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Home My WebLink About07-16-2004 '1225 Main Street [] Sebastian, Florida 32958 Telephone (772) 589-5330 [] Fax (772) 589-5570 City Council Information Letter July 16, 2004 Structural Foundation for Old Cain House Relocation As City Council recently authorized a $34,000 appropriation to finance expenses associated with the relocation of the Old Cain (Snowshoe) House, please be advised that this project budget will also include a specific expense associated with respective foundation structural installation. This arrangement will obviously assist with proper positioning of the facility to accommodate a permanent location at the selected site. Although the aforementioned financial allocation was approved to fund the overall initiative, only one actual expenditure was formalized - the $24,000 agreement with Rodney Hall to finance actual structural relocation services. Staff therefore anticipates a recommendation for a second expenditure - costs associated with construction of the aforementioned foundation infrastructure during your July 28th regular meeting. As no additional budget adjustments are anticipated, a respective financial transaction is to be funded from the $10,000 project balance. Final decisions regarding an actual subcontractor to perform this service are currently being facilitated, so that all parties involved can work concurrently with Mr. Hall via the previously reported relocation schedule of early August. Request from Sebastian River Area Chamber of Commerce Fifth Annual Flats Fishing Tournament Earlier this week, various staff members and I hosted a meeting with Sebastian River Area Chamber of Commerce Executive Director to discuss the attached written request for permission from the City of Sebastian to host their Fifth Annual Flats Fishing Tournament November 5th through November 6th at Jordan Park. Some of you may recall this event having been authorized last year, whereby activities were well administered without City Council Information Letter July 16, 2004 Page 2 problematic occurrences. As this year's request and application for park/facilities use involves incorporation of the new policy of the City not sponsoring organizations for purposes allowing alcohol, please be advised that the Chamber of Commerce's application will be presented for City Council consideration during your August 11th regular meeting. This session will also include an oral presentation by Ms. Mitchell regarding the request, as well as to specifically address any questions and/or concerns that any of you may have respectively. Approval from Florida Department of Community Affairs Specifications for Louisiana Avenue Improvement Pro.qram As reported last week, the City of Sebastian was able to secure permission from the Florida Department of Community Affairs (DCA) to proceed with a contractor selection process necessary to commission implementation of the Louisiana Avenue Neighborhood Revitalization Program. By now, some of you may have read the attached letter from DCA Financial Specialist Kevin Guimaraes that offers written direction accordingly. We were initially notified of this approval last Thursday, which afforded us the ability to proceed with the formal advertisement process described in last week's report. As such, a formal bid opening has been scheduled to take place here at City Hall Thursday, August 12th beginning at 2:00 p.m. This meeting will therefore also initiate a review exercise to confirm and select the lowest responsible proposal, to be forwarded to City Council for consideration during your August 25th regular meeting. Sebastian Independence Day Celebration 2004 Broadcast Television Premiere Earlier this week, Bob Barbour of Barbour Multimedia delivered a first cut copy of this year's video production of the Sebastian Independence Day Celebration. As with last year's event, the half hour program features footage of the parade, park festivities, the evening fireworks show, as well as commentary from various officials and employees of the City of Sebastian. A telecast via Sebastian Government Channel is being scheduled to take place beginning this weekend. The Management Information Systems Division will program a schedule for constant replay after rebroadcasts of Wednesday evening's meeting beginning Friday (i.e. City Council Information Letter July 16, 2004 Page 3 the City Council meeting, Independence Day, City Council meeting Independence Day, etc.). Should any of you wish to have a videocassette version, please feel free to inform us, as I am sure that arrangements can be made to have additional copies made available. Enclosure(s): Letter from Beth Mitchell, Executive Director, Sebastian River Area Chamber of Commerce - Fifth Annual Flats Fishing Tournament Letter from Flodda Department of Community Affairs - Authorization of Bid Process for Louisiana Avenue Improvement Program My Documents/Info Letter224 CHAMBER OF COMMERCE June 23, 2004 Terrence Moore Manager, City of Sebastian 1225 Main St. Sebastian, Florida 32958 Re: Chamber of Commerce 5t~ Annual Flats Fishing Toumament Dear Mr. Moore: This letter is to request permission fi:om the City of Sebastian to hold the Chamber's Fifth Annual Flats Fishing Tournament, on Nov. 5th and 6th, 2004, and we would like permission to have this tournament at the Jordan Park on Main St., east of the Chamber building. The Flats Fishing Tournament is a Chamber sponsored event, designed to be a low cost opportunity for everyone, including junior anglers who fish for free, to take part in a tournament, regardless of whether or not they own a boat, and to highlight our wonderful resource, the Indian River Lagoon. Additionally it is scheduled in early November so that we can draw anglers to the community during the "off season" for the benefit of our tourism related business. An additional feature of the tournament is "Take a Child Fishing", and because of the generosity of four sponsors, we were able to give children from the Boys and Girls Club a chance to participate in the tournament. Although inclement weather did not allow the children to fish that day, they did receive their very own fishing tackle for their future fishing adventures and participated in the festivities. This year's event will feature a Captain's Meeting and registration, on Nov. 5th, 2004, a Friday night, with hot dogs, hamburgers, live entertainment, an exhibit area, raffles and drawings, fi:om 5pm to 9pm. Saturday, Nov. 6 is the tournament competition, with events in the park starting at 6am and ending at 6pm with the tournament awards ceremony. We have averaged 80 anglers each year, depending upon the weather, and families join the anglers during the awards ceremony, so we anticipate having approximately 200 people attend this event. 700 MAIN STREET · SEBASTIAN, FL 32958,4199 PHONE: (772) 589-5969 · FAX: (772) 589 5993 http://sebastian.fi.us/chamber e-mail to - srachambefft~sebastian.fl.us We would like the City to grant us permission to close entrances to Main St., from U.S. and Indian River Drive from Friday, Nov. 5th at 3pm and reopen it on Saturday, Nov. 6th at 7pm. We do not want to close Indian River Drive, and we will allow boats and trailers to enter the north boat parking area from the Indian River Dr. entrance to Main St. We will allow only the boats and trailers to come through to the parking spaces. The Main Street, in front of the Chamber building will be utilized as part of the exhibit and tent area for the festivities. We also request that limited parking be allowed behind the Chamber building on the south side, where there is now dirt parking space available. We anticipate asking several of the surrounding businesses to allow overflow parking, if necessary. Additionally, we would request permission to sell beer and sodas at the event from 5pm to 9pm on Friday evening, and from noon until 6pm on Saturday. Beer sales and consumption would be restricted to the park area south of the Chamber building only. The event was held at this location last year, very successfully. We believe that holding this event at this location created several advantages. We were able to utilize the Main St. dock facilities, without impacting other fishermen, tourists, businesses or the general public, who were able to use the Yacht Club docking facilities and parking at Riverview Park. Additionally, by holding this event at Jordan Park, we will be utilized a resource that had been undemsed in the past, and took some pressure off the use of Riverview Park. It will also drew attention to the fact that we have this wonderful park for smaller events. And finally, by holding the event at Jordan Park, we were able to brand the tournament as a "Chamber" event, and use our facilities to support the activities. We appreciate your consideration for these requests, and we are available for any comments or questions you may have. Thank you. Very truly yours, Beth L. Mitchell Executive Director Sebastian River Area Chamber of Commerce STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS "Dedicated to making Florida a better place to call home" IEB BUSH THADDEUS L. COHEN, AIA The Honorable Nathan B. McCollum Mayor, City of Sebastian 1225 Main Street Sebastian, Florida 32958 July 12, 2004 Re; 03DB-1A-1040-02-N34 Plans & Specifications Review - Louisiana Avenue Drainage Improvements Dear Mayor McCollum: We have reviewed the construction bidding documents, received on June 30, 2004, submitted to satisfy the special condition of the grant agreement requiring submission of these documents to, and their acceptance by, the Department prior to advertising for construction bids. The documents appear consistent with the application and the work may be advertised for bids. The documents were not thoroughly reviewed for any single source or "brand name" specifications. The CDBG procurement regulation prohibits the use of single source specifications unless you obtain our prior approval after providing a technical basis for restricting competition. Brand names may be specified only if the documents clearly note that the brand name is used for descriptive purposes, that "equal" equipment or material will be accepted and the documents identify the minimum requirements that must be met to establish equality. If it is later determined that the documents contained restrictive specifications, the cost of the equipment or material involved may be disallowed for grant funding. Please ensure that your engineer is aware of these requirements. Should the plans or bid proposal be revised prior to bid opening to add or delete any work, or change the location of the work, please submit the revision(s) to the Department for our review. Other revisions should not need our review. Should you have further questions or require additional technical assistance, contact me at (850) 922-1883 or by email at kevin.guimaraes~dca.state.fl.us. Sincerely, _ D Financial Specialist CC: \ "Terrence R. Moore, City Manager Jordan & Associates Tammy Anderson, DCA 2555 SHUMARD OAK BOULEVARD · TALI. AHASSEE, FLORIDA 32399-2100 Phone: 850.488.8466/Suncom 278.8466 FAX: 850,921.0781/Suncom 291.0781 Internet address: http://www.dca.state.fl.us CRITICAL STATE CONCERN FI EI*D OFFICE COMMUNITY PLANNING EMERGENCY MANAGEMENT HOUSING b COMMUNITY DEVELOPMENT 2796 Overseas Highway, Suite 212 2555 Shumard Oak Boulevard 2555 Shumarcl Oak Boulevard 2555 Shumard Oak Boulevard