally restricted in their habitat requirements to oak scrub. However, scrub jays have been known to occupy scrubby flatwoods and similar habitats when other su/table habitat is lirrdted or not available. Optimal habitat for the scrub jay is described as having oaks that are 1-4 meters tail, interspersed with numerous open sand areas used for foraging. The canopy cover should be 15% or less. It is essential char scrub habitats be managed by fire or mechaincal means in order to maintain these optimal conditions. Oak scrub, the scrub jays preferred habitat, was not noted on the subject site, anc~ no scrub iays were observed on the site. However, the site contains open pine flatwoods and palmetto pra/rie that could potentially be utilized by scrub jays for foraging. While the subject site is not expected to provide primary nesting habitat for scrub jays, if scrub jays occupy the adjacent property, there is some likelihood that portions of the subject site may be included in the scrub jay's territory. A scrub jay survey will be conducted during the breeding season (March through October). If scrub jays are found ro inlmbit the site, the applicant will coordinate with the USlrWS, as necessary. Florida Sandhill Crane Approximately three sandhill cranes (Grus canadensis pratensz~-) were observed foragnng on the subject site and a possible nest was observed in the freshwater marsh wetland in the central portion of the property. The proposed development plan tbr Phase r, II, and llI avoids impacts to this wetland, though some of the potential upland foraging habitat adjacent to the wetland will be impacted. Thus, the applicant will coordinate with FWC to establish buffers for protect/on of the nest and/or mitigate for impacts to the nesting sandhll cranes. The site will be evaluated based on the FWC's guidelines described m Ecology and Habitat Protection Needs of Florida Sandhill Cranes on Areas ?roposed for Land Conservation Activities (Nongame Wildlife Program Technical Report No. I4). Southeastern American Kestrel Southeastern American kestrels, a state listed threatened species, generally nest in cavities in snag trees in open pine habitats, woodland edges, prairies, and pastures. The Southeastern American kestrel is a subspecies of the migratory (and non-listed) American kestrel (Falco sparverius). The species are difficult to distingmsh in the field, so identification is typically made during spring and summer months (April-August) when migratory kestrels are not present. The central-southern port/on of the site, mclud/ng the palmetto prairies, is generally open and contains many mag trees with cavit/es, and, as such, is considered appropriate nesting habitat for Southeastern American kestrels, as well as the non-res/dent species. While no kestrels were observed during the site visit, a KHA engineer reported observing kestrels during a separate site visit. Since the engineers' site visit occurred during migratory season, it is not possible to make the deterrmnarion as to whether or not Southeastern American kestrels inhabit the sire. A survey for SE American Kestrels will be conducted for the site and the applicant will coordinate w/th FWC. Red-Cockaded Woodpecker No evidence of red.-cockaded woodpeckers was observed on-site, and reformation from the FNAI database did not indicate that red-cockaded woodpeckers were known to occur on site. As such, this species is not expected to occur on-site, and no further action should be requ/red at this t/me. Wood Stork Wood storks are a state and federally listed endangered spec/es. There is a large rookery located at the Pelican Island National Wildlife Refuge, approximately 2-miles east of the subject site. It is anticipated that the wet pinkie wetlands on-site could be used for foraging by wood storks, but nesting is not anticipated and no rookeries were observed dUnng field reconnaissance. The larger wetland areas have been incorporated into the design for Phase I, II, and Ill, thus preserving the potential foraging habitat. Coordination with USFWS vail occur as part of the permitting process with USACE. Listed Wading Bird Species It is likely that several species of state listed wading birds (i.e. snowy egret, little blue heron, white ibis, roseate spoonbill, limpkin) forage in the wetlands on-site; however, no bird rookeries were observed on site, and nesting on the site is not anticipated. A wading bird survey will be conducted. The higher quality and larger wetlands have been incorporated into the development to the extent practical. Thus, foraging habitat for wading birds will be preserved on-site. G:\¢7521000~wp/reporm\~EIS enviro section.doc Section 54-4-20.2. PUD zoning and conceptual development plan approval (6) c. a). Env/ronmentally fi.agile lands Conservation - According to the City of Sebastian Zoning Map - North, the project site is zoned as RS-I0 single family residential. The closest land zoned conservation to the project site is located more than three miles northeast and northwest and approximately four m/les southwest of the project site. The proposed project will have no negative impacts on lands zoned as conservation with/n the City of Sebastian. Wetlands - Site reconnaissance was conducted December 12, 2002 to visually observe the existing site conditions and identify natural resources inciud/ng vegetative communities, wetlands, wildlife and listed species. Vegetative commUmries including wetlands were identified through pedestrian transects, aerial interpretation and review of readily available natural resource documentation (soils maps, National Wetland Inventory Maps, Quadrangle Maps, Florida Natural Areas inventory data and Florida Fish and Wildlife Conservation Commission date). Vegetative land covers were mapped and classified according to the Florida Land Use, Coverx, and Forms Classification System (FLUCFCS) (Florida Department of Transportation, 1999). A copy of the FLUCFCS map is attached. Approximately 19 wetland areas were identified on the site as shown on the FLUCFCS map. Field flaggnng of wetland boundaries has not been conducted; thus, the wetland acreage shown is approximate based on aerial interpretahon and ground truthing. The applicant will coordinate with St. Johns R/ver Water Management District (SJRWMD) and the US Army Corps of Engineers (USACE) to field verify, the wetland lira/ts. The majority of the wetlands, approximately 27.53 acres, were classified as FLUCFCS 643 - Wet Prairie. The remaining wetlands on site, approximately 10.58 acres, were classified as FLUCFCS 64~ - Freshwater Marsh. Vegetation in most of the wet prairie areas was similar, and was primarily comprised of some or ail of the tbllowing species: red root (Lachnanthes caroliniana), maidencane (Panicum hemitomon), dog fennel (Eupatorium capillifoiium ), St. Johns wort (Ifypericum ap.), yellow-eyed grass (Xyris ap.), beakrush (Rhynchospora xp.), spikerush (Eleocharis bald~vinii), marsh fleabane (i°luchea rosen), broomsedge (Andropogon sp.), pr/mrose willow (Lud~vigia 7~eruviana), red ludwig-ia (Ludwigia repens), swamp fern (Blechnum aerrulatum), chain fern (gZoodwardia virginica), pipewort (Eriocauion decangulare), melaleuca (Melaleuca quinquenervia), pickerelweed (Pontederfa cordata), and arrowhead ($ag~'ttaria lancifolia). At the time of the site reconnaissance, water levels in the wet prairie wedands ranged from no standing water (with saturated soils), to approximately 8-inches. Many of the wet prairie wetlands appeared degraded due to impacts from off-road vehicles and/or a prevalence of exotic and nuisance species, including: primrose willow, dog fennel, and melaleuca. Overall, the quality of the wet prairie wetlands could be considered fair. The two freshwater marsh areas were characterized by having deeper, open water, and more floating or emergent vegetation. Water levels were approximately 6 inches to over 24 roches, and vegetation was primarily comprised of pickerelweed, arrowhead, cattail (Typha ap.), water lily (Nymphaea odorata), primrose w/llow, red ludwig/a, and ma/dencane, with dahoon holly (Ilex cassine), swamp fern, St. John's wort, and beakrush occUn'mg along the per/meters. Overall, the quality of the freshwater marshes could be considered fair to good; there are few impacts due to off-road vehicles, though some areas are impacted by exotic andnuisance species, including primrose willow and cattail. One of the wetlands is adjacent to residential development and a roadway, which may reduce overall quality. Phase I, II, and lll of the project will permanently impact approximately 6.38 acres of isolated, depressinnal freshwater marsh and wet prairie wetlands as a result of the proposed development activ/ties. Development impacts have not been determined for Phase IV. The site plan has been designed to preserve ro the extent practical the larger and higher quality wetlands. The remaining wetlands within Phase I, [[, and approximately 31.73 acres, will be preserved and incorporated within the site plan. Wetland impacts will be rmrigated either on-site, off-site or combination of both. The amount and type of mitigation will be deterrmned during site permitting and in coordination with SJt[WMD and USACE. Native Habitats -The project site is currently comprised of undeveloped land, incluchng FLUCFCS - 411 Pine Flat, vocals and FLUCFCS - 321 Palmetto Prairie uplands. Pine flatwoods occur in the northern and southern portions of the site. The pine flarwoods areas are character/zed by a canopy of slash pine (Pinna elliottii), and a groundcover/understory of saw palmetto (Serenoa repens) and gallberry (Ilex glabra). Other species observed in the pine flatwoods areas included md root (Lachnanthes caroliniana), bracken fern (Pteridium aquilinum), winged sumac (Rhus copallina), and broomsedge (Andropogon sp.). The pine flat~voods in the southern portion of the site appeared recently burned. These areas are characterized by an open canopy of slash pine, with many snag trees, and a palmetto/gallberry understory approximately 2 to 3-feet tall. The pine flatwood in the northern portion of the site did not appear to have burned in the recent past. The area was characterized by a more closed canopy of slash pine, less snag trees, and a mid-story/groundcover of saw palmetto and gallberry approx/mately 5 to 6- feet tall Other species observed in the pine flatwoods area of the northern portion of the site included: cabbage palm (Sabal palmetto), dahoon holly and red bay (Persea borbonia). Many areas of the central/southern portion of the site lacked the slash pine canopy, so these areas were classified as Palmetto Prairie. Vegetation in the palmetto prairie area is similar to that of the pine flatwoods in the southern portion of the s/re, though there is little to no slash pine canopy. The palmetto pta/tie land cover aisc appeared recently burned, and, like the pine flatwoods area in the southern portion of the s/to was characterized as having a mid-story/~oundcover of palmetto and gallberry approximately 2 to 3-feet tall, and scattered slash pine snags. Phase I, II, and 1II of the development will result in permanent impacts to both the Pine Flatwoods and Palmetto Prair/e habitats. Upland preservation areas will be established adjacent to preserved wetlands m per/meter buffers. Development impacts for Phase IV have not been deterrmned. The upland and wetland communities are common and are not unique within the City of Sebastian and Indian R/vet County. Where possible, native habitats will be preserved and incorporated within the site plans. (c), Flood plains - The Federal Emergency Management Agency (FEMA) Flood Insurance Rate Map (FIRM) Number i2061C0078E, dated May 4, 1989, and Map Number 1206lC0079F, dated July 2, 1992, indicates that most of the project site. is located within the 100-year floodplain. The map indicates that the majority of the project site is located in Zone A, defined as areas of the 100~year flood, no base flood elevations determmed. Some areas of the perimeter of the site and much of the northern portion of the site, with the exception of the center, are located in Zone X, defmed as areas located outside of the 500-year floodplain. Compensation for floodplain impacts will be required as part of the stormwater management system design. As such, the proposed project will not have a negative impact on flood plains. Other Si~3aificant Natural Features - The project site does not contain any other significant natural features, so there will be no negative impacts as a result of the proposed development activities. Natural vegetation Tree surveys have not been completed for the project site. As previously mentioned, the project site is comprised of pine flatwoods, palmetto prairies and depressional, herbaceous wetlands. The proposed development will result in the removal of the existing vegetation where it is not preserved and incorporated within the development plans. T2xe wetlands are comprised of pnmaniy herbaceous vegetation with some scattered dahoon holly trees on the perimeter. The palmetto prairies generally lack a canopy, appear to have been recently burned and are dominated by shrubs less than 3 feet in height. Remnant slash pine may be removed as a result of the proposed development, but overall, few trees will be removed within the palmetto prairie community. Pine flatwoods are located within the northern and southern portions of tl~e site. The flatwoods in the northern portion of the site contain a more closed canopy of slash pine with a denser understory of saw palmetto and other shrub species. The flatwoods in the southern portion of the site contain a more open canopy of slash pine and appear to have been recently burned. Tree surveys have not been completed for the site; thus, tree removal estimates have not been completed. Estimates of tree removal q. uantities will be deterrmned during prelirmnaw and final design and pr/or site plan approval. Lmpact of proposed grading plan and drainage system improvements A review of the U.S. Geolog/cal Sm-vey (USGS) topographic map for the project site indicates that the topography of the site is generally level with elevations approximately 26-feet N.G.V.D. Site grading details have not been prepared, but site grading will be designed to minirmze impacts to the wetland and upland preserves. Thus, these areas w/il not be impacted by grading activities. Water quality and quantity treatment for the proposed development w/Il be designed to meet the criteria established by the St. John's River Water Management District (SJRWMD) and the City of Sebastian Land Development Code. Specifically, the stormwater management system will be designed to meet the criteria for ~vet detention systems. The wetland preserves will be utilized to provide attenuation and secondary water quality treatment and to ensure that negative impacts to the wetlands from lake excavation will not occur. Other significant natural features of the site Listed species - Based on an assessment of habitat availability, site observation, and the review of available information from Florida Natural Area Inventory (FNA.D and the Florida Fish and Wildlife Conservation Comnnssion (FWC) several state and/or federally listed species occur or potentially occur on the project site. Formal listed species surveys have not been completed for the project site. Listed species surveys will be conducted on the site and the applicant will coordinate w/th the US Fish and Wildlife Service (USFWS) and the FWC as appropriate. Listed species identified or potentially occurring on-sire include the following: Gopher Tortoises Gopher tortoise, a state listed species of special concern (they are not federally Iisted in this area of their range), prefer habitats with sandy soils, an open canopy, and a ground cover that consists of herbaceous vegetation with open space for foraging. The presence of wetlands, as well as very dense vegetation, generally precludes the occurrence of gopher tortoises. Uplands on the site are mostly vegetated with dense saw palmetto, and open areas on the site are generally comprised of wetiands. T'nere are some limited open upland areas on-sire, and gopher tortoise scat was obserYed in one of these areas in the southern portion of the site. The only gopher tortoise burrow observed on the site was in a berm along the northern per/meter of the property: It is expected that if gopher tortoises were to be found on the rest of the site, they would generally be found along the upland perimeters. Eastern Indigo Snake The eastern indigo snake is a state and federally listed threatened species. 2qqough no Eastern indigo snakes were observed on-site, habitat for these snakes does exist on the subject property. As required by the USFWS, the standard protection measures for the Eastern indigo snake will be followed during construction. Bald Eagle A bald eagle nest was identiiied near the southern-central port/on of the site. According to data obtained from the FWC's eagle nest locator database, the nest is located at 27o46'90" north latitude, and 80°28'30" west longitude. FWC data indicates that the nest was active dUnng the 2000 and 2001 breeding season (the nest was not recorded prior to 2000). A bald eagle survey was conducted in March 2003. As shown on the aW. ached development plan Phase I, 1I, and III of the development has been designed to avoid the primary (750 feet) and secondary protection zones (from the outer boundary of the primary zone to an additional 750 feet) as de£med in the 7-fabitat Management Guidelines for the Bald Eagle in the Southeast Region (USFWS, 1997). Future development may occur in these areas, only if it can be deterrmned that the nesting area has been abandoned and only atler approval from the USFWS. The applicant will most likely be required to prepare an Eagle Management Plan and coordinate w/th USFWS and FWC. This documentation and coordinanon will be completed as part of the permitting process with USACE and SJRWMD. Snail Kite Snail kites are a state and federally listed endangered species. Habitat includes large, open freshwater marshes and shallow lakes. A low density of emergent vegetation is preferred, as the species is dependent on apple snarls caught at the water surface for forage. No evidence of snail k/res was observed on the subject site. Since most of the wetlands on-site are small, depressional wet prairie wetlands, with only a few areas of medium-sized freshwater marshes, snail kites are not expected to occur on the subject site. Nearby habitat includes the St. Johns River Headwaters/State Buffer Preserve to the west. Though snarl kites are not expected to occur on the subject site, foraging on the site is possible if apple snails are present (apple snails were not observed at the time of field reconnaissance). The USFWS is a commenting agency on ACOE Section 404 Dredge and Fill penmt applications. Questions regarding impacts to snail kztes, if any, will be addressed dunng permitting. Fiorida Scrub ,,ray The "Adams Property", a parcel owned by the state, is located immediately south of the subject property and several colonies of Florida scrub jays, a state and federally listed species, are noted in the FNAI data on the Adams Property site. Scrub jays are generally restricted in their habitat requirements to oak scrub. However, scrub jays have been known to occupy scrubby flatwoods and sirmlar habitats when other suitable habitat is limited or not avmlable. Optimal habitat for the scrub jay is deschbed as havmg oaks that are 1-4 meters tall, interspersed with numerous open sand areas used for foragUng. The canopy cover should be 15% or less. It is essential that scrub habitats be managed by fire or mechamcal means m order to maintain these optimal conditions. Oak scrub, the scrub jays preferred habitat, was not noted on the subject site, and no scrub iays were observed on the site. However, the site contains open pme flatwoods and palmetto prair/e that could potentially be ur/I/zed by scrub jays for foraging. W2nle the subject site is not expected to provide primary nesting habitat for scrub jays, if scrub jays occupy the adjacent property,, there is some likelihood that portions of the subject site may be included in the scrub jay's territory. A scrub jay survey will be conducted during the breeding season (March through October). If scrub jays are found to m_habit the site, the applicant will coordinate with the USFWS, as necessary. Florida Sandhill Crane Approximately three sandhill cranes (Grus canadensis pratensis) were observed foragmg on the subject site and a possible nest was observed in the freshwater marsh wetland in the central portion of the property. The proposed development plan ~br Phase I, 1I, and [II avoids impacts to this wetland, though some of the potential upland foragang habitat adjacent to the wetland will be impacted. Thus, the applicant w/ll coordmate with FWC to establish buffers for protection of the nest and/or mitigate £or impacts to the nesting sandhili cranes. The site will be evaluated based on the FWC's guidelines described in Ecology and Habitat Protection Needs of Florida SandhiiZ Cranes on Areas Proposed for Land Conservation Activities (Nongame Wildlife Program Technical Report No. 14). Southeastern American Kestrel Southeastern American kestrels, a state listed threatened species, generally nest m cavities in snag trees in open pine habitats, woodland edges, prairies, and pastures. The Southeastern Amer/can kestrel is a subspecies of the migratory (and non-listed) American kestrel (Falco sparverius). The species are difficult to distm~ash in the field, so identification is t3~ically made dUrmg spring and summer months (April-August) when migratory kestrels are not present. The central-southern port/on of the site, thcludmg the palmerto pra/r/es, is generally open and contams many snag trees with cavities, and, as such, is considered appropriate nestmg habitat for Southeastern American kestrels, as wetl as the non-res/dent species. %Vh/le no kestrels were observed durmg the site vis/t, a K.HA engineer reported observmg kestrels dUrmg a separate site visit. Since the engineers' site visit occurred during migratory season, it is not possible to make the determination as to whether or not Southeastern American kestrels inhabit the site. A survey for SE American Kestrels will be conducted for the site and the applicant will coordinate with FWC. Red-Cockaded Woodpecker No emdence of red-cockaded woodpeckers was observed on-site, and information from the FNAI database did not indicate that red-cockaded woodpeckers were known to occur on site. As such, this species is not expected to occur on-site, and. no b. wther action should be reqmred at th/s time. Wood Stork Wood storks are a state and federally listed endangered species. There is a large rookery located at the Pelican Island National Wildlife Refuge, approximately 2-miles east of the subject sire. It is anticipated that the wet prairie wetlands on-site could be used for foraging by wood storks, but nesting is not ant/cipated and no rookeries were observed during field reconnaissance. The larger wetland areas have been incorporated into the design for Phase I, I2, and III, thus preserVmg the potential foraging habitat. Coordination with USFWS will occur as part of the permitting process with USACE. Listed Wading, Bird Species It is likely that several species of state listed wading birds (i.e. snowy egret, little blue heron, white ibis, roseate spoonbill, limpkm) forage m the wetlands on-site; however, no bird rookeries were observed on site, and nesting on the site is not anticipated. A wading bird survey will be conducted. The higher quality and larger wetlands have been incorporated into the development to the extent practical. Ttxus, foraging habitat for wading birds ~vill be preserved on-site. G247521000\wp~reporXs~EIS enviro section.doc PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF FEBRUARY 12, 2004 "1 make a motion we approve the conditional use permit for model home renewal for Green Brothers Construction, 1631 Barber Street." ROLL CALL: Mr. AIIocco yes Mr. Mahoney yes Chmn Smith yes Mr. Keough (a) yes Mr. Seeley yes Mr. Faille yes Mr. Blessing yes The vote was 7-0. Motion carried. PUBLIC HEARING - RECOMMENDATION TO CITY COUNCIL - REZONING & CONCEPTUAL PLAN - SEBASTIAN PRESERVE - NORTH OF ENGLAR DRIVE, EAST OF COLLIER CREEK ESTATES - RS-10 TO PUD-R Chmn Smith opened the public hearing at 7:06 p.m. Mr. Tom Yonge of Kimley-Horn & Associates, 601 21st Street, Vero Beach, Florida presented the application. The site consists of 162 acres to be developed at a density of 2.09 units/acre totaling 341 single- family units. Mr. Yonge gave a history of the project from its inception. The exterior and perimeter lots will be 80' X 125' and the interior lots will be 55' X 120', Approximately 38 acres of wetlands have been delineated and they will be preserving 30 acres and mitigating 8 acres. Parcel 4 has the eagle's nest located on it and nothing will be done in that area until it is confirmed that the eagle has permanently left the area. The developer will be funding the extension of Fleming Street, which is now and will remain a Level B collector road. Mr. Hass added that after meetings with neighboring property owners the applicant has modified the subdivision. Under a Planned Unit Development there will be 50% of the site dedicated toward open space. As a private development the homeowners association will maintain the roads and drainage. The Fleming Street extension has been an item on the Metropolitan Planning Organization (MPO) agenda for a number of years. Mr. Mahoney asked about entrance to the site and Mr. Hass said there were to be two from Fleming Street and one from Englar Drive. Mr. Keough inquired what would be used to delineate this as a private subdivision, such as a wall or row of shrubbery. Mr. Yonge said that would be decided at the preliminary stage. Mr. Allocco was also concerned about the increase of traffic on Fleming Street. Mr. Seeley had concerns about the 7 ½ foot setbacks and increase in traffic. Mr. Hughes wanted to know if the deed restriction included age restriction or would families with school age children reside there and Mr. Yonge said there was no written age restriction. The following people spoke: Kelly Mather, 733 N. Fischer Circle, Sebastian, requested the site remain RS-10 and the PUD not be approved. Dale Simchick, 766 S. Easy St., Sebastian, concerned about the wildlife. Maureen Cummings, 134 Englar Drive, Sebastian, wants to see larger sized lots and doesn't see the schools keeping up with the building. Richard Reittinger, 9 Becker Ave., Sebastian, objects to the plan as proposed. 2 PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF FEBRUARY 12, 2004 Tom McDermott, 700 S. Easy St., Sebastian, objects to small lots. Charlotte Johnston, 114 Alameda Ave., Sebastian, concerned about the environment and wildlife, especially the eagle and panther. Beverly Kuseliauskas, 771 S. Easy St., Sebastian, concerned about small lots and the frequent use of "to be identified later" comments from the applicant. Susan Bowser, 715 S. Easy St., Sebastian, had concerns about the compatibility with surrounding homes. Terese Harber, 949 Potomac Ave., Sebastian, as an Audobon volunteer she has viewed the eagle and is concerned it will be chased away from its nesting area. Mr. Yonge said that if there were a panther on the site, or other protected wildlife, they would work with all state agencies to comply with their regulations. Chmn. Smith closed the public hearing at 9:01 p.m. Commissioners Mahoney, Blessing and Atlocco expressed concerns regarding the roads, sidewalk widths and rights-of-way as negative features of the application. Commissioners Seeiey and Keough noted for the record that the Fleming Street extension, safety and setbacks were issues that needed to be re-addressed. Mr. Hass addressed the technical issue of the state's review of this property. The state does not review zoning but the comprehensive plan element, which is the future land use and the density provision for the property. This review does not require anything but the local review and city council ultimately has the authorization because we are within limits established by the comp plan at Iow density. The PUD zoning is a new zoning to this property but the PUD zoning is consistent with the land use category and that is something we have to evaluate when reviewing a project. "1 just wanted to make that clarification that the zoning is not actually reviewed by the state only the density and that was the five units per acre Iow-density provision for this property." Chmn. Smith called for a motion on the rezoning and conceptual plan Sebastian Preserve, north of Englar Drive, east of Collier Creek Estates, RS-10 to PUD-R. MOTION by Faille/Smith "1 make a motion [to recommend to City Council] that it be accepted as recommended by staff." ROLL CALL: Mr. Faille yes Chmn Smith yes Mr. Mahoney no Mr. Seeley no Mr. Blessing no Mr. Keough (a) no Mr. AIIocco no The vote was 2-5. Motion failed. CHAIRMAN MATTERS: NONE MEMBER MATTERS: Mr. Faille wanted to note for the record that he thought the Sebastian Preserve application was a good plan because there are many people who want their own homes PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF FEBRUARY 12, 2004 but not large yards to maintain. Mr. Seeley asked if the issue of attendance is being addressed. Mr. Hass said Mr. Svatik has verbally notified us that he is going to resign from the commission although we have not received anything in writing to date. DIRECTOR MATrERS: An update on the Barber Street Sports Complex building reviewed by the commission last week, the contractor and the city have agreed to finish the building with a stucco exterior. It will be presented to the City Council on the 25th of this month. There is no Planning & Zoning meeting next week, February 19~h. There is the potential of three or four annexation applications coming in. ATTORNEY MATTERS: NONE Chmn Smith adjourned the meeting at 9:26 p.m. (2/'17/04 SBL) 4 Permit Application No. City of Sebastian Development Order Application Applicant (If not owner, written authorization (notarized) from owner is required) Name: Kimley-Horn and Assccites, Inc. Address: 601 21st Street, Suite 400, Veto Beach, FL 32960 Phone Number: (772) 562-7981 FAX Number: (772) 562- 9689 E-Mail: tom. ~ronge~ kimley-Horn, com Owner (If different from applicant) Name: Rich Vandermeer - Beach Walk, LC Address: 228 A~cadia Terrace, Celebration, FL 34747 Phone Number:(321) 948-0356 FAX Number: (32i) 939- 0356 E-Mail: us ]_andcompany~aol. com Iitle of permit or action requested: Conceptual Development Plan PLEASE COMPLETE ONLY THOSE SECTIONS WHICH ARE NECESSARY FOR THE PERMIT OR ACTION THAT YOU ARE REQUESTING. COPIES OF ALL MAPS, SURVEYS, DRAWINGS, ETC. SHALL BE A~FACHED AND 8-~/2" 8Y 11" COPIES OF ANY AT~TACHMENTS SHALL 8E INCLUDED. ATTACH THE APPROPRIATE SUPPLEMETAL INFORMATION FORM. ia. Sebastian ~q-e,{-D~tt, s ~"~--~' Project Name (if applicable): L B, Site Information Address: located north of gnglar Dr. and West of US Highway 1 Lot: Block: Unit: Subdivision: Indian River County Parcet 3].-39-18-00000-3000-0000].. 0 Zoning Classification: Future Land Use: RS - l 0 Low- Dens i Existing Use: Proposed Use: vacant land ~esidenbial Project C. Detailed description of proposed activity and purpose of the requested permit or action (attach extra sheets if necessary): ~';Iti~Ic F~m~l~ ~esidentia! project to consist of single family dwelling units. ,A~ rezoning is necessary o ' l · ' · DATE RECEIVED: ~ / ~ //')~-~ FEE PAID: Sd~tED.CZ~ RECEIVED ermit Application No. D. Project Personnel: Agent: Name: Kimley-Horn and Assciates, Inc. Address 801 21st Street, Suite 400, Vero Beach, FL 32960 Phone Number: (772) 562-7-981 FAX Number: (772) 562- 9689 E-Mail: Tom. yonge~kiml ey-horn, com Attorney: Name: Address Phone Number: ( ) FAX Number: ( E-Mail: Engineer: Name: Kimley-Horn and Associates, Inc. Address 601 21st Street, Suite 400, Vero Beach, FL 32960 Phone Number: ( 772 )562-79'81 FAX Number: ( 7.72) 5624 9689 E-Maih tom. yonge~kimley-horn, eom Surveyor: Name: Kimley-Horn and Associates, Inc. Address 601 21st Street, Suite 400, Vero Beach, FL 32960 Phone Number: (772) ~62-7981 FAX Number: (772) 562 ' 9689 E-Mail: chris, demeter~kimley-horn, com , BEING FIRST DULY SWORN, DEPOSE AND SAY THAT: I AM THE OWNER AM THE LEGAL REPRESENTATIVE OF THE OWNER OF THE PROPERTY DESCRIBED WHICH iS THE SUBJECT MA'~TER OF THIS APPLICATION. AND THAT ALL THE INFORMATION, MAPS, DATA AND/OR SKETCHES PROVIDED IN THIS APPUCATION ARE ACC~R E TO THE BEST OF MY KNOWLEDGE AND 8ELIEF. D~ WHO ~S PERSONALLY KNOWN TC ME ~_ ~{ ~d V'~3L 73 ~ & [ OZ~ -- O AS IDENTIFICATION, THIS /~ DAYOF ~ - , 20~. NOTARY'S SIGNATURE I (~ ~ PRINTED NAME OF NOTARY /~ ¢ ~ 0 ~ ~ ~ ~ ~ ~ COMMISSION NO./~P~TION S~L: Au~ ~a ermit Application No. The following is required for all comprehensive plan amendments, zoning amendments (including rezoning), site plans, conditional use permits, special use permits, variances, exceptions, and appeals. I/WE, THE OWNER(S) / THE LEGAL REPRESENTATIVE OF THE OWNER(S) OF THE PRO. PERTY DESCRIBED ~/HICH fS THE SUBJECT OF THIS APPLICATION, HEREBY AUTHORIZE EACH AND EVERY MEMBER OF THE I~,'~ ~'/l~t~l'~l~. /~l~f' 03~ BOARD/COMMISSION OF THE CiTY OF SEBAS~AN TO PHYSICALLY ENTER UPON THE PROPERTY AND VIEW THE PRC~BRT~IN CONNECTION WITH MY/OUR PENDING APPLICATION. I/WE HEREBY WAIVE ANY OBJECTION OR DEFBNSE ]/WE MAY HAVE, DUE TO THE QUASI-JUDICIAL NATURE OF THE PROCEEDINGS, RESULTING FROM ANY SOARD/COMMISSION MEMBER ENTERING OR VIEWING THE PROPERTY, INCLUDING ANY C~IM OR ASSERTION THAT MY/OUR PROCEDURAL OR SUBSTANTIVE DUE PROCESS RIGHTS UNDER THE FLORIDA CONSTITUTION OR THE UNITED STATES CONSTITUTION WERE VIOLATED BY SUCH ENTERING OR VIEWING. THIS WAIVER AND CONSENT IS BEING SIGNED BY ME/US VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPLIED. OR PROMISES MADE,BY ANY EMPLOYEE,AG ENT, CONTRACTOR OR OFFICIAL OF THE CiTY OF SEBASTIAN. SI~NAI:URE- DATE Sworn ,o and subscribed b~fore me by (/~L/~-~ ~ ~~ who is personal[y known tq. meorpro~c~ed~ ~ ~- '~ ~'. ~- D as identification, this (~ day of /~ ,20~ Commission No./Expiration Seah City of Sebastian Supplemental Information Rezoning Request 1. Proposed zoning: PUD-R Explain how the proposed rezoning is consistent with the other elements of the comprehensive plan. The proposed development is currently surrounded by RS-10, sinFlle- family residential zoninq. Placinq a PUD-R zoninq, Iow density land use, on a piece of property surrounded by sin~lle family residential zoninq, will be consistent with the current City Zoninq Map. Currently, a portion of land southeast of the subiect property is desiqnated medium density and is surrounded by Iow-density desiqnations. This proposed development would follow the same concept, previously approved by the City. Explain how the proposed rezoning is in conformance with applicable substantive requirements of the City of Sebastian Code of Ordinances. The proposed development is in conformance with applicable substantive requirements of the City of Sebastian Code of Ordinance. What land use and development changes have occurred since the effective date of the comprehensive plan, which are relevant to the proposed amendment? N/A Explain how the proposed rezoning /s compatible with the existing or future land uses of the City. Property to remain tow density residential. Are there adequate public facilities to serve the proposed/and use ? Utility availability letters have been enclosed. Water is available at the northwest end of the subject property and sanitary sewer is available at the east end, by Indian River County Utilities. Improvements to the sanitary sewer system will need to be made to handle the capacity of the proposed development. Coordination efforts with Indian River County Utilities will be made to serve the new development. Telephone, electric, and cable will be provided by Bellsouth, Florida Power and Liqht, and Comcast respectively. Efforts to extend Fleminq Street throuqh the property towards US Hiqhway 1 will be coordinated with the City and Indian River County. Indian River County concurrency impacts will be met with the development of the proiect and a traffic study has been included with this submittal to show the estimated impact on existinq roads. Explain how the proposed rezoning will not result in a significant adverse impact on the natural environment. An environmental impact statement has been enclosed. Efforts to minimize impacts on environmentally sensitive areas will be maintained durinq the development of the proiect. The current conceptual site plan has been desiqned to allow the maiority of the homes on uplands, thereby preservinq environmentally sensitive lands. Around twenty-five percent of the property will consist of preserve and lake area desiqnations with the current development plan. Explain how the proposed rezoning will not adversely affect the property values of the area, the general health, safety and welfare or the financial resources of the city. The proposed rezoninq will not adversely affect the property values of the area, the qeneral health, safety, and welfare or the financial resources of the city. The subiect site is surrounded by sinqle-family residential units and the site will consist of sinqle-family uses. The development will consist of aesthetically pleasinq homes that will help increase the surroundinq value of the property and attract more people to move to the City of Sebastian, Attractino residents to the city will help the overall welfare. Describe how the proposed rezoning will result in an orderly development pattern. The site will consist of sinqle-family uses. The rezoninq will allow five (5) units per acre for the subiect property, consistinq of 162 Acres. The proposed conceptual site plan consists of a total 341 units. The proposed net density of the development is 2.09 units oer acre. With the current RS-10 zoninq, approximately 706 units would be allowed, with a 4.36 net density. The proposed density is still less than the RS- 10 allowable density. The development would be compatible with the current RS-10 sinqle-family use. City of Sebastian Supplemental Information Planned Unit Development, Conceptual Development Plan 'f. Describe how the proposed conceptual development plan is consistent with the elements of the Comprehensive Plan. The proposed conceptual development plan is consistent with the elements of the Comprehensive Plan. The development will consist of a residential environment with sinqle-family livinq units. The property is currently surrounded by sinqle-family developments. The proposed development and the inteqrity of the proiect will be consistent with the elements of the Comprehensive Plan. Describe how the proposed conceptual development plan will be in conformance with applicable requirements of the City of Sebastian Land Development Code. The oroeosed development will be in conformance with applicable requirements of the City of Sebastian Land Development Code. The development will meet all required setbacks, zoninq requlations, and planned unit development requlations. Would the conceptual development plan request in any incompatible/and uses, considering the type and location of the uses involved? N/A Describe how the proposed public facilities are adequate to serve the proposed conceptual development plan. Utility availability letters have been enclosed. Water is available at the northwest end of the subiect property and sanitary sewer is available at the east end, by Indian River County Utilities. Improvements to the sanitary sewer system will need to be made to handle the capacity of the proposed development. Coordination efforts with Indian River County Utilities will be made to serve the new development. Telephone. electric, and cable will be provided by Bellsouth, Florida Power and Lic~ht, and Comcast respectively. Efforts to extend Fleminq Street throuqh the property towards US Hiqhway 1 will be coordinated with the City and Indian River County. Indian River County concurrency impacts will be met with the development of the proiect and a traffic study has been included with this submittal to show the estimated impact on existinq roads. Describe how the proposed conceptual development plan would not result in a significant adverse on the natural environment. An environmental impact statement has been enclosed. Efforts to minimize impacts on environmentally sensitive areas will be maintained durinq the development of the proiect. The current conceptual site plan has been desiqned to allow the maioritv of the homes on uplands, thereby preservinq environmentally sensitive lands. Around twenty-five percent of the property will consist of preserve and lake area desiqnations with the current development plan. Describe how the proposed conceptual development plan would not adversely affect the property values of the area, the general health, safety and welfare of the surrounding public, and not negatively impact the financial resources of the city. The proposed conceptual development plan will not adversely affect the property values of the area, the qeneral health, safety and welfare or the financial resources of the city. The subiect site is surrounded by sinqle- family residential units and the site itself will consist of sinqle-family uses. The development will consist of aesthetically pleasinq homes that will help increase the surroundinq value of the property and attract more people tq move to the City of Sebastian. Attractinq residents to the city will help the overatl welfare. Does the proposed conceptual development plan result in an orderly development pattern ? The proposed conceptual development plan has been desiqned to protect as much environmentally sensitive land as possible. With limitations of allowinq construction on the upland portion of the project and by dedicatinq land for the Fleminq Extension, the sinqte-family homes have been placed accordinqly. The sinqle-family uses are located in the northern portion. With these limitations, the conceptual development plan has been desiqned in an orderly pattern. Explain how the proposed conceptual development plan is not in conflict with the public interest. The proposed conceptual development plan will provide a larqer variety of livinq establishments then what is currentty available within the city. The development consists of sin.qle-family homes. The new development will benefit the public by creatinq diverse Iivinq accommodations and by creatinq a livinq environment, which will attract both new and current city residents. Florida Power & Light Company July 12, 2003 Attn: Juiie w Holmes Kimiey4Horn and Associates, inc. 601 21s~ St., Suite 400 Veto Beach, Fi. 32960 Re: Sebastian~ Residential Development Proposed Electric Utility Service Dear Ms Holmes: This is to confirm that, at the present time, FPL has sufficient capacity to provide electric service to [he above captioned property. This service will be furnished in accordance with applicable rates, rules and regulations. Please provide [he final site plan, site survey and electrical load data as soon as possible so the necessary engineering can begin. Early contact with FPL is essential so that resources may be scheduled to facilitate availability of service when required Sincere y, Pedro Rubiera Service Planner an FPL Group Company Telephone: (561) 770-5300 July 25, 2003 BOARD OF COUNTY COMMISSIONERS DEPARTMENT OF UTILITY SERVICES 1840 25th Street, Veto Beach, Florida Ms. Julie Holmes KJmley-Hom & Associates, Inc. 601 21st Street, Suite 400 Vero Beach, FL 32960 Re: Water and Sewer Availabili~ for the Sebastian l,%ighto (160 acres on NE corner of En~lar Drive and SiEasv Street) Dear Ms. Holmes: This le~er is in response to your inquiring on the axailabiti~ of water and sewer service for the above referenced location. There is water se~wice available adjacent to the site and a sewer force main offofSchumann Drive. As seen on the attached Existing Water sheet, a 16" water main exists at the intersection of Easy Street and S. Wimbrow Drive to which you will need 1o connect and route through your property. This line may be reduced to a size that fits your needs once you enter your properly. The internal size of this water main must be determined duougln 3'our fire flow requirements. This development will also be required to connect to the existing 6" water main located on Kildare Drive and the 8" water main located on Eng!ar Drive for looping purposes. As seen on the attached Existing Sewer sheet, gravity sewer and force mains exist within close proximity of 3'our site. The existing adjacent system_ however, is at capacity and cannot accept additional flow from a site of this size. This development will be required to install its own collection system, lift station and force main, from which the force main will be required to connect downstream o£ the existing lift station located at the end of Bailey Drive, just ,,vest of Schumann Drive. cc: Presently, there is adequate water and sewer capacity available to service the needs for P.~mre development. However, this does not guarantee that there wilI be capacity availability at the time you are ready to coranect. In order to reserve capacity you must pay the appropriate capacity charges. Should you have any questions, please contact th.is office at (772) 56%8000 x1822. W. Erik Olson, Director of Utility Services Michael Hotchkiss, P.E., Capital Projects Manager F:\Utililies\UTlL[TY - CUSTOMER SERVICE\Water Sewer and Reclaim Availabilily\Water & Sewer Availabilily -Seb Heights - Julie ~?/14/~3 89:59 F,'TP ENGINE_P-R~ING + 772 562 9689 N0.542 POO1/®E~l July 14, 2003 BELLSOUTH TELECOIFiMUNICA TIONS Sebastian t4e/gh-umC~5~-~d~' Planned Unit Development CRSI2 Dear Sir- BellSouth w/II provide telephone service to the above mentioned property as needed. Florida Public Service Commission rules w/ll apply regarding adequate utility easements and/or conduit on private vr~erW. At this time adequate easemems are being provide& as tong as we have perrmssion to bury our cable in ~e entrance road to this develcrFment The site work must be completed in a manner that is saris fa~ory to BellSouth,/nsofar as the /nteres~s of our company is concerned. Please contact Kirk Walker at (772) 4604455 for specific information regarding the coordination of construct/on schedules, final consts uction plans, etc., at your earliest convenience. In this way, we can ensure that telephone service is ava/lable m both a tmaely and efficient manner. Thank you for your cooperation. Kirk Wallcer Specialist-OSP 33(10 Okcechobcc Road, P~oom 237, Fort Pin-mc, FL 34947 07/14/03 ~ON 09:37 [TX/PO[ NO 7836] HOME OF PEM~Mq ISLAIND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Special Exception request for a proposed single family residence to be located within the h~dustrial Zoning District along High Street. mittS: City Manager Agenda No (~.)l._[~ i ~'~ ~7 Department Origin: Purchasing/Contracting: Finance Director: City Attorney: ~ City Clerk: Date Submitted: April 5, 2004 For Agenda of: April 14, 2004 Exhibits: R-04-13, P&Z Recommendation, Application. EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY Bill & Juanita Welch recently submitted a special exception application to construct a single-family residence within an industrially zoned district whereas doing so is not a permitted use within said d/strict. Therefore, as detailed in Section 54-2-3.1, a special exception is a use which is provided for in the zoning regulations for a particular zoning district or classification and if controlled would not affect the public safety, health or general welfare by allowing the use in an additional zoning district or classification on a case by case basis. The Planning and Zoning Commission and City Council may permit such uses in such zoning districts or classifications as special exceptions only if the applicant meets specific provisions and conditions deemed appropriate. When reviewing an application for a special exception the City Council shall use the following findings of fact in determining consistency with planning obi ectives: The approval of the application for a special use or special exception will not be detrimental to the public safety, health or ~velfare, or be injurious to other properties or improvements within the immediate vicinity in which the property is located based on criteria established in Article VIi; and The use requested is consistent with the purpose and intent of the respective district, and can be demonstrated to be similar in nature and compatible with the uses allowed in such district; and The requested use is consistent with the Comprehensive Plan and the Code of Ordinances. With the implementation of the CRA district, H/gh Street included, the City is promoting mixed-use zoning within this area of the commumty. However, certain code modifications are necessary before such development will be permitted. As the applicant desires to construct theft- home in the very near future, we advised them to pursue the special exception permit. Promoting residential, with a healthy mix of commercial, will assist in the redevelopment of this distr/ct. RECOMMENDED ACTION Conduct a public hearing. Staff recommends approval of this special exception permit application. "Move to pass Resolution No. R-04-13." RESOLUTION NO. R-04-13 A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING A SPECIAL EXCEPTION FOR RESIDENTIAL USE IN AN INDUSTRIAL ZONING DISTRICT AT 730 HIGH STREET; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTiVE DATE. WHEREAS, Bill and Juanita Welch have filed an application for approval ora special exception to allow a residential use on their property at 730 High Street; WHEREAS, the area containing said property is subject to the modified redevelopment plan, and mixed uses are anticipated to become an approved use in said area; and WHEREAS, the Planning and Zoning Commission held a public hearing on this request at its March 4, 2004 meeting and has recommended approval NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE~ CITY OF SEBASTIAN, as fallows Section 1. FINDINGS. The City Council of the City of Sebastian does hereby find: The approval of the application for a special exception will not be detrimental to the public saf'ety, health or welfare, or be injurious to other properties or improvements within the immediate vicinity in which the property is located based on criteria established in Land Development Code; and The use requested is consistent with the purpose and intent of the respective district, and has been demonstrated to be similar in nature and compatible with the uses allowed in such district; and The requested use is consistent with the Comprehensive Plan and the Code of Ordinances. Section 2. APPROVAL. The application for a special exception for residential use in an Industrial Zoning District at 730 High Street is approved Section 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 4. its adoption. EFFECTIVE DATE. This resolution shall take effect immediately upon The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Nathan B McCollum Vice-Mayor Joe Barczyk Councilmember Ray Coniglio Councilmelnber Lisanne Monier Councilmember Michael Heptinstall The Mayor thereupon declared this Resolution duly' passed and adopted this 14th day of April, 2004. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Mayor Nathan B. McCollum Sally A. Maio, CMC City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney 5o' R/w ~ 50.00' , '~ N22'40'OO"W 5' 32'-0" 50.00' 8 N22°40'OO"W I O' R/'W ............................pRO~£CT: [ ForL Steuben Engineering Services ] si,, and Uuon;to Welsh ;srthc ~- ,3'}mpbeil, F.E. ] 0312 [D-0312-1 · mm m m m Fort Steuben st,~it~, onb ~9~ (~,a) 2SS ~7~ I OESCaPT~ON: E)eve~ors i~o~tha S Ce-~e~ P F~ 0312 ]C-0512-2 '[ Fort Steuben Engineering Services ' I I I I I I I I I I I I I I I I I I I I Sunday, April 4, 2004 ' ' The Press Journal W9 PUBLIC NOTICE CITY (~F SEBASTIAN INDIANiRIVER COUNTY FLORIDA THE CITY CDUNCIL'OF ,TIAN;: INDIAN RIVER COUNTY, FLORIDA, HAS SCHEDULED, A QUASNJUDICIAL PUB~ LID HEARING rN THE CITY COUNCIL CHAM~ BERS 122'B MAIN STREET, SEBASTIAN', AT A REGULAR MEET- ING: ON WEDNESDAY; 7:00 P.M, TO CONSIDER APPROVING, R E SD!..U; TION R-04,13 REGARD; ING.A SPECIAL EXCEP- TION TO SECTION 5.6(b) OF THE LAND VELOPMENT CODE TO ALLOW A RESIDENTIAL USE (SINGLE-FAMILY UNI~):WlTH~N AN IN; DUSTRIAL ZONING DIS- TRICT. THE SUBJECT PROPERTY IS'LOT 2, BLOCK 8~ HARDEE'S*AD: DITION TO SEBASTIAN SUBDIVISION; EOCAT~ ED. ON: HIGH' STREET i AN RIVER,COUNtY PARCEL ID NO,: ~31~39- ' 06:00014-0080-00002.0; ALL INTERESTED PAR: TIES MAY APPEAR:AT THE. H E'ARIN G~ A"N D PRESENT: TESTIMONY WITH RESPECT TO THE PROPOSED RESDLU; TION; INTERESTED .THE PROPOSED RESO- LUTION IN THE;OFRCE OF THE;Cn'Y CLERK;*AT CITY- HALL:, MONDA'~ THROUGH: FRIDAY;: 8 ANYONE WHO MA~ WISH TO APPEAL ANy TO ENSURE THAT A THE PROCEEDINGS;IS MADE WHICH RECORD :INCLUDES THE TESTI~ MONY AND,EVIDENCE PEAL IS BASED; IN COMPLIANCE WiTH THE AMERICANS:WITH DISABILITIES ACT {ADA); ANYONE; WHO NEEDS SPECIAL AC'- COMMDDATtONS FOR THIB MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR. AT 1772}-589-B330 AT LEAST 48 HOURS RRI- 'OR TOTHE MEETING. Aoril 4; 2004 569266 PLANNING AND ZONING COMMISSION MINU~-"~F REGULAR MEETING OF MARCH 4, PUBLIC HEARING - RECOMMENDATION TO CITY COUNCIL - SPECIAL EXCEPTION - SECTION 54-2-3,1 - RESIDENTIAL USE IN INDUSTRIAL DISTRICT - BILL AND JUANITA WELSH - 730 HIGH ST Chmn Smith opened the public hearing at 8:00 p.m. Mr. Joe Graham, 805 tndian River Drive, Sebastian, Florida presented the application. The property is located in an Industrial Zone located be~-ween the twin pairs of 512 on High Street west of the tracks and next to Sebastian Renu All. The owners would like to construct a residential home. Mr. Hass said staff is in support of this application. The intention is to have an overlay in this area that will be consistent with the CRA distdct and promote redevelopment in a multi-level zoning atmosphere. Mr. Faille asked about the height of 38 feet and Mr. Hass said that was going to be worked on as part of the building permit. The only thing before the commission is the use. Chmn Smith closed the hearing at 8:11 p.m. MOTION by Faille/Smith' "f make a motion to recommend to city council approval of the special exception for Bill and Juanita Welsh for a residential use in the industrial district at 730 High Street." ROLL CALL: Mr. Faille yes Chmn Smith yes Mr. Mahoney yes Mr. Seetey yes Mr. AIIocco yes Mr. Keough (a) yes The vote was 6-0, Motion passed. CHAIRMAN MATTERS: Chmn Smith asked Mr. Hass why does Mr. Hughes of the school district use t~NO pupils per house as a criteria and Mr. Schulke used one. Mr. Hass said that the school board's figures are usually higher and we traditionally use population statistics when calculating those figures. MEMBER MATTERS: Mr. Faille asked why the site on High Street has been cleared already and Mr. Hass said that was another site not the one before the commission. Mr. Mahoney asked about the dumpster at Butcher's marina that has been there six or seven months. Mr. Stringer said it is the construction dumpster for the expansion of the restaurant. DIRECTOR MATTERS: NONE ATTORNEY MATTERS: NONE Chmn Smith adjourned the meeting at 8:18 p.m. (3/10/04 SBL) ARTICLE IH. SPECIAL USE, SPECIAL EXCEPTION AND TEMPORARY USE PERMITS Sec. 54-2-3.L Procedures and criteria for review of special uses and special excep- tions. Speciai use. A use which is not specifically provided for in the zoning regulations. The planning and zoning commission and city council may permit such uses in such zoning districts or classifications as special uses only if the apphcant meets specific provisions and conditions deemed appropriate. Special ezceptiorz. A use, which is provided for in the zoning regulations for a particular zoning district or classificat/on and if controlled wou2d not affect the pubhc safety, health or general welfare by allowmg the use in an additional zoning district or classification. The planning and zoning commission and city council may permit such uses in such zoning districts or classifications as special exceptions only if the applicant meets specific provisions and conditions deemed appropriate. (a) Uncertainty. Wherever uncertainty exists regarding whether a specific use is allowed as a permitted use, approved as a conditional use, or is prohibited in the zoning district re,malarious of article V, the plarmmg and zoning commission and city council shall apply the following procedures and criteria for reviewing such uses. (1) Cr/ter/a for review. Notwithstanding any provisions of this article, the city council may, in its sole discretion, grant a special use permit in any district for a use, which is not provided for in the zoning regulations. All such uses shall not be othe~ wise illegal, shall not be speci~cally prohibited pursuant to the comprehen- sive plan or other applicable law or regulations, and shall satisfy the following findings of fac~ by the city council. (2) Procedures for review. a. Application. Apphcation for approval of a special use or special exception shall be filed with the planning and growth management department on a form prescribed by the planning and growth management director. Seven copies of the application and all supporting information shall be included. b. Staff review. The planning and growth management director shall distrib- ute the application and supporting information to the appropriate staff for review and comment. The staff can include outside agencies. c. Recommendation to planmng and zoning commission. The planning and growth management director shall summarize the staffs comments and make a recommendation to the planning and zoning commission. d. Planning and zoning comrnqssion public hearing. The commission shall hold a public hearmg pursuant to section 54-1-2.8 and shall indicate whether, in their opinion, the proposed special use or special exception meets the required fadings of facts and review criteria estabhshed in section 54-2- / , '. LDC3:3 §54-2-3.1 SEBASTIAN LAND DEVELOPiMiENT CODE 6.2(d), including criteria of article VI. The planning and zoning commission shall make a recommendation to the city council to approve, approve with condition, or deny the apphcation for the special use. e. City counciJ public hearing. The city council shall hold a public hearing with notice pursuant to section 54-1-2.8. By resolution of the city council, the application for approval of a special use or special exception permit may be approved, upon a finding that the requirements of section 54-2-6.2(d), including criteria of article VI, are met. If the apphcation is denied, the city council shall state the reasons for denial. (3) Required findings o/fact. The city council shall not approve an apphcation for a special use or special exception under this section unless it finds, based upon the evidence presented, that the fo]lowing conditions axe satisfied: a. The approval of the application for a special use or special exception will not be detrimental to the public safety, health or welfare, or be injurious to other properties or improvements within the immediate vicinity in which the properw is located based on criteria estabhshed in article VI; and b. The use requested is consistent with the purpose and intent of the respective district, and can be demonstrated to be simliar in nature and compatible with the uses allowed in such district; and c. The requested use is consistent with the comprehensive plan and the Code of Ordinances. (4) Conditions of approval. In approving mn apphcation for a special use under this section, the city council may require such conditions as will, in its judgment, substantially secure the objectives mad intent of the zoning reg'ulations. See. 54-2-3.2. Procedures and criteria for review of temporax~ uses. A temporary use shalJ be allowed for transient merchants and special events upon issuance ora temporary use permit by the city manager or his designee, based upon compliance with all applicable regulations of this chapter and other city regulations. (a) A temporary use pernnt will be issued ffthe following requirements and standards are met: (1) The activiW must be a permitted or conditional use within the zoning district. (2) Only temporary pavilions may be erected and utilized for the operation. All facilities used shall be self-contained and mobile or portable. No mobile homes or trailers that exceed 300 square feet in area may be utilized. All temporary facilities desig-ned to be occupied by the public must be inspected by the fire department after installation, and prior to occupancy. (3) No utility cormection shall be permitted except for temporary electrical power which must be approved by the building depa~ ~ent. LDC3:4 .LOT 6 SE 1/4 Section 6 31s-39e nap # 09.10 colnpiled ~y the Indian Rivet' Caunty PropeFty Appraiser '$ Office >age 1-130 Permit Application No. City of Sebastian Development Order Application Applicant (If not owner, written authorization (notarized) from owner is required) Address: ~ Phone Numbe~.~ ~1~.~)) ~¢L~.' ~'~ ~ ~:~ t E-Mail: FAX Number: ( ) Owner (If different from applicant) E-MaiL Title of permit or action requested: PLEASE COMPLETE ONLY THOSE SECTIONS WHICH ARE NECESSARY FOR THE PERMIT OR ACTgON THAT YOU ARE REQUESTING. COPIES OF ALL MAPS, SURVEYS, DRAWINGS. ETC. SHALL BE ATTACHED AND 8-1/2" BY 1 1" COPIES OF ANY ATTACHMENTS SHALL BE INCLUDED. A'I-FACH THE APPROPRIATE SUPPLEMETAL INFORMATION FORM. / A. P reject Name (if applicable): B. Site information Address: Indian River County Parcel #: ! Zoning. ~'~"~ '~')O ~-''i-t''&'tClassificati°n: /s~L- Future Land Use: Existing Use: ,¢ Propo_,_~d Use: I c. De~iled description of proposed activi~ and purpose of the request~ permit or action (a~ch extra sheets if necessary): RECEIVED BY: .~ DATE RECEIVED: FEE PAID: ermit Application No, D. Project Personnel: Agent: Name: FAX NumDer: ( ) Ph°ne Number: (?LTL? ,~Ot.j,F --~ ~ L.~,:~.~"~. E-Mail: Attorney: E-Mail: Engineer: Phone Number: ,' ) - PAxNumber: < / E-Mail: SurveTor: Address Phone Number:,~!, ) .7.~--2.~- ....) "7 "~ \ FAX Number: ( ) E-Mail: , BEING FIRST DULY SWORN, DEPOSE AND SAY THAT: I AM THE OWNER AM THE LEGAL REPRESENTATIVE OF THE OWNER OF THE PROPERTY' DESCRIBED WHICH IS THE SUBJECT MATTER OF THIS APPLICATION, AND THAT ALL THE INFORMATION, MAPS, DATA AND/OR SKETCHES PROVIDED IN THIS APPLICATION ARE ~ACCU ATE AND TRUE~.~TOTHEB ST OF MY KNOWLEDGE AND BELIEF. ~.//t / ~ ~.~ SIGNATURE DATE SWORN TO AND SUBSCRIBED BEFORE ME BY ~ ///~ (~ ~ ~ ~OIS PERSONALLYKNO~ :OMEOR P~OU~ED O~f X h ~ ~ & ~ > ~ ~ AS IDENTIFICATION, THIS / ( DAYOF ~¢~ ~ 200 ~, PRINTED NAME OF NOTARY ~~S ~C~ ~ ~ COMMISSION NO./~PIRAT~ON S~L: Permit Application No The following is required for all comprehensive plan amendments, zoning amendments (including rezoning), site plans~ conditional use permits, special use permits, variances, exceptions, and appeals. /WE, THE OWNER(S) / THE LEGAL REPRESENTATIVE OF THE OWNER(S) OF THE PROPERTY DESCRIBED V~HICH IS ;~RSU~ECT OF THIS APPLIOA..T,O., HE~REBY AUTHORIZE EACH AND EVERY MEMBER OF THE ~ D OMMISSION OF THE L;ITY OF ~EBASTIAN TO PHYSICALLY ENTER UPON THE PROPERTY AND VIEW THE PRC~ERTY~IN CONNECTION V~TH MY/OUR PENDING APPLICATION. I/WE HEREBY WAJVE ANY OBJECTION or DEFENSE [/~VE MAY HAVE, DUE TO THE QUASi-JUDICIAL NATURE OF THE PROCEEDINGS, RESULTING FROM ANY BOARD/COMMISSION MEMBER ENTERING OR VIEWING THE PROPERTY, INCLUDING ANY CLAIM OR ASSERTION THAT MY/OUR PROCEDURAL OR SUBSTANTIVE DUE PROCESS RIGHTS UNDER THE FLORIDA CONSTITUTION OR THE UNITED STATES CONSTITUTION WERE VIOLATED BY SUCH ENTERING OR VIEWING. THIS WAIVER AND CONSENT IS BEING SIGNED BY ME/US VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPLIED, OR PROMIS~SJ~/IADE, BY ANY EMPLOYEE, AGENT, CONTRACTOR OR OFFICIAL OF THE CITY OF SEBASTIAN. SiGNATU RE DATE Sworn to and subscribed before me by ~4./~ [/~4i ~4. ~:.]~""L ¢t4¢' who is personally known to me or produc..ed CO/t/Lid ~"~(~'-'~ ~ "~.6¢: as identification, this ti day of.--~-~,, ~..... ;-20~t.~. - "'~'~ Printed Name o~ Notary (.¢~-/¢__,.~-~-~/.-~q-- ~-/¢_.~¢--/~C.r?_~' Commission NoJExpiration Seah Permit Application No. __ Supplemental Information Special Use Permit (ATTACH ADDITIONAL PAGES IF NECESSARY.) HOME OF PELICAN ISLAND Describe the use for which this specia, ucc permit is being requested: '/""2. Describe how the granting of the special .u,r~-perm~ will not be detrimental to the pul~iic safety, health or welfare or be injurious to other properties or improvements within the immediate vicinity in which the property is located. (Attach additional pages, if necessary) Describe how the use requested is consistent with the purpose and intent of the respective zoning district, and that the use is similar in nature and compatible with tt~e uses allowed in such district. (Attach additional pages, if 4. Attach a list of the names and addresses of all owners of parcels of real property within three hundred (300) feet of the parcel to be considered. ORDINANCE NO. 0-04-03 AN ORDIkNANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR THE VOLUNTARY ANNEXATION OF 56 ACRES, MORE OR LESS, BEING A PART OF SECTION 6, TOWNSHIP 31 SOUTH, RANGE 39 EAST LOCATED SLIGHTLY NORTH OF SEBASTIAN ELEMENTARY SCHOOL; PROVIDING FOR INTERIM LAND USE AND ZONING CLASSIFICATION; PROVIDING FOR CONFLICT; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the owner of the parcel of property described herein has petkioned the City for voluntary annexation of said land and due public notice of this action has been given; and WHEREAS, the City Council finds and determines that the land proposed to be annexed is contiguous to the City, will not result in the creation of any enclaves, and constitutes a reasonably compact addition to the incorporated territory of the City; and WHEREAS, the City Council of the City of Sebastian, Florida, finds and determines that the annexation of said parcel is in the best interest of the City; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. PROPERTY. The following described properly now lying and being in an unincorporated area of indian River County, Florida, is hereby annexed into the City of Sebastian, Florida. and the boundary lines of said City are hereby redefined to include said real property: The Southwest % of the Southwest %, and the South 5,34.5 feet of the Northwest ~A of the Southwest ~/4, LESS the North 250 feet of the West 200 feet, all in Section 6, Township 31 South, Range 39 East. Indian River County, Florida; as depicted on the attached map; Containing 56.25 acres more or less. Section 2. INITIAL LAND USE AND ZONING CLASSIFICATION. The interim land use and zoning classifications for this proper~y shall be consis'tent with the provisions of state law. HOME OF CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: First reading of Ordinance O-04- 03; petition for Voluntary Annexation by The Coy A. Clark Company for a proposed 56-acre planned unit development situated along Powerline Road north of Sebastian Elemental, and known as Ashbury Subdivision. ~! by: City Manager 'T~err e~l~. Moore~ ~ Agenda Department Origin: Growth Management Purchasing/Contracting: Finance Director: City Attorney: City Clerk: Date Submitted: April 5, 2004 For Agenda of: April 14, 2004 Exhibits: 0-04-03, letter of request, location map, survey, Chapter 171.044 F.S. EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUM~IARY The Coy A. Clark Company is requesting a large-scale land use map amendment for a 56+/- acre tract of land situated along Powerline Road north of Sebastian Elementary School and south of M~m Street adjacent to Sebastian Highlands Unit 1. The current land use designation for tiffs parcel of land is L-2 (Residential 6units/acre (County)), while the current zoning is A-1 (Agricultural 1 unit/acre). The Coy A. Clark Company is requesting annexation of said parcel with a land use of LDR (Low Density 5 units/acre) and corresponding zoning of PUD-R (Plam~ed Unit Development - Residential). The property is currently undeveloped, undisturbed land proposed for development of 195 single-farmly residential homes, for a density of 3.47 units/acre, well below the 5 units/acre pemfitted under the LDR designation or the 6 units/acre currently penrfitted within the existing L-2 (County) designahon. Attached within the accompanying Ordinance is a restrictive covenant limiting the subject development to 3.50 units/acre as suggested by City Council during the March 24th Council meeting. The proposed project also includes improving Powerline Road from the subdivisions western access point north approximately 570'+/- to the north property boundary. Pelican Isles Apartments lies nnmediately north, and sa/d project will include improvements to Powerline from Main Street south to the Ashbury Subdivision. In addition, the primary subdivision access point will be via the proposed extension of South Wimbrow from Sebastian Boulevard on a northwesterly direction to the southeast comer of Ashbury. RECOMMENDED ACTION "Move to pass Ordinance No. 0-04-03 on first reading and schedule a second reading and public hearing for a later date when the final hearing on Ordinance No. 0-03-20 takes place." Section 3. FILING. A certified copy of this ordinance shall be filed with the Clerk of the Circuit Com~ as well as the Chairman of the County Commission of Indian River County, Florida, and with the Florida Department of State within seven days of adoption. Section 4. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 5. SEVERABILITY [n the event a court of competent jurisdiction shall hold or determine that any part of this Ordinance is invalid, unenforceable or unconstitutional, including tile DE('LARATYON OF COV~,VANT AND RESTRICTION ONLAND contained in Exhibit :'A", the remainder of the Ordinance shall be invalidated and it shall be presumed that the City Council of the City of Sebastian did not intend to enact this Ordinance without such invalid or unconstitutional provision. Section 6. EFFECTIVE DATE. Following its adoption and recordation of the DECLARATION Ob' COI/ENANTAND REST/eJCT/ON ON LAND attached hereto as Exhibit "A', this Ordinance shall become effective concurrent with the effective date of Ordinance 0-03-20 The foregoing Ordinance was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Nathan B. McCot[um Vice-Mayor Joe Barczyk Councilmember Ray Coniglio Councilmember Lisanne Monier Councilmember Mictmel HeptinstalI The Mayor thereupon declared this Ordinance duly passed and adopted this day of ,2004. CITY OF SEBASTIAN, FLORIDA By: Mayor Nathan B. McCollum ATTEST: Sally A. Maio, CMC City Clerk Approved as to fonn and legality for reliance by the City of Sebastian: Rich Stringer, City Attorney DECLARATION OF COVENANT AND RESTRICTION ON LAND THIS DECLARATION, made as of the date set forth below by The Coy A. Clark Company, [nc., hereinafter reierred to as "Declarant", governs the use of the following described land lying and situate in Indian River County, Florida: The Southwest Y4 o£the Southwest Y~, and the South 5345 feet of the Northwest 1/4 of the Southwest Yu. LESS the North 250 feet of the West 200 feet, all in Section 6, Township 31 South, Range 39 East, Indian River County, Florida; containing 56.25 acres more or les& hereinai~er calIed the "Land", and provides that WHEREAS, Declarant is the owner of the Land as described above, which Declarant seeks to annex into the City of Sebastian, Florida. NOW THEREFORE, Declarant hereby declares that all of said Land described above shall be held, sold and conveyed subject co the following restrictions and covenants, which are for tbe purpose of protecting the value and desirability of the Land, and shall mn with said land and be binding upon all parties having any right, title or interest in the Land or any part thereof, their heirs, successors and assigns, and shall accrue to the benefit of each owner thereot~ For a period of seven years fi-om the date of annexation of the Land, Declarant, its heirs, successors m' assigns, covenant that they shall not apply to rezone tlae Land, or otherwise seek to change the use of said Land, in any manner that results in a residential use density greater than 35 units per acre The City of Sebastian is designated as a third-party beneficiary of these Covenants and Restrictions. and Declarant stipulates that said third-party beneficiary shall be entitled to rel-'use any application or proposal submitted in violation of these Declarations without recourse by Declarant. IN WITNESS WHEREOF the undersigned, being the Declarant herein, has caused these presents to be executed in its name by its duly authorized officer, as of this day of ,2004 Signed, sealed & delivered In the presence of: The Coy A. Clark Company, Inc., Declarant By: Printed name: Printed Name: Witness Its: Printed Name: Witness STATE OF FLORIDA COUNTY OF *******~ I HEREBY CERTIFY that on this day, before me an officer duly authorized in the State and in the County aforesaid to take acknowledgements, personally appeared ******** as ******************~ to me known to be the person described in the foregoing instrument or who provided as identification, who executed the foregoing instrument and ackno~vledged before me that he executed the same. The said person was not under oath. WINESS my hand and official seal this 2004. day of Notary Public My Commission Expires: JOSEPH W. SCHdLKE, RE. JOnaH ~. ~WLE, ~E. W!LL.:AM R STOODARO, Ph.D., RE_ June 1 l, 2003 SCHULKE, BITTLE & STODDARD, L.L.C. CIVIL & STRUCTURAL ENGINEERING · LAND PLANNING · ENVIRONMENTAL PERMITTING Tracy Haas Community Development Director City of Sebastian 1201 Main Street Sebastian, FL 32958 Re' Request for Annexation 56-acre Parcel, 6-31 S-39E, North o f CR512 Dear Mr. Haas, Please accept this letter and attachments as an application for the City of Sebastian to consider voluntary, annexation of the property described in the enclosed legal description. The property has a total area of approx/mately 56 acres mad is bounded by the limits of the City of Sebastian on all four sides. Enclosed please lind the following attachments I. Check for $300.00 to cover the annexation application fee 2. Legal Description on 8-1/2"xl 1" 3. Signed and Sealed Survey (24"x36") 4. Reduced copy of the survey (8-1/2"xl 1") 5. Warranty Deed for the property, 6. Letter of Authorization Concurrent with this application for annexation, we are also submitting to the City of Sebastian an application for Comprehensive Land Use .Amendment and an application fbr approval ora "Conceptual Residential Harmed Unit Development" (PUD-R). The property currently has a land use designation of L-2 (6 units/acre) within Indian River County and we are requesting a designation of Low Density Residential (5 umts/acre) within the City of Sebastian. The zoning within Indian River County is currently designated as A-i, which is inconsistent with the [and use designation. We will be requesting and submitting to the City of Sebastian an application tbr a rezoning to PUD- R, which will have a density of approXunately _3.75 units/acre. ~.'ff 7 If you have any questions or need any additional irrtbrmation please tell flee to call me. Sincerely, E. 3~3L 2003 Cc: Jeffi'ey Blackstone ~t~'t~l ~¢lt' 1140 7~ COURT, SUITE F VERO BEACH, FLORIOA 32960 TEL 772 / 770-9622 F~x 772 / 770-9496 EMAIL sl~seng@gate.net ~00000 ?000 00001,0 ~-OV. ;OV. LOT 4: SEBAS~AN ELEMENTARY SCHOOL 171.044 Voluntary annexation.-- (1) The owner or owners of real property in an unincorporated area of a county which is contiguous to a municipality and reasonably compact may petition the governing body of said municipality that said property be annexed to the municipality. (2) Upon determination by the governing body of the municipality that the petition beam the signatures of all owners of property in the area proposed to be annexed, the governing body may, at any regular meeting, adopt a nonemergency ordinance to annex said property and redefine the boundary lines of the municipality to include said property. Said ordinance shall be passed after notice of the annexation has been published at least once each week for 2 consecutive weeks in some newspaper in such city or town or, if no newspaper is published in said city or town, then in a newspaper published in the same county; and if no newspaper is published in said county, then at least three printed copies of said notice shall be posted for 4 consecutive weeks at some conspicuous place in said city or town. The notice shall give the ordinance number and a brief, general description of the area proposed to be annexed. The description shall include a map cleady showing the area and a statement that the complete legal description by metes and bounds and the ordinance can be obtained from the office of the city clerk. (3) An ordinance adopted under this section shall be filed with the clerk of the circuit court and the chief administrative officer of the county in which the municipality is located and with the Department of State within 7 days after the adoption of such ordinance. The ordinance must include a map which clearly shows the annexed area and a complete legal description of that area by metes and bounds. (4) The method of annexation provided by this section shall be supplemental to any other procedure provided by general or special law, except that this section shall not apply to municipalities in counties with charters which provide for an exclusive method of municipal annexation. (5) Land shall not be annexed through voluntary annexation when such annexation results in the creation of enclaves. (6) Upon publishing or posting the ordinance notice required under subsection (2), the governing body of the municipality must provide a copy of the notice, via certified mail, to the board of the county commissioners of the county wherein the municipality is located. The notice provision provided in this subsection shall not be the basis of any cause of action challenging the annexation. History.--s. 1, ch. 74-190; ss. 4, 5, ch. 75-297; s. 31 ch. 76-176; s. 2, ch. 85-113; s. 1, ch. 90-171; s. 16, ch. 90-279; s. 16, ch. 98-176. City of Sebastian, Florida OFFICE OF THE CFFf ATT'OR. E2 '?" AGENDA TRANSMITTAL Agenda No. 0q Subject: Citizen Redevelopment Advisory Committee; Ordinance No 0-04-05 Date Submitted: 4/6/04 For Agenda of: 4./I4/04 SUMMARY: Per dkection of Council, a permanent citizens advisoO, committee is sought to assist City Council in its duties as the Comlnmfity Redevelopment Agency (CRA), so that more attention can be focused on the redevelopment of the district. I have tried to set it up as a committee representing the varied interests within the Riverfront. [ opened up the qualifications beyond our regular committees (residents only) to put them more in line xvith the state CRA guidelines, but just a little more restrictive (limiting non-citizen members to those having property or business xvithin the disi/'ict, fail, er than within the city as a whole). Council expressed a desire to have a mix of direct member appointments, and some designated seats appointed by Council as a body. The structure of the ordinance reintbrces the legal requirement that the CRA is supposed to adopt the budget for the Redevelopment Trust Fund separate and distinct from the Council's adoption of the City budget. RECOMMENDED ACTION: At Council's discretion - Pass Ordinance 0-04-04 on first reading and schedule a public hearing for April 28, 2004. AUTHORIZED PLACEMENT ON AGENDA RY CItY ORDINANCE 0-04- AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CITY CODE CHAPTER 78, ARTICLE HI, PLANNING: REDEVELOP?klENT TO CREATE A COMMUNITY REDEVELOP~IENT ADVISORY COMMITTEE; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. WHEREAS, the City has a Community Redevelopment Plan adopted in accordance with Florida law; and WHEREAS, the City Council of the City of Sebastian designated itself as the Community Redevelopment Agency (CRA) for execution of said Plan: and WHEREAS, the CRA is custodian of the Redevelopment Trust Fund, which it is obligated to budget and appropriate to implement the Community Redevelopment Plan adopted by City Council; and WHEREAS, the City Council of the City of Sebastian determines that it would be in the public interest to have a permanent committee composed of laymen representing the diverse interests with a stake in the redevelopment district to advise the CRA in implementing the Plan and utilizing the Redevelopment Trust Fund; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: ~ection 1. That Chapter 78. Article II1 of the Ci0, Code, City of Sebastian, Florida, PLANqXqNG: Redevelopme~l, is hereby amended to create Section 78-36, to read as follows: Sec. 78-36. Establishme~lL _The City Council of the Cit~L of Sebastian hereby establishes a Community Redevelomnent Advisory Committee to assist the Community Redevelo~mer. i Agency (hereinafter called the "CRA_") in the furtherance of the Sebastian Community Redevelopment Plan _ Section 2. That Chapter 78, Article III of the CIO,, Code, City of Sebastian, Florida, PLANNING: Redevelopmenl, is hereby amended to create Section 78-37, to read as follows: Sec. 78-37. Panel Composition. The Committee shall be comnosed of nine members, each being; a resident of the city. or else being either a oroo_ertv owner within: or the owner 9f a business opera, titm within~_tbe Community Redevelopment District. Each council member shall ap_~oint a committee member at the first meetiag of April followin~ the election of that councilmember to office. There shall also be four additional committee members chosen by the city council as a body which shall represent one each of the followinff constituency grouns: One realtor attorney, fioancial professional or accountant; One restaurateur, hotelier, water-related or tourism businessperson; One resident of the District; and One resident from outside the District. In the event that no suitable a~licants are available from a designated profession, an otherwise qpalified at-large member may he_ap_pointed in their place. Section 3. That Chapter 78, Article [12I of the CiO2 (7ode, City of Sebastian, Florida, PLAN~qING: Redevelol)menl, is hereby amended to create Section 78-38, to read as follows: Sec. 78-38. Terms. Followin~ appointment of the initial committee members, the members directly ap_pointed by council members shall se~w'e until the end of the term of that councilnerson. The two committee !-_eoresentatives based unon residency shall se~v'e until April~ll 2005 and thereafter these representatives shall be selected at the ilrst scheduled city council meetinz of Auri] in odd numbered years, The two re:~resentative_s based upon arofbssion shall serve until April 1, 2006. and therealSer these representatives shall be selected at the first scheduled city council meeting~_f_,Spril in even-numbered years, Section 4. That Chapter 78, Aixicle III of the CiO; Code, City of Sebastian, Florida, PLANNING: [~edeve/opment. is hereby amended to create Section 78-39, to read as follows: See. 78-39. Dnties. The committee shall hold regular workshops and public heatings to formulate recommendations to the CRA for comprehensive nolicies and initiatives to hnulement tbe adopted community redevelopment ~lan. Based neon these eolicies and initiatives, the committee shall develop a recommended annual nroaram for the CRA, includina an ooerating and capital budget for the Redevelomnent Trust Fund. and the committee shall forward the same to the CRA no later than July 15t~ of each year, Section 5. That Chapter 78, Article iii of the (3ty (.'ode, City of Sebastian, Florida, PLANNING: Redevelopment, is hereby amended to create Section 78-40, to read as follows: Sec. 78-40. Procedures. At the first regular meeting followin~ anpointment of new members in Auril of each calendar year or at the first regular meetin~ thereafter, the Committee shall select a chairman and vice-chairman. The Committee sha.ll adont rules of nrocedure and a meetina schedule Section 6. That Chapter 78, Article III of the City Code, City of Sebastian, Florida, PLAN~qlNG: Redeveh),omeut, is hereby amended to create Section 78-4I, to read as follows: Sec. 78-41. Ex-Officio members and staffing. The Chairman of the Plannin~ & Zoning Commission. the President of the Sebastian Property Owners Association, and the Executive Director of the Sebastian River Area Chamber of Commerce shall be ex-officio members of the committee. The City Attorney shall be counsel to the committee The C_~W Manager shall designate an emolovee as recordin~o secretary to the committee and an official from the Gro~vth Management Department to serve as staff liaison thereto. Section 7. remain reserved. Section 8. CONFLICT. herexvith are hereby repealed. RESERVED. Sections 78-31 through 78-35 of the City Code shall Ail ordinances or parts of ordinances in conflict Section 9. SEVERABILITY. in the event a court of competent jurisdiction shall determine that any part of this Ordinance is invalid, the remainder of' the Ordinance shall not be affected and it shall be presumed that the City Council of the CiU of Sebastian did not intend to enact such invalid or unconstitutional provisions, it shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. Section 10. EFFECTIVE DATE. This Ordinance shall become effective inunediately The foregoing Ordinance was moved fbr adoption by Councilmember The motion ~vas seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Nathan B McCollum Vice-Mayor Joe Barczyk Councilmember Ray Coniglio Councihnember Lisanne Monier Councilmember Michael Heptinstall The Mayor thereupon declared this Ordinance duly passed and adopted this __ May, 2OO4. day of CITY OF SEBASTIAN, FLORIDA ATTEST: By: Mayor Nathan B. McCollum Approved as to tbrm and legality fbr reliance by the City of Sebastian only: Sally A. Maio, CMC City CIerk Rich Stringer, City Attorney fi'ri 0r HOM~ OF PKLICAN CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Potential Options for Relocation of Old Snowshoe House on United States Highway A]~ o~v e d//~ b~.~5/~-ity Manager Terr~en~e R. I~[ Agenda No. (SL/~ i "c, ManagementDepartment Origin: Ci~,~er/Growth Purchasing/Contracting: Finance Director: ~,.~ City Attorney: City Clerk: Date Submitted: April 5, 2004 For Agenda of: April 14, 2004 Exhibits: Location Map EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION REQUIRED: SUMMARY As reported in the April 2, 2004 City Council Information Letter, the City of Sebastian enjoys potential options relative to relocating the Old Snowshoe House located on United States Highway One just north of K&H Plaza. At this time, three potential options may be available. One is to relocate the structure to a city owned property within the boundaries of Sebastian Historic District East. An appropriate amount of frontage and space exists on a city owned parcel (which consist of park features in the rear facing Indian River Drive) immediately south of the current Sebastian River Area Chamber of Commerce/Historical Society Building on United States Highway One. A second involves a request by Ms. Kerry Firth of Vero Beach to have the property positioned on a site currently governed by an option lease agreement at Sebastian Municipal Airport as authorized by City Council on March l0th. The maps included with the April 2, 2004 Information Letter, as produced by the Department of Growth Management, reference specific locations for each site. A third option is, of course, to issue a demolition permit to accommodate Mr. David Brown's plans for new commercial development at the present site. In the event authorization is granted to relocate the Old Snowshoe House on a parcel within the Sebastian Historic District, respective financial transactions to facilitate such can be accomplished via the third quarter budget amendment and adjustment process whereby capital revenue sources may be utilized. Additionally, a relocation cost estimate in the amount of $24-26K has been delivered to Building Director George Bonacci outlining potential costs for relocating the structure within the district. However, this total does not include removal and reattachment of the two existing porches. Multiple grant opportunities, notably from the Florida Bureau of Historic Preservation, are available for such undertakings and staff will pursue all options for minimization of associated costs. As far as opportunities for making the structure available for private business/" .; "~ endeavors at Sebastian Municipal Airport, no identifiable funding sources are available for this/,. ~-) 1 purpose, and therefore, private financial arrangements in this regard are appropriate [.~./: Presently, time is of the essence in that Mr. Brown is currently meeting with Director of Growth Management Tracy Hass to initiate necessary site plan compilation and review processes, whereby resulting proposals will be addressed before the Planning and Zoning Commission in the coming weeks. RECOMMENDED ACTION Consider the aforementioned alternatives and offer direction accordingly. CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Wentworth Ditch and Potomac Ditch (Phase 1) Stormwater Implementation Proiect A~proved for~ubmitt~l by: City Manager Terl-rence2R~ioore AgendaNo. ~1/~ /'~'/'" Department Origin: Engr~-~-~a.~ Purchasing/Contracting: Finance Director: .f~.~. ~ Ci~ Atto~ey: ~ Ci~ Clerk: ~ ~ Date SubmiRed: April 5, 2004 For Agenda of: April 14, ~004 Exhibits: Proposed Work Authorization No. 1 under Storrnwater Engineering Contract with WCG I NeeI-Schaffer. EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION FUNDING SOURCE: Not to exceed $51,605 $5,400,000 REQUIRED: $51,605 Stormwat~r Utility Revenue Bonds Proceeds SUMMARY Attached is proposed Work Authorization No. 1 under the Stormwater Engineering Contract with WCG / Neel- Schaffer ONCG) to provide engineering services on stormwater projects un0er the City's Master Stormwater Management Plan (MSWM P). This proposed Work Authorization No. 1 is a resutt of working meetings between WCG and the Engineering Department that have determined scope, schedule, and budget parameters and constraints. The more detailed specific scope of work under this Work Authorization N o. 1 to WCG for the Wentworth Ditch and Potomac Ditch (Phase t) Stormwater Implementation Proiect is attached and is accompanied by a not-to-exceed price quotation from WCG in the amount of $5'1,605. The Engineering Department has reviewed the scope, schedule, and not-to-exceed quotation and finds the terms to be acceptable and the not-to-exceed price quotation to be consistent with the City's own fair price estimate and within the program budget allocated for same. Continuing work on this project will include ongoing value engineering best efforts and collabora4ion by all parties to further reduce the actual final cost to a level significantly below the current stated not-ta-exceed price quotation. The scope of work under this Work Authorization No. I to WCG includes the engineering services required in the immediate term to meet the program schedule, including the agreed upon outaourcing for surveying, geotechnical study, and environmental assessment. This Work Authorization No. 1 will take the subject project through the bidding stage but does not include any quotation for construction phase services. Budgeted construction phase se~ces are will be the subject of additional Work Authorizations at a later date when more detail is available as to construction phase schedule and demands. RECOMMENDED ACTION Move to approve the award of the attached proposed Work Authorization No. 1 to WCG / NeeI-Schaffer under their existing Stormwater Engineering contract to perform engineering services as outlined within the attached scope of work for the Wentworth Ditch and Potomac Ditch (Phase 1 ) Stormwater Implementation Praient and as consistent with the Citys previously adopted Master Stormwater Management Plan (MSWMP) and appropriate the f~nds for a not to exceed price of $51,605 from the Stormwater Utility Revenue Bonds Proceeds. CITY OF SEBASTIAN. FLORIDA WORK AUTHORIZATION FORM Work Authorization No: gl Project Identification: Wentworth Ditch and Potomac Ditch (Phase I/Stormwater Plan Imvlementation Proaram IT IS AGREED to undertake the following wurk in accordance with the provisions of our Master Agreement entitled CONTI-NLriNG CONSULTING SERVICES FOR STOKMWATER ENGINEEKNG dated APRIL 6, 2004: Description of Assignment: SEE ATTACHED OUTLINE OF SCOPE OF SERVICES ACCOMPANIED BY NOT-TO-EXCEED FEE QUOTATiON Basis of Compensation/Period of Services: Basis of compensation will be on an kourly basis with a not to exceed amouat of $51,605 as provided for in the Master Agreement. Period of Services, work will commence upon execution of this Work Authorization by the pm'res, and completion of the work w/il take place no later than one calendar year hence£oxth. AGREED as to scope ofserdces, time schedule, & budget this .day of ,2004: CITY OF SEBASTIAN, A Florida mumcipal corporation WCG / NEEL-SCHAFFER, INC. By: By: Terrence Moore, City Manager (Seal) Attest: Sally A. Maio, CMC, City Clerk Approved as to Form and Content for Reliance by the City of Sebastian Only: Rich Stringer, City Attorney Staff Approvals: City EngSneer Finance Dkector General Services Administrator as to project as to budget only as to purchasing & contract admin. WC G WCGINeel-Schaffer. Inc. Florida Corporate Headquarters 2600 Lake Lucien Ddve, Suite 117 Maitland, FL 32751-7235 ~11~,,,, NEEL.,I,.~EHAFFER 407647.6623 fax: 407.539.0575 www.wcgl, corn April1,2004 Mr. David W. Fisher, P.E. City of Sebastian Engineering Department 1225 Main Street Sebastian, FL 32958 Re: Proposal for Professional Engineering Services ~lIaster Stormwater ~4anagement Plan Implementation Wentworth Ditch and Potomac Ditch (Phase 1) Stormwater Implementation Project Dear Mr. Fisher, Per your request, WCG4Neel-Schaffer, Inc. is pleased to submit this proposal for performing hydrologic and hydraulic evaluations, design, preparing construction documents, water management permitting and bidding services for the Wentworth Ditch and Potomac Ditch (Phase 1) Stormwater Implementation Project. Construction Administration services will be performed under separate work order. Based on our recent kick-off meetings, the City has combined these projects under one contract. The engineering services outlined in this proposal are representative of the Scope of Services provided by the City of Sebastian. Proiect Background In 2001, the City of Sebastian contracted with CDM to prepare a Master Stormwater Management Plan. CDM developed a regional stormwater model and performed simulations for the mean annual, 25-year/24-hour and 100-year/24-hour design storm events. The stormwater model was used to identify hydraulic deficiencies (flood problems) as well as water quality problems within the City's stormwater management system. The identification of hydraulic deficiencies or flooding is based on top of road elevation and finished floor elevations. The report describes alternatives to alleviate the hydraulic deficiencies. Based on CDM's report, existing open channel cross-sections and inverts were assumed to be accurate with limited verification. As part of this master plan and modeling efforts by CDM, the Wentxvorth Ditch was identified as Problem Area No. 1. The Wentworth Ditch travels parallel to and north of CR 512 and discharges into Collier Canal at the east end of ditch. The westem section of the ditch between Barber Street and Roseland Road is the upper end and the location of frequent overtopping and flooding in the adjacent residential neighborhoods. It is I Scope 1.0 2.0 recommended to extend thc Wentworth Ditch west toward Roscland Road and construct 100 linear feet of 4g-inch reinforced concrete pipe west trader Roseland Road. The new 48-inch RCP will connect to the eastern scg-ment of Blossom Ditch. The proposed interconnect will allow the diversion of flow to the Blossom Ditch then ultimately to the South Prong of the Sebastian Kiver at the bridge on CR 512. The com~ection will provide a second positive outfall for the Wentworth Ditch system, wlfich will serve to alleviate flooding along thc westen~ segment bc~veen Roseland Road and Berber Street. The Potomac Ditch was identified as Problem Area No.2. The stormwater in CiD, of Sebastian Unit #4 flows from approximately Grandin Avenue to Lake Hardee and area of low-residential property. The upstream area of the watershed is prone to overtopping and flooding similar to the Wentworth Ditch project. Hydraulic modeling has indicated that the peak stage in Lake Hardee is at or slightly below several top-of-road elevations. It has been determined that connecting this system with the Potomac Avenue ditch by constructing a 48-inch culvert trader Roseland Road would provide the outfalI rehef needed to alleviate flooding. The outfall eventually discharges into the South Prong of the Sebastian R/vet. In a future phase of this project, the Cityis proposing to acquire land in order to construct a wet detention pond to serve as water quality, treatment for the Potomac Ditch watershed prior to discharging into the South Prong. of Services Data Collection The En~ineer will review existing site information including plats, right of way maps, aerials, utility conflicts, drainage system connections along CR 512 within project limits and other information related to the Wentworth Ditch and Potomac Ditch Implementation Project. The En~neer will coordinate with subconsultants for topograph/c survey, geoteclmical and environmental services required for this project. Hydrologic and Hydraulic Evaluation 2.1 2.2 2.3 2.4 2.5 In accordance with the Stormwater Master Plan prepared by CDM, the Engineer will field verify, the ditch system, culvert connections and sizes, and verify contribution watershed areas and hydrologic parameters within the project limits. Refine the master plan model within the project limits with input data provided by up to date survey information. Perform required design storm simulations for both existing and proposed conditions. Evaluate the modeling results for improving flooding problem within the proj oct limits. Submit Drainage Narrative with up to date results. 2 4.0 5.0 3.0 Engineering Design and Construction Documents (CD) 3.2 3.3 3.4 The Engineer recommends preparing and submitting preliminary plans (30% CD), 90% CD and 100 % Final completion drawings for review and comment by City staff. The design and construction plans will include plan and profile of drainage improvements, typical cross sections, soil exploration, drainage structure details, underground utilities and relocation and erosion control mechamsms. The construction plans will be prepared in AutoCAD Civil Deslctop. The Engineering design will be in accordance with FDOT Roadway and Traffic Deslg~a Standards and City of Sebastian Land Development Requirements. The Engineer will prepare an opinion of probable construction cost at each completion level. The Engineer will prepare technical specifications at the 90% and 100% Final completion levels for the City to review and comment. Front end contract documents to be provided by City of Sebastian. Permitting Assistance 4.1 4.2 The Engineer will meet with St. Jolms River Water Management District staff for a pre-application environmental resource permit deten~inations. The Engineer will prepare, submit and secure a joint Envirom~aental Resource Permit which will consist the following; · ProJect Narrative · Existing and proposed watershed delineation Required technical information · Model simulation results · Consnmction Drawings Stormwater treatment and water quality techniques; proposed drainage system improvements do not include water quality treatment. SJRWMD may require water quality inaprovements since counecfion to Blossom Ditch will divert stormwater mnoffwest away from the existing baffle box on the east end of Wentworth Ditch. · Environmental assessment and impacts (if necessary) · Eros/on control plans Survey Services The Engineer will coordinate with a subconsultant for survey services to obtain topographic information for design purposes within the proj ecl limits. The work will include establishing the horizontal and vertical control, obtain mapping (easement and/or fight of way bomldmies, lot lines), locate soil boring required under geotechnical information, survey chmmel geometw and existing culverts, obtain general topo~'aphic info~vnation along ditch system and adjacent property ties within the project liimts, identify existing utilities based on 6.0 7.0 8.0 9.0 designates performed by the utility companies w/thin the project limits. Geoteehnical Investigation The En~neer wilI coordinate with a subconsultant to obtain necessary soil boring informatinn w/thin the project I/mits to determine soil type and seasonal high ground water elevations. The geotec ' . . hnical exphiratmn w~i1 a/so include; quant/lying properties for ditch s!de slope stabilization, density tests for design and construction, and recommendations for s~te preparation and construct/on. Environmental Assessment The Engineer w/Il coordinate with a subconsultant to identify protected wetland species, threatened and endangered species, gopher tortoises, and cont~ination areas. Mitigation plans will be considered additional services and thus supplemental to this scope o£services. Bidding Services The Engineer will provide the following services: 8. I Provide 12 sets o£final construction pIans 8.2 Participate in pre-bidding conference and project site visit 8.3 Prepare necessary addenda during the bidding process 8.4 Assist in review of bids and prepare a letter ofrecorm-nendation 8.5 The City of Sebastian w/Il prepare Advertisement. Public Presentation Services The Enghaeer wilt be available to make two presentations to City, Council for presentation information and answering ciuest/ons related to the project. Five project meetings are also mcluaed unaer tl'fis task item. Project Deliverables The Engineer ;vill submit the following documents to the City at the intervals listed below. 30% Subm/ttal · Five (5) copies of the 30% construction documents with survey for review and comment · Two (2) copies of ch'ainage narrative for review and comment · 30% Opinion of Probable Construction Cost 90% Submittal ' Five (5) copies of the 90% construction documents with survey for review and comment 4 · Two (2) copies of drainage report for review and comment · Two (2) copies of Contract Documents and Technical Specifications o 90% Opinion of Probable Construction Cost · SJRWMD Permitting Documents (as required) 100% Final Submittal · Twelve (12) sets of Full Size Final Construction Draw/ngs, Blueline Plans · One (1) copy of Or/~nal Contract Docmnents and digital copy · Final Opinion of Probable Construct/on Cost · SJRVvUvlD and DEP Permitting Documents (as required) Project Seheduie The above scope ofserv/ces for design and permitting will tal(e approximately four (4) months to complete, once author/zation is provided. Design and permitting schedule shall be provided at a later date. Compensation Compensation to the En~neer for services performed under this fee proposal will be a Not Io Exceed cost of $51 605.00. including $1160.00 for direct costs. Tl~/s Not to Exceed Fee includes Survey, Geotechnical and Env/ronmental services. The mm~hour estimates and summary of fees are presented hq Tables 1 and 2. Exclusions The following tasks and activities are not included in the above scope of services and have not been made part of this fee proposal. These services can be provided by the Engineer under an additional authorization issued by the City, or as directed by the Ci.ty v~ith the understanding that these services are considered out of scope and may result in additional services fees to the Engineer. ~ · Permit or Application Fees · Front End Contract Docrmaents · Providing copies of plans and specifications beyond the number specified herein · Hydrologic and hydraulic modeling beyond the scope o£ CDM's Stormwater Master Plan. · ~Con. ceptuaI Render/nags of the project site. Rende~fng shall be provided on an as needed oas~s and under direct aufiaorization and ' ' ' ' - · Construction AdininisU'ation services superv~smn ay C~B~ start: The CiW shall provide copies of ad1 existing plans, calculations, aerials, plats, hght of way maps, traffic data, permit fees, title searches and appraisals. The Scope of Services excludes a traffic analysis, structural design, signalization, landscaping, irrigation, lighting, offsite improvements and remediation o£contammated areas. Respectfully, WCGINeel-Sehaffer, Inc. R/chard Campanale, P.E. Senior Proj eot Manager Cc: R/ck Melchior-/, P.E. Project Director z ~u TABLE 2 SUMMARY OF OTHER DIRECT COSTS WENTWORTH AND POTOMAC DITCH IMPLEMENTATION PROJECT April 1, 2004 Total Unit Total Description Quantity. Units Ref. Cost Cost Reproduction Photocopies 2400 each 1 $ 0~ 10 $ 240 Blueprints (City Review) 200 each 2a $ 1.00 $ 200 Blueprints 120 each 2b $ 1.00 $ 120 1/2-size Computer Plots (DRC) 0 each 3 $ 2.00 Full-size Computer Plots 0 each 4 $ 8.00 $ ~ull-size Vellum Plots 0 each 5a $ 12.00 $ Full-size Vellum Plots 0 each 5b $ 12.00 I $ Subtotal ~ Reproduction $ 560 Communications, Faxes 6 $ 50 Postage, Freight, Courier ? S 50 Miscellaneous I 8 $ 500 TOTAL $ 1,160 1 eermlt ancl report copies I I 2a 10 sheets x 5 sets ~ 50%, 90% Final and Penmtting 2b 10 sheets x 12 sets ~ Fhaal 3 fda 4 n/a 5a rda 5b 6 CornmUmcation charges/ncinde ali long distance telephone and fax charges 7 $10 per week for postage, overm~ht mail, freight, cornier, etc. for 24 weeks 8, Travel Expenses [ I ] ~Oi"l,'g~ OF PELICAN CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Proiect Blossom Ditch System Improvemenm Ap}roved for SJt6mittal by' City Manager nee ~oore - Agenda No. /,~;L~, {~, _9 L~ Department Origin: Purchasing/Contracting: Finance Director,[ ~ City Attorney: City Clerk: Date Submitted: April 5, 2004 For Agenda of.' April 14, 2004 Exhibits: Proposed Work Authorization No. 2 under Stormwater Engineering Contract with WCG / Neel-Schaffer. EXPENDITURE REQUIRED: ] AMOUNT BUDGETED: ] APPROPRiATiON Not to exceed $52,380 N/A REQUIRED: $52,380 FUNDING SOURCE: Stormwater Utility Revenue SUMMARY Attached is proposed Work Authorization No. 2 under the Stormwater Engineering Contract with WCG / Neel- Schaffer (I~VCG) to provide engineering services on stormwater projects under the Ci~'s Master Stormwater Management Plan (MSWMP). This proposed Work Authorization No. 2 is a result of working meetings between WCG and the Engineering Department that have determined scope, schedule, and budget parametem and constraints. The more detailed specific scope of work under this Work Authorization No. 2 to WCG for the Blossom Ditch S stem Im rovements Pro'ect is attached and is accompanied by a not-to-exceed price quotation from WCG in the amount of $52,380. The Engineering Department has reviewed the scope, schedule, and not-to-exceed quotation and finds the terms to be acceptable and the net-to-exceed pdce quotation to be consistent with the City's own fair pdce estimate and within the program budget allocated for same. Continuing work on this project will include ongoing value engineering best efforts and collaboration by all parties to further reduce the actual final cost to a revel significantly below the current stated not-to-exceed price quotation. The scope of work under this Work Authorization No. 2 to WCG includes the engineering services required in the immediate term to meet the program schedule, including the agreed upon outsourcing for surveying, geotechnical study, and environmental assessment. This Work Authorization No. 2 will take the subject project through the bidding stage but does not include any quotation for construction phase services. Budgeted construction phase services will be the subject of additional Work Authorizations at a Pater date when more detail is available as to construction phase schedule and demands. RECOMMENDED ACTION Move to approve the award of the attached proposed Work Authorization No. 2 to WCG / NeeI-Schaffer under their existing Stormwater Engineering contract to perform engineedng ser~ces as outlined within the attached scope of work for the Blossom Ditch System Improvements Proiect and as consistent with the City's prevfously adopted Master Stormwater Management Plan (MSWMP) and appropriate the funds for a not to exceed price of $52,380 from Stormwater Utility Revenues. CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM Work Authorization No: ~ Project Identification: Blossom Ditch System Iml:rovements IT IS AGREED to undertake the following work m accordance with the provisions of our Master Agreement entitled CONT12XrUING CONSULTING SERVICES FOR STOP, MWATER ENGINEEKNG dated APRIL 6, 2004: Description of Assignment: SEE ATTACHED OUTLEsrE OF SCOPE OF SERVICES ACCOM2r)ANIED BY NOT-TO-EXCEED FEE ©UOTAT[ON Basis of Compensation/Period of Services: Basis of compensation will be on an hourly basis with a not to exceed amount of $52,380 as provided for in the Master Agreement. Period of Services, work will commence upon execution of tbJ~ Work Authorization by the parties, and completion of the work will talce place no later than one calendar yem' henceforth. AGREED as to scope of services, me schedule, & budget this day of ,2004: CITY OF SEBASTIAN, A Florida municipal corporation WCG / i~EL-SCttAFFER, INC. By: By: Terrence Moore, City Manager (Seal) Attest: Sally A. Maio, CMC, Ci.ty Clerk Approved as to Form and Content for Reliance by the City of Sebastian Only: R~ck Stringer, Cily Attorney Staff Approvals: City Engineer ~ ..... F/nance D/xector eneral Services Admi~istratur as to project as to budget m~ly as to pu~-chasing & contract admin. Ii CG WC GIN eeI-Schaffer, Inc. Florida Corperate Headquarters I~{~L'~ ~CI~AF:F61~ 2800 Lake Lucien Drive, Suite 117 Maitland, FL 3275~-7235 ...................... 407 647 6623 fax 407 539 0575 ~w WcgJ cam 2004 Mr. David W. Fisher, P.E. City of Sebastian Engineering Department 1225 Main Street Sebastian, FL 32958 Re: Proposal for Professional Engineering Services ~"~laster Stormwater /klanagement Plan Implementation Blossom Ditch System Improvements Project Dear Mr. Fisher, Per your request, WCG/Neel-Schaffer, Inc. is pleased to submit th/s proposal for Performing hydrologic and hydraulic evaluations, design, permitting, bidding services for the Blossom Ditch System Improvements Project. Construct/on Administration services will be performed under separate work order. The engineering services outlined in this proposa/are representative of the Scope of Services provided by the City of Sebastian. In 1998, Masteller & Moler, Inc. to prepared construction drawings for the Blossom Ditch Diversion System. At the time, the purpose of the project was to provide best management practices in controlling water quantity and quality generated from the Sebastian Highlands Unit 5 before entering a natural creek that travels through the San Sebastian Springs subdivision area. The design of the diversion system is to direct runof££rom the south end of Blossom Ditch to a new 54-inch culvert to be c~nstructed within the CR 512 right-of-wayin a westerly direction to the South Prong of the Sebastian R/ver. The design will include a baffle box to remove sediments and floatables during common rain events. The City w/shed to extend the proposed 54-inch piping east from the above mentioned conflict structure to the Wentworth Ditch intercom~ect at Rose/and Road. 1.0 Data Collection 3.0 The Engineer will review existing site information including plats, fight of way maps, aerials, ut/lity conflicts, drainage system connections along CR 512 within project limits and other information related to the Blossom Ditch Diversion System project. Engineer will coordinate with subconsultants for topographic survey, geotechnical Theenvirom~enta1 servmes required for this project, and 2.0 Hydrologic and Hydraulic Evaluation 2. I In accordance with the design and plans prepared by Masteller & Moler, Inc. and recent modeling by CDM, the Engineer will field verify the ditch system, culvert connections and sizes, and verify contribution watershed areas and hydrologic parameters within the project limits. 2.2 Refine the master plan model within the project limits with input data provided by up to date survey information. 2.3 Perform required design storm simulations for both existing and proposed conditions. 2.4 Evaluate the modeling results for improving flooding problem witlfin the project limits. 2.5 Submit Drainage Narrative with up to date results. Engineering Design and Construction Documents (CD) 3.1 The Engineer recommends preparing and submitting prelimina~ plans (30%CD), 90% CD and 5[00 % Final completion drawings for review and comment by City staff. 3.2 .The design and construct/on plans will include plan and profile of drainage ~mprovements, typical cross sections, soil exploration, drainage structtlre details. underground utilities and relocation and erosion control mechanisms. The · construction plans will be prepared in AutoCAD Civil Desktop. The Engineer design will be in accordance with FDOT Roadway and Traffic Design Standards and City of Sebastian Land Development Requirements. 3.3 The Engineer will prepare an opinion of probable construction cost at each completion level. 3.4 The Engineer will prepare technical specifications at the 90% and 100% Final completion levels for the City to review and comment. Front end contract documents to be provided by City of Sebastian. 4.0 Permitting Assistance 5.0 6.0 7.0 4.1 4.2 The Engineer will meet with St. Johns River Water Management District sta£f for a pre-application environmental resource permit determinations. The Engineer will prepare, submit and secure a joint Environmental Resource Permit which will consist the following; · Project Narrative · Existing and proposed watershed delineation · Required technical information · Model simulation results · Construct/on Drawings · Stormwater treatment and water quality techniques; . proposed drainage system improvements do not include water quality treatment. · Environmental assessment and impacts · Erosion control plans Survey Services The Engineer will coordinate with a subconsultant for survey services to obtain topographic information for design purposes within the project limits. The work will include establishing the horizontal and vertical control, obtain mapping (easement and/or right of way boundaries, lot lines), locate soil boring required under geotechnical information, survey channel geometry and existing culverts, obtain general topographic information along ditch system and adjacent property ties within the project limits, identify existing utilities based on designates performed by the utility companies within the project limits. Geotechnical Investigation The Engineer will coordinate with a subconsultant to obtain necessary soil boring information within the project limits to determine soil type and seasonal high ground water elevations. The geotechnical exploration will also include; quantifying properties for ditch side slope stabilization, density tests for design and construction, and recommendations for site preparation and construction. Environmental Assessment The Engineer will coordinate with a subconsultant to identify protected wetland species, threatened and endangered species, gopher tortoises, and contamination areas. Mitigation plans will be considered additional services and thus supplemental to this scope of services. 8.0 9.0 Bidding Services The Engineer will provide the follo~ving services: 8.1 Provide 12 sets of final construction plans 8.2 Participate in pre-bidding conference and project site visit 8.3 Prepare necessary addenda during the bidding process 8.4 Assist in review of bids and prepare a letter of recommendation 8.5 The City of Sebastian w/ll prepare Advertisement Public Presentation Services The Engineer will be available to make two presentations to City Council for presentation information and answer/ag questions related to the project. Five project meetings are also included under this task item, Project Deliverables The Engineer will submit the following documents to the City at the intervals listed below. 30% Submittal · Five (5) copies of the 30% · Two (2) copies construction documents with survey for review and comment of drainage narrative for rev/ew and comment · 30% Opinion of Probable Construction Cost 90% Submittal · Five (5) copies of the 90% construction documents with survey for review and comment · Two (2) copies of drainage report for review and comment Two (2) copies of Contract Documents and Teclmicai Specifications 90% Opinion of Probable Construct/on Cost · SJRWMD Permitting Documents (as required) 100% Final Submittal · Twelve (12) sets of Full Size Final Construction Draw/ngs, Blueline Plans · One (I) copy of Original Contract Documents and digital copy · Final Opinion of Probable Construction Cost · SJRWMD Permitting Documents (as required) Project Schedule The above scope of services for design and permitting will take approximately four (4) months to complete, once authorization is provided. Design and permitting schedule shall be provided at a later date. Compensation Compensation to the Engineer for services performed under this fee proposal will be a Not to Exceed cost of $52,380.00, including $990.00 for direct costs. This Not to Exceed Fee includes Survey, Geotechnical and Environmental services. The manhour estimates and summary of fees are presented in Tables 1 and 2. Exclusions The following tasks and activities are not included in the above scope of services and have not been made part of this fee proposal. These services can be provided by the Engineer under an additional authorization issued by the City, or as directed by the City ~ith the understanding that these services are considered out of scope and may result in additional services fees to the Engineer. · Permit or Application Fees · Front End Contract Documents Providing copies of plans and specifications beyond the number specified herein · Hydrologic and hydraulic modeling beyond the scope of CDM's Ston~water Master Plan. · Conceptual Renderings of the project site. Rendering shall be provided on an as needed basis and under direct authorization and supervision by City staff. · Construction Administration services The City shall provide copies of all existing plans, calculations, aerials, plats, right of way maps, traffic data, permit fees, title searches and appraisals. The Scope of Services excludes a traffic analysis, structural design, signalization, landscaping, irrigation, lighting, offsite improvements and remediation of contaminated areas. Respectfully, WCG[Neel-Schaffer, Inc. Richard Campanale, P.E. Senior Project Manager Cc: Rick Melchiori, P.E. Project Director CVE 4073 / 5073 -~ Scheduling & Cost Engineering / Fisher Exam No. ~ In-Class Test / 8 Apr 04 pART TWO: COMBINATION IN-CLASS AND TAKE.HOME WORK After everyone has turned in Part One of this exam, please do the following: 1. Meet together in the classroom as a team for at least 20 to 30 minutes for a self-evaluation / "lessons learned" meeting; that is, to Jdenti~, articlulate, confront, and resolve (if possible) any conflicts encountered in the preparation for the team presentation and in the presentation itself. You are to self-organize this meeting. D. Fisher will be accessible but will NOT be in the room for this meeting, The actual proceedings of the meeting will remain confidential to the participants only. Only the general approach and results of the meeting will be discussed as requested in items #2 and #3 be~ow. 2. Following the in-class meeting above, each team member is to then, individually, briefly outline what issues are / were identified and how dealt with - both as they occurred and as dealt with in the post-mortem self-evaluation/"lessons learned" meeting in item #1 above. (This may include issues involving the performance or lack of performance by individual team members. If so, please do not mention specific names of team members in your outline unless it is a positive comment,) 3. Also briefly outline: · What you would do differently (and/or better) if doing the presentation(s) again. · How you would build on the content of the actual work product of the methodology presentation in order to take the entire theme / work product to a higher level, Item #1 above is to take place in class following completion of Part One of this exam. Items #2 and #3 above are to be done outside of class with the resulting outlines submitted individually by ernail to dfisher~,cityofsebastian,orq no later than Sunday evening, 11 April 04. DJ N L~ 0 ~J TABLE 2 SUMMARY OF OTHER DIRECT COSTS BLOSSOM DITCH DIVERSION STORMWATER PROJECT April 1, 2004 Total Unit Total Description Quantity Units ReL [ Cost Cost Reproduction Photocopies 1200/ each I I$ 0A0 $ i20 Blueprints (City Review) 150/ each 2a $ L00 $ 150 Blueprmts I201 each 2b $ 1.00 $ 120 1/2-s/7.e Computer Plots (DRC) 0 each 3 $ 2.00 $ Full-size Computer Plots 0 each 4 $ 8.00 $ Full-size Vellum Plots 0 each 5a $ 12.00 Full-size Vellum Plots 0 each 5b $ 12.00 $ Subtotal - Reproduction $ 390 Communications, Faxes 6 $ 50 Postage, Freight, Courier 7 $ 50 Miscellaneous I 8 I $ 500 TOTAL $ 990 ~ IPe~t ~.~ ~epo~ oopie~ I 1 2a 10 shee~s x 5 sets ~ 30%, 90% Final and Pem~ittmg 2b 10 sheets x 12 sets ~ Final 3 Wa 4 r~'a 5a n/a 5b n/a ~ Communication charges mctude ali lon8 distance telephone and fmx charges 7 $10 per week for postage, overnight mail, freight, courier, etc. for 24 weeks 8 Travel Expemes t I I HOME OF PELIF...P~ ~$LAHD CITY OF SEBASTI~kN AGENDA TRANSMITT3~L Subject: Periwinkle Drive Stormwater implementation Project ~ubmittal by: City Manager Terrence,R. ~v~6°re -- Agenda No. OCj, 050 Department Origin: Engr~'~--:~.v. Purchasing/Contracting: Finance Dircctor:~_ City Attorney: City C e k: Date Submitted: April 5, 2004 For Agenda of: April 14, 2004 Exhibits: Proposed Work Authorization No. 3 under Stormwater Engineering Contract with WCG/ NeeI-Schaffer. EXPENDITURE REQUIRED: Not to exceed $65,692 AMOUNT BUDGETED: $5,400,000 tAPPROPRIATION REQUIRED: $65,692 FUNDlNG SOURCE: Stormwater Utility Revenue Bonds Proceeds SUMMARY Attached is proposed Work Authorization No. 3 under the Sformwater Engineering Contract with WCG / Neel- Schaffer (WCG) to provide engineering services on stormweter projects under the City's Master Sformwater Management Plan (MSWMP). This proposed Work Authorization No, 3 is a resutt of working meetings between WCG and the Engineering Department that have determined scope, schedule, and budget parameters and constraints. The more detailed specific scope of work under this Work Authorization No. 3 to WCG for the Periwinkle Drive Stonnwater Implementation Proiect is attached and is accompanied by a not-to-exceed price quotation from WCG in the amount of $65,692. The Engineering Department has reviewed the scope, schedule, and not-to-exceed quotation and finds the terms to be acoeptable and the not-to-exceed price quotation to be consistent with the City's own fair price estimate and within the program budget allocated for same. Continuing work on this project will include ongoing value engineedng best efforts and collaboration by all parties to further reduce the actual final cost to a level significantly below the current stated not-to-exceed price quotation. The scope of work under this Work Authorization No. 3 to WCG includes the engineering services required in the immediate term to meet the program schedule, including the agreed upon outaourcing for surveying, geotachnical study, and environmental assessment. This Work Authorization No. 3 will take the subject project through the bidding stage but does not include any quotation for construction phase services. Budgeted construction phase services will be the subject of addit~nal Work Authonzations at a later date when more detail is available as to construcfion phase schedule and demands. RECOMMENDED ACTION Move to approve the award of the attached proposed Work Authorization No. 3 to WCG / NeeI-Schaffer under their existing Stermwater Engineering contract to perform engineering services as outlined within the attached scope of work for ~l~e Periwinkle Drive Stormweter Implementation Proiect and as consistent with the City's previously adopted Master Stormweter Management Plan (MSWMP) and appropdate funds for a not to exceed price of $65,692 from the Stormwater Utility Revenue Bonds Proceeds. CITY OF SEBASTIAN. FLORIDA WORK AUTHORIZATION FORM Work Authorization No: #_23 Project Identification: Per/wtnkle Drive Stormwater Master Plan Implementation Proie. I IT IS AGREED to undertake the following work in accordance with the provisions o£ our Master A~eement entitled CONTINLrI2NG CONSULTING SERVICES FOR STORMWATER ENGHNtEERNG dated APRIL 6, 2004: Description of Assignment: SEE ATTACHED OUTLINE OF SCOPE OF SERVICES ACCOMPA.NTE, D BY- NOT-TO-EXt2~ED FEE QUOTATION Basis of Compensation/Period of Services: Basis of compensation will be on an hourly basis with a not to exceed mount of $65,692 as provided for tn the Master Agreement. Period of Services, work will commence upon execution of ibis Work Authorization by the pames, and completion of tl~e work will take place no later than one calendar year henceforth. AGREED as to scope of services, time schedule, & budget tkis day of ,2004: CITY OF SEBASTIAN, A Florida municipal cm'poration WCG / NEEL-SC]tAFFER, I/NC. By: Terrence Moore, City Manager (Seal) By: Attest: Sally A. Maio, CMC, City Clerk Approved as to ForTh and Content for Reliance by the City. of Sebastimr Only: Rich Stringer, City Attorney Staff Approvals: City Engineer Finance Director ~ Services Administrator as to project as to budget only as to purchasing & contract admin. WC G WCGINeel-Schaffer,inc. Florida Corporate Headquarters 2600 Lake Lucien Drive, Suite 117 Maitland, FL 32751 *7235 ~ NE(~L,~..SCHAtCi=ER 407.647.6623 fax: 407.539.0575 www.wo§ 1 .corn April 1, 2OO4 Mr. David W. Fisher, P.E. City of Sebastian Engineering Depa~nent 1225 Main Street Sebastian, FL 32958 Re: Proposal for Professional Engineering Services .~laster Stormwater zllanagement Plan Implementation Periwinkle Drive Stormwater Implementation Project Dear Mr. Fisher, Per your request, WCG[Neel-Schaffer, Inc. is pleased to submit this proposal for performing survey, hydrologic and hydranlic evaluations, design, permitting and bidding and general construction administration services for the Periwinkle Drive Stormwater Implementation Project. Construction Administration services will be performed under separate work order. The engineering services outlined in this proposal are representative of the Scope of Services provided by the City of Sebastian. Project Background In 2001, the Ci%, of Sebastian contracted with CDM to prepare a Master Stormwater Management Plan. CDM developed a regional stormwater model and performed simulations for the mean annual, 25-year/24-hour and 100-year/24-hour design storm events. The stom~water model was used to identify hydraulic deficiencies (flood problems) as well as water quality problems xvithin the City's stormwater management system. The identification of hydraulic deficiencies or flooding is based on top of road elevation and finished floor elevations. The report describes alternatives to alleviate the hydraulic deficiencies. Based on CDM's report, existing open channel cross-sections and inverts were assumed to be accurate with limited verification. As pan of this master ptan and modeling effbrts by CDM, the Periwir~de Drive Stormwater Improvements was identified as Problem ,aa-ea No.4. This proposed project is located in the south central area of the City and targets a minimal treaWnent area of approximately 53~acres of residential with citrus landuse. An existing crossing occurs at Ocean Breeze Street (one 42-inch x 54-inch RCP) that is shown to overtop in the 25-year design storm by 0.3 feet. Based on the CDM results and recommendations, the culvert Scope 1.0 2.0 3.0 capacity is to be increased and a new wet detention system is to be constructed for stormwater quality treaUnent. The City ctu-rently owns a parcel, located at the block defined on the south by the ditch, on the east by Seashore A~enue, on the north by Periwinkle Drive and on the west by Ocean Breeze Street. The area has been designated as an ideal location for the stormwater management facility. of Services Data Collection ?he Engineer will collect and review existing site information including plats, right of way maps, aerials, utility conflicts, drainage system connections to the Feriwkalde Drive Stormwater Improvem~uts with~ project limits. The Eagmeer wilI coordinate with subconsultants for geotech~fical and environmental services requires for this project. Hydrologic and Hydraulic Evaination 2.1 2.2 2.3 2.4 2.5 h~ accordance with the Stormwater Master Plau prepared by CDM, the Engineer will field verify the ditch system, culvert connections and sizes, and verify contribution watershed areas and hydrologic parameters within the project limits. Refme the master plan model within the project limits with kaput data provided by up to date survey information. Perform required design storm simulations for both existing and proposed conditions. Evaluate the modeling results for improving flooding problem witlfin the project liraits. Submit Drainage Narrative with up to date results. Engineering Design and Construction Documents (CD) 3.1 3.2 3.3 3.4 The Engineer recon-nnends preparing and submitting prelmiinaryplan (30% CD), 90% CD and 100 % Fh~al completion dra~viugs for row;ow and cormment by City staff. The design and construction plans will include plan and profile of drainage improvements, typical cross sections, soiI exploration, dLrahuage structure details, underground utilities and relocation and erosion control mechanisms. The construction plans will be prepared in AutoCAD Civil Desktop. Tlze Engineer design will be in accordance with FDOT Roadway and Traffic Design Standards and City of Sebastian Land Development Requirements. The Engineer will prepare an opitzion of probable construction cost at each completion level. The Engineer ~vill prepare technical specifications at the 90% m~d i 00% Final completion levels for the City to review and comment. Front end contract documents to be provided by City of Sebastian. 4.0 Permitting Assistance 5.0 6.0 7.0 4.1 4.2 The Engineer will meet with St. Johns R/ver Water Management Dis<ct staff for a pre-application environmental resource permit determinations. The Engineer will prepare, submit and secure ajoint Enviromnental Resource Permit which will consist the following; · Pro~ect Narrative · Existing and proposed watershed delineation · Required technical information · Model simulation results · Construction Drawings · Storm~ater treatment and water quality techniques; proposed drahiage system ~mprovements do not include water quality treatment. · Environmental assessment and impacts (if necessary) · Erosion control plans Survey Services The Engineer will coordinate with a subconsultant for survey serv' . ' topo~aphic information for desitin m,m ....... ;+~: .... ' .. ices to obtain ' ~ ~- --v ...... m~m me project l~rmts. The work will include establishing the horSzontal and vertical control, obtain mapping (easemem and/or right of way boundaries, lot lines), locate soil bonng requfi-ed under geotechnical information, survey channel geometry and existing culverts, obtain general topographic information along ditch system and adjacent property ties within the project limits, identify existing utilities based on designates performed by the utili~ compan/es witl~in the project iimits. Geoteehnieal Investigation The Engineer will coordinate with subconsultant to obtain necessau~ soil boring information within the project limits to determine soil type and seasonal high ~otmd water elevations. The geotechnical exploration will also include; quantifying properties for ditch side slope stabilization, dens/tv tests for design and consrmctio recommendanons for s~te preparanon and consm~ction n, and Environmental Assessment The Engineer will coordinate with subconsultant to identify protected wetland species, and threatened and endm~gered species. Mitigation plans will be considered additional services, thus supplemental to this scope o£services. 8.0 9.0 Bidding Services The Engineer wiI1 provide the following services: Provide 12 sets of final construct/on plans 8.2 Part/c/pate in pre~bidding conference and project site visit 8.3 Prepare necessary addenda during the bidding process 8.4 Assist in review of bids and prepare a letter ofrecommendat/on 8.5 The City of Sebastian will prepare Advertisement for Bid. Public Presentation Services The Engineer w/ll be available to make two presentations to City Council for presentation information and answering questions related to the project. Five project meetings are also included under this task item. Project Deliverables The Engineer will submit the following documents to the City at the intervals listed below. o0 Vo Subn-uttal o Five (5) copies of the 30% construction documents with survey for review and comment · Two (2) copies of drainage narrative for review and cormnent · 30% Opinion o£Probable Construction Cost 90% Submittal · Five (5) copies of the 90% construction documents with survey for review and comment · Two (2) copies of drainage report for review and conument · Two (2) copies of Contract Documents and Technical Pemficatuons · 90% Opirdon of Probable Construction Cost · SJRWMD Permitting Documents (as required) 100% Final Submittal · Twelve (12) sets of Full Size Final Construction Drawings, Bluel/ne Plans · One (1) copy of Original Contract Documents zu~d digital copy Final Opirfion of Probable Construction Cost · SYRWMD Permitting Documents (as required) Project Schedule The above scope of services for design and permitting will take approximately four (4) months to complete, once authorization is provided. Design and pennittn/g schedule shall be provided at a tater date. Compensatio~ Compensation to the Consultant for serv/ces Performed under this fee proposal will be a Not to Exceed cost of $65,692.00, including $1040.00 for direct costs. The Not to Exceed fee n/cludes survey, geotechn/caJ and environmenta/servfces. are presented in Tables 1 and 2. ]'he manhour estimates and surmnary of fees Exclnsions The following tasks and activit/es are not included m the above scope of services and have not been made part oftk/s fee proposal. These serv/ces can be provided by the Engineer under an additional author/zation issued by the City, or as directed by the City with the tmderstanding that these services are considered out of scope and mavresalt in additional services fees to the Engineer, ~ ° Permit or Application Fees · Front End Contract Documents · Providing copies o/plans and specif[cat/ons beyond the number specified herein · Hydrolog/c and hydraulic modelfing beyond the'scope of CDM's Stormwater Master Plan. · Conceptual Renderings of the project site. Rendering shall be provided on an as needed basis and under direct authorization and supervision by City staf£ · Construction Admin/srration services The City shall provide copies of, all ex/sting plans, calculations, aerials, plats, r~ght of way maps, traffic data, permit fees, title searches and appraisals. The Scope of Services excludes a traffic analysis, structural design, signal/zatiom landscaping, m'/gatian, lighting, offsite improvements and remediatfon of contarmnated areas. ' Respectfully, WCG/Neel-Sehaffer, Inc. R/chard Campanale, P.E. Sen/or Project Manager Cc: R/ck Melckiori, P.E. Project Director TABLE 2 SUMMARY OF OTHER DIRECT COSTS PERIWINKLE DRIVE IMPLEMENTATION PROJECT Reproduction Photocopies Bluem~nm (Ciw Review) Blueprints 1/2-size Computer Plots (DRC) Full-size Computer Plots FuLl-size Vetlum Plots Full-size Vellum Plots Subtotal-Reproduction April 1, 2004 ~ta.~_~____~__~ .......... mo,, Cost~ 1200t each 200/ each 120~ each each each each 1 2a 2b 3 4 5a 5b I$ $ $ $ $ $ 1.00 1.00 2.00 8.00 12.00 I2.00 IS 120 S $ $ $ $ 200 120 $ $ $ $ 50 5O 10 sheets x 5 sets_.~50%, 90% Final l0 sheets x 12 sets ~ Fmai Wa Communication char Travel Expenses iL! long distance teleo.~hone and fax charges ', etc./'or 24 weeks t'fOM~ OF PELICAN iSLAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Lower Stonecrop Stormwater Implementation APp~itt~iT:/ ~ City Manager re~/nc e R.~oore -- Agenda No. ~-~ (? Department Origin: Purchasing/Contracting: Finance Director: CiW ARorney: Ci~ Clerk: Date SubmiRed: Ap~l 5, 2004 For Agenda of: April 14, 2004 Exhibits: Proposed Work Authorization No. 4 under Stormwater Engineering Contract with WCG / Neel-Schaffer. EXPENDITURE REQUIRED: Not to exceed $134,722 AMOUNT BUDGETED: $5,400,000 APPROPRIATION REQUIRED: $134,722 FUNDING SOURCE: Stormwater Utility Revenue Bonds Proceeds SUMMARY Attached is proposed Work Authorization No. 4 under the Stormwater Engineering Contract with WCG / Neel- Schaffer 0NCG) to provide engineering services on stormwater projects under the City's Master Stormwater Management Plan (MSWMP). This proposed Work Authorization No. 4 is a result of working meetings between WCG end the Engineering Depadment that have determined scope, schedule, and budget parameters and constraints- The more detailed specific scope of work under this Work Authorization No. 4 to WCG for the Lower Stonecroo Stormwater Implementation Proiect is attached and is accompanied by a not-to-exceed price quotation from WCG in the amount of $134,722. The Engineering Department has reviewed the scope, schedule, and not-to-exceed quotation and finds the terms to be acceptable and the not-to-exceed price quotation to be consistent with the City's own fair pdca estimate and within the program budget allocated for same. Continuing work on this project will include ongoing value engineering best efforts and collaboration by all parties to further reduce the actual final cost to a level significantly below the current stated not-to-exceed p~ice quotation. The scope of work under this Work Authorization No. 4 to WCG includes the engineering services required in the immediate term to meet the program schedule, including the agreed upon outaourcing for surveying, geotechnical study, and environmental assessment. This Work Authorization No. 4 will take the subject project through the bidding stage but does not include any quotation for construction phase services. Budget construction phase services will be the subject of additional Work Authorizations at a tater date when more detail is available as to construction phase schedule and demands. RECOMMENDEDACTION Move to approve the award of the attached proposed Work Authorization No. 4 to WCG / NeeI-Schaffer under their existing Stormwater Engineering contract to perform engineering services as outlined within the attached scope of work for the Lower Stonecrep Stormwater Implementation Prelect and as consistent with the City's previously adopted Master Stormwater Management Plan (MSWMP) and appropriate funding for a not to exceed price of $134,722 from the Stormwater Utility Revenue Bends Proceeds. CITY OF SEBASTIAN~ FLORIDA WORK AUTHORIZATION FOR1VI Work Authorization No: //4 Project Identification: Lower Sionecrop Stormwater Mastm- Plan Implementat/on Project It IS AGREED to undertake the following work Jn accordance with the provisions of our Master Agreement emitled CONT~qULNG CONSULTING SERVICES FOR STO1LMWATBR ENGINEERNG dated APRIL 6, 2004: Description of Assignment: SEE ATTACHED OUTLINE OF SCOPE OF SEKV-ICES ACCOlviPAt,FIED BY NOT-TO-EXCEED FEE QUOTATION Basis of Compensation/Period of Services: Basis of compensation will be on an hourly basis with a not to exceed amount of $134,722 as provided for in the Master Agreement. Period of Services, work will commence upon execution of th2s Work Aulhm~zatian by the par~es, and completion of the work w~ll take place no la,er tkan one calendar year henceforth. AGREED as to scope of services, lim~ schedule, & budget this day of ,2004: CITY OF SEBASTIAN, A Florida mumcipal corporation WCG / NEEL-SCHAFFER, INC. By: By: Terrence Moore, City Mmaager (Seal) Attest: Sally A. Ma~o, CMC, City Cleric Approved as to Form and Comem for Keliance by tke City of Sebastian Only: R/ch Smnger, City Attorney Staff Approvals: City Engineer Fiuance Dh'ector ~,q ,.~C'"',General S ervices Admiinstrator as to project as to budget only as to purchasing & contmc[ adman. WCGINeeI-Schaffer, Inc, we G Florida Corporate Headquarters 2600 Lake Lucien Drive, Suite 417 Maitland, FL 32751~7235 ~11~,. N~L,~C;CHAi=F~R 407.847.6623 fax: 407.539.0575 www. wcgl ,corn April 1, 2004 Mr. David W. Fisher, P.E. City of Sebastian Engineering Department 1225 Main Street Sebastian, FL 32958 ge~ Proposal for Professional Engineering Services ~l~laster Stormwater ~l/lanagement Plan Implementation Lower Stonecrop $tormwater Implementation Project Dear Mr. Fisher, Per your request, WCGlNeel-Schaffer, inc. is pleased to submit this proposal for performing survey, hydrologic and hydraulic evaluations, design, permitting and bidding services for the Lower Stonecrop Stormwater Implementation Project. Construction Administration services will be performed under a separate work order. The engineering services outlined in this proposal are representative of the Scope of Services provided by the City of Sebastian. Project Background in 2001, the City of Sebastian contracted with CDM to prepare a Master Stormwater Management Plan. CDM developed a regional stormwater model and performed simulations for the mean annual, 25-year/24-honr and 100-year/24-hour design storm events. The stormwater model was used to identify hydraulic deficiencies (flood problems) as well as water quality problems within the City's stormwater management system. The identification of hydraulic deficiencies or flooding is based on top of road elevation and finished floor elevations. The report describes alternatives to alleviate the hydraulic deficiencies. Based on CDM's report, existing open cham~el cross-sections and inverts were assumed to be accurate with limited verification. As part of this master plan and modeling efforts by CDM, the Lower Stonecrop Stormwater Improvements has been identified as Problem .Area No.7. Problem Area No. 7 is associated with the two outfalls to the South Prong that have insufficient capacity, which is causing a bottle neck at the crossing of Concha Drive as well as the piped-in channel immediately south o£Concha Drive. Modeling results indicate a head loss of approximately 4.3 feet occurs across the two culverts. The improvements include; replace the existing culverts under Concha Drive as well as the piped in portion of the 1 Scope 1.0 2.0 3.0 ditch with 135 feet of double 60-inch RCPs, and replace the existing culverts under Clearbrook and Laconia Street with 60 and 75 feet, respectively of$-fl x 4-fl CBC. The second phase of the project includes the purchase of land and construction of $.$ acres wet detention facility for best management practices. of Services Data Collection The Engineer will collect and review existing site information including plats, right of way maps, aerials, utility conflicts, drainage system connections along CR512 within project limits and other information related to the Lower Stonecrop Implementation project. The Engineer will coordinate with subconsultants for geotechnical and environmental services requires for this project. Hydrologic and Hydraulic Evaluation 2.1 2.2 2.3 2.4 2.5 In accordance with the Stormwater Master Plan prepared by CDM, the Engineer will field verify the ditch system, culvert cmmections and sizes, and verify contribution watershed areas and hydrologic parameters within the project limits. Refine the master plan model within the project I/mits with inpu[ data provided by up to date survey information. Perform required design storm simulations for both ex/sting and proposed conditions. Evaluate the modeling results for improving flooding problem within the project limits. Submit Drainage Narrative with up to date results. Engineering Design and Construction Documents (CD) 3.1 The Eng/neer recommends preparing mhd snbmitting prelimina_~ plans (30% CD), 90% CD and 100 % Final completion ch'awings for review and comment by City staff. 3.2 The design and construction plans w/Il include plan and profile of drainage improvements, typical cross sections, soil exploration, drainage structure details, undergromad ntilifies and relocation and erosion control mechanisms. The construction plans will be prepared in AutoCAD Civil Desktop. The Eng/neering design will be in accordance with FDOT Roadway and Traffic Design Standards and City of Sebastian Land Development Requirements. 3.3 The Engineer will prepare an opinion of probable construction cost at each completion level. 3.4 The Engineer will prepare technical specifications at the 90% and 100% Final completion levels for the City to review and comment. Front end contract documents to be provided by CiW of Sebastian. 4.0 Permitting Assistance 5.0 6.0 7.0 4.1 The Engineer will meet with St. Johns River Water Management District staff and the Department o£Envirunmental Protection for a pre-application cmvironmental resource perrmt determinations. The Eng/neer will prepare, submit and secure a j oint Environmental Resource Permit which wiI1 consist the following; · ?roject Narrative · Existing and proposed watershed delineation · Required technical information · Model simulation results · Construction Drawings · Stormwat~ treaunant and water quality techniques; proposed drainage system improvements do not include water quality treatment. · Environmental assessment and impacts (if necessary) · Erosion control plans Survey Services The Engineer will coordinate with a subconsultant for survey services to obtain topograpkic information, land acquisition with legal description within the project limits. The work will include establishing the horizontal and vertical control, obtain easement and/or right of way bomtdafies, locate soil boring required under geotechnicat information, survey channel geometry and existing culverts, obtain general topographic information along ditch system and adjacent property ties within the project limits, identify, existing utilities based on designates performed by the utility companies within the project limits. Geotechnical Investigation The Engineer will coordinate with a subconsultanr to obtain necessary soil boring information within the project I/mits to determine soil type and seasonal lfigh ground water elevations. Tlte geotectmical exploration will also include; quantifying properties for ditch side slope stabilization, density tests for design and construction, and recommendations for site preparation and construction. Environmental Assessment The Engineer will coordinate with a subconsultant to identify protected wetland species, threatened and endangered species, gopher tortoises, and contamination areas. Mitigation plans will be considered additional services and titus supplemental to this scope of services. 8.0 Bidding Services The Engineer will provide the following services: 8.1 8.2 8.3 8.4 8.5 Provide 12 sets of final construct/on plans Participate in pre-bidding conference and project site visit Prepare necessm'y addenda during the bidding process Assist in review of bids and prepare a letter of recommendation The City of Sebastian will prepare Advertisement for Bid. 9.0 Public Presentation Services The Engdneer will be available to malce two presentations to City Council for presentation information and answering questions related to the project. Five Project meetings are also included under this task item. Project Deliverables The Engineer will submit the following documents to the City at the intervals listed below. 30% Submittal Five (5) copies of the 30% construction documems with survey for review and comment Two (2) copies of drainage narrative for review and comment · 30% Opinion of Probable Construction Cost 90% Submittal · Five (5) copies of the 90% construction documents with survey for review and comment · Two (2) copies of drainage repmx for review and comment · Two (2) copies of Contract Documents and Teclmical Specifications · 90% Opinion of Probable Construction Cost · SJRWMD and DEP Permitting Documents (as reqmred) 100% Final Submittal · Twelve (12) sets of Full Size Final Construction Drawings, Blueline Plans · One (1) copy of Original Contract Docmnents and digital copy · Final Opinion of Probable Construction Cost SJ~WMD Permitting Documents (as reqinred) 4 Project Schedule The above scope of services for design and permhtting will take approximately four (4) months to complete, once authorization is provided. Design and Penmtfing schedule shall be provided at a later date. Compensation Compensation to the Consultant for services performed under this fee proposal will be a Not to Exceed cost of $134,722.00, including $1,110.00 for direct costs. The Not to Exceed fee includes survey, georechnical and environmental services. Tlce manhour estimates m~d summary of fees are presented in Tables 1 and 2. Exclusions The following tasks and activities are not included in the above scope of services and have not been made part of this fee proposal. These services can be provided by the Enghneer under an additional authorization issued by the City, or as directed by the City with the understanding that these services are considered out of scope and may result in additional serv/ces fees to the Engineer. · Penmt or Application Fees · Front End Contract Documents · Providing copies of plans and specifications beyond the number specified herein · Hydrologic and hydraulic modeling beyond the scope of CDM's Stormwater Master Plan. · Conceptual Renderings of the project site. Rendering shall be provided on an as needed basis and under direct authorization auld supervision by City staff. · Construction Administration services The City shali provide copies ora11 existing pians, caiculations, aeriais, plats, right of way maps, traffic data, perrrdt fees, title searches and appraisals. The Scope of Services excludes a traffic analysis, structuraI design, signalization, landscaping, imgafion, lighting, offsite improvements and remediation of contaminated areas. Respectfully, WCGlNeel-Schaffer, Inc. Richard Campanale, P.E. Senior Project Manager Cc: Rick Melchiori, P.E. Project Director Z ,,~ LLI N ,_1 © tl.I © 13_ p- (D 12.1 o ICl rn U.I TABLE 2 SUMMARY OF OTHER DIRECT COSTS LOWER STONECROP IMPLEMENTATION PROJECT April 1, 2004 Total Unit Total Description Quantity Units Ref. Cost Cost Reproduction Photocopies 2400 each 1 $ 0.10 f $ 240 Blueprints (City Review) 150 each 2a $ [.00 $ 150 Blueprints I20 each 2b $ 1.00 $ 120 1/2~size Computer Plots (DRC) 0 each 3 $ 2.00 $ Full-size Computer Plots 0 each 4 $ 8.00 $ Full-size Vellum Plots 0 each 5a $ !2.00 $ IFull-size Vellum Plots 0 each 5b $ 12.00 $ I Subtotal - Reproduction S 510 ~ommnnieations, Faxes 6 $ 50 Postage, Freight, Courier 7 $ 50 ~iiseellaneous 8 $ 500 tOTAL I $ 1,110 1 perrmt and report copies 2al 10 sheets x 5 sets ~ 50%, 90% Final a~d perrmmg 2b 10 sheets x 12 sets ~ Final 3 4 5a n/a 5b n/a 6 Commnnication ch~r~es include all lon~ distance telephone and fax charges 7 $10 per week for postage, ove~,~ht mail fi'eight, courier, etc. fro' 24 weeks 8 Travel ~pe~es I I HOME OF PELIG~4 JSld~lqD CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Collier Canal Rehabilitation and Stormwater Retrofit Project Terrence R.~vl/oo ~e City Manager Agenda No. OL~ C~5 Department Origin: Engr~.~"~..~r Purchasing/Contracting: Finance Director: 0/~.._ ~ CiWAttorney: ~ ~ ~ Ci~ Clerk: ~ Date Submitted: April 5, 2004 For Agenda of: April 14, 2004 Exhibits: Proposed Work Authorization No. I under Stormwater Engineering Contract with CDM. EXPENDITURE P. JE Q UQ~E/): Not to exceed $174,795 AMOUNT BUDGETED: $5,400,000 APPROPRIATION REQUIRED: $174,795 FUNDl~G SO URCE: Stormwater Utility Revenue Bonds Proceeds SUMMARY Attached is proposed Work Authorization No. 1 under the Stormwater Engineering Contract with Camp Dresser McKee (CDM) to provide engineering se~ices on stormwater projects under the City's Master Stormwater Management Plan (MSWMP). This proposed Wo~k Authorization No. 1 is a result of working meetings between CDM and the Engineering Department that have determined scope, schedule, and budget parameters and constraints. The more detailed specific scope of work under this Work Authehzation No. 1 to CDM for the Collier Canal Rehabilitation and Stormwater Retrofit Proiect is attached and is accompanied by a not-to-exceed pdce quotation from CDM in the amount of $174,795. The Engineering Department has reviewed the scope, schedule, and not-to-exceed quotation and finds the terms to be acceptable and the not-to-exceed pdce quotation to be consistent with the City's own fair price estimate and within the program budget allocated for same. Continuing work on this project will include ongoing value engineering best efforts and collaboration by all parties to further reduce the actual final cost to a level significantly below the current stated not-to-exceed price quotation. The scope of work under this Work Authorization No. 1 to CDM includes the engineering services required in the ~mmediate term to meet the program schedule, including the agreed upon outsourcing for surveying, geotechnical study, and environmental assessment This Work Authorization No. 1 will take the subject project through the bidding stage but does not include any quotation for construction phase services. Budgeted Construction phase services will be the subject of additional Work Authorizations at a later date when more detail is available as to construction phase schedule and demands. RECOMMENDED ACTION Move to approve the award of the attached proposed Work Authorization No. 1 to CDM under their existing Stormwater Engineering contract to perform engineering services as outlined with in the attached scope of work for the Collier Canal Rehabilitation and Stormwater Retrot'rt Project and as consistent with the City's previously adopted Master Stormwater Management Plan (MSWMP) and appropriate the funds for a not to exceed price of $174,795 from the Stormwa'ter Utility Revenue Bonds Proceeds. CITY OF SEBASTIAN. FLORIDA WORK AUTHORIZATION FORM Work Authorization No: #~1 Project Identification: Colliar Canal Rehabilitation and Stormwater Plan Relxofit Prom'aan IT IS AGREED to m~de~'~rake the £ollowmg work in accordance with the provisions of our Master Agreement entitled CONTINUTNG CONSULTING SERVICES FOR STORMWATER ENGINEERNG dated APRIL 6, 2004: Description of Assignment: SEE ATTACHED OUTLTNrE OF SCOPE OF SER\rIcEs ACCOMPANIED BY NOT-TO-EXCEED FEE 0UOTATION Basis of Compensation/Period of Selwices: Basts of compensation will be on om hourly basis with a not to exceed amount of $174,795 as provided for in the Master Agreement. Per/od of Servizes, work w/II commence uvon execution of tiffs Work Authorization by the parties, and completion o£ the work will take place no later than one calendar year hencegortk AGREED as to scope of services, time schedule, & budget tiffs .day o£ ,2004: CITY OF SEBASTIAIN, A Florida municipal cmlporation CAMP, DRESSER, & McKEE, INC. (CDM), By: By: Terrence Moore, City Manager (Seal) Attest: Sally A. Maio, CMC, City Clerk Approved as to Form and Content for Reliance by the City of Sebastian Only: Rich Strmgar, City Attorney Staff Approvals: CiW Engineer Finance D/rector ~eneral Services Administrator as to project as to budget only as to purchasing & contract EXHIBIT A CITY OF SEBASTIAN WORK AUTHORIZATION NO. 1 COLLIER CANAL REHABILITATION AND STORMWATER RETROFIT PROJECT SCOPE OF SERVICES PURPOSE This is an attachment to the Engineering Services Agreement for the City of Sebastian Continuing Services agreement dated April 2, 2004, between the City of Sebastian (CITY) and the firm of Camp Dresser & McKee Inc. (CDM) and made a part thereof. The purpose of this Exhibit is to specify the required services of CDM to conduct the portions of Master Stormwater Management Plan (MSMP) Implementation requested by the CITY. BACKGROUND Recently, the CITY completed an updating of their MSMP. This revision of the MSMP included hydraulic modeling of the primary canal system, water quality modeling of the portion of the City tributary to the South Fork of the Sebastian River. The MSMP made recommendations to reduce flooding due to a lack of storage and conveyance in the primary system. The MSMP also made recommendations to reduce mass loading of nutrients emd total suspended sollds to the South Prong of the Sebastian River. The CITY and CDM met with the St. Johns River Water Management D/strict (SJRWMD) In a MSMP review meeting and discussed the potential rehabilitation and retrofit of the City's stormwater system to improve water quality treatment and facilitate maintenance. The proposed improvements to Collier Canal are discussed m thks scope of work. These improvements Include the dredging of the canal to both remove accttmulated sediments as well as provide additional storage for increased residence time for water quality improvement and modification of existing water control structure to retrofit canal into a wet detention fadlity. Work Authorization No. 2 discusses specifically the replacement/relocation of the seawails. The project area and select features are shown on Figure 1. There are economic advantages to designing and permitting work authorizations 1, 2 and 3 as a single project and the associated budgets are based upon this assumption. The converted primary canal will provide additional water quality treatment for the City's stormwater runoff both in the existing conditions and potentially provide water quality treatment for areas within the City that will have their swale collection system converted to a Miami curb system. The project is described as follows: Collier Canal is the primary canal that drains the majority of the City area north of County Road 512 (CR512). Currently there is a significant amount of sedimentation evident within the canal right of way. Additionally, there are many locations where the seawalls are in a deteriorated condition. Collier Canal extends approximately 6000 feet, from CR512 to its ultimate ouffall immediately to the northwest of the intersection of Main Street and Wimbrow Drive. This canal passes under two bridges: Fleming Street and Lake Drive. The canal has an approximate top width of 100 feet; at the upstream end flow enters the canal from roadside ditches along CR512. The tributary areas to the north/northeast of the canal are drained via open ditches and swale to the canal The areas to the south/southwest of the canal are more typically drained by a subsurface drainage system. At the downstream end of the canal, flow from the Lake Hardee (and that portion of the City fringing the east side of Roseland Road) joins Collier.Canal and flows over an existing dam/weir structure into a tributary of the Sebastian River. The proposed improvement along Collier Canal considered in this scope of work will include dredging the canal and formalizing the level of water quality treatment being provided in this canal/wet detention facility. SCOPE OF SERVICES The following tasks define the Scope of Services for the implementation of the stormwater improvements reconunended for the Phase 1 primary stormwater management systems (PSMS). The tasks include the following services: survey, geotechnical, stormwater evaluation and modeling, design, permitting, bidding services, and public presentation to be completed by CDM. Phase 2 services for general and resident construction services will be determined at a later date. CDM shall complete the following tasks under Phase I services: TASK 1 - SURVEY SERVICES CDM, as part of this scope, will collect the topographic information to design the proposed improvements as listed in BACKGROUND above. A survey of Collier Canal as well as a limited survey of the tributary channels and culverts will be completed for hydraulic evaluation purposes. The survey services will provide the necessary support to define the extent of the existing drainage easements. The survey will establish a State Plane Coordinate (NAD 83) baseline for horizontal and vertical control, provide cross sections, flag wetlands, locate soil borings, potholes to locate utilities conflicts (up to 10), determine invert/top elevations of ail utilities within the project area and determine inverts and geometry of selected culverts. The survey services will also include existing right-of-ways and easements. The survey services will be provided by a subcontracting surveyor and are divided into three sub-tasks, as follows: Subtask 1.1 - Overall Surveying Services The following survey work is included in this sub-task: · Research: acquire horizontal ~nd vertical control near the project, right of way map for the Collier Canal and existing easements and right-of-ways. 569 WA 1 .doc Control: Establish State Plane Coordinate control (Horizontal NAD 83 and Vertical NGVD29) as monuments at the project area for at least twelve (12) points. Including conbeol in the vicinity of Airport Drive and Main Street. · Wetland jurisdictional Iocation: Locate and map the wetlands flagging placed by CDM. Up to 30 flags are estimated for budget purposes. · Project documents wi.il be produced and submitted to the CITY in an electronic format compatible and acceptable to the CITY (i.e., AutoCAD and Microsoft Word) All survey work shall meet the requirements of Chapter 472, Florida Statutes, and Chapter 61G17-6, Florida Administrative Code. The surveys shall be signed and sealed by a Surveyor and Mapper registered in the State of Florida. AH survey information will be recorded in a field book, which must be submitted upon request and/or at the end of the Contract. When a data collector is used, the Surveyor shall submit a paper copy of the raw data fries botmd in a book, together with the electronic copy on a disk. All Design Survey computations shall be docttmented in a Design Survey Computation Book, which shah be submitted to the CITY with the Survey Field Notes upon request and/or at the end of the Contract. Subtask 1.2 - Route Surveys This work effort will be conducted in the project area as described above, as follows: There will be a total of thirty-four (34) canal cross sections required. These cross sections include thirty (30) in Collier Canal beginmng at CR512 and every 200 feet downstream, four (4) in Lake Hardee. The cross sections will include: both top of banks and sufficient number of interior points (maximum of 3 to 5 - including probing depth of muck) to adequately describe the channel shape, additionally, elevations 20 feet landward from each top of bank will be required. · Survey of the bridge foundations within the canal right of way of the bridges at Lake Drive and Fleming Stteet~ The pipe size, material upstream and downstream inverts and additional cross-sections for up to 10 culverts penetrating the seawall or providing conveyance to Collier Canal wiI1 be surveyed. If culverts are associated with a road crossing up to a maximum of 4 spot elevations on the road will be included. · Baseline survey will be shown with sufficient geometry, monumented and referenced in the field. · Additional cross sections/culverts as directed by Engineer (up to l0 hours of field crew). Up to 75 spot elevations to define the topography of the proposed spoils disposal area (approximately 1.5 acres clear land) and at the confluence of Collier Canal and the Twin Ditches (location of the proposed control structure). rnh1509WA 1 doc Subtask 1.3 - Right-of-Way and Topographic Survey Maps This work involves preparing existing and proposed right-of-way maps for the project area. Existing fight-of-way maps will show survey base line geometry tied to adjacent property owners' lines and right-of-ways and easements existing over the project. Right-of-Way maps and Topographic Survey will be delivered on 24-inch x 36-inch sheets at 1-inch = 50 feet scale as plan and profile showing property lines, drainage utilities easements, plotted line work, utility locations, topographic survey, baseline of survey and monumentation. · Up to four construction and temporary easements descriptions. TASK 2 - GEOTECHNICAL SERVICES CDM shall conduct a sub-surface soil investigation for the project design. CDM will retain a qualified geotechrdcal investigation subcontractor to conduct test borings and geotechrdcal laboratory testing. The geotechnical investigation will provide an overview of conditions in the project area to help define the geotechnical limitations of the proposed improvements. Additionally, borings shall be conducted at the proposed spoils disposal site, in order to determine whether the sub-surface conditions are conducive to a spoils facility,. It will be necessary to test the soils (accumulated sediments and channel bed material) for the presence of toxic substances, in order to ensure appropriate disposal methods are considered. Estimation of the depth of the accumulated organic material will be required. Estimation of the seasonal high water table will also be required as part of the sub-surface soil investigation. The geotechnical services that will be performed in the project area include conducting test borings and geotechnical laboratory analyses, and providing geotechnical and design recommendations to support the stormwater improvements and other elements of the project. The results of the geotechnical analyses will be documented in a report containing the following subtasks: Snbtask 2.1 - Data Collection This task includes the collection of the geotechnical information to be used in subsequent subtasks. Estimation of the depth of the accumulated organic material contained within Colher Canal. This will include a maximum of 5 sample depths along the length of the canal, as directed by the engineer. · Evaluation of structuraI foundation of both bridge crossings (Fleming Street and Lake Drive). · Soft borings and characterization of spoiis disposal site (maximum of 4 borings). · Soil sampling and characterization of soil composition (maximum of 4 sites) along Collier Canal. mb1569 WA 1 doc Subtask 2.2 - Report This task includes the reporting of the findings determined from the data collection and will include: · Presentation of the field and laboratory test procedures used. Description of subsurface conditions, including subsurface profiles, and estimated geotechnical engineering properties to design modification of existing chmmel cross sections and spoils containment facility (witt~ berms). · Description of the results of the testing of sediments for composition. · Recommendations for the required site preparation and earthwork construction. TASK 3 - HYDROLOGIC & HYDRAULIC EVALUATION CDM will use the ICPR (Version 3.02) hydrologic/hydraullc model developed for the City of Sebastian's Master Stormwater Management Plan (CDM, 2004) and modify the model (based on latest available survey) to develop the recommended alternative. The evaluation will consist of the following subtasks: Su btask 3.1 - Refinement of Hydrologic Representation The area tributary to these two canals is approximately 800 acres and consists of 19 hydrological units in the existing stormwater model. In order to provide a more refined representation it is proposed to subdivide up to ten existing hydrologic units. In addition to the refinement of the hydrologic units, the curve number and time of concentration will be recalculated. Subtask 3.2 - Refinement of Hydraulic Representation In the ICPR model, the existing representation of Collier Canal consists of 14 iLrtks and the Twin Ditches consists of 5 links. These links wilt be updated with the obtained survey. Additionally, cross sections for those channels upstream of the Twin Ditch will be obtained and these links will also be refined. Also Included in the survey scope are a number of culverts, which may be Included in the model. These culverts include those that penetrate the seawalls as well as culverts providing conveyance to Collier Canal and the Twin Ditches. Subtask 3.3 - Simulation of Existing Conditions CDM w21 simulate the mean annual, 10-year, 25-year and 100-year design storm events of a 24- hour duration. The evaluation will consider runoff volumes, peak stages, flows and velocities within the project. CDM will also quantify, the level of water quality treatment cttrrently being provided in this portion of the CITY. Subtask 3.4 - Simulation of Proposed Conditions CDM wgl modify the existing conditions model to represent the proposed modifications to both Collier Canal and the Twin Ditches. These modifications will Include, modifications to the cross section based upon proposed dredging and modification/construction of a control structure associated with the outfalI of the canals. CDM will also quantify the level of water quality treatment as equivalent volume that will be provided by the proposed modifications In this portion of the CITY. The modifications will be iterative and based upon the conceptual design as defined in Task 5 below. Subtask 3.5 - Documentation of Model Modifications CDM will document the results of the modification of the existing and proposed condition models. This documentation will include discussion of curve number and time of concentration calculations, refinement of hydrologic representation, refinement of hydraulic representation, comparison of peak stages and flows and a discussion of ~he proposed conditions. This documentation will provide the basis of the permit application package to be submitted to the SJRWMD as described in Task 6 below. TASK 4 - ENGINEERING ANALYSIS AND DESIGN CDM will prepare construction plans for the recommended improvement. CDM will prepare 24-inch x 36-inch plans (1-inch = 50 feet). The Canal and ditch work will be shown on plan and profile drawings. The seawall will also be shown on the plan and profile drawings for the Collier Canal. CDM will work with CITY staff to accommodate the proposed improvements within the limited space to the extent possible without impacting adjacent properties and/or identified utilities. The proposed improvements, as outlined Ln above, consist of the dredging of the existing primary canals, replacing seawalls, armoring channel side slopes, and construction of a water control structure to provide increased residence time for water quality improvement of the stormwater runoff. Subtask 4.1 - Conceptual Design CDM will prepare a conceptual design for the project for review by the CITY. The conceptual design will be developed in conjunction with the Hydraulic Evaluation in Task 3. This will be done to determine the most cost effective design, which will meet the water quality objectives of this project. The conceptual design will consist of typical layouts, typical cross sections and typical details that will be used in the final design. The conceptual design, (30 percent complete) will also include a conceptual cost estimate of the improvements required for the entire system so that if phasing of the capital expenditures is required it can be plarmed. Subtask 4,2 - Contract Drawings CDM will prepare plans for the construction of the proposed modifications for Collier Canal. CDM will submit 30, 60 and 90 percent plans to the CITY for review. This task includes two (2) review meetings with CITY staff at the 50 and 90 percent design milestones. Each design milestone will include an opinion of the construction cost of the proposed improvements (Sub- Task 5.4 below). After the 30 percent design milestone has been reviewed and approved by the CITY, CDM w/il incorporate comment and continue preparation of design documents for the project. At the 90 percent completion stage, CDM will provide a constructabllity review of any proposed improvements and update the hydraulic modeling as necessary. mhl,569 WA 1.doc The construction plans will consist of plan sheets listed in Table I below and include the performance of specific work and preparation of details and documents as follows: · Plan and Profile drawings at 1-inch = 50 feet of improvements · Geotectmical Data · Access road details (if necessary) · Maintenance of Traffic · Stormwater structures · Sheet pile layout and details · Culvert replacement and details (if necessary ) · Foundation details · Typical Sections · Cross Sections · Utilities relocation (if necessary) · Erosion control FDOT Roadway and Traffic Design Standards (2002) and Standards Specifications (2004) will be used. These will be modified as recommended by CDM with CITY approval. Table 1 describes an approximate sheet cotmt for the construction plans: TABLE1 SHEET DESCRIPTION Cover Abbreviations, Symbols and General Notes Index/Key Maintenance of Traffic Canal and Ditch Typical Sections Sequence of Construction Summary of Quantities Plan and Profile - Collier Canal Plan and Profile - Twin Ditches Structural Details Stormwater Structures Control Structure - plan and sections Spoil confinement area NUMBER OF SHEETS Erosion Control - Plan view only 5 3 4 4 2 3 Details 3 4 Miscellaneous Structures Utilities Adjustments~ 1 TOTAL 37 (1) Minor utility adjustments, if necessaw. CDM will submit 30, 60 and 90 percent plans to the CITY for review. This task includes two (2) review meetings with CITY staff at the 50 and 90 percent design milestones. CDM will submit three (3) copies of 1linch x 17inch (half sizes) FDOT format at each scheduled design milestone for CITY review. The CITY's review comments ~vill be incorporated into the final construction documents (plans and specifications) as mutually agreed upon. CDM will furnish one reproducible set of final construction documents to the CITY prior to bid advertisement, Sttbtask 4.3 - Contract Specifications CDM will provide contract specifications to the CITY for review. Edits agreed upon by CDM and CITY will be incorporated. Sufficient specifications will be provided for the consta'uction of the proposed improvements. S~tbtask 4.4 - Probable Construction Cost Estimate CDM will provide an engineer's opinion of the probable cost of construction for the project at the 30, 60 and 90 percent completion milestones and prepare a final opinion of the probable construction cost estimate at the completion of the design. Subtask 4.5 - Quality Assurance/Quality Control CDM will hold a formal QA/QC review of the proposed modifications to Collier Canal and the Twin Ditches. This review will consider at a minimum conskructability and regulatory considerations. Subtask 4.6 - Project/Program Management This task consists of project management, coordination of project, invoicing and the generation of project status reports. TASK 5 - PERMIT ASSISTANCE CDM shalI prepare and submit permit packages to the St. Johns River Water Management District (SJRWMD) and United States Army Corp of Engineers (USACOE) for their review and approval. CDM wilI provide permit assistance required to obtain the necessary permits to construct this project. For this scope of services, it is anticipated that a joint Environmental Resources Permit (ERP) will be required from the SJRWMD and USACOE. Subtask 5.1 - Meetings with the SJR WMD and USA COE CDM will meet with representatives of the SJRWMD and USACOE to discuss the objectives of the overall project and to clarify the level of permitting needed for the proposed channel improvements. A total of two meetings are estimated for budgeting purposes. Subtask 5.2 - Permit Application CDM will prepare and submit an Environmental Resources Permit (ERP) package application to the SJRWMD and USACOE and respond to up to two Requests For Additional Information (RAIs) to clarify J2xformation in the permit application package. CITY will pay ali applicable permit fees. The following elements are typically required in the ERP application: · Brief report of project mh1569 WA 1doc · Basin delineation · Peak flow quantities and analysis (25 year & 100 year-2l hour storms) · Construction sequence or phases (if applicable) · Proposed construction layout · Construction ~ckniques · Stormwater treatment and control techniques · Wetland delineation and potential mitigation · Construction plans Subtask 5.3 - Environmental Assessment CDM will prepare an environmental assessment report addressing wetlands and other environmental impacts. It is possible that there may be limited wetland or other environmental impacts in the Project area. CDM will meet with agencies to discuss the jurisdiction of canals, Twin Ditches and Collier Canal. A site review of the project site including the outfaI1 area, the Twin Ditches and the potential spoils disposal area will be conducted. A review of wetland and potential gopher tortoise habitat and threatened and endangered species wiil be conducted. The results of these investigations wig be formalized in a report. TASK 6 - BIDDING SERVICES CDM shah provide services to coordinate and facihtate the begirming of construction. CDM shall assist the CITY in preparing bid documents. All construction specifications shall refer to FDOT specifications. CDM w/ii prepare Special Provisions and Techn/cal Specifications for items not covered by FDOT specifications. CDM will attend the Pre-bid Conference. CDM will assist in answering questions of Bidders and m issuing addendums that are required. Up to t~vo addendums have been budgeted. CDM will assist the CITY in reviewing the bidders and bids and in making a recommendation for award to the CITY. As part of the recommendation, CDM will conduct an investigation of the apparent low bidder and provide a written recommendation to the CITY regarding the lowest responsive bidder. TASK 7 - PUBLIC PRESENTATIONS CDM will assist the CITY by attending up to two (2) public information meetings to be held at a time and place to be determined by the CITY and make presentations relevant to the design and affect of the improvements on the community and property owners. CDM will answer questions from the public regarding the project as given by citizens or interested groups. CDM wilt provide a written surmnary of the meeting minutes. r,~, \ / rah15S9 WA 1.doc PHASE 2 (Not Included In This Work Authorizationt TASK 8 - GENERAL AND RESIDENT SERVICES DURING CONSTRUCTION CDM will assist the CITY's engineering representative during flae course of the construction project. CDM will perform General Services during construction including correspondence with the Contractor, shop drawing review, reviewing requests for clarification, per£ormmg site visits and reviewing pay requests by the Contractor. CDM will also perform part time resident inspection of the project during construction. The estimated length of time for construction of this project is estimated to be 12 months. This task has not been considered in the budget at this point in tLme. A separate scope of services and budget for this task will be provided in the next phase of this project. SERVICES NOT INCLUDED The current scope and budget have not considered the following tasks: General and Resident Inspection Services during Construction Development of a mitigation plan for any potential wetland impacts Development of detailed Threatened and Endangered Species (T&E) survey and mitigation effort for any T&E impacts Development of any design associated with docks or sundry items that may be impacted by modifications within either channel. SCHEDULES AND TIME CONSTRAINTS This project shall be coreanenced upon approval by City Council. CDM wffl endeavor to complete this work in twelve (12) months from the date of the Notice to Proceed. COMPENSATION A project budget is attached. The budget outlines the levels of effort for each subtask by labor category. Z 0 0 ;'~OME O[ P~'~C. AN ~$LAHD CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Collier Canal Seawall Desiqn Ap/~ubmittal by: City Manager Terrence R.~[e6re Agenda No. ~L~, ~ 5 {-,~ Department Origin: Purchasing/Contracting: Finance Director: City Attorney: City Clerk: <~ ,~,~.~'"'- Date Submitted: April 5, 2004 For Agenda of: April 14, 2004 Exhibits: Proposed Work Authorization No. 2 under Stormwater Engineering Contract with CDM. EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION I FUNDING SOURCE: Not to exceed $238,702 $5,400,000 REQUIRED: $238,702 Stormwatar Utility Revenue Bonds Proceeds SUMMARY Attached is proposed Work Authorization No. 2 under the Stormwater Engineering Contract with Camp Dresser McKee (CDM) to provide engineering services on stormwater projects under the City's Master Stormwater Management Plan (MSWMP). This proposed Work Authorization No. 2 is a result of working meetings between CDM and the Engineering Department that have determined scope, schedule, and budget parameters and constraints. The more datailed spec/ftc scope of work under this Work Authorization No. 2 to CDM for the Collier Canal Seawall Desiqn is attached and is accompanied by a not-to-exceed price quotation from CDM in the amount of $238,702. The Engineering Department has reviewed the scope, schedule, and not-to-exceed quotation and finds the terms to be acceptable and the not-to-exceed price quotation to be consistent with the C~'s own fair pdce estimate and within the program budget allocated for same. Continuing work on this project will include ongoing value engineering best efforts and collaboration by all parties to further reduce the actual final cost to a levet significantly below the current stated not- to-exceed pdce quotation. The scope of work under this Work Authorization No. 2 to CDM includes the engineering serx4ces required in the immediate term to meet the program schedule, including the agreed upon outsourcing for surveying, geotechnical study, and environmental assessment. This Work Authodzafion No. 2 will take the subiect project through the bidding stage but does not include any quotation for construction phase services. Budgeted construction phase services will be the subject of addifionat Work Authorizations at a later date when more detail is available as to construction phase schedule and demands. RECOMMENDED ACTION Move to appro~ the award of the attached proposed Work Authorization No. 2 to CDM under their existing Storrnwater Engineering contract to perform engineering services as outlined w/thin the attached scope of work for the Collier Canal Seawall Desiqn and as consistent w/th the City's previously adoptecl Master Stormwater Management Plan (MSWMP) and appropnate the funds for a not to exceed price of $238,702 from the Stormwater Utility Revenue Bonds Proceeds. CITY OF SEBASTIAN. FLORIDA WORK AUTHORIZATION FORM Work Authorization No: #_~2 Project Identification: Collier Canal Seawall Desian Progjam IT IS AGREED to undertake the following work in accordance with the provisions of our Master Agreement entitled CONTFNUlXqG CONSULTING SERVICES FOg. STORMWATER ENGiNEERNG dated APRIL 6, 2004: Description of Assignment: SEE ATTACHED OU~FLItXEE OF SCOPE OF SERVICES ACCOMPANYED BY NOT-TO-EXCEED FEE QUOTATION Basis of Compensation/Period of Services: Basis of compensation ;viii be on an hourly basis with a not to exceed amount of $238,702 as t>rovided for in the Master Agreement. ' Period of Sermces, work w~ll commence aport execuuon of this Work Authorization by the parties, and eompletioa &the wmi( will take place no later than one calendar year henceforth. AGREED as to scope of services, time schedule, & budget this day of ,2004: CITY OF SEBASTIAN, A Florida municipal corporation CAMP, DRESSER, & McKEE, INC. (CD1VI), By: Terrence Moore, City Manager (Seal) By: Attest: Sally A. Maio, CMC, City Clerk Approved as to Form and Content for Reliance by the City of Sebastian Only: Rich Sn'inger, City Attorney Staff Approvals: City Engineer Finance Director ~--'~eneral Services Administrator as to project as to budget only as to pm'chasing & contract ad,min. EXHIBIT A CITY OF SEBASTIAN WORK AUTHORIZATION NO. 2 COLLIER CANAL SEAWALL ASSESSMENT AND DESIGN SCOPE OF SERVICES PURPOSE This is an a~tachment to the EngineerLng Services Agreement £or the City of Sebastian Continuing Services agreement dated April 2, 2004, between the City of Sebastian (CITY) and the firm of Camp Dresser & McKee Inc. (CDM) and made a part thereof. The purpose of this Exhibit is to specify the required services of CDM to conduct the portions of Master Stormwater Management Plan (MSMP) Implementation requested by the CITY. BACKGROUND Recently, the CITY completed an updaffng of their MSMP. This revision of the MSMP included hydraulic modeling of the primary canal system, water quality modelIng of the portion of the City tributary to the South Fork of the Sebastian River. The M~MP made recommendations to reduce floodIng due to a lack of storage and conveyance in the primary system. The MSMP also made recommendations to reduce mass loading of nutrients and total suspended solids to the South Prong of the Sebastian River. The CITY and CDM met with the St. Johns River Water Management District (SJRWMD) in a MSMP review meeting and discussed the potential rehabihtation and retrofit of the City's stormwater system to improve water quality treatment and facilitate maintenance. The proposed improvements to the Co/Oder Canal seawalls are discussed in this scope of services. The project area and select features are shown on Figure 1. There are economic advantages to designing and permilting work authorizations 1, 2 and 3 as a sIngle project and the assodated budgets are based upon this assumption. Replacement of the seawalls was recommended in the MSMP, however the cost of replacing the seawalls is not included in the bond issue, the funding for the replacement of the seawalls will be derived from a special assessment on the adjacent properties. The components of the project are described as follows: Collier Canal is the primary canal that drains the majority of the City area north of County Road 512 (CR512). The majority of the seawalls have been in place since the original construction of the canal m the early 1960s. There are many locations where the seawalls are In a deteriorated condition. This deteriorated condition manifests itself primarily as the center portion of the seawall fating, in contrast to any sort of rotation of the seawall. Collier Canal extends approximatelv 6000 feet, from CR512 to its ultimate ouffall immediately to the northwest of the intersection ~)f Main Street and Wimbrow Drive. This canal passes " under two bridges: Fleming Street and Lake Drive. mh1569 WA 2.doc The canal has an approximate top width of 100 feet; at the upstream end flow enters the canal from roadside ditches along CR512. The tributmT~ areas to the north/northeast of the canal are drained via open ditches and swale to the canal. The areas to the south/southwest of the canal are more typically drained by a subsurface drainage system. At the downstream end of the canal, flow from the Lake Hardee (and that portion of the City fringing the east side of Roseland Road) ioins Collier Canal and flows over an existing dam/weir structure into a tributary of the Sebastian River. The proposed improvement along Collier Canal will include replacing the seawall. SCOPE OF SERVICES The following tasks define the Scope o£ Services for the implementation of the stormwater improvements recommended for the Phase 1 primary stormwater management systems (PSMS). The tasks include the following services: survey, geotechnical, stormwater evaluation and modeling, design, permitting, bidding services, and public presentation to be completed by CDM. Phase 2 services for general and resident construction services will be determined at a later date. CDM shall complete the following tasks under Phase I services: TASK 1 - SURVEY SERVICES CDM, as part of this scope, will collect the topographic information to design the proposed improvements as listed in BACKGROUND above. A survey of Collier Canal as well as a limited survey of the tributary channels and culverts will be completed for hydraulic evaluation purposes. The survey services will provide the necessary support to define the extent of the existing drainage easements. The survey will establish a State Plane Coordinate (NAD 83) baseline for horizontal and vertical control, provide cross sections, flag wetlands, locate soil borings, potholes to locate utilities conflicts (up to 10), determine invert/top elevations of all utilities within the project area and determine inverts and geometry of selected culverts. The survey services will also include existing right-of-ways and easements. The survey services will be provided by a subcontracting surveyor and are divided into three sub-tasks, as follows: Subtask 1.1 - Overall Surveying Services The following survey work is included in this sub-task: Project documents will be produced and submitted to the CITY in an electronic format compatible and acceptable to the CITY (i.e., AutoCAD and Microsoft Word) /~_~ta flies bound in a ? All survey work shall meet the requirements of Chapter 472, Florida Statutes, and Chapter 61G17-6, Florida Administrative Code. The surveys shall be signed and seaIed by a Surveyor and Mapper registered in the State of Florida. Ail survey information will be recorded in a field book, which must be submitted upon request and/or at the end of the Contract. When a data collector is used, the Surveyor shall submit a paper copy of the raw book, together with the electronic copy on a disk. All Design Survey computations shall be documented in a Design Survey Computation Book, which shall be submitted to the CITY with the Survey Field Notes upon request and/or at the end of the Contract. S~tbtask 1.2 - Route Surveys This work effort will be conducted in the project area as described above, as follows: The elevation and horizontal location of the landward edge of the existing seawaI1 will be determined every 50 feet along both sides of Collier Canal. The pipe size, material, upstream and downstream inverts and additional cross-sections for up to 20 culverts penetrating the seawall will be surveyed. Locate up to 50 soil boring sites along Collier Canal. Baseline survey will be shown with sufficient geometry, monumented and referenced in the field. Initial data collection has indicated the use of corrugated asbestos sheeting at the Fleming Street Bridge. CDM wi]l videotape the full visible portion of both seawalls along the entire extent of Collier Canal and determine the seawall material. Subtask 1.3 - Right-of-Way and Topographic Survey Maps This work involves preparing exist4ng and proposed right-of-way maps for the project area. Existing right-of-way maps will show survey base line geometry tied to adjacent properW owners' lines and right-of-ways and easements existing over the project. Right-of-Way maps and Topographic Survey will be delivered on 24-inch x 36-inch sheets at 1-inch = 50 feet scale as plan and profile showing proper .ty lines, drainage utilities easements, plotted line work, utility locations, topographic survey, baseline of survey and monumentation. TASK 2 - GEOTECHNICAL SERVICES CDM shall conduct a sub-surface soil investigation for the project design. CDM will retain a qualified geotechnical investigation subcontractor to conduct test borings and geotectmical laboratory testing. The geotechnical investigation will provide an overview of conditions in tire project area to help define the geotechnical limitations of the proposed improvements. The sub- surface soil investigation shah include soil borings along the edges of Collier Canal. Estimation of the seasonal high water table will also be required as part of the sub-surface soil investigation. Discussion with the geotechnical subcontractor has indicated that obtaining the soil borings needed for the design of the seawall could be obtained in one of two ways. The borings couid be drilled from the landside, with the drill rig obtaining access from between the existing houses. The alternative would be to have an amphibious drill rig access the boring locations from the rnh1569 WA 2.doc canal. As CITY staff indicated a concern with a lack of clearance between the houses, the later method was budgeted in this effort. The geotechnical services that will be performed in the project area include conducting test borings and geotechnical laboratory analyses, and providing geotechnicaI and design recormmendations to support the stormwater improvements and other elements of the project. The results of the geotechnical analyses wig be documented in a report containing the following subtasks: S~btask 2.1 - Data Collection This task includes the collection of the geotechnical information to be used in subsequent subtasks. Soil borings and testing along both edges of the existing seawalls in Collier Canal (maximum of 50 sampling sites), to provide adequate geotechnical information to aid in the design of the proposed seawaIls. The testing will include: SPT, sieve analysis, organic content. S~tbtask 2.2 - Report This task includes the reporting of the findings determflned from the data collection and will include: · Presentation of the field and laboratory test procedures used. · Description of subsurface conditions, including subsurface profiles, and estimated geotechnical engineering properties to design seawalls. · Recommendations for the required site preparation and earthwork construction. Subtask 2.3 - Seawall Design This task will include design of proposed seawalls and wig include: · Conceptual design of seawalls including general discussion of conditions of existing seawalls · Final design of seawalls including value engineering discussion of potential materials which could be used. TASK 3 - SEAWALL ASSESSMENT The CITY has requested that CDM develop a special assessment program to recover the costs of rehabilitation of the seawall located in CoLlier Canal. CDM understands that the City, would issue special assessment bonds to finance the rehabilitation. Such debt would be serviced through special assessment payments included on the property, tax bills of specially benefited properties as a non-ad valorem special assessment employing the Uniform Method of Collections provided for in Florida Statutes. This task will consist of the following snbtasks: mb1569 WA 2.doc Sabtask 3.1 - Project Initiation Meeting with Citjf Staff CDM proposes to meet with City staff, including the Finance Director and City Attomev, immediately after receipt of wri~tert notice to proceed. Topics for discussion will includ~ milestone schedule, authorizing legislation, history of seawall rehabilitation project, feasible/allowable alternative methodologies for ~stablishing units of service (e.g., linear feet of seawalI on property, equivalent dweiling units), and coordination with other project financing team members (i.e., financial advisor, underwriter, bond/disclosure counsel). Subtask 3.2 - Development of Project Costs CDM will develop a table setting forth project cost estimates. Included wllI be construction costs, techmcal services costs, contingencies, financing costs (based on input from the underwriters/financial advisors), early payment discounts, and Tax Collector's fee. Subtask 3.3 - Evahtate Alternative Methodologies and Recommendations For those alternative methodologies considered feasible and allowable, CDM will compare the relative advantages and disadvantages. CDM will recommend one of the alternatives for use in the City's special assessment project. Subtask 3.4 - Prepare First Draft of Engineer's Report for Official Statement CDM will prepare the first draft of the Engineer's Report to be included in the Official Statement. This report, memorializing the due diligence efforts on the part of the Consulting Engineer, will include the following: · General description of the City. [] Description of the seawall rehabilitation project, including the necessity for it. Estimated project cost. [] Determination of general benefit versus special benefit. · Proposed special assessment methodology. · Estimated special assessments, including prepay discount, principal amount, m~d annual instddment amounts. · Summary and conclusions. CDNI will provide sufficient copies of the report to each of the members of the project financing team. Subtask 3.5 - Prepare Preliminary Special Assessment Roll CDM will obtain from City staff a IistLng of ail specially benefited properties to include parcel tax identification number, owner name, situs address and mailing address, if different from sims address. CDM wi11 use this listing to prepare the preliminary special assessment roll containing for each parcel, in addition to the data items listed above, the urdts of benefit, the special assessment rate for each urdt of benefit, the prepayment discount amount, the annual installment amotmt, and the total of installment payments over the duration of the program. CDM will furnish hard copies and electronic copies to interested members of the project financing team~ Subtask 3.6 - Prepare and Mail First Class Notices Florida statutes require that owners of property subject to a special assessment be notified of such assessment by a notice mailed using USPS first class postage. CDM will obtain from the legal representative on the project team the template to be used for the notice. CDM will obtain sufficient letterhead stationery and envelopes from the City, and will prepare and mail the notices, employing a marl merge from e preliminary special assessment roll in conjtmction with the template. Subtask 3.7 - Prepare Second Draft of Engineer's Report for Official Statement CDM will prepare the second draft of the Engineer's Report to be included in the Official Statement. This version will be black]ined to clearly indicate comments received concerning the first draft. ' CDM will provide sufficient copies of the report to each of the members of the project financing team. Subtask 3.8 - Prepare Final Engineer's Report for Official Statement After receiving any comments concerning the second draft of the Engineer's Report, CDM will finalize the report. CDM wig provide the printer with a camera-ready copy of the report for inclusion in the Preliminary Official Statement and the Official Statement. Subtask 3.9 - Attend Public Hearing CDM will prepare for and attend the statutorfly required public hearing at which tire City Cotmcil will act as the board of equalization with respect to the special assessment district. Subtask 3.10 - Prepare Final Special Assessment Roll Upon completion of the project, CDM will use final project costs to re-compute the prepayment discount rate and the principal amount of the assessment rate. CDM will coordinate with City staff and other members of the project financing team as to the method for handling overpayments from those property owners that prepaid or paid off their special assessments since the original time of levy. Subtask 3. I1 - Meetings In addition to the project initiation meeting with City staff (Subtask 3.1), CDM will meet with the City staff up to 3 times as requested by the City. TASK 4 - ENGINEERING ANALYSIS AND DESIGN CDM will prepare construction plans for the recommended improvement. CDM will prepare 24-inch x 36-inch plans (1-inch = 50 feet). The Canal and ditch work will be shown on plan o_nd profile drawings. The seawall will also be shown on the plan and profile drawkngs for the Collier Canal. CDM will work with CITY staff to accommodate the proposed improvements within the limited space to the extent possible without impacting adjacent properties and/or identified utilities. mh1569 WA 2doc The proposed improvements, as outlined above, consist of the dredging of the existing primary canals, replacing seawalls, armoring channel side slopes, and construction of a water control structure to provide increased residence time for water quality improvement of the stormwater runoff. Subtask 4.1 - Conceptual Design CDM will prepare a conceptual design for the project for review by the CITY. The conceptual design will be developed in conjunction with the Hydraulic Evaluation in Work Authorization No. 1. This will be done to determine the most cost effective design, which will meet the water quality objectives of this project. The conceptual design will consist of typical layouts, typical cross sections and typical details that will be used in the final design. The conceptual design, (30 percent complete) will also include a conceptual cost estimate of the improvements required for the entire system so that if phasing of the capital expenditures is required it can be planned. Subtask 4.2 - Contract Drawings CDM will prepare pIans for the construction of the proposed modifications for both Collier Canal and the Twin Ditches. CDM will submit 30, 60 and 90 percent plans to the CITY for review. This task includes two (2) review meetings with CITY staff at the 50 and 90 percent design milestones. Each design milestone will include an opimon of the construction cost of the proposed improvements (Sub- Task 5.4 below). After the 30 percent design milestone has been reviewed and approved by the CITY, CDM wilt incorporate comment and continue preparation of design documents for the project. At the 90 percent completion stage, CDM will provide a constructability review of any proposed improvements and update the hydraulic modeling as necessar,v. The construction plans will consist of plan sheets listed in Table i below and include the performance of specific work and preparation of details and documents as follows: · Plan and Profile drawings at 1-inch = 50 feet of improvements · Geotechnical Data · Access road details (if necessary) · Maintenance of Traffic · Stormwater structures · Sheet pile layout and details · Culvert replacement and details (if necessary ) · Foundation details · Typical Sections m~q1569 WA 2. doc · Cross Sections · Utilities relocation (if necessary) · Erosion control FDOT Roadway and Traffic Design Standards (2002) and Standards Specifications (2004) will be used. These wig be modified as recommended by CDM with CITY approval. Table 1 describes an approximate sheet count for the construction plans: TABLE I SHEET DESCRIPTION Cover Abbreviafions~ Symbols and General Notes Index/Key Maintenance of Traffic Canal and Ditch Typical Sections Sequence of Construction Summary of Quant t es NUMBER OF SHEETS 1 1 1 Plan and Profile - Collier Canal 5 Plan and Profile - Twin Ditches 3 Structural Details 4 Stormwater Structures 4 Control Structure - plan and sections 2 Spoil confinement area 3 Details 3 Erosion Control - Plan view only Miscellaneous Structures Utilities Adjustments~ TOTAL (1) Minor utili[y adjustments, if necessary. ,4 1 1 37 CDM will submit 30, 60 and 90 percent plans to the CITY for review. This task includes two (2) review meetings with CITY staff at the 50 and 90 percent design milestones. CDM will submit three (3) copies of llinch x 17inch (half sizes) FDOT format at each scheduled design milestone for CITY review. The CITY's review comments will be incorporated into the final construction documents (plans and specifications) as mutually agreed upon. CDM wig furnish one reproducible set of final construction documents to the CITY prior to bid advertisement. Subtask 4.3 - Contract Specifications CDM will provide contract spec/fications to the CITY for review. Edits agreed upon by CDM and CITY will be incorporated. Sufficient specifications will be provided for the construction of the proposed improvements. Subtask 4.4 - Probable Construction Cost Estimate CDM will provide an engineer's opinion of the probable cost of construction for the project at the 30, 60 and 90 percent completion milestones and prepare a final opinion of the probable construction cost estimate at the completion of the design. r~1569 WA 2.doc Subtask 4.5 - Quality AssurancedQualil~d Control CDM will hold a fonual QA/QC review of the proposed modifications to Collier Canal and the Twin Ditches. This review will consider at a minimum constructabliity and regulatory considerations. Subtask 4.6 - Project/Program iVIanagement This task consists o£ project management, coordination of project, invoicing and Lhe generation of project status reports. TASK 5 - PERMIT ASSISTANCE CDM shall prepare oa~d submit permit packages to the St. Johns River Water Management District (SJRWMD) and Un~ted States Army Corp of Engineers (USACOE) for their review and approval. CDM will provide permit assistance required to obtain the necessary perrnifs to construct this project. For this scope of services, it is anticipated that a joint Environmental Resources Permit (ERP) will be required from the SJRWMD and USACOE. Subtask 5.1 - Meetings with the SJRWMD and USACOE CDM will meet with representatives of the $~RWMD and USACOE to discuss the objectives of the overall project and to clarify the level of permitting needed for the proposed channel improvements. A total of two meetings are estimated for budgeting purposes. Subtask 5.2 - Permit Application CDM will prepare and submit an Environmental Resources Permit (ERP) package application to the S[RWMD and USACOE and respond to up to two Requests For Additional Information (RAIs) to clarify information in the permit application package. CITY will pay ali applicable permit fees. The following elements are ~pically required in the ERP application: · Brief report of project · Basin delineation · Peak flow quantifies and analysis (25 year & 100 year-24 hour storms) · Construction sequence or phases (if applicable) · Proposed construction layout · Construction techniques · Stormwater treatment and control techniques · WetIand delineation and potential mitigation · Construction plans Subtask 5.3 - Environmental Assessment CDM will prepare an environmental assessment report addressing wetlands and other .environmental impacts. It is possible that there may be lift,ted wetland or other environmental hmpacts in the Project area. CDM will meet with agencies to discuss the jurisdiction of canals, Twin Ditches and Collier Canal A site review of the project site incIuding the outfaI1 area, the Twin Ditches and the potential spoils disposal area will be conducted. A review of wetland and potential gopher tortoise habitat and threatened and endangered species will be conducted. The results of these investigations will be formahzed in a report. TASK 6 - BIDDING SERVICES CDM shall provide services to coordinate and facilitate the begirmmg of construction. CDM shall assist the CiTY in preparing bid documents. All construction specifications shall refer to FDOT specifications. CDM will prepare Special Provisions and Tecknical Specifications for items not covered by FDOT specifications. CDM will attend the Pre-bid Conference. CDM will assist in answering questions of Bidders and in issuing addendums that are required. Up to two addendums have been budgeted. CDM will assist the CITY in reviewing the bidders and bids and in making a recommendation for award to the CiTY. As part of the recorrtraendation, CDM will conduct an investigation of the apparent low bidder and provide a writlen recommendation to the CITY regarding the lowest responsive bidder. TASK 7- PUBLIC PRESENTATIONS CDM will assist the CITY by attending up to two (2) public information meetin§s to be held at a time and place to be determined by the CITY and make presentations relevant to the design and affect of the improvements on the community and property owners. CDM will answer questions from the public regarding the project as given by citizens or interested groups. CDM will provide a written summary of the meeting minutes. PHASE 2 (Not Included In This Work Authorization) TASK 8 - GENERAL AND RESIDENT SERVICES DURING CONSTRUCTION CDM will assist the CITY's engineering representative during the course of the construction project. CDM will perform General Services during construction including correspondence with the Contractor, shop drawing review, reviewing requests for clarification, performing site visits and reviewing pay requests by the Contractor. CDM will also perform part time resident inspection of the project during construction. The estimated length of lime for construction of this project is estimated to be 12 months. This task has not been considered in the budget at this point in time. A separate scope of services and budget for this task will be provided in the next phase of this project. mM569 WA 2.doc SERVICES NOT INCLUDED_ The current scope and budget have not considered the following tasks: · General and Resident Inspection Services during Construction · Development of a mitigat4on plan for any potential wetland impacts · Development of detailed Threatened and Endangered Species (T&E) survey and mitigation effort for any T&E impacts · Development of any design associated with docks or sundry items that may be impacted by modifications within either channel. SCHEDULES AND TIME CONSTRAINT~ This project shah be commenced upon approval by City Council. CDM will endeavor to complete this work Ln twelve (12) months from the date of the Notice to Proceed. COMPENSATION A proiect budget is attached. The budget outlines the levels of effort for each subtask by labor category. . Z CO,DO ~OME OF PELICAN ~S'La~D CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Twin Ditches Stormwater Retrofit Proiect e~t~en eg~. Moore Agenda No. ~.~L~. C'50 Department Origin: Eugr.~r.~'r~v Purchasing/Contracting: Finance Director: City Attorney: City Clerk: Date Submitted: April 5, 2004 For Agenda of.' April 14, 2004 Exhibits: Proposed Work Authorization No. 3 under Stormwater Engineering Contract with CDM. EXPENDITURE REQUIRED: Not to exceed $106,885 j$5,400,000 AMOUNT BUDGETED: APPROPRIATION REQUIRED: $'[ 06,885 FUNDING SOURCE: Stormwater Utility Revenue Bonds Proceeds SUMMARY Attached is proposed Work Authorization No. 3 under the Stormwater Engineering Contract wP, h Camp Dresser McKee (CDM) to provide engineering services on stormwater projects under the City's Master Stormwater Management Plan (MSWMP). This proposed Work Authorization No. 3 is a result of working meetings between CDM and the Engineering Department that have determined scope, schedule, and budget parameters and constraints. The more detailed specific scope of work under this Work Authorization No. 3 to CDM forthe Twin Ditches Stormwater Retrofit Proiect is attached and is accompanied by a not-to-exceed price quotation from CDM in the amount of $106,885. The Engineering Department has reviewed the scope, schedule, and not-to-exceed quotation and finds the terms to be acceptable and the not-to-exceed price quotation to be consistent with the City s own fay pr'ce estimate and with n the program budget allocated for same. Continuing work on this project will include ongoing value engineering best efforts and collaboration by all parties to further reduce the actual final cost to a level significantly below ~he current stated not- to-exceed price quotation. The scope of work under this Work Authorization No. 3 to CDM includes the engineering services required in the immediate term to meet the program schedule, including the agreed upon outsourcing for surveying, geotachnical study, and environmental assessment This Work Authorization No. 3 will take the subject project through the bidding stage but does not include any quotation for construction phase services. Budgeted construction phase serwces will be the subject of additional Work Authorizations at a later date when more detail is available as to construction phase schedule and demands. RECOMMENDED ACTION Move to approve the award of the attached proposed Work Authorization No. 3 to CDM under their existing Stormwater Engineering contract to perform engineering services as outlined within the attached scope of work for the Twin Ditches Stormwater Retrofit Proiect and as consistent with the City's previously adopted Master Stormwater Management Plan (MSWM P) and appropriate the funds for a not to exceed price of $1 g6,885 from the Stormwater Utility Revenue Bonds Proceeds. CITY OF SEBASTIAN~ FLORIDA WORK AUTHORIZATION FORM Work Authorization No: #3 Project Identification: Twin Ditches Stormwater Plan Retrofit Prom'am IT IS AGREED to undertake the following ~vork m accardance with the provisions of our Master Agreement entitled CONT/nWLIING CONSULTING SERVICES FOR STORnX4WffATER ENG1NEERNG dated APRIL 6, 2004: Description of Assignment: SEE ATTACHED OUTLINE OF SCOPE OF SER\rfCES ACCOMPA~NTED BY NOT-TO-EXCEED FEE QUOTATION Basis of Compensation/Period of Services: Basis o£ compensation will be on an hourly basis with a not to exceed amount of $106,885 as provided for in the Master Agreement. Period of Services, work will commence upon execution of flz/s Work Authorization by the parties, and completion o£the work will take place no later than one calendar year hencefoxth. AGREED as to scope of services, time schedule, & budget this day of ,2004: CITY OF SEBASTIAN, A Florida mUmcipal corporation CAMP DRESSER, & MeKEE. INC. (CDM), By: By: Terrence Moore, City. Manager (Seal) Attest: Sally A. Mmo, CMC, City Clerk Appxoved as to Form and Content for Reliance by the City of Sebastian Only: Rich Stringer, City Attorney Staff Approvals: City Engineer ~Finance Dfl'ector General Services Administrator as to project as to budget only as to purchasing & contract admin, EXHIBIT A CITY OF SEBASTIAN WORK AUTHORIZATION NO. 3 TWIN DITCHES STORMWATER RETROFIT PROJECT SCOPE OF SERVICES PURPOSE This is an attachment to the Engineering Services Agreement for the City of Sebastian Continuing Services agreement dated April 2, 2004, between the City of Sebastian (CITY) and the firm of Camp Dresser & McKee Inc. (CDM) and made a part thereof. The purpose of this Exhibit is to spec/fy the required services of CDM to conduct the portions of Master Stormwater Management Plan (MSMP) Implementation requested by the CITY. BACKGROUND Recently, the CITY completed an updating of theLr MSMP. ]'his revision of the MSMP included hydraulic modeling of the primary canal system, water quahty modeling of the portion of the City tributary to the South Fork of the Sebastian River. The MSMP made recommendations to reduce flooding due to a lack of storage and conveyance in the primary system. The MSMP also made recommendations to reduce mass loadIng of nutrients and total suspended solids to the South Prong of the Sebastian River. The CITY and CDM met with the St. Johns River Water Management District (SJRWMD) in a MSMP review meeting and discussed the potential rehabilitation and retrofit of the City's stormwater system to improve water quality treatment and facilitate maintenance. The proposed improvements to the Twin Ditches are discussed in this scope of services. The project area and select features are shown on Figure 1. There are economic advantages to designing and permitting work authorizations 1, 2 and 3 as a single project and the associated budgets are based upon this assumption. The converted primary canals wflI provide water quality treatment for the City's stormwater runoff both in the existing condit/ons and potentially provide water quality t~reatment for areas within the City that will have their swale collection system converted to a Miami curb system. The components of the project are described as follows: Twin Ditches is the primary canal that drains a portion of the Airport as well as the area adjacent to Main Street. Currently, the cross section of this canal consists of two channels with a significant amount of material between the channels. The Twin Ditches extends approximately 4000 feet, from Airport Drive to its ultimate ouffalI immediateiy to the northwest of the intersection of Main Street and Wimbrow Drive. The canal has an approximate top width of 60 to 75 feet, which includes the center portion, which is approximately 20 feet wide. Upstream of Airport Drive the twIn ditches separate, the more northern of the ditches makes a right angle turn to the northwest into the airport proper and mh 569 WA 3 d~ provides drainage for a portion of the airport. The more southern ditch continues to run parallel to Main Street in a northeastern direction eventually making a right angle turn to the southeast crossing Main Street. Flow enters the canal along its length either through overland flow, from northern side or via open or closed side yard drainage features. The proposed improvement along the Twin Ditches will include enlargement of the existing cross section (i.e. removing the center berm), protection of the southern slope of the channel to improve stability, replacement of the culverts under Airport Drive and the construction of a water control structure at the downstream end of this canal. .SCOPE OF SERVICES .The following tasks define the Scope of Services for the implementation of the stormwater tmprovements recommended for the Phase 1 primary stormwater management systems (PSMS). The tasks include the following services: survey, geotechnical, stormwater evaluation and modeling, design, permitting, bidding services, and pubhc presentation to be completed by CDM. . Phase 2 services for general and resident construction services will be determined at a later date. CDM shall complete the following tasks under Phase 1: TASK 1 - SURVEY SERVICES CDM, as part of this scope, will collect the topographic information to design the proposed improvements as listed in BACKGROUND above. A survey of the Twin Ditches as well as a limited survey of the tributary channels and culverts will bt completed for hydraulic evaluation purposes. The survey services will provide the necessary support to define the extent of the existing drainage easements. The survey will establish a State Plane Coordinate (NAD 83) baseline for horizontal and vertical control, provide cross sections, flag wetlands, Iocate soil borings, potholes to locate utilities conflicts (up to 10), determine invert/top elevations of ali utilities within the project area and determine inverts and geometry of selected culverts. The survey services will also include existing right-of-ways and easements. The survey services wilI be provided by a subcontracting surveyor and are divided into three sub-tasks, as follows: Subtask 1.1 - Overall Sttrveying Services The following survey work is included in this sub-task: · Research: acquire horizontal and vertical control near the project, right of way map for ti~e Twin Ditches and existing easements and right-of-ways. · Control: Establish State Plane Coordinate control (Horizontal NAD 83 and Vertical NGVD29) as monuments at the project area for at least eight (8) points. Including control in the vicinity of Airport Drive and Main Street. · Wetland jurisdictional location: Locate and map the wetland flagging placed by CDM. Up to 45 flags are est/mated for budget purposes. rnh1569 WA 3.doc TASK 2 - GEOTECHNICAL SERVICES CDM shalI conduct a sub-surface soil investigation for the project design. CDM w21 retain a qualified geotechmcal investigation subcontractor to conduct test borings and geotechrdcal laboratory testing. The geotechnical investigation will provide an overview of conditions in the project area to help define the geotechrtical limitations of the proposed improvements. The sub- surface soil investigation shah include soil borings and soil characterization along the central berm and southern face of the canal. Estimation of the seasonal high water table will also be required as part of the sub-surface soil investigation. The geotechnicaI services that will be performed in the project area include conducting test borings and geoteclmical laboratory analyses, and providing geotechnical and design recommendations to support the stormwater improvements and other elements of the proiect. The results of the geotechnical analyses will be documented in a report containing the foilowing subtasks: Subtask 2.1 - Data Collection This task includes the collection of the geotechnical information to be used in subsequent subtasks. · Soil borings and characterization of center berm and southern slope of Twin Ditches starting at Airport Drive every 250 feet. Subtask 2.2 - Report This task includes the reportXng of the findings determined from the data collection and wig include: Presentation of the field and laboratory test procedures used. Description of subsurface conditions, including subsurface profiles, and estimated geotechnical engineering properties to design modification of existing channel cross sections. · Recommendations for the required site preparation and earthwork construction. Subtask 2.3 - Seawall Design This task will include design of proposed seawalls and will include: · Conceptual design of seawalls including general discussion of conditions of existing seawalls · Final design of seawalls including value engineering discussion of potential materials which could be used. TASK 3 - HYDROLOGIC & HYDRAULIC EVALUATION CDM will use the ICPR (Version 3.02) hydrologic/hydratilic model developed for the City of Sebastian's Master Stormwater Management Plan (CDM, 2004) and modify the model (based on mh1569 WA 3 doc latest available survey) to develop the recommended alternative. The evaluation will consist of the following subtasks: Subtask 3.1 - Refinement of Hydrologic Representation The area tributary to these two canals is approximately 800 acres and consists of 19 hydrological units/n the existing stormwater model. In order to provide a more refined representation it is proposed to subdivide up to ten existing hydrologic urdts. In addition to the refinement of the hydrologic units, the curve number and time of concentration will be recalculated. Subtask 3.2 - Refinement of Hydraulic Representation In the ICPR model, the existing representation of Collier Canal consists of 14 links and the Twin Ditches consists of 5 links. These links will be updated with the obtained survey. Additionally, cross sections for those channels upstream of the Twin Ditch will be obtained and these links will also be refined. Also included in the survey scope are a number of culverts, which maybe included in the model. These culverts include those that penetrate the seawalls as well as culverts providing conveyance to CoIlSer Canal and the Twin Ditches. Subtask 3.3 - Simulation of EMsting Conditions CDM will simulate the mean armual, 10-year, 25-year and 100-year design storm events of a 24- hour duration. The evaluation will consider runoff volumes, p~ak stages, flows and velocities within the project. CDM w/ii also quantify the level of water quality treatment currently being prov/ded in this portion of the CITY. ~ ~ Subtask 3.4 - Simulation of Proposed Condittons CDM will modify the existing condihons model to represent the proposed modifications to both Collier Canal and the Twin Ditches. These modifications will include, modifications to the cross section based upon proposed dredging and modification/construction of a control structure associated with the outfall of the canals. CDM will also quantify the level of water quality treatment as equivalent volume that will be provided by the proposed modifications in this portion of the CITY. The modifications will be iterative and based upon the conceptual design as defined in Task 5 below. Subtask 3.5 - Documentation of Model Modifications CDM wflI document the results of the modification of the existing and proposed condition models. This documentation will include discussion of curve number and time of concentration calculations, refinement of hydrologic representation, refinement of hxrdraulic representation, comparison of peak s~ages and flows and a discussion of the proposec~ conditions. This documentation will provide the basis of the permit application package to be submitted to the SJRWMD as described in Task 6 below. TASK 4 - ENGINEERING ANALYSIS AND DESIGN CDM will prepare construction plans for the recommended improvement. CDM w/ii prepare 24-inch x 36-inch plans (1-inch = 50 feet). The Canal and ditch work wilI be shown on plan and - profile drawings. The seawall will also be shown on the plan and profile drawings for the Collier Canal. CDM will work with CITY staff to accommodate the proposed improvements m~11589 WA 3,doc within the lira/ted space to the extent possible without impac~ng adjacent properties and/or identified ut/lit/es. The proposed improvements, as outlined above, consist of the dredging of the existing primary canals, replacing seawalls, armoring channel side slopes, and construction of a water control structure to provide increased residence time for water quality improvement of the stormwater runoff. Subtask 4.1 - Conceptual Design CDM will prepm-e a conceptual design for the project for review by the CITY. The conceptuaI design will be developed in conjunction with the Hydraulic Evaluation in Task 3. This will be done to determine the most cost effective design, w~2ch will meet the water quality objectives of this project. The conceptual design will consist of typical layouts, typical cross sections and typical details that will be used in the final design. The conceptual design, (30 percent complete) will a/so include a conceptual cost estimate of the improvements required for the entire system so that if phasing of the capital expenditures is required it can be planned. Subtask 4.2 - Contract Drawings CDM will prepare ploms for the construction of the proposed modifications for the Twin Ditches. CDM will submit 30, 60 and 90 percent plans to the CITY for review. This task includes two (2) review meetings with CITY staff at the 50 and 90 percent design milestones. Each design milestone will include an opinion of the construction cost of the proposed improvements (Sub- Task 5.4 below). After the 30 percent design milestone has been reviewed and approved by the CITY, CDM wilI incorporate comments and continue preparation of design documents for the 60 percent design plans. At the 90 percent completion stage, CDM will provide a constructabiltty review of any proposed improvements and update the hydraulic modeling as necessary. The construction plans will consist of plan sheets listed in Table I below and Lnclude the performance of specific work and preparation of details and documents as follows: · Plan and Profile drawings at 1-inch = 50 feet of improvements GeotechrdcaI Data Access road details (if necessary) Maintenance of Traffic Stormwater structures Sheet pile layout and details Culvert replacement and details (if necessary ) Foundation details · Typical Sections · Cross Sections · Utilities relocation (if necessary) · Erosion control FDOT Roadway and Traffic Design Standards (2002) and Standards Specifications (2004) will be used. These will be modified as recommended by CDM with CITY approval. Table I describes an approximate sheet count for the construction plans: SHEET DESCRIPTION Cove_____~r Abbreviations, S mbols and General Notes Index/Key Maintenance of Traffic Canal and ~ections ~of Construction ~of Quantities Plan and Profile- Collier Canal Plan and Profile - Twin Ditches Structural Details Stormwater Structures Control Sit--lan and sections ~finement area Details Erosion Control - Plan view on~_~_ Miscellaneous Structures ~'ust~ OTAL (1) Minor utility adjustments, if necessary. NUMBER OF SHEETS 1 1 1 1 5 3 4 4 2 3 3 4 1 37 CDM will submit 30, 60 and 90 percent plans to the CITY for review. This task includes two (2) review meetings with CITY staff at the 50 and 90 percent design milestones. CDM will submit three (3) copies of 1linch x 17inch (half sizes) FDOT format at each scheduled design milestone for CITY review. The CITY's review comments will be incorporated into the final construction documents (plans and specifications) as mutually agreed upon. CDM will furnish one reproducible set of final construction documents to the CITY prior to bid advertisement. S~btask 4.3 - Contract Specifications CDM will provide contract specifications to the CITY for review. Edits agreed upon by CDM and CITY will be incorporated. Sufficient specifications will be provided for the construction of the proposed improvements. Subtask 4.4 - Probable Construction Cost Estimate CDM will provide an engineer's opinion of the probable cost of construction for the project at hhe 30, 60 and 90 percent completion milestones and prepare a final opinion of the probable construction cost estimate at the completion of the design. Subtask 4 5 ualit . · - Q yAssurance/Quahty Control CDM will hold a formal QA/QC review o£ the proposed modifications to Collier Canal and the Twin Ditches. This review will consider at a minimum constructabilitv and regulatory considerations. Subtask 4.6 - Project/Program Management This task consists of proiect management, coordination of project, invoicing and the generation of project status reports. TASK 5 - PERMIT ASSISTANCE CDM shalI prepare and submit permit packages to the St. Johns River Water Management District (SJRWMD) and United States Army Corp of Engineers (USACOE) for their review and approval. CDM will provide permit assistance required to obtain the necessary permits to construct this project. For this scope of services, it is anticipated that a joint Environmental Resources Permit (ERP) will be required from the SJRWMD and USACOE. Subtask 5.1 - Meetings with the SJR WMD and USA COE CDM wiII meet with representatives of the SJRWMD and USACOE to discuss the objectives of the overall project and to clarify the level of permi~ng needed for the proposed channel improvements. A total of two meetings are estimated for budgeting purposes. Subtask 5.2 - Permit Application CDM wflI prepare and submit an Environmental Resources Permit (ERP) package application to the SJRWMD and USACOE and respond to up to two Requests For Additional Information (RAIs) to clarify information in the permit application package. CITY will pay all applicable permit fees. The following elements are typically required in the ERP application: · Brief report of project · Basin delineation Peak flow quantities and analysis (25 year & 100 year-24 hour storms) Construction sequence or phases (kf applicable) Proposed construction layout Construction techniques Stormwater treatment and control techniques Wetland delineation and potential mitigation Construction plans Subtask 5.3 - Environmental Assessment CD.M will prepare an environmental assessment report addressing wetlands and other envrronmental impacts. It is possible that there may be limited wetland or other envkronmental impacts in the Project area. CDM will meet with agencies to discuss the jurisdiction of canals, Twin Ditches and Collier Canal. A site review of the project site including the outfai1 area, the Twin Ditches and the potential spoils disposal area will be conducted. A review of wetland and potential gopher tortoise habitat and threatened and endangered species will be conducted. The results of these investigations will be formalized in a report. TASK 6 - BIDDING SERVICES CDM shall provide services to coordinate and facilitate the beginning of construction. CDM shall assist the CITY in preparing bid documents. Ali construction specifications shall refer to FDOT specifications. CDM will prepare Special Provisions and Technical Specifications for items not covered by FD©T specifications. CDM will attend the Pre-bid Conference. CDM will assist in answering questions of Bidders and in issuing addendurns that are required. Up to two addendums have been budgeted. CDM will assist the CITY in reviewing the bidders and bids and in making a recommendation for award to the CITY. As part of the recommendation, CDM will conduct an investigation of the apparent iow bidder and provide a written recommendation to the CITY regarding the lowest responsive bidder. TASK 7 - PUBLIC PRESENTATIONS CDM will assist the CITY by attending up to two (2) public information meetings to be held at a time and place to be determined by the CITY and make presentations relevant to the design and affect of the improvements on the commurdty and property owners. CDM will answer questions from the public regarding the project as given by citizens or interested groups. CDM will pi'ovide a written summary of the meeffng minutes. PHASE 2 (Not Included In This Work Authorization) TASK 8 - GENERAL AND RESIDENT SERVICES DURING CONSTRUCTION CDM will assist the CITY's engineering representative during the course of the construction project. CDM will perform General Services during construction including correspondence with the Contractor, shop drawing review, reviewing requests for clarification, performing site visits and reviewing pay requests by the Contractor. CDM will also perform construction of this project is estimated to be 12 months. This task has not been considered in the budget at this point in time. A separate scope of services and budget for this task will be provided in the next phase of this project. SERVICES NOT INCLUDED The current scope and budget have not considered the following tasks: [] General and Resident Inspection Services during Construct/on mh1569 WA 3.doc · Development of a mitigation plan for any potential wetland impacts · Development of detailed Threatened and Endangered Species (T&E) survey and mitigation effort for any T&E impacts · Development of any design associated with docks or sundry items that may be impacted by modifications within either channel. ~ ' - SCHEDULES AND TIME CONSTRAINT?, This project shall be commenced upon approval by City Council. CDM will endeavor to complete this work tn twelve (12) months from the date of the Notice to Proceed. COMPENSATION A project budget is attached. The budget outlines the levels of effort for each subtask by labor category. Z CD CD co 0 0 0 CD