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Home My WebLink About08-06-20041225 Main Street [] Sebastian, Florida 32958 Telephone (772) 589-5330 [] Fax (772) 589-5570 City Council Information Letter August 6, 2004 Eligibility for Funding from Florida Department of Transportation - Sebastian Boulevard/County Road 512 Beautification Pro.qram Earlier this week, I received the attached letter from Indian River County Director of Community Development Robert "Bob" Keating relative to the status of the City of Sebastian's resubmitted grant proposal seeking Metropolitan Planning Organization (MPO) funding from the Florida Department of Transportation (FDOT) to finance beautification efforts to benefit Sebastian Boulevard/County Road 512. As referenced in the second paragraph, FDOT has (once again) determined the project to be eligible for respective funding opportunities. At this time, FDOT requires applicants to respond to various items that deem further clarification. In the case of the City of Sebastian, a written response stating that we will work with Indian River County to establish an interagency agreement governing maintenance activities, applicable project cost revisions, as well as an anticipated project length (number of miles of roadway to be benefited). In an effort to satisfy a respective August 16th deadline, a letter outlining this information will be delivered to the MPO office next week. If all goes well, improvements can be initiated in Fiscal Year 2006/2007. Programming Efforts for Laconia Street Expansion Pro,qram Earlier this week, my office hosted a meeting with representatives from Indian River County relative to implementing an extension program involving Laconia Street from the current termination point of Concha Drive, south to County Road 510. After a substantive discussion regarding the matter, a consensus was expressed on part of both parties that such an initiative is an excellent idea in terms of long-term traffic management objectives. As such, a presentation by MPO Program Manager Phil Matson will be offered City Council Information Letter August 6, 2004 Page 2 publicly during your August 25th regular meeting in an effort to educate City Council relative to various avenues and funding opportunities to implement this project in a timely fashion. A possible focus in this regard will be to establish a joint city-county partnership to finance and implement improvements accordingly, without having to engage the lengthy process typically associated with an MPO funding arrangement. After this discussion, City Council will possibly be able to offer additional formal direction as to time frame scheduling and other applicable logistics. Municipal Complex Monthly Expenditure Report The attached July 31, 2004 spreadsheet report represents the most recent summary of total expenditures related to the development and construction of the Sebastian Municipal Complex. As referenced in the total budget column, overall project costs total $11,461,800 (including all items as referenced in the first Municipal Complex Monthly Expenditure Report provided via the May 21, 2004 City Council Information Letter- bond proceeds, Bureau of Historic Preservation Grant, etc., as well as a recent $6,500 adjustment to finance costs associated with shuffleboard court installation. Therefore, a $6,500 reduction is to be facilitated at the close of the project, to reflect an original total budget equating to $11,454,800). Expenditures to date for the project total remain at $6,668,087.29. The current outstanding encumbered amount equals $3,664,024, which represents various related purchase orders, leaving an unencumbered balance totaling $1,122,688.71 to cover additional expenses until the project has been completed. Once again and as such, staff therefore remains confident that total expenditures will not exceed the aforementioned total project budget. In addition, I anticipate announcing a time and date for a dedication ceremony date by earlier October, to include both overall agenda and scheduling details associated with the event. Waste Mana.qement Consumer Price Index Adjustment My office has recently received the attached letter from Waste Management, Inc. Florida Government Affairs Director George Geletko announcing the company's intention to incorporate a Consumer Price Index (CPI) into waste collection rates effective October 2004. As referenced in the correspondence, the existing franchise agreement with the City of Sebastian allows Waste Management to engage such an adjustment to help defray respective business expenses. Quarterly bills governing residential rates City Council Information Letter August 6, 2004 Page 3 will therefore be $33.21, a $.96 adjustment from the current bill totaling $32.25. Additional rate structures for various commercial service programs are also listed. This arrangement represents a very common practice/ industry standard for solid waste service providers that do not enjoy a mandatory collection agreement with a jurisdiction (the previous franchise agreement with Capital Sanitation contained a similar provision, to be executed via a notification process to the city - if it was ever decided that the contract clause was to be exercised). Enclosure(s): Letter from Robert Keating, Indian River County MPO/Background Information from FDOT- Enhancement Project Pending Application Municipal Complex Project Monthly Expenditure Spreadsheet Report Letter from George Geletko, Waste Management - CPI Rate Adjustment My Documents/InfoLetter226 Indlon River Coun'h/ INDIAN RIVER COUNTY METROPOLITAN PLANNING ORGANIZATION I~440 25th Street Veto Beach. Florida 32960-3365 772) 567-8000, ext. 1237 Suncom: 224-1237 Fax: (772) 978-1806 Voting Members: City of Fellsmere Indian Rive; County o; india; River Shores City of Sebastian Cit} of Veto Beach Non -Voting Members: l~dian River County School District Towt~ of Orchid Florida Department of Transportation Chairman Viayor Waiter Barnes City of Sebastian Vice Chairman Deputy Mayor Jolm McCal~ts City of Fellsmere Staff Director ttober: '~,I Keatmg, AICP July 29, 2004 Terrence Moore City Manager City of Sebastian 1225 Main Street Sebastian, F1 32958 Dear Mr. Moore: Attached please fred a copy of a July 22, 2004 letter to the MPO fi.om FDOT regarding FDOT's eligibility determination for the Indian River County MPO's 2004 enhancement project applications. As you can see, FDOT determined that the City of Sebastian's CR 512 Scenic Beautification enhancement project application is an eligible project. That eligibility, however, is dependent upon the City adequately resolving the "flags" associated with the project. The flags are noted on page 1 of 2 of the 2004 Enhancement Eligibility Summary Table, which was included as an attachment to the July 22, 2004 FDOT letter to the MPO. Page 2 of 2 of that table identifies the items associated with the flags. According to FDOT, each of the flag items referenced above must be adequately resolved by August 20, 2004. To meet that deadline, responses must be sent to the MPO by August 16, 2004. Please ensure that all items referenced on the 2004 Enhancement Eligibility Summary Table are adequately addressed in your response to the MPO. Those items include providing additional information on clear zones and sight Iriangies, drainage in the median, a cost breakdown of funds, LAP certification, and maintenance for the life of the project and facilities. The next phase of the 2004 enhancement project application process is ranking the project applications submitted to the MPO. That ranking will be done bythe MPO at its September 8, 2004 meeting as part of its annual project prioritization activity. Prior to the MPO meeting, both the Technical Advisory Committee (TAC) and the Citizens Advisory Committee (CAC) will consider priority projects, including enhancement project ranking, and make recommendations to the MPO. The TAC will meet August 20, 2004 to consider this issue, while the CAC will meet on August 31, 2004. Please review this information and contact Ryan Morrell, Senior MPO Planner, at 226-1689 if any questions arise. Sincerely, CC: Teresa Vickers, TM 2004.0427 87123/2884 ~B BUS~ GOVERNOR 15:21 9546777892 MODAL DEVELOPEMENT Florida Department o.f Transportation OPFiCE OF MODAL DEVELOping_ lENT 3.4 Oc, Wc~[ Cc'r:nerc,al Boule'. ard Fo~ Laud:m~e. O. 3330%3-;2! ~hone: (954)77%449,3 ¥~: (95~t) 677-7892 July22, 2004 PaGE JOSI~ABREE SEC~TARY 81/85 Mr. Robert M. Keating, AIC? MPO StaffDirector Indian River Metropolitan Planning Orgamzation 1840 25th Street Vero Beach, Florida 32960 SUBJECT: Year 2004 T~prtation Enhancement Program Cycle Notification o~igibility Determinations The Department has compl~tt'~eligibility der .cremations for the Year 2004 Enhancement Project Cycle applications ~d by your office. The.se_ determinations are included on the attached table end are in aCC°~e with the Department s Procedure, "Transportation Enhancement Projects", Topic No. 525-030-300-h, effective February 21, 2003. Eligible projects are those ha~,a complete applicatiom meet the eligibility criteria and implementation guidelines, and~comlmction appears to be feasible. Only projects determined to he Eligible can be considered for inclusion in the Department's Tentative Work Program~ based upon the MPO's final project priority list w.h_ich is due to the District Office no later than September 30, 2004. 1VIPO Responsibilities, Deadlines and Schedule The following summarizes the remainder of this year's Enhancement Cycle process, deadlines, and requirements: MPOs are nsked to notify project sponsors of the eligibility status. The District requests that this correspondence and all enclosures be included in your notification to project sponsors. OMD vvww,doLstate.fl.us ,,,,,. o, .,.,, o~z~/z~ ID:Zl $54B777892 MODAL DEVELOPEMENT PAGE 02/~5 Mr. Robert M. Keating, A1CP July 22, 2004 Page 2 It is requested that project sponsors with pending "P" applications as indicated in the attached Enhancement Eli~bility Summary SFreadsheet, submit revised applications and all supplemental information included in the comments section, to the Department and the MPO by August 20~'. The provision of ail information to the Department in an expeditious manner will allow for the Department to change applications in "pending" stares to "eligible" status in time for MPO consideration in their project pfioritization process. By September 30, 2004, M:POs are to officially noti~ the District and the project sponsors of the final priority rankings for enhancement projects. The project sponsor must certify ownership and po~e~sion of'the right-of-way described in the enlaaneeanent application. This ecmification must be completed, and submitted to the District Office, before federal authorization for construction is given. Failure to provide this certific,,tion will re*ult in the project being determined Not Eligible. Maintennnce Memorandum of Agreement OVIOA) is required for enhancement projects involving landscaping mid is due prior tO the desil~ phase of the project. Federal authorization for construction will not be given until this MOA has been executed. Additionally, review of landscaping along state roads and at state road intersections will require i:DOT approval for compliance with state standards. For information regarding the MOA and review ofiandscape plans, Ms. Eliaabeth Hassett in the District Planning & Environmental Planning Office, should be comacted. Ms. Hassett nmy be reached at (954) 777-4219. Using each MPO's final priority list, the District will program eligible projects within available funding levels for the upcoming Tentative Work Program ('FY 2005/06 - 2009/10). ~.z~ ~o~u/t/~Z ~OD~L DEVELOPEr4ENT PaGE 83/85 Mr. Robert M. Kesting, AICP July 22, 2004 Page 3 If you have any questions, please contact Larry Hymowitz a 954-777--4663 For questions during July 30u~ through August 4~. please contact Ms. Lois Bush at (954) 777..4654 !:Enclosure :: Stacy Milbr, w/~lo~ure Be~triz Caicedo, w/~closure Elisabeth Hassett, w/~aclosure Larry Hymowitz, w/~n~lo~ure Lois Bush. w/~n¢losure Mike DeRo~ w/enclosure G-regor Senger, w/enclosure Stye Gonot, w/inclosure Sincere[y, ~ District Modal Development Administrator Pile: 4250.15 ~o~ MDD~L DEVELDPEMEHT P~GE 0~/05 _ .,~o,.Z:/.~ ~4b / / Z892 MODe, L_ DEVELDPEMENT PC~GE 85/CE · WASTE MANAGEMENT R O. Box 120189 7382 Talona Drive (32904) West Melbourne, FL 32912-0189 (321) 723-4455 (321) 984-8170 Fax July 20, 2004 Mr. Terrence Moore, City Manager City of Sebastian 1225 Main Street Sebastian, FL 32958 Subject: CPI Rate Adjustment Dear Mr. Moore, The Franchise Agreement for Solid Waste Collection Resolution allows Waste Management a CPI adjustment to start October 1, 2004 to reflect changes in the cost of doing business. The adjustment for the CPI reflects with Article 12.0 (Adjustment to Rates) page 13 of the franchise agreement. Attached is a copy of the month of June's CPI. The net change for the preceding twelve months is 3.22% The Agreement requires "no increase or decrease shall exceed 3% per annum". The listed rates for all collection services below reflect a 3% increase in accordance with our 4.greemeat. Residential Collection · Article 9.0. Residential Units ..................... (Current $10.75) (New $11.07) Commercial Collection Service · Article 11.1.1. Commercial Container Rate ...... (Current $2.90) (NewS2.99) · Article 11.1.1. Extra Commemial pick-up yardage Rate..(Current $8.00) (New $8.24) · Article 11.1.1. Compactor Container cubic yard Rate..(Current $8.70) (New $8.96) * Article I 1.1.2. Commercial Container monthly rental maintenance Rate..(Current $18.00) (New $18.54) ,, Article 11.1.3. Roll-OffOpenTopchargesperpulL..(Current$175.00) (NewS180.25) · Article 11.I.3. Containar Rental Rate.. ..(Current $100.00) (NewS103.00) We certainly appreciate your attention to this matter and the opportunity to serve the citizens of Sebastian. Please call me if you have any questions. Florida Govermnent Affairs Director ublic Data Query Page 1 of 1 U.S. Department of Labor Bureau of Labor Statistics Bureau of Labor Stat/st/cs Data .vww. bls.gov BLS Home ] Programs &Surveys [ Get Detailed Statistics [ Glossary [ What's New [ Find It! In DOL Search [ A-Z [ndex Change Output From: To: Options: [] include graphs NEW; Data extracted on; luly 20, 2004 (8:48:06 AM) Morf~ F0rmettin~ Ootionsm~ Consumer Price Index - All Urban Consumers Series Id: CUUR0300SA0 Not Seasonally Adjusted Item: Ail items Base Period: 1982-84=100 Year 3an Feb Mar Apr May 3un 3ul Aug Sep Oct Nov Dec Annual HALF1 HALF2 12001 159.3 170,2 170.6 171.4 171.7 172,2 171,6 171.5!172,2 171,7 171,0 170,3 171,1 170,9 .71,4 12002 170.61171,0 172.1 173.1 173.2 173.5 173.6 173.8;174.2 174.9 174.9 174.6 173.3 172.3 .74,3 2003 175,1 176.4 L77,5 177.4 [76.8177.2 177,3 [77.9 178.3 178,1 177,5 177.5 _77.3 176.7 177.8 2004 178.2 L79.1 L80.1 180.9 182.0 182,9 180.5 FreQuently Asked Questions ] Freedom of Information Act ] Customer Survey Privacy & Security Statement [ Linking to Our Site [ Accessibility .S. 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