HomeMy WebLinkAbout06-11-2004 1225 Main Street [] Sebastian, Florida 32958
Telephone (772) 589-5330 [] Fax (772) 589-5570
City Council Information Letter
June 11, 2004
Grant Awards from Federal Aviation Administration and
Florida Department of Transportation Aviation Section
Earlier this week, the City of Sebastian was notified by both the Federal
Aviation Administration (FAA) and the Florida Department of Transportation
(FDOT) Aviation Section relative to funding for taxiway rehabilitation and
other ancillary infrastructure improvements at Sebastian Municipal Airport.
A grant from FAA totaling $950,000 to be dispersed over the next two years
was awarded to assist efforts in this regard. This amount represents 95% of
total project costs that equals $1,000,000, necessitating a matching
contribution of 5% or $50,000. Fortunately, half of this expense, $25,000 is
being provided by the FDOT Aviation Section Matching Grant Program. As
such, a mere total contribution of $25,000 from the Airport Enterprise Fund
will be required (funds available via current fiscal year budgeted resources).
The attached electronic mail message from Airport Director Jason Milewski
outlines details associated with specific enhancements to be realized as a
result of successful grant procurement. Respective recommendations,
including authorization to accept aforementioned grant awards, are to be
presented for your review and consideration during your June 23rd meeting.
New T-Han.qar Development at Sebastian Municipal Airport
Partnership with Holland Sheltair
As referenced in the attached electronic mail message as compiled and
delivered by Airport Director Jason Milewski and press release from
Patterson-Bach Communications, the joint public-private partnership
between the City of Sebastian and Holland Sheltair involving development
and construction of 40 t-hangar facilities at Sebastian Municipal Airport has
recently be completed. Instantly, over half of the units have been leased,
City Council Information Letter
June 1'1, 2004
Page 2
with the remaining spaces anticipated to be occupied within the coming
weeks. This project represents an excellent accomplishment in terms of our
community's evolution in economic development activity and expansion. As
most of you may recall, this effort became possible as a result of successful
employment of grant dollars awarded by the FDOT Aviation Section
leverage with private capital investment from Holland Sheltair. Now that the
t-hangar presence has been establish, the Airport Enterprise Fund will also
enjoy a yield of more than $80,000 annually for a 30 year period.
Municipal Complex Park Development Activity
Earlier this week, my office was advised that site clearing activities
necessary to implement the park development portion of the Sebastian
Municipal Complex will commence beginning early next week and to
conclude during the week of June 28th. These tasks will enable remaining
construction activities to commence after Independence Day weekend. As
referenced in the attached electronic mail message status report from
Suffolk Construction, Inc. Project Executive Kurt Langford, respective
completion dates are circa November 15th (City Hall and Police Station,
possibly a little earlier if we maintain current process and momentum
regarding construction of both buildings) and December 15th (Municipal
Complex Park). As we feel confident that we will be able to maintain this
schedule, a dedication ceremony will likely transpire immediately prior or
after the Thanksgiving Holiday.
Proposed Indian River County Impact Fee Initiative
I received the attached response letter from Indian River County Director of
Community Development Robert "Bob" Keating relative to the status of a
May 20th inquiry regarding direction and support for additional countywide
impact fees, respective administrative charges and collection processes. As
I believe and recall that you are all aware, no recommended fees have been
established to date for County Commission consideration. City
administration is therefore not yet in a position to offer recommendations
relative to an administrative fee structure. However, as referenced in Mr.
Keating's letter, representatives for Tindale, Oliver and Associates (Indian
River County's consulting firm commissioned to assist with these exercises
and analysis) offered the recommendation of a 2% fee to local governments
for administrative costs associated with collection activities. The letter
continues in that it states that after impact fee values have been determined,
Ci~ Councillnformation Leffer
June 11,2004
Page3
consulting staff and representatives will review administrative processes
involved with the collection of fees accordingly. As I attempted to explain to
City Council during a regular meeting last month, such an exercise will
enable city staff to define and offer more definitive recommendations
regarding what the administrative charge should be. I therefore remain
confident that this exercise will yield a confirmation that we will be able
demonstrate and justify a figure greater that 2%. As such, I look forward to
offering respective recommendations to City Council after noted analysis
and reviews have been completed.
Pride In Sebastian Awards Pro.qram
The next series of Pride In Sebastian awards are to be presented during
your July 14th meeting. Since reinstating the program in 2002, awards have
been presented twice annually, early summer and early winter, to recognize
exceptionally developed new projects as well as successful renovations to
existing facilities. As many of you realize, the purpose of the Pride In
Sebastian Awards Program is to showcase private construction projects that
help exemplify what Sebastian is desired to be in terms of overall aesthetics,
as well as adherence to principals of respective code requirements. As this
showcase involves to some degree an element of surprise, official
announcements as to who will win awards during this cycle will not be made
until the aforementioned meeting date.
Enclosure(s):
Electronic Mail Message from Jason Milewski - FANFDOT Funding for Taxivcay Rehabilitation and Parking Apron Construction
Electronic Mail Message from Jason Milewskl - T-Hangam Open for Business
Press Release from Patterson-Back - "Forty New T-Hangars Open at Sebastian Municipal Airport"
Electronic Mail Message from Suffolk Construction Project Executive Kurt Langford - Municipal Complex Park Schedule
Letter from Indian River County Director of Community Development Bob Keating - Status of Pmpossd Expended Impact Fee Program
My Documents/In fo Letter220
Page 1 of 1
Terrence Moore
From: Jason Milewski [jmilewsld@bellsouth.net]
Sent: Thursday, June 10, 2004 5:47 PM
To: tmoore@cityofse bastian.org
Cc: jmilews ki@ cityofsebastian.o rg
Subject: FAA/FDOT Funding for Taxiway Rehabilitation and Parking Apron Construction
I just received some very encouraging news from the Federal Aviation Administration (FAA) regarding some
much-needed funding for rehabilitating Taxiway 'A', which runs north and south on the western side of the airport,
adjacent to (and heavily used by) six of our aviation tenants. As you're already aware, the existing asphalt along
the entire 4000 foot taxiway was constructed in 1943 and has never been resurfaced. There now exists major
potholes, depressions, and severe cracking with vegetation growth throughout the entire pavement, all of which
can be hazardous to aircraft operations.
After much negotiation and coordination with the FAA, I'm pleased to announce that Airport staff has secured
funding to rehabilitate the entire length of this taxiway. In addition, the FAA has also agreed to include the cost of
constructing an aircraft parking apron near our new Administration Facility. As you may recall, the construction of
this parking apron was not included in the contract Holland Builders, Inc. as part of the Administration Facility
budget, as we were unable to fund the estimated $150,000 cost. It was therefore decided that Airport staff would
seek alternative funding to accomplish the apron construction.
In total, the City of Sebastian should expect to receive $950,000 from the FAA, with the majority dispersed up
front and the remainder dispersed over the next two fiscal years. This represents 95% of the total estimated
project cost (for taxiway rehab + apron construction) of $1 million. In addition to the FAA funds, the Florida
Department of Transportation, Aviaiton Section (FDOT) has submitted a Joint Participation Agreement (JPA) for
$25,000, representing 2.5% of the total project cost. This leaves a remainder of $25,000 to be funded from the
Airport Enterprise Fund.
It is important to note that the FAA will formally award us after the project has been designed and bid. This puts
us on a very tight schedule, as this must be accomplished by early August. In order to meet this demanding time-
frame, I will be submitting a proposal from The LPA Group, Inc. for $142,150 to include the design, permitting,
bidding, and construction inspection services to be considered by Council during their regularly scheduled
meeting of June 23, 2004. I'll also be submitting the above-referenced JPA from FDOT in the amount of $25,000,
as it must be executed before July 1,2004, if accepted and approved by Council.
Finally, I'd like to point out that this is yet another excellent opportunity for Sebastian Muncipal Airport to increase
the safety of operations, sevices offered to visiting pilots and passengers, as well as its overall economic
viability. This $1 million project will cost the Airport a total of $25,000, or 2.5%. A significant savings was realized
in the construction of the aircraft parking apron for the Administration Facility, as the original direct cost to the
Airport was estimated to be $150,000. By securing federal funding for this portion of the project, our share is only
$3,750, a savings of over $146,000.
As always, please do not hesitate to contact me, should you require any additional information or clarification.
6/10/2004
Terrence Moore
From:
Sent;
To:
Subject:
Jason Milewski
Monday, June 07, 2004 1:37 PM
Terrence Moore
T-hangars are open for business!
Terrence,
Please be advised that the T-hangar project, which was a public-private partnership between the City of Sebastian and
Sheltair Sebastian, LLC., has finally been completed. Sheltair began moving in tenants on Friday, June 4, 2004. So far,
well of 50% of the 40 units have been leased out, and according to officials from Sheltair, "they're filling up quick.., the
local aimraft owners are very appreciative."
As you are already aware, this is a significant achievement for both Sebastian Municipal Airport as well as the City of
Sebastian, as this is will create some much-needed revenues to contribute to future improvements. This endeavor will
yield more than $80,000 per year to Sebastian Airport.
As always, I'll continue to update you as projects and programs continue to be finalized over the next few months.
-Jason
Jason Milewski, C.M.
Airport Director
Sebastian Municipal .Airport
1225 Main Street
Sebastian, FL 32958
(772) 591-0111
(772) 589-6299 fax
MUNiCiPAL AIRPORT
FOR IMMEDIATE RELEASE
CONTACT: Jennifer Shaddock
Patterson/Bach Communications
407/645-1880
j ennifer@pat-bach, com
Forty New T-Hangars Open at
Sebastian Municipal Airport
Sebastian, FL - (.June 7, 2004.) - On Friday, Sheltair Sebastian, LLC opened 40 new T-
hangars, encompassing 47,000 square feet, at Sebastian Municipal Airport (SMA). These
are the first T-hangars for the general aviation airport.
"The storage space enables the airport to better serve local aircraft owners while
continuing to stimulate economic development," stated Airport Director Jason Milewski.
The City of Sebastian, along with federal and state government, is investing a significant
amount of funds to improve the City and airport. Businesses looking to relocate to
Sebastian can take advantage of many incentives including deferred lease payments,
grant opportunities, and competitive lease rates.
"There was a considerable demand for T-hangar space in Sebastian and the City's
cooperation made it easy for Sheltalr to meet this need," stated Todd Anderson, Senior
V.P. Aviation & Commercial Development, at Holland-Sheltair Aviation Group. Sheltair
Aviation currently leases T-hangar space at Ft. Lauderdale Executive Airport, Kissimmee
Gateway, Orlando Executive, Melbourne International, mad Space Coast Regional with
construction near completion at Arthur Dunn Airpark.
Anyone interested in leasing hangar space in Sebastian can contact Holland-Sheltair
Aviation Group at (407) 854-1818 or the Sebastian Municipal Airport at (772) 581-0111.
MUNICIPAL All
About Holland-Sheltair Aviation Group
The Holland-Sheltalr Aviation Group incorporates the best of two industry leaders -
Holland Builders, Inc., a 39-year-old real estate development and general contracting
corporation, and Sheltair, a 27-year-old aviation facilities management affiliate. Both
companies are headquartered in Fort Lauderdale, Florida with a Central Florida regional
office located in Orlando and numerous hangar facilities located throughout airports in
the state of Florida. For more information, visit www.hollandsheltair, com.
About Sebastian Municiual Airnort
Located on Florida's Treasure Coast, Sebastian Municipal Airport accommodates general
aviation air services for business and leisure travelers. The airport offers two FBOs,
aircraf~ storage, aircraft restoration, kit plane manufacturing, a skydiving facility, and an
18-hole golf course. Built in 1943 as a WWlI training field, Sebastian Municipal Airport
is owned and operated by the City of Sebastian.
Terrence Moore
From:
Sent:
To:
Cc:
Subject:
Langford, Kurt [klangford@suffolkconstruction.com]
Wednesday, June 09, 2004 8:30 AM
Terrance Moore (E-mail)
Fish, Robert; Gilbert, Cliff; Paul L. Wagner (E-mail)
Park Schedule
Terrance
As requested in the last project meeting on 6/2, please be advised of the
following construction schedule for the new park facilities:
1) Gopher Tortoise relocation the week of 6/7.
2) Site clearing commencing week of 6/14 through week of 6/28.
3) Earthwork and remaining construction activities will commence week of 7/5
assuming we have received the appropriate permits.
4) Based on the permitting dates provided by the design team, SCCI still
expects to maintain the substantial and final completion dates as outlined
in the GMP Amendment (11/15/04 and 12/15/04 respectively).
Should you have any questions or concerns, please feel free to contact me at
561-282-3078.
Thank you.
Kurt
Telephone: (772) 567-8000
BOARD OF COUNTY COMMISSIONERS
1840 25th Street, Veto Beach, Florida 32960-3365
June 3, 2004
Terrance Moore
City Manager
City of Sebastian
1225 Main Street
Sebastian, FL 32958
Dear Mr. Moore:
This letter is being sent in response to your letter, dated May 20, 2004, to County
Cormmission Chairman Caroline Ginn. In that letter, you requested that the County provide
you with total and actual dollar amounts for each of the proposed impact fee categories, so
that you may ascertain administrative costs associated with their collection.
As of this time, no fee amounts have been established. Currently, the consultant is nearing
completion of the data analysis and policy review stages of the Impact Fee Study.
Information gathered in these stages will provide a foundation to determine dollar amounts
for each impact fee category. Specific formulas will then be developed for calculation of
each impact fee.
At this time, the consultant is recommending that 2% of the impact fee revenue be earmarked
for administrative costs and be rebated to the local government collecting the fees. Beyond
that, it is impossible to give you specific numbers for each of the impact fee categories until
the appropriate stage of the study is completed. Based upon information collected by the
consultant, I can, however, provide you with a range of impact fee amounts charged by other
counties in Florida (copy attached). These numbers may then be used in your calculations to
generate ballpark figures for each impact fee category.
You should also be aware that, after the impact fee values are determined, the consultant will
review the administrative processes involved. This will include, but not be limited to,
assessing fee collection procedures, administrative fees, accounting procedures, refund
procedures, and expenditure procedures. With that activity, as well as with all aspects of the
impact fee development process, your review and input will be appreciated.
We thank you for your efforts thus far and will keep you informed of new information
pertaining to the fees as it becomes available. In the meantime, please don't hesitate to
contact me if you have any additional questions, requests, or concerns.
Sincerely,
Robert M. gleating,
Community Developthent Director
C~
Caroline Ginn, Chairman, Indian River County Board of County Commissioners
Joseph A. Baird, County Administrator
Robert P. Wallace, P.E., AICP, Vice President, Tindale Oliver and Associates
Sasan Rohani, AICP, Chief, Long Range Planning Section
Bill Schutt, AICP, Senior Economic Development Planner
Teresa Vickers, Staff Assistant IV (TM# 2004-0287)
FSCommunity Development\User s~LONG RANGE\In~act Fee\Letter to Sebastian - Response to Data Request,doc
~ OF
HOME OF PELICAN ISLAND
1225 MAIN STREET · SEBASTIAN, FLORIDA 32958
TELEPHONE: (772) 589-5330 · FAX (772) 589-5570
May 20, 2004
Honorable Caroline Ginn, Chairman
Indian River County Board of County Commissioners
1840 25th Street
Veto Beach, Florida 32960
Re: Direction Regarding Support for Additional Countywide impact Fee
Dear Honorable Ginn:
During it's May 12, 2004 Regular Meeting, the Sebastian City Council hosted a
discussion relative to support and direction regarding Indian River County's
consideration of levying additional impacts fees. Consensus was therefore to provide a
substantive answer and response regarding this measure after city staff has been able
to complete an analysis to ascertain administrative costs and dynamics associated with
the collection of such additional revenue via building permit issuance processes. To
accomplish this, city administration will require information from indian River County that
better defines total and actual dollar amounts for each fee category. As such, please
provide us with the necessary data so that we can employ our abilities to offer applicable
education and recommendations to City Council as soon as possible. After respective
.tasks have been completed, a formal and firm reply to Indian River County will be
offered immediately.
Should you and/or anyone else involved in this effort have questions of me and/or
require further clarification, please feel free to contact me by calling (772) 388-8203.
Terre~¢eMoore
City Manager
TRM/
Cc:
Honorable Mayor and City Council
Rich Stringer, City Attorney
Sally Maio, City Clerk
My Documents/Letter to County- Impact Fees
"An Equal Opportunity Employer"
Celebrating Our 75th Anniversary