HomeMy WebLinkAbout07282004 HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
AGENDA
REGULAR MEETING
WEDNESDAY, JULY 28, 2004 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK
- f225 MAIN STREET, SEBASTIAN, FLORIDA
Individuals will address the City Council with respect to agenda items immediately before deliberation of the item by the City Council -
limit of five minutes per speaker (R-04-26)
t. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE LED BY COUNCILMAN HEPTINSTALL
3. INVOCATION BY FATHER MORRISSEY, ST. SEBASTIAN CATHOLIC CHURCH
4. ROLL CALL
5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS)
Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-04-26)
6. PROCLAMATIONS~ ANNOUNCEMENTS AND/OR PRESENTATIONS
04.023 A. Presentation of Certificate to Employee of 2nd Quarter
04.169 B. Introduction of New Chief Building Official, Wayne Eseltine
04.170 C. Keep Indian River Beautiful - Adopt-A-Street Program
04.035 D. Presentation by Director of Finance Shai Francis -
Third Quarter Fiscal Year 2003/2004 Amended Budget
04.035 E. Presentation by Mayor Nathan B. McCollum - Analysis and Education Regarding
Assessed Valuation in Sebastian
7. CONSENT AGENDA
All items on the consent agenda are considered routine and wilt be enacted by one motion. There will be no separate discussion
of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon
separately.
1-10 A. Approval of Regular Meeting Minutes - 7/14/04
11-14 B. Approval of Workshop Minutes - 7/21/04
04.035
15-64
04.127
65-68
04.171
69-70
04.172
71-72
04.173
73-88
04.174
89-94
04.175
95-98
04.108
99-1oo
04.108
lO1-1o2
Resolution No. R-04-30 Adopting an Amended Fiscal Year 2003-04 Budget (Finance
Transmittal 7/20/04, R-04-30, Exhibit A, Memo, Reports, Schedules, Report)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER
1, 2003 AND ENDING SEPTEMBER 30, 2004 AS PROVIDED FOR IN EXHIBIT "A";
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Announce and Authorize City Manager to Certify Form DR-420 for a Maximum Millage
Rate of 4.5904 Mills (Finance Transmittal 7/20/04, DR420, Certification)
Approve the City Manager Travel to San Diego, California to Attend the International
City/County Management Association's 90th Annual Conference, October 17, 2004 to
October 20, 2004 at San Diego Convention Center (City Manager Transmittal 7/15/04)
Approve the City Clerk Travel to Leesburg City Hall on July 30, 2004 for FACC
Meeting and Orlando on August 5, 2004 for MCC Laserfiche User Group Meeting
(City Clerk Transmittal 7/22/04)
Resolution No. R-04-31 Vacation of Easement- Adams - Lots 12 & 19, Block 551,
Sebastian Highlands Unit 16 (GMD Transmittal 7/21/04, R-04-31, Site Map, Staff Report,
Application, Utility Letters)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING
CERTAIN EASEMENTS OVER LOTS 12 AND 19, BLOCK 551, SEBASTIAN HIGHLANDS UNIT 16;
PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR
EFFECTIVE DATE.
Approve the Installation of 850 Feet of 30 and 36 Inch HDPE Pipe in Exchange for
40 Foot Easement on Klenck and Fischer Property (Engineering Transmittal 7/15/04,
Easement, Map)
Authorize the Award of Contract to netDirective Technologies to perform MIS and
Network Consulting Services on as Needed Basis and Authorize Staff to Execute the
Same (Finance Transmittal 6/23/04, Agreement)
Approve Award of Contract to Regan Masonry in Amount Not to Exceed $7450.00 to
Install Stem Wall Foundation for Cain House (Public Works Transmittal 6/16/04,
Estimate)
Authorize the City Manager to Execute the Indemnification and Hold Harmless
Agreement Between the City of Sebastian and Florida Endeavors, LLC to Relocate
Cain House (City Manager Transmittal 7/16/04, Agreement)
2
04.015
04.166
117-128
04.161
129-134
04.176
135-16o
10.
11.
04.115
161-162
COMMITFEE REPORTS/RECOMMENDATIONS
A. Code Enforcement Board
i. Interview Unless Waived and Submit Nominations for Unexpired Engineer
Position (City Clerk Transmittal 7/12/04, Letter, Code, Applications, Ad, List)
B. Parks & Recreation Advisory Committee
ii. Interview Unless Waived and Submit Nominations for Unexpired Zone B Position
(City Clerk Transmittal 7/12/04, Code, Applications, Ad, List)
PUBLIC HEARING
Procedures for public hearings: (R-04-26)
Mayor opens headng
Attorney reads ordinance of resolution
Staff Presentation
Applicant Presentation
Public input - Limit of 5 minutes per speaker
Staff summation
Applicant Summation
Mayor closes hearing
Council action
Anyone wishing to speak is asked to sign up before the meeting, when called go to the podium and state his or her
name for the record.
Adoption Reading of Ordinance No. O-04-15 Amendment to Chapter 102, Article V,
Sebastian Stormwater Utility (Engineering Transmittal 6/15/04, O-04-15)
AN ORDINANCE OF THE CITY SEBASTIAN, FLORIDA, AMENDING CODE OF ORDINANCES
CHAPTER 02, ARTICLE V SEBASTIAN STORMWATER UTILITY; PROVIDING FOR CONFLICTS,
SEVERABILITY, AND EFFECTIVE DATE.
Quasi-Judicial Public Headng Resolution No. R-04-29 Modification of Conceptual
Development Plan for Chesser's Gap PUD (GMD Transmittal 7/20/04, R-04-29, Plan,
Map, Application, P & Z Minutes)
A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING THE CONCEPTUAL
DEVELOPMENT PLAN FOR A PLANNED UNIT DEVELOPMENT KNOWN AS CHESSER'S GAP PUD;
PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE.
INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC
Item that has occurred or was discovered within the previous six months which is not otherwise on the
agenda - sign-up required - limit of five minutes for each speaker
OLD BUSINESS
Direction Regarding Keep Indian River Beautiful's Request for Space (City
Manager Transmittal 7/22/04, Letter)
3
04.024 B. Discussion Regarding Historic Preservation Planning (City Attorney Transmittal
163.'164 7/22/04, Memo)
12. NEW BUSINESS - none.
13. CiTY A'n'ORNEY MATTERS
04.168
A. City Council Expense Accounts and Travel Policy
14. CITY MANAGER MATTERS
04.177
165-168
15.
A. Tree and Landscape Advisory Board Code Changes (Letters, History)
CITY CLERK MATTERS
16. CITY COUNCIL MA'n'ERS
B.
C.
D.
04.039
169-173 E.
Mr. Barczyk
Mayor McCollum
Mr. Heptinstall
Mr. Coniglio
i. Growth Task Force (IRC resolution beginning, letter, agendas)
Ms. Monier
17.
ADJOURN (Afl meetings shaft adjourn at 10:30 p.m. unless extended for up to one half hour by a majority vote of
City Council)
If any person decides to appeal a decision with any respect to any matter considered at the above hearing or meeting,
said person will need a verbatim record of all proceedings including the testimony and evidence, which is not provided by
the City. (F.S. 286.0105)
In compliance with the Americans with Disabilities Act (ADA), anyone who needs special accommodation for this meeting
should contact the City's ADA coordinator at 589-5330 at least 48 hours in advance of this meeting.
Hearing Assistance Headphones are Available In the Council Chambers for ail Government Meetings.
· Regular City Council Meeting - August 11, 2004- 7:00 pm
· Budget Workshop - August 17, 2004, 6:00 pm
· Regular City Council Meeting - August 25, 2004 - 7:00 pm
· Regular City Council Meeting - September 8, 2004 - 7:00 pm
· Regular City Council Meeting - September 22, 2004 - 7:00 pm
· Regular City Council Meeting - October '13, 2004 - 7:00 pm
· Regular City Council Meeting - October 20, 2004 - 7:00 pm
· Regular City Council Meeting - November fO, 2004 - 7:00 pm
· Regular City Council Meeting - November 24, 2004 - 7:00 pm
· Regular City Council Meeting - December 8, 2004 - 7:00 pm
· Regular City Council Meeting - December 22, 2004 - 7:00 pm
Procedural Order for (~uasi-Judiciat Hearings
1. Mayor Opens Headng
2. City Council Members Disclose Ex-Parte Communication in Accordance with Law
3.Applicant or Agenl Makes Presentation in Favor of Request Following Sweadng in By City Clerk
4. Staff Presents Findings and Analysis Following Swearing In by City Clerk
5. Council Asks Questions of the Applicant and Staff
6. Mayor Opens the Floor for Anyone in Favor of the Request who wishes to speak or ask questions
7. Mayor Opens the Floor for Anyone in Opposition to the Request who wishes to speak or ask questions
8. Applicant Provided Opportunity to Respond to Issues Raised by Staff or Public
g. Staff Provided Opportunity to Summarize Request
10, City Council Deliberation and Questions
._lls fo . a MaCao
Ly ,.ou~c~z ^ct~.o~ 4
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
MINUTES
REGULAR MEETING
WEDNESDAY, JULY 14, 2004 - 7:20 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
2.
3.
4,
Mayor McCollum called the meeting to order at 7:20 p,m.
The Pledge of Allegiance was led by Councilmember Coniglio.
There was a moment of silence.
ROLL CALL
City Council Present:
Mayor Nathan McCollum
Vice-Mayor Joe Barczyk
Councilmember Ray Coniglio
Councilmember Mike Heptinstall
Councilmember Lisanne Monier
Staff Present:
City Manager, Terrence Moore
City Attorney, Rich Stringer
City Clerk, Sally Maio
Deputy City Clerk, Jeanette Williams
Airport Director, Jason Milewski
Growth Management Director, Tracy Hass
Recreation Supervisor, Chris McCarthy
Deputy Police Chief, David Puscher
Regular City Council Meeting
July 14, 2004
Page Two
04.165
04,166
04.015
04.103
=
1-18
'i9-28
04.024
29-30
AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS)
Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-04-26)
None.
PROCLAMATIONS~ ANNOUNCEMENTS AND/OR PRESENTATIONS
A. Pride in Sebastian Appreciation Award for New Construction & Exceptional Landscapin.q
Pride in Sebastian Appreciation Award for New Construction/Renovation
Mayor McCollum presented awards to John Dean and Ann Dann from Highlands Animal
Hospital; and to Joe Graham for the Angler Inn Bait Shop.
B. Certificate of Appreciation to Wayne LeBoeuf for Parks and Recreation Advisory Board
Service
Mr. LeSoeuf was not present.
C. Certificate of Appreciation to Sal Neqlia for Code Enforcement Board Service
Mayor McCollum presented a certificate to Sal Neglia.
D. Completion of Institute for Elected Municipal Officials Certificate Presentation to
Counciimember Heptinstall
Mayor McCollum presented a certificate to Councilmember Heptinstall and the City Clerk
read a letter from the John Scott Dailey Florida Institute of Government.
CONSENT AGENDA
Alt items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion
of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon
separately.
A. Approval of Special Meeting Minutes - 6/2/04
B. Approve of Regular Meeting Minutes - 6/23/04
C. Authorize the City Manager to Execute the Historic Preservation Grant Award
Agreement Amendment Number One, Extending the Original Grant from June 30, 2004
to December 31,2004 (City Manager Transmittal 7/9/04, Amendment)
Regular City Council Meeting
July 14, 2004
Page Three
04.054 D.
31-45
04.167 E.
47-52
04.036 F.
53-60
04.073 G.
61-66
04.073 h.
67-72
04.073 I.
73-78
04.073 J.
7~84
04.060 K.
8~88
Resolution No. R-04-27 MPO Intedocal Agreement (City Clerk Transmittal 7/1/04,
Letter, R-04-27, Agreement)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, REPEALING
RESOLUTION NO. R-00-53, AUTHORIZING THE MAYOR TO EXECUTE A REVISED INTERLOCAL
AGREEMENT FOR CREATION OF THE INDIAN RIVER METROPOLITAN PLANNING ORGANIZATION;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Resolution No. R-04-28 Final Plat for Sandridge Estates Phase Two Subdivision (GMD
Transmittal 7/6/04, R-04-28, Plat Copy, Application)
A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING THE FINAL PLAT FOR A
SUBDIVISION KNOWN AS SANDRIDGE ESTATES PHASE TWO; PROVIDING FOR CONFLICTS
HEREWITH; PROVIDING FOR EFFECTIVE DATE.
Approve Assignment and Amendment to Non-Aviation Lease Agreement between the
City of Sebastian and Mr. Steve Phillipson at Sebastian Municipal Airport (Airport
Transmittal 6/29/04, Amendment, letters, Legal Description
Approve Work Authorization #1 for Donadio & Associates, Architects, PA to Design
a Conceptual Site Plan for Riverview Park West in the Amount of $9,000.00 (Public
Works Transmittal 6/29/04, Work Authorization #1, Proposal)
Approve Work Authorization #2 for Donadio & Associates, Architects, PA to Design
a Conceptual Site Plan for Riverview Park East in the Amount of $7,000.00 (Public
Works Transmittal 6/29/04, Work Authorization #2, Proposal)
Approve Work Authorization #3 for Donadio & Associates, Architects, PA to Design
a Conceptual Site Plan for Easy Street Park Improvements in the Amount of $4,500.00
(Public Works Transmittal 6/29/04, Work Authorization #3, Proposal)
Approve Work Authorization ~4 for Donadio & Associates, Architects, PA to Design
a Conceptual Site Plan for Bryant Court Park in the Amount of $4,500.00 (Public
Works Transmittal 6/29/04, Work Authorization #4, Proposal)
Authorize the Purchase of Furnishings for the New City Hall and Police Department
from Thomas W. Ruff & Company in the Amount of $195,383.34; Todays Business
Interiors in the Amount of $116,392.39; and United Business Systems in the Amount
of $24,480.00 (GSA Transmittal 7/6/04)
Mr. Barczyk removed items G, H, I and J for clarification.
On MOTION by Mr. Barczyk, and SECOND by Ms. Monier, consent agenda items A-F and K
were approved by a vote of 5-0.
3
Regular City Council Meeting
July 14, 2004
Page Four
Items G, H, I and J
Mr. Barczyk noted a discrepancy between the transmittals and exhibits, the transmittals
referencing reports to the Recreation Advisory Board and the agreement exhibits referencing
reports to the Recreation Department. The City Manager clarified that the information contained
in the transmittal referencing the Board was the direction of staff to the architects.
On MOTION by Mr. Barczyk and SECOND by Mr. Coniglio, items G, H, I and J were approved
by a vote of 5-0.
8. COMMrI-FEE REPORTS/RECOMMENDATIONS - None
9. PUBLIC HEARING
04.031
89-98
Public Hearin,q and Second Readin,cl of Ordinance No. O-04-09 Petition for Voluntary
Annexation by Daniel Spencer for 38.27 Acre Parcel of Land Immediately South of
Sebastian River Landing Phase II Alonq CR510 (GMD Transmittal 6/29/04, O-04-09,
Letter, Map, FS171.44)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR THE VOLUNTARY
ANNEXATION FOR LAND CONSISTING OF 38.27 ACRES MORE OR LESS, WEST OF SEBASTIAN
RIVER SOUTH PRONG AND EAST OF CR510 BEING A PART OF SECTION 26, TOWNSHIP 31, RANGE
38; PROVIDING FOR INTERIM LAND USE AND ZONING CLASSIFICATION; PROVIDING FOR
CONFLICT; PROVIDING FOR EFFECTIVE DATE. (ad 7/2/04 Press Journal)
Mayor McCollum opened the hearing at 7:33 p.m., and the City Attorney read Ordinance No.
O-04-09 by title.
The Growth Management Director briefly described the requested annexation and
recommended approval.
Bruce Moia, representing the applicant, briefly addressed Council on the voluntary annexation.
Richard Taracka, Sebastian, described action taken by Winter Haven to purchase property on
the perimeter of its city to alleviate further growth, and said a referendum would be a well spent
endeavor.
Louise Kautenberg, had no objections to the annexation.
Sal Neglia, Sebastian, objected to the annexation.
Mr. Moia submitted a tax map of the area showing other developments proposed (see
attached); and said surrounding development will occur whether or not the properties are
annexed into the City.
The Growth Management Director gave a brief summation recommending approval.
4
Regular City Council Meeting
July 14, 2004
Page Five
Mr. Coniglio noted that the restrictive covenant allowing no more than three units per acre is
attached to this ordinance.
In response to Mr. Heptinstall, Mr. Moia said all developers are working together on the internal
proposed roads, to alleviate traffic on CR 510.
Ms. Monier explained annexation, that the City of Sebastian has a lot more control factors over
development than Vero or the County; said there will be a lesser impact than properties the
County has allowed for development. She said if the property is going to develop then it is
better to be in the City.
In response to Mayor McCollum, the Growth Management Director said the County is interested
in the City annexing properties north of the CR 510 boundary, and the City Manager said the
properties will pay the same taxes to the County as they would even if they were annexed.
Mayor McCollum said three people have chosen to say he opposes the annexation because he
works for the County and stated for the record that there is nothing to be gained by the County if
the properties are not annexed into the City.
Mr. Barczyk reported on 700,000 acres of area groves are now down to 180,000 acres.
On MOTION by Mr. Coniglio and SECOND by Ms. Monier, Council adopted Ordinance No.
O-04-09 on a vote of 4-1 (McCollum - nay).
04.031
99-116
Public Headnq and Second Reading of Ordinance No. O-03-18 Land Use Amendment
for a Proposed 38.27 Acre Private Subdivision Situated Alon.q CR510 Immediately South
of Sebastian River Landinqs Phase II and Immediately East of Sebastian River Hi.qh
School (GMD Transmittal 5/29/04, O-03-18, Map, Application, Recommendation, Staff
Report)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING AN AMENDMENT TO THE
COMPREHENSIVE PLAN FUTURE LAND USE MAP TO DESIGNATE AN INITIAL LAND USE
CLASSIFICATION OF LOW DENSITY RESIDENTIAL (LDR) FOR ANNEXED LAND WITH A PRIOR
COUNTY LAND USE DESIGNATION AS RESIDENTIAL, 1 UNIT PER ACRE (R) FOR LAND CONSISTING
OF 38 ACRES, MORE OR LESS, WEST OF SEBASTIAN RIVER SOUTH PRONG AND EAST OF CR510
BEING A PART OF SECTION 26, TOWNSHIP 31, RANGE 38; AUTHORIZING FINDINGS AND
ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR EFFECTIVE DATE.
Mayor McCollum opened the hearing at 8:00 p.m., and the City Attorney read Ordinance No.
O-03-18 by title.
Mr. Moia said the density would be approximately 2.5 units per acre, which is less than originally
requested.
There was no public, staff, applicant or Council input.
5
Regular City Council Meeting
July 14, 2004
Page Six
On MOTION by Mr. Coniglio, and SECOND by Ms. Monier, Council adopted Ordinance No.
O-03-18 on a vote of 4-1 (McCollum - nay).
04.031 C.
f'i7-132
Quasi-Judicial Public Hearing and Second Reading for Ordinance No. O-04-10
Conceptual Development Plan and Rezoning Request from Agriculture (A-1) to RS-10
for a Proposed 38 +/- Acre Tract of Land Situated Immediately South of Sebastian River
High School (GMD Transmittal 6/29/04, O-04-10, Plan, Report, Recommendation,
Application)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, DESIGNATING AN INITIAL ZONING
CLASSIFICATION OF RESIDENTIAL SINGLE-FAMILY (RS-10) FOR ANNEXED LAND WITH A PRIOR
COUNTY ZONING DESIGNATION AS AGRICULTURAL, I UNIT PER 5 ACRES (A-l) FOR LAND
CONSISTING OF 38.27 ACRES, MORE OR LESS, WEST OF SEBASTIAN RIVER SOUTH PRONG AND
EAST OF CR510 BEING A PART OF SECTION 26, TOWNSHIP 31, RANGE 38; PROVIDING FOR
REPEAL OF ORDINANCES OR PARTS OR ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. (ad 7/2/04 Press Journal)
The City Attorney read the ordinance by title, and Mayor McCollum opened the quasi-judicial
public hearing at 8:05 p.m.
City Council members disclosed ex-parte communication with the developer.
The City Clerk swore in all who intended to offer factual testimony.
Applicant Presentation
Mr. Moia presented the conceptual plan for the development. The City Attorney said this is not
a PUD and since coming in as RS-10, there may be some minor changes during the time of
preliminary development plan which will come back before Council.
The Growth Management Director stated that the proposed shared entrance will be across the
high school with access to 82"d Avenue as well.
Council Questions of Applicant and Staff
Mr. Moia said the County will determine if turn lanes will be required on CR 510. The Growth
Management Director said if the 510 access did not occur, there could be access to the north;
and clarified that he approached the City on the annexation, not the other way around as he
previously stated.
Mayor Opens the Floor for Anyone in Favor of the Request
None.
Mayor Opens the Floor for Anyone in Opposition to the Request
None.
6
Regular City Council Meeting
July 14, 2004
Page Seven
Applicant Provided Opportunity to Respond to Issues Raised by Staff or Public
Mr. Moia said his impression is that if it is under 100 units the second access is not required,
however, the Growth Management Director said the City's code requires two for all subdivisions.
Staff Provided Opportunity to Summarize Request
None.
City Council Deliberation and Questions
On MOTION by Ms. Monier, and SECOND by Mr. Heptinstatl, Council adopted Ordinance No.
O-04-10 on a vote of 5-0.
Mayor McCollum called recess at 8:20 p.m. and reconvened the meeting at 8:37 p.m. All
members were present.
10.
INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC
Item that has occurred or was discovered within the previous six months which is not otherwise on the
agenda - sign-up required - limit of five minutes for each speak
Cathy Fulton, 249 Easy Street, Sebastian, read intent of Article 14, Section 54-3-14.1 LDC,
regarding tree protection; recommended that the Laurel oak tree which people stood under at
Filbert Street Park on Arbor Day be designated an historic tree. In another matter, she
described a workshop held between City Council and the Tree Advisory Board in 2002, which
resulted in recommendations for change that was forwarded to the Growth Management
Director and asked what their status is.
Side II, Tape I (8:31 pm)
The City Manager said if it was the direction of Council he would have the Growth Management
Department initiate the changes.
Mr. Coniglio invited the Tree Board to attend the August 11th Council meeting where the Heath
Dept. will describe the importance of trees. Mr. Coniglio also pointed out that tree lined streets
are not compatible with the City's swale drainage system.
Ms. Fulton stated the Board wanted to change the dbh (diameter breast height) language to 18
inches above ground level and increase citrus tree height from 4 to 6 feet. Mr. Barozyk asked
that citizens help the City identify champion trees perhaps through an article in the Pelican Bdef
newsletter.
Sal Neglia, urged Council to conduct the non-binding referendum.
Ruth Sullivan, opposed future annexations.
7
Regular City Council Meeting
July 14, 2004
Page Eight
Ken Mitchell, said he had addressed City Council previously and asked why the City had done
nothing to improve the traffic safety situation at Pelican Island Elementary. The City Manager
said engineering had been done and he would meet with Mr. Mitchell and other staff members
next week and have an update in his July 23r~ information letter.
11. OLD BUSINESS - None
12. NEW BUSINESS - None
t3. CITY ATTORNEY MATTERS
04.163
A. Discuss Non-Binding Referendum
The City Attorney said the Charter Section 4.04 provides that resolutions calling special election
cannot be adopted more than 60 days nor less than 30 days prior to the election.
He reported to City Council that the River Oaks Subdivision legal description needs correction,
and can be corrected as a scrivener's error in the ordinance. He said Indian River County has
denied an additional access to CR 510. Mayor McCollum said the access could simply be a
chain between two posts and not a true access. Discussion followed on the City Attorney
reviewing the tape to ascertain Council's intent on the access routes and if formal action is
required, the item will come back.
He discussed the significance of the tree in front of City Hall; said he will be at a conference for
the rest of week; and explained what had occurred last week with the removal of signs on
Foster Road which was done with all good intentions. He advised that all people should stop
trying to vilify each other when they disagree.
'14. CITY MANAGER MATI'ERS
04.024
A. Update Reqardinq Historic Preservation Planninq
The City Manager said he would place an item on the July 28, 2004 agenda to discuss historic
preservation. The City Attomey discussed the three levels of action that will be required.
The City Manager said he was re-elected to Florida City/County Managers Association and will
be out of the office tomorrow afternoon and Friday morning.
15. CITY CLERK MA'I-rERS
04.168
133-135
Discuss Council Expense Account/Travel Policy (Memo)
The City Clerk requested City Council decision on one of the three options available for expense
account and travel.
Motion to adopt Option 1 failed.
Regular City Council Meeting
July 14, 2004
Page Nine
On MOTION by Mr. Barczyk, and SECOND by Mr. Coniglio, Option #2 (see attached) with a
change to the Mayor's amount to $50 was approved on a vote of 4-1 (Monier- nay)
16. CITY COUNCIL MA'I-rERS
A. Ms. Monier
Reported that at the last County Commission meeting the County acted to begin the Granny
Flats program where property being improved to care for an elderly loved one is tax-exempt and
suggested the City look into something similar.
Suggested that with the issuance of garage sale permits three stickers be given to put on signs
off-site and if the signs are not cleaned up within a time certain, a fine be imposed.
Suggested approaching FDOT to find out what can be done to alleviate traffic and speeding
concerns before they begin construction work on U.S.1. The City Manager said he will contact
FDOT if it is the consensus of Council to have him do so. Consensus was given.
B. Mr. Barczyk
Said the 4th of July was terrific, except for one incident, and cited dogs and fireworks in the park.
Asked why construction signs in lawns for new or existing homes are allowed to remain for so
long, yet garage sale signs have to be removed.
C. Mayor McCollum
Thanked staff and Lions Club for a terrific 4th of July.
D. Mr. Heptinstall
Recommended people check on senior citizens on fixed incomes who are not using their air
conditioners and said they could call him or Council on Aging for summer heat relief.
Tape II, Side I (9:32 pm)
04.148
i. Consideration of Acquiring Olmstead Property
Mr. Heptinstall said the Community Redevelopment Plan discusses purchasing the Olmstead
property. He said he had spoken to the City Manager and knows the funds are not readily
available and suggested the City Attorney speak to the owner to find out what options are
available.
Mr. Coniglio said it should be looked at but he was concerned about putting a binder on it, said
price should be negotiated, annexation would have to be addressed.
9
Regular City Council Meeting
July 14, 2004
Page Ten
Mr. Heptinstall said it would be nice to have a civic center, however, Mr. Coniglio said other
costs such as staffing would have to be addressed.
Mayor M¢Collum said he would like to have both the City Attorney and the City Manager meet
with the owner.
Mr. Barczyk said staff would have to ascertain whether there was asbestos in the building,
renovation and staff costs.
Damian Gilliams addressed City Council, noting that Mr. OImstead was in attendance.
The City Manager recommended rather than calling it a negotiation, he simply be given direction
to meet with Mr. Olmstead with the City Attorney and the Finance Director, and then he will
report back to City Council.
Ruth Sullivan said she had been instrumental in opposing high speed along US 1 in the past
and urged that Council be diligent.
Mayor McCollum said the schedule for MPO visioning meetings will be provided to Clerk to be
placed on Channel 25.
The City Attorney reported that signs on lawns must be removed within 15 days after the
certificate of occupancy has been issued for new construction and within 15 days of final
inspection for improvements. The City Manager asked that Code Enforcement be notified of
violators.
E. Mr. Coni.qlio
Reported at a recent Economic Development meeting the constitutional amendment providing
for additional homestead exemption, if approved, would probably transfer additional taxes to the
business sector.
17. Being no further business, Mayor McCollum adjourned the Regular Meeting at 9:59 p.m.
Approved at the July 28th Regular City Council meeting.
Nathan B. McCollum, Mayor
ATTEST:
Sally A. Maio, CMC, City Clerk
10
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL/COMMUNITY REDEVELOPMENT AGENCY (CRA)
AND
COMMUNITY REDEVELOPMENT ADVISORY COMMITTEE
JOINT WORKSHOP
MINUTES
WEDNESDAY, JULY 21, 2004 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET
SEBASTIAN, FLORIDA 32958
The Mayor called the meeting to order at 7:07 p.m.
The Pledge of Allegiance was recited.
ROLLCALL
City Council/CRA
Present:
Mayor Nathan McCollum
Vice-Mayor Joe Barczyk
Councilmember Ray Coniglio
Councilmember Mike Heptinstall
Councilmember Lisanne Monier
City Manager, Terrence Moore
City Attorney, Rich Stringer
City Clerk, Sally Maio
Deputy City Clerk, Jeanette Williams
Growth Management Manager, Jan King
GMD Secretary, Susan Lorusso
Community Redevelopment Advisory
Committee Present:
Sal Neglia (McCollum Appointee)
Tom Frame (Barczyk Appointee)
Patricia Jamar (Coniglio Appointee)
Rich Bethune (Heptinstall Appointee)
Juliet Bruno (Monier Appointee)
Warren Dill (attorney)
Damian Gilliams (restaurateur)
Joe Graham (Resident of district)
Wayne LeBeouf (Resident outside district)
Beth Mitchell (Chamber member)
Andrea Coy (SPOA member)
Louise Kautenberg (alternate)
Richard Smith (P & Z Chair - ex-officio)
INPUT FROM CITY MANAGER, CITY ATTORNEY AND CITY COUNCIL/CRA ON ROLE &
SCHEDULE FOR COMMUNITY REDEVELOPMENT ADVISORY COMMITTEE
The City Manager explained community redevelopment agencies are financing tools and offered
educational assistance and staff resoumes to include Jan King as the liaison and Susan
Lorusso as the recording secretary at a reasonable expense.
City Council Workshop
July 21, 2004
Page Two
The City Attorney explained that the City's Community Redevelopment Agency (CRA) is a
separate authority from City Council and the CRA's budget should be separate from the City's
budget. He stated the Committee should make budgetary recommendations to Council by
September 30th for the upcoming fiscal year.
The City Attorney further explained that the CRA master plan defines goals and plans but no
steps or programs to accomplish the goals. He advised the Committee's function is to be a
managing committee, not a policy making committee, to help the City manage the adopted
redevelopment plan and achieve goals over the next 30 years.
He further advised the Committee of the Sunshine law, Public Records law.
Requests from Council included additional riverfront parking, pedestrian access, and working
together for the City's best interest.
Ms. Mitchell requested timeline and budgetary information. The City Manager stated the
Finance Director will attend their next meeting to update them on budgetary issues.
Side II, Tape / (7:51 pm)
Ms. Mitchell asked if the Iler Planning Group could give background on the master plan's
identified goals. The City Manager responded the Iler Planning Group's contracted scope had
been completed.
The City Attorney explained that tax increment financing is calculated by determining the
amount of taxes that would have been raised each year if the property in the CRA district had
stayed at the value as at the time the CRA was created. The combined increased City and
County tax revenues that derive from subsequent property value increases is the increment,
and 95% of this increased revenue goes to fund the CRA. He also explained that revenue can
be rolled over each fiscal year only for specific projects not general expenditures. He stated the
two expenses to keep in mind for the upcoming year are the loan used for the master plan
consultant and staff expenses.
He went on the explain that blight is a term now used for areas that prevent an area from
thriving, such as lack of pedestrian traffic and traffic flow problems.
So
COMMENTS AND QUESTIONS FROM MEMBERS OF COMMUNITY REDEVELOPMENT
ADVISORY COMMITTEE
Mr. Dill asked for a timeline for the budget requirements. Mr. Frame requested the CRA's
proposed budget which the City Clerk provided for the members upon adjournment.
6. CLOSING COMMENTS
The Mayor thanked the members for serving and wished them success.. ~,,,~
Being no further business, the workshop adjourned at 8:08 p.m.
2
City of Sebastian, Florida
Subject: Resolution No. R-04-30 Adopting an
Amended Fiscal Year 2003-04 Budget.
Agenda No. 0 ~. 0 ~ 5
Department Origin: Finauce
F~ance Director: _
City Attorney:
City Clerk:
Date Submitted: July 20, 2004
For Agenda of: July 28,200~
Exhibits:
Resolution No. R-04-30
· Exhibit "A"
· 3rd Quarter Budget Review Memorandum
· Project Status Reports by fund as of June 30, 2004
· Schedule of Investments by Fund with the State Board of Administration as of June 30, 2004
· Schedule of Investments by Type as of June 30, 2004
· Schedule of Guaranteed Investment Contracts as of June 30, 2004
· 3rd Quarter Accomplishments and Operatin~ Statement Fiscal Year 2004
EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED:
REQUIRED: Exhibit "A" Exhibit "A" Exhibit "A"
SUMMARY
Pursuant to policy established in previous fiscal years, budget reviews and adjustments would be presented to the
City Council on a quarterly basis. In addition, project status reports and investment reports are also included for
your review.
Following adoption of the City of Sebastian's budget on September 24, 2003, there were several program
changes that occurred over the nine months ended June 30, 2004 that require an amendment to the budgets of the
various funds of the City. As such we are recommending a net increase of $136,414 to the General Fund. This
recommended increase represents adjustments made to the property taxes and half-cent sales tax revenues in the
total amount of $113,684 to reflect actual revenues received. The amount is appropriated to workers' comp
insurance FY 2003 audit result, replacement of financial information server, email server, and web server. In
addition, the recommended increase also includes an increase in transfer from Discretionary Sales Tax Revenue
Fund/n the amount of $16,230 to fund an information system emergency backup system, which was approved by
the Council on April 28, 2004, and an increase in appropriation from prior year fund balance in the amount of
$6,500 to fund the construction costs associated with the shuffleboard courts to be located at the Municipal Park.
(Pursuant to direction and advise from City Attorney Rich Stringer, due to a long standing deficiency in the level
of service for shuffleboard court facilities in the City, it has been determined the funding should be prior year
fund balance. The funding of the shuffleboard courts does not change the total project costs associated with the ~
Municipal Park project.) There are also several line item General Fond budget adjustments, which do not/it
increase or decrease the amended General Fund budget that are included in this amendment package. In additien,~,.~ '-'
there are increases in a few Special Revenue Funds and Capital Project Funds due to additional revenue or the
need to appropriate reserves to implement various programs as provided in the Budget Review Memorandum.
In keeping with the ability of the City to react to these type of changes as they occur during the course of a year
and matching it with the ability to take advantage of them, we are recommending the changes identified in
Resolution No. 04-30, Exhibit "A", which are more particularly defined and explained in the enclosed
memorandum for the 3rd Quarter Budget review.
RECOMMENDED ACTION
Move to approve R-04-30.
RESOLUTION NO. R-04-30
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA ADOPTING AN AMENDED BUDGET FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2003 AND ENDING
SEPTEMBER 30, 2004 AS PROVIDED FOR IN EXHIBIT "A";
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, on September 24, 2003, the City of Sebastian adopted Resolution
No. R-03-38 providing for the adoption of the City's 2003-04 budget; and
WHEREAS, an analysis of the revenues and expenditures for the nine (9) months
ended June 30, 2004 has indicated that some adjustments are necessary,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT:
Section 1. The budget of the City of Sebastian, Indian River County, Florida for
the Fiscal Year beginning October 1, 2003 and ending September 30, 2004 be
amended, a copy of which is attached hereto and more particularly identified as
Exhibit "A", which are hereby adopted and the revised appropriations set out therein
are hereby made to maintain and carry on the government of the City of Sebastian,
Indian River County, Florida.
Section 2. All resolutions or parts of resolutions in conflict herewith are hereby
repealed.
Section 3. This Resolution shall be come effective on June 30, 2004.
It was moved for adoption by CounciLmember
The motion was seconded by Councilmember
being put to a vote, the vote was as follows:
and, upon
Mayor Nathan B. McCollum
Vice-mayor Joe Barczyk
Councilmember Ray Coniglio
Councilmember Mike Heptinstall
Councilmember Lisarme Monier
The Mayor thereupon declared this Resolution duly passed and adopted this 28th day of
July 2004.
CITY OF SEBASTIAN, FLORIDA
By:
Mayor Nathan B. McCollum
ATTEST:
Sally A. Maio, CMC
City Clerk
Approved as to form and content for
reliance by the City of Sebastian only:
EXHIBIT "A"
AMENDED
BUDGET BEFORE
FUND ADJUSTMENTS
GENERAL
Revenues $ 9,633,943
Expenditures $ 9,633,943
CDBG-LOUISIANA AVENUE
Revenues $ 747,000
Expenditures $ 747,000
LOCAL OPTION GAS TAX
Revenues $ 716,773
Expenditures $ 716,773
DISCRETIONARY SALES TAX
Revenues $ 2,073,208
Expenditures $ 2,073,208
RIVERFRONT REDEVELOPMENT
Revenues $ 242,230
Expenditures $ 242,230
RECREATION IMPACT FEE
Revenues $ 354,713
Expenditures $ 354,713
STORMWATER UTILITY FEE
Revenues $ 785,879
Expenditures $ 785,879
LAW ENFORCEMENT FORFEITURE
Revenues $ 12,627
Expenditures $ 12,627
G.R.E.A.T. PROGRAM
Revenues $ 9,700
Expenditures $ 9,700
DEBT SERVICE
Revenues $ 82,238
Expenditures $ 82,238
DST DEBT SERVICE FUND
Revenues $ 969,482
Expenditures $ 969,482
STORMWATER DEBT SERVICE FUND
Revenues $ 439,387
Expenditures $ 439,387
CAPITAL PROJECTS I~'UND
Revenues $ 8,879,693
Expenditures $ 8,879,693
GOLF COURSE
Revenues $ 1,554,611
Expenses $ 1,554,611
AIRPORT
Revenues $ 257,949
Expenses $ 257,949
FY 2004
3111) QUARTER
ADJUSTMENTS
AMENDED
BUDGET AFTER
ADJUSTMENTS
136,414 $ 9,770,357
136,414 $ 9,770,357
$ 747,000
$ 747,000
$ 716,773
$ 716,773
50,230 $ 2,123,438
50,230 $ 2,123,438
5,000 $ 247,230
5,000 $ 247,230
$ 354,713
$ 354,713
$ 785,879
$ 785,879
$ 12,627
$ 12,627
$ 9,700
$ 9,700
$ 82,238
$ 82,238
$ 969,482
$ 969,482
$ 439,387
$ 439,387
736,573 $ 9,616,266
736,573 $ 9,616,266
$ 1,554,611
$ 1,554,611
$ 257,949
$ 257,949
TO:
MAYOR AND CITY COUNCIL
FROM:
TERRENCE R. MOORE
CITY MANAGER
DATE: July 20, 2004
SUBJECT: 3rd QUARTER BUDGET REVIEW - FISCAL YEAR 2004
As of June 30, 2004, the stares of budgets for the major operating funds were as follows:
% OF BUDGET
REVISED RECEIVED/ BUDGET RECEIVED/
BUDGET EXPENDED BALANCE EXPENDED
GENERAL
Revenues $ 9,633,943 $ 7,732,046 $1,901,897 80.26%
Expenditures $ 9,633,943 $ 6,919,138 $ 2,714,805 71.82%
GOLF COURSE
Revenues $1,554,611 $1,306,210 $ 248,401 84.02%
Expenses $1,554~611 $1,145,039 $ 409,572 73.65%
AIRPORT
Revenues $ 257,949 $ 178,553 $ 79,396 69.22%
Expenses $ 257,949 $ 189,186 $ 68,763 73.34%
Highlights of the second quarter stares analysis include:
1. General Fund
Overall revenues supporting the General Fund are being received as planned. During the nme months
ended June 30, 2004, 80.26% of the budgeted revenues were received. The third quarter budget review
includes recommendations to increase the total amended budget for the General Fund by $136,414. This
recommendation includes the following:
$78,949 increase in property taxes and $34,735 increase in half-cent sales tax to be in line with actual
collections. The amount is appropriated to fund additional workers' comp insurance premium results
from FY 2002-2003 annual workers' comp audit ($72,076), general liability insurance deductible
portion ($23,000), replacements of Finance Department/MIS Division various servers ($17,020), and
a projector for the Council chambers ($i,588).
$16,230 increase in additional transfer from Discretionary Sales Tax Revenue Fund to fund an
appropriation approved by the City Council on April 28, 2004 for an information system emergency
backup system
$6,500 increase in appropriation fi.om prior year fund balance to fund the cost associated with the
shuffleboard courts to be located at the Municipal Park. Due to the deficiency in the level of service
for shuffleboard court facilities in the City, it has been determined the funding should be prior year
fund balance. The funding of the shuffleboard courts does not change the total project costs
associated with the Municipal Park project.
There are several line item budget adjustments listed below which do not increase or decrease the amended
General Fund budget that are included in this amendment package.
To transfer capilal outlay line item budget savings in the total amount of $14,458 from Police
Department Administration, School Resource Officer Division, and Detective Division to Police
Road Patrol Division. The funding is used to purchase a K-9 replacement police vehicle.
To transfer capital outlay line item budget in the amount of $1,500 from City Clerk's office to MIS
Division. The funding is used to purchase a laptop computer for the MIS Specialist.
· To transfer contract mowing services budget in the amount of $5,258 from Stormwater Division to
Parks & Recreation Division
2. Special Revenue Funds
All Special Revenue Funds are receiving revenue as planned and recorffmg expenditures as programmed.
The third quarter budget adjustments include:
Increase the Riverfront Redevelopment tax increment revenue by $5,000 to reflect actual revenue
collections. The amount is appropriated to fund the cost of Riverfront tax increment programming
service provided by the Property Appraiser's Office.
Increase the total amended budget for the Discretionary Sales Tax Revenue Fund by $50,230. The
amount is appropriated to fund the Snowshoe House relocation in the amount of $34,000 approved by
the Council on June 23, 2004, and an emergency disaster recovery system for the MIS Division in the
amount of $16,230 approved by the Council on April 28, 2004.
There are two line item budget adjustments listed below which do not increase or decrease the amended
Special Revenue Fund budget that are included in this amendment package.
To transfer Recreation Impact Fee Fund unappropriated fund balance in the amount of 2,178 to fund
the non-capital items (two signs, two bike racks, and two picnic tables) approved by the Council on
April 28, 2004.
To transfer Stormwater Utility Fund unappropriated fund balance in the amount of 3,500 to fund the
cost of Stormwater Assessment programrmng service provided by the Property Appraiser's Office.
3. Debt Service Funds
There are no budget adjustments recommended for the quarter.
4. Capital Projects Funds
Enclosed with this budget review is a status report of all the capital projects. The third quarter budget
adjustments include:
· To establish capital budget for Snowshoe House relocation project in the amount of $34,000, which
was approved by the Council on June 23, 2004. The funding is provided by Discretionary Sales Tax.
To establish capital budget for the construction of the shuffleboard courts in the amount of $6,500.
The func[mg is provided by General Fund appropriation from prior year fund balance.
To increase capital budget for Airport Administration by $445,844. The Council approved this
increase on February 25, 2004. The funding is provided by Discretionary Sales Tax ($175,000) and
appropriation from capital project fund prior year fund balance ($270,844).
To increase capital budget for FY2004 road paving program by $168,011. The Council approved this
increase on February 25, 2004. The funding is appropriated from capital project prior year fund
balance.
· To increase airport capital budget for fencing by $16,468. This reflects a change order for Perimeter
Fencing contract approved by the Council on July 9, 2003.
· To establish capital budget for impact fees related projects in the amount of $65,750, which was
approved by the Council on February 25, 2004.
5. Golf Course Fund
Overall revenues are being received as planned through the nme months ended June 30, 2004.
Expenditures are occurring as anticipated. There is no budget adjustments recommended for this quarter.
6. Airport Fund
During the r~me months ended June 30, 2004, 69% of the budgeted revenues were received and 74% of
the programmed expenses have been expended. The Airport staff is working diligently to improve
revenue streams. There is no budget adjustments recommended for this quarter.
Staff has kept well within the adopted budget in all funds to maintain maximum fiscal flexibility. Staff will
continue to monitor and review each position vacancy as it occurs for service level consequences.
Terrence R. Moore, City Manager
3
ANALYSIS OF GENERAL FUND REVENUE
Overall revenues supporting general fund activities are being received as planned. A total of $7,730,913 or 80.2%
of the $9,633,943 budget was received during the first nine months of the year. This percentage is high due to
102% of property taxes have been received during the nine months per/od. Last year 70.1% of budgeted revenue
was received in the nine months period.
TAXES:
Real and Personal Property Tax Collections were 102% of budget. We are recommending an increase to the
Property Tax budget in the amount of $78,949.
The Franchise Fees and Utihty Service Taxes collections were. 62.5% of budget. Th/s is due to timing differences
in recording the revenue and the actual cash received, however, we are confident that the revenue budgeted will
be realized.
LICENSES AND PERMITS:
Occupational and Professional Licenses are being received at higher pace than last year, at 113.5% of budgeted
revenues as compared to 104.7% last year for the same period.
Construction perrmtting is significantly higher than the prior year for the same nine months recording 116% of
revenues as compared to 106.6% for the prior year. The higher than normal collection percentage is due to area
growth.
INTERGOVERNMENTAL REVENUE:
During the nine months of 2003-2004, the City has received 72.7% of the projected revenue compared to 59.5%
for the same period last year.
Collected revenues are slightly below the 75% expected for the 3~d quarter mainly due to timing differences
associated with when revenue is recorded and when actual cash is received. The cash receipts received in October
by the City is generally associated with revenue received in August by the State and therefore, in accordance with
generally accepted accounting principles, would be recorded in the prior year. As suclh the revenue (not cash)
received in October 2004 would be recorded in September, thus evening out the revenue recorded. Based upon
calculations used during the budget process, we are confident the revenue will be received as budgeted.
The State shared half-cent sales tax has been received ahead of schedule. We are recommending an increase to the
half-cent sales tax revenue budget in the amount of $34,735.
GENERAL GOVERNMENT CHARGES FOR SERVICES:
During the nine months the City has received 51.6% of the budgeted revenues in this group. This compares to
36% received in the prior year for the same period. This is primarily due to unbilled revenues for project
personnel and equipment services. Other areas, such as PD overtime service fees, cemetery fees, and community
center recreation revenue actually have collected revenues above the 75% expected for the 3rd quarter.
FINES AND FORFEITURES:
During the nine months ended June 30, 2004, 70% of revenue had been collected or received as compared to
67.5% in the prior year. Staffwill continue to monitor this revenue source.
MISCELLANEOUS REVENUES:
During the nine months ended June 30, 2004, the City has received 82% of miscellaneous revenues. This
compares to 70.8% received in the prior year for the same period. This increase is primly due to the SBA
interest earnings exceeding budgeted amount. Another contributing factor for the decrease is the 4~ of July
donation. The City actually has received July 4t~ Donations at 92% for the nine months period.
4
OTHER REVENUE SOURCES:
Other revenue is being received as planned. Recommendations included in the 3rd quarter budget amendment
represent an increase in transfer from Discretionary Sales Tax to General Fund in the amount of $16,230 for an
information system emergency backup system approved by the Council on April 28, 2004, and an increase m
appropriation from prior year fund balance in the mount of $6,500 to fund the construction costs
associated with the shuffleboard courts to be located at the Municipal Park.
The following changes are a summary of the analysis above and are the net recommended changes to the revenue
account:
$ 5,604,935
Taxes
Licenses and Permits 1,051,956
Intergovernmental 1,701,954
Charges for Services
Fines and Forfeits
186,454
126,064
Miscellaneous Revenues 152,310
Interfund Transfers 397,228
Non-Revenue Sources
413,042
$ 5,683,884
78,949
1,051,956
34,735 1,736,689
186,454
126,064
152,310
16,230 413,458
6,500 419,542
NET RECOMMENDED CHANGE TO THE GENERAL FUND REVENLrES IS $136,414.
ANALYSIS OF GENERAL FUND EXPENDITURES
Most departmental percentages were at or below the 75% level anticipated for the nme months ended June 30,
2004. There are several budget adjustments in the General Fund which are explained below:
EXPENDITURES:
PERSONAL SERVICES
$ 225,694 $ $ 225,694
OPERATING EXPENDITURES 58,204
CAPITAL OUTLAY 1,500
(1,500)
58,204
Capital Outlay - Decrease of $1,500 results from transferring of capital outlay line item budget to MIS Division
for the purchase ora laptop computer for the MIS Division System Specialist.
5
PERSONAL SERVICES $ 276,513 IS -I $ 276,513
OPERAT~G EXPENDrrum~S 69,3711 2,250] 71,621
CAPrrAL OUTLAY '1 ~41790 4,790
Operating Expenditures - Increase of $2,250 due to cost associated w/th transferring data from old MUNIS server
to new server. The funding is from half-cent sales tax revenue.
Capital Outlay - Increase of $4,790 due to the replacement of financial software server. The funding is f~om half-
cent sales tax revenue.
PERSONAL SERVICES
$ 87,879
$ 87,879
OPERATING EXPENDITURES 19,012 (152 18,860
CAPITAL OUTLAY 1,050 29,450 30,500
Operating Expenditures - Decrease of $152 results from transferring training line item budget to capital outlay for
the purchase of lap top computer.
Capital Outlay -Net increase of $29,450 results from the following causes:
· Increase of $4,990 due to the replacement of an e-mail server. Funding source is half-cent sales tax
revenue.
Increase of $4,990 due to the replacement of a web server. Funding source is half-cent sales tax revenue.
· Increase of $1,588 due to the purchase of a projector. Funding source is half-cent sales tax revenue.
· Increase of $1,652 due to the purchase ora laptop computer. Funding source is from MIS Division line
item savings as well as a transfer from the City Clerk's capital outlay budget.
· Increase of $16,230 due to the purchase of an information system emergency backup system. The
Council approved the emergency backup system on April 28, 2004. Funding source is Discretionary Sales
Tax revenue.
6
Capital Outlay- Decrease of $2,894 represents the transfer of capital outlay budget savings to Road Patrol for the
purchase of a K-9 vehicle replacement.
Capital Outlay - Decrease of $600 represents the transfer of capital outlay budget savings to Road Patrol for the
purchase of a K-9 vehicle replacement.
Capital Outlay- Decrease of $10,964 represents the transfer of capital outlay budget savings to Road Pah~ol for
the purchase of a K-9 vehicle replacement.
Capital Outlay - Increase of $14,458 results from transferring of budget savings fi.om Police Administration,
School Resource Officer Unit, and Detective Division for the purchase ora K-9 replacement vehicle.
$ 414,841
PERSONAL SERVICES $ 409,841 $ 5,000
OPERATING EX1)ENDITURES 43,031 (5,000) 38,031
CAPITAL OUTLAY 36,289 36,289
Personal Services -Increase of $5,000 due to a line item transfer fi'om operating expenditures to fund the
additional costs associated with the Engineering Department totem program.
Operating Expenditures - Decrease of $5,000 due to a line item transfer to personal services to fund the additional
costs associated with the Engineering Department intern program.
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
$ 555,753
366,322
9,000
(1,045)
(4,213)
$ 555,753
365,277
4,787
Operating Expenditures -Decrease of $1,045 due to transferring of operating expenditures budget savings to
Parks and Recreation Department to fund additional costs associated with contract mowing services.
Capital Outlay - Decrease of $4,213 due to transferring of capital outlay budget savings to Parks and Recreation
Department to fund additional costs associated with contract mowing services.
8
Personal Services - Increase of $3,000 results from transferring of capital outlay budget savings to fund additional
oven-time.
Operating Expenditures - Increase of $500 results from transferring of capital outlay budget savings to fund
additional costs associated with building maintenance.
Capital Outlay - Decrease of $3,500 results from transferring of budget savings to fund additional overtime and
builcFmg m~mtenance costs.
PERSONAL SERVICES
$ 607,027
$ 607,027
OPERATING EXPENDITURES 114,693 5,258 119,951
CAPITAL OUTLAY 26,436 26,436
Operating Expenditures - Increase of $5,258 due to transferring of operating expenditures budget savings from
the Stormwater Utility Division to fund additional costs associated with contract mowing services.
$ 104,398
$ 300
$ 104,698
PERSONAL SERVICES
OPERATING EXPENDITURES 16,712 (300) 16,412
CAPITAL OUTLAY 16,500 16,500
Personal Services - Increase of $300 results fi.om transferring operating expenditures savings to personal services
to cover overtime budget shortfall.
Operating Expenditures - Decrease of $300 results from transferring operating expenditures saving to personal
services to cover overtime budget shortfall.
9
Operating Expenditures - Net increase of $95,076 results from the follow/ng causes:
· Additional insurance premium of $72,076 results from FY2003 workers' comp audit.
· General liability insurance case settled for $23,000. $25,000 per case deductible applies.
Funding is provided by increase in Ad Valorem Taxes and Half Cent Sales Tax Revenues.
Interfund Transfers - Increase of $6,500 transfer to City Hall Project to fund the construction costs of the
shuffleboard courts to be located at the Mtmicipal Park. Due to the deficiency in the level of service for
shuffleboard court facilities in the City, it has been determined the funding should be prior year fund
balance. The funding of the shuffleboard courts does not change the total project costs associated with
the Municipal Park project.
10
Following is a summary of the General Fund Depta'tments and Divisions explained above:
001 GENERAL FUND
GENERAL FUND REVENUES
FUND &
ACCOUNT
DESCRIPTION
$ 9,633,943 $ 136,414 $ 9,770,357 $ 136,414
RECOMMENDEDt REVISED
CHANGES [ BUDGET
General Fund Operating Expenditures:
AMENDED
BUDGET
Legislative
City Manager
Central Garage
City Clerk
Legal
Finance
M.I.S. Division
Human Resources
Police Department:
Administrative Division
School Resource Unit
Patrol Division
Community Policing Unit
Code Enforcement
Professional Standards
Detective Division
Support Services Division
Communications Division
Engineering
Stormwater Utility
Public Works:
Roads & Maintenance
Parks & Recreation
Cemetery
Growth Management
Enildiug Department
Non-departmental
Total Operating Expenditures:
$ 37,440 $ - $ 37,440
338,004 338,004
161.935 161,935
285,398 (1,500) 283,898
135,303 135,303
345,884 7,040 352,924
107,941 29,298 137,239
195,552 195,552
INCREASE
(DECREASE)
(1,500)
7,040
29,298
298,935 (2,894) 296,041 (2,894)
129,014 (600) 128,414 (600)
1,753,832 14~58 1,768,290 14,458
141,252 141,252
100;169 100,169
86,391 86,391
407,653 (10,964) 396,689 (10,964)
258,943 258,943
365,089 365,089
489,161 489,161
931,075 (5,258) 925,817 (5,258)
913,343 913,343
748,156 5,258 753,414 5,258
137,610 137,610
235,470 235,470
500,168 500,168
530,225 101,576 631,801 101,576
$ 9,633,943 $ 136,414 $ 9,770,357 $ 136,414
Excess(deficiency) of Revenue over Expenditures $ $ - $
NET RECOMMENDED CHANGE TO THE GENERAL FUND EXPENDITURES IS $136,414.
11
ANALYSIS OF DISCRETIONARY SALES TAX REVENUE FUND
Revenues:
Discretionary Sales Tax -Increase of $50,230 to bring budget more in line with actual collections. Additional
revenues are used to fund capital items listed below:
· Snowshoe house relocation in the amount of $34,000 approve by the Council on June 23, 2004.
· Management Information System emergency backup system in the'amount of $16,230 approved by the
Council on April 28, 2004.
Expenditures:
Interfund Transfers - Increase of $50,230 due to increases in transfer to other funds to fund capital items
approved by the Council.
12
ANALYSIS OF RIVERFRONT REDEVELOPMENT
SPECIAL REVENUE FUND
Tax Increment Revenue - To adjust Riverfront Tax Increment Revenue based on actual collections. The
adffational revenues are appropriated to fi~_nd the computer programm/ng services provided by the Property
Appraiser's Office.
Expenditures:
OPERATING EXPENDITURES
$ 204,987
$ 5,000
$ 209,987
CAPITAL OUTLAY
INTERFUND TRANSFERS
UNAPPROPRIATED 37,243 37,243
Operating Expenditure - Increase of $5,000 represents costs associated with the computer programrrfmg services
provided by the Property Appraiser's Office for Riverfront Redevelopment Tax Increment revenue billings. This
is funded by increase m Tax increment Revenue.
13
Expenditures:
ANALYSIS OF RECREATION IMPACT FEE
SPECIAL REVENUE FUND
OPERATING EXPENDITURES $ $ 2,178 $ 2,178
INTERFUND TRANSFERS 135,750 135,750
UNAPPROPRIATED 218,963 (2,178) 216,785
To transfer funding from unappropriated fund balance to fund non-capital items related to new park developments
approved by the Council on 4/28/2004.
ANALYSIS OF STORMWATER UTILITY REVENUE FUND
SPECIAL REVENUE FUND
Expenditures:
To transfer funding fi:om unappropriated fund balance to fund computer-programrmng services provided by the
Property Appraiser's Office for stormwater assessments.
14
CAPITAL PROJECT STATUS REPORT
FOR QUARTER ENDI2NG 06/30/04
0.00 000 000 0.00 O.O0 0.00
CITY OF SEBASTIAN
SCHEDULE OF INVESTMENTS BY FUND
AS oF JUNE 30, 2004
STATE BOARD OF ADMINISTRATION
RETURN ON SBA INVESTMENT
1.22%
General Fund
Local Option Gas Tax Fund
Discretionary Sales Tax Fund
Riverfront Redevelopment Fund
Recreation Impact Fee Fund
Stormwater Utility Fund
Debt Service Fund
Discretionary Sales Tax, Series 2003 and
2003A Debt Service Fund
Stormwater Series 2003 Debt Service Fund
Capital Improvements Fund
Transportation Fund
Stom~water Projects Fund
Golf Course Fund
Airport Fund
Cemetery Trust Fund
17.57% t,169,703.24
2.55% 170,020.09
6.54% 435,635.59
2.34% 155,688.80
5.44% 362,022.77
14.59% 971,338.38
0.66% 43,972.69
1.39% 92,783.29
0.30% 20,304.70
13.76% 916,519.26
7.64% 508,956.23
0.15% 9,938.72
9.17% 610,647.88
16.59% 1,105,010.69
1.30% 86,662.89
Sub-total
100% 6,659,205.22
Golf Course Fund
100% 510,035.79
Discretionary Sales Tax Revenue Bonds,
Series 2003A Bond Proceeds
100% 2,013,270.53
TOTAL
9,182,511.54
CITY OF SEBASTIAN
SCE[EDI. YLE OF I2NVESTMENTS BY TYPE
AS OF JUNE 30, 2004
CUSTODIAL ACCOUNT
Federal Home Loan Bank Bonds 05/14/03 3.100% 1,000,937.50 5/14/2007 3133MYMPA
Federal Farm Credit Bank Bonds 05/28/03 3.000% 1,000,000.00 5/28/2008 31331QN45
Federal National Mortgage 08/01/03 1.875% 998,671.88 9/15/2005 31359MTB9
Association Notes
TOTAL 2~999 ~609.38
General Fund 64.19°,4 1,925,534.38
Local Option Gas Tax Fund 3.33% 100,000.00
Recreation Impact Fee Fund 8.73% 262,000.00
Stormwater Utility Fee Fund 3.33% 100,000.00
Transportation Fund I3.74% 412,075.00
Cemetery Fund 6.67% 200,000.00
TOTAL 100% 2?999?609.38
ltarbor Federal Sav/ngs Bank 03/09/04 2.000% 1,000,000.00 3/9/2005
First National Bank & Trust Company 04/06/04 2.200% 500,000.00 10/6/2005
TOTAL 175007000.00
General. Fund 100.00% 1,500,000.00
TOTAI~ 100% 175007000.00
CITY OF SEBASTIAN, FLORIDA
3r~ QUARTER ACCOMPLISHMENTS
FY 2003-2004
CITY CLERK
Legislative Support Matters
Coordinated with Indian River County Executive Assistant to Board of Commissioners on
schedule for joint meeting 4/20/04 at Richardson Center
· Coordinated travel for Councilmember Heptinstall to IEMO and all members to FLC Annual
Conference
· Prepared agenda packets and minutes for 6 Regular City Council meetings, 2 Special City
Council Meetings, 1 Board of Adjustment meeting, and 0 CRA meetings - attended meetings
for a total of 33 hrs.
· 11 Ordinances Adopted
· 12 Resolutions Adopted
· 11 Proclamations prepared
· Distributed 0 Code of Ordinances supplements to Council, staff and parties on mailing list
· 2 Final plats recorded
· 3 Easement vacations recorded
· 0 Deeds of easement recorded
Records Management Program
· New E-Mail and Internet Usc Policy, Electronic Records Policy and Procedures added to City
Records Management Policies and Procedures Manual and training provided to all City
Employees with E-Mail Access with assistance of Human Resources, MIS and City Attorney
on 5/17/04 and 5/18/04
· Ali imaged documents downloaded to DVD and stored off-site for additional security
· 3 boxes of records that reached retention & 19 bags of duplicate and OSA records destroyed
by Shred-It - 16 trees saved
· Scanned into Laser fiche - 18 sets of minutes, 9 agenda packets, 31 City Manager newsletters
& "The Pelican Brief', 12 resolutions, 13 ordinances, 57 cemetery lot certificates and
supporting documents
Election Matters
· Invoice for 2004 election paid - notified of 2005 billing at $2 per registered voter
City Board Matters · Administered appointments and conducted orientations for 14 new board members
· Presented 5 certificates to outgoing members
Cemetery Matters
· 17 deeds issued for a total orS11,375.00
CommuniW/Public Matters · Participated in Relay for Life 2004 Event - May 7 & 8, 2004
· 206 Garage Sale Permits issued
· Created 3 certificates of appreciation for citizens
Personnel/Educational Matters
· City Clerk completed last two of four supervisory skills courses at UCF Florida Institute of
Government in Orlando -4/5/04 and 4/12/04
· Records Management Specialist attended FRMA Annual Conference 5/5/04 - 5/7/04
· City Clerk and Deputy City Clerk attended FACC Annual Conference 6/13/04 - 6/16/04
FINANCE
· Assisted each Department/Division in FY 2004-2005 budget preparation.
· Successfully compiled a balanced City Manager's FY 2004-2005 Recommended Budget and
delivered to Citizen Budget Advisory Committee members.
· Collected more than 92% ($11,925) of the revenue budgeted ($13,000) for the 4th of July
firework contribution through request letters.
· Amended the City's Fixed Assets Policy to raise the capitalization threshold fi.om $500 to
$750. This policy amendment will keep the City more in hne with the current governmental
accounting practice and also increase the efficiency of City's capital asset management
system.
· Wrote and implemented Travel Procedttre - Meals as Taxable Income Procedure to be in
compliance with Internal Revenue Codes. The procedure redefines Class C meal allowance as
taxable income and is subject to withholding of income and social security taxes.
MIS
· Replaced and reconfigured the Cities Firewall. This now enables us to operate in a more
secure fashion.
· Addressed the DNS and IP problems we were having with Bell South. This enabled us to
have room on our web server for the new City Business site.
· Moved the PD to new Location with no down time. Consolidated all PD servers into the PD
server mom. MIS coordinated all the vendors involved and managed to have all working
together to complete their individual parts in order to make the move a complete success. All
vendors reported directly to MIS all problems and the status of each vendors work.
· Set up 3 new workstations for Dispatch giving each station the ability to support 4 monitors
and a Telephony Modem. The Telephony Modem enabled Dispatch to communicate with the
Deaf through direct TTY phone number for the PD and a TTY program installed on all 3
workstations.
· Implemented a Procedure and presented it to all city employees on public requested access to
City emails.
· MIS is currently coordinating and working on the City Hall move, the 2nd part of the PD
move, the Airport Administration building, which includes a Fiber and Security project for the
new airport building, The Indian River County Fiber project for the PC to Indian River
County hook up, New Mtmis server conversion, File transfer from Bank America to Munis
and a Spare solution.
· Work order requests processed - 225
· Unplarmed server outages - 0
· Unplanned network outages - 0
· Unplanned telephone outages - 3
· User training hours performed - 6
· Repaired the email s~rver
· Keep all aspects of the City network up and running.
· Priced the new email and web servers.
· Reverted mobile terminals to old configuration.
· Work on tightening network security
HUMAN RESOURCES
· Completed two training sessions of the "in-house" Supervisory Training Academy. Topics
included "Workplace Violence" and "Discrimination."
· Worked in conjunction with the MIS Division and the City Clerk's office to update and
distribute a revised E-mail and Intemet Use Policy. Training sessions were held with
employees charged with public records retention regarding E-mail storage.
· Distributed monthly editions of HR Frontline, A monthly Employment Law Update for
Supervisors. Topics included, "What Should and Should Not Be in E-mail", "Know Your
ADA Responsibilities", and "Learn About the New White-Collar Rules".
Opened negotiations with the Coastal Florida Police Benevolent Association (CFPBA).
· Provided a "Lunch n' Learn" training session (second in a series of four) on retirement
preparation. ICMA Retirement Corporation is co-sponsoring the training.
· Provided a "lunch n' Learn" training on fad diets. A professional nutrifionist from Sebastian
River Medical Center presented information to 30 attendees.
· Successfully hosted the annual employee Health Fair, a Sebastian River Medical Center
partnership.
· Continued the Employee Recognition Program through the employee of the quarter program.
POLICE DEPARTMENT
Administration · Maintained operational status during construction, transitioned into new perimeter offices.
· Reviewed 39 Departmental Policies.
· Continued planning sessions and organizational planning for COP transition.
· Members of Command Staff attended City Council meetings.
· Continued work with Information Services to implement field reporting.
· Attended numerous senior staff meetings.
· Attended meetings with REG and Associates re£. new facility.
· Attended meetings with City Manager ref. Citizen concerns.
· Attended various Civic meetings.
· Continued search for alternate funding through Grants.
· Sent jtmior Command officers to various schools.
· Successful completion of fiber optics use agreement with IR County, which will save several
thousand dollars per year in hard wire leases.
School Resource Officers · 35 DARE/GREAT/Life skills programs.
· There were 8 school reports written.
· 36 student/parent conferences.
· 42 mediations conducted.
· 174 counseling's.
· 14 school meetings attended.
· 35 classroom programs were conducted, reaching 975 students.
· Officer wheeler attended a 40-hour SRO Basic Training course.
· Officer Wheeler attended a 40-hour R.A.D. Kids training course.
3
Road Patrol
· During this period officers responded to 2245 calls for service with 6963 officer initiated
activities. This totals 9208. 174 arrests were made.
· Traffic enforcement was conducted throughout the city with 732 citations being issued and
787 written warnings. We had 72 vehicle crashes.
· Our motorcycle officer has done traffic control in numerous areas throughout the city in an
effort to reduce traffic related problems. He issued 168 citations and 48 written warnings. He
also made 33 arrests and handled 17 crashes. He also headed and worked 1 Buckle Up Wave.
· Officers have been actively addressing complaints of speeders throughout the city
aggressively and continuously.
· During this period, officers handled 344 parking issues and wrote 116 citations and issued 131
notices, 2 verbal warning, and 52 police services and tagged 10 vehicles.
Our 2 K-9 officers conducted 295 traffic stops, made 53 arrests and wrote 80 citations and 166
written warnings. They also assisted officers on numerous calls for service.
Community Policing Unit · Officer Grave's accomplishments this rating period were 25 community meetings.
· 835 citizen contacts were made.
· 16 business contacts/meetings.
· 9 CPTED reports & blueprints completed.
9 child car seat & safety referrals were made.
· 19 other agency referrals were made.
· 440 officer initiated community relation/public relation contacts were made.
· Conducted 3 background checks for apphcants.
Community Volunteer Unit · The Volunteers conducted 169 bank runs.
· 2 citizen contacts.
· 10 disabled warnings/citations.
· 30 written warnings.
· 33 Traffic controls.
· 14 Council/courier packages.
· 957 house watches done.
· 95 business checks.
· 41 vehicle transports.
· 28 Escorts.
· 13 Special duty details.
Training Unit
· Employees attended 20 miscellaneous work related classes/seminars during this quarter.
Code Enforcement · 342 written warnings were issued.
· 40 re-inspections.
· 416 citizen assists.
· 15 notice of violations issued.
, · 15 twenty-four hour tags issued.
· 95 signs removed.
· 63 tree inspections.
4
3 hens filed.
· 345 cases closed.
· C.E.O. VanMeir attended a 36-hour Code Enforcement Conference.
Investigations · Detective Marcinik attended an 8-hour Introduction to Internet Investigations course.
· Detective Marcinik attended 8-hour aggressive driver training course.
· 315 cases were assigned, with 25 being cleared.
· 4 felony arrests were made.
· 2 misdemeanor arrests were made.
· 85 reports/supplements were completed.
· 5 warrants were obtained.
Record Division
· Incident Reports processed, dispersed to proper agencies and checked for accuracy ......... 506
· Accident Reports processed, dispersed and entered into IMC .................................... 72
· Traffic Citations processed and entered into IMC .................................................. 747
· Parking Citations processed, followed up and entered into IMC ................................. 116
· Warning Citations processed, followed up and entered into IMC ................................787
· Subpoenas signed for, processed and distributed ................................................... 325
· Fingerprinting services for our residents ............................................................. 43
· Continue to provide our residents with locals' checks, incident and accident reports and
assistance with various other requests.
· Completed and submitted the Annual Report for 2003 to Chief Davis for his review.
· Our f~ont lobby reopened in May 2004 and has been very busy with traffic fi.om both the
public and the occasional construction worker making adjustments every now and then. The
Records Department moved into its temporary quarters while renovations are being made in
the old area, which will be expanded to almost double its original working area. The
completion of this work is scheduled for September 2004.
· Continued to keep an upbeat attitude during this temporary situation due to building
expansion.
Dispatch · Re-certified two (2) Records Clerks and one (1) Dispatch FCIC/NCIC certificate.
· Three (3) Dispatchem attended A Child is Missing training.
· Two (2) Dispatchers attended the Advance Law Enforcement Training class.
· Supervisor attended a couple of training classes for Supervisors at the Counsel Chambers.
· Supervisor attended the quarterly FDLE Regional Work Group Meeting.
· Supervisor attended the meetings at I.R.C.C. regarding the future Dispatch Academy.
· One (1) dispatcher resigned.
· Rehired one (1) part time Dispatcher.
· One dispatcher was out on FMLA on and off.
· Dispatch moved into their new work location.
· Purchased a new flat screen monitor for two of the workstation.
· Purchased 2 new computers for dispatch.
· Refurbished six (6) headsets and purchased seven (7) new ones.
· Replaced the two (2) 911 phones and also added a third phone.
· Dispatched and entered 9,208 calls into C.A.D.
· Radio repaired a couple of times.
· Two (2) keyboards had to be replaced.
During this quarter as in all quarters, Communications provides the Citizen of Sebastian with house
watch requests and cancel service (with records assistance), citation sign off, information, phone
numbers and other services by contacting other Agencies and/or Departments for them.
Communications takes and dispatches all non-emergency and emergency phones calls and/or requests
for Law Enforcement, Code Enforcement and Volunteer services. Communications assist the
Officers, Detectives and Code Enfomement with placing phone calls to citizens, parents of juveniles,
State Attorney, Court House, Tag Office, Drivers License Office and any other Agency requests they
may have as well as sending teletype messages to DHSMV, FCIC/NCIC and other Law Enfomement
Agencies regarding cases they are working. We also, provide service to non-resident by answering
questions, giving phone numbers, referring them to the proper agency, etc. We assist other agencies
with information and/or requests they may have.
Presently we are down two positions; also one employee is going through a family crisis, which has
also left us shorthanded. Even though we are shorthanded and stressed, everyone's cooperating to
help cover the shifts. Overall, dispatch is functioning okay.
PUBLIC WORKS
Roads
and Drainage
Installation of a fence at the Good Guys property.
Installation of handrails on new boat docks.
Installation of 24 ladders on the new boat docks.
Repair of the lights on the main Street and Yacht Club Piers.
Repair of the electric in Riverview Park.
Preparation and Clean up for the 4th of July ceremony.
Repaired the sidewalk on Englar dr/ye.
Installed a new fence for crossover at Sebastian Elementary School.
Installed a fence at the Filbert Street Park.
Repaired the Racquetball courts on Schumann Drive.
Cut down and removed trees for code enforcement.
Assisted in moving the Police Department for renovation.
Assisted the Sign shop moving trees blocking signs.
Assisted the Airport in mowing and repairs.
Repaired pad for the dumpster at the Golf Course.
The sweeper truck cleaned approximately 1250 miles of roads. Filled pothole complaints and
put dirt along the edges of newly paved roads.
Parks
Division
Installed an irrigation system at Pdverview Park.
Installed new controller, pump and valves for Community center irrigation.
Installed new bench and picnic tables at the Creative Playground.
Installed new swing set at George Street Park.
Installed new bike racks at the Skate Park and Filbert St. Parks.
Trimmed back shrubs on Schumann Drive for better visibility.
Fertilized turf and shrubs on all City properties.
Sprayed Round Up on walk'rog trails at Hardee, George and Filbert Parks.
Continued regular maintenance (mowing, weed eating, edging and blowing)on all City
properties.
Recreation Division
· Held our 2nd annual Easter Egg Hunt at Riverview Park. Continued all recreational programs.
Cemetery
· The Cemetery Division continued regular routine maintenance of mowing, weed eating and
edging. Fertilized and applied weed killer, made necessary irrigation repairs. Installed all
necessary memorial plaques.
ENGINEERING
General
· Completed paving in portions of Unit 1 and in Orange Heights.
· Outlined and presented "Streets and Traffic Dynamics" for City Council.
· Continued Well Monitoring Program.
· Worked with County Health Department regarding residential site regulations.
· Worked on 319 Grants for Stormwater Utility Program.
· Issued memoranda of expectations of Engineers-of-Record for commercial projects and
subdivisions.
· Worked through budget process for upcoming FY 04/05.
Design Related Proiects · Assisted from time to time in design, permitting and construction preparations for New City
Hall.
· Formulated design criteria and parameters for Stormwater Utility capital projects.
· Worked with engineering design contractor and grant administrator on the design of Louisiana
Avenue renovations.
· Requested engineering proposal for straightening Barber Street em-route to US 1.
· Evaluated needs for new pedestrian crossings at several bridges.
· Reviewed numerous site plan matters in Technical Review Committee meetings.
· Reviewed and studies numerous traffic signage / regulation situations with staff in Traffic
Review Committee meetings.
· Assisted in resolution of numerous drainage complaints fxom residents.
· Arranged numerous traffic markings, sign installations and repairs in conjunction with Sign
Shoo and Po[ice Department.
· Investigated criteria and parameters for dredging and seawall renovation on Collier Creek.
· Provided plan for sidewalk installation.
· Continued to develop and organize Engineering Assistant / Intern program.
· Monitored progress, plans, and construction operations for new SJRWMD Stormwater Park.
· Worked on development of public education program regarding stormwater matters.
· Refined process for issuing permits to perform work in City ROWs and easements.
· Further developed Sign Shop operations and procedures.
· Made several presentations to City Council regarding engineering matters.
· Further developed policies and procedures placing responsibilities on engineers-of-record for
project done in the City.
· Assisted Finance Department in progress reports to grant agencies. ·
· Continued study regarding master plan for Main Street improvements.
· Took part in management staff discussions regarding IRCU matters and City policies for
dealing with it.
· Performed troubleshooting and planning for inter-related drainage, paving, and sidewalk//~-,
matters.
· Completed various drainage maintenance projects (swales, road crossings, mowing
and cleaning).
7
Field Investigations
Responded to 17 drainage complaints.
· Handled 25 new pool construction inspections.
· Handled 439 new home construction inspections.
· Handled 110 new home drainage permits.
· Set elevation for 12 side yard pipes.
· Set elevation and grade for 10 road crossing pipes
· Set elevation and grade for sidewalk projects in the city.
Stormwater · Installed 9 road crossings and rehabilitated associated drainage swales in preparation for road
repaying program
· Installed drainage pipe crossings for sidewalk program in Barber Street Park area.
· Rehabilitated drainage swales from Empire to Schumann on Barber Street following installation
of Sidewalk.
· Mowed and Cleaned channel between Larkspur and 512 in preparation for piping project.
· Mowed and treated invasive plants in Stonecrop water quality treatment wetland.
· Mowed and cleaned channels in Units 1, 2, 13, and 17.
· Evaluated Stormwater Engineering RFQ written and oral presentations submitted by 8
engineering firms with recommendations to council to select 2 firms.
· Worked with staff and selected engineering firms to develop Scopes of Work for 7 Stormwater
Master Plan projects.
· Prepared and submitted funding application to SJRWMD for Stormwater Water Quality project at
Davis Street and Indian River Drive.
· Negotiated quick claim deed to north twin ditch with Collier Club to prepare for Stormwater
Master Plan Project.
· City crews and contractor cutting back overhanging trees in Road Right-of-Way
Miscellaneous
· Coordinate with SJRWMD, on the new storm water park.
· Coordinate with CDM on Stormwater Park.
· Coordinate with Kimley-Hom and Assoc. on Riverview park project.
· Called in 84 locates or updates on locates, for work in right of way or easements.
· Worked with FPL on the installation of new streetlights.
· Coordinate with FPL on their work in right of way permits.
· Monitored the mowing and tree-trimming contractors
· Overplayed Streets:
· Calamondin Street.
· Seagrape Avenue
· Lime Avenue
· Recycled Streets:
· Columbus Street
· Toledo Street
· Pineapple Street
· King Street
· Tangelo Street
· Valencia Street
Traffic Division
Stop signs - 50
Street signs - 158
Crosswalks - 2
Magnetic -12
Handicap - 5
No parking - 4
Specialty - 25
Route assembly - 3
Warinng signs - 10
Temp signs - 12
Guide signs - 2
School Zone - 3
No trespassing - 2
Fabricated - 110
Total signs 398
Pavement Marking 978 Ft.
Traffic Studies 8
Mailbox Replacement i
GARAGE · Continue to improve the performance indicators to be in line with yearly goals.
· Prepared the City Compound for installation of the P.D. generator, so the City will be ready
and adequate in an Emergency Disaster.
· Continue to work with other operating departments to identify their vehicle and equipment
needs in the event of a disaster.
· Continue c~nployee education and training, and certification program.
· Continue maintaining fuel facility in accordance with E.P.A. requirements and assuring fuel
availability.
· Continue equipment modernization program to increase the level and quality of service.
· Continue to maintain a relatively low backlog on in-house vehicle's and equipment
repair/maintenance services.
GROWTH MANAGEMENT
The following information outlines the Growth Managernent Department's 3rd Quarter
accomplishments. The list includes only iterns that have been completed during the quarter, not those
that are under review and/or evaluation.
Site Plan reviews - 4
Site Plan extensions - 1
Site Plan Inspections - 12
Conditional Use Perm/ts - 1
Subdivision and PUD reviews - 5 on-going and 4 new applications
Annexation reviews - 5 (ongoing) and 3 new applications
Zoning Text Amendments - 0
Comprehensive Plan Text Amendments - 0
Home Occupational License reviews- 30
Accessory Structure reviews - 2
Model Home permits - 7
Change of Land Use requests - 5 (on-going) and 3 new apphcafions
Rezoning requests - 5 (on-going) and 3 new apphcations
Sign Applications (zoning clearance review) - 13
Tc~uporary Sign Permits - 5
Temporary Use Permits - 7
Address Assignments - 455
Address Corrections - 4
Release of Unity of Title - 5
Variance Requests - 2
Special Exceptions - 0
Division of a Single Lot - 1
Vacation of Easements - 4
Grant of Easement- 1
Right of Way Abandonment - 0
Occupational License (zoning clearance review) - 14
Fence Permit (zoning clearance) - 1
Zon'mg Interpretations/Conf~rmafion letters - 18
Field Inspections - 36
Flood Zone Determinations - 18
Code Enforcement Assists/Code Determinations - 54
BUILDING DEPARTMENT
The following information outlines the Building Department's 3rd Quarter accomplishments. The hst
includes only items that have been completed during the quarter, not those that are under review
and/or evaluation.
· Single Fanfily Homes- 127
· Commercial/Business - 3
· Residential Additions - 18
· Duplexes - 4
· Swimming Pools - 67
· Fence - 63
· Mechanical - 156
· Mobil Homes - 12
· Water hookups - 24
· Re-roofs- t4
· Electrical - 232
· Plumbing Permits - 154
· Screen Enclosures - 62
· Sheds - 25
· Sign- 13
· Demolition- 1
· Lawn Sprinkler- 1
· Miscellaneous Permits - 108
AIRPORT
Airport staff accomplished the following tasks during the third quarter of FY2003-2004:
Construction on Runway 9-27 has finally begun! As I write this report, crews are stripping off
old asphalt, grading our new taxiway, and moving vast quantities of dirt about the airfield. As
you're most certainly aware, this has been a monumental and vital task for both commuff~ty
compatibility and economic development for Sebastian Municipal Airport.
We have also begun site-work construction on the new Airport Administration Facility and
Police Evidence Compound. The project will take approximately eleven months to totally
10
complete, however, Police Department's evidence compound is anticipated to take only a few
short months, then construction on the administration facility will follow.
· Completed Sebastian Municipal Airport's first T-hangar buildings. This project, operated by
Sheltair Sebastian, LLC., offers an increase in airport revenues of $81,521.04 per year. Tins is
a substantial improvement in airport income, which will allow us to continue many more
necessary improvements for economic development.
· Completed 100% of the Airfield Perimeter Fencing project. Tins included a great deal of
coordination with airport tenants as well as with the fencing contractor. All restricted areas of
the entire airport are no longer accessible to the general public. This is a major enhancement
to the security of both our airport and city.
· Successfully secured $950,000 from the Federal Aviation Administration (FAA) to implement
the rehabilitation of Taxiway "A' and construct an aircraft-park/ng apron at our new
Administration Facility. As previously reported, this enabled the airport to realize a savings of
nearly $150,000 for this construction effort. The addition of this project will further enhance
the both the safety of operations as well as the economic viability of the airport.
· We have expeditiously completed the design and engineering for rehabilitating the above-
referenced Taxiway "A" and aircraft parldng apron construction in less than three weeks, a
necessity for meeting the FAA's critical timeline for grant distribution. Tins was nearly an
overwhelming effort, as this type of project typically takes many months to design and bid. It
is also important to note that The LPA Group took on this project for a fee of over $100,000
less than that of their competitors (determined by a required Independent Fee Estimate),
which -once again- yields a direct savings to Sebastian Municipal Airport. Despite the
seemingly impossible time constraints, staff is pleased to announce that the project was
successfully advertised on schedule.
· Airport staff has successfully negotiated the leasing of an additional five acres for Steve
Philipson. As previously reported, this will increase airport revenues by $21,780 per year for
the next thirty years.
GOLF COURSE
1. Total golf course charges for service revenue for 3~d Quarter: $323,103, an increase of
$28,819 over Fiscal 02-03 3~ Quarter.
A) Total Golf Shop Sales for 3ra Quarter: $20,580.
B) Driving Range Revenue for 3rd Quarter: $11,123.
C) Discount Card sales for 3r~ Quarter: $78.
D) Cart Fees for 3ra Quarter: $185,435, an increase of $19,827 over Fiscal 02-03 3Ta
Quarter.
E) Golf rounds played for Fiscal 03-04 3'~ Quarter: 16,895, an inCrease of 442 rounds
over Fiscal 02-03 fd Quarter
F) Green Fees for 3*d Quarter: $105,100 an increase of$9,111, over Fiscal 02-03 3rd
Quarter
G) Club Rental & Club Storage revenue for Fiscal 03-04 3td Quarter: $626, an increase
of $64 over Fiscal 02-03 3rd Quarter.
H) Computerized Golf Handicap Tracking Fees for 3rd Quarter: $162.
Tournaments and Outings for 3~ ,Quarter include (not including weekly events such as The
Monday League, Ladies and Men s Day, Thursday Couples and The Sebastian Business ~
League) the following: Fellsmere Elementary.Benefit (48 players), Sebastian Moose Lodge,,,.~.,,'
Tournament (84 players), Habitat for Humanity Charity Classic (120 players), Richard's Paint
Golf Tournament (144 players), Sebastian Chamber of Commerce Tournament (132 players),
Roseland United Methodist Tournament (48 players), First Baptist Church of Melbourne
11
Tournament (52 players), Piper Aircraft Golf Tournament (144 players) and The Indian River
County Sheriff's Tournament (144 players).
Tournaments scheduled for 4th Quarter/nclude CB'S Angels Children's Benefit, Sebastian
River High School Boys & Girls Golf Benefit, Sebastian Rotary Golf Tournament and
Sebastian Italian-American Tournament.
Sebastian Jun/or Golf Academy offered two weeklong Academies in June. Both Academies
reached maximum attendance. Two weeklong July Academies are scheduled, both of which
have reached maximum attendance as well. Total number of juniors participating in this
summer's Golf Academies: 112.
Plans under way for Collier Club to access through and use a portion of the Golf Course
parking lot, as approved in the City Council meeting of November 5, 1997 (Resolution R-97-
75). Meetings with Golf Staff, City Officials and Collier Club Officials are moving in a
positive direction for ali parties involved. Actual work to start as early as September 2004.
12
Description
TAXES
LICENSES & PERMITS
1NTERGVT'L I~EVENUES
CHARGES FOR SERVICES
FINES AND FORFEITS
MISC, REVENUES
OTHER REVENUE SOURCES
APPROPRIATBD FUND BALANCE
TOTAL REVENU]~S
CITY OF SEBASTIAN, FLORIDA
OPERATING STATEMENT
ACTUAL TO BUDGET
JUNE 30, 2004
GENERAL FUND REVENUES
Quarter Year Current Revised
ToDate ToDate Encumbrance Budget %
(931,769) (4,728,591) 0 (5,604,935) 84.4%
(485,254) (1,159,532) 0 (1,051,956) 110.2%
(451,816) (1,237,323) 0 (1,701,954) 72.7%
(27,611) (94,782) 0 (186,454) 50.8%
(32,362) (88,678) 0 (126,064) 70.3%
(73,661) (125,903) 0 (152,310) 82.7%
(137,424) (297,238) 0 (810,270) 36.7%
0
(2,139,897) (7,732,046) 0 (9,633,943) 80.26%
Description
PERS(JNAL SERVICES
OPERATING EXPENDITURES
CAPITAL OU'II,AY
TOTAL LEGISLATIVE
GENERAL FUND EXPENDITURES
CITY COUNCIL EXPENDITURES
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET
5,372 16,161 0 21,490 75.2%
4,602 8,146 0 15,950 51.1%
0 0 0 0 0.0%
9,975 24,307 0 37,440 64.92%
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL CITY IVlANAGER
CITY MANAGER EXPENDITURES
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET
76,542 226,011 0 315,545 71.6%
4,989 10,237 0 22,459 45.6%
0 0 0 0 0.0%
81,531 236,247 0 338,004 69.89%
Description
PERSONAL SERVICES
OPERATING EXPENDITt_rRES
CAPITAL OUTLAY
TOTAL CITY CLERK
CITY CLERK EXPENDITURES
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET
54,428 163,832 0 225,694
20,169 44,955 0 58,204
0 0 0 1,500
74,596 208,787 0 285,398
72.6%
77.2%
0.0%
73.16%
Description
PEKSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL LEGAL
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL FINANCE
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL MIS
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
HUMAN RESOURCE
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
L POLICE ADMIN
CITY OF SEBASTIAN, FLORIDA
OPERATING STATEMENT
ACTUAL TO BUDGET
JUNE 30, 2004
LEGAL
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET %
30,576 91,061 0 129,969 70.1%
2,244 3,627 0 5,334 68.0%
0 0 0 0 0.0%
32,819 94,688 0 135,303 69.98%
FINANCE
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET %
67,511 199,270 0 276,513 72.1%
4,666 56,635 535 69,371 82.4%
4,789 4,789 0 0 0.0%
76,966 260,694 535 345,884 75.53%
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET %
21,918 60,314 0 87,879 68.6%
2,289 14,247 288 19,012 76.5%
17,880 18,927 1,588 1,050 1953.8%
42,086 93,489 1,876 107,941 88.35%
HUMAN RESOURCES
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET %
39,953 119,476 0 169,062 70.7%
5,953 18,089 0 26,490 68.3%
0 0 0 0 0.0%
45,906 137,565 0 195,552 70.35%
POLICE ADMINISTRATION
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET %
60,765 185,729 0 263,430 70.5%
4,147 12,357 1,168 20,505 66.0%
0 12,105 0 12,106 100.0%
64,913 210,191 1,168 296,041 71.40%
2
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL POLICE PATROL
CITY OF SEBASTIAN, FLORIDA
OPERATING STATEMENT
ACTUAL TO BUDGET
JUNE 30, 2004
SCHOOL RESOURCE O/~'IqCER
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET %
26,804 83,376 0 117,621 70.9%
4,619 8,831 608 10,793 87.5%
0 0 0 0 0.0%
31,423 92,207 608 128,414 72.28%
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL POLICE PATROL
POLICE PATROL
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET %
332,571 1,035,556 0 1,531,624 67.6%
25,481 81,698 7,207 94,016 94.6%
109,056 122,854 37,672 142,650 112.5%
467,109 1,240,107 44,880 1,768,290 72.67%
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
TOTAL CODE ENFORCEMENT
COM341~YI'Y POLICING UNIT
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET %
27,572 85,096 0 129,688 65.6%
2,282 5,248 0 11,564 45.4%
29,854 90,343 0 141,252 63.96%
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL CODE ENFORCEMENT
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL POLICE INV.
POLICE CODE ENFORCEMENT
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET %
23,074 70,316 0 90,189 78.0%
2,830 7,933 0 9,980 79.5%
0 0 0 0 0.0%
25,904 78,249 0 100,169 78.12%
PROFESSIONAL STANDARDS
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET %
18,046 66,906 0 86,391 77.4% ~-'~
799 1,365 0 0 O.O°/f / ,~ '~
o o o o o.o
18,845 68,271 0 86,391 79.03%,~,~
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL POLICE INVESTIGATION
CITY OF SEBASTIAN, FLORIDA
OPERATING STATEMENT
ACTUAL TO BUDGET
JUNE 30, 2004
POLICE INVESTIGATION
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET
64,826 176,695 0 298,140 59.3%
13,378 43,597 825 63,013 70.5%
0 33,258 0 35,536 93.6%
78,204 253,551 825 396,689 64.12%
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL SUPPORT SERVICES DIVISION
POLICE SUPPORT SERVICES DMSION
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET %
58,425 171,559 0 236,752 72.5%
3,410 9,016 0 22,191 40.6%
0 0 0 0 0,0%
61,835 180,575 0 258,943 69.74%
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL COMMUNICATIONS
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL ENGINEERING
~ Description
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL ROADS & DRAINAGE
POLICE COMMUNICATIONS
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET %
80,045 237,875 0 334,599 71.1%
7,152 16,495 2,203 30,490 61.3%
0 0 0 0 0.0%
87,198 254,370 2,203 365,089 70.28%
ENGINEERING
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET %
100,513 306,340 0 414,841 73.8%
5,750 17,544 535 38,031 47.5%
0 2.003 34,289 36,289 100.0%
106,262 325,888 34,824 489,161 73.74%
ROADS & DRAINAGE
Quarter Year Current REVISED
To Date To Date Encumbrance .BUDGET %
191,570 570,912 0 759,364 75.2%
38,699 89,008 9,257 140,979 69.7%
12,020 12,020 0 13,000 92.5%
242,289 671,940 9,257 913,343 74.58%
4
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL STORMWATER DMSION
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL GARAGE
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL PARKS/RECREATION
CITY OF SEBASTIAN, FLORIDA
OPERATING STATEMENT
ACTUAL TO BUDGET
JUNE 30, 2004
STORMrWATER UTILITY DMSION
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET %
133,294 400,770 0 555,753 72.1%
72,017 226,572 89,115 370,535 85.2%
4,787 4,787 0 4,787 100.0%
210,098 632,130 89,115 931,075 77.46%
CENTRAL GARAGE
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET %
35,654 106,438 0 138,283 77.0%
6,039 13,870 0 20,952 66.2%
0 1,365 0 2,700 50.6%
41,693 121,672 0 161,935 75.14%
PARKS/RECREATION
Quarter Year Current REvIsED
To Date To Date Encumbrance BUDGET %
147,514 443,484 0 607,027 73.1%
32,759 104,722 5,027 114,693 95.7%
7,000 8,836 14,005 26,436 86.4%
187,273 557,042 19,032 748,156 77.00%
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL CEMETERY
CEMETERY
Quarter Year Current REVISED
To Date TO Date Encumbrance BUDGET %
26,667 80,542 0 104,698 76.9%
5,109 12,752 0 16,412 77.7%
14,142 14,142 0 16,500 85.7%
45,918 107,436 0 137,610 78.07%
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
CAPITAL OUTLAY
TOTAL GROWTH MANAGEMENT
GROWTH MANAGEMENT
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET
53,009 155,516 0 217,500
5,229 14,050 0 17,970
0 0 0 0
58,238 169,566 0 235,470
%
71.5%~
78.2%~ ~'J ]
Description
PERSONAL SERVICES
OPERATING EXPENDI'rUP~S
CAPITAL OUTLAY
TOTAL BUILDING DEPAKTMENT
CITY OF SEBASTIAN, FLORIDA
OPERATING STATEMENT
ACTUAL TO BUDGET
JUNE 30, 2004
BUILDING DEPARTMENT
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET %
111,726 346,011 0 476,062 72.7%
6,069 14,241 0 24,106 59.1%
0 0 0 0 0.0%
117,795 360,252 0 500,168 72.03%
Description
PERSONAL SERVICES
OPERATING EXPENDITURES
GRANTS & AIDS
OTHER SERVICES
TOTAL NON-DEPARTMENTAL
NON-DEPARTMENTAL
Quarter Year Current REVISED
To Date To Date .Encumbrance BUDGET %
2,647 5,716 0 5,000 114.3%
112,692 443,853 55,631 521,225 95.8%
0 0 0 4,000 0.0%
0 0 0 0 0.0%
115,338 449,569 55,631 530,225 95.28%
2,139,897 7,732,046 0 9,633,943 80.3%
2,354,068 6,919,138 259,953 9,633,944 74.5%
TOTAL GENERAL FUND REVENUE
TOTAL GENERAL FUND EXPENDITURE~
EXCESS (DEFICIENCY) OF REVENUES
OVER/(UNDER) EXPENDITURES
(214,171) 812,909
6
CITY OFSEBASTIAN, FLORIDA
OPERATING STATEMENT
ACTUAL TO BUDGET
JUNE30,2004
CDBG FUND-LOUISIANA AVENUE
Description
INTERGVT'L REVENUE
OTHER REVENUE SOURCE
TOTAL CDBG FUND REVENUE
Description
OPE1L~_TING EXPENDITURES
OTHER SERVICES
TOTAL CDBG FUND EXPENDITURES
Description
TAXES
MISC. REVENUES
OTHER REVENUE SOURCE
TOTAL REVENUES
CDBG REVENUES
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET
-15,000 -15,000 0 (698,000)
0 0 0 (49,000)
(15,000) (15,000) 0 (747;000)
CDBG EXPENDITURES
Quarter
To Date
%
2.1%
0.0%
2.01%
Year Current. REVISED
To Date Encumbrance BUDGET %
0 331 49,000 99,000 49.8%
0 0 0 648,000 0.0%
0 331 49,000 747,000 6.60%
LOCAL OPTION GAS TAX
LOGT FUND REVENUES
Quarter Year ' Current
To Date To Date Encumbrance Budget %
(168,804) (470,229) 0 (705,595) 66.6%
(1,986) (8,533) 0 (10,533) 81.0%
o o o (645) 0.0%
(170,790) (478,762) 0 (716,773) 66.79%
LOGT FUND EXPENDITURES
Description
OPEKATING EXPENDITURES
CAPITAL OUTLAY
DEBT SERVICE
OTHER SERVICES
TOTAL EXPENDITURES
Quarter Year Current
ToDate ToDate Encumbrance Budget %
48,673 145,998 9,863 202,220 77.1%
2,172 2,870 0 2,881 99.6%
0 150,000 0 300,000 50.0%
12,500 117,172 0 211,672 55.4%
63,345 416,040 9,863 716,773 59.42%
CITY OF SEBASTIAN, FLORIDA
OPERATING STATEMENT
ACTUAL TO BUDGET
JUNE 30, 2004
DISCRETIONARY SALES TAX
DST FUND REVENUES
Description
Quarter Year Current Revised
To Date To Date Encumbrance Budget
TAXES
M~SC. REVENUES
OTHER RBVBNUE SOURCE
TOTAL DST FUND REVENUES
(576,702) (1,463,546) 0 (2,043,599) 71.6%
(3,555) (9,703) 0 (29,609) 32.8%
0 0 0 0 0.0%
(580,257) (1,473,249) 0 (2,073,208) 71.06%
DST FUND EXPENDITURES
Description
Quarter Year current Revised
To Date To Date Encumbrance Budget
CAPITAL OUTLAY
OTHER SERVICES
TOTAL DST FUND EXPENDITURES
0 0 0 0 0.0%
241,344 1,311,252 0 2,073,208 63.2%
241,344 1.311.252 0 2,073,208 63.25%
RIVERFRONT REDEVELOPMENT FUND
Description
MISC. REVE~3ES
TAX INCREMENT REVENLrES
TOTAL RIVERFRON~f REDEVELOPMENT
RIVERFRONT REDEVELOPMENT REVENUES
Quarter Year Current
To Dat~ To Date Encumbrance
(2,067)
0
(3,002) 0
(250,995) 0
(2,067) (253,997) 0
RIVER17RONT REDEVELOPMENT EXPENDITURES
Revised
Budget
(2,735) 109.8%
(239,495) I04.8%
(242,230) 104.86%
Description
Quarter Year Current Revised
To Date To Date Encumbrance Budget
OPERATING EXPENDITURES
CAPITAL OUTLAY
OTHER SERVICES
TOTAL RIVERERONT REDEVELOPMENT
6,205 74,343 2,944 204,987 37.7%
0 0 0 0 0.0%
0 0 0 37,243 0.0%
6,205 74,343 2,944 242,230 31.91%
CITY OF SEBASTIAN, FLORIDA
OPERATING STATEMENT
ACTUAL TO BUDGET
JUNE 30, 2004
RECREATION IMPACT FEE FUND
Description
MISC. REVENUES
RECREATION iMPACT FEE
OTHER REVENUE SOURCES
TOTAL REC 13/IPACT FEE REVENUES
Description
OPEP~TING EXPENDITUI~S
OTHER SERVICES
TOTAL REC. IMPACT EXPENDITUllES
RECREATION ]iVIPACT FEE REVENUES
Quarter Year Current Revised
To Date To Date Encumbrance Budget %
(1,028) (3,498) 0 (2,953) 118.5%
(110,500) (294,775) 0 (286,010)103.1%
0 0 0 (65,750) 0.0%
(111,528) (298,273) 0 (354,713) 84.09%
RECREATION IMPACT FEE EXPENDITURES
Quarter Year Current Revised
To Date To Date Encumbrance Budget
0 0 2,176 0 0.0%
0 65,750 0 354~713 18.5%
0 65,750 2,176 354,713 19.15%
STORMWATER UTILITY FUND
Description
MISC. REVENUES
STORMWATER UTILITY FEE
TOTAL STORMWATER RI{VENUES
Description
OPERATING EXPENDITURES
OTHER SERVICES
TOTAL STORMWATER EXPENDITURES
STORMWATER REVENUES
Quarter Year Current Revised
To Date To Date Encumbrance Budget
(7,112) (17,261) 0 (13,098) 131.8%
(130,330) (744,662) 0 (772,781) 96.4%
{137,442) (761,923) 0 (785,879) 96.95%
STORMWATER UTILITY EXPENDITURES
Quarter Year Current Revised
.To Date To Date Encumbrance Budget %
8,825 14,537 425 5,125 291.9%
251,842 398,915 0 780,754 51.1%
260,667 413,452 425 785,879 52.66%
CITY OF SEBASTIAN, FLORIDA
OPERATING STATEMENT
ACTUAL TO BUDGET
JUNE 30, 2004
LAW ENFORCEMENT FOREITURE FUND
LAW ENFORCEMENT FORFEITURE REVENUES
Description
Quarter Year current Revised
To Date To Date Encumbrance Budget %
FINES AND FOREITURES
MISC. REVENUES
OTI-I~R REVENUE SOURCES
TOTAL LAW ENFORCE FORFEITURE
(2,200) (9, I30)
(2,123) (7,157)
0 0
0 (7,000) 130.4%
0 (4,627) 154.7%
0 (1,000) 0.0%
(4,323) (16.287) 0 (12,627) 128.99%
LAW ENFORCEMENT FORFEITURE EXPENDITURES
Description
Quarter Year Current Revised
To Date To Date EncumbranCe Budget %
OPERATING EXPENDITURES
CAPITAL OUTLAY
GRANTS & AIDS
OTHER SERVICES
TOTAL LAW ENFORCE FORFEITURE
2,986 7.841 0 9,600 81.7%
0 1.203 0 1,700 70.8%
0 0 0 0 0.0%
0 0 0 1,327 0.0%
2.986 9.044 0 12,627 71.62%
G.R.E.A.T. PROGRAM
Description
INTERGVTL REVENUES
MISC. REVENUES
TOTAL G.1LE.A.T. PROGRAM
Description
OPERATING EX/~ENDITURES
CAPITAL OUTLAY
TOTAL G.R.E.A.T. PROGRAM
G.R.E.A.T. PROGRAM REVENUES
Quarter Year Current Revised
ToDate ToDate Encumbrance Budget %
(825) (1,970) 0 (9,700) 20.3%
0 1 0 0 0.0%
(825) (1,970) 0 (9,700) 20.30%
G.ILE.A.T. PROGRAM EXPENDITURES
Quarter
To Date
Year Current Revised
To Date Encumbrance Budget %
(1,146) 733 0 9,700
0 0 0 0
(1,146)
7.6%
0.0%
733 0 9,700 7.55%
10
CITY OF SEBASTIAN, FLORIDA
OPERATING STATEMENT
ACTUAL TO BUDGET
JUNE 30, 2004
Description
DEBT SERVICE FUND
DEBT SERVICE REVENUES
Quarter Year Current
To Date To Date Encumbrance
Revised
Budget %
MISC. REVENLrES
SPECIAL ASSESSMENTS
OTHER REVENLrE SOURCES
TOTAL DEBT SERVICE REVENUES
(2,845) (4,506) 0 (2,674) 168.5%
(28,424) 0 (18,680) 152.2%
0 0 0 (60,884) 0.0%
(22,877) (32,930) 0 (82,238) 40.04%
DEBT SERVICE EXPENDITURES
Quarter
Description To Date
OPERATING EXPENDITURES 24
DEBT SERVICE 0
TOTAL DEBT SERVICE EXPENDITURES
Year Current Revised
To Date Encumbrance Budget %
152 0 160 95.1%
81,991 0 82,078 99.9%
24 82,143 0 82,238 99.88%
DST SERIES 2003 DEBT SERVICE FUND
Description
MISC. REVENUES
INTERFUND TRANSFER FROM DST
DEBT PROCEEDS
TOTAL DEBT SERVICE REVENUES
Description
OPEP.-&TING EXPENDITURES
DEBT SERVICE
OTHER SERVICES
TOTAL DEBT SERVICE EXPENDITURES
Description
MISC. REVENUES
DEBT PROCEEDS
TOTAL REVENUES
Description
OPERATING EXPENDITURES
DEBT SERVICE
TOTAL EXPENDITURES
DEBT SERVICE REVENUES
Quarter Year Current Revised
To Date To Date Encumbrance Budget %
(287) (2,568) 0 0 0.0%
0 (488,243) 0 (842,702) 57.9%
0 (126,780) 0 (126,780) 100.0%
(71,179) (617,592) 0 (969,482) 63.70%
DEBT SERVICE EXPENDITURES
Quarter Year Current Revised
To Date To Date Encumbrance Budget %
0 0 0 300 0.0%
667,374 917,643 0 949,482 96.6%
0 0 0 19,700 0.0%
667,374 917,643 0 969,482 94.65%
STORMWATER 2003 DEBT SERVICE FUND
DEBT SERVICE REVENIJES
Quarter Year Current Revised
To Date To Date Encumbrance Budget %
(63) 028) 0 0 0.0%
(213,203) (512,998) 0 (439,387) 116.8%
(213,265) (513,127) 0 (439,387) 116.78%
DEBT SERVICE EXPENDITURES
Quarter Year Current Revised
To Date To Date Encumbrance Budget
0 0 0 0
209,386 429,069 0 439,387
209,386 429,069 0 439,387
o.o%! I h x /
97.7% v /
97.65% '~'
11
Description
INTERGOVERNMENTAL REVENUES
CHARGES FOR SERVICE
MISC. 1LEVENUBS
OTHER ILEVENUE SOURCES
TOTAL REVENUES
CITY OF SEBASTIAN, FLORIDA
OPERATING STATEMENT
ACTUAL TO BUDGET
JUNE 30, 2004
GOLF COURSE FUND
GOLF COURSE REVENUES
Quarter Year Current Revised
ToDate ToDate Encumbrance Budget %
0 0 0 0.0%
(323,103/ (1,268,966) 0 (1,448,294) 87.6%
(13,188) (37,244) 0 (54,591) 68.2%
0 0 0 (51,726) 0.0%
(336,290) (1,306,210) 0 (1,554,61I) 84.02%
Description
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
DEBT SERVICE
OTHER SERVICES
TOTAL ADMINISTRATIVE
Description
OPERATING EXPENSES
CAPITAL OUTLAY
OTHER SERVICES
TOTAL MAINTENANCE
Description
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
TOTAL CARTS
TOTAL GOLF COURSE REVENUE
TOTAL GOLF COURSE EXPENSES
EXCESS (DEFICIENCY) OF REVENUES
OVER/CI. JNDER) EXPENSES
GOLF COURSE EXPENDITURES
GOLF COURSE ADMINISTRATIVE
Quarter Year Current Revised
To Date To Date Encumbrance Budget
65,160 193,619 0 284,481 68.1%
71,325 204,851 500 257,675 79.7%
0 0 0 0 0.0%
287,218 287,218 0 310,890 92.4%
0 0 0 0 0.0%
423,703 685,688 500 853,046 80.44%
GOLF COURSE MAINTENANCE
Quarter Year Current Revised
To Date To Date Encumbrance Budget %
91.541 397,959 4,139 551,839 72.9%
0 0 0 43,200 0.0%
0 0 0 0 0.0%
91.541 397,959 4,139 595,039 67.57%
GOLF COURSE CARTS
Quarter Year Current Revised
To Date To Date Encumbrance Budget
8,069 21.457 0 52,326 41.0%
13,439 39.935 0 54,200 73.7%
0 0 0 0 0.0%
21,508 61,392 0 106,526 57.63%
336,290 1,306,210 1,554,611 84.0%
536,752 1.145.039 4,639 1,554,611 74.0%
(200,461) 161,171
12
CITY OF SEBASTIAN, FLORIDA
OPERATING STATEMENT
ACTUAL TO BUDGET
JUNE 30, 2004
AIRPORT FUND
Description
INTERGOVT'L REVENUES
MISC. REVENUES
OTHER REVENUE SOURCE
TOTAL AIRPORT REVENUES
AIRPORT REVENUES
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET
0 (32,000) 0 (32,000)
(55,998) (146,553) 0 (219,703) 66.7%
0 0 0 (6,246) 0.0%
(55,998) (.178,553) 0 (257,949) 69.22%
Description
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
OTHER SERVICES
TOTAL AIRPORT EXPENDITURES
TOTAL AIRPORT REVENUES
TOTAL AIRPORT EXPENSES
EXCESS (DEFICH];NCY) OF REVE1VLrES
OVER/(UNDER) EXPENSES
AIRPORT EXPENDITURES
Quarter Year Current REVISED
To Date To Date Encumbrance BUDGET %
30,593 95,105 0 120,975 78.6%
9,851 48,148 1,635 89,282 55.8%
0 45,933 0 45,933 100.0%
0 0 0 1,759 0.0%
40,444 189,186 1,635 257,949 73.98%
55,998 178,553 0 257,949 69.2%
40,444 189,186 0 257,949 73.3%
15,554 (10,633)
13
CITY OF SEBASTIAN
AGENDA TRANSMITI'AL
Subject: Certification to set proposed
maximum millage rate
Agenda No. ~(~, I ~- '7
Department Origin: Finance
Purchasing/Cont.racting:
Finance Director. _
City Attorney: '~<~-.
City Clerk: ~
Date Submitted: July 20, 2004
For Agenda of: July 28, 2004
Exhibits: Form DR-420, Certification of Taxable Value
EXPENDITURE REQUIRED:
N/A
AMOUNT BUDGETED:
N/A
APPROPRIATION
REQUIRED: N/A
SUMMARY
Pursuant to F.S.200.065 (b), each taxing authority shall advise the Property Appraiser of its proposed millage
rate, of its rolled-back rate computed, and of the date, time, and place at which a public heating will be held to
consider the proposed millage rote and the tentative budget w/thru thirty-five (35) days of certification of value.
If a taxing authority fails to provide the information required to the Property Appraiser in a timely fashion, the
taxing authority shall be prohibited from levying a millage rate greater than the rolled-back rate for the '
upcoming year. The rolled-back rate shall be computed by the Property Appraiser and used in preparing the
notice of proposed property taxes.
RECOMMENDED ACTION
Authorize City Manager to certify the Form DR-420.
CERTIFICATION OF TAXABLE VALUE
SECTION I 2004 Year
Indian River County To:
DR-420
CITY OF SEBASTIAN
(Name of Taxing Authodty)
1 Current Year Taxable Value of Real Proper'b/for Operating Purposes $ 802,074,405 I1
2 Current Year Taxable Value of Persona[ Proper[7 for Operating Purposes$ 44,120.673 12
3 Current Year Taxable Value of Centrell¥ Assessed Properb/for Operating Purposes $ 896,256 3
4 Current Year Grass Taxable Value for Operating Purposes (1) + (2) + (3) = (4/ $ 847,091,334 4
5 Current Year Net New Taxable Value (New Construction -~ Additions + Rehabilitative $ 49,49g,394 5
Improvements Increasing Assessed Value At Least 100% + Annexations - Deletions)
6 Current Year Adiusted Taxable Value (41 - (5) = (6) $ 797,591,940 6
7 Pdor Year FINAL Gross Taxable Value $ 704,823,724 7
From Prior Year Application Form DR-403 Series)
I do hereby certify the values shown herein to be correct to the best of my knowledge and belief. Witness my hand and official signature at
Veto Beach , Florida, This 25th day of (Month. and Year) June ,2004
Signature of Property Appraiser
TAXING AUTHORITY: If this portion of the form is not completed in FULL your Al~hodty will be denied TRIM certification
and possibly toss its mMage levy privilege for the tax year. If any line is inapplicable, enter NIA or -O..
SECTION II
8 Prior Year Operatin~ MJlla!~e Lev)/ $ 4.5 904 ~er $1,000 8
9 Pdor Year Ad Valorem Proceeds (71 x (8) $ 3 r 2 3 5 ~ 4 2 3 9
10 Current Year Rolled-Back Rate (9) / (6/ $ 4.0 5 6 5 I per St,000 10
11 Current Year Proposed Operating Millage Rate $ 4 5 9 0 4 per $1,000 11
12 Check TYPE of Taxing Authority: County . Dependent District Municipal Service Taxing Unit 12
X Municipality independent Special District Multi-County Water Management District
13 IIF DEPENDENT SPECIAL DISTRICT OR MSTU IS MARKED, PLEASE SEE REVERSE SIDE. 13
14 Current Year Millage Levy for VOTED DEBT SERVICE $ 0 per $1,000 14
15 Current Year Millage Levy for OTHER VOTED MILLAGE $ 0 per $1,000 15
DEPENDENT SPECIAL DISTRICTS SKIP lines (16) throu~lh (22)
16 Enter Total Prior Year Ad Valorem Proceeds of ALL DEPENDENT Special Districts $ !16
& MSTU's levying a millage. (The sum of Line (9) from each District's Form DR..420) 0
17 Total Pdor Year Proceeds: (9) + (16) $ 3 ~ 2 3 5, A 2 3 17
18 The Current Year A~gre~ate Rolled-back Rate (17}/~6) $ 4,0565 )er $1,000 18
19 Current Year A~gregate Rolled-back Taxes; (4) x (18) $ 3,4..~.6 ~. 2 2 {~ 19
20 Enter Total of all non-voted Ad Valorem Taxes proposed.to be lowed by the Principal $ 3 ,, 88 8 ~ 4 8 8 20
Taxing Authority, all Dependent Districts. & MSTU's if any. Line (11/x Line (4)
21 Current Year ProposedAg~re~ate Millage Rate: (20)/(4f $ 4.5904 ~erSt000 21
22 Current Year Proposed Rate as a PERCENT CHANGE of Rolled-back Rate: 22
[(Line 21 / Line 18). 1.00] x 100 13.16 %
Date, Time and Place of the First Pubtic Budget Hearing: ~hursday, September 9, 2004, 6: 00 P.M.
City Council Chambersr Sebastian City Hall, 1225 Main Street, Sebastian, FL 3295~
I do hereby certify the millages and rates shown herein to be correct to the beat of my knowledge and belief, FURTHER,
I certify that all mlllages comply with the provisions of Section 20D.071 or 200.081, F.S. WITNESS my hand and official
signature at Sebastian Florida, this the 28th day of (Month, andYear) July, 2004
CitF>~Manager 1225 Main Street, Sebastian,FL 329.~
Signature and Title of Ch[of Administrative Officer
1225 Main Street
Mailing Address
SeBastian, FL
City ~ State
32958
Zip Phone #
See Instructions on Reverse Side
Address of Physical Location
Shai Francis
Name of Contact Person
(772) 388-8205
Fax #
D~.42O
SECTION I
PROPERTY APPRAISER'S INSTRUCTIONS: FORM DR-4.20
A. Complete Section I of this form in t'we oopiea for each independent, Dependent, Municipal Se~vise Ta~dng Unit (MSTU),
and Multi-County Taxing Authority
Send to the Taxing Aethority: Copies 1 through 4.
Retain copy 5.
Taxing Authority completes form and returns copies 1 and 2 to the Property Appraisers office.
Send copy 1 immedistely to:
FLORIDA DEPARTMENT OF REVENUE
PROPERTY TAX ADMINISTRATION PROGRAM
POST OFFICE BOX 3000
TALLAHASSEE, FLORIDA 32315-3000
B. Entries for lines 1 through 7 are completed by the Pmp~wty Appraiser using tax roil data.
C. Use this form.for al! Taxing Authadtiea EXCEPT SCHOOL DISTRICTS.
All mllisges and ta~abis values used.must apply ONLY to the Taxing Authority indicated. Use separate '
forms for EACH DEPENDENT TAXING DISTRICT and MSTU.
SECTION !1
TAXING AUTHORITY'S INSTRUCTIONS: FORM DR-420
A Complete this f~rn in four cap,ea.
Retain.copy 3.
Return copies '~ and 2 to'the Property Appraiser within 35 3aye of certification.
Send copy 4 to the Tax Collector.
~. Complete tines (8) th rough '(22). thdicate the proposed voted debt service miliege(s),,voted
millage(s) (Referendum over 10 mills), the date, time and location of the tentstive bucigst hearing.
C. "Depandeat Special District' (S.200.001 (8)(d), F.S.). means a Spacial District the governtog head of wfltoh is the
.govaening body of the count~ or a municipality, ax of~cto or otherwise, or the bucget of which is eetablishad
by such local government authority.
D. "Independent Special District" (S.200.001 (~)(e), F.S.). means a Special District the governing head of which is
an independent body, either appointed or elected, and the budget of whk3h is esteblishad indepe~deatl¥ of the
local governing authority, cyan though them may be appropriation of funds generally available to a local governing
authoribj involved.
E. "Nonvoter,Millage" is that mllisge ieW eat by the gevaming body of a Taxing Authent~.xclusive or any millage
authorized by vote of the electors. Sea Section 200.001, F.S. and Article VII, Section 9(b), of the State Constitution.
ADDITIONAL IN~TRlJCTIONS FOR LINES:
(13) If Taxing Authority has Dapendeni SDecisl Districts ~r MSTU's. list all those (see below} that levy a millage and
the proposed milisge for each Special Distric! or MSTU'S co a seoarate sheet.. (if no millage is prcooead enter-O-.)
(15) IN EXCESS OF MILLAGE CAP AND NOT TO F_.XCEED TWO YEARS.
(20) DO NOT include levies (f~tter than those derived from Millage Ra~es.
DO NOT include v~ted Debt Service levies or Vstad Millage Levies.
GENERAL INFORMATION REGARDING DEPENDENT DISTRICTS OR MSTU'S: it shall be the responsibility of the Principal Taxing
Autherlty to aecertath that geographic overiapp/ng by Dependent. Districts or MSTU's does not create a total is~ treat in the aggregate
exceeds the ten 10)' milt cap li~itefion, ex~lusivs of voted levies on any parcel of propar[y. Sea sections 200.07t, 200.081,200.D91,
.200,101, and ~00,'141,
C~ OF
HOME OF PELICAN ISLAND
1225 MAIN STREET · SEBASTIAN, FLORIDA 32958
TELEPHONE: (772) 589-5330 · FAX (772) 589-5570
CITY OF SEBASTIAN
AGENDA TRANSMITTAL
Subject International City/County Agenda No. (~,
Management Association's 90t~ Annual
Conference Department Origin: City Manager
Purchasing/Contracting:
Approved for Submittal by: City Manager Finance Director:
, city Attorney:
.,, / ...... City Clerk:
Terrence R. M'9o~ Date Submitted: 07/15/04
For Agenda of: 07/28/04
Exhibits:
EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION
TravelfPier Diem: (Approx.) Travel/Pier Diem: $4,200 REQUIRED:
$1,600.00 Training & Education: $2,000
Training & Education: $545.00
SUMMARY
The International City/County Management Association's 90th Annual Conference is
scheduled to take place on October 17, 2004 - October 20, 2004, in San Diego, California, at
the San Diego, California Convention Center. This year the focus will be on local
government management and leadership in the global community.
RECOMMENDED .4 CTION
Move to approve the City Manager to travel to San Diego, California, to attend the
International City/County Management Association's 90th Annual Conference, beginning
October 17, 2004 - October 20, 2004 at the San Diego, California Convention Center.
WAn Equal Opportunity Employer"
Celebrating Our 75th Anniversary
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
Subject: Agenda No. ~)/-1[, ~ 72--
Prior Authorization for City Clerk Department Origin: City Clerk ~
FACC Committee Meeting Leesburg - 7/30/04
MCC Laserfiche User Meeting Orlando - 8/5/04 Date Submitted: 7/22/04
'~r/S'u~r~ttal by: ~ For Agenda of: 7/28/04
Expenditures Required Amount Budqeted: Appropriation Required:
None
Traininq/Education: N/A Traininq/Education: N/A
Travel: Approx. $135
Travel: $805
SUMMARY STATEMENT
For your information, I will be out of the office on the following two dates:
Friday, July 30~h - to attend a 2005 FACC Conference Committee meeting at
Leesburg City Hall
Thursday, August 5th - to attend a Laserfiche User Group Meeting sponsored by
Municipal Code Corporation with MiS staff in Orlando FL at the Florida League of
Cities. There is no registration fee.
My contract with the City reads,
"Professional Associations - The City agrees to budget, to the extent funds are
available, for payment of dues, subscriptions and educational seminars related to the
scope of Ms. Male's responsibilities and duties as City Clerk.
"Business Expenses - The City agrees to reimburse Ms. Male for all expenses incurred
by Ms. Male directly related to the performance of her duties as City Clerk. This
provision however, shall not be construed to require the City to reimburse Ms. Male for
expenses which would not otherwise be authorized pursuant to Florida Statutes, City
Charter or Ordinances of the City of Sebastian."
The City Attorney is working on an amendment to the travel policy since Charter officer
contracts already address these issues, and allow for this type of travel within the
confines of that allowed by Florida Statutes and City Charter and Code, if budget allows.
I will be requesting reimbursement of mileage upon my return.
RECOMMENDED ACTION
Move to approve City Clerk travel to Leesburg City Hall on July 30, 2004 for FACC
meeting and Orlando on August 5, 2004 for MCC Laserfiche User Group meeting.
Subject: Resolution No. R-04-31
Vacation of Easement- Adams; Lots 12 &
119, Block 551, Seba~i~n Highlands Unit 16
City of Sebastian, Florida
Agenda No. ~)q, [73
Department Origin: Growth ManageF~
Purchasing/Contracting:
Finance Director:
City Attorney:
City Clerk: ~--~
Date Submitted: 7/21/04
For Agenda of: 7/28/04
Exhibits: 1) R-04-31
EXPENDITURE
REQUIRED: None
2) Site Map 3) StaffReport
AMOUNT BUDGETED:
None
4) Application 5) Utility Letters
APPROPRIATION
REQUIRED: None
SUMMARY
This is a request for a vacation of the rear public utility and drffmage easements located on the
southern most ten (10) feet of Lot 12 and the northem most ten (10) feet of Lot 19, Block 551,
Sebastian Highlands Unit 16, 219 Englar Drive, less the western ad eastern most six (6) feet
thereof. The applicant wishes to market the two lots as one large parcel. This request does not
abandon any part of the side 6' drainage easements. Because of the proximity of the property to
the St. Johns Stormwater Management Park, the utility companies have detennined they did not
foresee the use of the rear 10' easements.
RECOMMENDED ACTION
Make a motion to adopt Resolution No. R-04-31.
RESOLUTION NO. R-04-31
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, VACATING CERTAIN EASEMENTS OVER LOTS
12 AND 19, BLOCK 551, SEBASTIAN HIGHLANDS UNIT 16;
PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR
RECORDING; PROVIDING FOR EFFECTIVE DATE.
WHEREAS, the owners of the land at 219 Englar Avenue within the City of Sebastian
have filed a request for abandonment of the public utility and drainage easements along the rear
lot lines of the site; and
WHEREAS, the providers of telephone, electric, cable, water, and drainage utilities have
all consented to abandonment thereof;
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEBASTIAN, as follows:
Section 1. VACATION OF EASEMENT. The City Council of the City of
Sebastian does hereby vacate, abolish, abandon and discontinue all of that portion of land
previously dedicated for a public utility and drainage easement described as follows:
The southern most ten (10) feet of Lot 12 and the northern most ten (10) feet of
Lot 19, less the western and eastern most six (6) feet thereof, all being in Block
551, Sebastian Highlands Unit 16, as recorded in Plat Book 8, Page 45H of the
Public Records of Indian River County, Florida,
all located within the City of Sebastian, Indian River County, Florida.
Section 2. CONFLICT. All resolutions or parts of resolutions in conflict
herewith are hereby repealed.
Section 3.
records of Indian River County, Florida.
Section 4. EFFECTIVE DATE.
upon its adoption.
The foregoing Resolution was moved for adoption by
The motion was seconded by Councilmember
and, upon being put into a vote, the vote was as follows:
Mayor Nathan McCollum
Vice Mayor Joe Barczyk
Councilmember Ray Coniglio
Councilmember Lisanne Monier
Councilmember Michael Hepinstall
The Mayor thereupon declared this Resolution duly passed and adopted this
,2004.
RECORDING. This resolution shall be recorded in the public
This resolution shall take effect immediately
Councilmember
day of
CITY OF SEBASTIAN, FLORIDA
ATTEST:
By:
Nathan McCollum, Mayor
Sally A. Maio, CMC
City Clerk
Approved as to form and legality for
r~by the Qjg;y of Sebastian only:
;I. 4
C
C UNIT ONE
~ C UNFT Olde
I COLL£ER ~4TERH~AF
qlN 1/4 Section 19 31s-[ 9e
ABANDONMENT OF EASEMENT
Staff Report
Project Name: Property for Harold Adams
Requested Action: Abandonment of the rear public utility and drainage easements
located on the southern most ten (10) feet of Lot 12, and the northern most ten (10) feet of
Lot 19, Block 551, Sebastian Highlands Unit 16, less the western and eastern most six (6)
feet thereof.
Project Location:
a. Address:
b. ' Legal:
Project Owner:
a. Name:
b. Address:
219 Englar Drive
Lots 12 & 19, Block 551, Sebastian Highlands Unit 16
Adams & Associates, Inc.
P.O. Box 7801047
Sebastian, Florida 32978
Project Agent:
a. Name:
b. Address:
Project Description:
a. Narrative of proposed action: Application has been made for abandonment of the
rear public utility and drainage easements platted on the southern ten (10) feet of Lot 12,
and the northern most ten (10) feet of Lot 19, Block 551, Sebastian Highlands Unit 16,
tess the western and eastern most six (6) feet thereof. The owner wishes to sell the
property as one oversized lot.
b. Zoning: RS- 10
c. Future Land Use: LDR
d. Existing Land Use: Vacant
Utilities Comments:
a. Florida Power & Light: approved
b. BeIlsouth: approved
c. Comcast Cable: approved
d. Indian River County Utilities: approved
e. City Engineer (drainage): approved
Growth Management Department Comments:
StaffRecommendafion: Approve Resolution R-04-31.
Prepared by
Date
City of Sebastian
Development Order Application
Pemni~ Application Ne.__
Applicant (if not owner, wrftten authorization (notarized) from owner is required)
Address:
Phone Numl3en ( ) FAX Numben ( )
Owner (If different fram applicant)
Name:
Phone Number:. ('7 72-)- ~ ~ ~' Z,,,.~-.~c ~ FAX Number:. ( )
E-Mail:
PLEASE COMPLETE ONLY THOSE SECTIONS WHICH ARE NEOES.SARY FOR THE PERMIT OR ACTION THAT YOU ARE REQUESTING.
COPIES OF ALL MAPS, SURVEYS, DRAWINGS, ETC. SHALL BE AI-I'ACHED AND 81/2" BY 1 '~" COPIES OF ANY A I--FACHMENTS
SHALL BE INCLUOED. A'E TACH THE APPROPRiAT~ SUPPL~J4ETAL INFORMATION FORM,
A. Project's Name (if appJicabte): ~J~ ~J(3-/--/~-
B. Site Information
Address:
.Subdivision:
Lot:jZ.l~ Block; '~'~'J Unit:
Indian River Oou~ Pardi ~
Zoning Classification:
~ 'tO
Future Land Use:
Existing Use: Proposed Use:
C. Description of proposed activit7 and purpose of the requested permit or action (at'f. ach ex'tm sheets if
I AP~3r°ved: 08/27/9.7 I Revision:
FEE PAID:
Pa~e f of 3
Z,~O. O0 RECEIVED BY: -'~ ~
Devei~pmerrlt Application
File Name: Dee
Permit ApDlic~tion Ne.
D. Proje~ Personneh
Agent:
Name:
Addres~
Phone Numben (
FAX Number:. ( )
E-Mail:
Attorney:
Name:
Address
Phone Numben ( FAX Numben ( )
E-Mail:
Engineer:
Name:
Address
Phone Number:. ( ) FAX Number:. ( )
F_-Mail:
Surveyor:
Name:
Address
Phone Numben ( ) FAX Number:. ( )
E-Mail:
1, ,, BEING FIRST DULY SWORN, DEPOSE AND ~AY THAT: I AM THE OWNER
AM THE LEaL REPRESENTA'~¥E. OF ~E OWNE~ OF ~E PROPER~ DESCRIBED WHICH IS THE SU~ECT ~R OF THIS
APPUCA~N, AND ~T A~ ~E INFOR~ON, ~PS, .DATA AND/OR ~CHES PRODDED IN ~lS ~p~CAT1ON ARE
A CCU~~~$TOF ~OW~GE AN DB E~EF.
WHO IS P~SONA~Y ~OWN T~R PRODUCED
NOTARY'S SIGNATURE
PRINTE. B NAME OF NOTARY
COMMISSION NO .~-XpJRATION
SE&L:
~,~ F-xp~ms Oca:~er 26, 2(X~
Form CD-200'1 I t:~¢e 2 or' 3 Development Application
ApFroved: 08/27/97 Revision: FTle Name: Dca
Permit Applic~tJ0n No.__
The following is r~quired for all comprehensive plan amendments~ zoning amendment
(including rezoning), site plans, conditional ,,~e permit-s, special use per~its~ variances,
exceptions, and appeals.
I~E, __ THE OWNER(S) ~ THE LEGAL REPRESENTA'~1VE OF THE OWNER OF THE FROPERTY DESCRIBED WHICH IS THE
SUBJECT OF THIS APFMCAT~QN, HEREBY AL~rHORIZJE E~CH AND EVERY MEMBER OF THE
J~OARD/COMMI$S~ON OF THE CrYY OF SEbASTiAN (THE 'E~OARD"J'COMMIS$1ON") TO FHYSICAJJ.Y ENTER UPON THE PROPERTY
AND VIEW THE PROPER'~f IH CONNECTION WITH MY/OUR PENDING APPLICATION.
]]~VE HERE~Y WAJV~ ANY OBJECT'ON OR DEPENSE I/WE MAY HAVE, DUE TO THE QUASi-JUDICIAL NATURE OF THE
PROCEEDINGS, RESULTING FROM ANY BOARD/COMMISSiON MEMaER ENTERING OR VIEWING THE PROPER"FY, INCLUDING ANY
C[-AIM OR A~SER'~ON THAT MY/OUR PROCEDURAL OR SUBSTAN'TIYE DUE PROCE~ R[GH'rs UNDER THE FLORIDA
CONSTI'TU'~ON OR THE [JNITED S~A'~$ CONSTTFL~'~ON WERE VIOLATED BY SUCH ENT~-_RING OR VIEWING.
THiS WAIVER AND CON~EN'F IS BEING SIGNED BY ME/US VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPLIED, OR
pROMISES MADE, E~C.~AN¥ F_.j~IPLOYEE, AGENT, CONTRACTOR (DR OFFICIAL OF THE C~'Y OF SE~AS'F~N.
S~rld s.b$c~bed before me by ~--0~
who is. pe~on~ll~ kno~ m~ or produ~
a~ identJfi~tJon,'this L day of
~me~ ~ame of
Commission No J~pirafion
Seal:
FOrTh CD-200'i
Approved: 0~/27/97
Page 3 of 3 I Deveiopme~t Applica~iot7
Rev~ion: I ~71e Name: Don.
CITV O¢
TELEF'HONE (772} 58%$$18 · FAX (772)
REOUEST ~O~.,~BANDONMF~WT OF
~Lm¢ 1, 2004
][l~crtlmti0a....of Eas~nant to be ]o~t~ on
LOt 19, Bilk 5~1~ Seb~iim ~l~d$ UMt 16, l~a$ ~c wc~e~ ~d ~t~ moat six (6)
~ 21P Engla~ Driv,,, ~icbast2au, Florida
UTILrI~s ~FPL fAX NO; (772)
COMMENTS:
Dorri Bos'worch, City ofSeb~ti~n, G~owth Management Depertrnent
~ax No. (772) 589-256&
'aD~d
hLLO Dt~ ~I~'1 18
'77~SE~25E~
06/2B/20B4 09:41 7725~g2566 C~TY O~ ~E~A~TZ~N P~ B1/O~
1'~.~ MAIN STREET · -qEBA~I'IAN, FLORIDA 329HB
TELEPHONE [772) .lI89o5~1~ ,, FAX (772) ~9-2~66
REO~I~$T FQR ABANDONMENT OF tL~EM~NT
June 1, 2004
Description of Easement to be abandaned~ Thc re~ public utility and drainage ces~ments
loca1~l on the southern most ten (10) feet of Lot 12 and the notttmm most ten (10) feet of
Lot 19, Blo~'k $51, Sebastian Hishla~ds Unit I 6, less the western a~d eastmm most six (6)
Locatior~of E~ement:
UTILITY:
APPROVED: ~~_~
^PP~OVED/DENIED BY: '
Kirk ~Bell ~outh
FAX NO:
DATE: -~~
CO MM~I'r S:
Doth Boswortb, City of Sebastian, Cn'owth Mal~g~me~t Dcl3artmcllt
Fax No, (772) 589-2866.
3un 21 04 O4:SBp Indian River Utilities 772 770 S143 p.1
06/04120B4 14:lB 772S89256£ CITY OF SEBASTIAN PAGE 0410~
122.~ MAIN ~TI~EET ~ SEBA~IAN, FtORIDA ~29:$8
T~LEWrIONE (772) .~t-S$1 g · FAX (7~2) S89-25&6
REOUEST FOR ABANDONMENT OF EASEMENT
.ilme 1, 2004
Descriotion of Easement to ,be abandoned: Thc ~ear public u~JiW ~d ~agc ~
~o~ on ~ so~ mo~C ~ (10) ~ of Lot 12 ~d ~he ~h~ mo~ t~ (10) fc~ of
Lot ]9, Block 551, Scb~an Highlan~ Unit lC, less ~ w~ and ~m most six (6)
· 219 E~glar Drive, Sebastian, Florida
FAX NO: 770-5143
COMMENT~:
l~.clllnl to:
D°m Bosworth, City of Sebastian, Growth Managem~mt Department
Fax No. (772) 589-2566.
'~22~ MAIt~ ,qTR~C~r ,, SEBASTIAN, FLORIDA
TEL.~PHON~ (77'I'} $89-5518 ~ FAX [77~)
June t, 2004
~escr~ption of E~ement to be abandoned: The rear pubhc uflli~ ~d dmina~ ~
lo~a~ on ~e sou~ mos~ ~ (10) ~t of ~t 12 ~d thc no~ mos~ ~ (10) fe~: of
~t 19, MI~ 551, Scbasfi~ ~ U~ 16~ ~ess th~ western ~ ~s~ most s~x (6)
f~ ~f.
Lo~ation of Easement:,
219 Engl~r D~v~, S~basti~u, Flo~da
UTIL!~I~f: Dav~ Fisher. City Engineer
?
Dorri Bosworth, O.ty of Sel~a~lian, C~rowth Managm~nent D~paihi~nt
F~x Nh. (772) 589-2566.
0~/04/; 0~4 1~;15 7725B~256~ CITY OF SEBaSTIaN P~ 04/0~
1126 MArN $'mI~ET · SEBASTIAN, FLORIDA
TELEPHONE (772) n.B.9,.~i,~lB · FAX (77~)
FOR .,~B,~'~ON'M~NT 01~
.1 ,me l, 2,004
,es:ription o~ Eesement t~ b,: nbnndoned: T~¢ ~r p~bli¢ u~Jl~ ~d ~ eeeeme~t~
IoceteA on thc southern most ~m (10) f~t of Lot 12 and the northern most ~em (103 fee~ o~
Lot 19, Block $51, S~bms':ian Highlands Unit 16, less th~ w:s~m'n and oast~ mos~ six (6)
feet thereof.
] 0cation ofEa. seme~t: 219 ~aglar Driv~ Sebastian, F|odda
1 'TILITY: Craig Bowem/Coo kie Shaw, Comcast Cable
~ .PPROVt~D: / - DENIED: .... DATE:
FAX NO: 778-9635
//
( OMMF_~TS:
to:
Dom.Bosworth, City of Sebastian, C~rowth Ma~agemeut D~par~at
Fax N~. (772) 589-2566.
CITY OF SEBASTIAN
AGENDA TRANSMITTAL
Subject:
Project
A~proved for Submittal by:
Grandeur / Larkspur Piping Agenda No.
Department Origin: Engr./Stormwater
Purchasing/Contracting:
Finance Directo r.'.~.{~'e/~.
City Attorney:
City Clerk:
Date Submitted: July 15, 2004
For Agenda of: July 23, 2004
Exhibits: Signed Public Utility and Drainage Easement; Location Map
EXPENDITURE REQUIRED: AMOUNT BUDGETED: ] APPROPRIATION
$26,820 $0 I REQUIRED: $26,820
FUNDING SOURCE:
Capital Project Savfngs
SUMMARY
The City's stormwater drainage from an area including sections of Grandeur, Larkspur, Bevan,
Genesee, and Roulette drain imo a channel running along the northern property line of lots # 1
and #20 of Roseland Acres bom Larkspur to CR 512. This drainage channel was on private
property to which the City had no access or agreement to use the channel. In 2002 the City
reached an agreemem with the two property owners in which they would grant a forty-foot Public
Utility and Drainage Easement to the City and in exchange the City would pipe the drainage
channel. The owner's provided the City with the agreed upon easement. In keeping with the
agreement, City crews will install 30 and 36-inch HDPE pipe totaling approximately 850 feet,
backfill the channel, and restore the grade. The Stormwater Division is prepared to proceed with
the piping of the channel now that funds are available in the Capital Projects account. This project
is to be funded from the accumulated savings in the Capital Projects Fund.
RECOMMENDED ACTION
Move to approve the project and appropriate funds in the amount o£ $26, 820 bom savings in the
Capital Projects Fund.
GRANT OF NON-EXCLUSIVE
PUBLIC UTILITY AND DRAINAGE EASEMENT
This agreement made on the ~ day of October, 2002, by and between. Jerome
W. Irdanck, Sr., and Jessica H. Klenck, whose address is 1205 Larkspur Street, Sebastian,
FL 32958, Grantor, and the City of Sebastian, a municipal corporation of the State of
Florida, whose address is 1225 Main Street, Sebastian, Florida 32958, Grantee.
' NOW THEREFORE, in consideration of the sum of Ten Dollars ($10.00) and
other good and valuable consideration, the receipt of which is hereby acknowledged,
Grantor grants and conveys unto Grantee, its successors or assigns, a perpetual non-
exclusive public drainage easement to lay out, construct, inspect, operate, maintain, repair
and install utilities, drainage facilities, together with the right to excavate for the location
of said facilities and the further right to remove trees, buses, undergrowth and other
obstructions interfering with the location, construction and maintenance of the facilities all
over, under, across and through the following described land (hereinafter referred to as
"Easement Area"):
The northernmost forty feet (40') of Lot 20, Roseland Acres Subdivision as recorded in
Plat Book 11, Page 33 of the Public Records of Indian River County, Florida
IN WITNESSETH WHEREOF, the Grantor, and the Grantee have executed this
Non-Exclusive Easement on the day and year first written above.
Signed, sealed and delivered in our presence:
WlI2qESSES AS TO BOTH:
(print name)
(s~g~ature) ~
(print nme)
GRANTOR:
(print name)
(sig~iure)
(print name)
STATE OF FLOK[DA
COUNTY OF INDIAN RIVER
The foregoing instrument was acknowledged before me this __~_ (iay of October,
2002 by Jerome W. Klenck, ..Sr., who is personally known to me or who has produced
/~'~,.~.~ .~ ,~f~~~s identification.
Notary Public
My Commission No, is: ~
My Commission Expires: /
STATE OF FLOP_IDA ~
COUNTY OF INDIAN RIVER II~'~ MY COMMISSII:~I~.'~$4~t~3 lit
The foregoing instrument was acknowledged
2002 by Jessica I-I. ,Klenck, who is personally known to me or who has produced
,,' (fi~-~L; ~ as identification.
· --]~6~a~y Publi~
My Commission No. is:
My Commission Expires: / ~//~,,-//~.~
GRANT OF NON-EXCLUSIVE
PUBLIC UTILITY AND DRAINAGE EASEMENT
This agreement made on the c~.~ day of October, 2002, by and between Henry
Andrew Fischer, whose address is 755 S. Fischer Circle, Sebastian, FL 32958, Grantor,
and the City of Sebastian, a municipal corporation of the State of Florida, whose address
is 1225 Main Street, Sebastian, Florida 32958, Grantee.
NOW THEREFORE, in consideration of the sum of Ten Dollars ($t0.00) and
other good and valuable consideration, the receipt of which is hereby acknowledged,
Grantor grants and conveys unto Grantee, its successors or assigns, a perpetual non-
exclusive public drainage easement to lay out, construct, inspect, operate, maintain, repair
and install utilities, drainage facilities, together with the right to excavate for the location
of said facilities and the further right to remove trees, buses, undergrowth and other
obstructions interfering with the location, construction and maintenance of the facilities all
over, under, across and through the following described land (hereinafter referred to as
"Easement Area"):
The northernmost forty feet (40') of Lot 1, Roseland Acres Subdivision as recorded in
Plat Book 11, Page 33 of the Public Records of Indian R/vet County, Florida
1N WITNESSETH WHEREOF, the Grantor, and the Grantee have executed this
Non-Exclusive Easement on the day and year first written above.
Signed, sealed and delivered in our presence:
WITNESSES:
GRANTOR:
~ignature)
(print name)
(signat~e)
(print name)
t'Henry ,~ndrew Fischer
STATE OF FLORIDA
COLTNTy OF INDIAN RIVER
The foregoing instrument w~aaaqkno_wtedg~.d before me this ~ day of October,
2002 by Henry Andrew Fischer, ~'ho is personally__~__o~ to~o~ w'~o has produced
as identification.
'-~qotary Public ' -" My Commission No. is: ~
My Commission Expires:
LARKSPUR STR~'ET
~EVAN
DRIV~
CITY OF SEBASTIAN
AGENDA TRANSMITI'AL
Subject: MIS Consultant Services Agenda No. ~) q-, [ "~ 5
A~al by: City Manager I Finance Director:- ~. ~
CiW A~orney: ~ _
/' CiF Clerk: ~
Ter~ ~e ~
Date Submi~ed: June 23, 2004
For Agenda of: July 28, 2004
Exhibits:
EXPENDITURE REQUIRED: N/AMOUNTA BUDGETED:
$5,000 Annually
APPROPRIATION
REQUIRED: N/A
SUMMARY
As the City has been modernizing and upgrading the Information Systems over the years, there has bean and
gradual expansion of our Systems and Networks. As a result of this continued growth, we have identified a
need to conduct periodic audits that provide not only an independent assessment of our Management
Information Systems and Networks but also if there was a need they could come in to troubleshoot and correct
any Systems and/or Network problems on an as needed basis.
In accordance with Purchasing Procedures, sealed proposals were solicited fi:om consulting finns that
specialize in providing these services. Proposals received from netDirective Technologies (located in Indian
Harbour Beach) and Treasure Coast Technologies Group Inc. (located in Fort Pierce) were opened on March
29, 2004. On April 7, 2004, a Committee consisting of Ms. Shai Francis (Finance Director), Mr. Frank
Losardo (Network Manager) and Jesus M. Vieiro (Buyer) interviewed both firms. Although both firms are
highly qualified, the Committee's evaluation ranked netDirective Technologies In first place. Their prior
experience working with other municipalities that have a Network capacity and equipment very similar to ours,
the same Financial System (MUNIS), and making moves to new facilities brought them right in line with the
City's needs and requirements. The evaluation scores, ranking and fees for both firms are shown below.
Proposal Score & Ranking
Fee to perform Audits
Fee to perform other Services
netDirective Technologies
Treasure Coast Technologies Group Inc.
280 First 235 Second
$1,000.00/each $1,200.00/each
$ 90.00/hour $ 75.00/hour
Staff recommends awarding a contract to netDirective Technologies to perform MIS and Network consulting
services on an as needed basis. There is no appropriation required for current fiscal year. $5,000 has been
programmed in the FY 2004-05 preliminary MIS requested budget. ~
RECOMMENDED ACTION
Move to award a contract to netDirective Technologies to perform MIS and Network consultin
services on an as needed basis and authorize Staff to execute the same.
AGREEMENT FOR
INFORMATION SERVICES CONSULTANT
TI~IS AGREEMENT made this __ day of July, 2004, by and between the CITY OF
SEBASTIAN, a municipal corporation of the State of Florida, 1225 Main Street, Sebastian,
Florida, 32958, ("City") and netDirective Technologies INC., 1901 Highway A1A, Suite 6,
Indian Harbour Beach, Florida 32937 ("Consultant"), sets forth that
WEIEREAS, the City desires to engage a Consultant who has special and unique
competence and experience in information services technology; and
Wl~EREAS, the Consultant represents that it has such competence and experience in
providing these services; and
WltEREAS, the City in reliance on such representation has selected the Consultant in
accordance with the requirements of law; and
WItEREAS, the City and the Consultant desire to reduce to writing their understanding
and agreements on such;
IT IS, TI~EREFORE, AGREED as follows:
1. TERM. This Agreement shall commence on August 1, 2004 and the term of the
Agreement shall be for three years, with the option to the City to extend for an additional two-
year term upon thirty days written notice, with a maximum term totaling five (5) years.
2. AGREEMENT DOCUMENTS. The Agreement Documents (also called
CONTRACT DOCUMENTS) consist of this Agreement, the Request for Proposal and the
Response to Request for Proposal (RFP) submitted by Consultant, Project Work Orders, and
written modifications issued after execution of this Agreement, if any.
(a) Amendments. The parties may modify this Agreement at any time by written
agreement. Neither the Agreement Documents nor any term thereof may be changed, waived,
discharged or terminated orally, except by an instrument in writing signed by the party against
which enforcement of the change, waiver, discharge or termination is sought.
(b) Construing Terms. This Agreement shall not be construed against the party
who drafted the same, as both parties have obtained experts of their choosing to review the legal
and business adequacy of the same.
3. EMPLOYMENT OF CONSULTANT. The City hereby agrees that it shall engage
the Consultant and the Consukant hereby agrees to perform professional services for the City as
an information technology consultant.
4. COMPENSATION. Compensation shall be paid by the City to the Consultant in a
manner tailored to the nature of the work:
a. Periodic Audits of System The periodic performance of audits to assess the
information systems and networks shall be performed for a fixed fee of one
thousand dollars ($1,000) each.
b. As-Needed Services:' Trouble-shooting and as-needed services shall be performed
· at a compensation rate of ninety dollars ($90) per hour.
c. Project Work. Large-scale projects shall be negotiated individually and authorized
by Work Order prior to the start of any such work.
5. PROJECT SCHEDULES. The Consultant shall perform the services outlined
under this Agreement in a timely manner consistent with the assignment schedules as mutually
agreed upon by the City and the consultant.
6. ASSIGNABILITY. The Consultant shall not assign any interest in this
Agreement.
7.
CITY LIAISON. The City MIS Manager, or his subsequent designee, shall be the
City Liaison to the Consultant. All work done shall be subject to the review of the Liaison.
8. INDEMNIFICATION. The Consultant shall indemnify and save harmless the
City, its agents, servants, and employees from and against claims, liability, losses, or causes of
action to the extent arising from any misconduct, negligent act, or omission of the Consultant, its
agents, servants or employees in the performance of services under this contract.
9. COMPLIANCE WITH LAW. The Consultant expressly agrees to comply with all
known laws and regulations relating to providing services under this Agreement. The failure of
the Consultant to adhere to any known law or regulation pertaining to furnishing services under
this Agreement shall constitute a material breach of this Agreement.
2
10. WAIVER. The waiver by the City of any of the Consukant's obligations or duties
under this Agreement shall not constitute a waiver of any other obligation or duty of the
Consukant under this A4greement.
11. TERMINATION: The provisions of this Agreement may be terminated by the
City with or without cause. If terminated without cause by the City, said termination shall take
effect at the end of that month and the City shall provide at least five (5) days written notice of
such termination to the Consultant. In the event the City without cause terminates this
Agreement, the Consultant shall be compensated for services rendered up to the time of such
termination on a pro-rata basis of the compensation schedules established her(m, and all work
product and data prepared by the Consultant under this Agreement shall be considered property
of the City.
12. GOVERNING LAW. This Agreement shall be governed by the laws of the State
of Florida and venue for any action pursuant to the Agreement Documents shall be in Indian River
County, Florida. The parties hereto expressly waive trial by jury in any action to enforce or
otherwise resolve any dispute arising hereunder.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed,
the day and year first above written.
ATTEST (SEAL):
TIlE CITY OF SEBASTIAN
Sally A. Maio, CMC
City Clerk
Approved as to form and legality for
reliance by the City of Sebastian only:
By:
Terrence R. Moore, City Manager
CONSULTANT:
NETDIRECTIVE TECHNOLOGIES, INC.
Rich Stringer, City Attorney
By:
Its:
3
Attest: (seal)
HOM~ Of FI~CA~ ~SLA~D
CITY OF SEBASTIAN
AGENDA TRANSMITTAL
Subject: Approval of concrete foundation
for installation of Snowshoe house
Lp, l~,roved for Su~it~l by: City Manager
~l~nce R~ore
Agenda No. r)q, lO8
Department Origin ~.
Purchasing/Contracting:
Finance Director:
City Attorney:
City Clerk:
Date Submitted: June 16, 2004
For Agenda of: June 23, 2004
Exhibits: Copy of Estimate
EX}'ENI)rr L~.E
REQUIRED: $7450
AMOUNT BUDGETED:
$34,000
APPROPRIATION
REQUIRED:
SUMMARY
As you may be aware, the Public Works Department will be supervising the moving of the
Snowshoe house to Riverview Park. This move was approved by City Council at your June 23,
2004 meeting. Before this can be accomplished however, a block foundation must be installed to
set the house on. This department has obtained a price from Regan Masonry who has a contract
with the city for concrete work in the amount not to exceed $7450. You will notice that the
estimate has two options, one with footers and block columns only for $2750 and one with a
complete stem wall, footers and block for $7450. It is our recommendation that the stem wall
option be accepted. This is the best choice from a building standpoint for long-term reliability
and safety.
As you are aware, time is of the essence so that we can remove the house in a timely fasl'don at
the owners' request.
RECOMMENDED ACTION
Move to approve the award ora contract to Regan Masonry in an mnount not to exceed $7450 to
install a stem wall foundation for the Snowshoe house.
DATE
ADDRESS
'
:~"- T~
':..~.':--~~ TOTAL
or/OF
HOME OF PELICAN ISLAND
1225 MAIN STREET ,, SEBASTIAN, FLORIDA 32958
TELEPHONE: (772) 589-5330" FAX (772) 589-5570
CITY OF SEBASTIAN
AGENDA TRANSMITTAL
Subject: Indemnification and Hold
Harmless Agreement
App ved for S b~i by: City Manager
] Ter ef~nee R.°lVioore
Agenda No. 0~. I 0 ~
Department Origin: City Manager
Purchasing/Contracting:
Finance Director:
City Attorney: ~
City Clerk:
Date Submitted: 07/16/04
For Agenda of: 07/28/04
gxhibits: Indemnification and Hold Harmless Agreement
EXPENDITURE REQUIRED: AMOUNT BUDGETED:
APPROPRIATION
REQUIRED:
SUMMARY
As the City cominues to prepare for the relocation of the Cain House currently located
at 1531 U.S. Highway # 1, to South Riverview Park, the proposed Indemnification and
Hold Harmless Agreement between the City of Sebastian and Florida Endeavors, LLC
is required.
RECOMMENDED ACTION
Move to authorize the City Manager and to execute the Indemnification and Hold
Harmless Agreement between the City of Sebastian and Florida Endeavors, LLC.
"An Equal Opportunity Employer"
Celet~rating Our 75th Anniversary
Indemnification and Hold Harmless Agreement
THIS AGREEIvIENT entered into this __ day of July 2004, between the CITY OF
SEBASTIAN, a Florida municipal corporation, and FLORIDA ENDEAVORS, LLC, a Florida
Limited Liability Company, hereafter referred to as FLORIDA ENDEAVORS provides that
IN AND FOR CONSIDERATION oftbe donation and exchange of mutnal promises set
forth herein, the sufficiency of said consideration being hereby acknowledged, it is agreed as
follows:
I. FLORIDA ENDEAVORS hereby makes a donation of the historic "Cain House"
structure currently situated at Lot 7, Hicks Subdivision, U.S. Highway 1, Sebastian, Florida, to
the City of Sebastian for relocation to an alternate site of City's choosing.
CITY OF SEBASTIAN shall remove said structure from its current location no
. Said removal shall include the removal of all debris and building materials
3. CITY OF SEBASTIAN agrees to indemnify and hold harmless said FLORIDA
ENDEAVORS from any and ail claims for damages and/or liability in any way arising fi:om the
preparation for, and actual efforts to, move, remove and relocate said structure; including, but not
limited to, any claims connected with the entry' of agents of the CITY OF SEBASTIAN upon the
premises where said house is currently located.
4. In the event any provisions of this Agreement is required to be enforced, the
prevailing party shall be entitled to attorneys fees and costs associated with any such proceeding
at law or in equity.
AGREED TO on the date first set forth above.
CITY OF SEBASTIAN, FLORIDA
ATTEST:
Terrence R. Moore, City Manager
Approved as to form and legality for
Reliance by the City of Sebastian only:
Saily A. Maio, CMC
City Clerk
Stringer, City Attorney
David Brown
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
Subject: Interview, Unless Waived and Agenda No. ~)~. O( ~
Submit Nominations for Engineer Position on ~("-~ rt,~
Code Enforcement Board Dept. Origin: City Clerk
City Attorney:
Appro for SubrqJtta~l~ity.~~ Manager Date Submitted: 7/12/2004
" ' For Agenda of: 7/28/.0~4~ ('~/
Exhibits: Letteg';'~ode, Applications, Ad, Board Member List
Expenditure Required: Amount Budgeted: Appropriation Required:
SUMMARY STATEMENT
Due to the resignation of Mr. Neglia, his unexpired, engineer
position is vacant. There are 2 applications submitted for
consideration including the alternate, Mr. Dodd.
RECOMMENDED ACTION
Submit nominations for the vacant regular member, engineer
position that will expire 8/1/2005.
Submit nominations for the alternate if necessary.
Date: June 14, 2004
Memorandum For: Sebastian City Clerk
Attn: Sally Maio
SUBJECT: Resignation from Sebastian Code Enforcement Board
Effective immediately, I do hereby tender my resignation from the
Sebastian Code Enforcement Board. My resignation is due to a potential
conflict of interest with another board appointment lAW Section 2-167 of
the Sebastian Code of Ordinances.
It has been a distinct pleasure to serve on the Code Enforcement Board.
Thankyou,
SAL NEGLIA
Sec. 2-170. Qualifications. for Boards Generally
The pdmary consideration in appointing board and committee members shall be to
provide the board or committee with the needed technical, professional, financial, business or
administrative expertise. An applicant's previous term as a member or an alternate member of
the board or committee on which there is a vacancy may be given special consideration.
Whenever a current or former member of a board or committee is being considered for
appointment or reappointment to a board, the city council shall consider the number and nature
of the memoranda of conflict previously filed by such individual pursuant to ch. 112, F.S.,
relating to that individual's previous membership on the board or committee for which the
appointment is being considered. All of the members of each board or committee shall be
residents of the city. Additional qualifications may be ordained or be otherwise applicable for a
particular board or committee.
(Ord. No. 0-97-56, § 5, 9-25-97)
Sec. 2-'179. Membership; corsposition.
The board shall be pomposed of seven regular members, and at city council's discretion,
up to two alternate members. All members shall be appointed by the city council and the board
shall consist, whenever possible, of the following:
(1) One amhitect;
(2) One businessman;
(3) One engineer;
(4) One {leneral contractor;
(5) One realtor;,
(6) One subcontractor;,
(7) The final member, and alternates if appointed, may be any qualified
resident of the city.
(Code 1980, § 2-94(a); Oral. No. O-93-16, § 1, 2-9-94; Ord. No. O-98-10, § 1, 11-18-98)
State law reteren, ces: Similar provisions, F.S. § 162.05(2).
Sec. 2-180. Qualifications. for Code Enforcement Board
Each regular member appointed to the board shall possess the following midimum
qualifications:.
(1) The amhitect and the engineer shall be registered under the Laws of the
State of Florida regulating the practice of architecture and engineering or sh~ll
possess similar qualifications under the laws of other states or shall have actual
experience deemed by the city council to be equivalent to such registration.
(2) The general contractor and the subcontractor shall possess a~valid
certificate of competency and occupational license, recognized and accepted
under the Laws of the State of Florida and the codes of the city, regulating the
business of contracting and, where required, state regisbation as a contractor, or
shall possess similar qualifications under the laws of other states, or shall have
actual experience deemed by the city council to be equivalent to such
certification.
(3) The realtor shall be licensed under the Laws of the State of Florida
licensing real estate brokers as either a broker or salesman, or shall possess
similar qualifications under the laws of other states or shall have actual
experience deemed by the city council to be equivalent to such licensing.
(4) The businessman shall be actively engaged in any lawful business within
the city, or shall be an officer or employee of a business entity holding a current
and valid occupational license issued by the city.
(5) ' In accordance with section 2-170, each member shall be a resident of the
city. If a member of the board ceases to be a resident of the city, such member
shall immediately notify the city clerk of such occurrence and their membership
on the board shall terminate automatically and immediately.
(Code 1980, § 2-94(b); Ord. No. O-93-16, § 1, 2-9-94; Ord. No. 0-97-57, § 1, 9-25-97; Ord. No.
O-98-10, § 1, 11-18-98)
APPLICATION TO SERVE ON CITY [BOARDICOMMI'R'EE co
(All City Board and Committee Members Must be Residents of the City of SebastianT'a
HOME PHONE: ~ ~.- '~'~-'~ ~'~/t~ HOME FAX;
E-MAIL:
AKE ~OU A K~BID~T OF THE ~1~ OF ~ASTIAN9 HOW LO~9
DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE?
DO YOU PRESENTLY SERVE ON ANY OTHER CI~ BOARD OR COMMI~E?
WHICH BOARDS/COMMI~EES?
PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN
ORDER OF PREFERENCE WITH F RST CHOICE BEING #1:
CHARTER REVIEW COMMI i I mE (serves only 6 months every 7 yeats - meets next in 2006)
CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary - meets du#ng summer)
~ CODE ENFORCEMENT BOARD (permanent board - meets once s month)*
CONSTRUCTION BOARD (permanent board - meets once a month)*
HANDICAPPED SELF-EVALUATION COMMITTEE (pemlanent board- meets quarterly)
PLANNING AND ZONING COMMISSION (permanent board - meets ~vica a month)*
POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory bnerd- meets qusrterly)'
PARKS & RECREATION ADVISORY COMMi'I '11~E (permanent board- meets once a month)
TREE & LANDSCAPE ADVISORY BOARD (permanent board - meets once a month)
OTHER TEMPORARY COMMITTEE (if applicable)
(WRITE IN COMMI3-1'EE NAME)
*Filing of financial disclosure Is re(lulred foltc~wlng appoinf~ent
APPLICABLE EDUCATION AND/OR EXPERIENCE: {a brief resume is required)
HOW WO[JLD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE AP, PLYING FOR?
LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMIq ~ ~-t=:
HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE?
HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL
TURPITUDE IN THIS OR ANY STATE? ]00
WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED
ABOVE? ,~,~ ~
I hereby cedlfy that I am qualified to hold the position for which this applicat/on is made. Further, I hereby authorize
the City of Sebastian to inves'dgate the truthfulness of nil infon~atlon which I have pmvldad In this application. I
understand that any misrepresentation or omission of Infom~aflon requested in this application is cause for
disqusllflcation.
I have been provided with, mad and unde~6~and City of Sebastian Code of OrdinanCes Sections 2-166 through 2-173
committee is liable ed,
(attached). information relative to a spscific board or ~
/koplicant Signature
Subscribed and
, personally known to ~ or has produced
as identification.
Not~ry Public, State of Florida
;, ~.; MyCo~m~UmnDD244219
'~.d~ Ex13re$ November22 2007
\wp-fo rrn~,applicat.wpd
rev, 112004
Charles E. Dodd
906 Fleming St. · Sebastian, FL32958 · (772)388-5440 · eddodd~aoI.com
Professional Summary
General Manager, J. Dodd Plumbing, Inc. 2001 - Present
Provide general management for regional office of south Florida headquartered plumbing sub-
contractor.
Regional VP - Southeast Regional General Manager, LANtech, Inc 2000 - 2001
Managed Southeast Region for a national data, video, and voice wide area network distributor
and integrator, served as member of Executive Committee.
President and CEO, USAble Systems, Inc. 1996-2000
Held total profit and loss responsibility for a computer software development company with a
staff of 80 employees; interface with outside directors, auditors, regulatory agencies and
facilitated Board of Directors meetings, served as Board member and chairperson for Executive
and Finance Committees.
Various Management Positions
Vice President, Marketing and Customer Fulfillment, USAble Systems, Inc.
Marketing Manager, USAble Systems, Inc.
Project Supervisor, Entergy, Inc.
Project Manager, Entergy, Inc.
1975-1996
CommuniW Service
Little Rock Lions Club
Board Member - Otter Creek Homeowners Association
Board Chairperson - Otter Creek Homeownem Association
Executive and Planning Committee member - Otter Creek Homeowners Association
Education
BS, West Virginia State College, Business Management, and Accounting
APPLICATION TO SERVE ON CITY BOARD/COMMITTEE
(All City Board and Committee Members Must be Residents of the City of Sebastian)~
HOME ADDRESS: ¢P~d-¢ ~ Z~
HOME PHONE: ?~_,~¢ ~ HOME
E-MAIL:
BUS,NESS:
BUSINESS ADDCtE sl
BUSINESS PHONE: BUSINESS FAX: E-MAIL:
ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN?
DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE?
HOW LONG?
DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE?
WHICH BOARDS/COMMITTEES?
PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN
ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1:
__ CHARTER REVIEW COMMIq-I'EE (serves only 6 months every 7 yeara - meets next in 2006)
CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary - meets during summer)
CODE ENFORCEMENT BOARD (permanent board - meets once a month)~
CONSTRUCTION BOARD (permanent board- meets once a month)*
HANDICAPPED SELF-EVALUATION COMMI I I I::E (permanent board- meets quertedy)
PLANNING AND ZONING COMMISSION (permanent board - meets twice a month)*
POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly)*
PARKS & RECREATION ADVISORY COMMITI'EE (temporary- meets once a month)
TREE & LANDSCAPE ADVISORY BOARD (permanent board - meets once a month)
OTHER TEMPORARY COMMITTEE (if applicable),
(WRITE IN COMMFCI'EE NAME)
~Flling of financial disclosure is required following appoinlment
APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required)
HOW WOULD,_Y. OUR EXPERIENCE B,E~EFIT THE BOARD YOU'RE APPLYING FOR?
LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE:
HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE?
HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL
TURPITUDE IN THIS OR ANY STATE? //~g2
WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED
ABOVE?
1 hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize
the City of Sebastian to investigate the truthflJIness of all information which 1 have provided in this application. I
understand that any misrepresentation or omission of information requested in this application is cause for
disqualification.
I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173
Information relativa to a specific board or committee is available if requested. ~
(attached).
^ r
A/~,,~//~',,_~,.O/.~'~' , ~.~..-. '.: :,----:,~:!!. ~ or has produced
?-/_L/_)X
'"2~'~' '~' ' iON f~ OD 089531
,sv. o/2003
June 21, 2004
PRESS RELEASE
CODE ENFORCEMENT BOAi;~)
THE CITY OF SEBASTIAN IS SEEKING APPLICANTS 'TO FILL 3-tie
FOLLOWING UNEXPIRED POSIT~ON ON THE CODE t=NFORCEMENT
BOARD:
REGULAR MEMBER POSITION, EXPIRING 8fl/2005=
ALL BOARD MEMBERS MUST BE CiTY OF SEBASTi/~N RESIDENTS.
THiS BOARD MEETS ON THE THIRD WEi~NESDAY OF EACH MONTH AT
2:00 PM IN THE COUNCIL CHAMBERS, 12~25 IVIAIN SIREET, SEBASTiAN.
PLEASE NOTE THAT SHOULD COUNCIL i~iLL THE RI:,'.GULAR MEMBER
POSITION WITH AN ALTERNATE, THAT A~LTERNATE PosFrloN MAY BE
FILLED THAT MEETING DATE WITH ONE OF THE SAME APPLICANTS.
i
APPLICATIONS ARE AVAILABLE iN THE CITY CLERK'S OFFICE, CITY HALL,
1225 MAIN STREET, SEBASTIAN, BETWEEN THE HOURS OF 8:00 AM AND
4:30 PM OR ONLINE AT WWW. CITYOFSEBASTtAN. ORG. APPLICATIONS
WILL BE ACCEPTED THROUGH JULY 6, 2004.
CODE ENFORCEMENT BOARD
MEETS THIRD WEDNESDAY OF MONTH IF HEARING IS NEEDED - 2:00 P.M.
MEMBER NAME POSITION APPOINTMENT CURRENT TERMS
AND ADDRESS HISTORY STATUS COMPLETED
~ Engineer -r~..-r,,+ ~ .... ..,,,~ Term to
4~1-Geer~a-Btw~ Position c,~..., ,,... ~A..,~.~. expire
Sebastia,~-R-~8 Pcc!t!cn 8/! ~./2902 8/1/2005
Businessman
Carl Anderson Took Simmons' Term to
Position
774 S. Easy Street Regular, expire
Sebastian, Florida Businessman's 3/1/2006
32958 Position 2/25/04
589-4149
Subcontractor
Fred Clement Position Took Ed Seeley' Term to
302 Easy Street Regular Member expire
Sebastian, FL 32958 Position 9/24/2003 2/1/2006
581-0737
Ken Cosco Realtor Term to
Reappointed to expire Served one full
372 Banyan Street Position Realtor Position: 3/1/2005 term
Sebastian, FL 32958 2/2712002
388-5432 Term to
Reappointed to expire
Regular Member 3/1/2002
Realtor Position
3/24/99 Term to
expire
3/1/99
Took Gilliams
Regular Member Term to
Realtor Position 5/96 expire
6/1/98
Appointed 1 st
Alternate 6/95
86
Term to
Eva Schofield Regular Took Barczyk's expire
Member
1106 Breezy Way #1-C Position Regular Member 3/1/2007
Sebastian, FL 32958 Position 1/14/04 2004
589-7440
Took Seeley's Term to
Alternate Member
Position 2/12/03- expire
4/1/2003
Because this only 2006
gave her two
months, council
voted to expire her in
2006
Ronald M. Van Buskirk General
- Chairman Contractor Reappointed Regular Term to
Member Contractor expire
252 Dock Avenue Position
Position 6/12/2002 6/1/2005
Sebastian, Florida
32958 Term to
589-7804 Took Peter Cavallo's Expire:
6/1/2002
Unexpired Regular
Member Contractor
Position 2/12/2001
Leon E. Griffin Regular Took Simmons Term to
108 Melton Avenue Member
Sebastian, FL 32958 Position Regular Member expire
589-0983 position 2/26/03 3/1/2006
Took Adrina Davis Term to
Unexpired Alternate expire
Member Position 6/1/2004
Vacated
7/10/2002
Alternate
Hank Buchanan Took Schofield's Term to
1101 Landsdowne Dr Alternate Member expire
Sebastian, FL 32958 Position 1/14/04 4/1/2003
388-5397 2006
Charles Dodd Alternate Took Manual's Term to
906 Fteming Street Alternate Member expire
Sebastian, FL 32958 Position 5/26/04 6/1/2007
388-5440
BOARD RECORDING SECRETARY - Shirley Lynch
87 ·
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
Subject: Interview, Unless Waived and
Submit Nominations for Zone B of the Parks
and Recreation Advisory Committee Position
Exhibits: Code, Al~ications, Ad, Board Mem
Agenda No. ~'~' (&~
Dept. Origin: Ci~lark(~
City Attorney:
Date Submitted: 7/12/2004
-Fbr Agenda of: 7/28/04
)er List
Expenditure Required:
Amount Budgeted:
Appropriation Required:
SUMMARY STATEMENT
Due to the resignation of Mr. LeBoeuf, his unexpired, Zone B
position is vacant. There are applications submitted for
consideration:
Current Parks & Recreation alternate member, Elizabeth Gray, Zone B
resident
Current Tree Board member, Michelle Merlin, Zone C resident
Mary Ann Krueger, Zone C resident
Per the City Attorney, if a Zone B resident is unavailable, Council
may appoint another at-large position.
RECOMMENDED ACTION
Submit nominations for the vacant Zone B position that will expire
5/31/2006.
Submit nominations for the alternate if necessary.
Sec. 2-170. Qualifications. for Boa=ds Generally
The pdmary consideration in appointing board ;;nd committea mambers shall be to
provide the board or committee with the needed technical, professional, financial, business or
administrative expertiee. An applicant's previous term as a member or an alternate member of
the board or committee on which there is a vacancy may be given special consideration.
Whenever a current or former member of a board or committee is being considered for
appointment or reappointment to a board, the city council shall consider the number and nature
of the memoranda of conflict previously filed by such individual pursuant to ch. 112, F.S.,
relating to that individual's previous membership on t.he board or committee for which the
appointment is being considered. All of the members of each board or commiffee shall be
residents of. the city. Additional qualifications may be ordained or be otherwise applicable for a
particular board or committee.
(Ord. No. 0-97-56, § 5, 9-25-97)
RECREATION
DIVISION 3. PARKS AND RECREATION ADVISORY COMMITTEE*
*Editor's note: Ord. No. O-01-23, § 1, adoPted Oct. 10, 2001, repeated div. 3, §§ 2-211--2-
214, 'in its entirety and reserved said sections. Former §§ 2~211--2-214 established a
recreational advisory board for the city and .dedved from Ord. No. 0-98-08, § 1, adopted May
13, 1998.
Subsequently, Ord. No. O-03-29, § 1, adopted Dec. 10, 2003, added a new div. 3, §§ 2-111--
2-114, as set forth herein.
Sec. 2-211. Establishment.
The city council hereby establishes a parks and recreation ~dvisory committee. The
purpose of the committee shall be to study and provide recommendations to city council:
· As to the development of the park system; and
· As to the provision of active recreation programs and facilities.
Membership on the committee shail be through appointment by city council.
(Ord. No. 0-03-29, § 1, 12-10-03)
Sec. 2-212. Panel composition.
The committee shall be composed of five residents, with one member from each of the
four recreational impact fee districts and one.at-large m~mber. In the event that no suitable
applicants are available from a district, another.at-large member may be appointed in their
place.
(Ord. No. 0-03-29, § 1, 12-10-03) ..... · .._,-.. ~-
Sec, 2-213. Terms.
Following appointment of the initial committee members, the representatives of districts
A and C shalr serve until May 31, 2005; the representatives of districts B and D shall serve until
May 31, 2006; and the at-large member shall serve until May 31, 2007. Thereafter, committee
member terms shall be three years in length.
(Ord. No. 0-03-29, § 1, 12-10-03)
AP?LICATION TO SERVE ON CITY 'BOA
.,-all Ciry'~.oard md Committ~ Members Must be Y, esida
~IOME ADDKF.,SS:
Bm]NESS ADDR.?..SS:' qO~
APPLXCA.BLE EDUCATION AND/OK .EXYEPJENC~: (atmrh s:pam~ r~m: if .~.'~smT)
LIST ANY ADD1T/0NAL QUAi/F/CATIONS TO SEP. Vt~ ON BOARD .0R
HAVE YOU ~
WO~ YOU CON~
~0~?
-I
, ,,vho 'is p=mmily
'~"" MY COMMISSION # CC 917384
{I *:~,~: EXPIRES: JLme 20, 2004
APPLICATION TO SERVE ON CITY BOARD/COMMITT~F
(Ail City Board and Committee Members Must be Residents of the City of Sebastian)
NAM E:
HOME ADDRESS:
HOME PHONE:
BUSINESS:
HOME FAX:
E-MAIL:
BUSINESS ADDRESS:
BUSINESS PHONE: BUSINESS FAX:
ARE YOU A RESIDENT OF THE CITY OFSEBASTiAN?
DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE?
E-MAIL:
HOW LONG? ~'~
DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD or COMMITTEE?
WHICH BOARDS/COMMI'i-TEES? V? o
PLEASE CHECKTHE BOARDS FOR WHIGH YOU ARE INTERESTED IN SERVING IN
ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1:
__ 'CHARTER REVIEW COMMITTEE (serve~ only 6 months eveG' 7 yeer~ - mee~s next in 2006)
CITt~=NS BUDGET REVIEWADVISORY BOARD (temporaoz)
CODE ENFORCEMENT BOARD (~ermenent board)
CONSTRUCTION BOARD (permanent board)
HANDICAPPED SELF-EVALUATION COMMt'I [~E (permanent board)
PLANNING AND ZONING COMMISSION (permanent board)
POLICE RETIREMENT BOARD OF TRUSTEES (permanent .~ratutory board)
PARKS & RE. CREATION ADVISORY COMMJJ ~'E (temporary)
TREE & LANDSCAPE ADVISORY BOARD (permanent board)
OTHER TEMPORARY COMMh J ~-B (if applicable).
(WRITE IN COMMF~-FEE NAME)
APPLICABLE EDUCATION AND/OR EXPERIENCE: (attach separate r~sume if necessary)
REASONS FOR WANTING TO SERVE ON BOARD OR COMMITTEE:
LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE:
HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE?
HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL
TURPI'rUDE IN THIS OR ANY STATE? V~'O
WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S)
SELECTED ABOVE? ~ ~
I hereby certify that'l am aualtfied to hold the position for which this application is made. Further, I hereby authorize
the City of ~abaatian to invasagate the truthiuinees of all information which J have provided in this application. J
under~'t~nd that any misrepresentation or omission of information requested in this application is cause for
diSCluatlf~cation.
I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173
(attached). Information ratative to) a epeci~c board or corj]ro~ee is available if mqueated.
~wp-form~a pplicat.wh d
rev. 5/Z002
APPLICATION TO SERVE ON CITY BOARD/COMMITTEE
(All City Board and Committee Members Must be Residents of the City of Sebastian)
NAME:
HOME PHONE:
~ O, ~ HOME F~:
BUSINESS: ~(~ i.~
BUSINESS ADDRESS:
E-MAIL:
BUSINESS PHONE: ~Lo-) -~O~¢2~Fi?~slNEss FAX:~ ')o~ -1-~O E-MAIL:
ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN?
DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE?
HOW LONG?
DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE?
WHICH BOARDS/COMMITTEES?
PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN
ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1:
CHARTER REVIEW COMMI'i-FEE (serves only 6 months every 7 years - meets next in 2006)
CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary - meets during summer)
CODE ENFORCEMENT BOARD (permanent board- meets once a month)*
CONSTRUCTION BOARD (permanent board- meets once a month)*
HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board- meets quarterly)
PLANNING AND ZONING COMMISSION (permanent board- meets twice a month)*
POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly)*
PARKS & RECREATION ADVISORY COMMi I I b:E (temporary - meets once e month)
TREE & LANDSCAPE ADVISORY BOARD (permanent board - meets once a month)
OTHER TEMPORARY COMMITTEE (if applicable)
(WRITE IN COMMI3-FEE NAME)
~ Filing of financial disclosure is required following appointment
APPLICABLE EDUCATION ANoDe/OR EXPERIENCE: (a brief resume is required)
HOW WOULD YOUR EXPERIEN~CE BENEFIT THE B~)ARD YOU'RE APPLYING FOR?
LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE:
HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE?
HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL
TURPITUDE IN THIS OR ANY STATE? ~.)~b
WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED
ABOVE? ~/'('3
I hereby cerUfy that I am qualified to hold the position for which this application is made, Further, [ hereby authorize
the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I
understand that any misrepresentation or omission of information requested in this application is cause for
disqualification.
I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173
(attached). Information relative to a specific board or committee i~ availabJe if re_quested.
A~piicant signa~Jr~'
Subscribed and sworn to before me this 2-/"/~h .day of C)O...'Go~e..K- , ~00:~, by
^~'-'-"l~l~?me. uo_ &rl;o who is personally known to me,. or has produced
i~L. 'T)J"jv'~J,'~ ~..]~1~,~ as identification.
-~ry ~ubli'-c, State of Florida
\wp.form~,applicat.wpd
rev. 912003 ~ .~'-.. ~fOD172594
PARKS & RECREATION ADVISORY COMMITTEE
Ordinance No, 0-03-29
3-YEAR TERMS
MEMBER NAME AND
ADDRESS
William Ingui
626 Layport Drive
Sebastian, Florida 32958
581-0166
Wc:,'nc ...... f
Jeanne Jessup
115 Harbor Point Drive
Sebastian, Florida 32958
581-5835
DISTRICT TERMS
REPRESENTED
District A
District B
District C
Made permanent member 12/10/03
Term to expire 5/31/2005
Appointed 1/1/02
Made permanent member 12/10/03
Term to expire 5/31/2006
Replaced Ed White 11/02
Replaced R. Roguski
Made permanent member 12/10/03
Term to expire 5/31/2005
Appointed 1/1/2002
Jayne Barczyk
609 Caravan Te~ace
Sebastian, Florida 32958
388-1949
District D
Made permanent mem bet 12/10/03
Term to expire 5/31/2006
Appointed 1/1/2002
Jessica Keaton
Appointed 12/11/02
474 Ponoka Street
Sebastian, FL 32958
589-8536
Elizabeth Ann Gray
644 LaypoA Drive
Sebastian, Florida 32958
589-0248
Regular At-Large Member
Alternate Member
re: Code 2-167
Made permanent at-large member 12/10/03
Term to expire 5/31/2007
Appointed 12/11/02
Julianne Barrett Appointed 1/1/02 & Resigned 10/28/02
Appointed 1/1/2002
Term to expire 5/31/2005
BOARD SECRETARY, LINDA KINCHEN
96
CITY OF SEBASTIAN
AGENDA TRANSMITTAL
Subject: Amendment to Chapter 102,
Article V, Sebastian Stormwater Utility
A~pl~o~ved for Submittal by:
Agenda No. ~ ~, I(P {
Department Origin: ]Engr. ~
Purchasing/Contracting:
Finance Director:
City Attorney: ~
City Clerk:
Date Submitted: July 20, 2004
For Agenda of: July 28, 2004
Exhibits: Ordinance No. 0-04-15
EXPENDITURE REQUIRED:
AMOUNT BUDGETED:
APPROPRIATION ] FUNDING SOURCE:
REQUIRED: N/A
SUMMARY
This ordinance is to amend Section 102-103 (c) to change the wording from South Florida Water
Management District to St. John's Water Management D'~a'ict. And, to amend section 102-106
(c) to include funding of capital improvement projects as outlined and programmed in the Capital
Improvemem Program of the Comprehensive Growth Management Plan in addition to the
projects included in the Stormwater Master Plan.
RECOMMENDED ACTION
Conduct public hearing.
Move to adopt OrdMance 0-04-15.
ORDINANCE NO. O-04-15
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING
CODE OF ORDINANCES CHAPTER 102, ARTICLE V SEBASTIAN
STORMIVATER UTILITY; PROVIDING FOR CONFLICTS,
SEVERABILITY, AND EFFECTIVE DATE.
WHEREAS, the city under the authority of Florida law established a stormwater
utility system to impose just and equitable rates, fees, and charges for the services and
facilities provided by the system and issue revenue bonds to finance improvements to the
system; and
WlqI*.REAS, the initial phase of improvement projects set forth in the Stormwater
Master Plan have been funded and list of projects elig/ble for funding through the utility
fees needs to be expanded;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows:
Section l. That section 102-103 of the Code of Ordinances, City of
Sebastian, Florida, is hereby amended to read as follows:
Sec. 102-103. Stormwater fee; imposition and calculation of.
(c) Within the guidelines and procedures established by
administrative regulations duly promulgated by the Utility, a landowner
may apply for a credit for constructed retention facilities pursuant to
Seulh-F-ler4da St. John's River Water Management District requirements
or for the existence of atypical physical features to the site, and the City
shall reasonably determine said credit based upon the equitable pro-rata
decrease in the total services required of the utility in providing the
systemic benefits of stormwater management to the property.
Section2. That section 102-106 of the Code of Ordinances, City of
Sebastian, Florida, is hereby amended to read as follows:
Sec. 102-106. Stormwater utility trust fund; use of funds.
(c)No less than 80% of utility fees shall be used to fund capital
improvement projects as delineated and programmed in the Capital
Improvement Prooram of the ComDrehensive Growth Manaoement Plain
in f dh r nee f the Stormwater Master Plan adopted by City Council.
Section 3.
herewith are hereby repealed.
Section 4. SEVERABILITY. In the event a court of competent jurisdiction
shall hold that any part of this Ordinance is invalid, the remainder of the Ordinance shall
not be affected and it shall be presumed that the City Council did not intend to enact such
invalid provision. It shall further be assumed that the City Council would have enacted
the remainder of this Ordinance without said invalid provision, thereby causing said
remainder to continue in full force and effect.
Section 5. EFFECTIVE DATE. Following its adoption by the City Council,
CONFLICT. All ordinances or parts of ordinances in conflict
and, upon being put to a vote, the vote was as follows:
Mayor Nathan B. McCollum
Vice-Mayor Joe Barczyk
Councilmember Ray Coniglio
Councilmember Lisanne Monier
Councilmember Michael Heptinstall
this Ordinance shall take effect immediately.
The foregoing Ordinance was moved for adoption by Councilmember
The motion was seconded by Councilmember
The Mayor thereupon declared this Ordinance duly passed and adopted this 28th day of
July, 2004.
CITY OF SEBASTIAN, FLORIDA
ATTEST: '
By:
Mayor Nathan B. McCollum
SaLly A. Maio, CMC
City Clerk
Approved as to form and legality for
reliance by the City of Sebastian:
Rich Stringer, City Attorney
SCRIPPS TREASURE COAST
NEWSPAPERS
Vero Beach Press Journal
1801 U.S. 1, Vero Beach, FL 32960
AFFIDAVIT OF PUBLICATION
STATE OF FLORIDA
COUNTY OF INDIAN RIVER
Before the undersigned authority personalty appeared, Karen Trego, who On oath says that she is Legal Advertising
Representa§ve of the Vero Beach Press Journal, a daily newspaper published at Veto Beach in Indian River County, Florida:
that the attached copy of advertisement was publshed in the Veto Beach Press Journal in the following issues below. Affiant
further says that the said Veto Beach Press Journal is a newspaper published in Vero Beach in said indian River County,
Florida, and that said newspaper has heretofore been continuously published in said Indian River County, Florida, daily and
dis~buted in Indian RNer County, Florida, for a period of one year next preceding the first publication of the attached copy of
advertisement; and affiant further says that she has neither paid or promised any person, firm or corporation any discount,
rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. The Vere
Beach Press Journal has been entered as Periodical Malter at the Post Offices in Veto Beach, Indian River County, Florida and
has been for a pedod of one year next preceding the first pub[icalJon of the attached copy of advertisement.
Customer
CiTY OF SEBASTIAN/CITY CLE
A.~d ,pub
Number Date Cop¥1ine
695929 7/15/2004 ORD. 0-04-15
PO #
~NOTICE OF
PUSLIC HEARING
CITY OF SEBASTIAN
II, DIAN RIVER COUNTY,
R:ORIDA
~BDINANCE NO, O-04-15
~,N OBDINANCE OF'~TNE
CITY OF SEBASTIAN,
FLORIDA, AMENDING
CODE OF ORDINANCES
CHARTER 1D2, ARTICLE
¥ SEBASTIAN STORM-
WATER UTIEITY; PRO-
VIDING FOR CON:
FLICTS, SEVERAB L
AND EFFECTIVE DATE.
r~ance with the tiff ~as'
The City CouncR of the
City of Sebastian, indian
River County F or da,
wiil hold a public hear-
ing ~oncerning the
a~opti0n Of the Ordi~
Shown above onJ
Wednesday, July 28,
2004 at 7:0~ p.m. in the
City Council Chambers,
City Hall~ 1225 Mai~
Street, Sebastiani Rlon-I
da. At the conc asi0n of'
this; meeting, the City
Coundil may enact this
c,e into
Subscribed and sworn to me before this date:
JulyS, 2004 . .~
whi,ch
=ede bythe Cit
:il at t;~is head
need to ensure thal
verbatim record of the
~oroceedings is made
Which record includes
the testimony .and evi-
tho meeting.
~/S~lly A: Maio CMc
;ity Clerk
July 15, 2004 !
695829
City of Sebastian, Florida
Subject: Modification of the Conceptual
Development Plan for Chesser's Gap PUD.
City. Manager
AgendaNo. O/nj. 1'TG
Department Origin: Growth Man~
Purchasing/Contracting:
]Finance Director:
C!ty nttorney:_
Ctty Clerk:
Date Submitted: July 20, 2004
For Agenda off July 28, 2004
Exhibits: Conceptual Plan, R-04-29, Location Map, Application, P&Z Minutes.
EXPENDrFURE AMOUNT BUDGETED: APPROPRIATION
REQUIRED: None REQUIRED: None
None
SUMMARY
Sebastian General Partnership, owner/developer for Chesser's Gap PUD, has appl/ed for a modification to the
conceptual plan for said PUD. As the applicant has detailed in the attached Concept Plan written information
package, industrial development was included within the original approval, but as of yet has not been developed
within the site. As surrounding demographics and development impacts have greatly changed since the original
approval, the applicant desires to modify the industrial land allocation to permit multi-family residential as
permitted within commercial PUD's. There is a demonstrated need for such development and providing multi-
family within the confines of the PUD will create a transition zone between the single-family housing within
Harbor Pointe and the existing commercial within the PUD. Additionally, the elim/nation of industr/al t~om the
PUD will provide consistency with surrounding zoning categories, as the multi-family zoning is more appropriate
for transitional areas adjacent to residential and commercial developments.
Please see the attached plan for further information and evaluate accordingly.
The Planning and Zoning Commission reviewed said request during a public hearing held on March 4, 2004, in
which a unanimous decision (6-0) favoring approval was to be forwarded to City Council. As such, staff
recommends approval of the Chesser's Gap PUD modification for elimination of industrial development and the
addition of multi-family housing as detailed within the enclosed plan drawn by Schulke, Bittle & Stoddard, LLC~
Conduct quasi-judicial public hearing.
"Move to pass Resolution R-04-29."
RECOMMENDED ACTION
RESOLUTION NO. R-04-29
A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA,
AMENDING THE CONCEPTUAL DEVELOPMENT PLAN FOR A
PLANNED UNIT DEVELOPMENT KNOWN AS CFfESSER'S GAP
PUD; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING
FOR EFFECTIVE DATE.
WHE, REAS, Sebastian General Partnership has filed an application for modification of a
conceptual development plan for a Planned Unit Development known as Chesser's Gap; and
WHEREAS, said conceptual development plan was originally approved by resolution of
City Council and, accordingly, would be amended by the same measure; and
Wl:I~REAS, said modifications comply with applicable State and City codes and
regulations, including the Comprehensive Growth Management Plan;
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF SEBASTIAN, as follows:
Section 1. PRELIMINARY APPROVAL. The City Council of the City of
Sebastian does hereby approve the amended conceptual development plan for Chesser's Gap in
accordance with the Janumy 2004 update prepared by Schulke, Bittle & Stoddard, LLC, as
maintained on file with the City Growth Management Department.
Section 2. CONFLICT. All resolutions or parts of resolutions in conflict herewith
are hereby repealed.
Section 3. EFFECTIVE DATE. This resolution shall take effect immediately
upon its adoption.
The foregoing Resolution was moved for adoption by Councilmember
The motion was seconded by Councilmember and, upon being put into a
vote, the vote was as follows:
Mayor Nathan B. McCollum
Vice-Mayor Joe Barczyk
Councilmember Ray Coniglio
Councilmember Lisanne Monier
Councilmember Michael Heptinstall
The Mayor thereupon declared this Resolution duly passed and adopted this 28th day of July,
2004.
CITY OF SEBASTIAN, FLORIDA
ATTEST:
Sally A. Maio, CMC
City Clerk
By:
Mayor Nathan B. McCollum
Approved as to form and legality for
r~by ~he Cit~y of Sebastian only:
Rich Stringer, Ci~? Atto4n,~y
CHESSER'S GAP
JAN UARY 2004
(UPDATED)
CONCEPT PLAN FOR
A COMMERCIAL PLANNED
UNIT DEVELOPMENT
FOR
SEBASTIAN GENERAL PARTNERSHIP B.F.T.
PREPARED BY:
Schulke, Bittle & Stoddard, L.L.C.
1140 7th Court, Suite F
Veto Beach, FL 32960
January 2004
e.$ved
JAN 2004
LOC~'
PRE~
PLAI~I~
TOTer
TABLE
DEVJ~I.
ENVIR
PUB~I~
E
SUN IA
TABLE OF CONTENTS
DN
IT USE
~IG OBJECTIVES
SITE SUMMARY
- LAND USE
)PMENT SCHEDULE
~NMENTAL IMPACT/DRAINAGE PLAN
FACILITY IMPACT STATEMENT
WASTEWATER
WATER
TABLE - ESTIMATED SEWAGE GENERATION
/ WATER DEMAND
RECREATION FACILITIES
ESTIMATED NUMBER OF SCHOOL AGE
CHILDREN
TRAFFIC INFORMATION
PAGE 1
PAGE 1
PAGE 1
PAGE 2
PAGE 3
PAGE 4
PAGE 4
PAGE 4
PAGE 4
PAGE 5
PAGE 6
PAGE 7
PAGE 7
PAGE 7
PAGE 8
The
on a
East
acre:
PRE
The ICh
conc~ept
of c(
has be~
exte lsic
dew lop
+ ac 'es!
Modlfic ttion to Conceptual Development Plan - Narrative
Chessa"s Gap (c) P.U.D.
LOC ATiON
/
pro~3osed Chesser's Gap Commercial Planned Unit Development is located
tra~t of land lying approximately 3.5 miles west of U.S. #1 and the Florida
~Clast Railroad on the south side of C.R. 512. The site comprises 58.1+
~ENT USE
essar's Gap Planned Unit Development was given approval of .the
Jal development plan on February 25, 1987. The plan provided for a mix
ercial and light industrial uses. Presently, approximately 20 + acres
developed, consisting of the completion of the Flemin~ Street
utility infrastructure and stormwater management facilities to serve the
nent areas, and several individual commercial sites. The remaining 38.1
~re vacant land.
OBJECTIVES
It
blen,
the
intent of the Sebastian General Partnership to create a Planned Unit
ment containing Commercial, Professional and Light Industrial uses
together in an aesthetically pleasing format. Since receiving approval,
has proceeded as planned with only minor deviations from its original
included the development of a supermarket, an assortment of
retail shops, offices, and high-tech light industrial uses.
since its approval, developments within the city and outside of the
have necessitated modifications to this project.
the proposed use of site area No. 5 from light industrial to multi-
mily residential with a maximum density of 8 units/acre.
Pur
the
The l
t to the. City of Sebastian code section 54-2-5.12, a maximum of 25% of
of a commercial P.U.D. may be allOcated a residential use at up to 8
This is calculated as: 58.1+ acres x 0.25 = 14.5_+ acres.
~oning/justiflcation for this modification is as follows:
3e development of Harbor Point subdivision and Collier Creek Estates
~bdivisions east of Chessar's Gap. These estate size residential
.~velopments are accessed via Fleming Street through Chessar's Gap. It
3uld not be appropriate to develop industrial uses on the eastern
)undary adjacent to the large single-family homes that abut Chessar's
ap. Therefore, the multi-family use would serve as an acceptable
1
2
3
^b a
tablff, ~
~nsition from the single family to the more intense commercial office or
~ht industrial uses.
~e City of Sebastian has commenced development of its industrial zoned
'operties at the airport. Therefore, opportunities for numerous industrial
.~velopments are still available within the city.
ulti-family housing has been identified as a necessary alternative
~using that is needed within the City of Sebastian/North Indian River
~unty area.
Iown of land use and buildings within the project is as follows (also, see
;xt page):
/ ,Total Site Summary
Totaf~ Si{ e Area
TOtaI Site Area Less Fleming Street Extension
Gros~s Site F.A.R.
Net Site F.A.R.
Max~mu~
Minirjnur
Maxiru~
n Building Area
Total Open Space
Building Height
2
1987 2004
58.09 Acres 58.1 Acres
54.37 Acres 54.4 Acres
0.42 0,42
0.44 0.45
24.18 Acres 24.51 Acres
15.33 Acres 16.38 Acres
35 Feet 35 Feet
ORIGINAL P.U.D: CO~
TOTAL AREA
P~ ~UN F
PR~ M~MUM F~R,
WI]WUW ~ ~E =
MIN~ 25] O~
~N~ ~ OPm~ I
OP~ ~
CEPTUAL PLAN (1987)
t38 AC
0.50 AC
0,6~ AC
0,35 AC
,]20 AC
050AC
SBO AC
LAND USF TABLE
UPDATED P.U.D. CONCEPTUAL PLAN (JAN, 2004)
USE: = COW~iERC~ CONVEI~ENOE SORE
~E C~C~
~ F~[ * 0.~ ~ 0,05 ~
~I~UM OP~ SP~E = O.~ AC (25~) 0.78 ~ (~.1~)
SITE ~2 PROPOSD EXISUNO
USE COWUUN~' F~UTtES/ B...KS ~GE SOC~/CMC US
CO~ME~C~ FUNEY, AL H~CE~A~ I['O~ER~)
TOTAL ~.REA 4.00 AC 4.00 AC
WA))I4UN FJLR. = 0.50 AC 0.09 AC
I/,AXqMI.~ BU~mlN~ NEA 2.00 AC 0,~ AC
~IWUM OPEN SPARE = 150 AC (25~) 2.1I AC (SZO~
USE: = COUERCt%,/RETNL/ ~K, ~Ct'~, SPECP, I.~ RErAL SCHOOL
COI, O]UNHY FAC~ FUIURE CO~ERC~
TOTAL ARFA = 20.60 AC 20.60 AC
WAXIUUW F.At 0~5 AC 0.07 AC
WAII4U~ BU~NO ~ 7.21 AC 1.40 AC
WJM~UU OP~ SPACE ~.15 AC (RS~) M~ AC (mi)
~ PROFESSIONAL OmCE/
CO},{WERC~U~HT mUUS"IH~
722 AC TOTAL AREA 9.70 AC
0.50 AC ~ F~.R.
5.01 AC k~tlUW BUID~ AREX 5.20 AC
1.80 AC ~I~U~ OPEN SP~
s~ ~ pzopo~m
USE: RES~3ENI1AL MULll-F~LY
g 8 UmTS/ACRE
17,10 AC TOTAc ,~ = 14.50 AC
0,5~ AC W/~IJUi/F&R. = 050 AC
B.55 AC I/~U~ OUILDINB
~ ~0 P~POSB
USE.' = PROFESSIONAL OFHOE
O~ AC )&~JO)/~l~ FAR. = 0.50 AC
1,lB AC MR~WUW OPEN SPACE 1.06 AC
S~ )~7 PROPOSE~
'~OIX?~r~E D(IEN
t72 AC TOTAL AREA t70 AC
1.12 AC PAVED AREA 1.10 AC
2.00 AC OPEN N~EA = 2,~ AC
BOSTINO
N/A - NO EXBT.
D(ISIlNG
N/A No EX]ST.
FLBaqO ~
THROUGHFARE EXIEN
3.70 AC
1.10 AC
* FAR,~
A STRUO1URES CROSS
UM~ ~ 1HE TOTAL;
DEV~L~
Devllol:
PdoItc
wetland areas on the project site. The earthwork, clearing and grading, as well
as m~ster wet detention (lakes) stormwater management system has been
to accommodate the environmental/stormwater requirements of the
enl 8.t-acra project at build-out. All disturbed areas were grassed and
stabi d, a.nd the system is presently operating as permitted.
)PMENT SCHEDULE
ment began in the late 1980's, and over 20 acres has been developed.
ed that the remaining 38 acres will be developed by 2009.
NMENTAL IMPACT/DRAINAGE PLAN
development, there were not any environmentally sensitive areas or
Appr
mar
will
thirty-three percent (33%) of the gross site is to be used as
areas for runoff. As the remaining sites are developed, best
aractices including grass overflow areas, erosion control measures
fences, hay bales, seed/mulch) will continue to be implemented, and
a beneficial impact on the water resources in the area~ including the
f for recharge.
main
buffers have been established to provide both noise and sight
of earth with tree and shrub plantings are also utilized. The
vegetation along the east, west and south property lines has been
as much as practicable. Whenever possible, existing trees within the
~re maintained.
The ~le.~
twen~-f
thus prc
to reCha
for n~r
The,pr
resic{el
Ioadiln,(
Ioadi~{
any I r'l(
PUB _lC
A
ign of the stormwater management System is such that the runoff from a
ve (25) year storm is retained on-site with provisions for an overflow,
riding a detention time that will allow the collected stormwater to be used
'ge the surficial aquifer and to make provisions for use of the stormwater
~otable irrigation water, if desired.
)osed modification to the plan, changing 14.5 acres of industrial use to
al use will decrease expected run-off discharge rates and pollutant
as significantly less impervious area is anticipated, as large parking,
and truck access areas will not be needed. Also, there is less chance for
~strial wastes/accidents to occur.
FACILITY IMPACT STATEMENT
Wastewater
The project wastewater collection system infrastructure has been
installed, and is tied into the Indian River County utility system, and
pumped to the "I.P,.C. Central Wastewater Treatment Plant". The site
is estimated to generate a maximum of 101,126 gpd at build-out.
4
It is
The Indian River County "Central VVVVTP" has a 2.0 MGD capacity,
and is currently operating at 1.5 MGD+. Additional capacity is provided
by the "North WWTP" at 0.85 MGD~ This ptant is currently not in
operation, but could be brought on-line when needed.
The project water dis{ribution system has been constructed, and is tied
into the Indian River County water distribution system, which is served
by both the "North and the South R.O. Water Trea~-nent Plants". The
size is estimated to demand a maximum of 101,126 gpd at build-out.
The "I.R.C. North/South R.O.W.T.P" permitted capacity is 12.1 MGD,
and is currently operating at 6.5 MGD+.
5
Estimated;
Site1
Site 2
Site 3
Sita4
Site 5
Site 6
Sewa,qe Generation/Water
l Pump
Use
Co ce
;tor~
P, estaurant.1
Elk; Lo(
Demand
Retail~
Offise'2
Retail.3
Industda1.3
MultFFamily.4
or, ce~
Rate Total
Unit Quantity ~ ~qpd.
Bathrooms 2 250 500
Seats 50 20 1,000
sf 10,000 0.15 1,500
Patron 200 25 5,000
sf 48,560 0.1 4,856
sf 5000 0.15 750
sf 78,135sf 0.1 7,814
sf 78,135sf 0.15 11~720
sf 78,408 10 7,841
sf 78,408 0.15 11,761
sf 56,628 1 5,663
unit 116 250 29,000
sf 91,476 0.15 13,721
Total 101,126 gpd
Flow rotes am t on published data in ~4E-6 F.A.C.
'1
*2
*3
r proposed uses am only an estimate using womt case (most demanding uses) assuming allowable
F.A.R.'s ara not typically achieved.
restaurant is assumed. A fast food restaurant had considered developing'next to lhe convenience store.
0.25 acres of undeveloped area. Assuming 1/2 is ratail and 1/2 is office, and a 0.35 F.A.R.
.7 _+ acras of undeveloped area. Assumptions made are:
Retail: 3.6 acres
Office: 3.6 acres
Industrial: 2.6 acres
F.A.R. = 0.50
ly = 14.5 acras x 8 units/acra = 110 unite
.20 acres _+ of undeveloped property. It is assumed to be developed at 100% office, with a F.A.R. of 0.50.
Recreation Facilities
The Green areas around the professional office area adjacent to the
lakes will be equipped with facilities such as benches and tables for the
employees of these buildings.
It is anticipated that recreation facilities will be provided within the
newly designated residential area. This will be a site specific design
consideration that will be addressed upon submittal of a formal site
plan for the residential area.
Estimated Number of School Age Children
Assuming 1 child/household, it is estimated that 116 school age
children may be "generated" by the development of the 14.5-acre
residential area. At present time, I.R.C/City of Sebastian does not
require funding of the school board ("impact fees"). At this time, the
I.R.C. School Board has indicated they have sufficient capacity.
Traffic information
DUring the development of the preliminary plan, a detailed traffic study
was performed. This was required as a part of the development
order/approval (resolution no. R~90-46) for the preliminary
development plan for the "Commercial Planned Unit Development". As
a result, the developer was required to construct certain traffic/roadway
improvements as outlined in the traffic study, including a traffic light,
right turn lane and left turn lane at the intersection of Fleming Street
and CR 512. These improvements have been constructed. The
development has progressed in accordance with its original intent,
without significant deviations. The proposed modification, changing
14.5 acres from light industrial to residential multi-family is expected to
decrease traffic impacts:
Industrial: 14.5 acm x 43,560 x 0.50 F.A.R. x 7.0 ADT/1,000 = 2,211 ADT
Assuming a F.A.R. of 0.50.
Using a more realistic F.A.R. of 0.20, the trips generated are:
14.5 x 43,560 x 0.20 F,A.R. x 7.0 ADT/1,000 = 885 ADT
· Residential: 14.5 acm x 8 units/Acm x 60.1 ADT/unit = 707.6 ADT
The residential use change generates less traffic then any anticipated
industrial uses. Aisc of importance is that the number of heavy vehicle
traffic trips (trucks, deliveries, etc.) will be reduced dramatically.
7
Because the actual impact has been reduced, additional study is
unwarranted.
SUMMARY
The Chessar's Gap commercial P.U.D. has been an asset to the
community, providing centralized commercial and retail opportunities
for city residents. The project has developed in accordance with its
original intent, and proposed changes outlined herein have been
shown to have acceptable or lower impacts to public facilities, and is
consistent with and in consideration of developments outside of this
project but within the city.
8
PLANNING AND ZONING COMMISSION
MINUTES OF REGULAR MEETING OF MARCH 4, 2004
"1 make a motion we renew the model home on 1290 Barber Street for one more year."
ROLL CALL:
Mr, Faille yes Mr. AIIocco yes
Chmn Smith yes Mr. Mahoney yes
Mr. Seeley yes Mr. Keough (a) yes
The vote was 6-0. Motion carried.
As the representative for Mr. and Mrs. Welsh had not arrived this item was moved down
on the agenda.
.~'"B. - RECOMMENDATION TO CITY COUNCIL -
PUBLIC
HEARING
REVISION TO CONCEPTUAL DEVELOPMENT PLAN PUD (C) -
CHESSAR'S GAP - SEBASTIAN GENERAL PARTNERSHIP -
FLEMING ST& CR 512
Chmn Smith opened the public hearing at 7:04 p.m. Mr. Joseph Schulke, Schulke, Bittle
and Stoddard, 1140 7th Court, Vero Beach, Florida presented the application. He gave a
brief history of the property and the original PUD approval. The proposal is to change
approximately 14.5 acres on the east boundary from light industrial use to residential use
up to eight units per acre. Mr. Hass added that this would be a better transition from the
existing residential to the commercial/industrial on CR 512. This is not a zoning change
and does not involve an actual density establishment at this time but by designating this
section of the property for residential the applicant will have the ability to request up to
eight units per acre when they design a plan.
Mr. Mahoney asked direction from Mr. Stringer on where the commission's questions
can go regarding this project. Mr. Stringer responded that the question before the
commission is should the site be a residential use or industrial use. The "how much"
residential comes in later at a future hearing. Mr. AIIocco asked staff if this could be
reversed back to industrial if changed to residential now and Mr. Hass said the applicant
would have the ability to file for any other request.
The following people spoke:
Jeanne Jessup, 115 Harbor Point Drive expressed confusion as she thought this
meeting would be the one to determine the zone change and density issue. She asked
for a clar'rfication from Mr. Stringer. He responded that it specifically provides in the
PUD-C the use of eight units per acre is not a matter of right but will be determined
during the preliminary development plan approval, which is the second step in the PUD
process.
Richard Gwinn, 102 Barbara Court, expressed concerns about growth and believed that
multi-family use was not appropriate.
Ray Grimaldi, 114 Harbor Point Drive, stated his displeasure with 16-year-old data used
with this application. Mr. Stringer explained that the data used was the original data
when this property was developed into the PUD.
2
PLANNING AND ZONING COMMISSION
MINUTES OF REGULAR MEETING OF MARCH 4, 2004
Maureen A. Mathewson, 108 Harbor Point Drive, said she loves Sebastian and is
concerned about the density that could go on the 14 acres.
Bruce Lee, 103 Harbor Point Drive, asked about the 100-foot easement on the east side
and what will happen to it when this property is developed. Mr. Hass responded that the
100-foot buffer is for adjacent industrial or commercial uses. If adjacent residential there
is not a requirement for the 100 foot buffer on structures. He added that the storm-water
tract Mr. Lee is referring to is part of Harbor Point and is off this property.
Kathy Madsen, 115 Harbor Point Drive, said she received different information from the
office staff than what is being presented here.
Mr. Schulke offered a rebuttal. The 1987 approved plan shows a lO0-foot buffer around
the perimeter and that is not changing. The storm-water pond is part of the master
storm-water system for the entire PUD. Mr. Hass clarified the permitted light industrial
uses in the PUD-C and explained how much more intrusive they would be than multi-
family housing. Mr. Schulke continued by apologizing if he offended anyone and
explained why he and his client felt a residential use was more appropriate for this
property.
Ms. Jessup said that it was not the residential use that she was opposed to but the
density of multi-family housing.
Mr. Gwinn asked if there are preliminary plans for development in the works right now
and Mr. Schulke .said he had not been retained to do anything along those lines.
Sharon Norris, 106 Harbor Point Drive, felt that 116 units is high density.
Mr. AIIocco felt adjacent properties should be looked at when approving commercial
PUD's. Mr. Hass said the properties adjacent to this PUD are RS-10 Zone. Chmn Smith
expressed his concerns about having light industry on this property and offered his
apology to Mr. Schulke who has always been professional when addressing this
commission. Commissioners Mahoney, Seeley and Keough all agreed that a residential
use would be more appropriate than a light industrial use.
Chmn. Smith closed the public hearing at 7:56 p.m.
MOTION by Keough/Seeley
"1 make a motion to recommend [to city council] the revision to conceptual development
plan PUD-C Chessar's Gap."
ROLL CALL:
Mr. Seeley yes Mr. Mahoney yes
Mr. Faille yes Mr. Keough (a) yes
Chmn Smith yes Mr. AIIocco yes
The vote was 6-0. Motion carried.
Permit Application No.
City of Sebastian
Development Order Application
Applicant (if not owner, written authorization (notarized) from owner is required)
Name:
Address:
Phone Number: ('-l'77..) ~SGq - 55%7 FAX Number: ( )
E-Mail:
Owner (If different from applicant)
Name:
Address:
Phone Number: ( ) FAX Number: ( )
E-Maih
Title of permit or action requested:
PLEASE COMPLETE ONlY THOSE SECTIONS WHICH ARE NECESSARY FOR THE PERMIT OR ACTION THAT YOU ARE REQUESTING,
COPIES OF ALL MAPS, SURVEYS, DRAWINGS, ETC. SHALL BE A'Fi'ACHED AND 8-1/2" BY 11 ~ COPIES OF ANY ATTACHMENTS
SHALL BE INCLUDED. ATTACH THE APPROPRIATE SUPPLEMETAL INFORMATION FORM.
A. Project Name (if applicable):
B. Site information
Address:
Lot: Block: Unit: Subdivision:
Indian River County Parcel ~:
Zoning Classification: Future Land Use:
Existing Use: Proposed Use:
o.o~.~m~:¢.c./~l~, p,~,t2, ~-~,4~4~.~.¢_~.~c. ~,w,~
C. Detailed description of proposed activity and purpose of the requested permit or action (attach
extra sheets if necessary):
DATE RECEIVED:.) /l~/DV FEE PAID:
Permit Application No,
D. Project Personnel:
Agent:
Name:
Address
Phone Number: ( FAX Number: ( )
E~Maih
Attorney:
Name:
Address
Phone Number: ( FAX Number: ( )
E-Mail:
Engineer:
Phone Number: (TTZ_)'7'7¢ -
E-Mail:
Surveyor:
Address ....
Phone Number: ("Y?~.)~,~¢~ . ~¢¢~_~ FAX Number:
E~Mail:
1, ~.~¢'~'~'~ ~'~. ~k~,]L.~.~" ,BEING FIRST DULY SWORN, DEPOSE AND SAY ~AT: I ~THEOWNER
AM THE LEGAL REPRESENTATI~ OF ~E OWNER OF THE PROPER~ DESCRIBED WHICH IS THE SUBJECT MA~ER OF THIS
APPLICATION, AND THAT ~L THE INFOR~TION, ~PS, DATA AND/OR SKETCHES PROVIDE¢' IN THIS APPLICATION ARE
ACCU~TE UE T KN~EDGE AND BELIEF,
PR NTED NAME OF NOTARY - J . ¢
COMMISSION No./ExPIaTION '*~'~""'~ ~ ~'~}~
Permit Application No.
The following is required for all comprehensive plan amendments, zoning amendments
(including rezoning), site plans, conditional use permits, special use permits, variances,
exceptions, and ,appeals,
t~E, __ THE OWNER(S) / LEGAL REPRESENTATIVE OF THE OWNER(E) OF THE PROPERTY DESCF~ BED WH CH iS
/'THE
THE SUBJECT OF THIS APPLICATION, H.REBY AUTHORIZE EACH AND EVERY MEMBER OF THE ~-t'~}~----/~ [~'~ ~. · ~c~,) /
BOARD/COMMISSiON OF THE CITY OF SEBASTIAN TO PHYSICALLY ENTER UPON THE PROPERTY AND VlE~ THE PF~OPERTY IN
CONNECTION WITH MY/OUR PENDING APPLICATION,
I/WE HEREBY WAIVE ANY OBJECTION OR DEFENSE I/WE MAY HAVE, DUE TO THE QUASI-JUDICIAL NATURE OF THE
PROCEEDINGS, RESULTING PROM ANY E~OARD/COMMISSION MEMBER ENTERING OR VIEWING THE PROPERTY, INCLUDING ANY
CLAIM OR ASSERTION THAT MY/OUR PROCEDURAL OR SUBSTANTIVE DUE PROCESS RIGHTS UNDER THE FLORIDA
CONSTITUTION OR THE UNITED STATES CONSTITUTION WERE VIOLATED BY SUCH ENTERING OR VIEWING.
THIS WA_I_V~ AND~ING SI~..~D BY ME/US VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPLIED, OR
~ and subscribed before me by -I ~6 ~4 ~2 u~ who is personally known to me or produced ~//~
as identi~ day of %A A/~ ,20~.
Printed Name of Notary ' ~/ ..... ~ ~r, ~,~ =.' ~-~NoB~ Public - S~te ¢ ~ofida
Seal: ~ ~7~misslon ¢ D~17573 ~
Permit Application No.
HOME OF PELICAN ISbkND
Supplemental Information
Planned Unit Development,
Conceptual Development Plan
(AFl'ACH ADDITIONAL PAGES IF NECESSARY.)
,/ 1. Describe how the proposed conceptual development plan is consistent with the
elements of the Comprehensive Plan.
rn ~,O,c--'rt
,/2. Describe how the proposed conceptual development plan will be in conformance
with applicable requirements of the City of Sebastian Land Development Code.
x/ 3. Would the conceptual development plan result in any incompatible land uses,
considering the type and location of the uses involved?
~ 4. Describe how the proposed public facilities are adequate to se~e the proposed
conceptual development plan.
Permit Application No,
,/5. Describe how the proposed conceptual development plan would not result in a
significant adverse impact on the natural environment.
,~ 6, Describe how the proposed conceptual development plan would not adversely
affect the property values of the area, the general health, safety and welfare of
the surrounding public, and not negatively impact the financial resources of the
city. ¢,I~/~/U~' OF ~/~' '"'f'O ~VL~',-~I~ I~ ~1~ ~
~/. 7, Does the proposed conceptual development plan result
development pattern?
in an orderly
8. Explain how the proposed conceptual development plan is not in conflict with the
public interest.
Permit Application No.
9. Attach the following:
~ a. A list of the names and addresses of all owners of parcels of real property
within three hundred (300) feet of the parcel to be considered.
.J// b. A vicinity map. ~. ~.~ ~t.,"4~'~)
,/ c. A map(s) of existing conditions including existing easements, streets,
buildings, land uses, historical sites, tree groupings, wetlands, water
;'~., 1~[41~ "~ courses, contours, the names of the property owners and existing land
¢¢~ ~1"/¢'~uses and zoning for all contiguous property, and the location and width of
i/.~1,/I1~ ( all existing or platted streets, easements, drainage ways and utilities
~b ['5 ,/) contiguous to the property.
,/ d. A development plan including land use, circulation, conceptual drainage
plan, densities, and non-residential square footage.
,/ e. A statement of planning objectives. "-
~//f. A proposed development schedule.
~ g. An environmental impact statement
y/ h. A public facility impact statement.
~/ i. A traffic impact statement and/or study.
)
CiTY OF SEBASTIAN
PLANNING AND ZONING COMMISSION
MINUTES OF REGULAR MEETING
MARCH 4, 2004
Chairman Smith called the meeting to order at 7:00 P.M.
The Pledge of Allegiance was said.
CHAIRMAN
(BOARD) ~ J o, ,r,. r~ ~.~,
APPROVED ~ - O D~TE
APPROVED SUBJECT TO~
ROLL CALL: PRESENT:
Mr. Faille
Mr. Mahoney
Mr. Seeley
Chmn. Smith
Mr. Keough (a)
Mr. AIIocco'
EXCUSED:
Mr. Blessing
Mr. Simmons (a)
ALSO PRESENT:
Tracy Hass, Growth Management Director
Jan King, Growth Management Manager
Rich Stringer, City Attorney
Susan Lorusso, Secretary
ANNOUNCEMENTS:
Mr. Svatik has submitted his letter of resignation from the commission. Mr. Simmons
and Mr. Blessing are excused. Mr. Keough will be seated and voting.
APPROVAL OF MINUTES: 2/12/04
MOTION by Faille/Keough
"1 make a motion we approve the minutes of 2/12/04."
A voice vote was taken. Motion carried.
OLD BUSINESS: NONE
NEW BUSINESS:
QUASI-JUDICIAL PUBLIC HEARING - CONDITIONAL USE PERMIT
- MODEL HOME RENEWAL - GRB CONSTRUCTION - 1290
BARBER STREET
Chmn. Smith opened the public hearing at 7:02 p.m. Ms. King reported that there are no
changes or violations. Staff recommends approval of this renewal. Chron. Smith closed
the hearing at 7:03 p.m.
MOTION by Seeley/AIIocco
PLANNING AND ZONING COMMISSION
MINUTES OF REGULAR MEETING OF MARCH 4, 2004
"1 make a motion we renew the model home on 1290 Barber Street for one more year."
ROLL CALL:
Mr. Faille yes Mr. Allocco yes
Chmn Smith yes Mr. Mahoney yes
Mr. Seeley yes Mr. Keough (a) yes
The vote was 6-0. Motion carried.
As the representative for Mr. and Mrs. Welsh had not arrived this item was moved down
on the agenda.
PUBLIC HEARING - RECOMMENDATION TO CITY COUNCIL -
REVISION TO CONCEPTUAL DEVELOPMENT PLAN PUD (C) -
CHESSAR'S GAP - SEBASTIAN GENERAL PARTNERSHIP -
FLEMING ST & CR 512
Chmn Smith opened the public hearing at 7:04 p.m. Mr. Joseph Schulke, Schulke, Bittle
and Stoddard, 1140 7~h Court, Vero Beach, Florida presented the application. He gave a
brief history of the property and the original PUD approval. The proposat is to change
approximately 14.5 acres on the east boundary from light industrial use to residential use
up to eight units per acre. Mr. Hass added that this would be a better transition from the
existing residential to the commercial/industrial on CR 512. This is not a zoning change
and does not involve an actual density establishment at this time but by designating this
section of the property for residential the applicant will have the ability to req?est up to
eight units per acre when they design a plan.
Mr. Mahoney asked direction from Mr. Stringer on where the commission's questions
can go regarding this project. Mr. Stringer responded that the question before the
commission is should tJ3e site be a residential use or industrial use. The "how much"
residential comes in later at a future hearing. Mr. AIIocco asked staff if this could be
reversed back to industrial if changed to residential now and Mr. Hass said the applicant
would have the ability to file for any other request.
The following people spoke:
Jeanne Jessup, 115 Harbor Point Drige expressed confusion as she thought this
meeting would be the one to determine the zone change and density issue. She asked
for a clarification from Mr. Stringer. He responded that it specifically provides in the
PUD-C the use of eight units per acre is not a matter of right but will be determined
during the preliminary development plan approval, which is the second step in the PUD
process.
Richard Gwinn, 102 Barbara Court, expressed concerns about growth and believed that
multi-famiLy use was not appropriate.
Ray Grimaldi, 114 Harbor Point Drive, stated his displeasure with 16-year-cid data used
with this application. Mr. Stdnger explained that the data used was the original data
when this property was developed into the PUD. ~
2
PLANNING AND ZONING COMMISSION
MINUTES OF REGULAR MEETING OF MARCH 4, 2004
Maureen A. Mathewson, 108 Harbor Point Drive, said she loves Sebastian and is
concerned about the density that could go on the 14 acres.
Bruce Lee, 103 Harbor Point Drive, asked about the 100-foot easement on the east side
and what will happen to it when this property is developed. Mr. Hass responded that the
100-foot buffer is for adjacent industrial or commercial uses. If adjacent residential there
is not a requirement for the 100 foot buffer on structures. He added that the storm-water
tract Mr. Lee is referring to is part of Harbor Point and is off this property.
Kathy Madsen, 115 Harbor Point Drive, said she received different information from the
office staff than what is being presented here.
Mr. Schulke offered a rebuttal. The 1987 approved plan shows a 100-foot buffer around
the perimeter and that is not changing. The storm-water pond is part of the master
· storm-water system for the entire PUD. Mr. Hass clarified the permitted light industrial
uses in the PUD-C and explained how much more intrusive they would be than multi-
family housing. Mr. Schulke continued by apologizing if he offended anyone and
explained why he and his client felt a residential use was more appropriate for this
property.
Ms. Jessup said that it was not the residential use that she was opposed to but the
density of multi-family housing.
Mr. Gwinn asked if there are preliminary plans for development in the works right now
and Mr. Schulke said he had not been retained to do anything along those lines.
Sharon Norris, 106 Harbor Point Drive, felt that 116 units is high density.
Mr. Allocco felt adjacent properties should be looked at when approving commercial
RUD's. Mr. Hass said the properties adjacent to this PUD are RS-10 Zone. Chmn Smith
expressed his concerns about having light industry on this property and offered his
apology to Mr. Schulke who has always been professional when addressing this
commission. Commissioners Mahoney, Seeley and Keough all agreed that a residential
use would be more appropriate than a light industrial use.
Chmn. Smith closed the public headng at 7:56 p.m.
MOTION by Keough/Seeley
"l make a motion to recommend [to city council] the revision to conceptual development
plan PUD-C Chessar's Gap."
ROLL CALL:
Mr. Seeley yes Mr. Mahoney yes
Mr. Faille yes Mr. Keough (a) yes
Chmn Smith yes Mr. AIIocco yes
The vote was 6-0. Motion carried,
3
PLANNING AND ZONING COMMfSSION
MINUTES OF REGULAR MEETING OF MARCH 4, 2004
PUBLIC HEARING - RECOMMENDATION TO CITY COUNCIL -
SPECIAL EXCEPTION - SECTION 54-2-3.1 - RESIDENTIAL USE IN
INDUSTRIAL DISTRICT - BILL AND JUANITA WELSH - 730 HIGH ST
Chmn Smith opened the pdUlic hearing at 8:00 p.m. Mr. Joe Graham, 805 Indian River
Drive, Sebastian, Florida presented.th,e, application. The property is located in an
industrial Zone. located between the'~'r~'pairs .of 512 on High Street west of the tracks
and next to Sebastian Rent All. The owners would like to construct a residential home.
Mr. Hass said staff is in support of this application. The intention is to have an overlay in
this area that will be consistent with the CRA-district and promote redevelopment in a
multi-level zoning atmosphere.
Mr. Faille asked about the height of 38 feet and Mr. Hass said that was going to be
worked on as part of the building permit. The only thing before the commission is the
use. Chmn Smith closed the hearing at 8:11 p.m.
MOTION by Faille/Smith
"1 make a motion to recommend to city council approval of the special exception for Bill
and Juanita Welsh for a residential use in the industrial district at 730 High Street."
ROLL CALL:
Mr. Faille yes Chmn Smith yes
Mr. Mahoney yes Mr. Seeley yes
Mr. AIIocce yes Mr. Keough (a) yes
The vote Was 6-0. Motion passed,
CHAIRMAN MATTERS:
Chmn Smi[~ asked Mr. Hess why does Mr. Hughes of the school district use two pupils
per house as a criteria and Mr, Schutke used one. Mr. Hess said that the school board's
figures are usually higher and we traditionally use population statistics when calculating
those figures.
MEMBER MATTERS:
Mr. Faille asked why the site on High Street has been cleared already and Mr. Hess said
that was another site not the one before the commission. Mr. Mahoney asked about the
dumpster at Butcher's marina that has been there six or seven months. Mr. Stringer said
it is the construction dumpster for the expansion of the restaurant.
DIRECTOR MATTERS: NONE
ATTORNEY MATTERS: NONE
Chmn Smith adjourned the meeting at 8:18 p.m.
(3/10/04 SBL)
4
CITY OF SEBASTIAN
AGENDA TRANSMITTAL
Subject: ·
App~ved for~ Subr0itmlJ~: City Manager
TeXlw-en~ce ~1~o o r e
Agenda No. (~. I I,~
Department Origin: City Manag~E~-' ~
Purchasing/Contracting:
Finance Director:
City Clerk:
Date Submitted: July 20, 2004
For Agenda of: July 28, 2004
Exhibits: Letter from Keep Indian River Beautiful - Request for Space.
EXPENDITURE REQUIRED:
N/A
AMOUNT BUDGETED:
N/A
APPROPRIATION
REQUIRED:
N/A
SUMMARY
Keep Indian River Beautiful (IGRB) recently offered a presentation to City Council
regarding the possibility of the City of Sebastian providing space for operations - m the
modular facility that currently houses both the Building Department and the Department
of Growth Management. City Council therefore directed staffto proceed with a draft
agreement for review and consideration accordingly, as an opportunity for direction
regarding KIRB's request may be substantively offered. City Attorney R/ch Stringer
will therefore discuss with you various options and conditions for lease agreement
consideration during the meeting.
RECOMMENDED ACTION
Offer direction regarding KIRB's request for space, as well as for provisions and/or
other conditions governing a respective lease agreement should City Council become
interested m offering such assistance.
Keep Indian River Beaut £ul In¢:4 ' :'::.
Reusable Resource ~c~ver,/Center
March 12, 2004
President
Debbie perez
Tzddy Floyd
Gaorge Gatetko
Sara Hayes
Sarah Nichols
City
Former Mayor Joel Tyson
Mayor t~alter Barnez
Indian River
T~.r, ace Moore
City Of Sebastian
1225 Main Street
Sebastian, FL 32958
Dear Mr. Moore:
Thnnk you for,meeting ~ me and Carolyn Corem regarding Keep Indian River Beamdfui's
need for new office space. As we discussed, K~p Indian River Beautiful currently occupies
3,000 square feet o£space whinh the City of Veto Beach hn~ generously let us use for over five
years. Unfortunately, this land will be the site for the County's nero offices in the near future.
Therefore, Keep Indian River Beautiful would like to make a presentation to Sebastian's City
Council in April to ask that our o~fion be considered as a now tenar~ for cae of the
annexes wInch will bo vaca~d when Sebastian's new City Hall is completed later this year.
Keep Indian River Beautiful is an important asset to cur coumy. Some of our sternest
accomplishments this past year ~ of course, the help of 6,185 votumeer hours, included:
The removal of 44,375 pounds (more than 22 tons) oftrash
Presenmtious/exhibits at 76 schools, festivals, meotin~, special events, and Dodger
games to ~read the word about recycling and litter proventiou to 36,569 people of all
TI~ recycfing of 3,150 plastic bottles and 2,200 aluminum cans and proper disposal of
3.5 tons oftresh at th~ Pelican I~land Wi]dli& Ccatmmial Celebmilon
The disbursomant of reusable materials fxom the 3Rs Canter to 752 ~ehers to benefit
37,271 students
Tho collaction and distribution of 770 pounds of clothing to ne~.dy pexnple (Samaritan
Center, Dasie Hope Ccut~r, Carelqet and ESOL students).
Our lime is very limited at our ctuxeast location so securing new space as soou as possl~ole is
extremely impormm, We would g~a~tly appreciate thc opportunity to make a prescumfion to
the City Council in April. Since our orgnni.atlon started in Sebastian. it would be like comang
home to relocate there. We look forward to hear from you m the near future.
Sincerely,
Program Coordinator
Kttp Imlhm .Ri~e,- Ba~a, if~ ln~ is a $01 (e)$ nontn'of# t~ani~rien and tm ~ftlh~e of Ke~p Florida Bo,,,,,~rul a~d lGng~ Ameffea fl~autij~L
We. are regist~ed with the ~ of Florida D~t~ of ASHr~':~'-~& Consumer Setn,~s (Clt-12 ~n~7) m~d 200% of yowr ~ ~ benefit our progn~s.
Founding Sponsors: Burger Kings of lh~ Tr~a~re Coast City of V~ro Beac~ Dime),'s Vero Be,~h Resort, Florida Depatlmenl of Envlronm~tal Proloctic~,
Florida Inla. 8 Navigation Dim-ici. Waste Mamagemm.t Indian River Coumy Solid Wast= Disposal Dittai~t and Treazure Co~s~ Refuse Corp.
P.O. Box 973. Veto Beach FL 32961 PHONE: (772) 978-0722 FAX: (772) 978-0432 EMAIL: KeeoIRBeantiful~aol.com
City of Sebastian, Florida
OFFICE OF THt[ crrY' i TTOt Y'
AGENDA TRANSMITTAL
Subject: Historic preservation;
Next step
Agenda No. O~. Oct.-q;
Date Submitted: 7~22/04
For Agenda off 7/28/04
SUMMARY:
Before the workshop on historic preservation was rescheduled due to annexation heatings,
I sent the attached memorandum by e-mail with my thoughts on the development of a historic
preservation regulatory scheme. A good set of regulations cannot be achieved through a simplistic
approach.
In a nutshell, my recommended plan of action would be as follows:
1. Authorize me to hire a consultant for development of the appearance
standards. My first choice would be to meet with the Regional Planning
Council staffand gauge whether they can offer the assistance I need. If so, I
would bring back a contract for their services.
2. I will initiate internal discussions with the City Manager and staff, and meet
with the County Attorney and other relevant figures as needed, to develop
an incentive program for historic preservation.
3. Schedule an initial City Council workshop after the budget cycle is complete to
review the issues related to landmark protection, with an eye towards subsequent
public hearings on the matter.
RECOMMENDED ACTION:
Authorize City Attorney to pursue recommended course of action in developing
historic preservation regulations, including negotiation for consultant services.
Rich Stringer
From: Rich Stringer
Sent: Tuesday, April 13, 2004 3:37 PM
To: 'nathanmccollum@bellsouth.net'; 'JoeBar4U@aol.com'; 'racy44@juno.com';
'lisannemonier@yahoo.com'; 'mlhe ptJnstall~aol:co m'
Cc: Sally Male; Terrence Moore
Subject: historic preservation workshop
I have been preparing an agenda and materials for the historic preservation regulations workshop. Since this
involves creation of a' regulatory scheme and drafting ordinances, it seems I would have responsibility over taking'
the lead in this. ·
As I discussed before, there are really three areas of preservation legislation that we can look at: 1. Appearance and architectural standards and review process within the Districts;
2. Preservation and restoration incentive program; and
3. Landmarked building protections, including demolition permit review.
The decision to enact the flint of these is not typicali~ controversial, but the actual standards adopted and the
exact process for review can be subject to intensive discussion. Usually, the governing body determines the key
period(s) of development in the district's development (for instance, did Sebastian have an initial phase of building
around the turn of the century, and then another during the 20's land boom?), and then requires that renovations
or new development within the district conform to the architectural features and structural styles common to the
selected time periods. Perhaps the Regional Planning Council could assist us in developing a guidebook to the
architectural features of the historic pedods the City finds pertinent to our districts.
A proposed development (whether renovation or new construction)would be required to undm:go review by a city
board to determine compliance with the guidelines. There are state and federal preservation p~ograms that
establish standards for the make-up of these board.
The second level of a preservation framework involves development of various incentives for preservation and
restoration of histodc structures. Some of the more enticing incentives, such as impact fee credits, may require
coordinated efforts with the County. Other possibilities include a Iow-interest loan pool for restorations, additional
density credits for preservation, parking requirement reductions, phased-in tax credit incentives, etc.
The third level of preservation, protection of landmarks, is by far the most controversial and most likely to be
challenged. Many preservation regulations prohibit the demolition of histodc structures, with exceptions for
structurally unsound buildings. The fight is always over whether renovation of the building is structurally feasible.
In court, it is very difficult to keep judges from analyzing whether the renovation is FINANCIALLY feasible, or in
other words, whether it just costs too much to save the structure. If this is the direction the City Council wants to
go, we will carefully draft the regulations to give us the best chance of withstanding challenge...but a very strong
incentive program may be the best defense.
I would propose that for a tiret workshop, I give an overview of each of these options publically, and if the Council
has an interest in the first two elements of the preservation framework, we can come back witt~ technical
information and recommendations at a subsequent workshop. The primary policy discussions will involve whether
the City wants to put in landmark protections. Expect a lot of public input on this issue. Generally, you hear from
all those that favor it the first go-around, and then the people that take a more "property-rights" stance show up at
subsequent hearings/workshops after they hear that restdctiqns ate uhder consideration.
If there are any other specific issues/topics you would like addressed?.t th ~ first w0rshop, hlease let me know.
historic preservation workshop
Rich
HOME OF PELICAN ISLAND
June 30, 2003
City of Sebastian
Grov~ Management Department
Mr. Tracy Hass, Director
City Hall
Sebastian, FL 32958
On July 17, 2002, City Council, Tree & Landscape Advisory Board members and City stafftook part in a workshop to
discuss recommended changes to the LDC, Article XIV, Tree Protection and Landscaping. You have no doubt, received a
copy of the minutes and the edited (ameruted) copy of the LDC incorporating the discussion at that meeting.
At our last meeting held on June 2aa, 2003, the Tree and Landscape Advisory Board tmanimously voted to forward the
amended LDC to the Plam~ing & Zoning Commission for their cousidemtinn. We also ask that you forward for their
cousideratioa, the attached summary t~ee list and introduction letter to be included in the Homeowners Packet your office
distributes when new buildiug perrmts are applied for (we received Mr. Moore's approval for this).
After the motion, there was discussion about changing the wording of DBH (wherever listed in the LDC) to 18 inches above
ground level, and to increase the height of citrus trees fxom 4 feet to 6 feet (to give them a better head start in the growth
department) in the LDC. It is the intention of the Board to suggest that the LDC.become more consistent in the Tree and
Landscaping code with both the residential and commercial landscaping.
The Advisory Board has spent many of our volunteer hours trying to make sense and sensibility out of the LDC (Tree &
Landscaping) in an effort to make the new home or building owner more aware of the important role of placing the right tree
and scrub in the right place. To be able to get the best possible canopy, shade and enjoyment out of thehr new landscaping
while promoting a City wide abundance of trees to last a lifetime.
We look forward to hearing from you soon.
Sincerely,
Cathy L. Fulton
Chairman, Tree & Landscape Advisory Board
SEBASTIAH
HOME OF PELICAJfl ISLAND
TREE AND LANDSCAPE ADVISORY BOARD
"To Preserve, Protect, Promote and Increase
the Natural Canopy Indigenous to the City of Sebastian"
Dear Landowner,
The Tree and Landscape Advisory board members would like to take this
opportunity to welcome you to Sebastian. You have chosen a city that is truly a
paradise with all of its "Old Florida Charm."
The city's close proximity to the Indian River Lagoon, St. Sebastian River, parks,
and conservation lands make our area a special place to live for all residents. A symbol
of our community's interest in conservation is Pelican Island; a refuge set aside by
Theodore Roosevelt in 1903 to protect native nesting birds.
The Tree and Landscape Advisory Board was created by City Council.to promote
the natural environment of our area. For the past five years Sebastian has received
national recognition for our tree care program by being named by the National Arbor
Day Foundation as a Tree City.
Over the last few years our city has experienced a dramatic increase in growth
which resulted in the loss of much of our native tree canopy. To limit further loss of
trees we ask that you work with your home builder to insure the protection of some of
these trees when possible.
We have also prepared a list of trees and other plants that are compatible with
our climate (see attached). It includes many native plants which require less care than
exotic plants and also identifies those plants that are invasive exotics. We hope this will
help new residents plan their landscaping and that you will work with us to promote
Sebastian as a Tree City.
SUMMARY TREE LIST
Large Trees:
Live Oak
American Elm
Red Maple
Hickory- Pignut and Water
Loblolly Bay
Magnolia
Bald Cypress
Pines
Jacaranda
Large Palms:
Foxtail
Cabbage
Paurotis
Livistona
Canary Island
Sabal
Medium Trees:
Podocarpus
Drake Elm
Tabebuia
Small Palms:
Saw Palmetto
European Fan
Rhapis
Small Trees:
Holly - Daboon and Yaupon
Stoppers - Simpson, White & Spanish
Fiddlewood
Florida Privet
Red Bay
Winged Elm
Crepe Myrtle
Tibouchina
Shrubs:
Firebush
Golden Dewdrop
Wild Coffee
Walter Viburnum
Beauty Berry
Coonfie
Necklace Pod
Plumbago
Hibiscus
Nuisance and Problem Trees:
Earleaf Acacia
Australian Pine
Melaleuca
Brazilian Pepper
Woman's Tongue Tree
Norfolk Island Pine
Tree Bamboo
Bischofia
Seheffiera
Ear Tree
Eucalyptus
Non-Native Ficus
Silk Oak
Mahoe
Chinese Tallow Tree
Java Plum
Cork Tree
Carrottwood
Chinaberry
Grotmdcover and Wildflowers:
Beach Sunflower
Wild Sage
Gaillardia
Sunshine Mimosa
Canna
Tree and Landscape Advisory Board Recommendation for LDC Amendment
July 17, 2002 - City Council Workshop with Tree and Landscape Advisory Board to review their
recommended LDC amendments - further amendments made and City Attorney to draft language and
bring back
Auqust 51 2002 - Tree Board Meeting - Chairman Fulton thanked members for their presentation to City
Council and noted that City Attorney is working on ordinance
September 9, 2002 - Tree Board Meeting - Chairman Fulton noted there has been no movement on
ordinance and provided 7/17/02 workshop minutes for review
October 7, 2002 - Tree Board Meeting - secretary Maxwell reported that Chairman Fulton was awaiting
response from e-mail to Attorney
November 4, 2002 - Tree Board Meeting - LDC ordinance review - Vice Chair Cardinale asked for
Madsen concerns. Mr. Madsen expressed concern with size and count of each tree to be planted and
DBH - wants code and brochure to say same thing. Chair Fulton asked Madsen to highlight those areas
he would like changed and committee would review at next meeting in December
January 6, 2003 - Tree Board Meeting - Chair Fulton reported Mr. Madsen visited City Hall regarding his
recommendations for changes to LDC. Chair Fulton will take recommendations home, make changes
and mail to everyone.
May 5, 2003 - Tree Board Meeting - secretary Maxwell read from a correspondence from Chair Fulton
that per the City Attorney language directed by Council at July 17th workshop is being forwarded to P & Z
for review and hearing and if Tree Board has any further recommendations to revise language they
should state so in the form of a memo, further that each member of board should take five minutes -
make recommendations and make a motion to move them forward or place on the June agenda for a full
board to take action - motion was made that two recommendations regarding DBH and citrus trees be
put in memo form and presented to P & Z as further inclusion to LDC
June 2, 2003 - Tree Board Meeting - Chair Fulton reviewed changes made at July 2002 City Council
workshop. Madsen said there are stitl areas in code and brochure that do not match, to eliminate DBH
and replace with 18 inches above ground level, and citrus trees should be six feet tall. Board passed
changes as presented from July 2002 workshop and any further changes will be brought to P & Z in
memo form
Letter dated June 30. 2003 from Tree Advisory Board Chair Fulton to Growth Management Director Hass
adding two additional recommendations to the amendments that were provided previously based on the
July 2002 workshop
Auoust 4. 2003 - Tree Advisory Board - Chair Fulton noted she had received an article from Dorri
Bosworth that FDEP has come up with a model landscape ordinance for local governments and it covers
all aspects of landscaping. Board secretary Maxwell reported she had spoken with Dorri Bosworth
regarding LDC, who noted there are a lot of changes that are going to be made to the entire LDC and all
changes will be made at one time and then submitted to Council by the end of the year.
January 5. 2004 - Tree Advisory Board - Discussion about where was the language they had forwarded
to P & Z- secretary was asked to check it out.
February 2. 2004 - Tree Advisory Board - report under New Business that P & Z is working on
comprehensive plan first and it should be completed by end of 2004 then they will work on Tree Board
input
July 14, 2004 - City Council Meeting - Cathy Fulton described a workshop held between City Council and
the Tree Advisory Board in 2002, which resulted in recommendations for change that was forwarded to
the Growth Management Director and asked what their status is. City Manager said if it was the direction
of Council he would have the Growth Management Department initiate the changes.
RESOLUTION NO. 2004.
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, CREATING AGROWTH TASK FORCE.
WHEREAS, the recent pace and intensity of land development in
indian River County has sparked substantial .community interest and the
formation of the Riomar Neighborhood AssOciation; and
WHEREAS, 'the Board of County Commissioners received a
request from the. Pelican Island Audubon Society and the PJomar Neighborhood
Association to impose a selective moratorium on development; and
WHEREAS, the Chairman of the Board of County Commissioners
proposed certain limited intedm growth control measures; and
WHEREAS, the Board of COunty Commissioners sought
widespread community input on the proposed intedm growth control measures at
a sedes cf separate meetings/workshOps in Indian River County; and
WHEREAS, the participants were evenly divided as to the
advisability of adopting or not adopting interim growth control measures; and
WHEREAS, all factions of the public indicated a willingness to work
together to identify issues of concern related to growth and make
recommendations to the Board for 'changes with a broad base of consensus,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, .FLORIDA, that
1. ESTABLISHMENT.
The Indian River County Growth Task Force is hereby created.
~:~omo~%DOCS~ES~ow~ rusk ~oc
487
LEq-rER OF UNDERSTAND:]:N&
DRAFT
T, the undersigned commit to being present the entire time on the Saturdays the
Growth Task Force will be meeting:
*5crturday, April 24, 2004
*Saturday, May 15, 2004
"Saturday, ,Tune 5, 2004
addition, o 4th meeting tm>/be necessm'y.
also commit to the following:
-willing to accept any ~ssignment
-willing to work/research/collect data
-willing to leave emotional I:~ggage at home
Date:.
5ig~ture
P/ease Pt"iht
~4dd~"~$.'.
The Lerfe~" of L/nde~tandin~ must be ~'eceived in the office of t~e Executive Aide
the Board o£ County Commissioners, by Apt'il Z6~' ~004
INDIAN RIVER COUNTY GROWTH TASK FORCE
SATURDAY, APRIL 24, 2004
8:00 A.M.
THE ALSTON ROOM
The Conference Center at Dodgertown
3901 26th Street
Vero Beach, FL 32960
AGENDA
1. Welcome - Commission Chairman Caroline D. Ginn
Sunshine Law - County Attorney William G. Collins II
Expectations- Dr. David Sullivan, Facilitator
2. introductions
3. Identify the Issues
4. Lunch
5. Guest Speaker- Michael J. Busha, Executive Director,
Treasure Coast Regional Planning Council
6. Land Development Regulations (LDR's)
7. Data Collection Assignments
8. Strategies and Suggestions
9. Adjourn
Upcoming Meetings: May 15, 2004 - Review Findings.
June 5, 2004 - Create Recommendations
Anyone who may wish to appeal any decision which may be made at this meeting will need to
ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon
which the appeal will be based,
Anyone who needs a special accommodation for either meeting may contact The Americans with
Disabirities Act (ADA) Coordinator for the County at 567:8000 x1223.
Indian River County WebSite: http://www, ircoov.com
INDIAN RIVER COUNTY GROWTH TASK FORCF
SATURDAY, MAY 15, 2004
8:00 A.M.
THE ALSTON ROOM
The Conference Center at Dodgertown
3901 26th Street
Veto Beach, FL 32960
AGENDA
5.
6.
7.
8.
Roll Call
Welcome - Commission Chairman Caroline D. Ginn
Update on Current Projects in Progress - Bob Keating, Indian River
County Community Development Director
Small Group Meetings for Each LDR
Panel Presentations on LDRs
Lunch
Continuation of Panel Presentations on LDR's
Adjoum
Upcoming Meeting: June 5, 2004 - Create Recommendations
Anyone who may wish to appeal any decision which may be made at this meeting will need to
ensure that a verbatim record oft~e proceedings is made which includes the testimony and evidence upon
which the appeal will be based.
Anyone who needs a special accommodation for either meeting may contact The Americans with
DisaPilities Act (ADA) Coordinator for the County at 567-8000 x1223.
indian River County WebSlte: htt~://www, ircoov.com
From: David Sullivan [dsulliva(~ircc.edu]
Sent: Tuesday, May 04, 2004 2:41 PM
To: Rem Smith
Subject: Agenda for May 15 and Minutes from April 24, 2004
Thank you all again for participating in the Growth Task Force for Indian River County. I have spoken with many
of you regarding your LDR assignment and feel very confident that our efforts will be important to the future of
Indian River County.
Please see the agenda below, with explanations, for our meeting on May 15 at 8:00 am (same room). DS
_1. Welcome - Commissioner Ginn
II. Indian River County Update on Current Projects in Progress - Bob Keating
IlL Small group meetings for each LDR. In most cases more than one person is working on the same LDR. I plan
to dedicate an hour for folks to meet by LDR, and share their thoughts and findings, and coordinate the
information to be shared with the entire group when that LDR is addressed.
IV. Then each small group will become a different panel to present their findings to the entire group on their
topic/LDR (one LDR at a time). We will schedule 15 minutes for presentation and '15 minutes for questions and.
discussion for each LDR. In the presentation, include three items: 1) explanation of the LDR 2) Findings/Issues
and 3) Recommendations for the County Commissioners. Some LDRs might take tess time, some might take a
little more. But this panel coordination will take place during agenda item III above.
_V. We will break for lunch, and continue with the LDR panels throughout the rest of the day. As we discuss
recommendations, we will keep an on-going list for the final report.
For the final meeting on June 5, I expect we may need to dedicate most of the morning to completing the panel
presentations on LDRs and use the afternoon to focus on the final report of recommendations.
Keep up the good work. Dave Sullivan. (minutes attached)
file://F :~BCCkRetaklVl¥%20Committees\GROWTH%20T Aglei%20~OR CF.\A ~en~ta%2(}fnr